R-1162-3-93RESOLUTION NO. 1162-3-93(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, APPROVING A COMMUNICATIONS PLAN FOR AND
BETWEEN THE CITY OF ALLEN AND THE ALLEN INDEPENDENT SCHOOL
DISTRICT.
WHEREAS, the Allen Independent School District and the City of Allen represent the two
government entities providing the most direct services to the citizen's of Allen; and,
WHEREAS, the City of Allen and the Allen Independent School District although not
coterminous serve essentially the same geographical area; and,
WHEREAS, growth within our mutual boundaries is expected to continue; and,
WHEREAS, effective communications between these two jurisdictions is essential to
ensure greater efficiency in providing programs and in the use of tax dollars.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS THAT: The attached styled "City of Allen/Allen Independent
School District Communication Plan" is hereby adopted. It is understood that all City
parties mentioned as participants in the Communications Plan will work diligently to
carry out the plan and in that way identify opportunities for cooperation.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, ON THIS THE 4TH DAY OF MARCH, 1993.
APPROVED
Q� M-4q��
Abe Farmer, MAYOR
ATTEST:
J y 'son, CITY SECRETARY
RESOLUTION NO. 1162-3-93(R)
December 1, 1992
January 12, 1993.
CITY OF ALLEN/AISD
COMMUNICATIONS PLAN
Purpose: To establish and maintain effective communications between the two
primary local governments servicing the Allen community.
Goal: To put into place a system, schedule and format of communication at
the elected and administrative levels of AISD and City of Allen to
serve each jurisdiction.
Methods: Types will include written, oral and electronic. Both scheduled and
unscheduled.
Scope: Both entities expect that communications will cover the following
types of information.
1. Information critical to the continued viability of each or both
organizations (e.g. recall and rollback elections and bond
elections) .
2. Information essential to the effective operation of each/both
organizations (e.g. contracts for services, planning
documents, private development proposals, etc.) .
3. Information to allow maximum "moments" of opportunity (e.g.
Federal/ State joint grant applications, coordination of Library
collections, neighborhood school/park developments).
4. Information to maximize understanding of the roles and
responsibilities of each (proposed budgets, state agency
issues, "current issues" of the community, etc.) .
Types: The following is intended to be a partial list.
1. Automatic sharing of documents such as agendas (regular and
called), Master Planning documents, approved budgets,
annual Audits and annual financial reports . These documents
will be provided by the "producing" agency to the receiving
agency without the need of solicitation.
2. In the production of Newsletters and Cable T.V. programming
these communications devices will be complimentary/ supporting
of the particular needs of the other entity.
3. Periodic "administrative reports" between the City Manager
and Superintendent summarizing major/ significant actions of
each respective governing body.
4. Verbal both by phone and person to person, it being the intent
that a "continuous dialogue" is appropriate to achieve the
goal.
RESOLUTION NO. 1162-3-93 (R)
Page 2
Communications Plan City of Allen/AISD
December 1, 1992
Participating and Responsible Parties:
1. Mayor and President of the Board of Trustees.
2. Council and the Board of Trustees.
3. Chief Administrative Officers: City Manager and Superintendent.
4. Financial Officers: Director of Finance and Business Manager.
5. Jointly Funded Program Managers: Tax Collector, Economic
Development Director and ASAP Coordinator.
6. Planning Directors: Director of Community Development, Parks and
Recreation Director and Property Manager.
7.- Other periodic participants:
a. Librarians
b. Personnel Directors
C. City Secretary - Elections Administrators
d. Community Education Director
e. Police Chief
f. Fire Chief
g. Director of Public Works
h. Curriculum Director
i. Information Officers
j. Media Specialists
k. Principals
Partial Communications Schedule and Format:
Participants Schedule Format
Mayor and President Quarterly Person to Person
Council & Board of Trustees Semi Annual Special Called Mtg.
Page 3
Communications Plan City of Allen/AISD
December 1, 1992
Committees of Governing Bodies Scheduled and
as needed
City Manager & Superintendent Periodic
Generally
Monthly
Staff member to Staff member As needed
RESOLUTION NO. 1162-3-93(R)
Posted/Non Posted Mtgs.
Informed wide range of
subjects
To address specific
topics