Min - City Council - 2022 - 11/08 - Regular ALLEN CITY COUNCIL
REGULAR MEETING
NOVEMBER 8,2022
Present:
Allen City Council:
Kenneth M. Fulk,Mayor
Chris Schulmeister,Mayor Pro Tern
Daren Meis
Carl Clemencich
Dave Cornette
Dave Shafer
Ben Trahan
City Staff:
Eric Ellwanger,City Manager
Eric Strong,Deputy City Manager
Tim Dentler,Assistant City Manager
Rebecca Vice,Assistant City Manager
Shelley B. George, City Secretary
Teresa Warren,Director,Public and Media Relations
Rocio Gonzalez,Deputy City Secretary
Pete Smith, City Attorney
Workshop Session
1. Call to Order and Announce a Quorum is Present
With a quorum of the Allen City Council present,the Workshop of the Allen City Council was called
to order by Mayor Fulk at 6:00 p.m. on Tuesday,November 8,2022,in the Basement Meeting Rooms
of Allen City Hall, 305 Century Parkway,Allen,Texas.
2. Items of Interest
2.1 Roadway Projects Update.
2.2 Committee updates from City Council Liaisons.
2.3 Questions on the current Agenda.
3. Adjourn to Regular Meeting
With no further discussion,Mayor Fulk adjourned the Workshop of the Allen City Council at 6:54 p.m.
on Tuesday, November 8, 2022, in the.Basement Meeting Rooms of Allen City Hall, 305 Century
Parkway,Allen,Texas.
ALLEN CITY.COUNCIL
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NOVEMBER 8,2022 PAGE 2
Regular Meeting
1. Call to Order and Announce a Quorum is Present
With a quorum of the Allen City Council present, the Regular Meeting of the Allen City Council was
called to order by Mayor Fulk at 7:00 p.m. on Tuesday, November 8, 2022, in the City Council
Chambers of Allen City Hall, 305 Century Parkway,Allen,Texas.
2. Pledge of Allegiance
2.1 Members of VFW Post 2195 posted the Colors and lead the Pledge of Allegiance.
3. Public Recognition
3.1 Presentation of a Proclamation by the Office of the Mayor.
• Veteran's Day
• Hunger and Homelessness Awareness
4. Citizens' Comments
Baine Brooks, 1810 .San Carlos Avenue, Allen, Texas, spoke regarding recent community events
impacting the City's economic growth.
5. Consent Agenda
MOTION: Upon a motion made by Councilmember Shafer and a second by Councilmember Corvette,the
Council voted seven(7)for and none(0)opposed to approve all items on the Consent Agenda
as follows:
5.1 Approve minutes of the October 25,2022,Regular City Council Meeting.
5.2 Approve minutes of the October 27, 2022, Special Called Joint Workshop of the Allen
City Council and Community Development Corporation.
5.3 Adopt a Resolution updating the Collin County Hazard Mitigation Action Plan.
RESOLUTION NO.3966-11-22(R): A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE COLLIN COUNTY
HAZARD MITIGATION PLAN, JUKE 2022; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A REPEALING CLAUSE;AND PROVIDING AN EFFECTIVE DATE.
5.4 Adopt a Resolution authorizing the City Manager to apply for, accept, reject, alter, or
terminate a grant from the State of Texas,Office of the Governor,to purchase ten bullet-
resistant shields for law enforcement use.
RESOLUTION NO.3967-11-22(R): A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ALLEN, COLLIN COUNTY, TEXAS, TO APPLY FOR, ACCEPT, REJECT,
ALTER, OR TERMINATE GRANT #4659901 FROM THE STATE OF TEXAS, 'OFFICE
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NOVEMBER 8,2022 PAGE 3
OF THE GOVERNOR PROVIDING FUNDING TO PURCHASE TEN BULLET-
RESISTANT SHIELDS, IF AWARDED;AND PROVIDING FOR AN EFFECTIVE DATE.
5.5 Authorize the City Manager to execute a Professional Service Agreement with Birkhoff,
Hendricks& Carter,LLP,for the design of the Timbercreek and Allenwood
Watermain Replacement Project for$384,900.
5.6 Award Bid and authorize the City Manager to execute a contract with Tri-Lam,Inc.,for
labor, equipment, and installation for $488,500 and with The Garland Company for
materials for $485,070 for the Allen Police Headquarters, Allen Senior Center, and
Municipal Service Center Administration Building Roof Replacement Project for a total
project amount of$1,070,927.
5.7 Authorize the City Manager to purchase Cradlepoint vehicle routers and antennas for
the public safety fleet from GTS through the Texas Department of Information Resources
(TXDIR) state contract for$152,830.
5.8 Award Bid and authorize the City Manager to purchase Expanded Personal Protective
Equipment for Allen Fire Department personnel from Casco Industries, Inc„ and Delta
Industrial Service.and Supply for$205,000.
5.9 Motion to cancel the November 22, 2022, Regular City Council Meeting and to conduct
the Workshop Meeting as scheduled.
5.10 Receive the Quarterly Investment Report for period ending September 30,2022.
5.11 Receive the Quarterly Financial Report for period ending September 30,2022.
The motion carried.
6. Regular Agenda
6.1 'Conduct a Public Hearing and adopt a Resolution adopting the 2021-2022
Comprehensive Annual Performance Evaluation Report (CAPER) for the Community
Development_Block Grant(CDBG)Program.
Mayor Fulk opened the:public hearing and asked anyone wishing to speak for or against this
item to do so at this lime.
Paula Kelley, 111 Greeting:.Gate Lane,Allen,Texas, spoke in support of this item.
With no one else speaking,Mayor Fulk closed the Public Hearing.
RESOLUTION NO."3968-11-22(R): A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE .2021-2022
COMPREHENSIVE ANNUAL PERFORMANCE EVALUATION REPORT (CAPER);
AUTHORIZING 'ITS 'SUBMISSION TO THE U.S. DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT (HUD); REPEALING ALL .RESOLUTIONS IN CONFLICT;
PROVIDING A SEVERABILITY CLAUSE;AND PROVIDING AN EFFECTIVE DATE.
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NOVEMBER 8,2022 PAGE 4
MOTION: Upon a motion made by Councilmember Shafer and a second by Councilmember Clemencich,
the Council voted seven(7)for and none(0)opposed to adopt Resolution No. 3968-11-22(R),
as previously captioned, approving the 2021-2022 Comprehensive Annual Performance
Evaluation Report (CAPER) for the Community Development Block Grant program and
authorizing submission to the U.S. Department of Housing and Urban Development. The
motion carried.
6.2 Continue the Public Hearing and adopt an Ordinance to amend the Development
Regulations of Planned Development No. 54 with a base zoning of Community Facilities
and adopt a Concept Plan, Building Elevations, and Landscape Plan for a Property
generally located southwest of Exchange Parkway and Junction Drive. [Medical Offices
-NTMWD]
MOTION: Upon a motion made by Mayor Pro Tern Schulmeister and a second by Councilmember
Cornette, the Council voted seven (7) for and none (0) opposed to remove this item from the
table and continue the Public Hearing. The motion carried.
Substantial changes to the layout of the Concept Plan and Landscape Plan would need to be
made to accommodate both the proposed development and the existing utility infrastructure on
the site. The changes to both plans will be significant enough to warrant remanding the
application back to the Planning and Zoning Commission for review.
Mayor Fulk announced'the public hearing was still open and asked anyone wishing to speak
for or against this item to do so at this time.
With no one speaking,Mayor Fulk closed the Public Hearing.
MOTION: Upon a motion made by Councilmember Clemencich and a second by Councilmember_Shafer,
the Council voted seven (7) for and none (0) opposed to remand the request to amend the
development regulations of PD-54 with a base zoning of Community Facilities back to the
Planning and Zoning Commission. The motion carried.
7. Other Business
7.1 Calendar.
• November 24 and 25 -City Hall Closed for Thanksgiving Holiday
• December 3 -Holly Jolly 5K and Fun Run.and Celebration featuring the Christmas Tree
Lighting
7.2 Items of Interest.
• Councilmember Cornette announced that the Allen Americans are offering free tickets to
veterans and their families for the November 9`h game.
• Councilmember Cornette encouraged Allen residents to participate in the many events
honoring veterans this coming weekend.
• Council wished happy birthday to Assistant City Manager Vice, Mayor Pro Tern
Schulmeister,and Councilmember Meis.
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NOVEMBER 8,2022 PAGE 5
• Mayor Fulk announced"Toys for Texans"as his charity of the month.
8. Executive Session (As needed).
8.1 Reconvene and consider action on items resulting from Executive Session.
The Executive Session was not held.
Adjournment
Mayor Fulk adjourned the Regular Meeting of the Allen City Council at 7:45 p.m. on Tuesday,
November 8,2022.
These minutes were approved on the 13'day of December 2022.
APPR VED:
it/
Kenneth M.Fulk,MA OR
ATTEST:
Shelley B.Geor C, CITY SECRETARY