Min - Parks and Recreation Board - 2016 - 05/09 - Regular' PARKS AND RECREATION BOARD
BOARD MEETING
MINUTES
MAY 9, 2016
Parks and Recreation Board
Present:
Tricia Losavio, Chair (lata)
Paul Davidson
Brittani Hayes
John Holley
Larry Holley
Rodrigo Vizcaino
Absent:
Tom Cowart
Baine Brooks, Council Liaison
City Staff
Tim Dentler, Director, Parks and Recreation Department
' Brian Bristow, Assistant Director, Parks and Recreation Department
Came Cessna, Assistant Director, Parks and Recreation Department
Matt Cobb, Senior Marketing Coordinator, Park and Recreation Department
Travis Conniff, Center Supervisor, Allen Senior Recreation Center
Ann Marie Heiser, Recreation Services Manager, Parks and Recreation Department
Matt McComb, Landscape Architect, Parks and Recreation
Jennifer Robinson, Support Specialist, Parks and Recreation Department
Call to Order and Announce a Quorum is Present
With a quorum of the Parks and Recreation Board present, Vice -Chair John Holley
called the meeting to order at 7:04 p.m. on Monday, May 9, 2016 in the Parks and
Recreation Conference Room of the Municipal Court and Parks and Recreation
Administration Building at 301 Century Parkway, Allen, Texas.
1) Volunteer Recognition
Volunteers Darlene Zumo and Lisa Chew were recognized for their outstanding
volunteer work.
2) Approve Minutes of the Monday, March 14, 2016 Called Meeting
Motion: Upon a motion by Member Davidson and a second by Member Vizcaino
' the Parks and Recreation Board voted six (6) for and none (0) opposed to
approve the minutes from the March 14, 2016 Called Meeting. The motion
carried.
Parks and Recreation Board Minutes
May 9, 2016
Page 2
' 3) Appoint Two Senior Advisory Selection Committee Representatives
Chair Losavio appointed Member Davidson and also volunteered to serve on the
Senior Advisory Selection Committee.
4) Approve Daily Admissions and Facility Guest Pass Standard Operating
Procedures
Ann Marie Heiser, Recreation Services Manager reviewed the current Standard
Operating Procedures for admission to the Don Rodenbaugh Natatorium. She then
presented the recommendations for the new policy which would help to ensure that
passes are used for intended purposes. Passes would be non-transferrable and could
only be used by family members living at the same residence. After a short discussion
regarding the transition period the following motion was presented.
Motion: Upon a motion by Chair Losavio and a second by Member Vizcaino the
Parks and Recreation Board voted six (6) for and none (0) opposed to adopt
the new policy into the Standard Operating Procedures with the effective
date of September 1, 2016, as presented. The motion carried.
5) Approve Updated C.A.R.E. Program Standard Operating Procedures
Recreation Services Manager, Ann Marie Heiser, reviewed some of the challenges
with the current program and then shared the proposed updates. The proposed updates
included an increase in funding levels, per participant rather than per family limits, and
the addition of the Allen Senior Recreation Lunch program as a qualified expense.
Motion: Upon a motion by Chair Losavio and a second by Member John Holley
the Parks and Recreation Board voted six (6) for and none (0) opposed to
adopt the updated C.A.R.E. Standard Operating Procedures as presented.
The motion carried.
6) Recommend Prioritization of Projects to be Funded by the Allen Community
Development Corporation
Director, Tim Deader, reviews with the board the Parks and Recreation projects
proposed to be funded by the Allen Community Development Corporation. Board
members were then asked to rank the projects by priority. Responses will be compiled
and forwarded to the Allen Community Development Corporation for consideration.
7) Review and Discuss Ford Pool Fees Recommendations
Assistant Director, Came Cessna and Recreation Services Manager, Ann Marie Heiser
have been working with Members Davidson and Cowart to review amenities and
features of the renovated pool and develop a recommended fee structure. Taken into
account were increased play equipment, resident versus non-resident rates, swim
' punch cards and the new pavilions that will be available. A formal recommendation
will be brought to the Board for approval at a future meeting.
Parks and Recreation Board Minutes
May 9, 2016
Page 3
' 8) Parks and Recreation Ordinance Update
Assistant Director, Brian Bristow, recommended that an Ad Hoc Committee be
established to review ordinances.
9) Windridge Park Plan Update
Matt McComb, Landscape Architect reviews the input provided by residents at the
Pop -Up Park last fall and also by the Parks Board on the previously presented
concepts. He then shared with the board two final concept drawings and the Board
unanimously favored Concept B.
10) Board Evaluation Discussion
Chair Losavio will compile the comments and return evaluation to the City Secretary's
Office.
11) Items of Interest
a. Items for Future Agendas
b. Next meeting Monday, August 8, 2016
12) Adjourn
Tricia Losavio, Chair, Parks and Recreation Board
' Motion: Upon a motion by Board Member Lary Holley and a second by Board
Member Davidson, the Board voted six (6) for and none (0) opposed to
adjourn the meeting at 9:36 p.m. The motion carried.
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