Min - Community Development Corporation - 2012 - 04/16 - RegularBoard of Directors:
George Chrisman, President
Richard Kessler, Vice -President
Cheryl Lawson, Secretary
Ross Obermeyer
Lonnie Simmons
Rebecca Tudor (A)
Chris Schulmeister
City Starr:
Peter H. Vargas, City Manager
Kevin Hammeke, Chief Finance Officer, Finance Department
Tim Deader, Director, Parks and Recreation Department
Brian Bristow, Assistant Director, Parks and Recreation Department
W Donna Ludwig, Senior Administrative Assistant, City Manager's Office
1) Call to Order and Announce a Quorum is Present
With a quorum of the Community Development Corporation Board present, President
Chrisman called the Meeting to order at 7:00 p.m. on Monday, April 16, 2012, in the Council
Conference Room.
2) Approve Minutes of the February 20, 2012, Meeting
Motion: Upon a motion by Board Member Lawson and a second by Board Member
Kessler, the Board voted six (6) for and none (0) opposed to approve the minutes from the
March 19, 2012, meeting. The motion carried.
3) Receive Staff Requests for Project Funding
The following we funds requested from the Parks and Recreation Department:
$90,000 for the 2013 Allen USA Celebration. This funding helps to ensure that the City of
Allen can continue to provide a free event to its residents.
$50,000 to place `Share the Road" bicycle signs throughout the City creating an
�1 overall awareness for bicyclists. This is a continuous three year project into its second
® year for an overall expenditure of $150,000.
ALLEN COMMUNITY DEVELOPMENT CORPORATION
BOARD MEETING
MINUTES
APRIL 16, 2012
Board of Directors:
George Chrisman, President
Richard Kessler, Vice -President
Cheryl Lawson, Secretary
Ross Obermeyer
Lonnie Simmons
Rebecca Tudor (A)
Chris Schulmeister
City Starr:
Peter H. Vargas, City Manager
Kevin Hammeke, Chief Finance Officer, Finance Department
Tim Deader, Director, Parks and Recreation Department
Brian Bristow, Assistant Director, Parks and Recreation Department
W Donna Ludwig, Senior Administrative Assistant, City Manager's Office
1) Call to Order and Announce a Quorum is Present
With a quorum of the Community Development Corporation Board present, President
Chrisman called the Meeting to order at 7:00 p.m. on Monday, April 16, 2012, in the Council
Conference Room.
2) Approve Minutes of the February 20, 2012, Meeting
Motion: Upon a motion by Board Member Lawson and a second by Board Member
Kessler, the Board voted six (6) for and none (0) opposed to approve the minutes from the
March 19, 2012, meeting. The motion carried.
3) Receive Staff Requests for Project Funding
The following we funds requested from the Parks and Recreation Department:
$90,000 for the 2013 Allen USA Celebration. This funding helps to ensure that the City of
Allen can continue to provide a free event to its residents.
$50,000 to place `Share the Road" bicycle signs throughout the City creating an
�1 overall awareness for bicyclists. This is a continuous three year project into its second
® year for an overall expenditure of $150,000.
Community Development Corporation Page 2
Board Meeting
April 16, 2012
1 $85,710 for Allen Station Park baseball and softball spectator area upgrade.
$300,000 for ongoing trail development and enhancement. This project will continue to
allow staff the flexibility in connecting segments of trails.
$200,000 for Joe Farmer Recreation Center redevelopment design.
$200,000 for Ford Pool redevelopment design.
$10,000 for the purchase of four 42" advertising monitors to be installed in City facilities
and/or partnering businesses to promote City of Allen events, programs, and facilities.
$850,000 for the purchase of a 14' x 48' double -sided digital billboard and "Welcome to
Allen" signage to promote City of Allen events, messages, etc.
$250,000 for the continuation of Phase I camera system expansion to other sites including
Celebration Park.
$302,500 for the purchase of a driving range lighting package during the redevelopment of the
golf course which will add additional opportunities for revenue.
1 $17,820 to upgrade the lighting system at Ford Park with a remote control link unit allowing
the athletic field lights to be remotely controlled based on practice and game schedules.
$93,720 for the purchase of ten new bleachers to be replaced at Ford softball, football,
lacrosse, and Jupiter football athletic fields to bring patron seating into compliance with
current industry safety standards.
$14,500 for the purchase of a two ton turf fertilizer spreader to speed up applications on
athletic fields, parks, medians, and other facilities.
$8,052.60 for the purchase of a self-propelled handlebar stump grinder.
$5,995 to purchase a 12' dump trailer to replace the current dump trailer that is rusting out and
can no longer carry gravel, and other items.
$30,800 for the purchase of a Combinator to level wom areas, remove high areas, and remove
the upper layer of turf down to the soil for reseeding and sodding greatly reducing staff time.
$37,800 for the replacement of 400 athletic field bulbs at Allen Station baseball and softball
for lighting evening games and tournaments.
$7,434 to purchase a small equipment/vehicle maintenance lift to improve equipment
maintenance efficiency as well as reducing the overall downtime of the equipment.
$21,600 to purchase athletic field foul poles for Allen Station Park baseball and softball fields
enhancing the visibility of foul balls and further improving tournament play
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Community Development Corporation
Board Meeting
April 16, 2012
Page 3
$3,700,000 to renovate the current nine natural baseball and softball turf fields to artificial turf
at Allen Station Park in order to accommodate the increasing demand for baseball and softball
fields for practices, games, and tournaments which will increase playability, practically
eliminate ramouts, and reduce labor, water, and material costs, as well as reducing irrigation
water costs significantly.
4) Other Business
a) Sales Tax Analysis
b) Balance Sheet
c) Discussion of Completed Approved Project Status Report
d) Discussion of Active Project Status Report
e) Discussion of Project Status Report
• Update by Brian Bristow, Assistant Director of Parks and Recreation
o Dayspring Nature Preserve
o Chase Oaks Golf Course
f) Items of Interest [Board announcements regarding local civic and charitable events, meetings,
fundraisers, and awards ]
• Community Calendar
• Next Meeting — May 21, 2012, at 6:00 p.m. — Tour of Projects at Chase Oaks Golf
Course
5) Adjourn
Motion: Upon a motion by Board Member Simmons and a second by Board Member
Lawson, the Board voted six (6) for and none (0) opposed to adjourn the meeting
at 8:38 p.m. The motion carried.
These minutes approved on the 21 st day of May, 2012.
4G,, Chrisman, PRESIDENT
Cheryl —on, SECRETARY