R-1096-4-92RESOLUTION NO. 1096-4-92 (R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ADOPTING AN EMERGENCY OPERATIONS PLAN FOR
THE CITY OF ALLEN IN CONFORMANCE WITH PUBLIC LAW 81-920 AND
93-288 AND IN CONFORMANCE WITH THE TEXAS DISASTER ACT OF 1975
AND ORDINANCE 487-1-84 OF THE CITY OF ALLEN.
WHEREAS, on January 19, 1984, the City Council adopted Ordinance No. 487-1-84
establishing a program of comprehensive emergency management for the City of Allen;
and,
WHEREAS, the existing emergency management plan of the City of Allen, dated 1985
needs to be updated.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS THAT:
SECTION 1. The City Council of the City of Allen, Texas, hereby adopts the attached
Emergency Operation Plan for the City of Allen in conformance with Ordinance No. 487-
1-84.
SECTION 2. This action shall become effective from and after the date of the passage
of this resolution.
SECTION 3. The City Council of the City of Allen, Texas, directs that this Emergency
Operations Plan be disseminated to all interested and affected individuals and agencies.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
TEXAS, ON THE 2nd DAY OF April 1992.
ATTEST:
J y Mo 'son, CITY SECRETARY
APPROVED:
46� 9;Aie-o�
J Farmer, MAYOR
/ _
ATTACHMENT _
RESOLUTION NO. 1096-4-92(R)
BASIC PLAN
CITY OF ALLEN EMERGENCY MANAGEMENT PLAN
JANUARY 1992
Resolution No. 1096-4-92(R)
n
TABLE OF CONTENTS
PAGE
SECTION I. Authority 4
SECTION
II.
Purpose
4
SECTION
III.
Situation and Assumptions
5
A.
Situations
5
B.
Assumptions
7
SECTION
IV.
Direction and Control
8
A.
Concept of Operations
8
B.
Emergency Operation Center
9
SECTION
V.
Assignment of Responsibilities & Tasks
10
A.
Executive Responsibilities
10
1.
Mayor/Council
10
2.
City Manager
10
3.
Emergency Management Coordinator'
11
B.
Emergency Services Functional Assignments
12
1.
Law Enforcement Services
12
2.
Fire Protection Services
13
3.
Communications and Warning Services
13
4.
Engineering Services
14
5.
Public Works Services
14
6.
Public Utilities Services
15
7.
Health & Emergency Medical Services
16
8.
Shelter Services (Welfare)
16
9.
Shelter Services (Nuclear)
17
10.
Resource Management Services
18
11.
Damage Assessment Services
18
12.
Transportation Services
19
13.
Emergency Public Information Services
20
14.
Emergency Powers of Government
20
15.
Radiological Defense Services
21
16.
Hazard Mitigation
21
17.
Human Services
22
18.
Training (Reserved)
22
19.
Evacuation
22
20.
Other Departments
23
.IL
SECTION VI. Increased Readiness Actions for Various
Conditions
23
A.
Definition of Conditions
23
1. Condition 4
23
2. Condition 3
24
3. Condition 2
24
4. Condition 1
25
5. Post Disaster Actions
26
B.
Increased Readiness for Conditions
26
SECTION
VII. Support
27
SECTION
VIII. Emergency Powers of Government
27
SECTION
IX. Continuity of Government
28
A.
Lines of Succession
28
B.
Preservation of Records
28
SECTION
X. Implementation
29
,t
CITY OF ALLEN
EMERGENCY MANAGEPKNT PLAN
I. AUTHORITY
A. Public Law 81-920, "Federal Disaster Act of 1950"1 as
amended.
B. Public Law 93-288, "Federal Disaster Relief Act of 1974",
as amended.
C. Texas Disaster Act of 1975, 64th Legislature, Article
6889-7, Vernon's Texas Civil Statutes, as amended.
D. Executive Order of the Governor.
E. City of Allen Ordinance No.
II. PURPOSE
The purpose of this plan is to provide for effective Emergency
Management within the City of Allen, Texas, using the existing
governmental organization and resources to the maximum
possible extent, supplemented by cooperation with agencies of
the State and Federal Governments. The governing body of the
City of Allen is responsible to its citizens for saving lives,
minimizing danger, alleviating suffering and helping to
restore and rehabilitate property and society in the event of
natural disaster or national emergency, including nuclear
attack or the threat thereof.
This manual attempts to provide a vehicle by which the ad-
ministration can develop and maintain a workable Emergency
Management Plan. Training activities which will produce the
skills necessary to make this plan work will be stressed at
all times. Exercising as means of training, is essential to
6.1
maintain interest, skills, and capability to operate effec-
tively and to keep plans and procedures up to -date.
III. SITUATION AND ASSUMPTIONS
A. Situations
1. The City of Allen is located in southern Collin
County and has a current 'estimated population of
20,000. Allen and Collin County are located in
North Central Texas, approximately 25 miles north
of Dallas on U.S. 75. The City's jurisdiction
covers twenty-eight (28) square miles.
2. Allen is primarily an agribusiness area, but cur-
rent area trends indicate that home building will
become the leading industry in the immediate fu-
ture. Area population trends further indicate
population growth for the City.
3. Transportation is provided to and from the City via
U.S. Highway 75, State Highway 5 and 121, as well
as numerous Farm to Market Roads. Allen is located
approximately 37 miles from the Dallas -Ft. Worth
Regional Airport and 20 miles from the airport of
Dallas Love Field. The City is additionally served
by railroad from the Southern Pacific Company which
operates a low volume/low hazard freight operation
on the Dallas -Denison line.
11
4. Allen is a Chartered Home Rule City and is governed
by a Council -Manager form of government. City
services include paid Police, Fire, and Public
Works Departments.
5. The City receives water from the North Texas Muni-
cipal Water District which is distributed through a
City owned distribution system. Other utility
services are privately supplied by Texas Utilities
Electric, Lone Star Gas and Southwestern Bell Tele-
phone.Company.
6. Allen is served by the Dallas/Fort Worth area radio
and television stations. In addition, TCI, the
local cable television franchise can provide addi-
tional warning capability.
7. In the event of nuclear attack, the closest prob-
able high risk target areas include:
a. Carswell Air Force Base (Counterforce)
b. Arlington -Grand Prairie (Military supporting
industries)
C. Dallas -Fort Worth (Economic Centers)
d. Metroplex in general (Population over 50,000)
e. Denton (Federal Operating Center)
8. Allen in the past has been subjected to wind
storms, flash flooding and transportation ac-
cidents.
7
B. Assumptions
Because of its geographical location, .topography and
transportation conditions, the City of Allen is subject
to disasters such as the following:
1. Tornadoes and/or high winds and hail.
2. Flash flooding due to heavy rains.
3. Winter storms.
4. Train accidents (Explosives or chemicals)
5. Truck accidents (Explosives or chemicals)
6. Petroleum or gas pipeline eruption or explosion.
7. Utility problems involving electric or natural gas.
8. Gasoline storage fire or explosion.
9. Water contamination.
10. Epidemic.
11. School or bus accident.
12. Civil disturbance.
13. Nuclear accidents involving radioactive material.
14. Aircraft accidents.
15. Nuclear warfare.
16. Major fires or explosions.
17. Major highway accidents.
18. In the event of severe international tension, the
nationwide Crisis Relocation Plan may be
implemented by the President through the govern-
ment.
0
It can be further assumed that in the event of nuclear war
fare, the City of Allen would receive moderate amounts of
radioactive fallout. Under such conditions the City would
most likely receive some refugees from the adjoining metroplex
population centers; however, Crisis Relocation planning (CRP)
is not scheduled to be accomplished in Allen, and the respon-
sibility of the City of Allen is limited to providing in place
shelters for its citizens. However, should nuclear attack or
other emergencies occur without warning, Allen could be
isolated from outside communication and assistance for an
indeterminate period.
IV. DIRECTION AND CONTROL
A. Concept of Operations
1. The Mayor, as Emergency Management Director for the
City, is responsible for assuring that coordinated
and effective emergency response systems are devel-
oped and maintained. Existing agencies of govern-
ment will perform emergency activities closely
related to those they perform routinely.
2. The Mayor Pro Tem shall serve in the absence of the
Mayor for all of the above functions.
3. The City Manager shall manage the emergency
operation and shall carry out such other functions
as directed by the Mayor.
9
4. The Emergency Management Coordinator shall serve as
a staff advisor to the Mayor and City Manager in
the function of this plan. He shall coordinate the
activities of each municipal department as well as
insure the availability from outside sources of
needed skills and resources not available from
outside sources of needed skills and resources not
available from within the City Government.
5. The various city departments will perform emergency
functions related to those they perform in normal
operations as well as any additional duties that
may be assigned. Each department assigned emergen-
cy operation functions will be responsible for
preparing an ANNEX to this plan delineating the
procedures by which it will carry out assigned
emergency responsibilities.
The intra -departmental chain of command will be the same as
during non emergency conditions.
B. EMERGENCY OPERATION CENTER (EOC)
1. The Mayor, assisted by the City Manager, Emergency
Management Coordinator, and the heads of each
municipal department, will exercise direction and
control from the Emergency Operation Center.
2. The Emergency Operations Center (EOC) shall be
activated by the City Manager upon notification of
10
a possible or actual emergency. All department
heads and other personnel having duty assignments
in the EOC will report to the center when it is
activated.
V. ASSIGNMENTS OF RESPONSIBILITIES AND TASKS
A. Executive Group
1. The Mayor and City Council have primary respon-
sibilities for the following:
a. Making emergency policy decisions.
b. Declaring a state of emergency when necessary.
C. Implementing the emergency powers of local
government.
d. Providing emergency information to the citiz-
enry through the Public Information Officer
(City Secretary).
e. Requesting outside assistance from the State
or Federal Governments.
f. Directing the overall preparedness program for
the City. `
g. Appointing the Emergency Management Coordina-
tor.
2. The City Manager has primary responsibility for the
following:
a. Directing the emergency operational response
of city services.
11
b. Coordinating the activities of outside agen-
cies called in to assist the emergency op-
erations.
C. Acting as staff advisor to the Mayor and
Council on emergency matters.
d. Supporting the overall preparedness program in
terms of financial and organizational require-
ments.
e. Implementing the policies and decisions of the
governing body.
f. Serving as controller of the EOC during its
activation.
g. Assuring that all city departments develop,
maintain, and exercise their respective ser-
vice annexes to this plan.
3. The Emergency Management Coordinator is responsible
for the following:
a. Serving as staff assistant to the Mayor,
Council and City Manager on emergency matters.
b. Coordinating the planning and general prepar-
edness activities of the municipal government.
C. Serving as liaison between the City and State
preparedness organizations.
d. Insuring the operational capability of the
EOC.
e. Maintaining this Emergency Management Plan.
12
f. Keeping the governing body apprised of the
City's current preparedness status and future
needs.
g. Initiating and monitoring the increased read-
iness actions among the City services when
disaster threats occur. (Refer to Section
VII, Increased Readiness Conditions and
Checklist.)
h. Preparing and maintaining a resource inven-
tory.
i. Maintaining liaison with organized emergency
volunteer groups and private agencies.
j. Analyzing the training needs of the City
forces and arranging the training necessary to
fulfill those requirements.
B. Emergency Services Functional Assignments
1. Law Enforcement Services Chief of Police
a. Law enforcement.
b. Traffic control.
C. Crowd control.
d. Isolation of damaged area.
e. Ordinance disposal.
f. Weather reconnaissance.
g. Intelligence and damage assessment.
h. Investigating bomb threats, civil disorders.
13
i. Designating and policing restricted areas in
disaster area.
j. Assist in radiological monitoring.
Refer to Law Enforcement Services Annex and attachment
5 for further detailing of primary and secondary tasks
associated with the law enforcement services function.
2. Fire Protection Services Fire Chief
a. Fire Suppression.
b. Fire Prevention.
C. Coordination of professional and volunteer
fire fighters called in from surrounding
areas.
d. Assist in radiological monitoring.
e. Determine hazardous chemicals/materials.
See attachment 5 and Fire Protection Services Annex for
more detailed task assignments and supporting roles.
3. Communications and Warning Services Emergency
Mgmt. Coordinator
a. Maintain and operate all City owned communica-
tions systems.
b. Coordinate the use of supplementary communica-
tions systems.
C. Maintain and operate the City-wide warning
system. 6
14
d. Receive and disseminate all types of warning
to City Officials and to the public.
e. Provide for redundancy in both communications
and warning systems.
f. Maintain a network of amateur radio operators,
local business/ industry radios to supplement
City communications.
Refer to attachment 5 and to Communications and Warning
Services Annex for additional details on communications
and warning tasks, assignments and supporting roles.
4. Engineering Services Director of Public Works
and City Engineering
a. Assessment of damage to City owned facilities.
b. Supervision of reconstruction of damaged City
facilities.
See Engineering Services Annex and attachment 5 for
further details on tasks, assignments and support
functions.
5. Public Works Services Director of Public Works
and City Engineering
a. Maintenance and restoration of streets and
bridges.
b. Barricading of streets and damaged areas.
15
C. Assessment of damage to streets, bridges,
traffic control devices, and public works
facilities.
d. Debris removal.
6. Public Utilities Service Director of Public Works
a. Maintenance and restoration of waste water
system.
b. Maintenance and operation of City owned sewer
and water distribution systems.
C. Provision of water services for vital City
facilities.
d. Restoration of damaged utilities systems and
facilities.
e. Assessing and reporting extent of damage to
City utilities systems.
f. Coordinating the activities of private utility
companies during emergency operations.
g. Coordinating emergency planning activities of
private utility companies with the planning
activities of the City utilities services.
h. Restoration of garbage service.
i. Planning for and prevention of contamination
of water supply system.
16
7. Health and Emergency Medical Services Fire
Chief/Health Officer
a. Coordinate planning efforts between hospitals,
mutual aid ambulances and local physicians to
meet emergency requirements.
b. Coordinate patient loads of health facilities
during emergencies.
C. Supervise first-aid activities immediately
after disaster strikes.
d. Coordinate search and rescue activities of all
departments in emergencies.
e. Maintain a reserve pool of manpower and equip-
ment for rescue purposes.
See the Health and Emergency Medical Services Annex for
additional details.
8. Shelter Services (Welfare) Parks & Rec Director
a. Secure facilities for mass sheltering and
feeding of displaced disaster victims.
b. Secure sources of clothing for disaster vic-
tims.
C. Secure sources for emergency fool supplies and
arrange method of purchasing.
d. Coordinate operations of shelter facilities,
whether they are to be operated by the City,
by local volunteers or by organized disaster
17
relief agencies such as the. American Red
Cross.
e. Provide for the health and sanitation needs of
people in shelters.
f. Provide necessary support to non city agencies
operating shelters.
See the Welfare Services Annex and attachment 5 for
further information on tasks and assignments.
9. Shelter Services (Nuclear) Parks & Rec. Director
a. Maintain the Community Shelter Plan (CSP)
b. Maintain the Crisis Relocation Plan (CRP)
C. Provide for emergency stocking and marking of
shelters.
d. Designate shelter management personnel.
e. Secure equipment for feeding and sanitation in
nuclear fallout shelters.
f. Provide for assignment of radiological moni-
tors to shelter facilities.
g. Secure additional shelter space as needed.
h. Provide for care of relocates from other
jurisdictions.
Refer to Nuclear Shelter Services Annex and attachment
5 for further details.
18
10. Resource Management Finance Director
a. Establish procedures for employing temporary
personnel for disaster operations.
b. Establish and maintain a manpower reserve.
C. Coordinate deployment of reserve personnel to
City departments requiring augmentation.
d. Establish emergency purchasing procedures
and/or a disaster contingency fund.
e. Maintain records of emergency related expendi-
tures for purchases and personnel.
Refer to Resource Management Annex and attachment 5 for
more detailed description of tasks and assignments.
11. Damage Assessment Services Tax Assessor/Collector
a. Establish a damage assessment team from among
City employees with assessment capabilities
and responsibilities..
b. Develop systems for reporting and compiling
information on deaths, injuries, dollar damage
to tax supported facilities and to private
property.
C. Assist in determining geographic extent of
damaged area.
d. Compile estimates of damage for use by City
Officials in requesting disaster assistance.
19
e. Evaluate effect of damage on City's economic
index, tax base, bond ratings, insurance
ratings, etc., for use in long range recovery
plan.
See Damage Assessment Annex for additional information.
12. Transportation Services Community Development
Director
a. Identify local transportation resources and
arrange for their use in emergencies.
b. Coordinate deployment of transportation equip-
ment to City services requiring augmentation.
C. Establish and maintain a reserve pool of
drivers, maintain a reserve of parts, tools
and repair personnel.
d. Maintain records on use of privately owned
transportation equipment and personnel for
purposes of possible reimbursement.
e. Assist Police Department in executing movement
of vehicles and pedestrian traffic in emergen-
cies including movement to shelters.
Refer to.Transportation Services Annex and attachment 5
for additional task assignments and procedures.
ao
13. Emergency Public Information Services
City Secretary
a. Compile and prepare emergency information for
the public in case of an emergency.
b. Arrange for media representatives to receive
regular briefings on the City's status during
extended emergency situations.
C. Secure printed and photographic documentation
of the disaster situation.
d. Handle unscheduled inquiries from the media
and the public.
See Emergency Public Information Services Annex for
further details.
14. Emergency Powers of Government City Attorney
a. Advise City Officials on emergency powers of
local governments and necessary procedures for
invocation.
b. Review and advise City Officials on possible
liabilities arising from disaster operations.
C. Prepare and/or recommend legislation for
emergency purposes.
See Legal Annex for additional details and documents.
21
15. Radiological Defense Services Fire Chief
a. Establish and maintain a radiological
monitoring reporting network.
b. Secure initial and refresher training for
monitors and instructors.
C. Under fallout conditions, provide City Offi-
cials and department heads with information on
fallout rates, allowable doses and fallout
projections.
d. Provide input to the statewide monitoring and
reporting system.
e. Coordinate activities of all City services
performing monitoring activities.
f. Provide monitoring services and operational
advise at the scene of accidents involving
radioactive materials.
See Contamination Monitoring Annex for additional
details and documents.
16. Hazard Mitigation Director of Community
Development
a. Survey potential hazardous situations in the
City.
b. Develop specific plans to lessen the hazardous
effect or remove the hazard from the City.
C. Condemnation of unsafe structures.
I
22
See Hazard Mitigation Annex for additional details and
documents.
17. Human Services Parks and Rec Director
a. Identify emergency feeding sites.
b. Identify sources of clothing for disaster
victims.
C. Secure source of emergency food supplies.
d. Coordinate operations of shelter facilities,
whether they are operated by City, local
volunteers, or organized disaster relief
agencies such as the American Red Cross.
e. Coordinate special care requirements for
sheltered groups such as unaccompanied
children, the aged, and others.
f. Prepare and maintain Annex O (Human Services)
to this plan and supporting Standing Operating
Procedures (SOPS).
See Human Services Annex for additional details and
documents.
18. Training Emergency Management Coordinator
(This section reserved - Annex under development)
19. Evacuation Emergency Management Coordinator
a. Define responsibilities of city departments
23
and private sector groups.
b. Identify high hazard areas and number of
potential evacuees.
C. Coordinate evacuation planning to include:
(1) Movement control.
(2) Health/medical requirements.
(3) Transportation needs.
(4) Emergency Public Info materials.
(5) Shelter/Reception.
d. Prepare and maintain Annex E (Evacuation) to
this plan and supporting SOP's.
See Evacuation Annex for additional details and docu-
ments.
20. Other Departments
a. All departments and personnel not assigned a
specific function in this plan will be pre-
pared to make their resources available for
emergency duty at the direction of the City
Manager. \
VI. INCREASED READINESS ACTIONS FOR VARIOUS CONDITIONS
A. Definition of conditions
1. Condition 4: The term "Condition 4" will be used
by City personnel to refer to a situation which
causes a higher degree of disaster possibility than
24
is normally present. "Condition 4" actions would
be triggered by such occurrences as the beginning
of tornado season, hurricane season, fire threats
due to severe drought, and so forth. The presence
of severe international tension could also produce
a "Condition 4" situation.
A "Condition 4" will cause the Emergency Management
Coordinator to initiate the general increased
readiness activities from the Service Annex for
that potential disaster.
2. Condition 3: The term "Condition 3" will be used
to identify a situation which presents a greater
potential threat than normal conditions, but no
immediate threat to life or property. "Condition
3" might be generated by such events as the issu-
ance of weather watches, the transportation through
the City of hazardous materials by truck or rail,
or a strategic warning based on intelligence re-
ports of a deteriorating international situation.
A "Condition 3" will cause the Emergency
Management Coordinator to initiate the general
increased readiness activities from the Service
Annex for that particular department.
3. Condition 2: The term "Condition 2" will be used
to identify a hazardous situation with a greater
potential threat than "Condition 311, and signifi-
25
cant possibility of causing loss of life or proper-
ty. A "Condition 2" will usually require warning
the public of a potential disaster. This condition
might be triggered by such events as a weather
warning, or other notification of the existence of
a direct threat such as a major fire, toxic materi-
al spill, or growing civil disturbance. A "Condi-
tion 2" will be used for a Presidential Tactical
Warning where imminent air or missile attack is
expected.
A "Condition 2" will cause the Emergency Management
Coordinator to initiate the general increased
readiness activities from the Service Annex for
that particular department.
4. Condition 1: The term "Condition 1" will be used
to signify the occurrence of a major emergency.
Events such as a tornado strike, hurricane strike,
large explosion, the arrival of flood waters or
wide -spread civil disturbance would be "Condition
1" situations. A direct attack would also be a
"Condition 1" situation:
A "Condition 1" will cause the City Manager to
activate the EOC and to initiate the general in-
creased activities as delineated by the Service
Annexes to begin Rescue and Recovery operations.
26
5. Post Disaster Actions:
The Emergency Operations Center will.be placed into
full operation and the staff will perform the
following actions:
a. Check and/or re-establish communications.
b. Assess extent of damage.
C. Request outside aid as required.
d. Designate restricted areas as necessary.
e. Where necessary, establish controls on criti-
cal resources and direct their distribution.
f. Perform life and property saving missions.
g. Set up medical stations if necessary and re-
establish health and sanitary conditions.
h. Open shelters if necessary.
i. Furnish status reports to the Texas D.P.S.
Disaster District 1A.
j. Keep public information, using all available
news media.
k. Perform emergency cleanup and debris removal.
1. Under Nuclear Warfare conditions, conduct
radiological monitoring of fallout during all
stages of operations.
B. Increased Readiness for Conditions
Each municipal department assigned a function under this
plan shall include, as part of its service annex, a
27
checklist of all actions to be taken when Conditions 4,
3, 2, and 1 are declared.
VII. SUPPORT
A. Requests for state or federal assistance, including the
Texas National Guard or other military services, will be
made to Sub -District 1A, Ft. Worth, Texas. This contact
can be made through any Texas Highway Patrolman or via
DPS Dallas, 226-7611.
B. All such requests will be made by the Mayor, or in his
name by another official specifically authorized by him.
VIII. EMERGENCY POWERS OF THE GOVERNMENT
During a. declared state of disaster, the Mayor and City
Council may take extraordinary measures in the interest of
effective disaster management. Such measures may include, but
are not limited to, wage, price and rent controls, rationing
or critical resources, establishment of curfews, and restric-
tion of access to, and egress from affected areas. While the
Texas Constitution and the Constitution of the United States
guarantee to each individual the right to remain in their own
homes, the City of Allen may restrict the right of other
persons to enter or remain in the disaster area when their
presence would unduly endanger emergency personnel or other-
wise hamper response and recovery activity.
28
All physical resources within the City of Allen, whether
publicly or privately owned, may be utilized when deemed
necessary by the Mayor or the City Council. The City assumes
no financial or civil liability for the use of such resources;
however, accurate records of such use will be maintained in
case reimbursement becomes possible.
IX. CONTINUITY OF GOVERNMENT
A. Lines of Succession
To insure continuity of government during threatened or
actual disaster, the following line of succession is es-
tablished:
(1) Mayor, (2) Mayor Pro Tem, (3) City Manager, (4) Asst.
City Manager, (5) Emergency Management Coordinator, (6)
Asst. Emergency Management Coordinator, (7) Police Chief,
(8) Fire Chief, (9) Public Works Director, (10) Tax
Assessor.
B. Preservation of Records
In order to provide normal government operations follow-
ing a disaster, vital records must be protected. These
would include legal documents, as well as personal
documents such as property deeds and tax records. The
principal causes of damage to records are fire and water;
therefore, essential records should be protected accord-
ingly. Each agency assigned the preparation of any annex
29
will develop SOPs to insure the protection of vital
records.
X. IMPLEMENTATION
The plan will be updated, as necessary, based upon deficien-
cies identified by drills and exercises, changes in local
government structure, technological changes, etc. The
Director/Coordinator will incorporate approved changes to the
plan and will forward changes to all organizations and
individuals identified as having responsibility for implemen-
tation. Revised pages will be dated and marked to show where
changes have been made. The plan will be activated at least
once a year in the form of a simulated emergency in order to
provide practical experience to those having EOC responsibili-
ties.
This Emergency Operations Plan for the City of Allen super-
sedes and rescinds all previous plans and procedures.
This plan is effective immediately upon signing by the Mayor
and it shall be reviewed annually and recertified biennially.
In the event" that any portion of this plan is held to be
invalid by judicial or administrative ruling, such ruling
shall not affect the validity of the remaining portions of the
plan.
PASSED AND APPROVED this day of
Joe Farmer, MAYOR
ATTEST:
Judy Morrison, CITY SECRETARY
30
A.D., 1992
ATTACHMENT 1
REFERENCES
Federal Emergency Management Agency (FEMA), 1987. Civil"Preparedness Guide
CCA General Program Guidelines, CPG 1-3.
FEMA, 1984. Objectives for Local Emergency Management, CPG 1-5.
FEMA, 1981. Disaster Operations, CPG 1-6.
FEMA, 1981. Guide for Increasing Local Government Civil Defense Readiness
During Periods of International Crisis, CPG 1-7.
FEMA, 1987. Guide for Development of State and Local Emergency Operations
Plans, CPG 1 -
FEMA, 1988. Guide for the Review of State and Local Emergency Operations Plans,
CPG 1-8A.
FEMA, 1987. Guide for the Development of a State and Local Continuity of
Government Capability, CPG 1-10.
Texas Department of Public Safety, Governor's Division of Emergency Management,
(DEM) 1990. Local Emergency Management Plan Development Handbook, DEM -10.
DEM, 1988. State of Texas Emergency Management Plan.
National Response Team (NRT), 1988. Criteria for Review of Hazardous Materials
Emergency Plans, NRT-1A.
Attachment 2
Increased Readiness Actions
INCREASED
READINESS
ACTIONS
INCREASED READINESS ACTIONS
t
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CONDITION
"HAZARDOUS
CONDITIONS ARE
IMMINENT"
trot Begin Vef1Is corn
24 t1bYf
trot procedures Ia
operaticMaintain
operatic
evacuation more-
(12)5. prepared to
0) Commence Nelson
mint
handle transports.
Contact with support-
1111targs public to
110)Mobillze all life
(10)Mpollte all to.
(e)MODff1z4 health
lion requests
Ing 10.018 of state
maks lin■I crisis
(III staff EOC at full
(ol)Melnlefn 24-hour
(al Commence shot•
and rescue person
enfOrCenwnt person•
and medical person•
la)Modlze emergsn
(11)MO0111ie ether
Obtainment.
pr.wre0ons.
strength
operallon.
tar operations.
net
net
not
Cy work ere a.
g.ncy work crews
2
CONDITION
(101 Maintain contact
with local news
"SITUATIONS
media On activities
(101 Instruct off-duty
EXIST THAT HAVE
Wing performed by
(a) Open public
penonMl to ttono-
DEFINITE
IoW Novi to .-I
Sheller& In eoordina•
by
CHARACTERISTICS
read—*&
tion with local MINI
(g) AIM auxiliary per.
(g) AIM aurlliary Pro-
(a) Establish liaison
sal Rastsw mutual
OF DEVELOPING
m lnittata public esr'
sal lntreoes reads-
(10) Establish core-
(101 Mobilize allwern
apeeN&.
t011M1. ,
sonnet.
with all private and
agreements with
INTO A
rice eanOuncaMenls.
Mor information to
1■ct with nearby local
Inc pee lr:r
171 Re. usN'
rel 0 oil -dial y per.
P) Place Off-dduty per.
public health and
(a) Place Off-dduty
y per.
tranepenabon
HAZARDOUS
p) R.riew resign•
menu of ell local
pudic.
lel Commeaca motl-
porta
sal Still EOC at
onnel.
(9) personnel.
laI AIN personnel 01
tanto
net
M Alel on rs n net
p)Atan personnel of
normal on med-el
m AIM personnel OI
()AI.Medical persona
171 Alsn personnel of
aonnef on stand-by
Alen penonnei OI
so .
a) Alan
W Alen personnel of
CONDITION"
govt amployeas. -
creta DuOlic Into ac•
standby level.
possible emergency
O
l.1 Rerlew shelter rs-
possible emergency
possible emergency
possible emergency
Po
possible emergency
Possible emergency
151 Brief key official&
first*&
tel Alen EOC stall.
duty.
quhrements
duty
duty.
duty.
duty.
duty
3
CONDITION
(7)Afart EOC key
"SITUATIONS
stall memM.
W
erson
IQ Alan key person-
E%IST THAT
EX
(?)Commence In-
(6)Comat any dell.
MI
(5) Initiate public per-
key perso
(.)AIM n
COULD DEVELOP
Cie." m.dineas Iry
elenelea
(7)COn•et any dsf4
rice thio on shell.(SIAIM
key person
MI
o
({)Alen key person,
formation to putillt
15) 0.91n watch Of
Clam[
locations are pr6
MI
(51 COrrsct def Glen
.ef.
(T)Alert key perserF
INTO
HAZARDOUS
(6)most lrllh
management l suit
possible emergency.
lop activities t
(.)Check readiness
of all pulDmedl and
eedurss
(5) Correct tleflnen•
clea In e0ulpment
CUs In equipment
0
andtd facilities.
ISICorreGl M oef4
Y
elsncies In equip-
(al Alsn key person.
MI
MI
le)ChsCk readiness
CONDITION"
(4)Review and up-
of local news moor•
monitor develop-
facilities
141 Meet with local
andlor locllltlet.
(4)Check readiness
Mont or supplies.
15fCorr9ct all doh-
of all equipment and
data procedures for
10 review emergency
ments
(5) Review ale list of
relief agencies on
(4) Check readiness
of law enforcement
cel Check readiness
Clenches In equip-
facilities
s uppolt of local
public Info. annex
(4) Review status of
key officials and
Meller t human ear•
of all fire -rescue
equipment, supplies,
of local health and
Mont and ler
(5)Re-hew aIle list
government forces
and procedures.
EOC facility
depl Mads.
Wco Mqulnmenls
equipment.
and facilities.
medical facilities
facilities,
with all personnel
4
(5) Brief dept heads
on .Morgency public
CONDITION
Into news rebase•
(3) Review mutual aid
(3) Coordmata with
(4)Cheek Boom...
(4) Brief key official.
(4)COnduc1 person
agresmenn With Car-
local prlvale in.
OI all facilities.
N) Correct discretion
..BEGINNING OF
on emergency Infom,
(3) Brief dept. heads
net training propnm
relief agenc(es
hearth on
(7)COn and
ties
(3) Stiff keytam
govern
programs
on
131 Test exlau^0
(3) Conduct lest aneh
-
(3) Conduct cul and
"lost
MWn and medleal
as of oil -
raedlnnsol uemer
a
(31 Test ..foment
DISASTER
ment ofllGats On
(3)Rerlew a. m...
:no improvement
systems lot sat-
12)Review assign•
trainingexercises
training
activities
And sylify for wr
VULNERABILITY
over11 emergency
O Y
a news .lesss.g
Y
sfatua
vbudul Y
m.nt of all non•
W
121 Re.lew esefpn
(21 Rernw eselgn•
(21 R.rtaw ..sign-
(2) Review assign.
121 Rerlsr /aelpn•
Yne
Ic.ablllty
SEASON"
openbons
(2) Review and up,
(2) Brief key officials
I?) Brief dept. heads
no]
ment of all person.
mem of all person
ment of all person.
menta of all person
(2)1nefluct all per.
12) Brief d.pt heads
date emergency PIO
on EOC operations A
on procedure.
II) Review annexes
nel.
net.
net
net
soruMl on emergency
on mayor pfanning
annex
procedures(I)Review
and up.
and procedures for
(1)Revl.w and up-
(1)Rovww and up.
(1)Review and up-(t)R.riew
and up.
Procedures.
Changes
It)COnduct on -pomp
(1)Rerrew and uP
data warning a come
emergency public
date lite and rescue
oat• law enforce.
date emergency
dale pudic works/
(tl Rewew and up.
(11 Review andup�
public awareness
dale anMx/SOPs for
munlcalions annexes
aMllerthuman a.r-
annexes a SOP's
mens annexes i
health and medical
urdllies .nates a
dole transportation
data emergency plan
programs
EOC operations
a SOP&
rens
SOPS
annex a SOP•.
SOPS
■rum. a SOP'S
INCREASED EXECUTIVE EMERGENCY DIRECTION AND COMMUNICATIONS SHELTER i FIRE L RESCUE LAW EMERGENCY PUBLIC WORKS TRANSPORTATION
READINESS GROUP PUBLIC CONTROL AND WARNING HUMAN SERVICES ENFORCEMENT HEALTH & i UTILITIES
ACTIONS FOR INFORMATION MEDICAL
CAUTION: These actions are listed as examples only. Many actions are hazard specific and should be
treated as such In the local plan: consequently, some actions may be more appropriately plac-
ed In a different condition.
Military
Assistance
Attachment 3
ORGANIZATION FOR EMERGENCIES
CITY OF ALLEN
MAYOR/COUNCIL
I State I
Assistance
City Secretary
Public Information
Police Chief
Law Enforcement
City Attorney
Federal
Assistance
�ity�"nagerEmerg. Mgt. Coord.
of EOC Warning/Communicate
Fire Chief City EngineerPublic Wks Dir.
Fire/EMS/Radef Engineering Svcs. I Utilities/Pub Wks.
Parks Director I I Tax Assessor Finance Director Comun. Dev. Dir.
Shelter/Human Svcs. I Damage Assessment I Personnel/Finance I I Mitigation/Transport
Health Officer
Health/EMS
• Attachment 4
Emergency Management Functional Responsibilities
p - Indicates primary responsibility
s - Indicates support responsibility
c - Indicates coordination responsibility
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3
City Manager
s
s
s
p
s
s
s
s
s
s
s
s
s
s
s
s
s
Police Chief
s
s
s
s
s
s
p
s
s
s
s
Fire Chief
s
s
s
p
s
p
p
s
s
s
Public Works Dir.
s
s
s
s
s
I s
I
I p
1-s
s
s
s
Health Officer
s
s
s
p
s
s
s
s
Community Dev. Dir.
s
s
p
s
p
Finance Director
s
s
p
Tax Assessor
p
s
s
s
City Secretary
s
s
P
s
City Attorney
s
s
s
p
s
Parks/Recs Director
s
s
p
S
p
Emergency Mgt. Coord,
p
c
p
c
c
s
c
c
c
c
c
c
c
c
c
c
p
p - Indicates primary responsibility
s - Indicates support responsibility
c - Indicates coordination responsibility
A
Annex A:
Annex B:
Annex C:
Annex D:
Annex E:
Annex F:
Annex G:
Annex H:
Annex I:
Annex J:
Annex K:
Annex L:
Annex M:
Annex N:
Annex O:
Annex P : '
ATTACHMENT 5
Warning
Emergency Management Coordinator
Communications
Emergency Management Coordinator
Shelter
Parks and Recreation Director
Radiological Protection
Fire Chief
Evacuation
Emergency Management Coordinator
Fire Protection
Fire Chief
Law Enforcement
Police Chief
Health and EMS
Fire Chief/Health
Emergency Public Information
City Secretary
Damage Assessment
Tax Assessor
Public Works
Director of Public Works
Utilities
Director of Public Works
Resource Management
Finance Director
Emergency Operation Center
City Manager
Human Services
Parks and Recreation Director
Hazard Mitigation
Community Development
30
A
0
Annex Q:
Hazardous Material
Fire Chief
Annex S:
Transportation
Community Development
Annex T:
Training (Reserved)
Emergency Management Coordinator
Annex U:
Legal
City Attorney
U
31