Min - Community Development Corporation - 1996 - 10/21 - RegularMINUTES
ALLEN 4B SALES AND USE TAX BOARD
REGULAR CALLED MEETING
October 21, 1996 - 7:00 P.M.
BOARD MEMBERS PRESENT:
Steve Terrell, Chairman
Debbie Stout, Secretary
Bob Moms
Robin Sedlacek
Jason Collier
Carl Clemencich
Claudia Kelley
BOARD MEMBERS ABSENT:
None
STAFF PRESENT:
Rhoda Savage, Director of Parks and Recreation
Michael Stanger, Assistant City Manager
GUESTS PRESENT:
None
I. CALL TO ORDER
Debbie Stout called the meeting to order at 7.10 p.m.
II. APPROVAL OF MINUTES FROM SEPTEMBER 16,19% REGULAR
CALLED MEETING
MOTION: Debbie Stout moved and Jason Collier seconded. All approved.
III, CONSIDER FINAL APPROVAL OF ARTICLES OF INCORPORATION
Mr. Stanger passed out a red -line version updating the Articles according to
discussion of the Board at the last regular meeting. Mr Stanger had consulted
Mr John Rapier about the Board's wishes before making changes, which he
explained to the Board in detail. The Board was agreeable with all the final
■ changes except the number of City Council representatives allowed to be placed
Lon the 4B Board. Mr. Stanger reported that the statute permits up to three City
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ALLEN CDC BOARD
OCTOBER 21, 1996
Council members allowed on the 4B Board. Board members were concerned
that the Allen citizens voted on this sales tax with the idea this Board was to be
made up of citizens and not an extension of the City Council. Mr. Stanger told
members that Mr. Rapier suggested that the Articles of Incorporation be written
in such a way that the City Council can be flexible up to what is permitted by
the statute. Ms. Savage indicated that she and the Board were satisfied with the
previous wording for the purpose of it being the fust year. Mr. Stanger said
the present make-up of the Board was established by the City Council, but not
intending that it necessarily stay that way forever. Mr. Terrell indicated he felt
the City Council would not have a problem with this request.
MOTION: The Articles of Incorporation were approved with one change to
the red -line version 112. The number of City Council members
allowed as a Board Member will remain as "one" and the other
six members will be citizens at -large. Claudia Kelley moved and
Robin Sedlacek seconded. All members were in favor and the
motion passed.
IV. CONSIDER DRAFT OF BY-LAWS
Mr. Stanger handed out a draft which is similar to the by-laws used in the other
boards and commissions, and gave a detailed review of the draft. Members
present had no specific changes but will review the draft and bring any
suggestions to the next meeting.
V. CIP UPDATE
The CIP manual was routed for members to review Rhoda Savage passed out a
large packet which consisted of capital improvement information and gave a
brief overview of the material. A thirty minute videotape regarding
departmental capital improvement projects was watched at this time.
VI. INTRODUCE CITY PROJECT "WISH LIST"
Rhoda Savage passed out a City project wish list which was reviewed by
members. Members asked some general questions about the capital
improvement projects and stated they would like to visit with each department
head involved.
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ALLEN CDC BOARD
OCTOBER 21, 1996
VII. DISCUSS STRATEGY REGARDING BOARD PROJECTS
IDENTIFICATION, PUBLIC INPUT PROCESS AND MANNER OF
Staff agreed to arrange for department heads to meet with the Board in order to
discuss their wish list and answer questions. Members indicated they want a
process for selecting projects to include (1) review of the City's Comprehensive
Plan, (2) a method to develop their own vision for the future of public facilities
and the CDC, (3) community input, including some kind of survey, and (4) a
discussion of financing alternatives with the City's bond counsel. A calendar
schedule was set up as follows:
November -
Receive City staff input.
November 18
-"workshop" to include
1.
Comprehensive Plan review
2.
Visioning by Board.
3.
Discuss methodology for collecting citizen input, including
possible use of:
a. Municipal Newsletter
b. Networking with citizens
C. Piggy backing on Comp Plan Survey
d. Other survey options
4.
Establish a deadline for creating the initial project list.
January -
Meet with Finance Director and explore opportunities for
funding projects.
VIII. DISCUSS REVENUE PROJECTION AND FINANCING OF BONDS
Ms. Savage distributed copies of a memo from Charlotte Smith, Director of
Finance, reflecting revenue projections for this upcoming year.
IX. ITEMS OF INTEREST
None
X. ADJOURN
With no further business to be discussed, the meeting adjourned at 9:35 p.m.
These nmmes read and approved the 18th day of November, 19 i
,11 ./��
�teW Terrell, Chairperson Debbie Stout, Secretary