R-1289-9-94RESOLUTION NO. 1289-9-94 (R)
A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN
AND THE BOARD OF TRUSTEES OF THE ALLEN INDEPENDENT SCHOOL
DISTRICT, COLLIN COUNTY, TEXAS, DECLARING BY POLICY A WORKING
PARTNERSHIP BETWEEN THE CITY AND THE SCHOOL DISTRICT;
ESTABLISHING AN ACTION PLAN TO ESTABLISH CERTAIN GOALS FOR
THAT PARTNERSHIP; AND ESTABLISHING AN ANNUAL REVIEW AND
REVISION PROCESS FOR THE ACTION PLAN.
WHEREAS, the City of Allen and the Allen Independent School District (AISD) have for many years
cooperated to provide the Allen community with such services as parks and recreation programs, safe
transportation at school sites, books and other learning materials, and tax collection; and
WHEREAS, the City Council of the City and Board of Trustees of the AISD, hereinafter called "the
AISD Board," have adopted such joint activities because they believe cooperation provides higher quality
services at a lower cost to taxpayers; and
WHEREAS, the City Council and the AISD Board want to secure this relationship with a formal
declaration of policy that ensures continued communication and cooperation;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALLEN
AND THE BOARD OF TRUSTEES OF THE ALLEN INDEPENDENT SCHOOL DISTRICT,
COLLIN COUNTY, TEXAS, THAT:
SECTION 1: The City of Allen and the AISD consider themselves partners in public service; that the
two will actively support each other's missions by communicating and cooperating at all levels of their
organizations.
SECTION 2: The City Council and the AISD Board hereby adopt the Joint Action Plan, attached hereto
and made a part of this Resolution for all purposes.
SECTION 3: The City Council and the AISD Board shall evaluate annually the results of the action
items contained within the Plan, and amend the Plan or adopt a new Plan each year as necessary.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN AND
THE BOARD OF TRUSTEES OF THE ALLEN INDEPENDENT SCHOOL DISTRICT, COLLIN
COUNTY, TEXAS, ON THIS THE 22ND DAY OF SEPTEMBER-, 1994.
APPROVED:
oe Farmer, MAYOR
City of Allen
ATTEST:
dy Mo 'son, CMC, CITY SECRETARY
APPROVED:
h js_"�
G Andrew, PRESIDENT
Allen Independent School District
ATTEST:
M04 1, 1 X11 A I k I r MIA "Wh � R, , " AW.-h'i _�, , "a. mu
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Resolution No. 1289-9-94 (R) Page 2
RESOLUTION NO. 1289-9-94(R)
JOINT ACTION PLAN
ALLEN INDEPENDENT SCHOOL DISTRICT
CITY OF ALLEN
SEPTEMBER, 1994
I. Purpose. This Action Plan aims to:
A. secure the relationship between the City of Allen and the Allen Independent
School District (AISD) by formalizing present and new policies and programs, and
B. provide for the continuous improvement of services to the community that help
fulfill the missions of both organizations.
II. Goals and Programs. The following goals (shown in bold typeface) and programs (plain
typeface) represent the joint action agenda for the City/AISD partnership for 1994-95.
A. Locate and acquire a site for a new, joint secondary school/community park.
B. Provide safe access for school children to and from their schools, and safe,
healthy environments at school sites that promote learning.
1. Review traffic patterns around elementary schools, and devise and
implement a strategy to minimize traffic accidents.
2. Implement School Resource Officer program at both middle schools, and
evaluate in -school and parking lot security issues at the high school.
C. Develop school attendance districts that achieve the community's philosophical
objectives.
D. Communicate and cooperate in a timely manner on land planning issues.
1. Develop a strategy which routes information, in all cases, to the
Superintendent and the City Manager or their designees.
2. The City will provide to the AISD notification and supporting information
on all planned development, zoning and rezoning cases involving
residential property and preliminary plats of residential subdivisions.
3. The AISD will provide the City with appropriate planning documents for
facilities locations. In addition, the AISD will direct its land acquisition
agents to inform the City of properties being considered for acquisition.
RESOLUTION NO. 1289-9-94(R)
Page 2
AISD/City of Allen Joint Action Plan
September, 1994
E. Exchange information, develop new plans and consider new programs on
behalf of the citizens of Allen.
1. Update and implement the Communications Plan, last adopted by the
governing bodies January 12, 1993.
2. Conduct four joint meetings by September 30, 1994, and use the last of
those four meetings to review and revise this Action Plan for the following
year.
December 1, 1992
January 12, 1993.
CITY OF ALLEN/AISD
COMMUNICATIONS PLAN
Purpose: To establish and maintain effective communications between the two
primary local governments servicing the Allen community.
Goal: To put into place a system, schedule and format of communication at
the elected and administrative levels of AISD and City of Allen to
serve each jurisdiction.
Methods: Types will include written, oral and electronic. Both scheduled and
unscheduled.
Scope: Both entities expect that communications will cover the following
types of information.
1. Information critical to the continued viability of each or both
organizations (e.g. recall and rollback elections and bond
elections) .
2. Information essential to the effective operation of each/both
organizations (e.g. contracts for services, planning
documents, private development proposals, etc.) .
3. Information to allow maximum "moments" of opportunity (e.g.
Federal/ State joint grant applications, coordination of Library
collections, neighborhood school/park developments) .
4. Information to maximize understanding of the roles and
responsibilities of each (proposed budgets, state agency
issues, "current issues" of the community, etc.) .
Types: The following is intended to be a partial list.
1. Automatic sharing of documents such as agendas ( regular and
called), Master Planning documents, approved budgets,
annual Audits and annual financial reports. These documents
will be provided by the "producing" agency to the receiving
agency without the need of solicitation.
2. In the production of Newsletters and Cable T.V. proa mmi g
these communications devices will be complimentary/ supporting
of the particular needs of the other entity.
3. Periodic "administrative reports" between the City Manager
and Superintendent summarizing major/ significant actions of
each respective governing body.
4. Verbal both by phone and person to person, it being the intent
that a "continuous dialogue" is appropriate to achieve the
goal.
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Communications Plan City of Allen/AISD
December 1, 1992
Participating and Responsible Parties:
1.
Mayor and President of the Board of Trustees.
2.
Council and the Board of Trustees.
3.
Chief Administrative Officers: City Manager and Superintendent. '
4.
Financial Officers: Director of Finance and Business Manager.
5.
Jointly Funded Program Managers: Tax Collector, Economic
Development Director and ASAP Coordinator.
6.
Planning Directors: Director of Community Development, Parks and
Recreation Director and Property Manager.
7.
Other periodic participants:
a. Librarians
b. Personnel Directors
C. City Secretary - Elections Administrators
d. Community Education Director
e. Police Chief
f. Fire Chief
g. Director of Public Works
h. Curriculum Director
i. Information Officers
j. Media Specialists
k. Principals
Partial Communications
Schedule and Format:
Participants
Schedule Format
Mayor and President
Quarterly Person to Person
Council & Board of Trustees Semi Annual Special Called Mtg.
Page 3
Communications Plan City of Allen/AISD
December 1, 1992
Committees of Governing Bodies Scheduled and Posted/ Non Posted Mtgs .
as needed
City Manager & Superintendent Periodic Informed wide range of
Generally subjects
Monthly
Staff member to Staff member As needed To address specific
topics