Min - Community Development Corporation - 1996 - 08/14 - RegularMINUTES
ALLEN 4B SALES AND USE TAX BOARD
REGULAR CALLED MEETING
AUGUST 14, 1996 - 7 P.M.
BOARD MEMBERS PRESENT
Bob Morris
Claudia Kelley
Robin Sedlacek
Debbie Stout
Jason Collier
Carl Clemencich
Steve Terrell
BOARD MEMBERS ABSENT:
None
STAFF PRESENT:
Michael Stanger, Assistant City Manager
Rhoda L. Savage, Director of Parks and Recreation
GUESTS PRESENT:
None
I. CALL TO ORDER
Michael Stanger called the meeting to order at 7:13 p.m.
II. INTRODUCE MEMBERS AND STAFF
Michael Stanger, Assistant City Manager introduced himself and Rhoda Savage,
Director of Parks and Recreation as the co -staff support for this Board for the
foreseeable future. Michael also informed the Board that for the time being, the
board was being called the "Allen 4B Sales and Use Tax Board", but that the
Board would have the opportunity in the near future to rename the Board should
they desire to do so. For the time being, the staff support will be mainly to act as
a liaison between the Board and City Council, as well as coordinate business back
at City Hall.
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ALLEN 4B SALES AND USE TAX BOARD
AUGUST 14, 1996
Michael thanked each of the newly appointed Board members for their willingness
to serve. He expressed the City's excitement regarding this new undertaking. He
informed the Board that this new source of funding will offer many different
options for service to the residents of Allen and that this was a very exciting time
for the City.
Rhoda Savage expressed her pleasure at the half -cent sales tax adoption and
implementation plans, she also spoke briefly of other cities and some of the
projects they have been able to undertake due to the funding provided by the 4B
Sales Tax revenue. Rhoda invited each of the Board members to meet with her at
any time if she could help with communications, concerns or answer questions.
Michael Stanger invited each of the Board members to introduce themselves and
provide a brief background on themselves.
III. DISCUSSION MISSION OF THE COMMITTEE AND CERTAIN
OPERATING PROCEDURES
Michael Stanger referred the Board to their information notebooks under "4B
Information - Creation of a Section 4B Development Corporation" and "4B
Information - Directors of a Section 4B Development Corporation'. The statute
sets up a economic development corporation, very similar to the 4a Sales Tax
Corporation. This Board will be the Board of Directors for the Corporation.
Michael also referred the board the "General Powers and Duties of Section 4B
Development Corporations." These do change slightly for the different kinds of
corporations. This one lists nine duties and powers and the wording is very close
to the statute that has been provided. The Board, as the Directors of this
Corporation, will spend the proceeds of the Half -Cent Sales Tax pursuant to an
oversight by the City Council. The Corporation will adopt a budget, and the
Council will have an opportunity to review the projects as plans are developed, but
the power as to how the money will be spent lies with this Board.
Michael Stanger reviewed the list of nine General Powers and Duties of 4B
Development Corporations with the Board. He also reviewed the Texas Open
Meetings Act outlined in their notebooks regarding quorums, public access to
meetings, executive sessions, citizen input during regular meetings, and staff
volunteered to assist Board members needing to get together for discussion of
issues related to the Board. Rhoda indicated that staff would post the agendas 72
hours in advance of the meeting, as well as mail an agenda to the Board members.
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§ ALLEN 4B SALES AND USE TAX BOARD
AUGUST 14, 1996
Roberts Rules of Order will be used as guidelines to conduct all meetings. Those
parliamentary procedures were also provided to the Board. Michael indicated that
the formality of the meetings might depend upon the public attendance and that
time might prove to be the best teacher on this issue. Michael indicated that the
Agenda would be set by staff, and reviewed by the Chairman, but indicated
flexibility with the Board in setting these items.
Michael also mentioned that the Board was subject to the Open Records Act, and
that the public upon request, may review the tapes of the meetings, minutes, and
any materials regarding these proceedings.
IV. APPOINT TEMPORARY OFFICERS
Rhoda Savage invited the Board to nominate a temporary Chairperson and
Secretary. She indicated these positions would be setting the meetings and signing
the minutes. These positions would be formally elected along with other offices
after the Articles of Incorporation are in place. Volunteers were requested to fill
the Chairperson, and Steve Terrell volunteered. Debbie Stout volunteered to act
as the Secretary for the Board.
V. OVERVIEW OF THE 4B SALES TAX STATUE AND ORDINANCE
Michael Stanger directed the Board's attention to the statute and ordinance and
briefly reviewed the same with the Board, pointing out clearly defined areas and
guidelines, along with "fuzzy" areas that will need to be defined by the
Board/Corporation. Michael indicated that the half -cent sales tax would be in
effect as of October 1, 1996, and the City will see their first check in December
and monthly thereafter from those revenues collected.
Rhoda Savage indicated one of the fust major items needing to be accomplished
will be the development of the Articles and By -Laws. These items need to be
written as soon as possible and approved by this Board and the City Council and
then forwarded to the Secretary of State for their certification. By certification,
they are saying the Board has met the requirements of the Act. These will be rules
and standard operating procedures, and also defines the different officers, powers
and duties of the Board. Rhoda offered to have available Articles of Incorporation
from North Richland Hills as well as Frisco and Coppell. She suggested that at the
next meeting of this Board these articles would be available, or possibly have staff
pull from these different documents data they felt was pertinent and present these
in a draft format for the Board's review
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ALLEN 4B SALES AND USE TAX BOARD
AUGUST 14, 1996
Members determined that the Articles and By -Laws from North Richland Hills and
the 4A Economic Development Board would be mailed to the Board members
immediately, and allow them time to review them. Rhoda suggested that after the
Board came up with a draft of the Articles and By -Laws, they should be submitted
for review to an attorney prior to submission to the Attorney General. Following
a brief discussion, it was determined that at the next Regular Called Meeting of the
Board, an attorney would be selected by the Board.
VI. SET DATE FOR NEXT MEETING
It was determined that at the next meeting, the naming of the Board would be an
agenda item, along with the selection of an attorney and consideration of the draft
of the Articles of Incorporation. The next meeting was set for Wednesday,
September 4, 1996, at 7 p.m., in the Bethany Lakes Park Lakeside Clubhouse.
VII. ADJOURN
There being no further business, the meeting was adjourned at 8:35 p.m.
These minutes read and approved this 4th day of September, 1996.
Steve Terrell, Chairman
/7 7
De bie Stout, Secretary