R-581-1-85RESOLUTION NO. 581-1-85(R)
A RESOLUTION OF THE CITY COUNCIL, CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ADOPTING AN EMERGENCY OPERATIONS PLAN FOR
THE CITY OF ALLEN IN CONFORMANCE WITH PUBLIC LAW 81-920 and
93-288 AND IN CONFORMANCE WITH THE TEXAS DISASTER ACT OF
1975 AND ORDINANCE 487-1-84 OF THE CITY OF ALLEN.
WHEREAS, on January 19, 1984 the City Council
adopted Ordinance No. 487-1-84 establishing a program
of comprehensive emergency management for the City of
Allen; and,
WHEREAS, the existing emergency management plan of
the City of Allen, dated 1978 needs to be updated.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF ALLEN, TEXAS:
SECTION 1. The City Council of the City of Allen,
Texas, hereby adopts the attached Emergency Operation Plan
for the City of Allen in conformance with Ordinance No.
487-1-84.
SECTION 2. This action shall become effective from
and after the date of the passage of this resolution.
SECTION 3. The City Council directs that this
Emergency Operations Plan be disseminated to all interested
and affected individuals and agencies.
PASSED AND APPROVED THIS THE 3rd DAY OF -JANUARY, --1985.
APPROVED:
�Ia� QDwa—p-%U I 1 51 91—.
Donald P. Rodenbaugh;jMAYOR
ATTEST:
OA `
Marty Hendr' , CITY SECRETARY
CITY OF ALLEN
EMERGENCY MANAGEMENT PLAN
JANUARY 1985
CITY OF ALLEN
EMERGENCY MANAGEMENT PLAN
I. AUTHORITY
A. Public Law 81-920, "Federal Disaster Act of 1950", as
amended.
B. Public Law 93-288, "Federal Disaster Relief Act of 1974",
as amended.
C. Texas Disaster Act of 1975, 64th Legislature, Article 6889-7,
Vernon's Texas Civil Statutes, as amended.
D. Executive Order of the Governor.
E. City of Allen Ordinance No. ----
II. PURPOSE
The purpose of this plan is to provide for effective Emergency
Management within the City of Allen, Texas, using the existing
governmental organization and resources to the maximum possible
extent, supplemented by cooperation with agencies of the State
and Federal Governments. The governing body of the City of
Allen is responsible to its citizens for saving lives, minimizinq
danger, alleviating suffering and helping to restore and reha-
bilitate property and society in the event of natural disaster
or national emergency, including nuclear attack or the threat
thereof.
This manual attemptsto provide a vehicle by which the adminis-
tration can develop and maintain a workable Emergency Management
Plan. Training activities which will produce the skills necessary
to make this plan work will be stressed at all times. Exercisinq)
as means of training, is essential to maintain interest, skills,
and capability to operate effectively and to keep plans and pro-
cedures up to date.
0
PAGE 2
__III. SITUATION AND ASSUMPTIONS
A. Situations
1. The,city of Allen is located in southern Collin County and
7 has a current estimated population of 15,000. Allen and
Collin County are located in North Central Texas, approxi-
mately 25 miles north of Dallas on U.S. 75. The Zity's
jurisdiction covers twenty-eight (28) square miles.
2. Allen is primarily an agribusiness area, but current area
trends indicate that home building will become the leading
industry in the immediate future. Area population trends
further indicate population growth for the city.
3. Transportation is provided to and from the City via U.S.
Highway 75, State HighwayS5 and 121, as well as numerous
,,Farm to Market toads. Allen is located approximately 37
miles from the Dallas -Fort Worth Regional Airport and 20
miles from Dallas Love Field. The G0ity is additionally
served by railroad from the Southern Pacific Company which
operates a low volume/low hazard freight operation on the
Dallas - Denison line.
4. Allen is a Chartered Home Rule City and is governed by a
S
Council -Manager form of government. City services include
paid Police and Public Works Departments and a part paid
Fire Department.
c
5. The Vity receives water from the North Texas Municipal
Water District which is distributed through a pity -owned
distribution system. Other utility services are privately
supplied by Texas Power & Light, Lone Star Gas and South-
western Bell Telephone Company.
C
6. Allen is served by the Dallas/Fort Worth area 5(adio and
s
k Yelevision $tations. Radio Station KXVI (1600) acts as
the City's Emergency Public Information Station. In
addition, construction and operation of a local cable
television franchise will allow implementation of ad-
ditional warning capability in late 1985.
EMERGENCY MANAGEMENT PLAN
PAGE 3
7. In the event of nuclear attack, the closest probable
-high risk target areasinclude:
a. Carswell Air Force Base (Counterforce)
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b. Arlington -Grand Prairie (Military supporting industries)
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C. Dallas -Fort Worth (economic Zenters)
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d. Metroplex in general (Population over 50,000)
e. Denton (Federal Operating Center)
8. Allen in the past has been subjected to wind storms, flash
flooding and transportation accidents.
B. Assumptions
Because of its geographical location, topography and trans-
portation conditions, the City of Allen is subject to disasters
such as the following:
1. Tornadoes and/or high winds and hail
2. Flash flooding due to heavy rains
3. Winter storms
4. Train accidents (,Explosives or chemicals)
2
5. Truck accidents (4xplosives or chemicals)
6.. Petroleum or gas pipeline eruption or explosion
7. Utility problems involving electric or natural gas
S. Gasoline storage fire or explosion
9. Water contamination
10. Epidemic
11. School or bus accident
12. Civil disturbance
13. Nuclear accidents involving radioactive material
14. Aircraft accidents
15. Nuclear warfare
16. Major fires or explosions
17. Major highway accidents
18. In the event of severe international tension, the nation-
wide Crisis Relocation Plan may be implemented by the
President through the governor.
LClriilVr+LY `. i 1'iL'fL��avu• aa.Ia� a a • "-aa.
PAGE 4
r It can_be further assumed that in the event of nuclear warfare,
the -City of Allen would receive moderate amounts of radioactive
fallout. Under such conditionsIthe City would most likely
receive some refugees from the adjoining metroplex population
centers; however, Crisis Relocation Planning (CRP) is not
scheduled to be accomplished in Allen, and the responsibility
of the City of Allen is limited to providing in place shelters
for its citizens. However, should nuclear attack or other
emergencies occur without warning, Allen could be isolated from
outside communication and assistance for an indeterminate period.
IV. DIRECTION AND CONTROL
A. Concept of Operations r-
1.
1. The Mayor, as Emergency Management Director for the Vity,
is responsible for assuring that coordinated and effective
emergency response systems are developed and maintained.
Existing agencies of government will perform emergency
activities closely related to those they perform routinely.
2. The Mayor Pro Tem shall serve in the absence of the Mayor
for all of the above functions.
3. The City Manager shall manage the emergency operation and
shall carry out such other functions as directed by the
Mayor.
4. The Emergency Management Coordinator shall serve as a staff
advisor to the Mayor and City Manager in the function of
this plan. He shall coordinate the activities of each
municipal department as well as insure the availability
from outside sources of needed skills and resources not
available from within the c 9
ity Government.
G
5. The various Vity ]Departments will perform emergency functions
related to those they perform in normal operations as well
as any additional duties that may be assigned. Each de-
partment assigned emergency operation functions will be
responsible for preparing an ANNEX to this plan delineating
the procedures by which it will carry out assigned emergency
responsibilities.
EMERGENCY MANAGEMENT PLAN
PAGE 5
-TV.--'DIRECTION AND CONTROL, con't. (5)
The -intra -departmental chain of command will be the same as
during non -emergency conditions.
B. EMERGENCY OPERATION CENTER (EOC)
1. The Mayor, assisted by the City Manager, Emergency Management
Coordinator, and the heads of each municipal department, will
exercise direction and control from the Emergency Operation
Center.. �
2. The Emergency Operations Center (EOC) shall be activated by
the City Manager upon notification of a possible or actual
emergency. All department heads and other personnel having
duty assignments in the EOC will report to the center when it
is activated.
V. ASSIGNMENTS OF RESPONSIBILITIES AND TASKS
A. Executive Group
-7
The Mayors�... and City Council have primary responsibilities
for the following:
a. Making emergency policy decisions.
b. Declaring a state of emergency when necessary.
C. Implementing the emergency powers of local government.
d. Providing emergency information to the citizenry through
the Public Information Officer (City Manager).
e. Requesting outside assistance from the State or Federal
Governments.
f. Directing the overall preparedness program for the C.
g. Appointing the Emergency Management Coordinator.
4^n�
The City Manager has primary responsibility for the following:
a. Directing the emergency operational response of citv
services.
b. Coordinating the activities of outside agencies called in
to assist the emergency operations.
C. Acting as staff advisor to the Mayor and Council on
emergency matters.
d. Supporting the overall preparedness program in terms of
financial and organizational requirements.
EMERGENCY MANAGEMENT PLAN
PAGE 6
`.:2.._ -Primary responsibilities for the City Manager, con't.
.e. Implementing the policies and decisions of the governing
body.
f. Serving as controller of the EOC during its activation.
g. Assuring that all city departments develop, maintain, and
exercise their respective service annexes to this plan.
3. The Emergency Mgmt. Coordinator is responsible for the following:
a. Serving as staff assistant to the Mayor, Council and City
Manager on emergency matters.
b. Coordinating the planning and general preparedness
activities of the municipal government.
c 5
C. Serving as liaison between the Qity and ,State preparedness
organizations.
d. Insuring the operational capability of the EOC.
e. Maintaining this Emergency Management Plan.
f. Keeping the governing body apprised of the City's current
preparedness status and future needs.
g. Initiating and monitoring the increased readiness actions
among thec7ity services when disaster threats occur.
(Refer to Section VII, Increased Readiness Conditions and
Checklist) .
h. Preparing and maintaining a resource inventory.
i. Maintaining liaison with organized emergency volunteer groups
and private agencies.
j. Analyzing the training needs of the City forces and arranging
the training necessary to fulfill those requirements.
B. Emergency Services Functional Assignments
1. Law Enforcement Services Chief of Police
a. Law enforcement
b.
c.
d.
e.
f.
Traffic control
Crowd control
Isolation of damaged ar
Ordinance disposal
Weather reconnaissance
Intelligence and damage
Investigating bomb threats, civil aisoraers
Designating and policing restricted areas in disaster area
Assist in radiological monitoring
EMERGENCY MANAGEMENT PLAN
PAGE 7
Law Enforcement Services con't
o,
Refer to Law Enforcement Services Annex and $ttachment/5 for
further detailing of primary and secondary tasks associated
with the law enforcement services function.
2. Fire Protection Services Fire Chief
a. Fire Suppression
b. Fire Prevention
c. Coordination of professional and volunteer fire fighters
called in from surrounding areas.
d. Assist in radiological monitoring.
e. Determine hazardous chemicals/materials.
Not
See AttachmentA5 and Fire Protection Services Annex for more
detailed task assignments and supporting roles.
3. Communications and Warning Services Emergency Mgmt. Coordinator
a. Maintain and operate allc4 ty-owned communications systems.
b. Coordinate the use of supplementary communications systems.
C. Maintain and operate the ¢ity-wide warning system.
0
d. Receive and disseminate all types of warning to0Xity officials
and to the public.
e. Provide for redundancy in both communications and warning
systems.
f. Maintain a network of amateur radio operators, local
business/industry radios to supplement Gity communications.
/0) 0.
Refer to Ap(ttachmentP5 and to Communications and warning Services
Annex for additional details on communications and warning tasks,
assignments and supporting roles.
4. Engineering Services City Engineer
C
a. Assessment of damage to Xity-owned facilities.
b. Supervision of reconstruction of damaged City facilities.
C. Condemnation of unsafe structures.
0
See Engineering Services Annex and Xttachment) 5 for further
details on tasks, assignments and support functions.
5. Public Works Services
EMERGENCY MANAGEMENT PLAN
PAGE 8
Community Development Director
a. Maintenance and restoration of streets and bridges.
b. Barricading of streets and damaged areas.
c. Assessment of damage to streets, bridges, traffic control
devices, and public works facilities.
d. Debris removal.
6. Public Utilities Services Water and Sewer Superintendent
a. Maintenance and restoration of waste water system.
b. Maintenance and operation of kity-owned sewer and water
distribution systems.
C_
C. Provision of water services for vital itity facilities.
d. Restoration of damaged utilities systems and facilities.
C.
e. Assessing and reporting extent of damage to Q'ity utilities
systems.
f. Coordinating the activities of private utility companies
during emergency operations.
g. Coordinating emergency planning activities of private
utility companies with the planning activities of the City
utilities services.
h. Restoration of garbage service.
i. Planning for and prevention of contamination of water
supply system.
� N'
See the Public Utilities Services Annex and Xttachment�5 for
additional details on tasks and assignments.
7. Health and Emergency Medical Services Fire Chief/Health officer
a. Coordinate planning efforts between hospitals, mutual aid
ambulances and local physicians to meet emergency requirements.
b. Coordinate patient loads of health facilities during emer-
gencies.
C. Supervise first-aid activities immediately after disaster
strikes.
d. Coordinate search and rescue activities of all departments
in emergencies.
e. Maintain a reserve pool of manpower and equipment for rescue
purposes.
See the Health and Emergency Medical Services Annex for additional
details.
EMERGENCY MANAGEMENT PLAN
PAGE 9
:8.' -Shelter Services (Welfare) Parks & Rec. Director
:a. Secure facilities for mass sheltering and feeding of
displaced disaster victims.
b. Secure sources of clothing for disaster victims.
c. Secure sources for emergency food supplies and arrange
method of purchasing.
d. Coordinate operations of shelter facilities, whether they
are to be operated by the 'rl$eity, by local volunteers or by
organized disaster relief agencies such as the American
Red Cross.
e. Provide for the health and sanitation needs of people in
shelters.
f. Provide necessary support to non -city agencies operating
shelters.
Pr /+Ja.
See the Welfare Services Annex and Attachment'5 for further
information on tasks and assignments.
9. Shelter Services (Nuclear) Parks & Rec. Director
a. Maintain the Community Shelter Plan (CSP)
b. Maintain the Crisis Relocation Plan (CRP)
C. Provide for emergency stocking and marking of shelters.
d. Designate shelter management personnel.
e. Secure equipment for feeding and sanitation in nuclear
fallout shelters.
f. Provide for assignment of radiological monitors to shelter
facilities.
g. Secure additional shelter space as needed.
h. Provide for care of relocatees from other jurisdictions.
A. No.
Refer to Nuclear Shelter Services Annex and Attachment/5 for
further details.
10. Personnel and Finance Services Finance Director
a. Establish procedures for employing temporary personnel
for disaster operations.
b. Establish and maintain a manpower reserve.
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C. Coordinate deployment of reserve personnel to /ity depart-
ments requiring augmentation.
EMERGENCY MANAGEMENT PLAN
PAGE 10
Personnel and Finance Services con't.
d. Establish emergency purchasing procedures and/or a disaster
contingency fund.
e. Maintain records of emergency related expeditures for
purchase and personnel.
Refer to Personnel and Finance Services Annex and Attachmentt5
for more detailed description of tasks and assignments.
11. Damage Assessment Services Tax Assessor/Collector
G
a. Establish a damage assessment team from among Oity employees
with assessment capabilities and responsibilities.
b. Develop systems for reporting and compiling information on
deaths, injuries, dollar damage to tax supported facilities
and to private property.
C. Assist in determining geographic extent of damaged area.
d. Compile estimates of damage for use byC.Vity Officials in
requesting disaster assistance.
e. Evaluate effect of damage on E-i�ptJ-9- economic index, tax base,
bond ratings, insurance ratings, etc., for use in long range
recovery plan.
See Damage Assessment Annex for additional information.
12. Transportation Services Community Development Director
a. Identify local transportation resources and arrange for their
use in emergencies. G
b. Coordinate deployment of transportation equipment to city
services requiring augmentation.
C. Establish and maintain a reserve pool of drivers, maintain
a reserve of parts, tools and repair personnel.
d. Maintain records on use of privately owned transportation
equipment and personnel for purposes of possible reimbursement.
e. Assist Police Department in executing movement of vehicles
and pedestrian traffic in emergencies including movement to
shelters.
Pt N°'
Refer to Transportation Services Annex and Attachmen1'5 for
additional task assignments and procedures.
13. Emergency Public Information Services City Secretary
a. Compile and prepare emergency information for the public in
case of an emergency.
EMERGENCY MANAGEMENT PLAN
PAGE 11
13. Emergency Public Information Services con't.
b. Arrange for media representatives to receive regular
briefings on the �ftty's status during extended emergency
situations. te
c. Secure printed and photographic documentation of the
disaster situation.
d. Handle unscheduled inquiries from the media and the public.
See Emergency Public Information Services Annex for further
details.
14. Emergency Powers -of Government City Attorney
G u
a. Advise $ity Officials on emergency powers of local
governments and necessary procedures for invocation.
b. Review and advise Q'ity �0'fficials on possible liabilities
arising from disaster operations.
c. Prepare and/or recommend legislation for emergency
purposes.
See Emergency Powers of Government Annex for additional details
and documents.
15. Radiological Defense Services Fire Chief
a. Establish and maintain a radiological monitoring and
reporting network.
b. Secure initial and refresher training for monitors and
instructors.
c o
C. Under fallout conditions, provide jZity Officials and
department heads with information on fallout rates,
allowable doses and fallout projections.
d. Provide input to the statewide monitoring and reportinq
system.
e. Coordinate activities of all Jity services performing
monitoring activities.
f. Provide monitoring services and operational advise at the
scene of accidents involving radioactive materials.
A
Refer to the Radiological Defense Services Annex and Attachment
100. 5 for more specific tasks and assignments.
16. Hazard Mitigation Director of Community Development
C
a. Survey potential hazardous situations in the .Zity.
b. Develop specific plans to lessen the hazardous effect or
remove the hazard from the /ity.
C.
-IT. Other Departments
EMERGENCY MANAGEMENT PLAN
PAGE 12
a. All departments and personnel not assigned a specific
function in this plan will be prepared to make their
resources available for emergency duty at the direction
of the City Manager.
VI. INCREASED READINESS ACTIONS FOR VARIOUS CONDITIONS
A. Definition of Conditions
1. Condition 4: The term "Condition 4" will be used by
ceity personnel to refer to a situation which causes a
higher degree of disaster possibility than is normally
present. "Condition 4" actions would be triggered by
such occurences as the beginning of tornado season,
hurricane season, fire threats due.to severe drought,
and so forth. The presence of severe international
tension could also produce a "Condition 4" situation.
A "Condition 4" will cause the Emergency Management
Coordinator to initiate the general increased readiness
activities from the Service Annex for that potential
disaster.
2. Condition 3: The term "Condition 3" will be used to
identify a situation which presents a greater potential
threat than "Condition 4", but no immediate threat to
life or property. "Condition 3" might be generated by
such events as the issuance of weather watches, the
transportation through the%?ity of hazardous materials
by truck or rail, or a strategic warning based on in-
telligence reports of a deteriorating international
situation.
A "Condition 3" will cause the Emergency Manaqement Coordi-
nator to initiate the general increased readiness activities
from the Service Annex for that particular department.
3. Condition 2: The term "Condition 2" will be used to
identify a hazardous situation with a greater potential
threat than "Condition 3", and significant possibility of
causing loss of life or property. A "Condition 2" will
PAGE 13
y
3. Condition 2 cont.
usually require warning the public of a potential
disaster. This condition might be triggered by such
events as a weather warning, or other notification of
the existence of a direct threat such as a major fire,
toxic material spill, or growing civil disturbance. A
"Condition 2" will be used for a Presidential Tactical
Warning where imminent air or missile attack is expected.
A "Condition 2" will cause the Emergency Management
Coordinator to initiate the general increased readiness
activities from the Service Annex for that particular depart-
ment.
4. Condition 1: The term "Condition 1" will be used to signify
CCKFrt N@
the of a major emergency. Events such as a tornado
strike, hurricane strike, large explosion, the arrival of
flood waters or wide -spread civil disturbance would be
"Condition 1" situations. A direct attack would also be a
"Condition 1" situation.
A "Condition 1" will cause the City Manager to activate
the EOC and to initiate the general increased activities
as delineated by the Service Annexes to begin Rescue and
Recovery operations.
5. Post Disaster Actions:
The Emergency Operations Center will be placed into full
operation and the staff will perform the following actions:
a. Check and/or re-establish communications.
b. Assess extent of damage.
C. Request outside aid as required.
d. Designate restricted areas as necessarv.
e. Where necessary, establish controls on critical resources
and direct their distribution.
f. Perform life and property saving missions.
g. Set up medical stations if necessary and re-establish
health and sanitary conditions.
EMERGENCY MANAGEMENT PLAN
PAGE 14
5. Post Disaster Actions con't.
h. Open shelters if necessary.
i. Furnish status reports to the Texas D.P.S. Disaster
District 1A.
j. Keep public informed, using all available news media.
k. Perform emergency cleanup and debris removal.
1. Under Nuclear Warfare conditions,- conduct radiological
monitoring of fallout during all stages of operations.
B. Increased Readiness for Conditions
Each municipal department assigned a function under this plan
shall include, as part of its service annex, a checklist of
all actions to be taken when Conditions 2, 3, & 4 are declared.
VII. SUPPORT
A. Requests for state or federal assistance, including the Texas
National Guard or other military services, will be made to
Lt. Cox, Sub -District 1A, Ft. Worth, Texas. This contact can
be made through any Texas Highway Patrolman or via DPS Dallas,
226-7611.
B. All such requests will be made by the Mayor, or in his name
by another official specifically authorized by him.
VIII. EMERGENCY POWERS OF THE GOVERNMENT
During a declared state of disaster, the Mayor and City Council may
take extraordinary measures in the interest of effective disaster
management. Such measures may include, but are not limited to, wage,
price and rent controls, rationing of critical resources, establish-
ment of curfews, and restriction of access to, and egress from
affected areas. While the Texas Constitution and the Constitution
of the United States guarantee to each individual the right to remain
in their own homes, the City of Allen may restrict the right of other
persons to enter or remain in the disaster area when their presence
jwa. a��- v
PAGE 15
:VIII.. -EMERGENCY POWERS OF THE GOVERNMENT Con't.
would unduely endanger emergency personnel or otherwise hamper
response and recovery activity.
All physical resources within the City of Allen, whether publicly
or privately owned, may be utilized when deemed necessary by the
Mayor or the City Council. The City assumes no financial or
civil liability for the use of such resources; however, accurate
records of such use will be maintained in case reimbursement
becomes possible.
IX. LINES OF SUCCESSION
To insure continuity of government during threatened or actual
disaster, the following -line of succession is established:
(1) Mayor, (2) Mayor Pro Tem, (3) City Manager, (4) Asst. City
Manager, (5) Emergency Management Coordinator, (6) Asst. Emergency
Management Coordinator, (7) Police Chief, (8) Fire Chief, (9) Public
Works Director, (10) Tax Assessor.
X. IMPLEMENTATION
This Emergency Operations Plan for the City of Allen supersedes
and rescinds all previous plans and procedures.
This plan is effective immediately upon signing by the Mayor
and it shall be reviewed and updated at least annually.
In the event that any portion of this plan is held to be invalid
by judicial or administrative ruling, such ruling shall not
affect the validity of the remaining portions of the plan.
PASSED AND APPROVED this day of
A.D.,19R5.
Donald P. Rodenbaug , MAYOR
AT
TEST:
Marty Hen ri CITY SECRETARY