R-1056-11-91RESOLUTION NO. 1056-11-91(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, TEXAS,
APPROVING THE TERMS AND CONDITIONS OF AN INTERLOCAL
AGREEMENT BY AND BETWEEN THE CITY OF ALLEN, TEXAS AND
PARTICIPANTS IN THE COLLIN COUNTY GOVERNMENTAL PURCHASERS
FORUM PROVIDING FOR A COOPERATIVE PURCHASING PROGRAM FOR
GOODS AND SERVICES; DESIGNATING THE CITY MANAGER OR HIS
DESIGNEE AS OFFICIAL REPRESENTATIVE OF THE CITY IN MATTERS
RELATING TO THE PROGRAM; AND AUTHORIZING THE CITY MANAGER,
OR HIS DESIGNEE TO EXECUTE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council has been presented a proposed Interlocal Agreement by and
between the City of Allen, Texas, and participants in the Collin County Governmental
Purchasers Forum, a copy of which is attached hereto as Exhibit "A" and incorporated
herein by reference (herein called "Agreement") ; and,
WHEREAS, Upon full review and consideration of the Agreement, and all matters
attendant and related thereto, the City Council is of the opinion that the terms and
conditions thereof should be approved, and that the City Manager, or his designee shall
be authorized to execute it on behalf of the City of Allen;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLANO,
TEXAS:
SECTION 1: The terms and conditions of the Agreement, having been reviewed by the
City Council of the City of Allen and found to be acceptable and in the best interests of
the City of Allen and its citizens, are hereby in all things approved.
SECTION 2: The City Manager or his designee of the City of Allen, under the direction
of the City Council of the City of Allen is hereby designated as the official
representative to act for the City in all matters relating to the Cooperative Purchasing
Program including the designation of specific contracts in which the City desires to
participate.
SECTION 3: The City Manager, or his designee, is hereby authorized to execute the
Agreement and all other documents in connection therewith on behalf of the City of
Allen, substantially according to the terms and conditions set forth in this Agreement.
SECTION 4: This Resolution shall become effective from and after its passage.
Furthermore, any previous Interlocal Agreements between the City of Allen and other
participants in this Forum shall become null and void upon passage of this document and
this document shall become the valid agreement between the participants.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
ALLEN, TEXAS, ON THE 7th DAY OF November , 1991.
APPROVED:
Jc(e Farme"r, MAYOR
ATTEST:
t.
Ju Mo 'son, CITY SECRETARY
Resolution No. 1056-11-91(R) Page 2
,brl'l -:1
CITY OF ALLEN
FILE COPY
DATE
FIELD(City)
FIELD(contact)
FIEL"D(Address)
FIELD(City, State, Zip)
Dear FIELD(contact):
Please allow this letter to serve as a renewal to the Interlocal Agreement between the City of
Allen, Texas and the present participants of the Collin county Governmental Purchasers
Forum, as permitted under Article 4413 (32c) V.A.C.S. This renewal will be for the first of
two (2) additional five (5) year terms as stated in the City of Allen's Resolution No. 1056-11-
91(R)
If you have any questions please contact Jimmy Knipp, Public Works Superintendent at
(972)727-0171.
Sin - rely,
Jon cCarty
City Manager
enc.
ks
ONE BUTLER CIRCLE ALLEN, TEXAS 75013
214/727-0100
Resolution No. 1056-11-91(R)
Exhibit "A"
INTERLOCAL AGREEMENT
TH_7 AGREEMENT made and entered into this ZLbl day of
luze� J , 1991, by and between the CITY OF ALLEN, TEXAS
(hereinafter called, "Allen") and participants in the COLLIN COUNTY
GOVERNMENTAL PURCHASERS FORUM (hereinafter called "Forum"), acting
through the CITY OF ALLEN duly authorized agent:
WITNESSETH:
WHEREAS, the City of Allen and the present Forum participants (currently
consisting of City of Plano, Plano Independent School District, Collin County, Collin
County Community College District, City of McKinney, and McKinney Independent
School District) as permitted under Article 4413 (32c) V . A. C . S . , the Interlocal
Cooperation Act, wish to enter into this Interlocal Agreement to set forth the terms
and conditions upon which the City of Allen and Forum participants may purchase
various goods and services commonly utilized by all entities; and
WHEREAS, participation in a Cooperative Purchasing Program will be highly
beneficial to the taxpayers of the City of Allen and Forum participants through the
anticipated savings to be realized;
WHEREAS, it is also realized this program could be very beneficial to smaller
governmental entities in Collin County that choose to join this Forum at a latter date
by formal declaration by their governing bodies to participate in this program by
passage of a similar document;
NOW THEREFORE, in consideration of the foregoing and the mutual promises,
covenants and obligations as set forth herein, the City of Allen and other Forum
participants agree as follows:
1. All Forum participants will work cooperatively to provide a program for
the purchase of various goods and services commonly utilized by all
participants ("Cooperative Purchasing Program") , and under such
Program may purchase goods and services from vendors under present
and future contracts with any entity in the Forum.
2. The Forum participants will enter into -individual contracts with vendors
under the Cooperative Purchasing Program provided for under this
Agreement. The participants shall be individually responsible for
payment directly to the vendor and for the vendor's compliance with all
conditions of delivery and quality of purchased items under such
individual contracts.
3. The term of this Agreement shall be for five (5) years from the date
hereof and may be renewed for two (2) additional five (5) year terms.
Any renewal of this Interlocal Agreement shall be in writing and signed
by the party hereto at least thirty (30) days prior to any termination
date.
Resolution No. 1056-11-91(R)
Exhibit "A"
PAGE 2
INTERLOCAL AGREEMENT
4. Notwithstanding anything herein to the contrary, participation in this
Agreement by the City may be terminated upon thirty (30) days written
notice to the other members of the Forum.
5. This agreement may be executed simultaneously, by two or more
participants in the Forum, each of which shall be deemed an original
and all of which together shall constitute one and the same instrument.
EXECUTED hereto on the day and year first above written,
CITY OF ALLEN, TEXAS BY:
J n Mc arty, City
(kne Buller Circle
A X 75002
A,
ATTEST:
Movsori; City Secretary
APPROVED AS TO FORM:
City A
December 26, 1996
9725484894 => City of Allen P.W.; N1 -)-
)725484694 COLLIN COUNTY
Collin County
Barbara Stephen
314 S. Chestnut, Suite 120
McKinney, TX 75069
Dear Barbara Stephen:
ffv��
CITY OF ALLEN
-►y-+ CITY OF ALLEN
RECEIVED
. 1,CtiASING AGEN!
97 ,JAN -2 FN 3:46
Q001/005
Please allow this letter to serve as a renewal to the Interlocal Agreement between the City of
Allen, Texas and the present participants of the Collin county Governmental Purchasers
Forum, as permitted under Article 4413 (32c) V.A.C.S. This renewal will be for the first of
two (2) additional five (5) year terms as stated in the City of Allen's Resolution No. 1056-11-
91(R)
If you have any questions please contact Jimmy Knipp, Public Works Superintendent at
(972)727-0171.
SiacCarty
ely,
City Manager
enC.
ks
ONE BUTLER CIRCLE ALLEN, TEXAS 75013
9721727-0100
Received: 4/28/98; 8:45AM;
04/28/98 08:52
9725484894 => City of Allen P.W.; M2
%29725484894 COLLIN COUNTY 444 CITY OF ALLEN 0002/005
RESOLUTION NO. 1056-11-91(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALIEN, TERAS,
APPROVING THE TERMS AND CONDITIONS OF AN INTERIACAL
AGREMONT BY AND SETT THE CITY OF ALLEN, TEX" AND
PARTICIPANTS IN THE COLUM COUNTY GOVERNMENTAL PURCELASERS
F0Rt1M PROVIDING FOR A COOPERATIVE PURCHASING PROGRAM FOR
GOODS AND SERVICES; DRSIGNATING THE CITY MANAGER OR HIS
DESIGNER AS OFFICIAL REPRESENTATIVE OF THE CITY IN MATTERS
RELATING TO THE PROGRAM; AND AUTHORIZING THE CITY MANAGER,
OR HIS DESIGNER TO ERECUTE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council has been presented a proposed Interlocal Agreement by and
between the City of Allen, Texas, and participants in the Collin County Governmental
Purchasers Forum, a copy of which is attached hereto as Exhibit "A" and incorporated
herein by reference (herein called "Agreement"); and,
WHEREAS, Upon full review and consideration of the Agreement, and all matters
attendant and related thereto, the City Council is of the opinion that the terms and
conditions thereof should be approved, and that the City Manager, or his designee shall
be authorized to execute it on behalf of the City of Allen;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PIANO,
TEXAS:
SECTION 1:. The terms and conditions of the Agreement, having been reviewed by the
City Council of the City, of Allen and found to be acceptable and in the best Interests"of
the City of Allen and its citizens, are hereby in all things approved.
f
SECTION 2: The City Manager or his designee of the City of Allen, under the direction
of the City Council of the City of Allen is hereby designated as the official
representative to act for the City in all matters relating to the Cooperative Purchasing
Program including the designation of specific contracts in which the City desires to
participate.
SECTION 3: The City Manager, or his designee, is hereby authorized to execute the
Agreement and all other documents in connection therewith on behalf of the City of
Allen, substantially according to the terms and conditions set forth in this Agreement.
SECTION 4: This Resolution small become effective from and after its passage.
Furthermore, any previous Interlocal Agreements between the City of Allen and other
participants in this Forum shall become null and void upon passage of this -document and
this document shall become the valid agreement between the participants.
Received: 4/28/98; 8:48AM; 9725484894 => City of Allen P.W.; N3
04/28/98 08:53 09725484694 COLLIN COUNTY y+-► CITY OF ALLEN
Q003/on.
DTJLY PASSED AND APPROVED BY THE CITY COUNCIL OF TRE CITY 01
ALLEN, TEXAS, ON THE 7th DAY OF N2Y99bx 1991.
APPROVED:
JA Farmer, MAYOR
ATTEST:
Ju u, CITY SECRETARY
Resolution No. 1056-11-91(R) page 2
Received: 4/28/98; 8:46AM; 9725484694 => City of Allen P.W.; R4
04/28/98 08:59 -%?9725484694 COLLIN COUNTY
444 CITY OF ALLEN Q004/005
Resolution No. 1056-11-91(p
Exhibit "A"
TA AGREEMENT made , and entered into this day of
l , 1 1991, by and between the CITY OF ALLEN, TEXAS
(hereinafter called "Allen°) and participants in the COLLIN COUNTY
GOVERNMENTAL PURCHASERS FORUM (hereinafter called "Forum"), acting
through the CITY OP ALLEN duly authorized agent:
WITNESSETH:
WHEREAS, the City of Allen and the present Forum participants (currently
consisting of City of Plano, Plano Independent School District, Collin County, Collin
County Community College District, City of McKinney, and McKinney Independent
School District) as permitted under Article 4413 (32c) V.A.C.S., the Interlocal
Cooperation Act, wish to enter into this Interlocal Agreement to set forth the terms
and conditions upon which the City of Allen and Forum participants may purchase
various goods and services commonly utilized by all entities; and .
WHEREAS, participation in a Cooperative Purchasing Program will, be highly
beneficial to the taxpayers of the City of Alden and Forum participants through the
anticipated savings to be realized;
WHEREAS, it is also realized this program could be very beneficial to smaller
governmental entities in Collin County that choose to join this Forum at a latter date
by formal declaration by their governing bodies to participate in this program, by
passage of a similar document;
NOW THEREFORE, in consideration of the foregoing and the mutual promises,
covenants and obligations as set forth herein, the City of Allen and other Forum
participants agree as follows:
1. All Forum participants will work cooperatively to provide a program for
�, rt the purchase of various goods and services commonly utilized by all
participants ("Cooperative Purchasing Program") , and under such
Program may purchase goods and services from vendors under present
and future contracts with any entity in the Forum.
2. The Forum participants will enter into individual contracts with vendors
under the Cooperative Purchasing Program provided for under this
Agreement. The participants shall be individually responsible for
payment directly to the vendor and for the vendor's compliance with all
conditions of delivery and quality of purchased items under such
individual contracts .
3. The term of this Agreement shall be for five (5) years from the date
hereof and may be renewed for two (2) additional five (5) War terms.
Any renewal of this Interlocal Agreement shall be iii writing and signed
by the party hereto at least thirty (30) days prior to any termination
date.
Received. 4/28/98; 8:47AM; 9725484694 => City of Allen P.W.; N5
04/28/98 08:53 '9725484694 COLLIN COUNTY +►+ CITY OF ALLEN 1@005/005
Resolution No. 1056--11--91(m
, EXhi.hit. "A" 0
PAGE 2
INTERMCAL AGREEMENT
4.. Notwithstanding anything herein to the contrary, partxeipation in this
Agreement by the City maybe terminated upon thirty (20) days written
notice to the other members of the Forum.
5. This agreement may be executed simvltaneausly, by two or more
participants in the Forum, each of which shall be deemed an original
and all of which together shall constitute one and the same instrument.
RXECDTED hereto on the day and year first above written .
CITY OF ALLEN, TEXAS BY:
ATTEST:
J yMoJri,�C3ity Secretary
APPROVED AS TO FORM:
City