Min - City Council - 1977 - 03/17 - RegularC
L
REGULAR SESSION
March 17, 1977
City Council, City of Allen
Present: Mayor Frank Dugger
Councilpersons: B.C. Brooks, Jr. Eileen Tollett, Charles
Chandler and Mickey Pierson
Absent: Bob Lowman
Motion Pierson Second Tollett to adopt minutes as read. Motion carried
4 For 0 Against.
Walter Hicks, City Engineer, presented the bid tabulations for the
Street Project #1091, a letter of recommendations, as well as a budget
for the project. The following bids were received:
Shellenberger, Inc. $387,611.70
L.H. Lacy Co 373,486.20
Texas Bdtullthic Co. 338,545.68
Uvalde Const. Co. 320,265.80
Mr. Hicks projected budget being $370,000, which will include the
engineering fee,the inspections and contingency. He also reported
an over run on the drainage project. The original bid was for
#193,125.40, with added expenses of $13,280 to replace a water line,
and 2,000 to extend the storm sewer to alley A, making a total of
approximately $210,000, plus the engineering fee, inspections and
tests, making a proposed total cost of 226,000, which is $96,000
over the $500,000 bonds that we sold in 1976 for these projects.
It was agreed tka t no decision would be made on letting the bid
until a study of our finances could be made. Walter Hicks was
asked to be present at the next meeting and that a decision would
be made at that time. Motion Pierson, Second Tollett to reset
the date to award the bid to April 7. Motion carried 4 For 0 Against.
Bob Acker, Fire Marshall reported a key rate schedule for this year
had been received, which was a 35¢ rate, under 3¢ from last years'
rate, however, we are still being penalized on our building codes
and enforcements and also for lack of dual electric power at the
Pump station. In order to clarify the reasons for these penalities,
be presented a copy of the letter to the state insurance board,
giving the qualifications of our inspector, hoping to get a reduced
rate.
Tom Wise, of Fox & Jacobs, appeared to request permission to begin
work on the homes in Wdndrddge II, although the paving has just begun.
However, he pointedout that the paving, willonly take 12 working days
to complete and that they would assume complete resnonsibildty. Mayor
Dugeer advised Mr. Wise to send us a letter stating that no one would
be permitted to mcne in until the streets are approved. Mr. Wise
stated that they would send a letter affirming that no houses would be
released for occupancy until Windridge II has the final acceptance by
the City of Allen on the paving and utdlit„ improvements. Motion
Pierson Second Chandler to grant his request. Brooks, Chandler and
Pierson voted For and Mrs. Tollett voting no. Motion carried.
Lawrence Spree, 402 Allenwood, came before the Council concerning his
gas billing with Lone Star Gas, as he had receivedseveral no bills
after he moved in and then received one for $173, for4months, which
Allen City Council
Regular Session
March 17, 1977 Page 2
was estimated by the averaging of his neighbors bills. Mrs. Sores felt
that this was unjustified; however, the Council didn't feel that there
was anything that they could do, other than make some suggestions, as
the Council had gone all the way to Austin trying to fight the Gas Co.
There were two variance requests; a side yard at 718 Bush and a front
variance at 200 Yob Hill. Motion Pierson Second Brooks 4 For 0 Against.
A study of water deposits for the surrounding towns was presented, along
with the request to increase our rate, as we have had a net loss of
approximately $400 the last 3 months. Two steps have been taken to try
to remedy the losses from move outs; one was to join the Credit Bureau
Services and the other is to have a questionaire card printed to be
filled out at the time of a deposit, which will hopefully make it
easier to trace the oersons and collect the amount owing, if they
move out without notice. Motion Pierson Second Chandler to set our
water deposit at$25.00. Motion carried 4 For 0 Against. Z,� e2//
Along with this ordinance to be drawn no setting the water deposit,
and the problem of people moving out without paying their final bills,
Mickey Pierson made a motion that no service be restored to any property,
whether business or residence until the bill is cleared. This motion was
seconded by Brooks and carried 4 For 0 Against.
In regards to the Budget Review, Felix Smith the City Auditor requested
that an Executive Session be held April 7, at 6:30 P.M.
Chief Hancock presented a copy of Highland Park's ordinance for the
On Street Parking problem. After much discussion again it was agreed
that they would come to some conclusion at the next meeting.
There was discussion on the report that there was inadequacies in the
pours in Windridge II street paving. Council advised Jimmy to inspect
or hire someone else to do it if necessary.
Due to some complaints received by the Council regarding the ASA's
policies, they are to be invited to the April 7 meeting.
Motion Pierson Second Brooks to send certified letters to all property
owners who have lots that need to be cleared or cleaned up, advising
them to do so within 10 days. Motion carried 4 For 0 Against.
All Department Heads are to be notified to turn in their budget requests
for next year's budget by May 1.
Motion Tollett Second Chandler to bills as presented. 4 For 0 Against.
The Secretary"dvised to take bids on used Burrougb posting machine
and the Master Addressor Machine.
Motion Chandler Second Pierson to adjourn. 4 For 0 Against.
These minutes read end approved on this the _2 day of [ays.�c, 1977.