O-2948-9-10ORDINANCE NO. 2948-9-10
' AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, APPROVING AND ADOPTING A BUDGET FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 2010, AND ENDING SEPTEMBER 30, 2011;
PROVIDING THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE
IN ACCORDANCE WITH SAID BUDGET; APPROPRIATING AND SETTING
ASIDE THE NECESSARY FUNDS OUT OF THE GENERAL AND OTHER
REVENUES FOR SAID FISCAL YEAR FOR THE MAINTENANCE AND
OPERATION OF THE VARIOUS DEPARTMENTS AND FOR VARIOUS
ACTIVITIES AND IMPROVEMENTS OF THE CITY; APPROPRIATING THE
VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR
RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE;
PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council
a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a
complete financial plan for 2010-2011; and,
WHEREAS, the City Council has received the City Manager's proposed budget and a copy of the proposed
budget and all supporting schedules have been filed with the City Secretary of the City of Allen, Collin
' County, Texas; and,
WHEREAS, the City Council has conducted the necessary public hearings as required by law.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, THAT:
SECTION 1. The proposed budget of the revenue and expenditures necessary for conducting the affairs of the
City of Allen, Collin County, Texas, said budget being in the amount of $157,339,417 providing a complete
financial plan for the ensuing fiscal year beginning October 1, 2010, and ending September 30, 2011, as
submitted to the City Council by the City Manager, be, and the same is hereby, in all things adopted and approved
as the budget of the City of Allen, Collin County, Texas, for the fiscal year beginning October 1, 2010, and
ending September 30, 2011.
SECTION 2. The sum of $157,339,417 is hereby appropriated for the payment of the expenditures established
in the approved budget for the fiscal year beginning October 1, 2010, and ending September 30, 2011, a copy
of which has been filed with the City Secretary, and is made a part hereof for all purposes.
SECTION 3. The expenditures during the fiscal year beginning October 1, 2010, and ending September 30,
2011, shall be made in accordance with the budget approved by this ordinance unless otherwise authorized by
a duly enacted ordinance of the City of Allen, Texas.
SECTION 4. All budget amendments and transfers of appropriations budgeted from one account or activity
to another within any individual activity for the fiscal year 2009-2010 are hereby ratified, and the budget
Ordinance for fiscal year 2009-2010, heretofore enacted by the City Council, be and the same is hereby,
amended to the extent of such transfers and amendments for all purposes.
SECTION & Specific authority is given to the City Manager to make the following adjustments
1. Transfer of appropriations budgeted from one account classification to another account classification
' within the same department.
2. Transfer of appropriations from designated appropriation from one department or activity to another
department or activity within the same fund.
3. Transfers from the General Fund and all other Funds of unexpended appropriations in the amount not
to exceed $1,700,000 for the fiscal year 2009-2010 are hereby ratified.
SECTION 6. The City Council hereby approves the Capital Improvement Program for 2011-2015, as a plan
describing and scheduling capital improvement projects for the City of Allen, and authorizes the City Manager to
use the funding sources reflected in the plan.
SECTION 7. All notices and public hearings required by law have been duly completed. The City Secretary is
directed to provide a certified copy of the budget to the County Clerk of Collin County for recording after final
passage hereof.
SECTION 8. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this
ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the
remaining portions of said ordinance, as amended hereby, which shall remain in full force and effect.
SECTION 9. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of
this ordinance be, and the same are hereby, repealed; provided, however, that all other provisions of said
ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 10. This Ordinance shall take effect immediately from and after its passage as the law and charter in
such cases provide.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ON THIS THE 14ru DAY OF SEPTEMBER, 2010.
APPROVED:
ft
S[epbe 11.5 OR
APPROVED AS TO FORM: ATTEST:
Pekr G. Smit , cr ATTORNEY She ey B. George, Chk SECRETARY
1
Ordinance No. 2948-9-10, Page 2
L
CITY OF ALLEN
CITY OF ALLM
MUNICIPAL SERVICECF
900 S.GREENVILLF RV
iy
Allen, Texas
•
Service Center
This service center is a part of the 2007-2013
Capital Improvement Program and will support
street, drainage, traffic, water, sewer, parks
and recreation operations, solid waste and
recycling services, engineering inspection, fleet
maintenance and storage. This facility has
been designed to accommodate material
warehousing, centralized fleet maintenance
(including vehicle washing and fueling) and —
administrative functions. A public safety E;Ll�P _moi
training facility, consisting of classroom space
and a driving track, has also been included in
this project. Construction was completed in
September of 2010.
Find out more about Allen, Texas at www.cityofallen.orQ and www.allentx.com. A
I
CITY OF ALLEN, TEXAS
ANNUAL BUDGET
FISCAL YEAR 2010 - 2011
CITY OF ALLEN
Approved by the City Council
September 14, 2010
Councilmembers
Mayor Stephen Terrell
Mayor Pro Tem Debbie Stout
Councilmember, Place No. 2 Ross Obermeyer
Councilmember, Place No. 3 Joey Herald
Councilmember, Place No. 4 Robin L. Sedlacek
Councilmember, Place No. 5 Gary L. Caplinger
Councilmember, Place No. 6 Jeff McGregor
Management Staff
City Manager Peter H. Vargas
Finance Director Kevin Hammeke
Assistant Finance Director Joanne Stoehr
Budget Manager Trish Featherston
C I T Y OF A L L E N
Our 9ffii sion
To achieve excellence in managing development of the
community and in providing city services so that conditions of living and
public confidence are continually enhanced
Our Pledge
to fulfill our mission in a way that:
RESPECTS AND VALUES CITIZENS AND EMPLOYEES § NURTURES
COMMUNITY INVOLVEMENT § DEMONSTRATES THE HIGHEST ETHICAL
STANDARDS § IMPROVES EFFECTIVE COMMUNICATIONS § MODELS
SAFETY § EXEMPLIFIES PROFESSIONALISM § PROMOTES TEAMWORK §
DEMONSTRATES STEWARDSHIP§ REWARDS MERITORIOUS PERFORMANCE
§ MAXIMIZES THE USE OF TECHNOLOGY § ENCOURAGES FLEXIBILITY,
INNOVATION AND CREATIVITY § UTILIZES EFFECTIVE PLANNING §
PROVIDES OPPORTUNITIES FOR PERSONAL AND PROFESSIONAL GROWTH
FOR ALL PERSONNEL § AND ASSIGNS APPROPRIATE RESPONSIBILITY AND
ACCOUNTABILITY.
CITY OF ALLEN
I
I
1
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Allen
Texas
For the Fiscal Year Beginning
October 1, 2009
President Executive Director
TABLE OF CONTENTS
Letter from City Manager ............................................................................................... I
GENERAL FUND DEPARTMENTS
MienEvent Center .................. ................................................................................... 53
Building and Code Compliance .................................................................................. 57
FundStructure— ............................................................................................................
9
Budget Process — Basis, Process, and Amendments .................................................
13
BudgetCalendar ..........................................................................................................
15
Budget Process — Strategic Plan and Capital Budget .................................................
16
StrategicPlan . .............................................................................................................
17
Financial Policies and Practices .................... .............................................................
25
EconomicOutlook .......................................................................................................
30
RevenueSummary ......................................................................................................
31
Combined Budget Summaries ....................................................................................
36
OrganizationalChart ....................................................................................................
41
StaffingSummary ........................................................................................................
42
GENERAL FUND DEPARTMENTS
MienEvent Center .................. ................................................................................... 53
Building and Code Compliance .................................................................................. 57
GENERALFUND
61
OVERVIEW
65
Revenue and Expenditure Summary ........................................................................
43
Revenue and Expenditures by Function Charts .........................................................
45
Revenues......... .........................................................................................................
46
TaxStructure ..............................................................................................................
48
BudgetAssumptions ...................................................................................................
49
Expendituresby Function ...........................................................................................
50
Expenditures by Classification ...................................................................................
51
GENERAL FUND DEPARTMENTS
MienEvent Center .................. ................................................................................... 53
Building and Code Compliance .................................................................................. 57
CityAdministration ......................................................................................................
61
CitySecretary .............................................................................................................
65
Community Services ...................................................................................................
67
Engineering.............................. .................................................................................
79
Finance.......................................................................................................................
83
Fire.............................................................................................................................
87
HumanResources ............................................... ....... ..............................................
91
Information Technology ..............................................................................................
95
InternalServices .........................................................................................................
99
Library.......................................................................................................................
103
MunicipalCourt ................................................... .....................................................
107
Parksand Recreation ...............................................................................................
Ill
Planningand Development .....................................................................................
121
Police........................................................................................................................
125
Public and Media Relations Office ...........................................................................
131
TheVillage at Mien ...................................................................................................
135
TABLE OF CONTENTS continued...
DEBT SERVICE FUND
Debt Policy and Fund Balance Summary .................................................................139
Debt Service Requirements....................................................................................140
TAX INCREMENT FINANCING FUND
Revenue and Expenditure Summary .......................................................................145
DrainageFund..........................................................................................................167
Tax Increment Finandnc..........................................................................................146
'
WATER AND SEWER FUND
Revenue and Expense Summary .............................................................................149
Revenue and Expenses by Function Charts............................................................150
DrainageFund..........................................................................................................167
RevenueDetail.........................................................................................................151
'
Expenses by Classification .......................................................................................152
Waterand Sewer.....................................................................................................153
AssetForfeiture........................................................................................................179
Utility Collections......................................................................................................158
'
OTHER FUNDS
SolidWaste Fund.....................................................................................................161
Major Projects - Highlights.......................................................................................218
DrainageFund..........................................................................................................167
Relationship between Operating and Capital Budgets ............................................220
'
GolfCourse..............................................................................................................173
Debt..........................................................................................................................
AssetForfeiture........................................................................................................179
'
Hotel Occupancy Tax Fund.....................................................................................183
Grants and Special Revenue...................................................................................189
ReplacementFund...................................................................................................195
RiskManagement Fund...........................................................................................199
Economic Development Corporation........................................................................205
Community Development Corporation.....................................................................211
CAPITAL PROJECTS
LocatorMap..............................................................................................................217
Major Projects - Highlights.......................................................................................218
Relationship between Operating and Capital Budgets ............................................220
'
Capital Projects Funding Summary ..........................................................................222
Debt..........................................................................................................................
225
APPENDIX
Budget and Tax Ordinances.....................................................................................229
Debt Management and Fund Balance Reserve Policy............................................234
Demographics..........................................................................................................239
'
Departmental Performance Measures.....................................................................247
Glossary
' CITY OF ALLEN
October 1, 2010
Mayor Steve Terrell
Members of the City Council
City of Allen
Allen, Texas
Mayor Steve Terrell and Members of the City Council:
I son pleased to present the 2010-2011 City of Allen Annual Budget for Municipal Services. This
budget represents the expected revenues and planned expenditures for the City's fiscal year from
October 1, 2010, to September 30, 2011. It has been prepared in conformance with the
requirements of Article IV of the City Charter, City financial policies, and State law. The public
hearings on the proposed 2010-2011 budget and tax rate were held on August 10, 2010, and
August 24, 2010. The budget and tax rate were adopted on September 14, 2010.
The recommended budget for fiscal year 2011 is a conservative budget that "holds the line" for
existing City services and allows for the City to assume management of the Allen Event Center.
' This budget maintains the City's fiscal strength and enables City Staff to focus on providing high
quality City services. By focusing on the services we currently offer and the staff we currently
employ, the City will be able to continue to effectively implement the City Council's strategic
vision for Allen during a time when cities across the state are freezing or reducing programs and
services. This budget is designed to meet the existing and emerging needs of our vibrant and
growing community.
The 2011 fiscal year total combined budget revenue plus beginning fund balance equals
$197,067,057 and total budgetary expenditures are estimated at $157,339,417. Balancing the
needs of the community with available financial resources presents an annual challenge in the
development of the budget. The 2010-2011 budget reflects the efforts of the Governing Body
and City staff to address the need to provide services and facilities to our citizens while
maintaining a strong financial position during a period of economic uncertainty. This budget
represents the overall plan for accomplishing our goals and objectives for the 2011 fiscal year.
Strategic Planning
On January 30, 2010, the City Council articulated eight goals for the City of Allen. The goals set
by the Council become the City's Strategic Plan, a working document that sets the community's
highest priorities and provides guidance to City Staff when making budgetary determinations.
The Strategic Plan allows City staff to properly align the City's valuable resources with the
' community's priorities, a vital step in accomplishing the City's goals. The City's vision, as
articulated by the goals developed within the Strategic Plan, is listed on the following page.
305 CENTURY PARKWAY • ALLEN, IX 75013-8042 • 214-5094100
WEB: ww cayofallen.org • EMAIL: c @cayofallen.org
Strategic Goals for the City of Allen, Fiscal Year 2011
Goal 1 Enhance community livability and safety.
Goal 2
Cultivate regional alliances and partnerships with agencies and governmental units
that affect Allen.
Goal 3
Improve regional mobility through transportation initiatives.
Goal 4
Signify, enhance, and communicate Allen's identity to the region and the nation.
Goal 5
Systematically invest in public infrastructure.
Goal 6
Maintain operational excellence in City government services.
Goal 7
Provide economic investment that increases employment opportunity, the tax
base, and provides desired goods and services for residents and contributes to the
community character and identity.
Goal 8
Proactively work to protect, conserve and manage water resources.
Property Values
According to the Central Appraisal District, the final total assessed property value for 2010-2011
equals $7.39 billion, which equates to an overall increase of approximately $72 million (0.99%)
from the previous year. Assessed property values have increased 29.20% over the past five years,
as illustrated in the following graph, and reflect the significant growth we have experienced.
Assessed Property Valuation (in Billions)
7.02 7.32 7.39'
5.T2' 6.45 -
2006-2007 2007-2008 2008-2009 2009-2010 2010-2011
Tax Rate
The adopted budget reduces the City's tax rate for the eighteenth consecutive year. The tax rate
of $0.554 continues the City's commitment to providing high quality services. The City
continues to prepare for its future obligations and adheres to the City's long-term financial plan.
Of the total tax rate, $0.409082 is dedicated to operations and maintenance (O&M) in the
General Fund, and $0.144918 is dedicated to general obligation debt service. The portion of the
tax rate dedicated to debt service is 26.16% of the overall tax rate. This rate is consistent with the '
City's policy to maintain the debt service portion below 40%.
City of Allen 2 FY 2011 Budget
History of Tax Rate
0.558 0.557 0.556 0.555 0.554
44"1
2006-2007 2007-2008 2008-2009 2009-2010 2010-2011
Y Debt Service Rate • O&M Rate j Total Tax Rate
The average single family home value is currently $218,575, an increase of $48 (0.020%) from
the previous year. At the property tax rate of $0.554, the municipal tax paid on the average single
family home will be $1,210.
$100,000
ur it
$554
$218,575 (2010 avg.)
$1,210
$218,527 (2009 avg.)
$1,213
$217,600 (2008 avg.)
$1,210
$210,600 (2007 avg.)
$1,173
$198,000 (2006 avg.)
$1,105
Debt Service
A portion of the City's property tax rate is assigned to the debt service fund to pay for the
General Obligation (G.O.) Bonds and Certificates of Obligation that have been issued for the
acquisition of public land or construction of public infrastructure and facilities. The City Council
continues to place a high priority on the strategic goal of investing in the community's
infrastructure. This is the fourth year the City issued debt from the 2007 election. In May 2010,
G.O. Bonds totaling $12.0 million were issued bringing the total outstanding debt balance to
$110.235 million. The debt service payments on this outstanding balance will be $11.677 million
in fiscal year 2011.
Programs and Staffing Levels
The budget continues the City's mission of providing high quality services to the community,
enhancing living conditions and public confidence without reducing current service levels or
creating new services.
' With the addition of the Allen Event Center, the City currently supports a staff of 706.70 full-
time equivalent employees allocated among the operating departments. This budget recommends
City of Allen 3 FY 2011 Budget
an increase of 5.0 full-time equivalent positions setting the employment level for fiscal year 2011 '
at 711.70 (1.5 FTE in the General Fund, 3.0 FTE in the Water & Sewer Fund, and 0.5 FTE in the
Solid Waste Fund). The staffing level is adequate to meet the City's growing needs and also
allows the City to include in the budget a merit pay increase, on average, of 3%.
The graph below reflects the number of employees per thousand citizens for the past five years.
Employees per Thousand Citizens
2006-2007 2007-2008 2008-2009 2009-2010 2010-2011•
Proposed
General Fund
The General Fund accounts for all expenditures of traditional government services. This fund '
finances operations such as Public Safety, Library, Administration, Building and Code,
Community Services, Parks and Recreation, Engineering, Planning, and Municipal Court.
General Fund revenue is generated from ad valorem property taxes, a one -cent portion of the
sales tax, and a variety of fees for services.
General Fund revenues and budget transfers total $72,270,464 for the fiscal year 2010-2011
budget, an increase of 11.6% from the revised 2009-2010 budget. This increase is primarily due
to the City assuming the management duties of the event center and consequently the event
center revenue is now reflected in the General Fund. The sales tax remains at the State maximum
rate of 8.25% with 1% contributed to the City of Allen's General Fund. The sales tax is projected
to generate revenue of approximately $12.6 million, a 6.0% increase from the revised 2009-2010
budget. This is a result of continued commercial development and population growth in Allen.
General Fund operating expenditures and budget transfers total $72,555,658 reflecting an 11.8%
increase from the revised 2009-2010 budget. This increase is largely due to the City recently
assuming the management responsibilities for the City -owned Allen Event Center. It is
anticipated that much of the expenses related to the management of the event center will be
offset by additional revenue created by its operations. The total ending fund balance for the
General Fund is projected to be $14,676,441, leaving 73.8 days of operational expenditures in
reserve, well within the City policy of 60 to 90 days.
The City of Allen utilizes a conservative strategy when projecting revenues and expenditures. ,
Revenue and expenditure patterns are closely monitored so that adjustments to spending patterns
City of Allen 4 FY 2011 Budget
' can be implemented, as needed. The City considers many influences as presented throughout this
document along with trend analysis to develop and manage the budget as the year progresses.
Water and Sewer Fund
The Water and Sewer Fund is expected to begin fiscal year 2011 with an $8.1 million working
capital balance. The total fund revenues are expected to be approximately $27,657,502, allowing
for budgeted expenses of $27,564,022. Expenses include a $1.52 million transfer to capital
projects for systematic water and sewer infrastructure replacement projects and future CIP
funding. The budget anticipates a water and sewer rate increase in February 2011 in accordance
with the latest water and sewer rate study. The $8.2 million in working capital ending balance
exceeds the bond covenant requirements of maintaining the reserve at 1.2 times the size of
annual debt service obligations. This healthy balance is necessary to fund the future capital
projects and ongoing maintenance planned to ensure that the water and sewer infrastructure will
meet the needs of the City at build out.
In fiscal year 2010 the Water and Sewer Fund continued a very effective water leak detection
program and completed the Texas Commission on Environmental Quality (TCEQ) Compliance
Evaluation Investigation for Public Water System. The City's public water system retained its
"Superior" system rating from TCEQ. Additionally, the Water and Sewer Fund cash financed
$1.30 million in maintenance projects.
Solid Waste Fund
The Solid Waste Fund represents the financial activity related to solid waste collection and
disposal, including recycling composting services, and management of household hazardous
waste. The anticipated revenues in fiscal year 2011 are $5,936,918 with budgeted expenses
totaling $6,191,716. The total ending fund balance for the Solid Waste Fund is projected to be
$2,636,392.
During fiscal year 2010 the Solid Waste Fund continued its efforts to keep Allen beautiful
through its solid waste, recycling, yard waste, and household hazardous waste programs; and
assisting the Keep Allen Beautiful (KAB) Board in the execution of key events including: Allen
Recycles Day, Great American Cleanup, Arbor Day/Trees for Allen Program, making the Allen
USA event a zero -waste event, conducting the annual AISD Educator's Expo; and assisting KAB
to prepare nominations through Keep Texas Beautiful that yielded three individual state -level
awards. The KAB program as an entity was also presented from the state level the Gold Star
Affiliate Award and the Sustained Excellence Award in the Governor's Community Achievement
Award category; and the Keep America Beautiful President's Circle Recognition Award. The
City and CWD were also awarded the Greater Dallas -Fort Worth Recycling Alliance Award for
their outstanding recycling partnership. The solid waste fund provided $425,658 towards City-
wide litter pick up efforts and $300,000 in alley repairs.
Drainage Fund
' The Drainage Fund is supported by drainage fees on utility bills and development inspection
fees. The Fund performs drainage system maintenance, funds the City's contracts for street
City of Allen 5 FY 2011 Budget
sweeping and greenbelt mowing along drainage ways, and mosquito abatement activities. The '
Fund also supports the City's Texas Pollution Discharge Elimination System (TPDES) permit
activities, and provides funds to accomplish drainage system related capital improvements. The
anticipated revenues in fiscal year 2011 are $1,272,610 with budgeted expenses totaling
$1,467,611. The total ending fund balance for the Drainage Fund is projected to be $1,191,423.
Parks and Recreation Special Revenue Fund (this fund was eliminated and combined with the
General Fund)
In an effort to resolve inconsistencies related to the interpretation of the standards guiding fund
balance reporting by different governments, the Governmental Accounting Standards Board
(GASB) recently issued Statement No. 54, Fund Balance Reporting and Governmental Fund
Type Definitions. To provide clarity and improve transparency, the City has implemented GASB
Statement No. 54, which effectively eliminates the Parks and Recreation Special Revenue Fund
placing these activities and their accompanying fund balance in the City's General Fund. These
activities represent the operations of the recreation programs provided by the City of Allen. This
includes the operation of the Allen Event Center, Don Rodenbaugh Natatorium and Ford Pool,
the Joe Farmer Recreation Center, the athletics programs and special events. The fund combines
all the recreation programs and operations for which the revenue comes mostly from user fees.
Although many activities pay for themselves, the other special event related programs require
General Fund participation to offset the cost/recovery mechanism. Total revenues that will be
reported in the General Fund are expected at $11,267,084, allowing for budgeted expenses of '
$11,520,529, which includes a $263,917 transfer to the Golf Course Fund. Funds from the
former special revenue fund balance will be used to cover expenditures in excess of budgeted
revenues.
Golf Course Fund
The Chase Oaks Golf Club continues to build a reputation as one of the best courses in the area
by steadily improving its facilities and programs. Chase Oaks will operate on a "business as
usual" basis for fiscal year 2011. Operating expenses are anticipated to be $2,095,872 with
revenues estimated at $2,100,824.
Hotel Occupancy Tax Fund
The Hotel Occupancy Tax Fund collects funds from a 7% tax on hotel rooms rented in the City
of Allen. These funds are used to support various projects that enhance and promote tourism, the
arts and the convention/hotel industry in the City of Allen.
Fund revenues for fiscal year 2011 are expected to total $877,452 with budgeted expenses of
$741,336. The Fund budget will cover the recurring costs of operating the City's Convention and
Visitor's Bureau (CVB). $336,055 is budgeted for operational costs and a full-time administrator
salary. An additional $25,000 will continue to provide a portion of the funding for a Marketing
Specialist that will assist in promoting and attracting tourism and the arts in compliance with the '
permitted uses of the hotel occupancy tax revenue.
City of Allen 6 FY 2011 Budget
' Risk Management Fund
The Risk Management Fund is the combination of all risk and liability obligations the City
incurs. Included in the fund are health and dental costs, for which the City is self-insured. The
fund also includes premiums for workers' compensation as well as property and liability
insurance expenses.
The City currently has a prudent fund balance. The combination of a contract with a new third -
party administrator of the City's health plan and the decline in recent claims relative to previous
years will allow the City to realize cost savings for the upcoming year. The City will continue to
maintain a fiscally sound fund while looking for ways to lower healthcare costs. For 2011, the
City of Allen will continue to contribute 79% of the total cost of the health insurance premiums
with the employees making up the remaining 21 %.
Workers' compensation insurance premiums will decrease (9.6%) due to the City's lack of recent
claims activity. The budgeted amount for this coverage is $372,315.
Property and Liability insurance costs are projected to increase by 11.78% over the fiscal year
2010 revised budget to include the Allen Municipal Service Center, coverage for Public Arf, and
additions to Celebration Park. For this coverage, the total anticipated amount for fiscal year 2011
is $558,891.
t The Risk Management Fund continues to be in good financial condition. The fund balance
continues to provide the financial security needed in the event that catastrophic claims should
occur.
Capital Improvement Program (CIP)
In May 2007, Allen citizens authorized the issuance of $77.895 million in General Obligation
Bonds to fund capital improvement projects over the next seven years. These projects represent a
significant investment in the City's infrastructure, public facilities and recreational assets. The
approved Capital Improvement Program (CIP) includes projects that address a wide range of
capital needs ultimately funded from a multitude of sources. The fourth year of the newly
authorized CIP program totals $12.0 million and includes: repairs to streets and alleys, public
safety communications, public art, upgrades to existing facilities, partnerships on roadways, SH
121 and Exchange interchange, central business district streets and infrastructure, median
landscaping and street light improvements, Ridgeview Drive, community park land acquisition,
Allen Environmental Discovery Center, and public safety facility. The plan recognizes the
benefits such projects will bring to the City, as well as the fiscal requirements and obligations
each of these projects will entail. As part of the ongoing Capital Improvement Program, $12.775
million in General Obligation Bonds are scheduled to be issued in fiscal year 2011 for various
infrastructure projects.
' Total estimated CIP expenditures for fiscal year 2011 are $34 million which includes projects
funded by all other sources.
City of Alien 7 FY 2011 Budget
Conclusion
This completes the highlights of the 2011 fiscal year budget. It is appropriate to once again thank J
the department directors who have put much time and expertise into the development of the
budget. The development of this budget would not have been possible without the hard work of
our Finance Department, in particular, Kevin Hammeke, Joanne Stoehr, and Trish Featherston.
In addition, I would like to give a special thanks to all City employees who continue to work so
hard to provide quality services to our citizens and who are committed to the success of the City
of Allen.
Respectfully submitted,
Peter H. Var
City Manager
J
City of Allen 8 FY 2011 Budget
CITY OF ALLEN
FUND STRUCTURE
2010-2011 FISCAL YEAR
' The funds that make up the operating budget are divided into three categories: Governmental
Funds, Proprietary Funds, and Component Units.
Governmental Fund Types
Governmental funds are those generally used to account for tax -supported governmental
activities. The City accounts and budgets for Governmental Funds using the modified accrual
basis of accounting. This means that revenue is recognized in the accounting period in which
it becomes available and measurable, while expenditures are recognized in the accounting
period in which they are incurred.
General Fund
The General Fund accounts for all financial resources except those required to be accounted
for in other funds, and include basic governmental services such as Police, Fire and Parks
functions, among others. All general tax revenues and other receipts not allocated to other
funds by law or contractual agreement are accounted for in this fund.
Debt Service Fund
The Debt Service Fund accounts for the accumulation of resources for, and the payment of,
general long-term debt principal, interest and related costs.
Tax Increment Financina Fund
' The Tax Increment Financing Fund accounts for property tax and sales tax revenues and
eligible infrastructure expenditures associated with the City's Tax Increment Financing (TIF)
zones and related TIF agreements.
Special Revenue Funds
The Special Revenue Funds account for the proceeds of certain revenue sources, the
expenditure of which are legally restricted for specified purposes.
Asset Forfeiture Fund
The Asset Forfeiture Fund is used to account for seized funds or property awarded to
the City by court order and expended solely for law enforcement purposes.
Hotel Occupancy Tax Fund
The Hotel Occupancy Tax Fund is used to account for funds received from hotel
occupancy tax and expended as allowed by state law.
Grants and Special Revenue Fund/Recovery Act Grant Fund
The Grants and Special Revenue Fund/Recovery Act Grant Fund is used to account for
monies received from other governmental agencies that have restricted legal
requirements and multi-year budgets. The City's matching portion is transferred in from
the applicable operating fund. In addition to grants, this fund accounts for special
' revenue sources such as Public Education Government access (PEG) fees, and fees
for Court Security and Technology, Juvenile Case Manager, and Child Safety.
City of Allen 9 FY 2011 Budget
CITY OF ALLEN
FUND STRUCTURE
2010-2011 FISCAL YEAR
Proprietary Fund Types
Proprietary funds use the flow of economic resources measurement focus and the accrual
basis of accounting. Under this method, revenues are recorded when earned and expenses
are recorded at the time the liability is incurred. There are two types of proprietary funds
included in the budget: Enterprise Funds and Internal Service Funds.
Enterprise Funds
The Enterprise Funds are used to account for operations that are financed and operated in a
manner similar to a private business enterprise. The intent of the governing body is that the
cost (expenses, including depreciation) of providing goods or services to the general public be
financed or recovered primarily through user charges.
Water and Sewer Fund
The Water and Sewer Fund is used to account for the provision of water and sewer
services to the residents of the City. Activities include administration, operation and
maintenance of the water and sewer system and billing and collection activities.
Acquisition and construction of major water and sewer capital facilities and repayment
of indebtedness from related bond issues and lease purchases are also accounted for
in this proprietary fund. All costs are financed through charges made to utility
customers. Rates are reviewed and adjusted when necessary to ensure the solvency of
the fund.
Solid Waste Fund '
The Solid Waste Fund is used to account for revenues and expenses associated with
the privately contracted trash collection service and the solid waste disposal contract
with the North Texas Municipal Water District.
Drainage Fund
The Drainage Fund is used to account for the provision of developing and maintaining
proper drainage services to the residents of the City.
Golf Course Fund
The Golf Course Fund was established to support the daily operations of the Chase
Oaks Golf course. Purchased in October 2004, the golf course provides additional
recreational opportunities for the citizens of Allen and the surrounding region.
Internal Service Funds
The Internal Service Funds are used to account for financing of goods or services provided by
one department or agency to other departments or agencies of the City, or to other
governmental units, on a cost -reimbursement basis.
Replacement Fund
The Replacement Fund accounts for the cost associated with the acquisition of capital '
assets such as vehicles and machinery and equipment through the rental of such items
to other departments.
City of Allen 10 FY 2011 Budget
1
CITY OF ALLEN
FUND STRUCTURE
2010-2011 FISCAL YEAR
Risk Management Fund
The Risk Management fund accounts for the health insurance portion of employee
benefits, for which the City is self-insured. The fund also includes property and liability
insurance and worker's compensation insurance, as well as the administrative costs of
operating the fund. The total costs of this fund are charged proportionally to each of the
other operating funds.
Component Units
Allen Economic Development Corporation (AFDC)
The AEDC is a legally separate entity from the City and is responsible for aiding, promoting
and furthering economic development within the City.
Community Development Corporation (CDC)
The CDC is a legally separate entity from the City and is responsible for supporting
improvements in community parks and recreation, streets and sidewalks, public safety and the
community library.
The chart below shows the relationship among the various funds and their primary revenue sources.
Revenue Sources
Property Sales & Use User
Tax Tax Fees Soacial Revenue Internal Services
General Fund x x
Debt Service Fund x
Tax Increment Fin. Fund x x
Hotel Tax
z
Community Dev Corp
x
Economic Dev Con,z
Water S Sewer
x
Solid Waste
x
Drainage
x
Golf coupe
x
Asset Forfeiture
x
Grants 8 S eelal Rev
x
Replacement Fund
x
Risk Mana emerd
x
City of Allen 11 FY 2011 Budget
CITY OF ALLEN
FUND STRUCTURE
2010-2011 FISCAL YEAR
Other Funds '
In addition to the funds presented in this document, the following funds, although not part of
the annual operating budget, are audited each year and are included in the City's
Comprehensive Annual Financial Report (CAFR). All are classified as Governmental fund
types.
Capital Projects Funds
The Capital Projects Funds account for all resources used for the acquisition and/or
construction of major capital facilities by the City, except those financed by proprietary funds
and trust funds. The budget for these funds is presented by project type as a five-year plan in
the City's Capital Improvement Program document. This document is approved, and the
updated plan is adopted, each year at the same time the annual operating budget is adopted.
These funds include: General Capital Projects, General Obligation Bond fund, and Drainage
Improvements. More detailed explanations of the purpose of each fund may be found in the
Comprehensive Annual Financial Report.
Other Special Revenue Funds
Although this fund is not included in the annual adopted operating budget, the proceeds from
this revenue source is legally restricted to expenditures for specific purposes. The purpose of
this funds is as follows:
Park Dedication Fund — to account for funds received and expended for the acquisition '
of additional park land and for the development of neighborhood parks.
City of Allen 12 FY 2011 Budget
CITY OF ALLEN
BUDGETPROCESS
2010-2011 FISCAL YEAR
' Budget Process
The budget process is a yearly activity as set forth in the City Charter, Article IV, Section 4.01
to 4.10. The City Council adopts an annual budget prepared by City Management. It is part of
the strategic planning process the City of Allen uses to proactively forecast programs needed
in a growing community. The budget process starts each year in January with the City Staff
analyzing new projects and goals that the City Council has identified as areas of interest and
would like to see developed into the strategic plan. The Finance department updates
projections of major revenue sources to determine whether total expenditures will need to be
adjusted accordingly at midyear. Starting in January departments begin preparing their
personnel requests for the coming year; these are due to Human Resources in March, to allow
time for evaluation and pricing prior to budget input. In late February, a team made up of
representatives from Planning, Engineering, Community Services, Building and Code, and
Finance meets to develop the basic assumptions that will be used during the budget process.
Starting in January and continuing through March departments prepare their requests for items
to be replaced from the Replacement fund. Starting in late March and continuing into early
April, a team of representatives from Finance and the departments that have fleet operations
evaluates these requests and prepares a recommendation for the City Manager.
At the budget kick-off meeting in March, the City Manager gives departments the guidelines to
' be used in preparing budget requests. The budget is broken down into three parts: a year-end
estimate, a base budget for the upcoming year and new programs for the new fiscal year.
The year-end estimate is a projection of revenues and expenditures for the remainder of the
current fiscal year. All accounts are evaluated to determine whether they need to be adjusted
from current budgets. Accounts that are under or over budget are revised to meet year-end
needs. New projects are not added to the year-end estimate. Only the cost for maintaining
the current base operation is revised as needed.
The base budget estimate for the upcoming fiscal year is the proposed cost for maintaining the
current base operation, and assumes no additions of personnel or equipment. Activities that
require additional resources to maintain the current service level, due to factors such as growth
or new facilities, are considered additions to the base budget, and are included in the new
programs part of the budget. Increases to the operating portion of the base estimate are
limited by a set percentage that is tied to an economic indicator to reflect inflation. All capital
and one time purchases from the previous fiscal year are not included in the base budget.
The third part of the budget is new programs. This is defined as any change in program
emphasis, expenditure of funds, or allocation of personnel or equipment that will result in a
change in the level of service currently being delivered. All requests for new personnel, fleet,
or equipment that represent a net addition to the operation are included in new costs. For
each new program, the department provides a description, itemization, and justification for all
costs included in the new program. These are submitted by the departments in a list prioritized
according to need.
City of Allen 13 FY 2011 Budget
CITY OF ALLEN
BUDGET PROCESS
2010-2011 FISCAL YEAR
When all three parts of the budget have been prepared by the departments, Finance reviews
them to ensure they are within the budget guidelines. Once all departmental budgets are
completed, each Director meets with the City Manager to discuss their requests for the
upcoming year, as well as any adjustments needed in the current year. The City Manager
makes any necessary changes, and submits the proposed budget to Council at the second
Council meeting in July. At the budget workshop meeting in August, Council has the
opportunity to review the budget with the City Manager and Directors, and discuss their
opinions and any concerns.
After the Council budget workshop there is a public hearing on the budget and a public hearing
on the tax rate. Although public hearings on the tax rate are only required by law if certain
criteria are met, the City conducts at least one public hearing each year whether required or
not. This gives Citizens a chance to voice their opinions. In the FY2011 budget process,
although no public hearings were required on the tax rate, the City chose to hold two. To be
consistent, the City chose to hold two public hearings on the budget as well.
The City Council adopts the final budget at the first regular Council meeting in September.
Budget Adjustments/Amendments
Budget changes that do not affect the "bottom line" total for a department, but transfer dollars
from one line item to another within a department's operating budget, or changes between
divisions within a department, are allowed at each Director's discretion. Any budget
adjustment that brings about a change in the total appropriation for a department may be
allowed by the City Manager at the written request of the department, based on the City's
ability to fund the request. Any budget adjustment that brings about a change in total
appropriations requires Council's approval in the form of an ordinance.
1
City of Allen 14 FY 2011 Budget
City of Allen 15 FY 2011 Budget
CITY OF ALLEN
BUDGET CALENDAR
FISCAL YEAR 2010-2011
December 4, 2009
Strategic Planning meeting - Management Team
'
January 8, 2010
Vehicle replacement lists, forms, and instructions sent to departments
January 30
Strategic Planning with Council
February 24
Budget assumptions meeting
March 5
LT. requests due to I.T.
March 10
Preliminary meeting - Risk fund
March 12
Vehicle/equipment replacement requests due to Finance (iwiaectiow week of3/15)
March 12
Personnel requests due to Human Resources
March 18 & 22
H T E budget data entry training (March 18th at /Gam and fpm; March 22nd at 1.30pm and 3:30pm)
March 25
Budget kickoff meeting (loam, Council chambers)
March 25
I.T. Committee meets
March 31
Vehicle Replacement Committee meets
April 9
Vehicle Replacement and I.T. recommendations to City Manager
April 16
Capital Projects (CIP) information due to Engineering department
April 20
Budget input deadline for:
Public and Media Reladons Finanre Gbmry Planning
City Secretary and Council Communiry Svcs.(Admin) Uldity Colleen. Budding and Code
April 27
Budget input deadline for:
Policeand Fine IT City Admimstranan Eauseenng
Communiry Seances (all other) Parks acrd Recreation Human Resources Risk Management
April 21 - May 14
Finance reviews deparbnental submittals; meets w/ departments as needed
May 10-14
Stafreview of Hotel Grant applications for completeness
Week of May 17
Hotel Tax Committee makes recommendations to City Manager
May 26 - lune 2
June 1 I
City Manager/department head budget review (Memorial Day holiday is Monday, May 31)
Department summary pages due to Finance; Org charts to Finance fiam Human Resources
'
June I1 -June 25
Final budget preparations
July 2
Preliminary budget information to Council
July 9
Departmental performance measures due to Finance
July 14
Briefing to department heads on proposed budget
July 26
Deadline for chief appraiser to certify, rolls to taxing units
July 26
Calculation of effective and rollback tax rates (County publishes in 7/29 paper)
July 27
CIP document to Planning & Zoning Commission
July 27
Deliver Proposed Budget to City Council, Council takes record vote to place on the agenda of a
future meeting a proposal to adopt the tax rate; Council sets public hearing dates for
budget and tax rate
July 29 (Tharsday)
County publishes first notice of public heating on tax rate (at least 7 days before public hearing);
post on City website and cable channel until 8/25 (day after 2nd public hearing)
July 29 (Thursday)
City publishes first notice of public hearing on budget (5 to 15 days before public hearing)
August 10
First public hearings for budget and tax rate; announce date, time, and place of vote on tax rate
August 12 (Thurs)
County publishes second notice of public hearing on tax rate (at least 7 days before public hearing)
August 12 (Thurs)
City publishes second notice of public hearing on budget (5 to 15 days before public hearing)
August 13-15
Council budget workshop
August 19 (Thursday)
County publishes first Notice of Vote on Tax Rate
August 24
Second public hearings for budget and tax rate; announce date, time, and place of vote on tax rate
August 25
Remove notice of public hearing from website and TV; post Notice of Vote on Tax rate until 9/15
August 26 (Thursday)
County publishes second Notice of Vote on Tax Rate
September 14
Adopt budget at regular council meeting; adopt in rate at regular Council meeting
September 15
Post supplemental notice on website and cable channel if required (post until 10/1)
'
October 15
Final document published
City of Allen 15 FY 2011 Budget
CITY OF ALLEN
BUDGETPROCESS
2010-2011 FISCAL YEAR
'
Strategic Plan
The City of Allen takes the "team approach" to strategic planning. All departments participate
in the development of the City's Strategic Plan, which is a detailed expansion of the eight goal
statements developed by the City Council. The City Council, along with the City Manager and
Directors, has identified one or more strategies related to each goal. Each of those strategies
has one or more objectives which are incorporated into the budget as resources are needed to
achieve them. Department summaries found throughout this document identify tasks related
to attaining these objectives, in addition to normal "daily" operations.
Each year, beginning in October, departments provide the City Manager's office with an
updated status for each objective, as well as any suggestions for additional objectives which
will help achieve the City's overall goals. These are compiled into the updated Strategic Plan
document, which is presented to Council at the January strategic planning session. This
session is attended by the Council, the City Manager, Assistant City Manager, department
Directors, and Assistant Directors. At this meeting, Council reviews the status of existing goals,
and identifies additional goals. Based on this input, any newly identified goals and objectives
are then incorporated into the revised, updated document.
On the following pages the Strategic Plan Summary is presented, followed by a list of the
objectives for each goal strategy. A complete list of tasks related to each objective may be
found in the complete Strategic Plan document, published by the City Manager's office. The
information presented here is from the 2010 Strategic Plan document, which was the basis and
,
justification for some of the budget items requested for FY 2010-2011.
Capital Budget
The capital planning and budgeting process is a major, ongoing part of the strategic planning
process. Each year, the Engineering, Finance, and Planning departments, working with other
departments, reevaluate project priorities, review funding sources, and identify new projects as
needed. This information is incorporated into the five-year CIP document. The updated
document is given to the City Council in late July, at the same time the proposed budget is
presented. Approved by Council at the same time the annual operating budget is adopted, this
document is used as a guide for project, debt, and other related budget planning. As such,
future years are subject to change. In addition, debt issuance for future projects may be
subject to voter approval.
Throughout the year projects are monitored and reprioritized as necessary. The City utilizes
the project accounting and budgeting components of the financial software to assist with the
monitoring aspect of the process. Monthly reports are provided to Council to keep them
informed of the status of projects.
Information from the CIP document, along with further discussion of capital projects, may be
found in the "Capital Projects" section of this book. ,
City of Allen 16 FY 2011 Budget
1
City of Allen
2010 Strategic Plan
Implementation Plan
Wall. Enh
Ongoing Strategies
M Strategy 1.
Continue to pea lsive and movices
Polundicirs
OngoingO actives:
ObjectNet
Upgrade Psi Safety Communication System
Palmas
2M
Jul -10
Obscene
Improve& enhance communications center
PolicerFke
2002
Del
Objective 3.
Execdvery use technology to enhance Dubfe safety services
Po&erFlra
2002
Deci
Ongoing objector..:
Obedivei
Use MeTO50'concept as a tandoee to encourage rapped use developments Nat meal Me
1
caused density annual and amenity kvela Mat are attral to 'Baby Boomers'
Plan
2010
Object.2
Create nudger lop ed!amernal and pogmmmly for active seniors
P&R
Will
Objective
Rea l Me medicaMeabh resources needed to support a diverse population demographic
AEDCPIan
2010
Jai
Ongoing ObjealMs:
Objective t.
Continue implementation sfan Neghbodpod ln"Mi Program
Plan
2006
Aug -10
Objective 2.
Develop arevRal'Cation plan fer older rreghborhoods and commenced developments
Plan
2031
Aug -10
Objections 3
continue aevXalVatiou aM reghhorhood imul plan Mat erewragas all rewaMe
Dmpedy inners rather than penalizing them through code enforcement
Plan
2009
Jul -10
�s.•aie
Allan's Corgprahenaive Plan
Pian
2009
ban
Ongoing Objectives:
Steel
Uri All- s Comprehensive Plan
=Ian
2D09
Dep11
Renovate and Construa Neighborhood Parks with Designs
—:
CorrespondentPgR'
Orgobg Objectives:
Objective
Consuun AindridgDi9Diphbomood Park
P&R
2W7
JuNI
Objective 2.
Counsel Shelley Faun N wghborhood Pan,
P&R
201
Oec-10
ropany (ball fields)
Ontef, Objesthsr.
Objective 1. Identify long mnn uses for Me properly
perk eastern
Onaoug objectless:
Objethei Inses"Weecamera recording systems In City parks
City of Allen
17
P&R 2032 Nov -10
P&IR
P&P 2007 Jul -10
FV 2011 Budget
City of Allen
2010 Strategic Plan
Implementation Plan
Ongoing Objectivec:
Objectives C. to a plan NMpvde Me flnarcal antl manegOmeM wpport necreaaarybbBaln Morin 2010
constructors of Oro first phase of Me AM of COW County Pe je d.
OMoing ObjeoMw:
Objective 1. Devedyt"Marehry wit, ASA br fiwreaMlato hieddss and recreational op,00mnlia, P&R 2005 Mar -10
Grrgetng Objectives:
ON.1 Continue roenhance eebtlng partanabgs Odin FEM1W and Homeland! SecuMy Pol'ealnre 2007 Jan -10
Orpobq Objectless:
ObjecMe 1. Obtain gmMs for open apace P&R 2005 JUNG
City of Allen 18 FY 2011 Budget
Gogmrre objealless:
ON.&. 1. Conbme partnerships wile TMDOT for new mabway pe ecb (see Goal 3, Strategy 2)
Eng
2005
Deo -12
Obbaetive2 Mron�imr sial, le,,cIaionm publk trarnWbtlon handle,
ObjecWe 2. Continua pamenahips e1M Countyher Me, made, p,aels(see Gaal 3, Strategy 2)
Eng
2005
May -10
,
Ongpbg Objectives:
Objechse1 Work wgh various UMveratee tn pursue oWftndba ofopening asaRlilOhclity
Plan
2006
Dec -10
Objective 1. Work wnh NCTOOG to Vmfectand Mpmve aiguaMy
2 Partner Oen bcal sole W devebp and conduct outreach pragrems for Mlirmual and
ObjectivecM
Library
200&
Oct -10
CS
epecbl needs children
0,143
ObjeMNe 3. Admnister Me Tease Pollution Diechage ERnination SysMm(TPDES) Perm&
Eng
200&
City of Allen 18 FY 2011 Budget
Ongabq Ogswee:
Ob,octee1. LegislaGre a1 -racy MmUgh creation and pmmatbn OF a Ctiy pbtlomgageMa
MMMIF lm
2006
Mry-11
Obbaetive2 Mron�imr sial, le,,cIaionm publk trarnWbtlon handle,
End
2003
May11
with partnere 1d p
Orreolrrg Objeobves:
Objective 1. Work wnh NCTOOG to Vmfectand Mpmve aiguaMy
End
2001
Dee -10
Objective 2. Wandeft padn6rs to protect and conserve ebcObby
CS
2001
0,143
ObjeMNe 3. Admnister Me Tease Pollution Diechage ERnination SysMm(TPDES) Perm&
Eng
200&
0c340
City of Allen 18 FY 2011 Budget
City of Allen
2010 Strategic Plan
Implementation Plan
1
1
1
On,on, Sbaieglee:
City of Allen 19 FY 2011 Budget
Ongoing Objecllves:
Objective 1.
Reseamh needdeaadllily of localnarepaRaban system MmUgh nifiqaboa in NCTCOG
Regbnal SWdy
PLInIE
Pane,
20MJu111
Objecllve2.
Educate canans reganlin, Me CVs andawdaban neatly
PM1RO
2003
Oa -11
Objective 3.
HOW aliolan reaming masa tenaH
Cty Sec
2803
Nov -11
Objacbve 4.
Begin lmplomenting masa Janet plan
MmiuWan
2003
Jen -13
Objet d5.
Need tunding&IegaWdNe aupPon to pursue mass bansMUM raj
Plane,
2008
Jan -11
(T.DOT) arld Federal ae
Ongoing ObjecWee:
Objective 1.
Wa wiih TZOT on US 75
Eng
2004
JUI-11
ObjacWe2
Reconsbud US 75 and SH 121 Mdmhange
Eng
2004
Oeo10
Obje,tas3
Pursue SH121 Reflonal Toll Revenue for Alan mad pmiecd
Eng
2007
JLL10
Object.4
Contnue oammmhias v County for new roadway nnjecia
En,
2005
D 12
Ongoing Obje minas:
Objective t'
Forma C011n Count' ParbienMp oftnegM1bming cNearoactvely pumas htelNe
aoluiona b banap0datatn
Plane,
2008
Oec41
Ob� 2,
Conibue active membemNp b Gaixs Regional MObillly Coalition. NCTCOG's Regbnal
i
TmnspmtationC nal and oder 0manbadons
E
2004
D.-10
City of Allen 19 FY 2011 Budget
City of Allen
2010 Strategic Plan
Implementation Plan
Ongoing Sbatnas:
Enhsree reNreach efforts to encourage to, use of Lbrary adverse.
Lbrery
Night
Position the City of Allen's Conventions and Vishors Bureau as the Principle
Adnelit~
3010
3jual
Ongoing Objectives:
PAR
2002
raw10
Objective Create a mission statement and strategic plan for the CV6
Atlmil
2010
Sep 10
Objective 2. Create a branding campaignto ready communicate the Card purpose and value as
Lbrary
2005
Oct.10
Objective 1. Master Plan Molsen Farm propeRy
PAR
2008
Oct 13
Ongoing Objectives:
2009
Jural
Ongoing Objectives:
P&R
2003
Mal
Chad..1 Develop a pian mother luWre of Allen USA
PAR
2000
Jun 11
Objectee2 Develop a plain bidialily and emabllsb a second marquee annual event In Allen
P&R
2010
Mar -11
WIMWMMW*ftho.
Enhsree reNreach efforts to encourage to, use of Lbrary adverse.
Lbrery
Night
Ongoing Objections:
Effort edge arae oganbaness N aasiet sigh development of the Librarris courlyaN and
Lbrary
Objective i. Customs construction obeli improvements to implement the regional, six cities trail system
PAR
2002
raw10
ON
Objective 3.
Ongoing Objectives,
Lbrary
2005
Oct.10
Objective 1. Master Plan Molsen Farm propeRy
PAR
2008
Oct 13
Ongoing Objectives:
Promote holds, bzming, literacy, recreational reading, and an axarenees of Current cultural
Lerery
Objective 1. EstaGah and recreation larger are adjoining commuMy park east of US 75
P&R
2003
Mal
Objective 2. Deign and Contains Celebmers Pont, Phase II
PDR
200?
Mal
Objective3 Deign and Canatruct on Agreed Complex
PAR
2007
Mar -11
Objectiie4 Rerevab tie eaers, Joe Farmer Recreation Center
PAR
MOB
Dif
Ongoing Objectives:
LiMary
2006
Oct
Objective 1, CorvWct City Entrance Monument
PSR
2004
but
Objective 2. Implement the Pubic An Master Plan
PAR
200?
Well
Objective 1.
Enhsree reNreach efforts to encourage to, use of Lbrary adverse.
Lbrery
2008
Oct -11
Effort edge arae oganbaness N aasiet sigh development of the Librarris courlyaN and
Lbrary
2005
Oct -10
Objective
aculpWre gander.
Objective 3.
Streng0on popular audio-visual collections and serviced
Lbrary
2005
Oct.10
Objective 4
Focus on olfereg reference and Information movies eleptronicaty
Lbmry
2005
Oull
Promote holds, bzming, literacy, recreational reading, and an axarenees of Current cultural
Lerery
2008
Oct -10
Objective S
ant social bards.
Ongoing Obsesses:
Objective 1.
Research and secure educational and enterlaimg exhibile fortes angallary apace
LiMary
2006
Oct
Objectve2.
Oassebp also present cultural programmed represent also cebbrala culWral diverain.
Libery
2006
Optic)
OeveeP also present programs to norma a and cabbage the NO rarga of creative
Library
2008
Oc1-10
Objective 3.
expresses also human aeetedge
R
Ongoing ObOoscull
ObjeEM
Irae1 Imrelement the Nuance fora Healthier Allan program
PAR
2007
Dec10
CIHs Parks and Recreation M
=7
Sei
Ongoing Objections:
Objective 1,
eadify priorities for Maser Pan
PBR
2007
Apr 10
Objective 2.
Present Recommendations for P&R Master Pan
PAR
2007
Sep -10
Ongoing Objectives:
Objects. 1.
CorNme N enhance the Chyle eebsXe
PAMRO
2008
Mar 10
Objective 2.
Oeagn updates ror major Clry publications
PAMRO
2006
May 10
Objective 3.
Diseases interesting developing a Brand'., dtrzegy
PAMRO
2006
Dal
City of Allen
20
FY 2011 Budget
J
1
J
City of Allen 21 FY 2011 Budget
City of Allen
2010 Strategic Plan
Implementation Plan
On,Ongoing
Sbategiea:
Strategy 1.
(CIP)
Eng
2000
Deem
Ongoing Objectives:
Oblectwo t.
Implemenited CIP GO BOM Pm,mm
Erg
2000
Dec10
Objectee 3.
Communicate wlM caroms an Me "us of Bond Projects
Ec VPAMRO
20M
Joi
Objesgve3
Applytor Me Use of Economic SUMUlus Plan dollars for CIP prORgs
Erg
MOB
Si
Obje tide 4.
Create a land acquisil plan Mat rakes advantage of current market conditions and
financing costs to acquire Me land needed for abort-term ndresMtctu a project,
Erg
21110
O ani 5.
Compi4 ideas for fUWm aM elections
Erg
2009
Magi
Ongoing Objectless:
Objection 1,
Conasbuct an'mtagrated, syrcbmn¢ea raffle signal syslan to proves for imprwetl
monilomg and coon ination
Eng
2000
Mar-t0
Objective 2.
Design and construct traffic agnate M ensure safe and indolent bafic management
Eng
2009
Sep-10
oni
Ongoing OblecOvq:
Objectivel.
Continue alley replacementpmgmm
CSrEg
2000
0,-10
Objecowe2
Review bng-term ma-ndmance M ene4rg buildings aVeaft water and server lima
CS
2008
Oec 13
oeo-12
Goal Objewel e
bjec4vei
C'°^bnuebeEvance capital impmvemeniprogrem btake advantage of mrraM economiccandnene.
EngrC$
2110
'0
Objectiva2
East Stacy Road Improvement -Pane 11
Erg
2007
Dec-13
ed
Objeca 3.
Exchen, Panned, underpass at SH 121
Erg
2007
F91,10
Objective 4.
Ridgevew, Dove
Erg
2007
14.43
Objective 5,
Rggevlaw Dove -US 75 b Stacy Road
Erg
MOO
10 13
ObjeMde 6,
find wOMa-$racy M Alma
Erg
21107
Jan-15
Objecdre 7,
Regevtew IrdemimeW with US 75
Erg
2007
Dec-13
Obledi+e 0,
Capparal Road
Erg
MOB
Jan-11
Objecgve 9
Radom Road
Erg
MOB
Mar-10
ongoing Obimblea :
Objective 1.
Promote a mom 'green approaob to mnstmceon of new fooldes
End
20M
D.13
Objective 2.
Cmdado la Service Center
Eng
MOB
Oct-10
ObjecOve3.
Cammucl Fire Sra0on 5
ErgPie
2005
Den-10
ObjecWa 4.
ConsboM Fn Sla8on 6
E, iro
2005
Nov-13
Objected, 5.
RerovatefERpand Me Animal Control Facil4y
En lo.lice
2007
Feb-10
City of Allen 21 FY 2011 Budget
City of Allen
2010 Strategic Plan
Implementation Plan
Ongoing Slratpiel '
Strategy 1. Utilize
Ongoing objectives:
Objective t.
Research the uae deradpseada logy
01}ed,m2
ExpaM me of Gly tools
Ob,othh, 3
ImpameM to a Metar Pan
Obje@re 4.
Consider a vNuel cammunicatan pafonm
IT
2006
Apr -it
Pan
2001
Oct -10
IT
2007
Dec -10
IT
2006
O 12
Orgoirq Objecdw:
Objectl 1.
Impmae financial processing using technology and mom efficient polkas and Pacedaes
FinMR
2000
Oni Objective:
Objethee 2.
P.M. and mamma pmblk monks. wthln the antal revenue limb acing MO CRY
Finance
Objectre 1. Dmmlop a pmaeknal development pregrem W city employees
HE
2007
Del
Objetlbe 2. Continue to bnpreve antl maintain goaliry aa0
HR
2007
Del
Objective 3. Enhance organiratbnw eMdw, pro9mma
HR
2000
Del
Chill Continualy newel and address HR pmgmms to maintain an excellent worMo¢e
HR
2006
Dec -10
Ongoing obit":
Objective 1. Continue a empbaeae the City's organbaeonal value Mmpgh Me PRIDE pmgmm
HR
2006
Dec -10
Orgoirq Objecdw:
Objectl 1.
Impmae financial processing using technology and mom efficient polkas and Pacedaes
FinMR
2000
Mer -10
Objethee 2.
P.M. and mamma pmblk monks. wthln the antal revenue limb acing MO CRY
Finance
2007
Ocb10
Objectee 3,
Mcnbor Me City's capital avebal diming ecvramk chaliell
Finande
Me
OCF10
Objective 4.
MenmiNsusain finitely bond organization
Finance
2000
S.,10
OnWIW Objeblond
Objel 1. Apply for TML Munkipal Excellence Awards Alma 2000 Dm,10
Objectle2. Applyac HLCAwrM, Alma 2004 Jen -11
Ongoing Objectbae:
Del 1. Capital lnvestgaa Me leaelblity of ecmnmeee and implement col banuctions mAdmin 2000 Maytt
P
itC
omgehng ubjemves:
objective t. cmmLwe m develop mead Windt, prugrems an Me Cliy's cahb chants PAMRO 2006 Dec -10
City of Allen 22 FY 2011 Budget
1
J
I
1
City of Allen
2010 Strategic Plan
Implementation Plan
Provide economic investment that increases emol.ifinisentopporturail lh to.
Lai 7. base. and Provides desired goods and services for residents and contributes yggt, Target
to the community chilENVANIlligWritity RommIralbility lifidow Dats.figi
Ongoing Slratrg L -
Identify
y.load.
a ba
Ongoing obi.=oyes:
Objective,. Beprepareddrecm8buPp cmporedrelocaWncarrtlitladsMMen A Mfi an 2010 Jeri
Objective 2. Use pararerships and mining M attract development that ell Maxlmde the value of Me 121 AEDff 2010 Jist
COMdol.
Ongoing Objectives:
Objective1
Continue to gentlly and MMM offer, development products W Me Cally agitate
AEDC
Ongoing Objectives:
Dec -10
Bajective2
Continue b sandy and tergal once each development produce far the City of Man
Objective
Continue alelogue will devaluate regarding Meir pans fora mused use developmenl(U575
Jan -11
Objective 3.
Mora In economi tllveretiy thrVagh drgedtl recrullmerst are misleading
AEDC
are SH 121 indmhargej
pjual
2006
Deal
Do*&.2
Ueepubft incentive to affectMe sell and development of the projects In Mb area (US 75
D.10
OMecbve 5.
Recent other emvloe arianrsd developments M Alen
AEDC
and 6H 121 interchange)
pyn/i
2006
Desi
Distractive 3.
Remam involved in Me dectsbrearg irg process for design able anpMmentabon ofthe SH
Just
Objactrre 7.
Recruklnnovation Compare
AEDCrPan
121 Perfect
Erg
2006
ovi
AEDC
2008
Dodo
Objective 9,
Ongoing Objectives:
AEOC
2008
Jan -11
Objectere1
Use an 'Mass arms' nature M1 M ensure Me devebperwntmues Me retail development
Phil
2M
-doilly,
Ongoing Objectives:
ccoming to Me pans and schedule
Placa C
2006
OCHO
Objective
Continue active acmitmenUecOon/dabgue, Mmughouube entire period
PWWAEDC
2008
Dal
Strategy 6.
b
Plan
-_,—_"0t
...-oftl1,..
Ongoing Objectives:
Objective1
Continue to gentlly and MMM offer, development products W Me Cally agitate
AEDC
2006
Dec -10
Bajective2
Continue b sandy and tergal once each development produce far the City of Man
AEDC
20116
Jan -11
Objective 3.
Mora In economi tllveretiy thrVagh drgedtl recrullmerst are misleading
AEDC
20M
Joint I
Objective 1.
Local Indus" ReteMon
AEDC
20M
D.10
OMecbve 5.
Recent other emvloe arianrsd developments M Alen
AEDC
20M
Juntt
Objecal 6.
Develop and Permod Business Pacts
AEDC
2006
Just
Objactrre 7.
Recruklnnovation Compare
AEDCrPan
2008
Des -10
Objective 8,
Recruit Data Carders
AEDC
2008
Dodo
Objective 9,
Erylow new avenues to encourage scoramk development
AEOC
2008
Jan -11
Phil
2M
-doilly,
Ongoing Objectives:
Objective,
Begin focusing on redevelopment Or clam con -c -al aeas
plan
2003
Oct -10
Strategy 6.
Create a viable Central Business, District (CEO)
Plan
-_,—_"0t
...-oftl1,..
Ongoing Objectives:
Objective,.
Redefine Me vision for Me CBO
clan
20M
D.10
Objectne2.
Evaluate the cosWenefd of redevelopnent of the CBO
Plan
2004
May -10
Objectini
Invest In CBD lnbaeMrclne
Plan
2001
Just
Objective 1.
Identify pddrMel developers ter the CBD
PIeNAEOC
200/
Jen -11
Ongoing Objectives:
Oblecti✓e t.
Calaboose af,colleges, Me Wsiresa contrasty and AISD p ensure Allen has appeopdate
scanning, college preparele, and rea l preparatory training
AEDC
MS
Bill
Objects. 2.
Develop a plan b itienlly are define what tide of woefnmr,'a needed he recmB to Allan
AEDC
2008
Dec -10
City of Allen
23
FY2011 Budget
City of Allen
2010 Strategic Plan
Implementation Plan
Goal 8. Pr
Ongoing 5lrategie5:
id
Stra
— 267..
06M
O ,mm, ObleclMs:
ON.Wa 1. Enhance pmgrems W room, and edowa c&ena and xamesses aboN water comammbon C &R
2007
Oct -10
01,5W. 2. Implement aftoWes b'mpmve city oasaii mkbd b anla conservabon C &R
2007
Oc1-10
onpoinv Oiai l :
Oblec 1. Replace Hiklee Wafter Toner w a 2 milbn galin win,mme tank Elg 2005 Sep"10
Objec5va 2. Remmovt Bek lM adman and bme main E, 2005 Jar12
1
City of Allen 24 FY 2011 Budget
CITY OF ALLEN
FINANCIAL POLICIES AND PRACTICES
'FISCAL YEAR 2010-2011
Introduction
The City of Allen, Texas financial policies and practices set forth the basic framework for the fiscal
management of the City. These policies and procedures were developed within the parameters
established by applicable provisions of the Texas Local Government Code, the City of Allen Charter
and internal management.
Basis of Accounting and Budgeting
The City's finances are accounted for in accordance with generally accepted accounting principles
(GAAP) as established by the Governmental Accounting Standards Board (GASB).
The accounts of the City are organized and operated on the basis of funds and account groups. Funds
are established according to their intended purpose and are used to aid management in demonstrating
compliance with finance -related legal and contractual provisions. The number of funds maintained is
the minimum needed to be consistent with legal and managerial requirements.
The City utilizes encumbrance accounting for its Governmental Fund types, under which purchase
orders, contracts and other commitments for the expenditure of monies are recorded in order to reserve
that portion of the applicable appropriation.
The City of Allen uses a budget format based on modified accrual accounting for governmental funds.
This means that budgeted expenditures are recorded when the services or goods are received and the
liabilities are incurred, but revenues are recognized only when they are measurable and available.
' Proprietary Funds are budgeted using an accrual accounting basis. Expenditures are still recognized
as they are encumbered, but revenues are recognized as they are obligated to the City.
The budget is prepared in accordance with GAAP, with the exception of depreciation and amortization,
and compensated absences (accrued but unused vacation and sick leave). These are accrued in the
financial statements of the proprietary funds, but are not shown as expenses in the budget.
The City's operating budget is adopted on an annual basis; all appropriations and encumbrances lapse
at fiscal year end. Capital projects have project -length or multi-year budgets; outstanding
encumbrances at fiscal year end are reported as reservations of fund balances and do not constitute
expenditures or liabilities; these commitments are re -appropriated and honored the subsequent fiscal
year.
Financial Reporting
Following the conclusion of the fiscal year, the City's accounting records are audited by an independent
public accounting firm. The Finance department is responsible for preparing a Comprehensive Annual
Financial Report (CAFR) in accordance with generally accepted accounting and financial reporting
principles established by the Governmental Accounting Standards Board (GASB). The document shall
also satisfy all criteria of the Government Finance Officers Association's Certificate of Achievement for
Excellence in Financial Reporting program.
The CAFR shows the status of the City's finances on the basis of generally accepted accounting
principles (GAAP). The CAFR shows fund revenues and expenditures on both a GAAP basis and
' budget basis for comparison purposes.
The results of the annual audit prepared by independent certified public accountants designated by the
City Council is included as part of the CAFR.
City of Allen 25 FY 2011 Budget
CITY OF ALLEN
FINANCIAL POLICIES AND PRACTICES
FISCAL YEAR 2010-2011
On-line reporting has been developed to allow individual departments to review and compare actual
expenditures to budget as needed. The Finance department also reviews operating revenues and
expenditures, recommending adjustments as needed. On a quarterly basis, the Finance Department
submits reports to the Council of receipts and disbursements in sufficient detail to show the financial
condition of the City. Status reports for capital projects are provided to Council each month.
Investment Policies
The City Council has formally approved a separate Investment Policy for the City of Allen that meets
the requirements of the Public Funds Investment Act (PFIA), Section 2256 of the Texas Local
Government Code. This policy is reviewed annually by the City Council and applies to all financial
assets held by the City.
Investment Strategies
The City maintains portfolios which utilize the following four specific investment strategy considerations
designed to address the unique characteristics of the fund groups represented in the portfolios:
Operating Funds: to assure that anticipated cash flows are matched with adequate investment
liquidity and to create a portfolio structure which will experience minimal volatility during
economic cycles.
Debt Service Funds: the assurance of investment liquidity adequate to cover the debt service
obligation on the required payment date.
Reserve Funds: generate a dependable revenue stream to the appropriate fund from securities
with a low to moderate degree of volatility. J
Special projects or special purpose funds: assure that anticipated cash flows are matched with
adequate investment liquidity.
Investment Objectives
The City shall manage and invest its cash with four objectives listed in priority order:
• Safety of the principal invested
• Liouidity and availability of cash to pay obligations when due
• Receive the highest possible rate of return field consistent with the City's investment policy
• Investment officials shall act responsibly as custodians of the Public trust.
Responsibility and Control
Authority to manage the City's investment program is designated by a resolution adopted by the City
Council. The Finance Director is designated as the primary investment officer and the Assistant
Finance Director is the secondary investment officer. Investment officers shall attend at least one
training session related to the officer's responsibility under the Act within 12 months after taking office
or assuming duties. Investment officers are required to attend one training session every two years.
City of Allen 26 FY 2011 Budget
CITY OF ALLEN
FINANCIAL POLICIES AND PRACTICES
FISCAL YEAR 2010.2011
Investment Portfolio
Authorized investments and maximum percent of total investments include:
Collateralized Certificates of Deposits (CD's)
30%
Collateralized Repurchase Agreements
30%
U.S. Treasury Obligations
100%
Municipal Investment Pool
100%
Commercial Bank Savings Accounts
15%
U.S. Government Agency Securities, non -callable
100%
U.S. Government Agency Securities, callable
70%
U.S. Government Sponsored Corporation's instruments, non -callable
75%
U.S. Government Sponsored Corporation's Instruments, callable
70%
Commercial Paper
20%
Banker's Acceptances
10%
Guaranteed Investment Contracts
25%
State or Local Governmental Obligations
30%
Term of Investment
The maximum term of any investment may not exceed five (5) years.
C
Quarterly Reporting
On a quarterly basis, the authorized investment officers will submit a signed quarterly investment report
to the City Council that summarizes investment activity for each City pooled fund group. The report
must contain information required by the Public Funds Investment Act and include beginning and
ending market values of each separately invested asset, purchase and maturity dates, additions and
changes to the market value and fully accrued interest for the reporting period.
Procurement Planning
All City purchases of goods or services are made in accordance with the Texas Local Government
Code, including Chapter 252, Purchasing and Contracting Authority of Municipalities, other relevant
federal, state and local statutes. The City's purchasing policy requires all purchases greater than
$15,000 be approved by the City Manager and purchases of $50,000 or greater must be advertised in
accordance with the competitive bid process and awarded by the City Council.
The City implemented a Procurement Card (P -card) Program as a cost-effective alternative to the
existing purchase order process. The P -card is used for small dolladhigh volume purchases to assist
employees to more quickly and easily obtain the goods and services needed to get the job done.
Internal management controls together with the card's inherent controls will ensure that the card can be
used only for specific purchases and within specific dollar limits. Periodic audits of P -card purchases
will be conducted with the objective to determine compliance with the P -Card and City Purchasing
procedures.
City of Allen 27 FY 2011 Budget
CITY OF ALLEN
FINANCIAL POLICIES AND PRACTICES
FISCAL YEAR 2010-2011
The following shows a summary of approval requirements for purchases.
APPROVAL REQUIREMENTS
FOR PURCHASES
Supervisor
Dollar Fi u$5
or Director
Desi nee
Department
Director
Purchasing
Manager
City
Manager
city
Council
$0 to less than $3 ,000
(purchase order or credit
card)
J
J
$3,000 to less than $10,000
J
J
J
$10,000 to less than $15,000
J
J
J
J
$15,000 to less than $50,000
J
J
J
$15,000 or more
Professional Service
Contracts
J
J
J
$50,000 or more
(Formal Bids - State required
over $50,000)
Materials and Equipment
J
J
J
J
Prompt Payment
All invoices approved for payment by the proper City authorities shall be paid within thirty (30) calendar
days of receipt of goods or services or invoice date, whichever is later, in accordance with State law.
The City will take advantage of all purchase discounts when possible. Checks are issued every Friday
of the month except on holidays.
Insurance and Risk Management
The City has a comprehensive risk management program, including property, liability, safety, workers'
compensation, health, dental and wellness.
The City has established a self-insurance plan for City employees and their covered dependents for
medical and dental care. A commercial insurance company re -insures the City for individual claims in
excess of $125,000. The City participates in the Texas Municipal League Intergovernmental Risk Pool
(TMLIRP), which provides the City with a full range of insurance products and services. TMLIRP
carries the City's general liability, property and casualty, and workers compensation insurances.
Balanced Budget
The City is committed to a balanced budget, and provides full disclosure when a deviation from a
balanced budget is planned, or when one occurs. The City defines a balanced budget as one in which
total appropriated expenditures are equal to or less than total projected revenues plus beginning fund
balances.
Long -Range Planning
The City's annual budget process involves incorporating the goals and strategies identified by the City
Council's three-year Strategic Plan to provide for the community's highest priority needs. Strategic
planning begins with determining the City's fiscal capacity based upon long-term financial forecasts of
City of Allen 28 FY 2011 Budget
CITY OF ALLEN
FINANCIAL POLICIES AND PRACTICES
FISCAL YEAR 2010-2011
' recurring available revenues. The City's five-year Capital Improvement Program is used as a guide for
project, debt, and other related budget planning.
Revenue Diversification
The City is cognizant of the fact that a diversity of revenue sources is important in order to improve its
ability to handle fluctuations in individual sources. The City continues to search for new revenue
sources, while monitoring economic and legislative threats to current sources.
Use of One-time Revenues
The City of Allen does not use one-time revenues for ongoing expenditures. Similarly, it does not allow
ongoing expenditures to result in a decrease to fund balance in any fund.
Debt Capacity, Issuance, and Management
All debt issuances are for the purposes of financing capital infrastructure or long-lived costly assets.
Each debt issuance is evaluated against multiple policies addressing: debt service as a percent of
operating expenditures, tax and revenue bases for the repayment of debt, the overall debt burden on
the community, statutory limitations and market factors affecting tax-exempt interest costs. Sizing of
the City's capital improvement program based on debt capacity in conjunction with conservatively
estimated pay -as -you go revenues help stabilize per capita debt and lower annual debt service costs to
the City over the long-term. When interest rates decline, the City issues advance refunding bonds to
take advantage of the economic gain obtained from the reduction of long-term interest costs. The City
has identified the maximum amount of debt and debt service that should be outstanding at any time
' (see "Debt Policy", in the Debt Service Fund section, as well as the discussion of debt in the Capital
Projects section of this document).
[J
Reserves
The City maintains a prudent level of financial resources to protect against the need to reduce service
levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time
expenditures. In the General Fund, that level is 60 to 90 days of operating expenses. In the Water and
Sewer fund, the policy is for 90 to 120 days of operating expenses. In the Risk Management fund, the
City maintains a minimum reserve of $500,000 to cover unexpected costs relating to health insurance
claims; the City is self-insured for this component of the fund. Other fund balances are monitored and
managed according to the needs of the individual funds. A copy of the Debt Management and Fund
Balance Reserve Policy Resolution can be found in the appendix.
City of Allen 29 FY 2011 Budget
CITY OF ALLEN
ECONOMIC OUTLOOK
Like the nation, the state, and the region, the City of Allen continues to be affected by the recession.
,
Below is a discussion of the impact that recent economic trends will have on current and future
budgets.
Property and Sales Tax
One issue in constructing the budget for FY 2011 was that property and sales taxes are no longer
growing as they have in recent years. Valuations on existing properties have decreased for two years,
for both residential and commercial properties. Base sales tax revenues declined for one year, and are
projected to remain relatively flat for the upcoming year. However, recent and upcoming economic
development of retail and data center projects continue to add new revenue to the community's
property
and sales tax, keeping the overall property tax projections almost flat, and resulting in a
projected increase for sales tax.
Capital Projects and Debt
An issue facing the City of Allen in current and future budgets is that, while revenue growth slows,
capital projects will be completed which will increase the funding needs for debt payments and for
operating costs. The total impact on debt payments over the next two years, for all projects, is
approximately $1.9 million. The items having the largest and most immediate effect on operating costs
are the new service center, which opened in September 2010, and a new fire station, scheduled to
begin operation in late FY 2011. The impact on operating costs for both projects is approximately $1.3
million per year.
Legislative Issues
In recent years, there has been an increase in the number of bills presented in the State Legislature
that try to limit the property tax revenues that taxing entities can collect. We anticipate that this trend
will continue in the upcoming 2011 legislative session. Some of these bills could have a devastating
impact on cities' revenues. The City monitors these bills and their progress through each bi-annual
legislative session, and responds as needed, whether by working with other local governments to
provide supporting data for testimony, or by participating in opportunities to talk directly with legislators.
Balanced Budget
In order to offset some of the decreases in revenue during FY 2010 and projected for FY 2011, City
departments were asked to reduce expenses in certain areas. In addition to departmental reductions,
costs for some items such as utilities and gasoline declined, helping to close the gap. Also,
expenditures for certain economic development agreements are tied to revenues, and thus there was a
corresponding decrease in those items.
By using conservative budget management strategies, the City of Allen has been able to navigate
challenging economic times with minimal impact to staff, programs, and service levels. The City
continually monitors economic conditions, and is prepared to make adjustments as circumstances
change.
City of Allen 30 FY 2011 Budget
I
CITY OF ALLEN
REVENUE SUMMARY
2010-2011 FISCAL YEAR
The City's largest revenue sources are ad valorem taxes, sales taxes, and charges for services.
Below is a discussion of these major revenue sources and the underlying assumptions used in
developing the budget. It also includes any significant trends that affect the revenue
assumptions in the current and future fiscal years.
Ad Valorem Taxes
(28.26% of Total Revenues)
Ad Valorem Taxes are the City's second largest revenue source overall, and are the largest
revenue source in the General fund. Total estimated property tax revenues for FY 2011 are
$41.5 million. This is for the General, Debt Service, and Tax Increment Financing (TIF) funds.
The General fund portion makes up 41.59% of that fund's budgeted revenues, and is estimated
at $30 million for fiscal year 2010-2011. The portion allocated to the Debt Service fund is
approximately $10.7 million. These two include the TIF fund amount of $597 thousand.
The City's property tax is levied each October 1 on the assessed value listed as of the prior
January 1 for all real and certain personal property located in the City. Appraised values are
established by the Central Appraisal District of Collin County at 100% of estimated value and
certified by the Appraisal Review Board. The assessed value upon which the 2010 levy (for FY
2011) was based is $7,389,675,805. The collection rate is estimated at 100% and is based on
the City's historically high collection rate. The total tax rate was lowered to $.554 per $100 of
valuation, of which $.409082 is for General Fund operations. The remainder of the tax rate,
$.144918 per $100 of valuation, is for the Debt Service Fund. Portions from both the General
and Debt Service funds will be allocated to the TIF fund. The City, in an effort to rely less on
property taxes, has reduced the tax rate the last 18 years.
35,000
30,000
e
25,000
20,000
c
� 15,000
0
10,000
5,000
Tax Revenues and Tax Rate
2002 2003 2004 2005 2006 2007 2008 2009 201OR 2011
siainGeneml aNIMIDebt — Tax Rate
0.80
0.70
0.60 G
0.50
0.40
0.30 g
0.20 `
0.10
0.00
The chart above illustrates the growth in total property lax revenues over the last 10 years. In
' recent years, the debt portion of the revenues has increased to cover debt that has been issued
for new facilities. This is consistent with the City's long-term plan, which is updated annually.
City of Allen 31 FY 2011 Budget
CITY OF ALLEN
REVENUE SUMMARY
2010-2011 FISCAL YEAR
Sales Tax
(17.75% of Total Revenues)
Sales taxes are collected by retailers and remitted to the State Comptroller's Office for the sale
of goods and services within the City of Allen. The State returns the portion designated for the
City. The City receives 2 cents of the total sales tax collected. One cent is used in the General
Fund. The other 1 cent is split between the Allen Economic Development Corporation and the
Allen Community Development Corporation, and is the primary source of revenue in those two
funds. Due to new development, the City's sales tax continues to grow, and makes up
approximately 17.8% of the total General Fund revenues. This avoids too heavy a reliance on
such an elastic source of revenue. With the growth in previous years, the City Council has
made an effort to use sales tax revenue to reduce the property tax rate for the Citizens of Allen.
$2s
$20
Sales Tax
2003 2004 2005 2006 2007 2008 2009 2030R 2011
■Generaland TIF ■EDC ■CDC
The increase in total sales tax revenue from FY 2010 to FY 2011 is due to new retail
development and commercial construction in the City.
Charges for Services
(37.74°% of Total Revenues)
User charges are the largest source of revenue for the City, projected for FY 2011 at $55.4
million. Well over half of this is for revenues in the Water and Sewer and Solid Waste funds.
The remainder comes from charges in the Drainage Utility fund, user fees for various Parks and
Recreation programs and facilities, charges for services such as ambulance service and alarm
registration fees, and internal charges that allow for cash funding of vehicle and equipment
replacement and allocated costs of insurance premiums and claims.
Discussion will focus on the largest portion of this category, which comes from Water and Sewer
and Solid Waste revenues.
City of Allen 32 FY 2011 Budget
A
I
IL
CITY OF ALLEN
REVENUE SUMMARY
2010-2011 FISCAL YEAR
Water and Sewer Fund
Water and Sewer revenues are collected for the sale of water and disposal of sewage for
residential, commercial and apartment usage. Revenues for FY 2010-2011 are estimated at
$16.2 million for water sales and $10.0 million for sewer charges. The City's water and sewer
rate study is used as a guide for projecting water and sewer revenues. The City updated the
rate study in late FY2009.
$25
0
$20
c $15
N
d
� $10
d
� $5
$0
Water and Sewer Revenues
2003 2004 2005 2006 2007 2008 2009 201OR 2011
EWatar YSaWar
Solid Waste Fund
These fees are charged for residential, commercial, and apartment garbage collection and solid
waste disposal. These fees cover the cost of collection and disposal of this waste by
Community Waste Disposal and the North Texas Municipal Water District. Revenues for
garbage, recycling, commercial collections, and solid waste disposal are projected for fiscal year
2010-2011 at $5.94 million.
$6
N
O $5
M $4
c
w 83
0
c $2
v
fro $1
$0
Solid Waste Revenues
2003
2004 2005 2006
2007 2008
2009 2010R 2011
.solid waste oRecychng
•hazardous Waste
.Other
City of Allen
33
FY 2011 Budget
CITY OF ALLEN
REVENUE SUMMARY
2010-2011 FISCAL YEAR
Other Revenue Sources
Although not a large percentage of total City revenues, franchise fees and licenses and permits
are an important part of General fund revenues. Fluctuations in these revenue sources due to
economic conditions can have a significant impact on the General fund.
Franchise Fees
Franchise Fees are received from specific entities that provide utility services to residents and
businesses in the City of Allen. Utilities (electric, telephone, gas, and cable) that operate in the
City pay this fee for their use of the City's right of way to run their utility lines. Telephone
franchise fees are based on number of access lines. Other franchise fees are based on a
percentage of gross receipts or units of energy sold. Projections are based on population
increase and projected utility use. Franchise fees for fiscal year 2010-2011 are projected at
approximately $5.8 million.
A
Licenses and Permits
License and Permit revenues represent 1.32%, or approximately $952 thousand, of the total
projected General fund revenues for the new fiscal year. They are made up of commercial
permits, and City licensing revenues and inspection fees, and are collected by the Building
Inspections department. They include project permits that cover all parts of construction
(electrical, plumbing, and mechanical permits and certificate of occupancy fees), specific
permits (fences, electric, plumbing, etc.) and service fees (re -inspections, special inspections ,
and special services). Permit activity for FY 2011 is expected to be 6.5% higher than the FY
2010 revised estimate, driven by an increase in multifamily permits. Small decreases in single
family and commercial permits are expected.
City of Allen 34 FY 2011 Budget
I
CITY OF ALLEN
I
CITY OF ALLEN
COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES
FOR FISCAL YEAR 2010.2011
BEGINNING BALANCE
-V-1061,6W
$ 1368247
f 506381
8138.317 $
2,891,190 $
1,386,424
$ 1.965
REVENUES
Ad Valorem Taxes
30,060,044
10,676,382
781,129
-
-
-
Sales Tax
12,833,232
-
326,529
-
-
-
Franchise Fees
5,811,414
-
-
-
-
-
-
LicensesandPermits
951,900
-
-
-
-
-
-
GrantsBContdbutions
927,4]]
-
-
-
-
-
-
ChargesforServices
11,512,572
-
-
28,315,000
5,860,588
1,259,000
1,831,4W
Fines
1,985,066
-
-
42].500
-
-
-
Miscellaneous
666,]2]
-
-
305,250
W,000
-
Interest Earned
250,465
16,900
2,500
$0,275
26,330
13,610
-
Reimbursements
1,905,792
-
-
-
-
-
5,500
Operating Transfers In
538/9]5
W0000
-
529,4]]
-
-
263,91]
TOTAL REVENUES
]2,2]0,484
11,193,282
1,110,24$
27,857,1502
5,936,918
1,92610
2,100,824
TOTALAVAILABLE
$ 87232099
$ 12,559,529
$ 1,616,629 $
35,793,819 $
0,828,108 E
2.659,034
f 2,102,789
EXPENDITURES
General Govemment
18,134,468
-
8]0,14]
738,440
-
-
-
Public Safety
25,166,693
-
-
-
-
-
-
PublicWorls
3,]66,1]2
-
-
19,333,542
5,686,802
858,163
-
CultureBRecreatlon
22,440,661
-
-
-
-
-
2,095,872
Community Development
2,428,998
-
-
-
-
-
-
GrentAdminisiration
-
-
-
-
-
-
-
Trensfers0ut
618,666
-
-
4,2]8,3]8
204,914
609,448
-
NNService
-
11,684,027
-
1,695,682
-
-
'Capital Projects
-
-
-
1,520,000
300.000
TOTAL EXPENDITURES
72,555,658
11,604,027
8]0,14]
27,564,022
6,191,716
1,487,611
2,095,872
'
ENDING BALANCE
$ 14,676.441
$ 075,W2
$ 746,482 $
8,229,]9] $
2,636.392 $
1,191.423
$ 6,917
' These amounts represent cash Bnanciw M W pmv Wftmthe funds indicated
A list of estimated costs for all pretecta included in Vei
City of Allen 36 FY 2011 Budget
CITY OF ALLEN
COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES
FOR FISCAL YEAR 2010-2011
II
City of Allen 37 FY 2011 Budget
S ectal RevenueI
Intimal SeMce Funds
Com onanl Unita
Total
Asset
Noel
GrengB
Replacement
Risk
Economic
CammunXy
All Funds
FotlMture
Occu .Tse S
Gal Ray.
Fund
Mana amens
Dawlo mmt
Dewlo mens
2010-2011
$ 69,5]6
$ 1.356941 $
463491
$ 585051]
$ 3180246
$ 1040651
$ 89]4019
E 50165600
II
City of Allen 37 FY 2011 Budget
'
-
-
-
-
,456,114
6,456,114
2,071,989
"
-
-
-
-
5,811,414
"
-
-
-
-
-
951,900
-
-
2,042,112
-
-
-
-
2,969,589
-
-
1.484,560
],183,59]
-
-
55446,]24
101,000
-
-
-
-
-
-
2,514,366
854,582
_
_
_
-
1.8861559
200
12,870
6.00
73,665
46,190
2,040
)6,5)3
63,708
-
-
-
21,000
29,900
119,000
-
2,081,182
-
1)0328
190) 64
]019461
101,200
8]].452
2,218,440
1,5)9,225
),450.451
6,600,154
6,532,68]
146,901,45)
$ 170.776 $
2,234,393 $
2,681,931 $
)429)42 $
10.610.697 $
7640805 $
15506]06 E
19706705)
-
-
-
92,100
7,669,611
2,961,318
-
3,464,084
80.00
-
-
1,434114
-
-
-
26,880,807
289.520
_
_
29.934.199
-
741,338
-
83,368
-
-
-
25,361,238
'
-
-
-
-
-
873,197
3,302,195
-
-
2,419,682
-
-
-
-
2,419,662
-
-
-
-
-
1,072,100
283,034
7,066,540
-
-
-
-
-
1,695,690
2,949,754
17,925,133
-
-
-
-
-
1000,00
11 365559
14,185,559
'
80,000
]41,336
2,419,662
1,899,103
7,669,811
6,629,108
15,471,544
157,339,417
$ 90.)]6 $
1.493057 $
262269 $
5,530,639 $
2.941,086 E
1.011.697 $
35.162 $
38727640
II
City of Allen 37 FY 2011 Budget
CITY OF ALLEN
COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES
FISCAL YEAR 2010-2011
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
BEGINNING BALANCE 47,594869
50249,773
49,295,331
50,165,600
REVENUES
Ad Valorem Taxes
39,603,575
41,368,563
41,139,030
41,517,555
Sales Tax
22,094,327
25,371,424
24,570,531
26,071,989
Franchise Fees
5,448,976
5,828,503
5,722,562
5,811,414
Licenses and Permits
1,289,932
1,007,100
893,900
951,900
Grants & Contributions
1,270,041
1,403,196
3,818,063
2,969,589
Charges for Services
44,240,897
47,939,858
46,926,322
55,446,724
Fines
2,427,938
2,341,715
2,512,003
2,514,366
Miscellaneous
1,555,828
1,666,247
1,834,006
1,886,559
Interest Earned
1,205,564
1,205,000
707,723
630,708
Reimbursements
520,160
855,496
1,322,095
2,081,192
Operating Transfers In
7,616,216
5,488,293
7,191,426
7,019,461
TOTAL REVENUES
127,273,454
134,475,395
136,637,661
146,901,457
TOTAL AVAILABLE 174,868,323 184,725,168 185,932,992 197,067,057
EXPENDITURES
General Government
24,837,814
30,859,189
35,403,181
30,464,084
Public Safety
26,223,774
25,469,609
25,250,702
26,680,807
Public Works
26,534,671
28,954,299
28,430,141
29,934,199
Culture & Recreation
15,593,920
16,409,377
18,059,876
25,361,238
Community Development
3,184,966
3,352,385
3,571,041
3,302,195
Grant Administration
1,347,010
1,808,498
3,835,606
2,419,662
Transfers Out
5,340,670
5,200,825
6,545,344
7,066,540
Debt Service
15,001,298
16,392,401
16,460,903
17,925,133
Capital Projects
7,508,870
13,522,070
1,781,970
6,420,000
Prior Year Project Commitments
-
-
7,765,559
TOTAL EXPENDITURES
125,572,992
141,968,653
139,338,764
157,339,417
ENDING BALANCE 49,295,331 42,756,515 46,594,228 39,727,640
City of Allen 38 FY 2011 Budget
1
ANALYSIS OF CHANGES IN
FUND BALANCES/RETAINED EARNINGS
The following table indicates the reasons for projected changes in fund balances/retained earnings of ($10,437,960):
Fund
2009-2010 Year
2010-2011 Year
Difference
6mlanation
End Estimate
End Projection
A drawdown due to one time expenditures is planned and
General Fund
$14,961,635
$14,676,441
($285,194)
provides for approximately 73.8 days of operations.
FY 2011 reflects a planned reduction to bring the fund
lance within to Me policy requirement of 511l,10%.
Debt Service
$1.366,24]
$8]5,502
(5480,745)
Funds remaining are comprised of interest eemings and
delinquent tax collections and will remain in the fund.
Property and sales lax have been collected in TIF #2:
TIF
$506.381
$748.482
$240,101
however, no grants are currently being paid out.
A drawdown is allowed as part of funding approximately
Ublity Enterprise Funds
$2.2 million in capsal improvements and one capital
(Water 8 Sewer. Solid Waste,
$12,413,931
$12,057,612
($358.319)
expenditures. Estimated reserves in Me Water 8 Sewer
and Drainage Unity)
fund at the end of FY 2011 are 109 days of expenditures,
which is within 90-120 days.
Golf Course
$1,965
$6,917
$4,852
This ford is subsidized in order to break even.
Funds collected in one year are appropriated in Me
Asset Fodelfure
$89.578
$90,778
$21,200
following year.
FY 2011 x111 have a full years impact of two new hotels
Hotel Occupancy Tax
$1,356,941
$1,493,057
$136,116
opened during FY 2010. Funds collected in one year are
appropriated in Me Mbwing year.
Funds remaining are restricted and will be tamed over to
future years for allowable expentlltures. Expenditures are
s 8 Special Revenue
$483.481
5262,289
($201,222)
only for Mose goods or services as allowed by law, or as
approved by Me agencies awarding Me grants.
Reserves in this fund are used for scheduled
replacements of vehicles, technology, and equipment.
cement rund
$5,850.51]
$5,530.639
($319,878)
Vehicle and machinery replacements exceed annual
[Risk
contributions creating a drawdown for FY 2011 . This Is
primarily due to the purchase of a $1 million Fire Engine.
Due to positive worker's compensation claims experience.
Management
$3,160,246
$2,841,086
($219.160)
reserves have increased beyond required levels. This
allows for a reduction in charge outs to the other funds.
A drawdown is allowed as part of funding approximately $1
Ecommic Development
51,010,851
$1,011,897
($28,954)
million m capital improvements.
Each year, unspent funds for prior year project
commitments are respproprialed, In order to reflect a
Community Development
$8.974,019
$35.162
($8.938,857)
better estimate of the remaining amount available. The
FY 2011 budget includes approximately $3.6 million to
cash finance Me renovation of Me City's golf course.
Totals
$50.165,600
$39,72].640
($10,437.960)
City of Allen 39 FY 2011 Budget
i
CITY OF ALLEN
I
CITY OF ALLEN
ORGANIZATIONAL CHART
Crty Attomey City Manager
Assistant City Manager
Public and Media Relations F
Community Services
Finance
Human Resources
4brery
Planning and
Development
I Municipal Judge
Building and Code
COW,..
City Secretary
Engineering
Fire
Inf rrn lion Technology
Parka and Recreation
Police
City of Allen 41 FY 2011 Budget
CITY OF ALLEN
STAFFING
Solid Waste Fund
FISCAL YEAR 2010-2011
5.50
5.50
6.00 0.50
Drainage Fund
ACTUAL
ORIGINAL
REVISED
PROPOSED
Increase (Decrease)
General Fund
2008.2000
2005-2010
200a-2010
2010-2011
FY201OR to FY2011
City Secretary
2.00
2.00
2.00
2.50
0.50
Municipal Court
11.00
11.00
11.00
11.00
-
City Administration
5.50
5.50
5.50
5.50
-
Public & Media Relations
5.00
5.00
5.00
5.00
-
I.T.
10.00
10.00
10.00
10.00
-
Human Resources
5.00
5.00
5.00
5.00
-
Police
157.00
157.00
157.00
157.00
-
Parks & Recreation
127.45
127.45
177.42
177.42
-
Library
36.25
36.25
36.45
36.45
-
Fire
98.00
98.00
98.00
98.00
-
Building & Code
20.00
18.00
18.00
18.00
-
Planning & Development
11.00
11.00
11.00
11.00
-
Community Services
26.00
26.00
26.00
27.00
1.00
Finance
16.00
16.00
16.00
16.00
-
Solid Waste Fund
5.50
5.50
5.50
6.00 0.50
Drainage Fund
6.00
7.00
7.00
7.00 -
Golf Course Fund
34.08
34.08
34.08
34.08 -
Hotel Fund
1.00
1.00
1.00
1.00 -
Risk Management Fund
2.00
2.00
2.00
2.00 -
Economic Development Fund
4.00
4.00
4.25
4.25 -
Total City of Allen Employees, All Funds
658.28
656.28
706.70
711.70 5.00 .
All positions are shown as full-time equivalents (FTE)
FY 2010 Midyear:
Added 0.20 FTE for Temp -Library Clerk positions funded by the Lone Star Grant.
Added one 0.25 FTE for the Inlem position at AEDC.
Added 49.97 FTE for Allen Event Center and Community Ice Rink
FY 2011:
0.50 FTE for an Administrative Assistant in City Secretary/Council Division.
1 FTE in Community Services is for a Custodian at the Service Center.
3 FTE's in Water & Sewer for an additional Leak Detection Crew.
0.50 FTE in Solid Waste Fund is to convert a 0.50 Part Time Education Spedalist to a Full Time position.
City of Allen 42 FY 2011 Budget
I
BEGINNING FUND BALANCE
REVENUES
Ad Valorem Taxes
Sales Tax
Franchise Fees
Licenses and Permits
Contributions
Charges for Services
Fines
Miscellaneous
Interest Earned
Reimbursements
Operating Transfers In
Capital Leases
TOTAL OPERATING REVENUES
EXPENDITURES
CITY OF ALLEN
GENERALFUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2010-2011
'2008-2009 '2009-2010 2009-2010 2010-2011
ACTUAL BUDGET AMENDED BUDGET
$ 14,880,512 $ 13,781358 $ 15,101,307 111 14,961,635
29,828,073
30,041,006
30,035,559
30,060,044
10,879,111
12,460,253
12,112,746
12,833,232
5,448,976
5,828,503
5,722,562
5,811,414
1,289,932
1,007,100
893,900
951,900
160,010
81,000
292,905
927,477
3,989,643
4,520,543
5,850,821
11,512,572
1,817,068
1,929,215
1,926,695
1,985,866
577,445
523,930
631,859
666,727
422,000
466,800
283,304
250,465
243,148
811,696
1,204,172
1,905,792
4,287,375
4,397,558
5,797,558
5,364,975
35,069
$ 58,977,850 $
62,067,604 $
64,752,081 $
72,270464
TOTAL AVAILABLE $ 73,858,362 $ 75,848,962 $ 79,853,388 $ 87,232,099
General Government
13,232,565
16,643,605
18,093,602
18,134,468
Public Safety
23,662,509
24,867,059
24,426,344
25,166,693
Public Works
3,499,113
3,690,171
3,611,693
3,766,172
Culture & Recreation
12,895,761
13,524,471
15,076,539
22,440,661
Community Development
2,284,711
2,404,257
2,376,241
2,428,998
TOTAL OPERATING EXPENDITURES $ 55,574,659 $ 61,129,563 $ 63,584,419 $ 71,936,992
FUND BALANCE BEFORE TRANSFERS $ 18,283,703 $ 14,719,399 $ 16,268,969 $ 15,295,107
Transfers Out 3,182,396 956,793 1,307,334 618,666
TOTAL GENERAL FUND EXPENDITURES It 58,757,055 $ 62,086,356 $ 64,891,753 $ 72,555,658
ENDING FUND BALANCE $ 15,101,307 $ 13,762,606 $ 14,961,635 $ 14,676,441
DAYS OPERATIONAL EXPENSES IN RESERVE
Fund Balance Required: 60 to 90 days operational expanses
73.8
$ 11,926,957
'Parks & Rec Special Revenue and Antenna Fund are combined With General Fund for FY 2010 amended and FY 2011.
' For comparison purposes they are included in FY 2009 actual and FY 2010 budget.
City of Allen
43
FY 2011 Budget
i
CITY OF ALLEN
I
1
GENERAL FUND REVENUE
FY 2010-2011
Licenses and
Development
Permits Contributions
1.32% 1.28%
0.85%
Franchise Fees
Fines
8.04%
2.75%
Miscellaneous
Public Works
0.92%
5.19%
Interest Earned
0.35%
Reimbursements
2.64%
Operating
Transfers In
7.42%
EXPENDITURES BY FUNCTION FY 2010-2011
Community
Development
Transfers Out
3.35%
0.85%
ral
overnment
24.99%
Public Works
5.19%
City of Allen 45 FY 2011 Budget
CITY OF ALLEN
GENERALFUND
REVENUES
FISCAL YEAR 2010.2011
'2008-2009 '2009-2010 2009-2010 2010-2011
REVENUE -DETAIL ACTUAL BUD ET AMENDED BUDGET
Current
$
29,345,704
$
29,595,301
$
29,738,423
$
29,769,068
Delinquent
Teen Court
118,770
800
297,137
1,000
148,568
65,528
145,488
Penalty & Interest
74,458
160,092
10,360
148,568
9,500
148,568
Ball Field Rentals
145,488
Rollback
50,000
203,507
Athletics
309,901
301,052
301,052
301,052
-
SUBTOTAL $
29,828,073
$
30,041,006
$
30,035,559
$
30,060,044
SALESTAX
Municipal Sales Tax
10,692,764
12,282,053
11,868,116
12,585,699
Mixed Drink Tax
186,347
178,200
244,630
247,533
SUBTOTAL $
10,879,111
$
12,460,253
$
12,112,746
$
12,833,232
FRANCHISE FEES
Electric
3,138,670
3,315,627
3,230,847
3,259,361
Gas
770,196
1,046,352
825,000
850,000
Communication
358,978
364,334
355,238
364,400
Cable
729,918
659,432
840,607
862,287
Solid Waste
451,214
442,758
470,870
475,366
SUBTOTAL $
5,448,976
$
5,828,503
$
5,722,562
$
5,811,414
LICENSES & PERMITS
Single Family Permits
299,967
162,500
276,250
260,000
Multi -Family Permits
72,150
192,000
-
140,000
Commercial Permits
442,967
308,000
263,750
196,000
Building Permits -Other
151,225
120,000
130,000
130,000
Tree Permits
78,800
800
1,300
800
Uniform Fire Code Permits
60,979
40,000
40,000
40,000
Health Permits
54,700
57,000
62,000
65,000
Sign Permits
28,080
30,000
30,000
30,000
Clearing & Grading Permit
750
600
600
600
Development Permits
1,700
1,200
2,000
1,500
Animal Licenses
59,132
60,000
60,000
60,000
Licenses & Registrations
39,482
35,000
28,000
28,000
SUBTOTAL $
1,289,932
$
1,007,100
$
893,900
$
951,900
CONTRIBUTIONS
Donations/Sponsorships
160,010
81,000
292,905
927,477
SUBTOTAL $
160,010
$
81,000
$
292,905
$
927,477
CHARGES FOR SERVICE
Court Fees
29,858
29,975
29,975
30,874
Judgment NISI
1,977
3,000
3,000
3,000
Teen Court
1,320
800
1,560
1,000
Arrest Fees
65,528
72,290
72,290
74,458
Police Reports
10,360
9,500
9,500
10,000
Ball Field Rentals
58,916
50,000
50,000
50,000
Athletics
309,901
301,052
301,052
301,052
'Parks & Rec Special Revenue and Antenna Fund are combined with General Fund for FY 2010 amended and FY 2011
For comparison purposes they are included in FY 2009 actual and FY 2010 budget.
City of Allen 46 FY 2011 Budget
I
CITY OF ALLEN
GENERALFUND
REVENUES
'
FISCAL YEAR 2010.2011
2008-2009
•2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
CHARGES FOR SERVICE - cont
Pool Admission Fees
249,773
265,120
255,120
256,020
Concession Sales
86,324
94,824
439,099
1,251,061
Learn to Swim Fees
248,174
209,950
209,950
215,000
Pool & Facility Rental
218,069
156,200
402,400
1,761,328
Membership Revenue
592,246
523,880
529,925
732,302
Class Fees
473,277
486,032
454,541
690,311
Special Events
142,724
221,620
63,601
72,645
Ticket Revenue
-
-
774,187
3,526,716
Swim Team Revenue
16,254
11,000
11,000
12,200
Reproduction Revenues
4,710
4,200
3,800
3,800
Zoning/Platting/Admin Fees
40,952
35,000
35,000
35,000
Alarm Registration Fees
156,494
135,000
145,000
150,000
Abandoned Property
7,434
5,000
7,301
7,000
Fingerprint Revenue
10,605
10,000
10,000
10,000
Ambulance Services
1,206,939
1,100,000
1,182,000
1,250,000
Fire Reinspections
2,148
2,500
2,000
2,500
Reinspection Fees
33,250
45,000
40,000
43,000
Inspection Fees
22,110
6,000
70,000
30,000
Special Activities/Recreation Fees
300
600
150,055
150,055
'
Ticket Fees
742,000
598,465
843,250
SUBTOTAL
$
3,989,643
$ 4,520,543
$
5,850,821
$
11,512,572
FINES & FORFEITURES
Court Fines
1,722,955
1,844,215
1,846,695
1,903,866
False Alann Fines
23,776
20,000
20,000
22,000
Library Fines
70,337
65,000
60,000
60,000
SUBTOTAL
$
1,817,068
$ 1,929,215
$
1,926,695
$
1,985,866
MISCELLANEOUS
Auction Revenue
71,718
5,000
91,331
34,000
Interest
422,000
466,800
283,304
250,465
Street Light Surcharge
-
3,000
3,000
1,500
Water Tower Rental Fees
446,226
472,200
446,235
468,126
Miscellaneous
59,501
43,730
91,293
163,101
SUBTOTAL
$
999,445
$ 980,730
$
915,163
E
917,192
REIMBURSEMENTS
Other Reimbursements
243,148
811,696
1,204,172
1,905,792
SUBTOTAL
$
243,148
$ 811,696
$
1,204,172
$
1,905,792
OTHER FINANCING SOURCES
Operating Transfers In
4,287,375
4,397,558
5,797,558
5,364,975
Capital Leases35,069
'
SUBTOTAL
TOTAL OPERATING REVENUES
$
4,322,444
$ 4,397,558
$
5,797,558
$
5,364,975
$
58,977,850
$ 62,067,604
$
64,752,081
$
72,270,464
'Parks & Rec Special Revenue and Antenna Fund are combined with General Fund for FY 2010 amended and FY 2011.
For comparison purposes they are included in
FY
2009 actual and
FY 2010 budget.
City of Allen
47
FY 2011
Budget
CITY OF ALLEN
TAX STRUCTURE
FISCAL YEAR 2010-2011
ASSESSED VALUE (Final) - 2010 Tax Year
REVENUE AT $.554 PER $100 VALUATION
CONTRIBUTION TO DEBT SERVICE
CONTRIBUTION TO GENERAL FUND
100.0% COLLECTION RATE
$ 7,389,675,805
$ 40,938,804
TAX RATE DISTRIBUTION
10,708,970
30,229,834
RATE PERCENT AMOUNT
GENERAL FUND 0.409082
73.84%
$
30,229,834
DEBT SERVICE FUND 0.144918
26.16%
10,708,970
0.554000
100.00%
$
40,938,804 (A)
(A) Approximately $460,000 of the General Fund property taxes
and $137,000 of the Debt Service Fund property taxes will be allocated
to the TIF Fund as property tax increments for TIF Zones #1 and #2.
City of Allen 48 FY 2011 Budget
I
CITY OF ALLEN
BUDGET ASSUMPTIONS
FISCAL YEAR 2010-2011
' Assumptions Used for Projecting 2010-2011 Revenues and Expenditures
1. Tax rate used = $ .554
- Based upon final FY2011 appraised value of $7,389,675.805 (0.99% increase)
- FY2010 final assessed value = $7,317,367,749
2. Growth in sales tax revenue of 6.1% over FY2010 revised budget
- FY2010 revised sales tax is estimated to increase 10.99% over FY2009 actual.
Sales tax is estimated at $294,835 for Wattefs Creek and $1,542,408 for The Village
at Allen. In addition, $400,000 is expected related to data center construction.
- FY2011 sales tax includes Wal-Mart opening in January, Cabala's opening in June,
and new equipment purchases related to the data center. The Village at Allen and
Watters Creek continue to add new tenants and sales tax revenue is projected to
increase.
3. Overall City growth
- FY2011 Residential growth projected at 400 permits
- FY2011 Commercial growth projected at about a 25% revenue decrease from
FY2010 revised.
- FY2010 Multi -family projected at 350 units at Custer and Ridgeview.
4. Population - FY2011 approximately 87,500
5. Franchise fees
Electric: TXU(Atmos) kilowatt hour usage is expected to increase 3.7% over the revised FY2010
budget primarily due to the demands of the data center opening in FY2011.
Coserve and GCEC Electric franchise revenue projected at a combined decrease of
5.42% from FY2010 revised. However, audit findings created over $100,000 in
additional revenue from GCEC for FY2010 revised. The findings are expected to
generate an additional $25,000 per year in revenue.
Gas: TXU(Atmos) gas franchise projected at 2.89% increase from the revised FY2010 budget.
CoSery gas franchise projected at a 3.4% increase from the revised FY2010 budget
Natural gas commodity prices have an impact on this revenue source.
Telephone: Access line fees projected at an increase of 2.58%, which reflects growth in the
telecommunications provided to Citizens and businesses.
Cable: Cable franchise fees projected at 2.58% above revised FY2010.
6. Other
Ambulance: FY2011 revenues projected at 5.75% growth over FY2010 revised.
Investments: Earnings were projected using agency coupon rates ranging from 1.75% to 3.922% and
TexPool at the rate of 0.20%.
Inflation: CPI for Dallas Metropolitan Statistical Area (MSA) is approximately 0.0.
Gasoline: Used an average rate of $2.32 per gallon for FY2010 and $2.70 for FY2011.
7. Event Center and The Village at Allen
- Net cash flow projected at zero.
- City ticket fee projected at $839,250 in FY2011. The reimbursement to MGHernng is
budgeted at 75% of the ticket fee revenue.
- The properly tax and sales tax reimbursement to MGHerring is budgeted at 90%.
- It is anticipated that the City will be reimbursed by the Event Center for electricity
' and natural gas costs associated with the parking garages and the Event Center.
City of Allen 49 FY 2011 Budget
CITY OF ALLEN
GENERALFUND
EXPENDITURES BY FUNCTION
FISCAL YEAR 2010-2011 '
'2008-2009 `2009-2010 2009-2010 2010-2011
ACTUAL BUDGET AMENDED BUDGET
General Government
City Secretary
285,048
306,651
300,101
321,389
Municipal Court
610,941
659,701
620,202
642,597
City Administration
656,683
733,820
619,736
747,165
Public & Media Relations
439,299
473,127
465,053
471,410
Information Technology
2,939,896
1,883,933
1,844,255
1,868,762
Human Resources
639,455
705,038
602,017
640,019
Internal Services
5,258,669
8,714,453
10,536,643
10,053,747
The Village at Allen
99,526
138,000
51,947
25,000
Allen Event Center
-
650,000
726,811
736,071
Building Maintenance
973,167
959,249
962,188
1,040,368
Service Center
-
-
-
174,359
Finance
1,329,881
1,419,633
1,364,649
1,413,581
Total General Government $ 13,232,565 $ 16,643,605 $ 18,093,602 $ 18,134,468
Public Safety:
Police
13,753,567
14,355,067
14,077,740
14,351,445
Fire
9,908,942
10,511,992
10,348,604
10,815,248
Total Public Safety $
23,662,509 $
24,867,059 $
24,426,344 $
25,166,693
Public Works:
$ 2,404,257
$
2,376,241
$
Community Services Administration
343,296
379,059
373,720
385,508
Streets
747,859
896,881
839,087
896,042
Engineering
2,407,958
2,414,231
2,398,886
2,484,622
Total Public Works $ 3,499,113 $ 3,690,171 $ 3,611,693 $ 3,766,172
Culture & Recreation:
Parks & Recreation 10,472,890 10,994,694 12,603,686 19,882,141
Library 2,422,871 2,529,777 2,472,853 2,558,520
Total Culture & Recreation $ 12,895,761 $ 13,524,471 $ 15,076,539 $ 22,440,661
Communitv Develooment
Building & Code Compliance
1,367,106
1,365,590
1,335,068
1,361,025
Planning & Development
917,605
1,038,667
1,041,173
1,067,973
Total Community Development $
2,284,711
$ 2,404,257
$
2,376,241
$
2,428,998
TOTAL OPERATING EXPENDITURES $
55,574,659
$ 61,129,563
$
63,584,419
$
71,936,992
Total Transfers Out $
3,182,396
$ 956,793
$
1,307,334
$
618,666
TOTAL EXPENDITURES $
58,757,055
$ 62,086,356
$
64,891,753
$
72,555,658
`Parks & Rec Special Revenue and Antenna Fund are combined with General Fund for FY
2010 amended and
FY
2011.
For comparison purposes they are included in FY 2009 actual and FY 2010 budget.
City of Allen 50 FY 2011 Budget
1
'Parks & Rec Special Revenue and Antenna Fund are combined with General Fund for FY 2010 amended and FY 2011
For comparison purposes they are included in FY 2009 actual and FY 2010 budget.
General Fund
Expenditures By Classification
Professional
Services
9.24%
Capital
0.27%
Transfers
111 0.85%
City of Allen 51 FY 2011 Budget
CITY OF ALLEN
EXPENDITURES BY CLASSIFICATION
AS A PERCENT
OF TOTAL GENERAL FUND BUDGET
'
FISCAL YEAR 2010-2011
2009-2010
"2008-2009
%OF REVISED
%OF
2010-2011
%
CLASSIFICATION
ACTUAL
ACTUAL BUDGET
BUDGET
BUDGET
BUDGET
Personnel Services
$ 38,206,686
65.02% $ 39,801,201
61.33% $
42,640,001
58.77%
Operations
13,493,819
22.97% 20,114,347
31.00%
22,397,382
30.87%
Professional Services
2,280,691
3.88% 3,488,871
5.38%
6,705,609
9.24%
Capital
1,593,463
2.71% 180,000
0.28%
194,000
0.27%
Transfers
3,182,396
5.42% 1,307,334
2.01%
618,666
0.85%
TOTAL
$ 58,757,055
$ 64,891,753
$
72,555,658
1
'Parks & Rec Special Revenue and Antenna Fund are combined with General Fund for FY 2010 amended and FY 2011
For comparison purposes they are included in FY 2009 actual and FY 2010 budget.
General Fund
Expenditures By Classification
Professional
Services
9.24%
Capital
0.27%
Transfers
111 0.85%
City of Allen 51 FY 2011 Budget
I
CITY OF ALLEN
I
1
ALLEN EVENT CENTER
DIVISION 001-1980
No Personnel in this Department
City of Allen 53 FY 2011 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND ALLEN EVENT CENTER 001-1980-418
The Allen Event Center Department was created to track revenues and expenses associated with the
management agreement.
City of Allen 54 FY 2011 Budget
i
i
r
■
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
ALLEN EVENT CENTER
001-1980418
EXPENDITURE SUMMARY
2008-2009 2009-2010
2009-2010
2010-2011
ACTUAL BUDGET
AMENDED
BUDGET
CLASSIFICATION
Operations
- 650,000
725,511
734,771
Professional Services
-
1,300
1,300
DEPARTMENT TOTAL
$
$ 650,000
$
726,811
$
736,071
EXPENDITURE DETAIL
2008-2009 2009-2010
2009-2010
2010-2011
OPERATING EXPENSES
ACTUAL BUDGET
AMENDED
BUDGET
Electricity
- 650,000
590,511
602,971
Natural Gas
-135,000
131,800
SUBTOTAL
$
- $ 650,000
$
725,511
$
734,771
PROFESSIONAL SERVICES
Professional Services
1,300
1,300
SUBTOTAL
$
- $ -
$
1,300
$
1,300
DEPARTMENT TOTALS
$
$ 650,000
$
726,811
$
736,071
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 55 FY 2011 Budget
v
CITY OF ALLEN
I
1
BUILDING AND CODE COMPLIANCE
DIVISIONS
HEALTH INSPECTION 001-4520
BUILDING INSPECTION 001-4530
Chief Building Official
1
Administrative Assistant
1
Plans Examiner I Permit S' perwi I I Code Inspections I lEnvlronmental S
Supervisor Manager
1 1
Customer Senrce Cede Inspector Environmental
Representative Health Specialist
3 5 2
City of Allen 57 FY 2011 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND BUILDING & CODE COMPLIANCE 0014500-460
The Building and Code Compliance department is a multi -functional department charged with the responsibility of
managing compliance of building codes, zoning, and health ordinances.
1
Accomplishments /n FY2010:
• Processed permits, completed plan reviews, and inspected: 275 new businesses, over 450 new single-
family homes, 180 multi -family units, approximately 1500 additions and re -models, 100 accessory
buildings, 200 swimming pools, over 500 landscape irrigation systems, 700 fences, and 550 signs. Over
4,700 permits were issued in total, exceeding the previous year by 1000 permits.
• Adopted 2008 National Electrical Code in order to remain current (five years from code Edition date) for
International Organization for Standardization (ISO) evaluation and to provide both contractors and
citizens with the most current technology and material options.
Completed regional permit fee study and amended irrigation permit fees as new Texas Commission on
Environmental Quality (TCEQ) rules were implemented.
• Building Inspectors now have capability to post automated, real-time inspection results from the field on a
pass/fail basis by phone. Contractors may call the system to obtain results.
• Field personnel continued phased implementation of the Texas Pollution Discharge Elimination System
(TPDES) Municipal Separate Storm Sewer Systems (MS4) permit with TCEQ. Bi -monthly inspections
have resulted in a significant reduction of construction site discharge complaints.
• Building and Environmental staff worked to bring the Allen Event Center to completion, while meeting
permitting and inspection deadlines required for other large projects, such as Cisco, City of Allen Service
Center, Marriott, The Village at Allen, and Walmart. The department made significant strides in ongoing
staff development as plan review and inspection personnel obtained numerous new certifications. Three
staff members are now Certified Building Officials through the International Code Council. Two members
of the Environmental Health staff now hold Pest and Vector control license from the State of Texas.
• Assisted the Planning and Development Department by providing technical support to the Community '
Development Block Grant (CDBG) Home Repair Program.
• Worked with Code Enforcement to maintain partially built structures abandoned during the economic
slowdown. All of which have been either demolished or taken over by other parties to complete.
• Al public and semi-public swimming pools under permit have been equipped with anti -entrapment drain
covers as presaibed by the Virginia Graeme Baker Pool and Spa Safety Act.
• Adopted new Environmental Health Ordinance to mirror updated State and Federal codes and provide a
more user friendly format.
Objectives for FY 2011:
Goal 2. Cultivate regional alliances and Partnerships with agencies and governmental units that affect
Allen
Strategy 8. Work with partners to protect and conserve natural resources
Objective 3. Administer the Texas Pollution Discharge Elimination System (TPDES) Permit
• Continue phased implementation of TPDES MS4 Permit for year 3 initiatives.
• Complete grease/oil interceptor database to enhance response to TPDES concems. Every grease trap,
grease interceptor, and oil interceptor will be included in a database. Problem locations can be identified
and service schedules adjusted to assure no illicit discharge.
Goal 6. Maintain operational excellence In City government services
• Adopt the 2009 Edition of the International Building, Residential, Mechanical, Plumbing, Fuel Gas, Energy
Conservation, and Fire Codes and North Central Texas Council of Government regional amendments, in
order to stay current for ISO evaluation.
• Develop and implement a fee for General Contractor registration in the city and examine other possible
revenue sources. Monitor the January 2011 Legislative Session and evaluate potential fiscal impact of
legislation. Plumbers can no longer be charged as a result of the last session and there is sweeping
support for TDLR (Texas Department of Licensing and Regulation) efforts to extend this to Electrical,
HVAC, Irrigation, and Backflow Prevention Device testing contractors.
• Streamline permitting and various other fee services by taking credit cards over the phone, fax, or email.
• Continue to provide technical support for the CDBG Home Improvement program.
• Evaluate Multi -Family Licensing program to determine strengths, weaknesses, grading, and overall
effectiveness.
City of Allen 58 FY 2011 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
BUILDING AND CODE COMPLIANCE
001-4500-460
EXPENDITURE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
1,332,741
1,301,885
1,272,249
1,298,246
Operations
34,365
63,705
62,819
62,779
DEPARTMENT TOTAL
1387,106
1,365,590
1,335,068
1,381025
PERSONNEL SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Chief Building Official
1
1
1
1
Code Inspector
7
5
5
5
Code Inspection Supervisor
0
1
1
1
Environmental Services Manager
1
1
1
1
Environmental Health Specialist
2
2
2
2
Plans Examiner
4
3
3
3
Customer Service Representative
4
4
3
3
Administrative Assistant
0
0
1
1
Permit Supervisor
1
1
1
1
TOTAL FULL TIME
20
18
18
Is
EXPENDITURE DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
951,278
920,001
900,144
919,308
Longevity
5,792
5,180
5,156
5,776
Overtime
15,917
11,500
18,189
11,845
FICA
70,422
66,434
66,325
66,662
TMRS
123,935
129,526
127,356
131,825
Worker's Compensation
1,824
2,063
2,075
2,067
Health Insurance
141,005
150,943
138,188
145,561
Dental Insurance
11,638
11,423
11,084
11,490
Long-term Disability
2,505
2,777
2,197
2,189
Educational Assistance
6,604
-
-
-
Life Insurance
1,503
1,678
1,255
1,221
Flexible Spending
318
360
280
302
SUBTOTAL
E 1,332,741
E 1,301,885 E
1,272,249 E
1,298,246
OPERATING EXPENSES
Conferences & Training
3,889
9,900
9,900
9,900
Dues & Subscriptions
3,476
6,790
6,654
6,654
Mileage
-
97
95
95
Clothing & Uniforms
5,346
7,760
7,605
7,605
Printing & Reproduction
596
1,455
1,426
1,426
Gasoline
9,612
16,668
16,435
16,435
Office Supplies
4,867
10,670
10,457
10,457
Small Tools & Minor Equipment
436
4,000
3,920
3,920
City of Allen 59 FY 2011 Budget
FUND
GENERAL FUND
DEPARTMENT
BUILDING AND CODE COMPLIANCE
ACCOUNT
0014500-460
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Vehicle Maintenance
4,619
4,365
4,327
4,327
Credit Card Costs
1,524
2,000
2,000
1,960
SUBTOTAL
$ 34,365
$ 63,705 $
62,819
$ 62,779
DEPARTMENT TOTALS
$ 1,367,106
1,365,590
1,335,068
1,361,025
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 60 FY 2011 Budget
I
J
I
1
CITY ADMINISTRATION
DIVISION 001-1501
City Manager
1
Executive Assistant b CM
1
Assistant City Manager
1
Sr. Administrative Assistant I I Assistant to the ' CityManager
City of Allen 61 FV 2011 Budget
FUND DEPARTMENT ACCOUNT
GENERALFUND CITY ADMINISTRATION 001-1501-413
The City Manager serves under the policy direction of the City Council and is responsible for making
recommendations to the Council conceming policies and programs and developing methods to ensure the
efficient operation of city services. The office of the City Manager coordinates and administers the
implementation of ordinances, policies, and procedures that will provide for the orderly, positive, and planned
growth and development of the City of Allen.
Accomplishments in FY 2010:
• Implemented the City Council's Strategic Goal of providing public support in new economic development
initiatives through a joint venture to build and open the $52.6 million Allen Event Center. The venue
opened on time and under budget on November 4, 2009, and features two ice rinks and seats more than
6,300, including luxury suites.
• Negotiated economic development agreement with Cabela's Wholesale, Inc., to secure 100,000 square
foot retail store and 120 full-time equivalent jobs.
• Provided oversight and participated in the implementation of new economic development initiatives to
ensure the success of the new retail developments.
• Obtained over $3.2 million dollars in federal and state grants to fund an array of projects --from energy
efficiency to fire station construction.
• Remained actively involved in statewide legislative issues including the initiative by the State Legislature
to limit property taxes through either appraisal or revenue caps.
• Continued implementation of the City Council's Strategic Plan through facilitating the annual workshop
meeting and ensuring goals are accomplished.
• Continued the City of Allen's commitment to service excellence through the employee P.R.I.D.E. program.
• Strengthened city's financial position and prepared the annual budget with a reduction of the tax rate for
the seventeenth straight year.
Objectives for FY 2011:
Goal 6. Maintain operational excellence in City government services
• Continue to execute the policies and directives of the City Council in the areas of communications and
city operations.
Strategy 2. Develop Human Resources programs to become the City that is the "Employer of Choice"
• Continue to offer employees professional growth and development opportunities while identifying outlets
to celebrate organizational successes.
Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality
Services
Encourage creativity, flexibility, and accessibility in responding to customers' requests.
Strategy 4. Ensure excellent fiscal management to maintain public trust
• Maintain fiscally responsible policies and procedures to continue to operate the City of Allen in a cost
efficient manner.
Goal 2. Cultivate regional alliances and partnerships with agencies and governmental units that affect
Allen
• Continue to identity and participate in mutually favorable partnerships with other public and private
organizations in order to better provide services and benefits to the City of Allen.
City of Allen 62 FY 2011 Budget
I I
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
CITY ADMINISTRATION
001-1501-413
EXPENDITURE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
642,123
714,610
603,666
726,155
Operations
14,560
19,210
16,070
21,010
DEPARTMENT TOTAL
656,683
733,820
619,736
747,1
PERSONNEL SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
City Manager
1
1
1
1
Assistant City Manager
1
1
1
1
Assistant to the City Manager
1
1
1
1
Executive Assistant to City Manager
1
1
1
1
Senior Administrative Assistant
1
1
1
1
TOTAL FULL TIME
5
5
5
5
PART-TIME
Temporary Assistant City Manager
0.5
0.5
0.5
0.5
TOTAL PART TIME
0.5
0.5
---T5-0.5
EXPENDITURE DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
A TUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
469,369
511,819
431,359
520,069
Longevity
2,076
2,092
2,164
1,772
Overtime
3,775
1,500
1,092
-
Deferred Compensation
14,430
14,651
14,690
14,691
FICA
28,662
40,642
31,029
41,453
TMRS
63,114
73,691
63,005
76,149
Worker's Compensation
318
438
405
445
Health Insurance
46,666
55,460
46,886
57,878
Dental Insurance
3,441
3,687
3,257
3,709
Long-term Disability
1,025
1,224
859
1,015
Life Insurance
1,158
1,366
880
872
Flexible Spending
243
240
240
302
Car Allowance
7,846
7,800
7,800
7,800
SUBTOTALS
L_
642,123 $
714,610
$ 603,666
E 726,155
City of Allen 63 FY 2011 Budget
FUND
GENERAL FUND
DEPARTMENT
CITY ADMINISTRATION
ACCOUNT
001-1500-413
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATIONS
Conferences & Training
7,022
10,500
6,460
12,000
Dues & Subscriptions
3,497
4,335
4,335
4,335
Printing & Reproduction
36
75
75
75
Board & Commission Training
1,829
2,000
2,600
2,000
Office Supplies
2,176
2,300
2,600
2,600
SUBTOTAL $
14,560
$ 19,210
$ 16,070
$ 21,010
DEPARTMENT TOTALS
656,683
733,820
619,736
747,165
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 64 FY 2011 Budget
j
i
L
t
CITY SECRETARY
DIVISIONS
CITY SECRETARY 001-1000
MAYOR AND COUNCIL 001-1010
City Secretary
1
Senlor Administebve Assistentl I Administra65 Assistant
City of Allen 65 FY 2011 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND CITY SECRETARY 001-1000-411
pf qt The City Secretary's Office is responsible for the administration of city elections, the citywide
�.�"y Records Management program, responding to Public Information Requests and the annual
Board and Commission appointment process. The Office operates the Municipal Records
o,r �*Center for the storage of inactive city records until such time as those records may be disposed
of; identifies, preserves and serves as custodian of the city's historical records.
Accomplishments in FY2010:
• Conducted the annual orientation program for newly appointed and reappointed Board and Commission
members
• Completed the annual destruction of city records in accordance with the Texas State Library requirements
• Conducted annual open government training program for city personnel
• Implemented a Records Management Basics Training Class for city personnel
• Coordinated the Administrative Support Team
• Completed Supplement No. 6 to the Code of Ordinances and Supplement Nos. 4 and 5 to the Land
Development Code
• Conducted records management training for Records Liaison Officers
• Complied with the Public Information Act in responding to requests for open records in a timely fashion for
the City of Allen and Arts of Collin County Commission, Inc.
• Conducted the May 8, 2010 General Election for Council Place Nos. 4 and 6
• Continued microfilm and imaging program to ensure the preservation of commercial building plans and
permanent documents
Objectives for FY 2011:
Goal 6. Maintain operational excellence in operational excellence in Ci�aovemment services services
Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality
Services
• Respond promptly to requests for documents so that customers receive information in a timely manner
• Publish legal notices to satisfy state law and to inform the public through print media
• Maintain official city records to ensure the efficient retrieval of those records
• Administer city elections in accordance with state law, being unbiased and ethical in the process
• Provide increased support and training for the Records Management program, ensuring compliance with
the Texas State Library guidelines for records management
• Continue the program to encourage and increase voter participation in city elections
• Continue annual open government training program for city personnel
City of Allen 66 FY 2011 Budget
J
u
I"
FUND
GENERAL FUND
DEPARTMENT
CITY SECRETARY
2009-2010
ACCOUNT
001-1000411
EXPENDITURE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
126,125
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
34,705
560
608
608
Personnel Services
188,254
203,966
198,322
210,799
Operations98,794
9,830
102,685
101,779
110,590
DEPARTMENT TOTAL
285,048
306,651
300,101
321,389
PERSONNEL SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
5,913
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
386
315
308
303
City Secretary
1
1
1
1
Senior Administrative Assistant
1
1
1
1
TOTAL FULL TIME
2
2
2
2
PART-TIME
Administrative Assistant
0.0
0.0
0.0
0.5
TOTAL PART TIME
0.0
0.0
0.0
0.5
U]=if1ilm
Salaries
Workers Compensation
Health Insurance
Dental Insurance
Long-term Disability
Life Insurance
Flexible Spending
SUBTOTAL
OPERATIONS
Conferences & Training
Dues & Subscriptions
Mileage
Printing & Reproduction
Advertising
Meeting & Receptions
Ordinance Codification
Office Supplies
Small Tools & Minor Equipment
Boards & Commissions
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
121,943
126,125
126,296
137,383
27,761
34,500
34,500
34,705
560
608
608
656
407
300
131
309
9,501
9,830
91939
10,789
15,663
17,743
17,362
19,651
100
131
129
146
10,670
12,768
7,912
5,913
1,012
1,104
736
555
327
386
315
308
303
351
274
263
31,577
29,220
28,615
29,170
1,086
1,230
1,150
1,230
42
45
-
-
1,751
1,976
1,800
1,976
7,734
6,350
6,350
6,350
20,788
20,694
20,694
20,694
3,707
7,850
7,850
7,850
917
970
970
970
-
-
-
8,000
6,464
6,300
6,300
6,300
City of Allen 67 FY 2011 Budget
FUND
GENERAL FUND
DEPARTMENT
CITY SECRETARY
ACCOUNT
001-1000-411
2008-2009 2009-2010
2009-2010
2010-2011
ACTUAL BUDGET
AMENDED
BUDGET
OPERATIONS - cont.
Professional Services
3,724
11,650
11,650
11,650
Elections
10,667
9,000
9,000
9,000
Records Management
8,337
7,400
7,400
7,400
SUBTOTAL
$ 96,794 $
102,685
$ 101,779
$ 110,590
DEPARTMENT TOTALS
$ 285,048
306,651
300,101
321,389
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 68 FY 2011 Budget
1
City of Allen
COMMUNITY SERVICES
DIVISIONS
ADMINISTRATION 001-5110
BUILDING MAINTENANCE 001-5120
STREETS 001-5130
SERVICE CENTER 001-5140
Director
1
Senior Administrab eAssistant
1
Assistant Director
1
Str etslDrsinage Foreman II (Building Mainte' once
Cr. Leader I Building Technician
Lead Custodian
Equipment Operator 2
2
Maintenance WorkerI Custodian
W
FY 2011 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND COMMUNITY SERVICES /ADMINISTRATION 001-5110-432
Community Services Administration is responsible for the efficient and effective administration and direction of the
following areas: Streets, Drainage, Building Maintenance, Waste Services, Water & Sewer, and Utility Collections.
Accomplishments in FY 2010:
• Quickly and completely responded to citizen requests for assistance and information
• Developed electricity and natural gas budget estimates for all city funds
• Director continues to serve as a Board Member on the Cities Aggregation Power Project
• Director continues as Board Chair to the NCTCOG Resource Conservation Council
• Reported the 2"d year progress for the TCEQ Sanitary Sewer Overflow Program
• Continued Oncor's CitySmart Program that is aimed at improving the energy efficiency of city buildings
• Improved water conservation rebate program by adding smart irrigation system retrofit rebates
• Update Community Services Standard Operating Procedures Manual
• Continued to report electric consumption in accordance with Senate Bill 12 compliance to reduce
municipal electric use by 5% per year for 6 years
Objectives for FY 2011:
Goal 2. Cultivate regional alliances and partnerships with auencies and governmental units that affect
Allen
Strategy 8. Work with partners to protect and conserve natural resources
Objective 1. Work with NCTCOG to protect and improve air quality
• Continue fleet conversion to alternative fuels or vehicles meeting low emission standards (LEV)
Objective 2. Work with partners to protect and conserve electricity
• Continue to be involved in electric deregulation through the Cities Aggregation Power Project (CAPP) and
in the management of the city's power procurement and usage monitoring
• Continue Oncers CitySmart Program that is aimed at improving the energy efficiency of city buildings
• Continue Senate Bill 12 compliance and continue reducing municipal electric use
Goal 6. Maintain operational excellence in City government services
Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality
Services
• Respond to customer calls, e-mails, comment forms, or letters within one business day of the day of
receipt
• Provide responsible strategic planning to address long range water, sewer, and solid waste needs for city
and NTMWD capital improvements
Goal 8. Proactively work to protect. conserve, and manage water resources
Strategy 1. Develop water conservation initiatives that encourage residents, businesses and City's
operations to adopt a "low water -use" lifestyle
• Initiate a free residential home irrigation audit program
City of Allen 70 FY 2011 Budget
I
91
'URE SUMMARY
:ATION
Services
at Services
DEPARTMENT
int Director
Administrative Assistant
TOTAL FULL TIME
DETAIL
FICA
TMRS
Worker's Compensation
Health Insurance
Dental Insurance
Long-term Disability
Life Insurance
Flexible Spending
SUBTOTAL
OPERATING EXPENSES
Conferences & Training
Dues & Subscriptions
Printing & Reproduction
Gasoline
Office Supplies
Vehicle Maintenance
Radio Maintenance
SUBTOTAL
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
333,683
363,911
359,287
371,000
7,613
12,723
12,058
12,258
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
1
1
1
1
1
1
1
1
1
1
1
1
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
249,566
266,970
267,184
274,449
1,460
1,604
1,604
1,748
762
489
350
500
17,872
19,801
19,058
20,290
31,202
37,600
36,402
39,358
174
216
214
221
29,216
33,652
31,107
31,059
2,027
2,027
2,026
2,039
623
689
615
615
709
803
622
600
72
60
105
121
1,059
2,212
2,212
2,212
1,630
2,750
2,500
2,700
18
1,922
3,300
3,200
3,200
2,360
3,007
2,946
2,946
624
1,212
1,000
1,000
City of Allen 71 FY 2011 Budget
FUND
GENERALFUND
DEPARTMENT/DIVISION
COMMUNITY SERVICES/ADMINISTRATION
ACCOUNT
001-5110-432
2006-2089 2009-2010
2009-2010
2010-2011
ACTUAL BUDGET
AMENDED
BUDGET
PROFESSIONAL SERVICES
Professional Services
2,000 2,425
2,375
2,250
SUBTOTAL
$— 2,000 $ 2,425
$ 2,375
$ 2,250
DEPARTMENT TOTALS
$ 343,296 379,059
373,720
385,508
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 72 FY 2011 Budget
j
FUND DEPARTMENT ACCOUNT
GENERAL FUND COMMUNITY SERVICES/ 001-5120-418
BUILDING MAINTENANCE DIVISION
The Building Maintenance division is responsible for maintaining a high quality interior building appearance and
administering maintenance and repair contracts for City Hall, Municipal Service Center, City Hall Annex, Municipal
Court / Parks 8 Rec., Library, Police Station, Animal Shelter, Stacy Road Pump Station, and administrative areas
in the Central Fire Station. Building Maintenance performs a variety of tasks including: janitorial and custodial
services, building mechanical system preventive maintenance and repair, furniture assembly, bulk mail transport,
minor remodeling projects, and other tasks to ensure efficient building operations and staff support.
Accomplishments /n FY 2010:
• Continued to manage annual preventive maintenance contracts for City Hall, Municipal Annex, Courts
Facility, Library, Police Station, and Animal Shelter
• Participated in planning of city buildings for energy efficiency through Onoor s CitySmart Program
• Assisted in set up and break down of numerous city sponsored events
• Assisted with review and comment on the design and construction of the Service Center
• Implemented electricity conservation initiatives found as meritorious under the Oncor CitySmart and the
Energy Efficiency and Conservation Block Grant Programs. Assisted in managing the accomplishment of
four energy efficiency projects this year, all of which qualified for award of ONCOR rebates totaling over
$200,000
Objectives for FY 2011:
Goal 5. Systematically invest in public infrastructure
Strategy 3. Develop and implement Infrastructure Maintenance Planischedules for Community Service
operations
• Continue a high level of maintenance and repair for City Hall, Municipal Annex, Courts Facility, Library,
Police Station, and Animal Shelter
• Assist in developing projects to best use $175,000 in bond funds available for upgrades or maintenance
of existing facilities
Goal 2. Cultivate realonal alliances and partnerships with agencies and governmental units that affect
Allen
Strategy 8. Work with partners to protect and conserve natural resources
Objective 2. Work with partners to protect and conserve electricity
• Work with other departments to make the best use of $200,000 in ONCOR CitySmart rebates dedicated
towards further reducing the city's energy consumption
City of Allen 73 FY 2011 Budget
EXPENDITURE SUMMARY
CLASSIFICATION
Personnel Services
Operations
Professional Services
DEPARTMENT TOTAL
PERSONNEL SUMMARY
FULL TIME
Building Maintenance Foreman
Lead Custodian
Building Technician
Custodian
TOTAL FULL TIME
DETAIL
Workers Compensation
Health Insurance
Dental Insurance
Long-term Disability
Life Insurance
Flexible Spending
SUBTOTAL
Dues & Subscriptions
Clothing & Uniforms
Electricity
Gasoline
Janitorial Supplies
Small Tools & Minor Equipment
Building Maintenance
Vehicle Maintenance
Equipment Maintenance
SUBTOTAL
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
489,132
523,236
513,780
569,876
387,292
351,617
364,012
368,589
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
1
1
1
1
2
2
2
2
2
2
2
2
6
6
6
7
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUD ET
AMENDED
BUDGET
331,976
347,142
340,520
372,931
1,724
1,880
1,4
44
1,876
14,199
20,000
20,000
20,600
25,358
25,289
25,372
27,098
43,962
48,863
47,715
53,351
3,326
4,031
4,071
4,602
60,494
67,402
66,528
80,379
6,521
6,813
6,627
7,405
910
1,066
847
890
486
570
431
443
176
180
225
301
52
1,095
1,095
1,095
15
580
560
560
4,225
3,683
3,600
4,317
188,464
159,894
175,501
179,204
8,791
11,525
10,500
10,652
3,798
3,880
5,201
5,201
-
97
90
95
2,198
3,005
3,005
3,005
31,715
38,800
38,000
38,000
1,157
6,596
6,450
6,460
144,407
121,250
118,825
118,825
1,309
1,212
1,185
1,185
1 181
-
-
-
City of Allen 74 FY 2011 Budget
11
I
FUND
GENERAL FUND
DEPARTMENT/DIVISION
COMMUNITY SERVICES/BLDG MAINT
ACCOUNT
001-5120-418
2008-2009 2009-2010
2009-2010
2010-2011
ACTUAL BUDGET
AMENDED
BUDGET
PROFESSIONAL SERVICES
Professional Services
96,743 84,396
84,396
101,903
SUBTOTAL
$ 96,743 $ 84,396 $
84,396
$ 101,903
DEPARTMENT TOTALS
$ 973,167 $ 959,249
962,188
1,040,368
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 75 FY 2011 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND COMMUNITY SERVICES/STREETS DIVISION 001-5130-431
Streets division is responsible for promoting quality of life and the public's safe driving experience through I,
maintaining public streets, sidewalks, and alleys.
Accomplishments in FY 2010:
• Performed routine concrete and asphalt street maintenance to extend the life of the city's roadways
• Managed the city/resident cost -shared sidewalk replacement program by responding to 40 requests from
residents to replace 974 linear foot of sidewalk this year
• In conjunction with the Timber Creek Sewer project, repaved a portion of Post Oak and Pine Trail;
construction that was very well received by residents
• Developed and oversaw annual street and alley repair projects
• Responded to all citizen requests for assistance within 24 hours to demonstrate a high degree of
customer service
Objectives for FY 2011:
Goal 5. Systematically Invest in Public Infrastructure
Strategy 3. Develop and Implement Infrastructure Maintenance Plan/schedules for Community Service
operations
• Continue the annual street and alley condition assessments and use the assessments to formulate the
division's Pavement Maintenance program
• Manage the city/resident cost -shared sidewalk replacement program
• Continue to perform routine concrete and asphalt street maintenance to extend the life of the city's
infrastructure
• Continue to rapidly respond to citizen calls and concerns on streets, alleys, and sidewalks
City of Allen 76 FY 2011 Budget
I
SUMMARY
Services
DEPARTMENT
LSUMMARY
Operator
:e Worker
TOTAL FULL TIME
DETAIL
Longevity
Overtime
FICA
TMRS
Worker's Compensation
Health Insurance
Dental Insurance
Long-term Disability
Life Insurance
Flexible Spending
SUBTOTAL
OPERATING EXPENSES
Conference & Training
Dues & Subscriptions
Clothing & Uniforms
Printing & Reproduction
Advertising
Rentals
Gasoline
Office Supplies
Medical & Chemical Supply
Small Tools & Minor Equipment
Vehicle Maintenance
Equipment Maintenance
Radio Maintenance
DEPARTMENTIDIVISION
2009-2010
2009-2010
ACCOUNT
ACTUAL
NMUNITY SERVICES/STREETS
AMENDED
001-5130-431
1
1
1
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
592,791
629,128
635,740
642,752
155,068
266,298
201,922
251,865
-
1 AAR
1 AIC
1 An.
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
1
1
1
1
2
2
2
2
2
2
2
2
7
7
7
7
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
380,774
396,558
398,484
407,515
3,004
3,532
3,404
3,932
15,437
15,450
20,000
15,913
28,297
28,145
29,262
28,846
50,337
56,013
56,272
58,631
8,576
10,262
10,828
10,553
97,177
109,629
108,043
107,875
7,474
7,550
7,875
7,968
1,058
1,219
990
974
567
650
507
485
654
637
637
637
-
291
275
275
9,407
7,492
7,342
7,342
-
194
190
190
159
-
-
-
3,652
2,667
2,610
2,613
20,040
26,000
25,400
25,000
682
485
475
475
-
250
225
225
9,125
7,850
7,850
7,690
14,909
13,580
13,308
13,308
7,559
19,400
10,000
10,000
-
727
710
710
City of Allen 77 FY 2011 Budget
FUND
GENERAL FUND
DEPARTMENTIDIVISION
COMMUNITY SERVICESISTREETS
ACCOUNT
001-5130-431
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Asphalt Maintenance
49,438
29,100
28,500
28,500
Sidewalk Replacement
3,804
9,700
9,500
10,000
Street Maintenance
35,639
147,925
94,900
144,900
SUBTOTAL
$
155,068
$ 266,298
$ 201,922
$ 251,865
PROFESSIONAL SERVICES
Professional Services
1,455
1,425
1,425
SUBTOTAL
$
-
$ 1,455
$ 1,425
$ 1,425
DEPARTMENT TOTALS
$
747,859
$ 896,881
839,087
896,042
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 78 FY 2011 Budget
j
k
' ENGINEERING
DIVISIONS
ENGINEERING 001-6000
TRAFFIC 001-6020
I
Director
1
Project Technician
1
Assistant Director
1
GraEuate Engineer'
1
Construct. Inspector
3"
GIS Technician
1
Civil Engineer
RON/ iry Coordinator'
1
UbliV Locator Tech'
1
Construction Manager
1
" Positions funded in Water & Sewer
"One position funded out of the Drainage Fund.
City of Allen
79
Senior Administrative
1
Transportation Manager
1
Senior Signal Tech
Traffic Signal Tech
SlgnslMarkiigs Tech
2
FY 2011 Budget
FUND
The Engineering department provides architectural, planning, and engineering services for City of Allen
infrastructure and facilities including buildings, streets, traffic signals, drainage, water, and wastewater. In
addition to the implementation of the Capital Improvement Program, the department ensures that all traffic
signalization is operating safely and efficiently to move vehicular traffic through the community and provides
inspection services for public and private development construction projects. The department is also responsible
for the Storm Water Management and Inspection program.
Accomplishments In FY 2010:
• Completed construction on the following projects:
o Streets: Ridgeview Drive (Custer to Alma), Chaparral Road and Bridge work to continue, Shallowater
Drive, Chelsea Blvd. and Commerce Drive, Wagers Road (Bossy Boots to Ridgeview Drive), Alma Drive
from Hedgcoxe to Tatum (3 northbound lanes), main lanes of SH121 (NTTA), miscellaneous street and
alley repairs in various locations
o Water/Sewer and Drainage: Main Street waterline, US 75 waterline, Greenville waterline and Shallowater
Drive waterline, 42" waterline from Exchange Parkway to Commerce Drive along US 75 (NTMWD)
o Facilities: Fire Station #5 construction began, Service Center/Public Training Facility and Animal Shelter
Expansion
o Traffic Signal Installations: Twin Creeks/Exchange, Exchange/Ridgeview, Walnut Springs/Ridgeview and
Alma/Ridgeview
• Traffic Operations: Continue with Phase II of the Advanced Traffic Management System & Traffic Signal
Upgrade to 47 signals with new progression based timing plans and radio controlled operations
Objectives for FY 2011:
Goal 2. Cultivate repional alliances and Partnerships with agencies and governmental units that affect Allen
• Work with NTMWD to complete the force main on Chaparral from Greenville Avenue to Cottonwood Creek
(currently scheduled to be complete June 2011)
• Work with the City of Plano on Chaparral roadway construction projects: Chaparral (from Greenville to
Cottonwood Creek) complete lanes 3 and 4, and Alma Drive from Hedgmxe to Tatum complete 3 northbound
lanes
• Work with NITTA to complete SH121 sewer force main interceptor
Goal 2. Cultivate regional alliances and Partnerships with a encies and no ernmental units that affect Allen
Strategy 4. Continue leveraging transportation matching funds (TxDOT, Collin County and Town of Fairview)
Goal 3. Improve regional mobility through transportation Initiatives
Strategy 2. Continue to leverage County, State (TxDOT) and Federal resources for road funding
• Work with NTTA on completing the construction of SH 121/US 75 interchange
• Work with TxDOT (Project schedule subject to TxDOT processes) on the following projects: continue
engineering to widen US 75 to 8 general purpose lanes and 3 lane frontage roads and begin construction of
Stacy Road, Phase II (Greenville Avenue to FM 1378) and start planning for new construction of FM 1378 near
Lovejoy Elementary
Goal 5. Systematically Invest in public Infrastructure
Strategy 1. Implementation of the 2007.2013 Capital Improvement Program (CIP)
Strategy 5. Plan for the construction of needed City facilities
• Start construction on the following projects: Complete construction of Fire Station #5, relocation of the Police
Department Communications Center to the basement of City Hall, evaluate adaptive reuse of Municipal Annex
building, Public Safety Antennae at Stacy Road Pump Station, begin development relating to Fire Station #8,
CCN and Security Card Access system
Strategy 2. Continue to improve traffic management within the City
Traffic Signal installations are anticipated at Greenville/High Trail and McDennott/Shallowater
Strategy 4. Construct and Improve roadway infrastructure
• Construct the following Streets: Begin design of Main Street from Allen Drive to US 75 and Bethany Drive from
Allen Heights to the city limit line with construction to start in 2012 (contingent on county funding availability)
• Continue right-of-way, land acquisition, and engineering for Ridgeview Drive (Alma to US 75), Intersection
improvements in partnership with AISD at Rivercrest/Exchange, Greenville/Exchange and Greenville/Rivercrest
Goal 8. Proactively work to Protectconserve. and manacie water resources
• Construct the following water/sewer related projects: Complete Hillside Elevated Water Storage Tank, start
construction of Walden Park water and sewer replacement.
City of Allen 80 FY 2011 Budget
I
RE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
TION
;rvices
1,264,909
1,227,970
1,193,759
1,221,829
Assistant Director
1,129,886
1,176,511
1,198,627
1,256,793
Services
13,163
9,750
6,500
6,000
DEPARTMENT TOTAL
2,407,958
2.414.231
2.3Rs.RRa
1 2 dAd R22
PERSONNEL SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Director
1
1
1
1
Assistant Director
1
1
1
1
'Transportation Manager
1
1
1
1
Construction Manager
1
1
1
1
Construction Inspector
3
2
2
2
Senior Administrative Assistant
1
1
1
1
Project Technician
1
1
1
1
GIS Technician
1
1
1
1
Civil Engineer
1
1
1
1
Senior Signal Technician
1
1
1
1
Signs and Markings Technician
2
2
2
2
Traffic Signal Technician
1
1
1
1
TOTAL FULL TIME
15
1a
1e
1n
EXPENDITURE DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
A TUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
917,775
881,526
871,708
891,189
Longevity
3,200
3,452
3,448
4,024
Overtime
19,650
15,750
13,500
15,250
FICA
66,929
63,647
62,382
64,725
TMRS
117,618
123,897
120,953
127,568
Worker's Compensation
4,428
5,198
5,274
5,304
Health Insurance
120,812
121,305
104,609
101,670
Dental Insurance
9,070
8,287
7,918
8,150
Long-term Disability
2,455
2,644
2,113
2,107
Educational Assistance
798
-
-
-
Life Insurance
1,530
1,664
1,269
1,239
Flexible Spending
644
600
585
603
SUBTOTAL E
1,264,909 E
1,227,970
E 1,193,759
E 1,221,829
OPERATING EXPENSES
Conferences & Training
4,902
6,600
5,800
5,800
Dues & Subscriptions
4,272
5,080
4,880
4,880
Mileage
1,420
1,200
750
800
City of Allen 81 FY 2011 Budget
FUND
GENERAL FUND
DEPARTMENT
ENGINEERING
ACCOUNT
001-6000-437
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Clothing & Uniforms
5,549
4,795
4,795
4,795
Electricity -Street Lights
779,452
797,228
803,698
854,212
Electricity -Traffic Signals
30,290
37,525
38,396
44,486
Printing & Reproduction
450
375
300
300
Advertising
378
450
250
200
Gasoline
11,860
10,912
10,362
13,084
Office Supplies
2,608
6,300
4,400
4,400
Small Tools & Minor Equipment
2,688
600
1,900
1,790
Vehicle Maintenance
2,366
5,750
4,900
5,350
Equipment Maintenance
522
500
500
500
Street Marking Maintenance
58,797
52,000
58,500
52,000
Traffic Signal Maintenance
9,396
34,000
34,000
32,000
Street Light Maintenance
155,809
153,196
175,196
177,196
Street Sign Replacement
59,127
60,000
50,000
55,000
SUBTOTAL E
1,129,886
E 1,176,511
E 1,198,627
E 1,256,793
PROFESSIONAL SERVICES
Professional Services
13,163
9,750
6,500
6,000
SUBTOTAL E
13,163
E 9,750
E 6,500
E 6,000
DEPARTMENT TOTALS
2,407,958
2,414,231
2,398,886
2,484,622
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 82 FY 2011 Budget
F
I
1
FINANCE
DIVISIONS
FINANCE 001-5500
PURCHASING 001-5510
Director
1
Senior Adminisiative Assistant
1
Assistant Director
1
Accounting Manager II Purchasing Manager 11 1 II II Budget Manager
1
Sanies Accountant I Bu2yer I Financial Analyst
Accounting Technician I �J Accounting 1Technician
II
Accounting Assistant 11 I u Payroll Specialist
I
Accountant
2
City of Allen 83 FY 2011 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND FINANCE 001-5500-416
The Finance department's purpose is to provide responsive and accurate technical staff support to the City
Manager and all operating departments and to plan, manage and maintain the financial affairs of the city.
Accomplishments In FY 2010:
• Continued to receive professional awards and recognition:
o Received the 11th Certificate of Achievement for Excellence in Financial Reporting from the
National Govemment Finance Officers Association (GFOA)
o Received the 11"' Distinguished Budget Presentation Award from GFOA
o Received the 10th Achievement of Excellence in Procurement Award from the National
Purchasing Institute (NPI)
• For the second consecutive year, the external audit for the period ending September 30, 2009 resulted in
no deficiencies or "management comment items".
• Standard and Poor's upgraded its rating to AAA from AA+ on G.O. Bonds and AA+ from AA- on the
Water and Sewer Revenue Bonds. Moody's recalibrated ratings to Aat from Aa2 on G.O Bonds, to Aa2
from Aa3 on Water and Sewer Revenue Bonds, to Aa3 from Al on Economic Development Revenue
Bonds and maintained the rating of Al on Community Development Revenue Bonds.
• Completed written Debt Management and Fund Balance policies to support planning for long-term needs,
and that maintains and protects city assets and infrastructure.
• Participated in the CIP process and issued $12,000,000 of new G.O. Bonds and $6,770,000 in Economic
Development Revenue Bonds.
• Continued financial reviews in various areas related to property taxes, sales taxes, hotel/motel taxes, tax
increment financing (TIF) agreements, economic development agreements, franchise fees and monitored
long range financial plans for debt management and selected operating funds.
• Provided financial analysis to monitor the economic incentive agreements related to The Village at Alen,
the Allen Event Center, Cabela's, Stacy Furniture, and Walters Creek. t
• Continue to implement web based electronic bid software to increase vendor competition, promote
competitive pricing, and monitor and track vendor bids and contracts.
Objectives for FY 2011:
Goal 6. Maintain operational excellence in City government services
Strategy 4. Ensure excellent fiscal management to maintain public trust
• Continue to receive professional awards and recognition from GFOA and NPI.
• Monitor the impact of economic downturn on current financial conditions affecting the city's revenues and
expenses, specifically with reviews in various areas related to property taxes, sales taxes, hotel/motel
taxes, franchise fees, building permits and economic development agreements including TIF's.
• Continue to analyze the city's ability to implement the CIP program and the impact on the long range
financial plan for debt management and selected operating funds
• Review and update the Fund Balance Policy to comply with GASB Statement No. 54 — "Fund Balance
Reporting and Governmental Fund Type Definitions", effective in FY2011.
• Continue to strengthen internal controls by updating policies and providing training to employees
• Promote vendor education through the Collin County Governmental Purchaser's Forum annual "How to
Do Business With Government Entities" vendor fair
• Continue vendor awareness of the web based electronic bid software to improve competitive pricing and
monitoring of vendor bids and contracts
I
City of Allen 84 FY 2011 Budget
I
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
FINANCE
001-5500-416
EXPENDITURE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
1,279,397
1,365,500
1,309,807
1,358,973
Operations
41,755
45,153
46,148
46,098
Professional Services
8,729
8,980
8,694
8,510
DEPARTMENT TOTAL $
1,329,881
1,419,633
1,364,649
1,413,581
PERSONNEL SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Director
1
1
1
1
Assistant Director
1
1
1
1
Budget Manager
1
1
1
1
Accounting Manager
1
1
1
1
Senior Accountant
1
1
1
1
Financial Analyst
1
1
1
1
Accountant
2
2
2
2
Senior Administrative Assistant
1
1
1
1
Purchasing Manager
i
1
1
1
Contract Administrator
1
1
0
0
Buyer
1
1
2
2
Payroll Specialist
1
1
1
1
Accounting Technician
2
2
2
2
Accounting Assistant II
1
1
1
1
TOTAL FULL TIME
16
16
16
16
EXPENDITURE DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
937,223
980,342
957,903
990,438
Longevity
2,600
3,016
3,244
4,066
Overtime
1,185
3,000
1,700
1,750
FICA
66,607
71,271
68,234
72,113
TMRS
120,057
137,670
131,688
141,706
Workers Compensation
629
786
763
799
Health Insurance
134,629
153,851
131,608
133,136
Dental Insurance
9,853
10,321
10,253
10,562
Long-term Disability
2,474
2,754
2,318
2,316
Educational Assistance
1,926
-
-
-
Life Insurance
1,726
1,949
1,526
1,483
Flexible Spending
488
540
570
604
SUBTOTAL $
L_
1,279,397 S
1,365,500 $
1,309,807 $
1,358,973
City of Allen 85 FY 2011 Budget
FUND
GENERAL FUND
DEPARTMENT
FINANCE
ACCOUNT
001-5500-416
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES
Conferences & Training
11,230
16,835
17,085
16,835
Dues & Subscriptions
5,626
6,075
5,655
5,555
Mileage
331
695
660
660
Banking Services
4,300
5,148
5,148
5,148
Printing & Reproduction
1,103
2,900
2,800
2,800
Advertising
54
1,400
600
850
Meetings & Receptions
926
1,600
1,550
1,600
Gasoline
422
1,200
1,000
1,000
Office Supplies
7,656
8,500
8,400
8,400
Small Tools & Minor Equipment
9,127
-
2,500
2,500
Vehicle Maintenance
855
500
500
500
Equipment Maintenance
125
300
250
250
SUBTOTAL $
41,755
$ 45,153
$ 46,148
$ 46,098
PROFESSIONAL SERVICES
Professional Services
6,170
6,100
5,814
5,630
Courier Services
2,559
2,880
2,880
2,880
SUBTOTAL $
8,729
$ 8,980
$ 8,694
$ 8,510
DEPARTMENT TOTALS $
1,329,881
1,419,633
1,364,649
1,413,581
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 86 FY 2011 Budget
iiw
I
1
1
Assistant Chief/Prevention
1
Public Education Coordinator
1
Fire Prevention Sps ist
3
Administrative Assistant
FIRE
DIVISION 001-3500
Chief
1
Senior Administrative
ASsls ant
Assistant Chief/Operations
1
Division Chief/Support
Services
I
Division Chief/rrng/Safety
1
Battalion Chsef/Operations
3
Administrative
C:nCaptain
72
3
Driver Operator Enginer
(DOE)
12
Firefghler/Paramedk'
57
`Three Firefighters/Paramedics funded in Grants and Special Revenue Fund.
City of Allen
1;N
FY 2011 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND FIRE 001-3500-422
The Allen Fire Department serves and protects its citizens and visitors by providing the best in Emergency
Medical Services, Fire Suppression, Fire Prevention and Education, and Emergency Management.
Accomplishments In FY 2010:
• Received and placed into service one ambulance (Replacement Fund)
• Aggressively managed emergency medical services billing and revenue operations thereby generating a
significant increase in revenue while eliminating out of pocket costs to Allen residents
• Conducted promotional testing and promoted employees to fill vacancies created by retirements
• Implemented annual mandatory physical ability testing for incumbents
• Expanded our officer development program
• Updated the medical treatment protocols to reflect cutting edge treatment options
• Enhanced quality improvement and quality assurance programs related to EMS incidents
• Emergency Medical Dispatching (EMD) cards and system were updated
• Competed year long scientific study of the effects of our SimLab training. Determined that this ground breaking
training method is highly effective. We were recognized and presented an Award for Innovation for this program
at the Transforming Local Government Conference (one of only six such awards presented for 2010).
• Increased inter -operability with neighboring fire departments through joint training, policy sharing and
development, and response sharing
• Expanded the number of residents reached through Learn Not to Bum, Risk Watch, Citizens Fire Academy
(CFA), and the CFA Alumni Association
• The Community Emergency Response Team (CERT) response capabilities were enhanced
• Activated the Emergency Operations Center in response to severe thunder storms and winter storms
• Updated the Emergency Management Plan and the Regional Hazard Mitigation Action Plan
• Enhanced operations and maintained federal grant eligibility by completing National Incident Management
System and Incident Command System training requirements
• Awarded $1.8M from the America Reinvestment and Recovery Act for Fire Station #5 construction
• Applied for an additional SAFER grant to pay the salary of up to 12 Firefighter/Paramedics
• Provided on-site EMS services during approximately 50 events at the Allen Event Center
• Converted our Outdoor Warning Siren System to a different radio frequency thereby saving radio replacement
expenses and enhancing reliability
Objectives for FY 2011:
Goal 1. Enhance Community Livability and Safetv
Strategy 1. Continue to provide progressive and efficient emergency services
• Replacement process for the Public Safety Radio System
• Install a new fire station alerting system in each fire station
• Implementation of new Computer Aided Dispatch software/hardware and Records Management Software
• Continue to expand the number of residents reached through Learn Not to Bum, Risk Watch, Citizens Fire
Academy (CFA) and the CFA Alumni Association
• Enhancelexpand the capabilities and use of the Community Emergency Response Team (CERT)
Objective 3. Effectively use technology to enhance public safety services
Expand the NIMS simulation lab in the training center to provide realistic training for larger incidents
Goal 2. Cultivate regional alliances and partnerships with agencies and Governmental units that affect Allen
1
• Continue to increase inter-opembility with neighboring fire departments through joint training, policy sharing,
and development and response sharing
• Work with Collin County Fire Chiefs to enhance the county -wide mutual aid system
Goal 5. Systematically invest in public infrastructure
Strategy 5. Plan for the construction of needed City facilities
• Fire Station #5 construction
• Evaluate timeline for Fire Station #6
• Plan for the rehabilitation of Fire Station #3 and Fire Station #4
..r
City of Allen 88 FY 2011 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
FIRE
001-3500-422
EXPENDITURE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
8,913,609
9,518,656
9,362,225
9,787,856
Operations
716,059
718,186
711,229
744,517
Professional Services
258,883
275,150
275,150
282,875
Capital
20,391
DEPARTMENTTOTAL 11
9,908,942
10,511,992
10,348,604
10,815,248
PERSONNEL SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Fire Chief
1
1
1
1
Assistant Fire Chief
2
2
2
2
Fire Division Chief
2
2
2
2
Battalion Chief
3
3
3
3
Fire Captain
15
15
15
15
Fire Driver Operator Engineer
12
12
12
12
Firefighter/Paramedic'
57
57
57
57
Fire Prevention Specialist
3
3
3
3
Public Education Coordinator
1
1
1
1
Senior Administrative Assistant
1
1
1
1
Administrative Assistant
1
1
1
1
TOTAL FULL TIME
98
98
98
98
' Three positions are partially funded in the Grants and Special
Revenue fund through the SAFER Grant.
EXPENDITURE DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
6,066,196
6,551,889
6,319,530
6,717,753
Longevity
49,176
50,468
51,464
52,374
Overtime
462,951
412,739
563,500
500,000
FICA
462,986
469,770
471,880
480,418
TMRS
827,496
924,330
896,946
964,453
Worker's Compensation
35,465
43,382
44,460
44,479
Health Insurance
896,188
971,538
925,335
938,220
Dental Insurance
62,069
61,733
62,413
63,723
Long-term disability
16,785
19,025
15,356
15,242
Educational Assistance
21,900
-
-
_
Life Insurance
9,457
10,722
8,336
8,132
Flexible Spending
2,940
3,060
3,005
3,062
SUBTOTAL $
8,913,609 E
9,518,656 $
9,382,225 $
9,787,858
OPERATING EXPENSES
Conferences & Training
46,310
41,581
41,581
41,581
Dues & Subscriptions
11,491
11,600
11,368
13,683
Mileage
18
485
475
100
City of Allen 89 FY 2011 Budget
FUND
GENERAL FUND
DEPARTMENT
FIRE
ACCOUNT
001-3500422
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Clothing & Uniforms
107,415
120,173
117,700
117,700
Electricity
91,248
78,410
83,397
87,432
Gas
9,213
11,670
8,186
8,949
Water
10,487
15,000
14,700
16,500
Printing & Reproduction
2,329
3,395
3,327
3,327
Advertising
132
485
475
475
Rentals
749
1,200
1,175
1,175
Meetings & Receptions
2,872
2,619
2,567
3,317
Code Enforcement
355
388
380
380
Gasoline
52,058
77,000
77,000
83,000
Oil & Lubricants
-
970
951
951
Office Supplies
9,801
8,488
8,318
8,318
Janitorial Supplies
6,652
8,245
8,080
8,080
Medical & Chemical Supply
88,050
90,000
90,000
100,000
Chemical Spill Supplies
5,048
6,208
6,064
6,084
Small Tools & Minor Equipment
98,667
88,711
86,937
86,937
Building Maintenance
54,149
50,925
49,907
51,907
Vehicle Maintenance
81,876
67,900
66,542
72,542
Equipment Maintenance
35,344
29,823
29,227
29,227
Radio Maintenance
1,795
2,910
2,852
2,852
SUBTOTAL
$
716,059 $
718,186
$
711,229
$ 744,517
PROFESSIONAL SERVICES
Professional Services
258,883
275,150
275,150
282,875
SUBTOTAL
-j-
258,883 $
275,150
$
275,150
$ 282,875
CAPITAL OUTLAY
Machinery & Equipment
20,391
-
-
-
SUBTOTAL
$
20,391 $
-
$
-
$ -
DEPARTMENT TOTALS
9,908,942
10,511,992
$
10,348,604
10,815,248
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 90 FY 2011 Budget
[I
HUMAN RESOURCES
DIVISION 001-1700
Director
1
Sr. Adrnmisirahve Assistant
Human Resources Analyst Human Resoumas Analyst Human Resources Analyst
Employment Benefits Empbyee RelationsRraining
1
City of Allen 91 FY 2011 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND HUMAN RESOURCES 001-1700-414
Human Resources works in partnership with departments to maximize their workforce to ensure they deliver the
highest level of services to both our external and internal customers. The department provides management
expertise in manpower planning, compensation and benefits planning, diversity and employee relations issues,
training, and long-range human resources planning.
The Human Resources department's vision statement is "To create a positive environment where everyone
matters."
Accomplishments In FY 2010:
• Conducted seven People First, Respect, Integrity, Deliver and Excel (P.R.I.D.E.) rallies, awarded the 7t°
annual Day of P.R.I.D.E. awards, and presented the 7r' annual Excellence in P.R.I.D.E. awards
• Assisted departments with various employee relations issues
• Represented the city in numerous unemployment compensation claims
• Partnered with Monster.00m and Jobing.00m for public job postings in order to recruit from a large pool of
qualified individuals
• Presented departmental training on harassment prevention, leadership development, team building, and
customer service
• Updated education assistance and leave policies; developed social media policy
• Compiled and disseminated quarterly recruitment statistics to department directors to assist in workforce
decisions
• Implemented E -verify procedure to verify applicant's employment eligibility in compliance with Department
of Homeland Security regulations
Objectives for FY 2011: t
Goal 6. Maintain operational excellence in City government services
Strategy 2. Develop Human Resources programs to become the City that is the "Employer of Choice'
• Continue to develop an organization -wide diversity initiative which includes recruiting, training, and
employee relations
• Implement updated compensation plans in order to maintain the city's relative market standing with
respect to our total compensation strategies
• Continue to build relationships and serve as a resource for both internal and external customers
• Partner with departments to create practical succession plans for key staff positions including a mentoring
program that develops and identifies competencies for positions in order to help with succession planning
and development of our workforce
• Continue to develop and facilitate training programs to reflect our organizational values (P.R.I.D.E.)
• Provide training, resources, and support to managers performing HR functions within departments
• Evaluate and update the city's performance appraisal procedure and documentation
• Continue to evaluate and update new employee orientation to provide comprehensive information
regarding the culture, goals, and objectives of the City of Allen
• Continue to provide quality, consistent and timely customer service regarding business processes and
decision making to include continuous process improvements that are user-friendly and easily accessible
City of Allen 92 FY 2011 Budget
SUMMARY
Operations
Professional Services
DEPARTMENT
PERSONNEL SUMMARY
FULL TIME
Director
HR Manager
HR Analyst
Senior Administrative Assistant
TOTALFULL
EXPENDITURE DETAIL
PERSONNEL SERVICES
' Salaries
Longevity
Overtime
Worker's Compensation
Health Insurance
Dental Insurance
Long-term Disability
Life Insurance
Flexible Spending
Educational Assistance
SUBTOTAL
OPERATING EXPENSES
Conferences & Training
Dues & Subscriptions
Printing & Reproduction
Advertising
Meetings & Receptions
Office Supplies
Small Tools & Minor Equipment
PRIDE Program
Training & Development
Unemployment Claims
Employee Recognition
SUBTOTAL
DEPARTMENT
2009-2010
ACCOUNT
HUMAN RESOURCES
ACTUAL
001-1700-414
AMENDED
BUDGET
1
2008-2009 2009-2010
2009-2010
2010-2011
ACTUAL BUDGET
AMENDED
BUDGET
435,507 507,662
408,529
444,324
173,330 165,476
161,588
163,796
30,618 31.900
31 900
a1 onn
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
1
1
1
1
1
1
0
0
2
2
3
3
1
1
1
1
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
337,872
339,986
264,480
289,612
1,300
1,108
664
856
222
605
605
623
25,380
25,557
19,814
21,620
42,879
47,753
37,399
41,392
226
273
198
232
23,770
25,094
20,385
23,376
2,301
2,393
2,117
2,407
838
985
645
691
598
738
328
344
121
120
105
121
-
Ra nn
Al 7ao
Ra nsn
4,734
5,800
5,800
51800
3,595
3,120
2,980
2,980
253
582
289
570
40,346
60,000
58,800
58,800
988
1,746
1,031
1,711
1,470
2,716
2,662
2,662
448
340
78
333
18,529
15,000
14,700
15,000
15,931
11,640
11,407
11,407
43,382
30,000
30,000
30,000
City of Allen 93 FY 2011 Budget
FUND
GENERAL FUND
DEPARTMENT
HUMAN RESOURCES
ACCOUNT
001-1700-414
2008-2009 2009-2010
2009-2010
2010-2011
ACTUAL BUDGET
AMENDED
BUDGET
PROFESSIONAL SERVICES
Professional Services
30,618 31,900
31,900
31,900
SUBTOTAL -T—
30,818 $ 31,900
E 31,900
$ 31,900
DEPARTMENT TOTALS
639,465 705,038
602,017
640,019
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 94 FY 2011 Budget
1
I
1
City of Allen
INFORMATION TECHNOLOGY
DIVISIONS
IT ADMINISTRATION 001-1610
IT INTERNAL ITEMS 001-1620
Director
1
Administrative Assistant
1
IT System Supervisor
1
Public Safety System Admin
1
IT Specialist
1
�m
AS400 System Administrator
1
System Administrator
2
IT Technidan
2
FY 2011 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND INFORMATION TECHNOLOGY 001-1600-413
The Information Technology (IT) department's responsibilities include installation and maintenance of hardware
and software, supervision and maintenance of the city's technology infrastructure, and support services for the
network and desktop environments. The IT staff also provides support to the Library and emergency services
dispatching systems for continued support to the community.
Accomplishments In FY 2010:
• Awarded a contract for software and hardware for the Public Safety CAD and Records systems.
Configurations of these new systems will be ongoing for 18 to 24 months.
• Start first phase of the Public Safety hardware and software replacement
• Upgrade the hardware and software of the Avaya PBX and Voice Mail systems
• Add GPS equipment for better reporting of TPDES
• Replace GPS equipment for the GIS group
• Help open the Police store front at The Villages at Allen to support the Allen Event Center
• Replace Cisco equipment in the Police Building
• Install VOIP at Stacy Road pump station
• Install security monitoring software on the AS/400
• Install new HVAC control software for Building Maintenance
Objectives for FY 2011:
Goal 6. Maintain operational excellence in City novemment services
Strategy 1. Utilize technology for optimum performance and customer service
• Complete the installation of a new Public Safety Radio System (Motorola)
• Complete the conversion and installation of a Tri7ech (CAD & RMS for Public Safety)
• Complete the upgrade to the Avaya PBX and Voice Mail Systems
• Upgrade all desktops to Windows 7
• Upgrade all desktops to Office 2010
• Complete the installation of the new Communications Center in the basement of City Hall
• Complete the installation of the new Service Center
• Complete the installation of the new Fire Station 5
• Replace all Cisco routers that are past their Smartnet contract
• Update the I.T. Five Year Strategic Plan
• Create as part of the I.T. Strategic Plan a section dedicated to GIS.
City of Allen 96 FY 2011 Budget
J
I
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
IT
001-1600413
EXPENDITURE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
802,788
869,728
829,600
862,850
Operations
943,171
1,014,205
1,004,655
981,912
Professional Services
8,937
-
10,000
10,000
Capital
1,185,000
-
14,000
DEPARTMENT TOTAL $
2,939,896 $
1,883,933
$ 1,844,255
$ 1,868,762
PERSONNEL SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Director
1
1
1
1
IT System Supervisor
1
1
1
1
Public Safety System Administrator
1
1
1
1
System Administrator
2
2
2
2
AS400 System Administrator
1
1
1
1
IT Specialist
2
2
1
1
IT Technician
1
1
2
2
Administrative Assistant
1
1
1
1
TOTAL FULL TIME
10
10
10
10
EXPENDITURE DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
584,076
621,286
615,140
635,144
Longevity
1,946
2,154
2,070
1,826
Overtime
5,897
15,000
8,000
15,000
FICA
42,614
44,758
44,817
46,201
TMRS
75,442
87,281
84,745
90,769
Worker's Compensation
515
649
635
657
Health Insurance
77,959
88,621
65,577
64,610
Dental Insurance
6,264
6,632
5,910
5,930
Long-term disability
1,610
1,907
1,527
1,517
Educational Assistance
5,196
-
-
-
Life Insurance
1,021
1,200
919
894
Flexible Spending
248
240
260
302
SUBTOTAL E
802,788 E
869,728
$ 829,600
E 862,850
OPERATING EXPENSES
Conferences & Training
12,057
7,500
8,500
9,300
Dues & Subscriptions
195
195
195
200
Clothing & Uniforms
1,171
500
500
1,500
Telephone
87,093
85,160
85,160
85,160
Printing & Reproduction
40
1,500
1,500
1,500
Rentals & Leasing
73
100
100
200
Database Services
4,545
10,000
10,000
10,000
Computer Costs & Supplies
541,360
630,579
639,979
621,679
City of Allen 97 FY 2011 Budget
FUND
GENERAL FUND
DEPARTMENT
IT
ACCOUNT
001-1600-413
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Gasoline
464
868
868
810
Lease Expenses
99,420
126,353
126,353
110,213
Office Supplies
571
1,150
1,150
1,150
Computer Supplies
124,055
75,200
55,200
65,200
Small Tools and Minor Equipment
2,440
300
300
-
Vehicle Maintenance
1,125
800
650
800
Computer Maintenance
—T— 68,562
74,000
74,200
74,200
SUBTOTAL
943,171
$ 1,014,205
$
1,004,655
$
981,912
PROFESSIONAL SERVICES
Professional Services
8,937
10,000
10,000
SUBTOTAL
$ 8,937
$ -
$
10,000
$
10,000
CAPITAL OUTLAY
Computer Equipment
-
-
-
14,000
Capital Projects Transfer Out
1,185,000
-
-
-
SUBTOTAL
$ 1,185,000
$ -
$
-
$
14,000
DEPARTMENT TOTALS
$ 2,939,896
$ 1,883,933
$
1,844,255
$
1,868,762
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 98 FY 2011 Budget
ki
I
INTERNAL SERVICES
DIVISION 001-1800
No Personnel in this Department
City of Allen 99 FY 2011 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND INTERNAL SERVICES 001-1800-415
The Internal Services budget, administered by the City Manager's Office, captures expenses that are shared
among many departments. Highlights of some of the items included in this department are as follows:
• Professional Services fees for City Attorney, annual audit, tax appraisal and tax collection services
• Copier services including monthly lease fees and maintenance
• Costs associated with City of Allen strategic planning
• Transfers out for capital projects
• Economic incentive payments for projects such as Stacy Furniture, The Village at Allen, and Cabala's
City of Allen 100 FY 2011 Budget
C
FUND
GENERAL FUND
DEPARTMENT
INTERNAL SERVICES
ACCOUNT
001-1801-415
EXPENDITURE SUMMARY
•2008-2009
`2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Operations
4,540,677
7,985,016
9,796,689
9,314,107
Professional Services
682,923
729,437
739,954
739,640
Capital
35,069
-
-
-
Transfers Out
3,182,396
956,793
1,307,334
618,666
DEPARTMENTTOTAL
$
8,441,065
$
9,671,246
$
11,843,977
$
10,672,413
EXPENDITURE DETAIL
'2008-2009
'2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES
Dues & Subscriptions
55,548
70,804
64,985
60,050
Telephone
265,640
248,837
248,837
268,744
Insurance
358,064
488,950
488,950
461,373
Postage & Freight
62,485
65,600
67,804
69,089
Printing & Reproduction
2,958
5,500
5,500
5,500
Miscellaneous Operating Exp
115,563
100,000
100,000
296,000
Lease Expenses
58,654
60,636
56,654
60,636
Vehicle/Equipment Replacement
1,096,603
1,237,226
1,237,226
1,251,986
Office Supplies
21,340
30,000
30,000
30,000
Post -Employment Funding Exp
42,534
40,616
40,616
41,199
Economic Grant Expenses
2,258,398
4,681,096
7,270,561
5,890,586
Strategic Planning Expense
202,890
955,751
163,556
878,944
SUBTOTAL
$
4,540,677
$
7,985,016
$
9,796,689
$
9,314,107
PROFESSIONAL SERVICES
Audit Fees
31,139
31,090
34,090
34,090
Tax Service -Collin County
21,827
23,500
22,212
23,545
Tax Service -CAD
250,700
257,882
256,852
269,905
Legal Fees
343,872
381,965
384,200
373,000
Consulting Services
4,086
-
7,600
4,100
Copier Service
31,299
35,000
35,000
35,000
SUBTOTAL
E
682,923
$
729,437
$
739,954
$
739,640
CAPITAL OUTLAY
Capital Leases Expense
35,069
SUBTOTALS-
35,069
$
-
S
-
$
-
TRANSFERS
Operating Transfer Out
1,635,906
956,793
1,248,626
618,666
Capital Projects Transfer Out
1,548,490
58,708
SUBTOTAL
$
3,182,396
$
956,793
$
1,307,334
$
618,666
DEPARTMENT TOTALS
S
8.441.065
$
9.671.246
S
11_R42 977
t
10 672 416
& Rec Special Revenue and Antenna Fund are combined with General Fund for FY 2010 amended and FY 2011.
npadson purposes they are included in FY 2009 actual and FY 2010 budget.
City of Allen 101 FY 2011 Budget
CAPITAL EXPENDITURES LIST
Video System
Solar PV Project
TOTAL
10,000
City of Allen 102 FY 2011 Budget
2009-2010
2010-2011
AMENDED
BUDGET
Ooeratina Transfers Out:
Grants and Special Revenue Fund
Police
32,403
66,844
Fire
213,959
58,569
Court Security
52,166
44,915
Risk Management Fund -Administrative costs
204,056
169,421
Replacement Fund - Police Vehicles and Radar Sign
62,131
-
TOTAL
$ 564,715
$ 339,749
2009-2010
2010-2011
AMENDED
BUDGET
Video System
Solar PV Project
TOTAL
10,000
City of Allen 102 FY 2011 Budget
LIBRARY
DIVISION 001-3000
Director
1
Semor Adminisbativa AasieMM
1
CuI ml Arb Coo inetor
1 Library Aa uiMws Co ntl r
1
Temp AWio Vimal PraMlcIm Pr uc n
Teob SpwMw AeeletaM Spxialw
24 0.5 1
Ci M. sul '. I I Sr n Services Mam w
Lib ,(CM iM.n)
Cle
2
PT MmryCMM
3.83
Semen Libranan
1
um, clan
125
T.p Lib.CMM
028
City of Allen
rea Manager I I YouM Senkes Manager
Senior Ul nan
2.5
L,p,Mn
325
Sonia Lipson
3
Libnnen
0.5
Lib v SWOW Ub S .1W
15 2]5
Ui aq Aaeopale
R Lib a CMM
053
PT Library Pegs
2.55
Temp Library Pape
0.25
103 FY 2011 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND LIBRARY 001-3000-455
"A welcoming place to inspire the mind," the Library serves the lifelong learning, informational, and literary
recreational needs of the city. In addition to providing reading and audio/visual materials, the Library provides
numerous programs designed to increase reading skills and develop and nourish a lifelong love for reading and
learning to enrich citizens' lives and prepare them for the challenges of the 21° century.
Accomplishments in FY 2010:
• Encouraged reading and cultural literacy for all ages through story limes, special programs, adult and
children's book clubs, classic movies, computer Gasses, and Winter and Summer Reading Programs.
• Celebrated the unveiling of the City's first public art project, Oceano, in the library courtyard, recognizing the
contributions of the Library's significant supporters during its first 40 years.
• Partnered with the Friends of the Library to present "Bach to Books" literary, musical, and cultural programs
for the community, including "Native Americans in Collin County," an International Women's Film Series, the
SMU Wind Quintet, storyteller Tim Tingle, a Celtic Music Celebration, Texas historian Brett Cruse, "The
Original Olympics" with archaeologist Kad Kilinski, and authors Kathleen Kent and Dr. Cordell Adams.
• Partnered with the Friends of the Library to offer the 3rd ALLen Reads program featuring the books The
Cellist of Sarajevo, The Mozart Question, and Mole Music, and related activities, including a program with
author Steven Galloway and the film The Pianist hosted by Warsaw Ghetto survivor Max Glauben.
• Participated in Parks and Recreation's Family Nicht Camp-Oul and Youth Fishing Derby.
• Partnered with the Allen Philharmonic Orchestra to present the 2n° annual Lunar New Year celebration with
participation from the J.K. Wong Academy.
• Presented the 8"' annual Day of the Child Day of the Book celebration with support from the Kiwanis Club of
Alen, Chick fil-A, the Allen Philharmonic Orchestra, and the Friends of the Library.
• Partnered with the Friends of the Library to offer the Library's 1" Jazz and Blues Festival with the Collin
County Faculty Jam Band and the Cheryl Arena Blues Band, publicized through a hotel occupancy tax grant.
• Added an Adult Summer Reading Program to the existing Children's and Teen Summer Reading Programs.
• Presented notable Western swing pioneers, The Light Crust Doughboys, with partial funding from a Texas
Commission on the Arts grant.
Objectives for FY 2011:
Goal 2. Cultivate regional alliances and partnerships with agencies and governmental units that affect
Allen
Strategy S. Foster educational partnerships for K-12 education and higher education
• Provide Library outreach to Pre -K, Head Start, and special needs classes.
Goa14. Sightlyenhance and communicate Allen's identity to the region and the nation
Strategy 7. Develop Library outreach opportunities for the community
• Enhance outreach efforts to encourage the use of Library services.
• Encourage area organizations to assist with development of the Library's courtyard and sculpture garden.
• Strengthen popular audio-visual collections and services.
• Focus on offering reference and information services electronically.
• Promote lifelong learning, literacy, recreational reading, and an awareness of current cultural and social
trends.
Strategy 8. Develop programs that promote cultural and intellectual development
• Research and secure educational and entertaining exhibits for the art gallery space.
• Develop and present cultural programs to recognize and celebrate cultural diversity.
• Develop and present programs to recognize and celebrate the full range of creative expression and
human knowledge.
City of Allen 104 FY 2011 Budget
7
I
1
I
SUMMARY
Services
DEPARTMENT TOTAL
_SUMMARY
Support Services Manager
Library Services Manager
Senior Librarian
Circulation Supervisor
Cultural Arts Coordinator
Library Associate
Library Acquisition Associate
Senior Administrative Assistant
Production Specialist
Librarian
Library Specialist
Library Clerk
TOTAL FULL
V Specialist
V Clerk
V Page
pion Specialist Assistant
TOTAL PART TIME
ORARY
V Clerk'
V Page
Visual Technician
TOTALTEMPORARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
1,850,316
1,974,441
1,934,079
2,019,803
368,462
347,394
331,296
330,732
24,287
27,942
27,478
27,985
179.806
18n onn
1 A nnn
iAn nnn
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
1
1
1
1
1
1
1
1
2
2
2
2
8
6
6
6
1
1
1
1
1
1
1
1
2
2
1
1
0
0
1
1
1
1
1
1
1
1
1
1
2
2
2
2
1
1
1
1
2
2
2
2
21
21
21
21
0.50
0.50
0.50
0.50
1.75
1.75
1.75
1.75
3.25
3.25
3.25
3.25
5.80
5.80
5.80
5.80
2.88
2.88
2.88
2.88
0.08 0.08 0.28 0.28
0.25 0.25 0.25 0.25
0.24 0.24 0.24 024
City of Allen 105 FY 2011 Budget
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
1,440,056
1,506,604
1,496,561
1,545,394
Longevity
8,138
9,389
9,873
9,681
Overtime
1,149
-
300
300
FICA
107,173
112,363
111,351
115,390
City of Allen 105 FY 2011 Budget
FUND
GENERAL FUND
DEPARTMENT
LIBRARY
ACCOUNT
001-3000-455
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES - cont.
TMRS
171,299
197,482
190,507
205,066
Workers Compensation
1,015
1,284
1,288
1,322
Health Insurance
106,741
131,229
110,118
127,618
Dental Insurance
9,900
10,500
9,699
10,562
Long-term disability
2,701
3,123
2,450
2,468
Life Insurance
1,562
1,807
1,357
1,338
Flexible Spending
582
660
575
664
SUBTOTAL
$
1,850,316
$
1,974,441
$
1,934,079
$
2,019,803
OPERATING EXPENSES
Conferences & Training
3,456
3,950
3,950
3,950
Dues & Subscriptions
1,286
1,664
1,000
1,200
Mileage
436
480
400
470
Electricity
157,587
142,128
138,012
140,924
Natural Gas
28,728
38,622
27,000
27,088
Water
1,663
1,500
1,600
1,470
Postage & Freight
4,779
4,074
3,600
3,800
Printing & Reproduction
-
250
25
245
Database Services
24,082
23,102
18,579
16,464
Special Activities
24,626
23,600
23,600
23,600
Libr.Book-Continuation Fund
15,421
14,975
14,500
14,500
Audio Visual Expense
30,640
29,779
29,779
29,779
Lease Expenses
1,587
1,590
1,750
1,860
Office Supplies
8,210
7,372
7,200
7,200
Periodicals
10,571
13,930
12,000
12,000
Boards & Commissions
130
1,164
300
500
Small Tools & Minor Equipment
4,463
4,250
3,260
4,000
Library Supplies
20,645
20,020
19,615
19,615
Equipment Maintenance
1,681
2,395
2,320
2,345
Book Collection Maintenance
774
700
500
675
Computer Maintenance
11,815
11,816
11,816
13,047
Donation Expenses
15,882
33
10,500
6,000
SUBTOTAL
$
368,462
$
347,394
$
331,296
5
330,732
PROFESSIONAL SERVICES
Professional Services
24,287
27,942
27,478
27,985
SUBTOTAL
$-
24,287
$
27,942
$
27,478
$
27,985
CAPITAL OUTLAY
Library Books
179,806
180,000
180,000
180,000
SUBTOTAL
$
179,806
$
180,000
$
180,000
$
180,000
DEPARTMENT TOTALS
$
2,422,871
$
2,529,777
2,472,853
2,558,520
City of Allen 106 FY 2011 Budget
I I
1
1
MUNICIPAL COURT
DIVISION 001-1200
Finance Director
Assistant Finance Director Municipal Court Judge
1
Municipal Court Administrator
1
Juvenile Casurt Supervisor Warrant Off.011aitifl" Deputy Court(Docket)
Clerk
e Managa Municipal Co
Deputy court Clerk Senior Deputy Court Clerk
-Funded in Grants & Special Revenue fund by Juvenile Case Manager Fund fee revenue
"Funded in Grants and Special Revenue fund by Court Security fee revenue
City of Allen 107 FY 2011 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND MUNICIPAL COURT 001-1200-412
The Municipal Court is responsible for the maintenance of court records on the disposition of cases, the issuance
of warrants for those individuals who do not meet their obligations to the court, and the collection of fines.
Accomplishments In FY 2010:
• Continued improvements to the voluntary State Collection Program for outstanding cases
• Participated in the annual state-wide warrant round up to collect on outstanding warrants
• Improved daily operations within the Courts by following municipal court "best practices"
• Utilized the Juvenile Case Manager to work with community groups to establish outreach services for
troubled juveniles and their parents
• Provided training resulting in four Deputy Court Clerks passing exams to obtain Level 1 Certification in the
State Court Clerk Certification Program
Objectives for FY 2011:
Goal 8. Maintain operational excellence in City government services
Strategy 1. Utilize technology for optimum performance and customer service
• Automate entry of all tickets into the court software from the purchase of additional ticket writers and
utilizing new public safety software
• Research new court software to include phone and web -based payment options, information access,
document imaging, and improved report writing
Strategy 4. Ensure excellent fiscal management to maintain public trust
• Continue to improve the voluntary State Collection Program for outstanding cases
• Continue to improve warrant collections by serving current warrants and participating in the state wide
warrant round ups
• Utilize updated standard operating procedure manuals to cross -train and develop Court staff
Strategy 6. Continue to maintain and enhance web -site to improve customer service
• Research adding a link from the city's website to new court software to allow access to the defendant's
citations and the ability to make on-line payments
City of Allen 108 FY 2011 Budget
7
1
I I
FUND
GENERAL FUND
DEPARTMENT
MUNICIPAL COURT
2009-2010
ACCOUNT
001-1200412
EXPENDITURE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
BUDGET
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Salaries
370,544
388,966
373,652
Personnel Services
519,956
559,590
526,669
548,955
Operations
74,799
80,698
74,267
74,618
Professional Services
16,186
19,413
19,266
19,024
DEPARTMENT TOTAL
510,941
659,701
620,202
L 642,597
PERSONNEL SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
313
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Dental Insurance
4,881
5,157
4,620
Municipal Court Administrator
1
1
1
1
Municipal Court Supervisor
1
1
0
0
Senior Deputy Court Clerk
1
1
2
2
Deputy Court Clerk
5
5
5
5
Municipal Court Judge
1
1
1
1
Juvenile Case Manager'
1
1
1
1
Police (Warrant) Officer"
1
1
1
1
TOTAL FULL TIME
11
71
11
11
' Funded in Grants and Special Revenue fund by Juvenile Case Manager Fund fee revenue
" Funded in Grants and Special Revenue fund by Court Security fee revenue
'EXPENDITURE DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
& Subscriptions
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
620
485
790
475
Salaries
370,544
388,966
373,652
390,057
Longevity
1,844
2,180
2,346
1,986
Overtime
2,994
3,500
3,500
3,605
FICA
27,370
28,592
27,965
28,832
TMRS
47,921
54,761
51,981
55,866
Worker's Compensation
249
313
300
313
Health Insurance
62,530
74,233
60,637
62,001
Dental Insurance
4,881
5,157
4,620
4,633
Long-term Disability
972
1,131
860
841
Life Insurance
651
757
545
519
Flexible Spending -j--
263
302
SUBTOTAL
519.966 f
559.590
S 526-699
S Sd6.966
rences & Training
2,991
4,500
2,760
4,410
& Subscriptions
723
480
750
470
1e
620
485
790
475
icity
55,021
57,739
51,760
52,852
City of Allen 109 FY 2011 Budget
FUND
GENERAL FUND
DEPARTMENT
MUNICIPAL COURT
ACCOUNT
001-1200-412
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATIONS - cont.
Water
1,347
1,365
1,450
1,500
Printing & Reproduction
8,078
6,790
1
6,654
Jury Fees
(30)
900
882
882
Teen Court
1,193
970
950
950
Office Supplies
4,856
6,014
5,500
5,000
Equipment Maintenance
-
1,455
1,425
1,425
SUBTOTAL
$ 74,799
$ 80,698
$ 74,267
$ 74,618
PROFESSIONAL SERVICES
Professional Services
5,007
7,313
7,166
7,166
Credit Card Costs
11,179
12,100
12,100
11,858
SUBTOTALS
16,186
$ 19,413
$ 19,266
$ 19,024
DEPARTMENT TOTALS
$ 610,941
659,701
620,202
642,597
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 110 FY 2011 Budget
PARKS & RECREATION -ADMINISTRATION
DIVISIONS
ADMINISTRATION 001-2510
PARKS MAINTENANCE 001-2520
SPECIAL ACTIVITIES 001-2531
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FY 2011 Budget
PARKS &
DIVISIONS
ADMINISTRATION 001-2510
PARK PLANNING & DEVELOPMENT 001-2515
HORTICULTURE & FORESTRY 001-2522
SPECIAL SERVICES 001-2524
FACILITY MANAGEMENT 001-2528
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City of Allen 112 FY 2011 Budget
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City of Allen 113 FY 2011 Budget
PARKS & RECREATION -PROGRAMS
DIVISIONS
ADMINISTRATION 001-2510
'
ATHLETICS 001-2540
JOE FARMER RECREATION CENTER 001-2551
SENIOR CITIZENS 001-2561
DON RODENBAUGH NATATORIUM 001-2570
YOUTH CENTER 001-2580
EVENT CENTER ADMINISTRATION 001-2610
EVENTS 001-2620
COMMUNITY ICE RINK 001-2630
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City of Allen 113 FY 2011 Budget
I
CITY OF ALLEN
1,
I
I
FUND DEPARTMENT ACCOUNT
GENERALFUbID
PARKSR 1
The Parks & Recreation department strives to provide park facilities and recreation programs that enhance the
aesthetic value of the City and help our citizens more fully enjoy living in Allen.
Vision statement: "To achieve excellence and create fun beyond imagination!"
Accomplishments in FY 2010:
•
Completed Celebration Park Phase II including four lighted tennis courts, two baseball diamonds and lighting for four
diamonds, restrooms and concession stands (baseball) and parking for 200 vehicles.
•
Completed Park, Trail and Open Space Master Plan (10 -year update)
•
Completed Chase Oaks Golf Course Renovation design
•
Supervised landscaping of First Christian Church and construction of Restroom/Bridal Parlor at the Heritage Village Bolin
(Blue) House.
•
Completed Phase I of Shadow Lakes Greenbelt Restoration
•
Completed construction of the Six Cities Trail Segment 1 including trail underpass/tunnel at DART rail ROW.
•
Executed the design build contract with artist Christopher Fennel, for the Fire Station #5.
•
Completed various agreements in relation to construction of the Blue Sky Indoor Soccer Facility at Hillside Ballfields.
•
Launched Park Ambassador Program with Allen Park Foundation to provide "personal presence" at parks and facilities.
•
Staff Designed and implemented Cancer Walk of Hope project at Bethany Lakes Park, Walden Park Recycling dumpster
enclosure at Allen Station Park and the Allen Heights Trail Crossing.
•
Entered into a facilities agreement with AISD for the construction of an artificial turf field at Curtis Middle School.
•
Completed construction projects including kidMania Shade Structure, Public Library Sculpture installation "Ocean"
Waterford Park Pedestrian Bridge, Fox Hollow Open Space Enhancement, renovation of Bethany Lakes Park baseball
practice field, and Allen Veterans Memorial
•
Completed restoration of the Reflection Pond at Bethany Lakes Park.
•
Implemented landscape maintenance contracts for Allen Event Center and roadway medians around the Villages of
Allen.
•
Continued as an active partner with Alliance for a Healthier Allen (AHA); provided support for a school based program
called Motivate to Move, participated as a sponsor for Earth Fest at Watters Creek and began exploring possibilities of
hosting a community -wide health expo in 2011.
•
Executed new contracts for mowing and janitorial services throughout park and recreation system.
•
Provided design support to Engineering and Information Technology with landscape designs for the Animal Shelter
Expansion and Public Safety Communications tower projects.
•
Completed Year 5 of irrigation control system upgrade.
•
Completed transition of The Edge Youth Center to the Visitor Center, providing a more conducive environment for
access to all ages in the hub of the facility; while protecting the integrity of youth oriented areas.
•
Completed third call for artists within Public art program for sculpture at entrance to City Hall.
•
Coordinated volunteer work among various groups, including Eagle/Gold Scout projects of over 600 volunteer hours with
3 more projects in the works and approximately 200 volunteer hours logged by various groups working the tree farm.
•
Partnered with KAB and delivered almost 300 trees to citizens through the Trees for Allen program.
•
Provided staff support and expertise to the Allen Community Ice Rink for policy development, customer service initiatives
and other operational needs.
•
Administered over 7,600 hours of court appointed workers resulting in a significant cost savings to the City.
•
Implemented rental fee structure and policy for Visitor Center and Skate Park rentals.
•
Modified fee range for Adult Athletic programs and leagues.
•
Online registration completed one full year of implementation.
•
Implemented CARE (Citizen Assistance for Recreation Experiences) financial assistance program for Allen residents.
Program provides a resource for qualifying citizens of all ages who desire to participate in recreation programs.
•
Implemented new teen programs to provide for a more balanced leisure offerings for all residents resulting over 400 new
teen participants.
•
Implemented a strategic change in the distribution of the Recreation Guide to reduce expenses related to mailing and
printing.
•
Implemented new Adaptive Aquatics swim lesson program for children with Special Needs. Certified four Water Safety
Instructors in Adaptive Aquatics to teach both group lessons and private lessons.
•
Facility rental revenue increased 146%.
•
Completed installation of new auxiliary heating units, retrofitting both Decton controls and replacing Chemtrol controllers
at the Natatorium for Improved pool heating resulting in improved customer service.
•
Held the 15"' Allen USA Celebration at Celebration Park in continued partnership with the Allen Parks Foundation.
•
Added Joe Farmer Recreation Center as a Silver Sneakers providing facility. Silver Sneakers participation by both the
Allen Senior Recreation Center and Don Rodenbaugh Natatorium has proved to be highly successful.
•
Introduced Joe Farmer Recreation Center holiday camp. Summer camp participation has increased and has become a
highly successful program.
City or Alien 11b FY 2011 Budget
Accomplishments in FY 2010 Cont.:
• The Edge Youth Center completed its transition to a visitor center. Increased participation in lock -ins by 26% ani
increased revenue in the retaiVpro shop component by 40%.
• Activated WiFi hot spot at The Edge Visitor Center.
• Dedicated first public art funded sculpture at the Allen Public Library, completed an artist call for City Hall public art.
Objectives for FY 2011:
Goal 1. Enhance Community Livability and Safely
• Work with Allen Parks Foundation to grow Park Ambassador Program to a city-wide volunteer presence at all parks and
trails.
• Working with consultant to identify products and to install comprehensive video surveillance camera system at the Edge
at Allen Station Park, Don Rodenbaugh Natatorium and Celebration Park.
• Renovate Chase Oaks Golf Course to increase course's playability to a broader golfing public.
Goal 2. Cultivate regional alliances and Partnerships with agencies and governmental units that affect Allen
Strategy 2. Create recreational partnerships
• Continue to pursue public and private partnerships to enhance recreational opportunities.
• Provide further financial assistance to Allen residents who demonstrate need through the growth and enhancement of
the C.A.R.E. program, and seek additional funding for the program through community sponsorships.
Goal 4. Signify enhance and communicate Allen's identity to the region and the nation.
• Continue involvement and leadership with the Alliance for a Healthier Allen.
• Continue to host the Allen USA Celebration at Celebration Park, which will be the City's 161° annual 4'" of July
celebration. Continue to seek sponsorship revenue and the continued partnership with the Allen Parks Foundation in
producing this event
• Conduct additional artist calls for expansion of the city's public art program.
Strategy 5. Plan for the design and construction of needed City Parks and Recreation Facilities
• Continue to implement projects funded by Allen Community Development Corporation and projects authorized by voter
in the 2006 bond election.
Strategy 10. Update the City's Parks and Recreation Master Plan `
Identify priorities of the Master Plan and present recommendations to the City Manager by August 2010. 1
Strategy 11. Emphasize marketing efforts to communicate Allen's identity
• Continue to evaluate the effectiveness of the printed Recreation Guide.
• Launch social network marketing and technologically based marketing opportunities.
Goal 6. Maintain operational excellence in City government services
Strategy 1. Utilize technology for optimum performance and customer service
• Continue to enhance the IT based services for recreation classes and programs and improve percentage of online
registrations.
• Launch social network marketing including Facebook, Twitter, etc.
Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality Services
• Continue to make the R.E.A.L. (Delivering Remarkable service by Empowered employees that creates Amazing
experiences resulting in Lasting impressions) service philosophy the heart of our business. Continue introduction and
training of new employees.
• Continue to ensure that programs and services are cost effective and reflect the interests of the community. Pursuing
strategies for improved cost recovery measures for divisions that have a deficit. Conduct comprehensive Fee
Assessment for FY 2011 for Recreation Division program fees.
Strategy 4. Ensure excellent fiscal management to maintain public trust
Absorb price increases on maintenance and construction contracts.
Strategy 6. Continue to maintain and enhance website to improve customer service
• Continue to enhance the City's recently launched on-line registration services for recreation classes and programs
• Launch interactive map for locating public art within the city.
Goal 8. Proactively work to Protect, conserve and manage water resources
• Equip irrigation staff with hand-held I -Remote communication equipment which will allow staff to field supervise systems
from both mobile and PC base stations.
• Continue to replace all old Valcon irrigation control components with newer, more effective Irrinet system.
Strategy 1. Develop water conservation Initiatives that encourage residents, businesses and City's operations to
adopt a "low water -use" lifestyle I
• Continue implementation of Imnet central irrigation control system and begin Water Wise conversion of Bethany Road
landscape beds (irrigation & landscaping).
I
FUND
GENERAL FUND
DEPARTMENT
PARKS & RECREATION
ACC UNT
001-2500/2600-451
EXPENDITURE SUMMARY
2008-2009'
2009-2010'
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
5,824,238
6,094,859
6,494,821
8,054,142
Operations
3,634,515
3,685,712
4,026,035
6,565,646
Professional Services
943,913
1,214,123
2,082,830
5,262,353
Capital
70,224
DEPARTMENT TOTAL $
10,472,890
S 10,994,694
$ 12,603,686
$ 19,882,141
PERSONNEL SUMMARY
2008-2009'
2009-2010'
2009-2010
2010-2011
FULL TIME
ACTUAL
BUDGET
AMENDED
BUDGET
Director
1
1
1
1
Assistant Director
2
2
2
2
Landscape Architect
1
1
1
1
Park Planner
1
1
1
1
Grant Coordinator
1
1
1
1
Marketing Program Supervisor
1
1
0
0
Senior Marketing Specialist
0
0
1
1
Senior Administrative Assistant
1
1
1
1
Administrative Assistant
2
2
2
2
Resource Development Manager
1
1
1
1
Park Services Manager
1
1
1
1
Urban Forester
1
1
1
1
Park Operation Supervisor
3
3
3
3
Crew Leader
5
5
5
5
Equipment Operator
2
2
2
2
Park (Code) Inspector
1
1
1
1
Building Technician
3
3
3
3
Parks Maintenance Technician
4
4
4
4
Maintenance Worker
19
19
17
17
Chemical Specialist
1
1
1
1
Chemical Technician
3
3
4
4
Irrigation Specialist
1
1
1
1
Irrigation Technician
2
2
2
2
Administrative Services Manager
0
0
1
1
Recreation Services Manager
1
1
1
1
Recreation Program Supervisor
1
1
1
1
Center Supervisor
3
3
3
3
Athletic Program Supervisor
1
1
1
1
Aquatic Program Supervisor
1
1
1
1
Youth Program Supervisor
1
1
1
1
Special Events Coordinator
1
1
1
1
Recreation Specialist II
11
11
11
11
Event Center Staff
0
0
16
16
TOTAL FULL TIME
77
77
93
93
'2008-2009 Actual and 2009-2010 Budget are combined with
portions of
Parks and Recreation Special Revenue fund for comparative purposes
City of Allen 117 FY 2011 Budget
FUND
GENERAL FUND
DEPARTMENT
PARKS & RECREATION
ACCOUNT
001-2500-451
PERSONNEL SUMMARY -cont.
2008-2009'
2009-2010'
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
PART TIME
Recreation Specialist 1
14.85
14.85
14.85
14.85
Fitness Specialist
1.97
1.97
1.97
1.97
Head Lifeguard
3.60
3.60
3.60
3.60
Lead Water Safety Instructor
0.63
0.63
0.63
0.63
Park Attendant
0.50
0.50
0.50
0.50
Intern
0.25
0.25
0.25
0.25
Event Center Staff
0
0
33.97
33.97
TOTAL PART TIME
21.80
21.80
55.77
55.77
TEMPORARY
Lifeguard
18.00
18.00
18.00
18.00
Water Safety Instructor
4.63
4.63
4.63
4.63
Swim Teaching Assistant
1.88
1.88
1.88
1.88
Camp Counselor
1.80
1.80
1.80
1.80
Saturday Night Event Chaperone
2.00
2.00
2.00
2.00
Fitness Instructor
0.20
0.20
0.20
0.20
Recreation Specialist 1
0.14
0.14
0.14
0.14
TOTAL TEMPORARY
28.65
28.65
28.65
28.65
EXPENDITURE DETAIL
2008-2009'
2009-2010'
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
4,267,949
4,354,454
4,790,549
6,283,672
Longevity
19,222
21,217
22,055
25,559
Overtime
83,582
134,984
135,600
137,637
FICA
320,337
311,708
313,978
323,701
TMRS
461,531
509,295
502,708
534,877
Worker's Compensation
24,362
29,941
30,132
31,283
Health Insurance
578,552
670,302
639,812
657,059
Dental Insurance
44,953
46,598
46,691
47,251
Long-term disability
8,475
9,781
7,961
7,841
Educational Assistance
9,592
-
-
-
Life Insurance
4,920
5,679
4,395
4,236
Flexible Spending
763
900
940
1,026
SUBTOTALS
5,824,238 $
6,094,859
S 6,494,821
8 8,054,142
OPERATIONS
Conferences & Training
30,195
39,095
40,765
56,324
Dues & Subscriptions
14,574
15,876
16,146
19,076
Mileage
1,091
8,712
2,537
2,537
Clothing & Uniforms
26,590
37,311
38,748
49,671
Electricity
650,769
593,571
782,935
1,522,697
Natural Gas
59,955
86,597
62,000
62,246
Telephone
-
-
9,000
38,400
Water
603,493
450,000
449,795
566,030
Printing & Reproduction
15,975
57,604
57,336
62,223
Advertising
6,318
23,026
30,366
107,691
'2008-2009 Actual and 2009-2010 Budget are combined with portions of
Parks and Recreation Special Revenue
fund for comparative
purposes
City of Allen 118 FY 2011 Budget
rJ
I
I I
0
FUND
GENERAL FUND
DEPARTMENT
PARKS & RECREATION
ACCOUNT
001-2500-451
2008-2009'
2009-2010`
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATIONS-cont.
Rentals
7,292
10,848
12,679
31,639
Athletics Expenditures
237,937
256,630
251,498
251,460
Class & Day Camp Expenditures
299,690
309,475
296,109
294,520
Special Events
516,413
580,097
548,564
554,565
Retail Store Cost of Sales
5,008
10,300
7,794
7,775
Senior Citizens Support
11,762
23,253
22,788
23,588
Meetings & Receptions
1,495
4,639
4,534
4,515
Board/Commission Training
-
1,940
400
400
Cemetery Expenditures
4,993
13,580
13,308
13,308
Gasoline
63,974
71,920
70,482
78,300
Office Supplies
16,489
28,022
30,211
37,417
Boards & Commissions
862
485
475
475
Concession Expenses
58,410
76,200
74,867
73,403
Janitorial Supplies
4,490
12,287
16,898
50,198
Medical & Chemical Supply
7,299
13,698
13,422
13,366
Pool Supplies
33,345
25,760
25,245
25,225
Agriculture Supplies
135,351
183,554
177,976
180,436
Class Supplies
33,959
20,205
22,301
37,301
Small Tools & Minor Equipment
74,150
73,482
75,985
111,629
Liquor State Tax Expense
-
-
24,176
-
Building Maintenance
196,201
140,553
145,242
249,741
Vehicle Maintenance
37,077
29,003
29,450
28,423
Equipment Maintenance
15,155
28,730
32,506
76,152
Ground Sprinkler System
45,861
52,424
51,376
51,376
Ball field Maintenance
59,309
67,334
65,987
74,235
Landscape/Forestry
16,269
47,578
44,628
45,713
Pool Maintenance
25,315
29,585
28,993
28,993
Park & Open Space Maintenance
262,336
202,342
178,415
198,295
Credit Card Costs
43,335
47,996
56,036
84,956
Marketing Expenses
-
-
200,062
1,436,847
Class Online Costs
11,778
12,000
14,000
14,500
Event Center Expenditures
SUBTOTAL
E 3,634,515 $
3,685,712
$ 4,026,035
$
6,565,646
PROFESSIONAL SERVICES
Professional Services
943,913
1,214,123
2,082,830
5,262,353
SUBTOTAL
$ 943,913 $
1,214,123
$ 2,082,830
$
5,262,353
CAPITAL OUTLAY
Machinery & Equipment
70,224
SUBTOTAL
$ 70,224 $
-
$ -
$
-
DEPARTMENT TOTALS
$ 10,472,890 $
10,994,694
$ 12,603,686
$
19,882,141
'Parks & Rec Special Revenue and Antenna Fund are combined with General Fund for FY 2010 amended and FY 2011.
For comparison purposes they are included in
FY 2009 actual and FY 2010 budget.
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 119 FY 2011 Budget
FUND
GENERAL FUND
DEPARTMENT
PARKS & RECREATION
ACCOUNT
001-2500-451
Activities Supported by Antenna Revenues: (Included in Special Events)
2008-2009' 2009-2010'
2009-2010
2010-2011
ACTUAL BUDGET
AMENDED
BUDGET
Cultural Arts Programs
90,000 90,000
70,000
70,000
Allen USA Celebration
55,000 55,000
55,000
55,000
Philharmonic Symphony
44,000 44,000
44,000
44,000
JARC
- -
-
215,000
Summer Sounds-
-
20,000
20,000
Public Art Projects
15,000 15,000
15,000
20,500
E 204,000 E 204,000
E 204,000
E 424,500
'Parks & Rec Special Revenue and Antenna Fund are combined with General Fund for FY 2010 amended and FY 2011.
For comparison purposes they are included in FY 2009 actual and FY 2010 budget.
City of Allen 120 FY 2011 Budget
1
C
0
PLANNING AND DEVELOPMENT
DIVISIONS
PLANNING 001-4800
CODE ENFORCEMENT 001-4840
Director
1
Senior Ad mint Stratibe
1
Assistant Director
1
Senior PlannarI GIS Ad ;iniseator
Planner I GIS Analyst
'One position paid for from Water/Sewer and Solid Waste Funds.
City of Allen
121
Code Enforcement Supervisor
1
Code Enforcement Officer
3 -
FY 2011 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND PLANNING & DEVELOPMENT 0014800-461
The Planning & Development Department is responsible for land use and transportation planning, zoning
administration, development coordination, certain economic development initiatives, community development
programs, neighborhood integrity initiatives, geographic information systems (GIS), code enforcement and for
providing staff support for the Planning & Zoning Commission, the Board of Adjustment, the Sign Control Board,
the Allen Economic Development Corporation and the Allen City Council.
Accomplishments in FY 2010:
• Completed major amendments and updates to the Allen Land Development Code
• Completed review of major development projects including Cisco and Cabala's
• Completed Land Use Plan updates for the Highway 121 corridor
• Completed Tritech software integration project
• Completed updates and enhancements to the City's Interactive Mapping System
• Developed and adopted new 5 -year CDBG Consolidated Plan
Objectives for FY 2011:
Goal 1. Enhance Community Livability and Safety
Strategy 3. Manage growth and development to preserve Allen's character and maintain neighborhood
vitality
Evaluate needs of older neighborhoods and implement neighborhood improvement efforts
Goal 6. Maintain operational excellence in City government services
Strategy 1. Utilize technology for optimum performance and customer service
• Use GIS as the backbone for mapping in the mobile data terminals for public safety's new CAD & RMS
systems.
• Continue to grow the GIS database by adding new data sets and creating new layers
Goal 7. Provide economic investment that increases employment opportunitythe tax base and Provides
Strategy 1. Identify the type of industry the City of Allen desires to recruit to the SH121 corridor and
encourage development of commercial space that is most attractive to meet those needs.
Strategy 5. Manage growth and redevelopment
Develop concept and type of incentives for owners to improve older retail areas
Strategy 6. Create a viable Central Business District (CBD)
• Work with developers and landowners to facilitate redevelopment in the Central Business District
City of Allen 122 FY 2011 Budget
11
J
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
PLANNING & DEVELOPMENT
001-4800-461
EXPENDITURE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
801,091
898,754
905,010
928,520
Operations
112,352
129,913
127,163
130,453
Professional Services
4,162
10,000
9,000
9,000
DEPARTMENT TOTAL
917,605
1,038,667
1,041,17
1,087,973
PERSONNEL SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
FULL TIME
ACTUAL
BUDGET
AMENDED
BUDGET
Director
1
1
1
1
Assistant Director
1
1
1
1
Senior Planner
1
1
1
1
Planner
2
2
2
2
GIS Administrator
1
1
1
1
GIS Analyst
1
1
1
1
Code Enforcement Supervisor
1
1
1
1
Code Enforcement Officer
2
2
2
2
Senior Administrative Assistant
1
1
1
1
TOTAL FULL TIME
11
11
11
11
EXPENDITURE DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
598,052
663,425
665,276
681,032
Longevity
1,852
2,020
2,184
2,596
Overtime
1,716
2,030
2,090
2,300
FICA
43,105
48,131
47,479
48,509
TMRS
77,431
93,163
91,160
97,417
Workers Compensation
677
975
983
1,001
Health Insurance
68,284
78,489
85,159
85,028
Dental Insurance
6,740
6,817
7,554
7,600
Long-term Disability
1,665
1,898
1,652
1,629
Life Insurance
1,161
1,326
1,083
1,046
Flexible Spending
408
480
390
362
SUBTOTAL E
801,091 $
898,754 $
905,010 S
928,520
OPERATING EXPENSES
Conferences & Training
16,082
16,875
16,875
16,875
Dues & Subscriptions
4,801
5,193
5,193
4,693
Clothing & Uniforms
1,374
1,940
1,940
1,940
Printing & Reproduction
3,429
4,670
4,670
4,670
Advertising
299
300
3,300
300
Board & Commission Training
75
4,450
2,000
2,000
Plat Administration Expense
3,814
6,750
6,750
6,000
Gasoline
2,900
3,500
500
3,500
Orifice Supplies
3,108
4,560
4,560
4,560
Small Tools & Minor Equipment
406
1,935
1,935
6,475
City of Allen 123 FY 2011 Budget
FUND
GENERAL FUND
DEPARTMENT
PLANNING & DEVELOPMENT
ACCOUNT
001-4800-461
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Vehicle Maintenance
1,064
4,740
4,440
4,440
Donation Expense
75,000
75,000
75,000
75,000
SUBTOTAL
$ 112,352
$ 129,813
E 127,183
S 130,453
PROFESSIONAL SERVICES
Professional Services
4,162
10,000
9,000
9,000
SUBTOTAL
—g 4,162
$ lo,000
$9,000
E 9,000
DEPARTMENT TOTALS
917,605
1,038,667
1,041 173
1067,973
CAPITAL EXPENDITURES LIST
No capital Items
City of Allen 124 FY 2011 Budget
U
1
` ADMINISTRATION 001-2010
SCHOOL RESOURCE OFFICER 001-2021
PATROL 001-2030
1
II
Administrative Assailant
1
Police Services Technician
I
0.bntlon FadlMy
Detention Officer 5
csnanmmmrm
PolicNFne EMS Manager
1
olicelFire EMS Superviao
3
olicelFire EMS Dopatrlie
13
Property Evelerwe Tech
2
Adminiatnabve Sergeant
1
Adrmmatrative Captain
1
AdminuIVaM Sergeant
1
CmaninM neaama
Sergeant -1
Cificer-4
ROncln—;;;
Sergeant -1
POLICE
DIVISIONS
CRIMINAL INVESTIGATIONS 001-2020
SUPPORT SERVICES 001-2040
Chief
1
LCIRenant
. C .
SupmorI
Animal Contrd Cificer 3
Stetter Attendant
eama a�naaann
Sergeant
Officer6
Records Technician
4
Public Safety Cfficer
4
Training Sergeant
1
Senior Administrative Meatant
1
Chaplains
lne attain
Sergeant
-1
Corporal - 2
Account Specialist
1
CID PanW Banks
Deputy Chief Deputy Chle(
AdministrabveA Cant
1
Lieutenant
CnmealgalrelPMMB
Sargeant 1
Caryoral 1
Olficergnvestlgalor4
Ch11tl Abuse Inve6tigator'
1
Crime Vmtim Advocate 1
as en
Sergeants
Corporal 1
Officer/Inveetigator3
Admin atrative Ae5161ad 1
Crimp aal. Pm
Sergeant t
Corporal 1
OMcefllnveetigatar 5
Crime Analyst
1
Cnminallst
2
*Funded in Grants & Special Revenue fund by Public Safety grant.
City of Allen
125
1
AW A
LieutenantI
Sergeant 2
Coryoral2
Officer 12
B vranh
Lleutenanll
Sergeant 2
Corporal2
Officer 14
c warn
Lieutenant 1
Sergeant2
Corpwal2
Officer 12
cord
Sergeant 1
Co poral 1
Olficer4
ca
Sergeant 1
Officer 2
Mu~C.
Wanard OffiCedBa111fP
1
FY 2011 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND POLICE 001-2000-421
The City Charter provides for the Allen Police Department to preserve order within the city limits and secure the
residents from violence and property loss.
Accomplishments in FY 2010:
• The department continued to focus on the retention of personnel in both sworn and non -sworn positions.
The department made enhancements to the hiring and training process of new employees in an effort to
maximize efficiency and recruit the most qualified and talented personnel.
• The department applied for numerous grants that added one sworn officer and new equipment to the city.
• Replaced several patrol and support vehicles.
• Opened the department's third community storefront at the Village of Allen.
• Continued to work on upgrading the existing Police, Fire and Public Works' radio communications
according to the C.I.P. schedule.
• Continued to plan and work towards converting a section of the basement in City Hall into a new public
safety communication center to coincide with radio system and software upgrades.
• The department continued to complete installation and implementation of the new Computer Aided
Dispatch and Records Management System.
• Completed renovations and expansion of the Allen Animal Shelter. This included examining new
procedures and protocols to enhance shelter operations including the micro -chipping of animals.
• Continued progress and planning on the Capital Improvement Project for the department's Emergency
Vehicle Operations driving track.
Objectives for FY 2011:
Goal 1.Enhance Community Livability and Safari
Strategy 1. Continue to provide progressive and efficient emergency services
• Objective 1. Upgrade Public Safety Communication System
o Installation and implementation of the new 700 Mhz digital radio system
• Objective 2. Improve & enhance communications center
o Implementation and installation of a new CAD/ RMS system
o Relocation of the Communications Center to the basement of City Hall
• Objective 3. Effectively use technology to enhance public safety services
o Improve the data analysis related to crime trend statistics
o Implement Automatic Vehicle Locator (AVL) feature with CAD/RMS system
o Use the CAD/RMS system to analyze data in order to improve response times
o Design and install updated video system in Police Department
Goal 2 Cultivate regional alliances and partnerships with agencies and governmental units that affect
Allen
Strategy 3. Expand public safety regional partnerships
• Objective 1. Continue to enhance existing partnerships with FEMA and Homeland Security
o Continue to work closely with Homeland Security in police related activities.
Goal 5. Systematically invest in public Infrastructure
Strategy 1. Implementation of the 2007.2013 Capital Improvement Program (CIP)
• Objective 1. Implement the CIP GO Bond Program
• Replacement of the Public Safety Communications System
r
City of Allen 126 FY 2011 Budget
I
1
FUND
GENERAL FUND
DEPARTMENT
POLICE
ACCOUNT
001-2000-421
EXPENDITURE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
12,571,786
13,230,853
12,874,525
13,202,214
Operations
934,960
983,907
1,065,612
1,024,577
Professional Services
143,848
140,307
137,603
124,654
Capital
102,973
DEPARTMENT TOTAL
13753,567
14,355,067
14,077,740
14,351,445
PERSONNEL SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
FULLTIME
ACTUAL
BUDGET
AMENDED
BUDGET
Police Chief
1
1
1
1
Deputy Police Chief
3
3
3
3
Police Captain
1
1
1
1
Police Lieutenant
5
5
5
5
Police Sergeant
18
18
18
18
Police Corporal
12
12
12
12
Police Officer"
68
68
68
68
SUBTOTAL -Sworn*
108
108
108
108
Police Services Technician
1
1
1
1
Supervisor Communications Technician
3
2
3
3
Emergency Communications Manager
0
1
1
1
Police/Fire Dispatcher
14
14
13
13
Property/Evidence Technician
2
2
2
2
Police Records Technician
4
4
4
4
Criminalist
2
2
2
2
Criminal Analyst
1
1
1
1
Victims Advocate
1
1
1
1
Senior Administrative Assistant
1
1
1
1
Account Specialist
1
1
1
1
Administrative Assistant
4
4
4
4
Detention Officer
5
5
5
5
Public Safety Officer
4
4
4
4
Animal Control Supervisor
1
1
1
1
Animal Control Officer
3
3
3
3
Shelter Attendant
2
2
2
2
SUBTOTAL - Non -sworn
49
49
49
49
TOTAL FULL TIME
157
157
157
157
' Total svrom does not include 1 Police Officer assigned as a Warrant Officer, which
is shown in the
Courts
division. Therefore, the total number of sworn positions is 109 for
FY2009, FY2010, and FY2011.
"One position is funded in Grants and Special Revenue fund by Public Safety grant.
City of Allen 127 FY 2011 Budget
FUND
GENERAL FUND
DEPARTMENT
POLICE
ACCOUNT
001-2000-421
EXPENDITURE DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
8,675,686
9,046,282
8,880,121
9,085,214
Field Training Officer Pay
18,628
18,000
18,000
18,000
Dispatch Trainer Pay
2,593
2,400
3,478
3,611
Longevity
45,492
49,328
50,576
55,158
Overtime
550,931
529,161
518,578
545,036
FICA
674,164
662,502
671,005
665,395
TMRS
1,173,316
1,280,276
1,260,513
1,308,496
Worker's Compensation
66,935
79,611
83,794
81,049
Health Insurance
1,181,769
1,388,654
1,221,863
1,267,341
Dental Insurance
93,419
99,660
96,272
100,252
Long-term Disability
22,836
27,301
21,229
21,284
Educational Assistance
18,951
-
-
-
Life Insurance
12,868
15,458
11,456
11,249
Flexible Spending
2,898
3,420
3,540
3,862
Clothing Allowance
31,300
28,800
34,100
36,267
SUBTOTAL $ 12,571,786
$ 13,230,853
$ 12,874,525
S 13,202,214
OPERATING EXPENSES
Conferences & Training
45,672
49,790
53,090
54,790
Dues & Subscriptions
10,379
10,000
9,800
9,800
Mileage
438
291
285
285
Clothing & Uniforms
53,544
56,285
55,160
62,673
Electricity
119,617
114,155
120,909
127,807
Natural Gas
3,271
4,363
4,363
4,879
Water
4,240
3,587
4,400
5,088
Postage & Freight
8,731
9,123
8,941
8,941
Printing & Reproduction
10,278
14,370
14,351
14,082
Canine Maintenance
4,678
6,127
6,005
6,005
Meetings and Receptions
7,766
5,820
13,005
9,204
Crime Prevention
5,007
7,162
7,019
7,019
Prisoners Keep
10,137
15,922
15,604
15,604
Narcotics Operations
7,073
9,700
9,506
9,506
Gasoline
209,710
248,000
243,040
270,000
Lease Expenses
29,064
37,499
36,749
36,749
Office Supplies
22,965
28,095
27,533
27,533
Tactical Supplies
12,442
-
48,241
5,000
Animal Supplies
8,935
10,095
9,893
9,893
Ammunition Supplies
33,736
-
24,533
22,233
Small Tools & Minor Equipment
110,616
145,485
149,945
107,837
Donation Expenses
12,111
9,365
9,178
9,900
Building Maintenance
10,117
10,000
9,800
9,800
Vehicle Maintenance
162,510
145,846
142,929
142,929
Equipment Maintenance
4,901
8,301
8,135
8,135
Credit Card Costs
2,677
-
4,674
5,050
Radio Maintenance
1,604
3,883
3,805
3,805
Collision Repair
22,741
30,643
24,719
30,030
SUBTOTAL $ 934,960
$ 983,907
$ 1,085,612
111 1,024,577
City of Allen 128 FY 2011 Budget
L
I
1
FUND
GENERAL FUND
DEPARTMENT
POLICE
ACCOUNT
001-2000-421
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AM NDED
BUDGET
PROFESSIONAL SERVICES
Professional Services
142,086
137,851
135,196
122,247
Plaques & Awards
1,762
2,456
2,407
2,407
SUBTOTAL
$ 143,848 $
140,307
$ 137,603
$ 124,654
CAPITAL OUTLAY
Vehicles
102,973
SUBTOTAL
$ 102,973 $
-
$ -
$ -
DEPARTMENT TOTALS
13,753,587
14,355,067
14,077,740
$ 14,351,445
CAPITAL EXPENDITURES LIST
No capital items
See Replacement Fund for replacement vehicle expenditures.
City of Allen 129 FY 2011 Budget
I
CITY OF ALLEN
' PUBLIC AND MEDIA RELATIONS
DIVISION 001-1530
Assistant City Manager
O cer
1
Executive Producer II Marketing SPecialisP
1 1
Ytleo Producer
1
' Vdso Production Assistant
1
1
"Partial funding for position from Hotel fund.
City of Allen 131 FY 2011 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND PUBLIC AND MEDIA RELATIONS 001-1530.413
The Public and Media Relations Office provides information about city government and services to residents and
the media. The office produces the city's quarterly newsletter and annual report; overseas the city's website and
manages the government access channel, Allen City Television/ACTV. The office also helps coordinate special
events and works with other city departments regarding education, outreach and marketing efforts.
Accomplishments in FY 2010:
• Developed and launched Visit Us section of the website
• Produced ad campaign for first year launch of CVB
• Developed CVB newsletter
• Supported promotional efforts related to Allen Event Center and Allen Americans
• Conducted the press conference for the Texas Stampede announcement
• Facilitated media coverage for the Cabala's announcement
• Produced annual report and quarterly newsletters; updated newcomers brochure, public education
resource booklet, and trash and recycling guidelines publication
• Produced monthly releases for publication in Allen Image
• ACTV assisted with video production needs for CVB, EDC and Allen Event Center and created a new
recycling education video
• ACTV received several state and national awards for original programming including 1" place for
Excellence in Programming from the National Association of Telecommunication Officers and Advisors
(for the third consecutive year).
• ACTV staff received two Lone Star Chapter Emmy awards.
Objectives for FY 2011:
Goal 4. minify, enhance and communicate Allen's Identity to the region and the nation
Strategy 11. Emphasize marketing efforts to communicate Allen's Identity
• Support branding efforts for CVB
• Create a communication and marketing plan for the City of Allen to incorporate graphic identity, cohesive
publications and promotional materials
Goal 6. Maintain operational excellence in City government services
Strategy 6. Continue to maintain and enhance web -site to improve customer service
• Improve core design and upgrade navigation of site
• Develop City Hall and Doing Business sections of the website
Strategy 7. Continue to Provide Creative Original Programming on the City of Allen Government Channel
ACTV
• Continue production of original and award-winning programming — moving toward stand-alone feature
presentations rather than packaged news magazine format
City of Allen 132 FY 2011 Budget
I
I
EXPENDITURE SUMMARY
CLASSIFICATION
Personnel Services
Operations
Professional Services
DEPARTMENT TOTAL
2008-2009
ACTUAL
364,365
28,635
46,299
439,299
2009-2010
BUDGET
386,467
35,660
51,000
473,127
2009-2010
AMENDED
379,133
34,920
51,000
465,053
2010-2011
BUDGET
391,707
28,703
51,000
471,410
PERSONNEL SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Public & Media Relations Officer
1
1
1
1
Executive Producer
1
1
1
1
Video Production Specialist
1
1
1
0
Video Producer
0
0
0
1
Video Production Assistant
1
1
1
1
Marketing Specialist'
1
1
1
1
TOTAL FULL TIME
5
5
5
5
' A portion of this position is funded by the Hotel fund.
EXPENDITURE DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
249,994
257,176
258,458
267,243
Longevity
928
1,072
1,260
1,500
Overtime
5,435
8,500
51500
5,500
FICA
17,749
17,614
17,752
18,171
TMRS
31,967
36,155
35,076
38,290
Worker's Compensation
169
206
208
216
Health Insurance
53,552
60,919
56,153
56,012
Dental Insurance
3,270
3,316
3,455
3,522
Long-term Disability
683
788
644
635
Life Insurance
366
421
327
316
Flexible Spending
252
3D0
300
302
SUBTOTAL $
364,365
$ 386,467
$ 379,133
$ 391,707
City of Allen 133 FY 2011 Budget
FUND
GENERAL FUND
DEPARTMENT
PUBLIC AND MEDIA RELATIONS
ACCOUNT
001-1530-413
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATIONS
Conferences & Training
6,383
4,800
4,800
4,800
Dues & Subscriptions
6,611
9,160
9,160
11,353
Mileage
21
100
100
100
Clothing & Uniforms
195
-
-
250
Printing & Reproduction
11,770
17,200
16,460
6,400
Audio Visual Expenses
935
1,300
1,300
1,500
Gasoline
225
400
400
400
Office Supplies
1,221
1,000
1,000
1,200
Small Tools & Minor Equipment
1,016
1,300
1,300
2,300
Vehicle Maintenance
258
400
400
400
SUBTOTAL
$ 28,635
$ 35,660
$
34,920
$ 28,703
PROFESSIONAL SERVICES
Professional Services
46,299
51,000
51,000
51,000
SUBTOTAL
$- 46,299
$ 51,000
$
51,000
$ 51,000
DEPARTMENT TOTALS
$ 439,299
473,127
$
465,053
471,410
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 134 FY 2011 Budget
i
1
THE VILLAGE AT ALLEN
DIVISION 001-1975
No Personnel in this Department
City of Allen 135 FY 2011 Budget
City of Allen 136 FY 2011 Budget
I
L
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
THE VILLAGE AT ALLEN
001-1975-415
EXPENDITURE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Operations
DEPARTMENT TOTALS
99,526
99,528
138,000
S 138,000
S
51,947
51,947
$
25,000
25,000
EXPENDITURE DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES
Economic Grant Expenses
99,526
138,000
51,947
25,000
SUBTOTALS
99,525
$ 138,000
$
51,947
$
25,000
DEPARTMENT TOTALS
$
99,526
$ 138,000
$
51,947
$
25,000
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 137 FY 2011 Budget
I
CITY OF ALLEN
L
CITY OF ALLEN
DEBT SERVICE FUND
FISCAL YEAR 2010-2011
Debt Policy
The City of Allen issues general obligation bonds for a term of generally twenty years, for
the purpose of constructing major capital improvements which include municipal facilities,
parks and streets. Article XI, Section 5 of the Texas Constitution, applicable to cities of
more than 5,000 population states that the maximum rate shall not exceed $2.50 per
$100.00 of assessed valuation of taxable property. The City's Charter (Article 5, Section 1)
states: "In accordance with the constitution of the State of Texas, and not contrary thereto,
the City of Allen shall have the power to borrow money against the credit of the city for any
public purpose that is not now nor hereafter prohibited by the constitution and laws of the
State of Texas". The City's debt policy, adopted by Council in February 2010, is to keep
the portion of ad valorem tax collections appropriated to the debt service fund below 40%
and to maintain a fund balance between 5% and 10% of annual principal and interest
payments. The proposed tax rate at October 1, 2010 is $0.555 per $100.00 of assessed
valuation of which $0.144918, or 26.11%, is designated to the debt service fund. This is
within the limits of the state law and is below the City's policy limit.
Bond Ratings
In May 2010, the ratings on the City's General Obligation debt were upgraded to AAA from
AA+ by Standard and Poor's. Debt ratings were recalibrated by Moody's resulting in an Aa1
rating for the City's General Obligation debt. The ratings on the City's Water & Sewer
Revenue debt were upgraded to AA+ from AA- by Standard and Poor's in May 2008. The
Water & Sewer rating was recalibrated by Moody's to Aa2 from Aa3 in May 2010. The
City's CDC Revenue debt rating is Al. The EDC Revenue debt rating was recalibrated to
Aa3 from Al by Moody's.
FUND BALANCE PROJECTIONS
FY 201 FY 20111
PROJECTED FUND BALANCE 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30
`FUND BALANCE REQUIRED: 5% OF ANNUAL DEBT SERVICE
City of Allen
139
1,578,806 $ 1,366,247
10,557,246 11,193, 282
(10,769,806) (11,684,027)
$ 1,366,246 $ 875,502
538,190 $ 583,871
FY 2011 Budget
CRY OF ALLEN
DEBT SERVICE REQUIREMENT
FISCAL YEAR 2010-2011
GENERAL OBLIGATION BONDS:
10101/04
4,735,000
2001
05/01/01
Balance
Required
Required
Total
Bond
Date of
Amount
Interest
Maturity
as of
Principal
Interest
Required
Series
Issue
Issued
Rate
Date
10/12010
2010-2011
2010-2011
2010-2011
GENERAL OBLIGATION BONDS:
10101/04
4,735,000
2001
05/01/01
20,715,000
4.125%-5.25%
09/0121
2002
05/01/02
13,000,000
4.2%- 5.5%
09/0122
2003
06/01/03
7,210,000
2.75%-4.25%
09/0123
2004
06/01/04
11,700,000
0-5.25%
09/0124
2005
03/01/05
32,330,000
3945%
08/15/21
2008
0726/06
1,595,000
4.14%
09/30/26
2007
08/15/07
11,145,000
4%-5%
08/1527
2008
05/01/08
10,185,000
4.92%
08/1528
2009
05/01/09
15,400,000
2.5%-4.5%
08/1528
2010
05101/10
12,000,000
2%-4%
08115/30
TOTAL
$
135,280,000
CERTIFICATES OF OBLIGATION
2004A
10101/04
4,735,000
3.5%5%
09/0124
2004B
10101/04
765,000
4.875%5.5%
09/01/24
TOTAL
$
5,500,000
490,000
447,875
WATER
8 SEWER REVENUE BONDS:
2,270,000
1,349,998
2004
06101/04
6,710,000
4.75%5.0%
06/0124
2005
06/01/05
4,300,000
3.625%-
06/01/25
395,000
394,453
789,453
6.625%
615,000
2009
06/01/09
5,795,000
2.5%-3.5%
06/01119
TOTAL
$
16,805,000
4,685,244
$ 11,245,244
City of Allen
4,960,000
1,030,000
239,965
1,269,965
9,435,000
595,000
455,818
1,050,818
5,345,000
320,000
194,588
514,588
9,290,000
490,000
447,875
937,875
28,665,000
2,270,000
1,349,998
3,619,998
1,370,000
60,000
66,718
116,718
9,965,000
415,000
443,605
858,605
9,555,000
395,000
394,453
789,453
14,965,000
615,000
575,568
1,190,668
12,000,000
370,000
526,656
896,656
$ 105,550.000 $
6,560,000 $
4,685,244
$ 11,245,244
w
4,025,000
200,000
167,149
367,149
660,000
30,000
35,026
65,026
$ 4,685,000 $
230,000 $
202,175 $
432,175
4,215,000
425,000
209,575
634,575
3,525,000
175,000
149,518
324,518
5,220,000
590,000
154,263
744,263
$ 12,960,000 $
1,190,000 It
513,356 11
1,703,356
140 FY 2011 Budget
CITY OF ALLEN
DEBT SERVICE REQUIREMENT
FISCAL YEAR 2010-2011
SALES TAX REVENUE BONDS:
ALLEN ECONOMIC DEVELOPMENT CORPORATION
2008 01/15/08
15,335,000
3.5%
09/01/32
2008
Balance
Required
Required
Total
Bond
Date of
Amount
Interest
Maturity
as of
Principal
Interest
Required
Series
Issue
Issued
Rate
Date
10/1/2010
2010-2011
2010-2011
2010-2011
SALES TAX REVENUE BONDS:
ALLEN ECONOMIC DEVELOPMENT CORPORATION
2008 01/15/08
15,335,000
3.5%
09/01/32
2008
01/15/08
4.5%
64,200
2010A 05/15/10
1,605,000
4%
09/01/25
2010B 05/15/10
5,165,000
1.35%
09/01/23
5.1%
TOTAL $ 22,105,000
ALLEN COMMUNITY DEVELOPMENT CORPORATION
2006
03/15/06
'
2007A
10/01/07
2008
01/15/08
TOTAL
64,200
�I
City of Allen
13,940,000
420,000
561,205
981,205
1,605,000
-
64,200
64,200
5,165,000
360,000
190,283
550,283
$ 20,710,100
$ 780,000
$ 815,688
$ 1,595,688
5,600,000 5.75/0 09/01/19 5,000,000 320,000 217,825 537,825
1,615,000 3.98% 09/01/12 570,000 280,000 22,686 302,686
32,835,000 4% -6% 09/01/32 31,135,000 365,000 1,744,241 2,109,241
S 40,050,000 S 36,705,000 S 965,000 $1,984,752 $ 2,949,752
141 FY 2011 Budget
CITY OF ALLEN
AGGREGATE DEBT SERVICE
REQUIREMENTS
Period
Ending
Principal
Interest
Total
Debt Service
GENERAL OBLIGATION BONDS:
1,235,000
467,074
9/30/2011
6,790,000
4,887,417
11,677,417
9/30/2012
7,220,000
4,506,035
11,726,035
9/30/2013
7,535,000
4,204,689
11,739,689
9/30/2014
7,865,000
3,896,635
11,761,635
9/30/2015
8,215,000
3,565,054
11,780,054
9/30/2016
8,005,000
3,201,442
11,206,442
9/30/2017
7,720,000
2,872,929
10,592,929
9/30/2018
8,075,000
2,524,647
10,599,647
9/30/2019
7,630,000
2,158,581
9,788,581
9/30/2020
6,860,000
1,814,620
8,674,620
9/30/2021
6,205,000
1,518,634
7,723,634
9/30/2022
5,610,000
1,240,296
6,850,296
9/30/2023
4,795,000
988,728
5,783,728
9/30/2024
4,475,000
779,651
5,254,651
9/30/2025
3,280,000
581,591
3,861,591
9/30/2026
3,420,000
437,585
3,857,585
9/30/2027
3,450,000
285,380
3,735,380
9/30/2028
2,220,000
130,600
2,350,600
9/30/2029
865,000
34,600
899,600
TOTAL $
110,235,000 $
39,629,114 $
149,864,114
WATER 8 SEWER REVENUE BONDS:
TOTAL
9/30/2011
1,190,000
513,355
1,703,355
9/30/2012
1,235,000
467,074
1,702,074
9/30/2013
1,165,000
423,049
1,588,049
9/30/2014
1,205,000
380,519
1,585,519
9/30/2015
1,250,000
335,934
1,585,934
9/30/2016
955,000
286,789
1,241,789
9/30/2017
990,000
252,539
1,242,539
9/30/2018
1,035,000
215,256
1,250,256
9130/2019
1,075,000
174,611
1,249,611
9/30/2020
465,000
132,231
597,231
9/30/2021
485,000
11006
595,856
9/30/2022
510,000
88,426
598,426
9/30/2023
530,000
64,714
594,714
9/30/2024
560,000
39,995
599,995
9/30/2025
310,000
13,795
323,795
S 12,960,000 $ 3,499,143 $ 16,459,143
City of Allen 142 FY 2011 Budget
v
1
I
CI
CITY OF ALLEN
TAX INCREMENT FINANCING FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2010.2011
REVENUES
Operating Revenues
Property Tax (County Participation)
Property Tax (City Participation)
Sales Tax
TOTAL OPERATING REVENUES
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
79,036
172,289
137,718
175,139
288,635
622,313
429,322
605,990
261,226
314,559
294,835
326,529
$ 628,897
$ 1,109,161 $
861,875
$ 1,107,658
Non -Operating Revenues
2008-2009
2009-2010
2009-2010
Interest 2,303
4,000
3,670
2,590
TOTAL NON-OPERATING REVENUES $ 2,303 $
4,000 $
3,670 $
2,590
TOTAL REVENUES $ 631,200 $
1,113,161 $
865,545 $
1,110,248
TOTAL EXPENSES $ 569,062 $ 883,070 $ 614,111 $ 870,147
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30
City of Allen
$ 254,947 $ 506,381
865,545 1,110,248
(614,111) (870,147)
$ 506,381 $ 746,482
145 FY 2011 Budget
2008-2009
2009-2010
2009-2010
2010-2011
EXPENDITURES
ACTUAL
BUDGET
AMENDED
BUDGET
General Government:
Economic Development
569,062
883,070
614,111
870,147
TOTAL PUBLIC WORKS
$ 569,062
$ 883,070 $
614,111
$ 870,147
TOTAL EXPENSES $ 569,062 $ 883,070 $ 614,111 $ 870,147
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30
City of Allen
$ 254,947 $ 506,381
865,545 1,110,248
(614,111) (870,147)
$ 506,381 $ 746,482
145 FY 2011 Budget
TAX INCREMENT FINANCING FUND
DIVISION 530-0000
No Personnel in this Department
F1
City of Allen 146 FY 2011 Budget
CITY OF ALLEN
AGGREGATE DEBT SERVICE
REQUIREMENTS
Period Total
Endin
Principal Interest Debt Service
SALES TAX REVENUE BONDS:
E
TOTAL $ 57,415,000 $ 38,335,622 $ 95,750,622
City of Allen 143 FY 2011 Budget
9/30/2011
1,745,000
2,800,440
4,545,440
9/30/2012
1,805,000
2,743,136
4,548,136
9/30/2013
1,865,000
2,680,631
4,545,631
9/30/2014
1,935,000
2,613,275
4,548,275
9/30/2015
2,005,000
2,540,270
4,545,270
9/30/2016
2,090,000
2,455,080
4,545,080
9/30/2017
2,175,000
2,367,270
4,542,270
9/30/2018
2,275,000
2,274,320
4,549,320
9/30/2019
2,380,000
2,173,708
4,553,708
9/30/2020
2,485,000
2,063,886
4,548,886
9/30/2021
2,605,000
1,944,661
4,549,661
9/30/2022
2,730,000
1,818,308
4,548,308
9/30/2023
2,860,000
1,684,293
4,544,293
9/30/2024
3,010,000
1,541,100
4,551,100
9/30/2025
3,160,000
1,390,658
4,550,658
9/30/2026
2,700,000
1,232,013
3,932,013
9/30/2027
2,845,000
1,089,613
3,934,613
9/30/2028
2,995,000
939,063
3,934,063
'
9/30/2029
9/30/2030
3,160,000
3,340,000
772,200
594,900
3,932,200
3,934,900
9/30/2031
3,525,000
407,400
3,932,400
9/30/2032
3,725,000
209,400
3,934,400
E
TOTAL $ 57,415,000 $ 38,335,622 $ 95,750,622
City of Allen 143 FY 2011 Budget
CITY OF ALLEN
I
I
FUND DEPARTMENT ACCOUNT
TIF TAX INCREMENT FINANCING 530-19XX-4XX
The Tax Increment Financing (TIF) fund was established in FY2006 to track property tax and sales tax revenue,
and associated expenses, for the City's Tax Increment Financing agreements. The city established its first
Reinvestment Zone in December 2005. The city now has two TIFs: the Montgomery Farm "Garden Districr and
the Central Business District.
Revenues from the TIF zones are used to pay for eligible infrastructure costs, including parking garages, U.S. 75
ramp reversals, and public streets and bridges within the defined TIF areas. The county also has an agreement
with the city to contribute property taxes to the Garden District TIF.
Accomplishments in FY 2010:
• Monitored compliance of the TIF agreements to ensure eligible infrastructure costs are verified prior to
reimbursements
• Maintained fund reserves of $50,000 for each TIF as required by the economic development agreements
Objectives for FY 2011:
Goal 6. Maintain operational excellence in City Government services
Strategy 4. Ensure excellent fiscal management to maintain public trust
Goal 7. Provide economic investment that increases employment opportunity, the tax base, and
provides desired goods and services for residents and contributes to the community character and
identi
• Continue to administer the financing plans for both TIFs as property tax and sales tax revenues
materialize
• Continue to monitor compliance of the TIF agreements to ensure eligible infrastructure costs are verified
prior to any reimbursements
• Continue to maintain fund reserve of $50,000 for each TIF as required by the economic development
agreement
City of Allen 147 FY 2011 Budget
FUND
DEPARTMENT
ACCOUNT
TIF
TAX INCREMENT FINANCING
530-19XX-4XX
EXPENDITURE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Operations
569,062
883,070
614,111
870,147
DEPARTMENT TOTAL
$
569,062
$ 883,070
$
614,111
$
870,147
EXPENDITURE DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENDITURES
Developers Reimbursements
516,714
882,910
596,991
852,947
Administrative Expenses
30,000
-
15,000
15,000
Legal Expenses
22,348
160
2.120
2,200
SUBTOTAL
$
569,062
$ 883,070
$
614,111
$
870,147
TOTAL EXPENSES
$
569,062
$ 883,070
$
614,111
$
870,147
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 148 FY 2011 Budget
1
r
I
1
CITY OF ALLEN
WATER AND SEWER FUND
REVENUE AND EXPENSE SUMMARY
FISCAL YEAR 2010-2011
2008-2009 2009-2010 2009-2010 2010-2011
REVENUES ACTUAL BUDGET AMENDED BUDGET
Ooeratino Revenues
Water Sales
14,690,231
15,862,000
14,500,000
16,152,000
Sewer Charges
9,068,330
9,880,000
9,444,494
10,043,000
Connections
126,525
120,000
120,000
120,000
Service Charges
435,349
412,500
436,000
427,500
Miscellaneous
287,382
278,750
319,000
305,250
TOTAL OPERATING REVENUES $ 24,607,817 $ 26,553,250 $ 24,819,494 $ 27,047,750
Non-Ooeratino Revenues
Interest
192,181
166,000
88,150
80,275
Operating Transfer In
24,126
329,319
329,319
529,477
TOTAL NON-OPERATING REVENUES $
216,307 $
495,319 $
417,469 $
609,752
TOTAL REVENUES $
24,824,124 $
27,048,569 $
25,236,963 $
27,657,502
EXPENSES
General Government
Utility Collections
TOTAL GENERAL GOV.
Public Works
Water 8 Sewer Operating Expenses
Capital Improvement Projects
TOTAL PUBLIC WORKS
Debt Service
TOTAL EXPENSES
2008-2009 2009-2010 2009-2010 2010-2011
ACTUAL BUDGET AMENDED BUDGET
657,639 715,383 732,232 736,440
$ 657,639 $ 715,383 $ 732,232 $ 736,440
20,412,796 22,152,213 22,933,189 23,611,920
2,190,000 2,540,000 1,298,809 1,520,000
$ 22,602,796 $ 24,692,213 $ 24,231,998 $ 25,131,920
$ 1,562,021 $ 1,691,092 $ 1,684,662 $ 1,695,662
FUND BALANCE PROJECTIONS
PROJECTED WORKING CAPITAL 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED WORKING CAPITAL 9/30
City of Allen
$ 9,548,246 $ 8,136,317
25,236,963 27,657,502
(26,648,892) (27,564,022)
$ 8,136,317 $ 8,229,797
149 FY 2011 Budget
WATER & SEWER FUND REVENUES FY 2011
J
ce Charges
1.55%
Iranster
1.91%
WATER & SEWER FUND
EXPENSES BY FUNCTION FY 2011
Service
15%
ections
2.67%
City of Allen 150 FY 2011 Budget
Ooeratina Revenues
Water Sales
CITY OF ALLEN
15,862,000
WATER AND SEWER FUND
16,152,000
REVENUE DETAIL
9,027,845
FISCAL YEAR 2010-2011
9,400,000
2008-2009 2009-2010 2009-2010 2010-2011
Convenience Fee- Internet
ACTUAL BUDGET AMENDED BUDGET
Ooeratina Revenues
Water Sales
14,690,231
15,862,000
14,500,000
16,152,000
Sewer Charges
9,027,845
9,840,000
9,400,000
10,000,000
Convenience Fee- Internet
28,152
25,000
38,000
35,000
Industrial Pretreatment
40,485
40,000
44,494
43,000
Connections
126,525
120,000
120,000
120,000
Re -Connect Fees
57,240
45,000
55,000
50,000
Penalties
348,357
340,000
340,000
340,000
Sewer Clean Outs
1,600
2,500
3,000
2,500
Miscellaneous
28,021
23,750
29,000
30,250
Other Reimbursements
231,205
235,000
235,000
235,000
Inspection Fees
28,156
20,000
55,000
40,000
TOTAL OPERATING REVENUES $ 24,607,817 $ 26,553,250 $ 24,819,494 $ 27,047,750
WATER & SEWER FUND REVENUES FY 2011
1.91%
arges
Dus
City of Allen 151 FY 2011 Budget
Non-Ooeratina Revenues
Interest on Investments
173,563
150,000
83,150
80,275
Interest-I&S Reserve Fund
18,618
16,000
5,000
-
Operating Transfer In
24,126
329,319
329,319
529,477
TOTAL NON-OPERATING REVENUES $
216,307 $
495,319 $
417,469 $
609,752
LTOTAL
REVENUE $
24,824,124 $
27,048,569 $
25,236,963 $
27,657,502
WATER & SEWER FUND REVENUES FY 2011
1.91%
arges
Dus
City of Allen 151 FY 2011 Budget
CITY OF ALLEN
WATER & SEWER FUND EXPENSES BY CLASSIFICATION
AS A PERCENT OF TOTAL BUDGET
FISCAL YEAR 2010-2011
2009-2010
2008-2009 °/ OF REVISED °/ OF 2010-2011 °/ OF
CLASSIFICATION ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET
Personnel Services
$ 3,401,834
13.70%
$
3,458,245
12.98%
$
3,623,752
13.15%
Operations
$ 18,374,558
74.02%
$
20,606,712
77.33%
$
21,197,080
76.90%
Professional Services
$ 433,516
1.75%
$
394,149
1.48%
$
449,060
1.63%
Debt Service Payments
$ - 1,562,021
6.29%
$
1,684,662
6.32%
$
1,695,662
6.15%
Capital
$ 1,050,527
4.23%
$
505,124
1.90%
$
598,468
2.17%
TOTAL
$ 24,822,456
$
26,648,892
$
27,564,022
WATER & SEWER FUND
Expenses By Classification
Professional
Services
ce
ices
City of Allen 152 FY 2011 Budget
A
I
II
City of Allen 153 FY 2011 Budget
WATER AND SEWER
'
DIVISIONS
WATER AND SEWER 200-6500
UTILITY BILLING 200-7000
FL::Dre�mr
Assistant D.O.,
Administrative Assistant
Mlfty Billing Supervisor
1
�
Water Conservation Manager
Supenntentlent
Customer Semce Rep Sr Customer Service
Rep
1
1
S
1
Customer Semce Rap EEuortlon Specialist
5 1
Sewer Foreman
Water Foreman
pump Station Operator
1
1
4
Sewer Crew Leader
Crew Leader Crew Leatler
6
6 2
Equipment
Equipment Mehr Services
Operator
Operator TecM1
36
Maintenance
Maintenance
WOAer
Worker
6
6
II
City of Allen 153 FY 2011 Budget
FUND DEPARTMENT ACCOUNT
WATER AND SEWER WATER AND SEWER DIVISION 200-6500-433
The Water and Sewer division is responsible for delivering potable water purchased from the North Texas
Municipal Water District (NTMWD) to Allen customers and collecting wastewater from customers and delivering it
to NTMWD sewer trunk lines.
Accomplishments in FY 2010:
• Continued a very effective water leak detection program to achieve 10.59% water loss for the year
• Completed TCEQ Compliance Evaluation Investigation for Public Water System. No operational
violations were noted. Retained "Superior" system rating
• Continued ongoing sewer system efforts to reduce sewer system inflow and infiltration (All
• Filed second annual report for the Sanitary Sewer Overflow (SSO) Outreach Initiative through the Texas
Commission on Environmental Quality (TCEQ)
• Revised Commercial Irrigation inspection and tracking to use only certified auditors to perform the
inspection
• Developed and printed residential irrigation audit brochure
• Water Conservation — established a "block leader" program within cooperating HOA's to enhance
education, established volunteer residential irrigation audit program, developed an elementary curriculum
on water conservation/water quality to deliver each year to the Allen ISD, administered EPA WaterSense
"Fix a Leak" curriculum to AISD 5"' graders, revised SMART irrigation rebate to include more water
conserving irrigation devices, and revised and created new programs for the Sustainable Landscape
Series
• Completed $600,000 CIP project to replace clay tile sewer pipe in the Timbercreek Subdivision in
coordination with the Engineering Department
Objectives for FY 2011:
Goal 8. Proactively work to Protect and conserve water resources
Strategy 1. Develop water conservation initiatives that encourage residents, businesses and City's
operations to adopt a "low water -use" lifestyle
• Maintain an acceptable water loss of less than twelve percent. Water loss is the difference between the
gallons of water NTMWD sells the city and what the city bills customers
• Continue Commercial Irrigation inspection and tracking
• Implement Block Leader Program
• Implement residential irrigation inspection and audit program
Strategy 2. Improve water and sewer Infrastructure
• Anticipate future growth by planning water and sewer system infrastructure construction and
modernization; minimize maintenance service shortfalls or interruptions
• Continue ten percent meter replacement program utilizing touch -read meter reading capability
• Identify and eliminate cross connections within the water system
• Continue to work with the Engineering Department to manage the use of water and sewer replacement
and repair funds in the Capital Improvement Program
Goal 2. Cultivate regional alliances and Partnerships with agencies and aovernmental units that affect
Allen
Strategy 8. Work with partners to protect and conserve natural resources
Objective 3. Administer the Texas Pollution Discharge Elimination System (TPDES) Permit
• Maintain sanitary sewer system to minimize stoppages and back-ups; have no sewer discharges in
violation of National Pollution Discharge Elimination System (NPDES) rules; control and lessen sewer
inflows and infiltration (181) and continue the Sanitary Sewer Overflow (SSO) Outreach Initiative through
the Texas Commission on Environmental Quality (TCEQ)
City of Allen 154 FY 2011 Budget
I
1
FUND
DEPARTMENT/DIVISION
ACCOUNT
WATER AND SEWER
W&SMATER AND SEWER
200-6500-433
EXPENSE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
3,073,648
3,210,206
3,113,060
3,265,791
Operations
18,221,686
20,763,891
20,427,322
21,021,169
Professional Services
256,935
212,992
186,492
246,492
Capital
1,050,527
505,124
505,124
598,468
DEPARTMENT TOTAL
22,602,796
24,892,213
24,231,998
25,131920
PERSONNEL SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Superintendent
1
1
1
1
Foreman
2
2
2
2
Water Conservation Manager
1
1
1
1
Education Specialist
1
1
1
1
Administrative Assistant
1
1
1
1
Pump Station Operator
4
4
4
4
Craw Leader
13
13
13
14
Graduate Civil Engineer'
1
1
1
1
ROW Utility Coordinator'
1
1
1
1
Utility Locator Technician'
1
1
1
1
Equipment Operator
8
8
8
9
Code Enforcement Officer"
1
1
1
1
Meter Service Technician
7
7
7
7
Maintenance Worker
11
11
11
12
TOTAL FULL TIME
53
53
53
56
These positions are under supervision of the Engineering
Dept.
'*Half of this position is funded by the Solid
Waste fund.
PARTTIME
Customer Service Representative
0.5
0.5
0.5
0.5
TOTAL PART-TIME
0.5
0.5
0.5
0.5
EXPENSES DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
2,011,600
2,090,823
2,048,708
2,160,188
Longevity
16,807
18,250
17,776
20,000
Overtime
166,324
144,200
144,200
148,526
FICA
156,383
148,900
154,537
155,049
TMRS
276,291
295,270
294,527
310,551
Worker's Compensation
17,408
20,377
22,050
22,704
Health Insurance
388,697
449,370
391,259
407,573
Dental Insurance
30,592
31,868
31,264
32,418
Long-term Disability
5,476
6,382
5,047
5,074
Life Insurance
2,931
3,416
2,579
2,532
Flexible Spending
1,139
1,350
1,113
11176
SUBTOTAL $
3,073,648
3,210,206
$ 3,113,060
$ 3,265,791
City of Allen 155 FY 2011 Budget
FUND
WATER AND SEWER
DEPARTMENT/DIVISION
W&SNVATER AND SEWER
ACCOUNT
200-6500-433
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES
Conferences & Training
11,450
17,650
17,650
17,765
Dues & Subscriptions
18,952
75,247
75,247
75,202
Mileage
7
-
75
-
Clothing & Uniforms
30,764
31,232
31,232
32,312
Electricity
587,203
705,034
675,000
700,000
Natural Gas
1,185
2,000
1,793
1,883
Telephone
5,775
7,566
7,566
7,500
Water
10,579
12,416
12,416
12,416
Insurance
36,157
34,379
34,379
32,561
Postage & Freight
13,155
24,250
23,750
23,750
Printing & Reproduction
12,226
33,950
29,770
29,770
Advertising
756
1,940
1,900
1,900
Rentals
-
1,455
1,425
1,425
Gasoline
70,147
90,000
85,000
86,500
NTMWD-Upper E. Fork
1,826,427
2,401,143
2,294,957
2,160,127
NTMWD-Regional Treatment
3,121,072
3,650,519
3,567,082
3,639,961
Water District -Water
6,594,146
7,264,736
6,985,323
7,823,562
NTMWD Pretreatment
42,872
42,000
39,887
40,286
Vehicle & Equipment Replacement
153,830
157,212
157,212
170,002
Office Supplies
6,913
7,275
7,120
7,120
Mechanical Supplies
64,526
58,200
58,200
58,200
Janitorial Supplies
2,781
4,365
4,275
4,275
Medical & Chemical Supply
3,552
2,328
2,280
2,280
Chlorine Gas
-
1,455
1,455
1,455
Small Tools & Minor Equipment
77,252
10,452
10,452
25,714
Building Maintenance
42,365
42,680
41,800
41,800
Vehicle Maintenance
26,524
20,855
28,000
21,055
Equipment Maintenance
17,315
25,220
35,000
25,200
Radio Maintenance
829
3,055
2,990
2,900
Meter Maintenance
19,486
19,400
19,400
19,400
Water System Maintenance
70,790
48,500
48,500
48,500
Sewer System Maintenance
51,191
48,500
48,500
48,500
Bad Debt Expense
78,755
50,000
50,000
50,000
Post -Employment Funding Expense
4,443
4,470
4,470
4,470
Interest -Water Deposits
6,528
5,000
5,000
5,000
Operating Transfer Out
3,021,733
3,319,407
4,719,407
4,278,378
Capital Projects Transfer Out
2,190,000
2540,000
1,298,809
1,520,000
SUBTOTAL
-T- 18,221,686
E 20,763,891
E 20,427,322
$ 21,021,169
PROFESSIONAL SERVICES
Professional Services
152,385
103,867
73,867
133,867
Contract Mowing
30,940
33,950
33,950
33,950
Rebate -Washing Machine
56,375
61,110
61,110
61,110
Rebate -New Toilet
10,998
6,790
8,500
6,790
Rebate-Rain/Freeze Sensor
2,651
4,850
3,140
4,850
Rebate -Rain Barrel
1,875
485
485
485
Rebate -Pressure Red Valve
250
485
485
485
Rebate -Water Conservation
1,461
1,455
4,955
4,955
SUBTOTAL
E 256,935
$ 212,992
S 186,492
$ 246,492
City of Allen 156 FY 2011 Budget
J
I I
FUND
WATER AND SEWER
DEPARTMENT/DIVISION
W&S/WATER AND SEWER
ACCOUNT
200-6500-433
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
CAPITAL OUTLAY
Vehicles
566,918
-
-
38,500
Mains & Connections
78,658
116,400
116,400
116,400
Meters
320,518
359,558
359,558
362,000
Machinery & Equipment
84,433
29,166
29,166
81,568
SUBTOTALS
1,050,527
$ 505,124
E 505,124
$
598,468
DEPARTMENT TOTALS
22,602796
24,692,213
24,231,998
25,131,920
CAPITAL EXPENSES LIST
2010-2011
QUANTITY
BUDGET
VEHICLES
Vehicles
38,500
SUBTOTAL
E
38,500
MAINS & CONNECTIONS
Mains & Connections
116,400
SUBTOTAL
$
118,400
METERS
Meters
362,000
SUBTOTAL
E
362,000
MACHINERY & EQUIPMENT
Machinery & Equipment
81,568
SUBTOTAL
$
81,568
TOTAL CAPITAL
598,468
2009-2010
2010-2011
AMENDED
BUDGET
Operating Transfers Out:
General Fund
4,698,229
4,213,865
Risk Management Fund -Administrative costs
21,178
17,688
TOTAL
719407
4,231,553
2009-2010
2010-2011
AMENDED
BUDGET
Capital Projects Transfers Out:
Sewer Line Replacement
100,000
750,000
Sewer Lift Station Maintenance
40,000
70,000
CIP Funding per Rate Study
600,000
-
Pump Station Maintenance
50,000
100,000
Exchange Water Line Crossing US 75
350,000
600,000
Radio System
158,809
TOTAL
=L
�1,298.809$
1,520,000
City of Allen 157 FY 2011 Budget
FUND DEPARTMENT ACCOUNT
WATER AND SEWER UTILITY COLLECTIONS DIVISION 200-7000-419
The Utility Collections division is responsible for billing and processing payments from city utilities that include
water, sewer, drainage, solid waste, HHW, and recycling services. With extensive customer contact, this division
places a strong emphasis on customer service.
Accomplishments In FY 2010:
• Assisted the Engineering Department in auditing drainage fee collections and updating charges
• Implemented electronic deposits
• Continued to smoothly process on-line electronic credit card payments
• Implemented a new contract for bill printing and mailing services that saved the Water and Sewer Fund
considerable expenses
• Got a major bank that sends us customer payment checks to electronically provide funds, greatly
streamlining our posting procedures
Objectives for FY 2011:
Goal 6. Maintain operational excellence in City novernment services
Strategy 1. Utilize technology for optimum performance and customer service
Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality
Services
• To help expand the use of electronic check deposits for other departments at the City of Allen. This will be
using equipment and software managed by both the City of Allen and American National Bank
• To update the Utility Billing Standard Operating Procedures that will include all aspects of Utility Billing
• Continue working with water conservation for monthly water bill information
• Work with more online check companies to send a electronic file to replace paper checks
• Develop ways to transmit payments via internet so no manual entry is needed in dealing with online
check companies
Strategy 6. Continue to maintain and enhance web -site to Improve customer service
• Continue to educate citizens on the new online credit card bill pay program to ensure citizen acceptance
and participation
City of Allen 158 FY 2011 Budget
J
I
FUND
DEPARTMENT/DIVISION
ACCOUNT
WATER AND SEWER
W&S/UTILITY COLLECTIONS
200-7000-419
EXPENSE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
328,186
351,623
345,185
357,961
Operations
152,872
195,583
179,390
175,911
Professional Services
176,581168,177
207,657
202,568
DEPARTMENT TOTAL
657 639
715383
73 2 232
736,
PERSONNEL SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Utility Billing Supervisor
1
1
1
1
Sr. Customer Service Representative
1
1
1
1
Customer Service Representative
5
5
5
5
TOTAL FULL TIME
7
7
7
7
EXPENSES DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
236,209
243,688
246,725
255,774
Longevity
1,552
1,392
1,680
1,968
Overtime
1,401
2,060
2,060
2,121
FICA
17,229
17,769
17,753
18,373
TMRS
30,548
34,311
34,070
36,728
Worker's Compensation
164
196
197
206
Health Insurance
36,448
46,948
37,721
37,655
Dental Insurance
3,484
3,868
3,869
4,077
Long-term Disability
616
749
576
545
Life Insurance
329
402
294
273
Flexible Spending
206
240
240
241
SUBTOTAL $
328,186 It
351,623
$ 345,185
$ 357,961
OPERATING EXPENSES
Conferences & Training
700
2,137
2,137
2,137
Dues & Subscriptions
207
339
300
300
Mileage
-
194
190
190
Telephone
2,627
3,007
2,947
2,947
Insurance
3,711
2,906
2,906
2,603
Banking Services
4,000
4,800
4,800
4,800
Postage & Freight
107,652
139,548
120,000
120,000
Printing & Reproduction
21,998
29,800
28,545
28,545
Advertising
-
97
95
95
Office Supplies
5,121
5,820
5,700
5,700
Small Tools & Minor Equipment
-
-
2,845
2,695
Equipment Maintenance
6,856
6,935
8,925
5,899
SUBTOTAL $
152,872 $
195,583
$ 179,390
$ 175,911
City of Allen 159 FY 2011 Budget
FUND
WATER AND SEWER
DEPARTMENT/DIVISION
W&SIUTILITY COLLECTIONS
ACCOUNT
200-7000-019
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
PROFESSIONAL SERVICES
Audit Fees
25,979
19,360
19,360
19,360
Professional Services
58,568
66,977
61,770
56,480
Courier Services
2,559
2,580
2,580
2,580
Credit Card Costs
89,475
79,260
123,947
124,148
SUBTOTAL
$ 176,581
$ 168,177
$ 207,657
$ 202,568
DEPARTMENT TOTALS
657,639
715,383
732,232
736,440
CAPITAL EXPENSES LIST
No capital Items
City of Allen 160 FY 2011 Budget
1
j
CITY OF ALLEN
SOLID WASTE FUND
REVENUES AND EXPENSES BY FUNCTION
' FISCAL YEAR 2010-2011
2008-2009 2009-2010 2009-2010 2010-2011
REVENUES ACTUAL BUDGET AMENDED BUDGET
ODerating Revenues
Garbage Fees
4,334,855
4,604,073
4,655,353
4,721,902
Recycling Revenues
5,640
2,000
7,800
5,000
Commercial Garbage Fees
880,945
903,558
840,000
873,600
Recycling Materials
55,553
50,000
50,000
55,000
Recycle Bin Revenue
1,471
1,500
1,400
1,400
Household Hazardous Waste
164,269
167,436
168,589
169,686
Composting Revenue
46,068
34,000
34,000
34,000
Miscellaneous
52,568
47,000
84,240
50,000
TOTAL OPERATING REVENUES $
5,541,369 $
5,809,567 $
5,841,382 $
5,910,588
Non -Operating Revenues
Interest
45,956
40,000
24,815
26,330
TOTAL NON-OPERATING REVENUES $
45,956 $
40,000 $
24,815 $
26,330
' EXPENSES
Public Works
Solid Waste
TOTAL REVENUES $ 5,587,325 $ 5,849,567 $ 5,866,197 $ 5,936,918
2008-2009 2009-2010 2009-2010 2010-2011
ACTUAL BUDGET AMENDED BUDGET
5,287,533 5,948,880 5,822,685 6,191,716
TOTAL EXPENSES $ 5,287,533 $ 5,948,880 $ 5,822,685 $ 6,191,716
FUND BALANCE PROJECTIONS
PROJECTED WORKING CAPITAL 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED WORKING CAPITAL 9/30
2,847,678 $ 2,891,190
5,866,197 5,936,918
(5,822,685) (6,191,716)
City of Allen 161 FY 2011 Budget
i
CITY OF ALLEN
1
I
City of Allen
Customer SeMoe Rep.
1
SOLID WASTE
DIVISION 205-0000
Director
Waste Services
Manager
1
HHW Maintenance
Worker
2
163
Education Specialist
1.5
FY 2011 Budget
I FUND DEPARTMENT ACCOUNT
SOLID WASTE SOLID WASTE SERVICES 205-0000-435
The Solid Waste Fund represents the financial activity related to solid waste collection and disposal, including
recycling services and management of household hazardous waste (HHW). Seventy-five percent of revenues are
used to fund contracts with the North Texas Municipal Water District (NTMWD), the city's franchised waste
disposal vendor (CWD), and the city's litter collection contract for the parks, greenbelts, and US 75. The fund
supports employees who manage solid waste customer service, educates citizens and youth on environmental
programs, runs HHW programs in coordination with the Plano HHW center, and provides support staff to the
Keep Allen Beautiful Board.
Accomplishments In FY 2010:
• Continued litter collection in parks, ROWS, medians, easements, and US 75 overpassfunderpass
maintenance
• Assisted the Keep Allen Beautiful (KAB) Board in the execution of key events: Allen Recycles Day, Great
American Cleanup, Arbor Day/Trees for Allen Program, and the annual Educator's Expo
• Continued to bring Allen youth forward for Council recognition through Reuse -A -Shoe Contest, National
Arbor Day Poster Contest, Advanced Scout Recognition and Recycled Art Contest.
• Received State of Texas Alliance for Recycling "Environmental Public Education and Outreach Program
Leadership Award"
• Assisted KAB in preparing four competitive award nominations through Keep Texas Beautiful; three
placed in their categories with one youth submission receiving first place. The KAB program was
presented a Gold Award and a Sustained Excellence Award as well as receiving the Keep America
Beaufrful's President's Circle Award
• A NCTCOG grant -funded Multi -Family Complex education initiative improved recycling tonnages at four
locations by 26 tons and increased recycling participation from four apartment complexes to seven
Objectives for FY 2011:
Goal 2. Cultivate regional alliances and partnerships with agencies and governmental units that affect
Allen
• Continue to provide Household Hazardous Waste services to residents through partnership with the City
of Plano. HHW payments to Plano -$49,000
• Continue the Community Waste Disposal (CWD) contract for solid waste collection and recycling services
- $2,291,000
• North Texas Municipal Water District solid waste transfer station and landfill services - $2,260,413
Strategy 4. Fully utilize matching grants from Collin County, NCTCOG, TPWD, and other agencies and
entities
Prepare competitive COG solid waste grant requests for future grant cycles
Strategy 8. Work with partners to protect and conserve natural resources
Objective 3.Administer the Texas Pollution Discharge Elimination System (TPDES) Permit
Assist in meeting education related standards for state mandated TPDES program
Goal 4. Signify. enhance and communicate Allen's identity to the region and the nation.
Strategy 6. Signify the City of Allen through beautification efforts
Continue to fund the litter collection contract managed by Parks & Recreation - $425,658
Goal 6. Maintain operational excellence in City government services
Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality
Services
• Continue to meet the need for environmental educational and outreach programs
• Continue to bring Allen youth forward for Council recognition
• Continue to meet the public expectation of quality environmental services; HHW, waste, and recycling
• Work with the Keep Allen Beautiful Board to successfully reach its goals
City of Allen 164 FY 2011 Budget
FUND
DEPARTMENT
ACCOUNT
SOLID WASTE
SOLID
WASTE
205-0000-435
EXPENSE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services $
370,265
$ 402,323
$ 366,376
$ 400,469
Operations
540,370
572,826
584,023
668,176
Professional Services -f-5,287,533
4,376,898
4,973,731
4,872,286
5,123,071
DEPARTMENT TOTAL
5,948,880
5,822,685
8,191718
PERSONNEL SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
A TUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Waste Services Manager
1
1
1
1
Education Specialist
1
1
1
2
HHW Maintenance Worker
2
2
2
2
Customer Service Representative
1
1
1
1
TOTAL FULL TIME
5
5
5
6
PART TIME
Education Specialist
0.5
0.5
0.5
0.0
TOTAL PART-TIME
0.5
0.5
0.5
0.0
EXPENSES DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
264,993
286,583
265,576
281,553
Longevity
1,452
1,684
1,684
1,719
Overtime
7,196
5,150
5,150
5,304
FICA
19,786
20,769
19,270
20,205
TMRS
34,390
40,357
36,629
40,341
Worker's Compensation
2,098
2,507
2,412
2,405
Health Insurance
35,334
39,935
31,231
43,691
Dental Insurance
3,743
3,866
3,314
4,071
Long-term Disability
701
822
611
626
Life Insurance
374
440
311
313
Flexible Spending
198
210
188
241
SUBTOTALS
370,265
$ 402,323
S 366,376
$ 400,469
OPERATING EXPENSES
Conferences & Training
3,828
6,855
6,855
6,855
Dues & Subscriptions
185
967
967
967
Clothing & Uniforms
1,297
1,740
1,740
1,705
Insurance
3,129
3,568
3,568
3,265
Postage & Freight
5,130
10,776
10,060
10,560
Printing & Reproduction
8,888
13,335
13,060
13,060
Gasoline
5,124
8,000
7,840
7,800
City of Allen 165 FY 2011 Budget
FUND
SOLID WASTE
DEPARTMENT
SOLID WASTE
ACCOUNT
205-0000-435
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Vehicle & Equipment Replacement
17,499
13,726
13,726
14,041
Office Supplies
1,959
2,716
2,660
2,661
Medical & Chemical Supply
972
1,261
1,235
1,235
Small Tools & Minor Equipment
1,344
2,182
2,138
2,138
Vehicle Maintenance
2,212
1,576
1,540
1,500
Equipment Maintenance
-
242
235
235
Radio Maintenance
-
121
115
115
Bad Debt Expense
16,281
14,500
14,500
14,500
Post -Employment Funding Expense
208
486
486
486
Illegal Dumping
-
1,455
1,425
1,425
Household Hazardous Waste
49,654
60,000
52,000
53,000
Beautification
23,898
23,280
22,810
27,714
Operating Transfer Out
118,762
104,585
104,585
204,914
Capital Projects Transfer Out
280,000
301,455
322,478
300,000
SUBTOTAL E
540,370
$ 572,826
$ 584,023
$
888,176
PROFESSIONAL SERVICES
Sanitation Services
2,083,088
2,115,294
2,191,323
2,291,000
Professional Services
327,242
436,658
425,358
431,658
Recycling
5,550
4,000
6,583
5,000
Solid Waste-NTMWD
1,865,140
2,282,779
2,114,022
2,280,413
Composting Expenses
95,878
135,000
135,000
135,000
SUBTOTAL $
4,376,898
$ 4,973,731
$ 4,872,286
E
5,123,071
TOTAL EXPENSES $
5,287,633
E 5,948,880
$ 5,822,685
$
6,191,716
CAPITAL EXPENDITURES LIST
No capital items
OPERATING TRANSFERS OUT
Risk Management Administrative Costs
1,608
General Fund
72,394
Water & Sewer Fund
29,477
Debt Service
100,000
General Fund PC Lease
1,435
TOTAL
204,914
CAPITAL PROJECTS TRANSFERS OUT
Alley Repairs
300,000
TOTAL
300,000
City of Allen 166 FY 2011 Budget
it
F
1
C�
CITY OF ALLEN
DRAINAGE FUND
REVENUES AND EXPENSES BY FUNCTION
FISCAL YEAR 2010.2011
REVENUES
Operating Revenues
Inspection Fees
Drainage Fees
TOTAL OPERATING REVENUES
Non-ODerating Revenues
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
22,659
8,500
60,000
35,000
1,094,223
1,152,141
1,200,000
1,224,000
$ 1,116,882
$ 1,160,641
$ 1,260,000
$ 1,259,000
Interest 19,412 15,000 13,275 13,610
Other Reimbursements 2,271
TOTAL NON-OPERATING REVENUES $ 19,412 $ 15,000 $ 15,546 $ 13,610
TOTAL REVENUES $ 1,136,294 $ 1,175,641 $ 1,275,546 $ 1,272,610
TOTAL EXPENSES $ 957,404 $ 1,119,293 $ 1,166,218 $ 1,467,611
FUND BALANCE PROJECTIONS
PROJECTED WORKING CAPITAL 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED WORKING CAPITAL 9/30
City of Allen
$ 1,277,096 $ 1,386,424
1,275,546 1,272,610
(1,166,218) (1,467,611)
$ 1,386,424 $ 1,191,423
167 FV 2011 Budget
2008-2009
2009-2010
2009-2010
2010-2011
EXPENSES
ACTUAL
BUDGET
AMENDED
BUDGET
Public Works:
Drainage Operating Expenses
942,404
1,119,293
1,088,434
1,467,611
Capital Improvement Projects
15,000
-
77,784
TOTAL PUBLIC WORKS
$ 957,404
$ 1,119,293
$ 1,166,218
$ 1,467,611
TOTAL EXPENSES $ 957,404 $ 1,119,293 $ 1,166,218 $ 1,467,611
FUND BALANCE PROJECTIONS
PROJECTED WORKING CAPITAL 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED WORKING CAPITAL 9/30
City of Allen
$ 1,277,096 $ 1,386,424
1,275,546 1,272,610
(1,166,218) (1,467,611)
$ 1,386,424 $ 1,191,423
167 FV 2011 Budget
i
CITY OF ALLEN
I
DRAINAGE
DIVISION 210-0000
Director
Assistant Director
Foreman
StreeWDrainage
Drainage' nspector I I C. Leader
Equipment OperatorI Maintenance Worker
City of Allen 169 FY 2011 Budget
FUND DEPARTMENT ACCOUNT
DRAINAGE DRAINAGE 210-0000-434
The Drainage crew maintains drainage inlets, storm sewers, open drainage channels and ditches to assure they
remain free of vegetation and hazardous wastes. Sedimentation must be controlled, and channels should carry
design water runoff flow.
Accomplishments in FY 2010:
• No homes or businesses were flooded during the year
• Maintained street sweeping frequency of twice monthly on arterial and thoroughfares and once monthly
on collectors; added new roads to the sweeping plan based on funds made available by a lower cost
street sweeping contract; part of TPDES permit requirements
• Maintained drainage ways with the Gradall purchased in 2004
• Implemented 3rd year tasks in the city's TPDES permit
• Transferred a Construction Inspector to a TPDES Inspector to assist in TPDES program compliance and
inspection of construction projects
• Initiated the 1`r year of Drainage Technician; Inspection and verifying outfall structures and dry weather
inspections utilizing GIS data collector as required in the city's TPDES Permit
Objectives for FY 2011:
Goal 2. Cultivate reakmal alliances and partnerships with agencies and governmental units that affect
Allen
Strategy S. Work with partners to protect and conserve natural resources
Objective 3. Administer the Texas Pollution Discharge Elimination System (TPDES) Permit
• Inspect and dear all storm sewer inlets after major storm events
• Implement 3m year tasks in the city's TPDES permit
• Continue installation of curb inlet markers in support of the storm drain marking program
• Maintain drainage structures or channels to prevent flooding
• Continue to ensure the drainage system is clear of debris: Drainage Maintenance - $118,125; Contract
mowing of greenbelts - $75,000; Contract street sweeping - $91,500
• Continue funding for Phase II NPDES professional services contract - $21,000
• Continue funding of costs of NPDES Storm Water Management Best Practices Manual from COG -
$9,000
• Continue to rapidly respond to citizens calls and concerns related to drainage and storm water
City of Allen 170 FY 2011 Budget
J
91
I-UNU
DRAINAGE
DEPARTMENT
DRAINAGE
1
ACCOUNT
210-0000-034
EXPENSE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
1
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Maintenance Worker
3
3
3
Personnel Services
292,924
407,922
397,983
407,343
Operations
503,700
550,820
553,380
931,001
Professional Services
86,098
137,247
125,767
129,267
Capital
74,682
23,304
89,088
140
DEPARTMENT TOTAL
957,404
1,119,293
1,168,216
1467,611
PERSONNEL SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
193,742
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
2,572
2,852
3,188
Overtime
Crew Leader
1
1
1
1
Drainage Inspector
1
1
1
1
Construction Inspector"
0
1
1
1
Equipment Operator
1
1
1
1
Maintenance Worker
3
3
3
3
TOTAL FULL TIME
6
7
7
7
Telephone
54
97
95
`This position is under the supervision of Engineering.
Insurance
4,172
3,892
EXPENSES DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
140
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
235
Advertising
12
97
Salaries
193,742
261,003
262,891
269,021
Longevity
2,080
2,572
2,852
3,188
Overtime
7,450
12,065
12,065
12,425
FICA
14,605
19,028
19,615
19,601
TMRS
26,086
36,901
36,105
38,790
Worker's Compensation
3,534
4,804
5,101
4,987
Health Insurance
41,492
65,742
54,015
53,986
Dental Insurance
3,084
4,420
4,234
4,259
Long -tens Disability
516
788
652
643
Life Insurance
276
419
333
322
Flexible Spending
59
180
120
121
SUBTOTAL $
292,924 $
407,922 $
397,983 $
407,343
OPERATING EXPENSES
Conferences & Training
174
1,375
1,375
1,375
Mileage
-
194
170
-
Clothing & Uniforms
3,026
5,858
5,858
5,740
Telephone
54
97
95
95
Insurance
4,172
3,892
3,892
3,589
Postage & Freight
105
145
140
140
Printing & Reproduction
-
242
230
235
Advertising
12
97
1,200
1,500
Rentals
4,334
5,917
5,795
5,798
Gasoline
8,033
14,025
13,740
13,744
Oil & Lubricants
1,309
485
450
475
Vehicle & Equipment Replacement
57,727
53,453
53,453
48,532
City of Allen 171 FY 2011 Budget
FUND
DRAINAGE
DEPARTMENT
DRAINAGE
ACCOUNT
210-0000-434
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Office Supplies
302
485
475
475
Medical & Chemical Supply
2,391
16,500
9,000
14,000
Agriculture Supplies
-
3,880
3,800
3,802
Small Tools & Minor Equipment
12,297
8,010
20,010
7,760
Vehicle Maintenance
7,948
6,655
6,655
6,655
Equipment Maintenance
2,718
11,640
11,640
11,407
Radio Maintenance
1,312
388
370
375
Street Sweeping Maintenance
73,091
89,240
89,240
91,500
Drainage System Maintenance
85,416
121,250
118,800
103,870
Bad Debt Expense
4,402
3,000
3,000
-
Post -Employment Funding Expense
708
486
486
486
Operating Transfer Out
234,169
203,506
203,506
609,448
SUBTOTAL
$ 503,700
$ 550,820
$
553,380
$
931,001
PROFESSIONAL SERVICES
Professional Services
23,101
55,767
55,767
54,267
Contract Mowing
62,997
81,480
70,000
75,OOO
SUBTOTAL
$ 86,098
$ 137,247
$
125,767
$
129,287
CAPITAL OUTLAY
Vehicles
16,819
-
-
-
Machinery&Equipment
42,863
23,304
11,304
-
$ 59,682
$ 23,304
$
11,304
$
-
CAPITAL TRANSFERS
Capital Projects Transfer Out
-T- 15,000
-
77.784
SUBTOTAL
15,000
$ -
$
77,784
$
-
TOTAL EXPENSES
957,404
1119293
1,166,218
$
1,467,611
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 172 FY 2011 Budget
EXPENSES
2008-2009 2009-2010 2009-2010 2010-2011
ACTUAL BUDG AMENDD BUDGET
Personnel Services 1,106,489
CITY OF ALLEN
1,128,733
1,172,050
'
Operations 984,510
GOLF COURSE FUND
1,018,029
875,109
REVENUES
AND EXPENSES BY FUNCTION
49,434
48,713
'
FISCAL YEAR 2010-2011
2,198,196 $
2,095,872
2008-2009 2009-2010
2009-2010
2010-2011
REVENUES
ACTUAL BUDGET
AMENDED
BUDGET
Operating Revenues
Facility Rentals
11,854 16,200
8,656
12,600
Retail Store
78,494 102,200
76,774
78,000
Concession Sales
194,853 262,275
204,493
297,275
Fees
1,338,178 1,476,000
1,148,061
1,443,532
TOTAL OPERATING REVENUES
$ 1,823,377 $ 1,856,675 $
1,437,984
$ 1,831,407
Non -Operating Revenues
Other Reimbursements/Donations
5,321 4,900
5,548
5,500
Operating Transfer In
456,955 193,329
463,329
263,917
TOTAL NON-OPERATING REVENUES
$ 462,276 $ 198,229 $
468,877
$ 269,417
TOTAL REVENUES
$ 2,085,653 $ 2054,904 $
1906,881
$ 2,100,824
EXPENSES
2008-2009 2009-2010 2009-2010 2010-2011
ACTUAL BUDG AMENDD BUDGET
Personnel Services 1,106,489
1,212,970
1,128,733
1,172,050
'
Operations 984,510
1,014,068
1,018,029
875,109
Professional Services 61,629
50,443
49,434
48,713
TOTAL EXPENSES $ 2,152,628 $
2.2T7 481 $
2,198,196 $
2,095,872
FUND BALANCE PROJECTIONS
PROJECTED WORKING CAPITAL 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED WORKING CAPITAL 9/30
291,300 $ 1,965
1,906,861 2,100,824
(2,196,196) (2,095,872)
$ 1,965 $ 6,917
City of Allen 173 FY 2011 Budget
I
CITY OF ALLEN
' GOLF COURSE
DIVISION 225-8610
Director
Assistant Director
II Goff 1
Services Manager II
Administrative Assistant
1
Golf Superintendent
i
Lead Golf SWialist
t
Food1Bevemge
Supervisor
1
Asst. Gott
Suped dent
Goff Specialist Recreation Spec I
Food/Beverage Clerk
I
2 5 5
2.5
Chemical Technician
1
Goff Attendant
2.38
Maintenance Worker
8
Seasonal Golf
A soden,
Seasonal Maml.
.75
Worker
.96
Range Adend.r
5
Park Maintenance
Tech
1
City of Allen
175
FV 2011 Budget
FUND DEPARTMENT ACCOUNT
GOLF COURSE GOLF COURSE 225-8610-457
The Golf Course Fund has been established to support the daily operations of the golf course providing
recreational opportunities for the Citizens of Allen and the surrounding region.
Accomplishments in FY 2010:
• Chase Oaks became a program affiliate of The First Tee of Greater Dallas averaging twenty five
youngsters per session focusing on lire skills and swing instruction.
• Chase Oaks partnered with the Northern Texas PGA Section to provide a facility for the YMCA Junior
Golf program. The program consisted of play on the Sawtooth course and utilization of the driving range.
• The Hook a Kid on Golf program continued its success with thirty five juniors participating in the program.
The week long clinic is highlighted by each student receiving a new set of clubs.
• Chase Oaks and Total Golf Adventures teamed up to provide playing and practicing opportunities for
juniors. The program focuses on introducing pre -teen age juniors to the game.
• Provided practice and playing opportunities for the Allen ISD, Plano ISD and Lovejoy ISD in support of
school golf programs
• Chase Oaks received the "Best Place to Play" award from the Plano Star Courier newspaper.
• Chase Oaks participated in the PGA Play Golf America programs including Women's Golf Month, Free
Lesson Month and Take Your Family to the Driving Range month.
• Created a controlled practice area south of the driving range to reduce pressure on the practice tee
during high volume traffic.
• Installed landscaping at the Range House to enhance the surrounding area.
• Maintained accurate and detailed records of golf cart maintenance and preventive maintenance
procedures
• Installed french drains on hole #2 Blackjack and #8 Sawtooth to allow for better drainage.
• Installed landscaping packages on high visibility areas of the golf course.
• Performed pruning and under brushing on Blackjack holes 11, 15 and 17.
• Changed mowing pattern to produce striping effect which visually enhances the view of the fairways.
• Maintained a close relationship with the Chase Oaks Homeowners by participating in a question and
answer session and providing a golf cart tour of the course.
• Reopened "The Turn" snack bar located at #10 tee box to provide additional food and beverage services
to our guests.
Objectives for FY 2010:
Goal 2. Cultivate reaional alliances and partnerships with agencies and governmental units that affect
Allen
Strategy 2. Create recreational partnerships
• Continued discussion with Weibring/Wolfard Golf Design resulting in the projected golf course renovation
to start in November 2010.
Goal 4. Stonily, enhance and communicate Allen's identity to the region and the nation.
• Promote all golf programs by utilizing website, e-mail blasts, newspaper and facility signage
• Provide quality instruction to players of all ability levels
Goal 6. Maintain operational excellence in City government services
Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality
Services
• Continue to deliver the REAL service philosophy on a daily basis. Provide ongoing training to new and
existing staff members to reinforce our standard of delivering the REAL customer service experience. of
City of Allen 176 FY 2011 Budget
FUND
DEPARTMENT
ACCOUNT
GOLF COURSE
GOLF COURSE
225-8610457
EXPENSE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
1,106,489
1,212,970
1,128,733
1,172,050
Operations
984,510
1,014,068
1,018,029
875,109
Professional Services
61,629
50,443
49,434
48,713
DEPARTMENT TOTAL
2,152,628
2,277,481
2,196,196
$ 2,095,872
PERSONNEL SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
FULL TIME
ACTUAL
BUDGET
AMENDED
BUDGET
Golf Services Manager/Head Golf Pro
1
1
1
1
Golf Specialist - Lead
1
1
1
1
Golf Specialist
2
2
2
2
Superintendent
1
1
1
1
Assistant Superintendent
1
1
1
1
Chemical Technician
1
1
1
1
Maintenance Worker
8
8
8
8
Parks Maintenance Technician
1
1
1
1
Administrative Assistant
1
1
1
1
Food & Beverage Supervisor
1
1
1
1
Food & Beverage Clerk
1
1
1
1
TOTAL FULL TIME
19
19
19
1
PARTTIME
Golf Specialist
0.5
0.5
0.5
0.5
Golf Attendant
2.38
2.38
2.38
2.38
Range Attendant
1.5
1.5
1.5
1.5
Beverage Clerk
1.0
1.0
1.0
1.0
Recreation Specialist 1
0.5
0.5
0.5
0.5
Maintenance Worker
6.0
6.0
6.0
6.0
TOTAL PART TIME
11.88
11.88
11.88
11.88
TEMPORARY
Maintenance Worker
1.97
1.97
1.97
1.97
Golf Attendant
0.75
0.75
0.75
0.75
Beverage Clerk
0.48
0.48
0.48
0.48
TOTALTEMPORARY
3.20
3.20
3.20
3.20
EXPENSE DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
763,208
829,528
784,368
825,811
Longevity
3,244
3,668
3,966
4,593
Overtime
25,107
21,309
20,882
21,948
FICA
57,644
60,189
57,764
60,375
TMRS
94,810
106,829
102,100
105,169
Worker's Compensation
2,989
3,983
3,760
4,161
Health Insurance
145,259
172,147
142,131
136,735
Dental Insurance
11,586
12,155
11,401
11,022
Long-term Disability
1,721
1,982
1,547
1,471
Life Insurance
921
1,060
789
735
Flexible Benefit Expense
120
25
30
SUBTOTALS
1,108489 $
1,212970 $
1,128,733
S 1,172,050
City of Allen 177 FY 2011 Budget
FUND
GOLF COURSE
DEPARTMENT
GOLF COURSE
ACCOUN
225-8610-457
2008-2009 2009-2010
2009-2010
2010-2011
ACTUAL BUDGET
AMENDED
BUDGE
OPERATING EXPENSES
Conferences & Training
884
2,765
1,520
2,709
Dues & Subscriptions
5,963
4,840
3,469
5,345
Mileage
12
1,000
850
1,000
Clothing & Uniforms
5,968
8,660
9,986
6,986
Electricity
123,276
109,518
111,685
114,042
Telephone
6,200
8,100
3,068
3,068
Water
74,155
75,000
73,500
73,500
Postage & Freight
321
517
125
150
Printing & Reproduction
4,476
4,050
5,739
2,199
Advertising
587
11,500
2,500
6,900
Rentals & Leases
304
1,500
675
1,350
Concession Expenses
125,186
154,139
191,059
85,805
Fuel
23,097
24,750
24,750
24,750
Lease Expenses
94,768
190,262
181,068
184,044
Office Supplies
1,698
3,500
2,944
3,430
Janitorial Supplies
1,752
3,500
3,430
3,430
Medical & Chemical Supplies
505
475
950
950
Agriculture Supplies
90,159
90,419
95,908
67,910
Small Tools & Minor Equipment
8,745
7,450
13,851
-
Liquor Supply Expenses
31,995
39,840
35,856
39,008
Liquor State Tax Expense
13,485
14,750
13,275
14,700
Building Maintenance
186,756
20,000
13,501
16,000
Equipment Maintenance
29,190
47,680
35,528
46,726
Ground Sprinkler System
21,647
28,013
23,752
22,272
Landscape & Forestry
3,775
3,628
5,100
3,555
Copier Service
187
100
125
125
Janitorial Services
6,631
8,880
8,702
6,400
Credit Card Costs
40,976
31,926
38,311
38,311
Post -Employment Funding Expense
458
1,652
1,652
1,652
Marketing Expenses
2,096
2,425
1,000
2,375
Donation Expense
3,688
4,900
5,821
5,500
Depreciation Expense
75,570
108,329
108,329
88,917
SUBTOTAL
$ 984,510 $
1,014,068
$ 1,018,029
$ 875,109
PROFESSIONAL SERVICES
Professional Services
61,629
50,443
49,434
48,713
SUBTOTAL
$ 61,629 $
51
$ 49,434
$ 48,713
TOTAL EXPENSES
2,152,628
2,277,481
2,196,196
2,095,872
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 178 FY 2011 Budget
[I
TOTAL EXPENSES $ 98,784 $ $ 171,595 $ 80,000
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 1011
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9130
City of Allen
$ 91,661 $ 69,576
149,510 101,200
(171,595) (80,000)
$ 69,576 $ 90,776
179 FY 2011 Budget
2008-2009
CITY OF ALLEN
2010-2011
EXPENDITURES
ACTUAL
BUDGET AMENDED
BUDGET
Public Safety
ASSET FORFEITURE FUND
- 147,403
80,000
Capital Outlay
44,391
- 24,192
REVENUE AND EXPENDITURE SUMMARY
TOTAL PUBLIC SAFETY
$ 98,784
$ - $ 171,595
'
FISCAL YEAR 2010-2011
2008-2009 2009-2010
2009-2010
2010-2011
REVENUES
ACTUAL BUDGET
AMENDED
BUDGET
Operating Revenues
State Forfeiture
35,705 -
1,912
1,000
Federal Forfeiture - Justice Funds
131,102 -
147,396
100,000
Federal Forfeiture - Treasury Funds
8,714
TOTAL OPERATING REVENUES
$ 175,521 $ -
$
149,308
$
101,000
Non -Operating Revenues
Interest
212 -
202
200
Auction Revenue
5,853
TOTAL NON-OPERATING REVENUES
$ 6,065 $ -
$
202
$
200
TOTAL REVENUES
$ 181,586 $
$
149,510
$
101,200
TOTAL EXPENSES $ 98,784 $ $ 171,595 $ 80,000
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 1011
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9130
City of Allen
$ 91,661 $ 69,576
149,510 101,200
(171,595) (80,000)
$ 69,576 $ 90,776
179 FY 2011 Budget
2008-2009
2009-2010 2009-2010
2010-2011
EXPENDITURES
ACTUAL
BUDGET AMENDED
BUDGET
Public Safety
54,393
- 147,403
80,000
Capital Outlay
44,391
- 24,192
TOTAL PUBLIC SAFETY
$ 98,784
$ - $ 171,595
$ 80,000
TOTAL EXPENSES $ 98,784 $ $ 171,595 $ 80,000
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 1011
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9130
City of Allen
$ 91,661 $ 69,576
149,510 101,200
(171,595) (80,000)
$ 69,576 $ 90,776
179 FY 2011 Budget
i
CITY OF ALLEN
ASSET FORFEITURE
DIVISION 508-0000
No Personnel in this Department
City of Allen 181 FY 2011 Budget
FUND
DEPARTMENT
ACCOUNT
ASSET FORFEITURE
ASSET FORFEITURE
508-0000421
EXPENDITURE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
'
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Operations
47
-
11
-
Professional Services
54,346
-
147,392
80,000
Capital
44,391
-
24,192
-
DEPARTMENT TOTAL
$
98,784
E
$
171,595
$
80,000
EXPENDITURE DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENDITURES
Interest Expense
47
-
11
-
SUBTOTAL
$
47
$ -
$
11
$
-
PROFESSIONAL SERVICES
State Forfeiture/Seizure Expense
4,546
-
17,638
-
FederalForfeitureExp- Justice
49,800
129,754
80,000
SUBTOTAL
$
54,346
$ -
$
147,392
$
80,000
CAPITAL PROJECTS
Vehicles
2,885
-
-
-
Machinery & Equipment
-
-
24,192
-
Federal Capital Expense -Justice
32,786
-
-
Federal Capital Expense -Treasury
8,720
-
-
-
SUBTOTAL
$
44,391
$ -
$
24,192
$
-
TOTAL EXPENSES
$
98,784
$
$
171,595
$
80000
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 182 FY 2011 Budget
C
PROJECTED FUND BALANCE 1011
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9130
City of Allen
FUND BALANCE PROJECTIONS
$ 1,261,541 $
2008-2009
CITY OF ALLEN
2009-2010
2010-2011
(741,336)
EXPENDITURES ACTUAL
BUDGET
HOTEL
OCCUPANCY TAX FUND
Culture 6 Recreation
REVENUES AND EXPENDITURES BY FUNCTION
Culture 352,041
571,173
718,146
'
FISCAL YEAR 2010-2011
$ 571,173 $
718,146
$ 741,336
'
2008-2009 2009-2010
2009-2010
2010-2011
REVENUES
ACTUAL BUDGET
AMENDED
BUDGET
Ooeratina Revenues
Hotel Occupancy Tax
597,511 816,567
794,511
864,582
Other Reimbursements
2,125
TOTAL OPERATING REVENUES
$ 597,511 $ 816,567
$
796,636
$
864,582
Non-Ooeratina Revenues
Interest
16,388 15,000
16,910
12,870
TOTAL NON-OPERATING REVENUES
$ 16,388 $ 15,000
$
16,910
$
12,870
TOTAL REVENUES
$ 613,899 $ 831,567
$
813,546
$
877,452
C
PROJECTED FUND BALANCE 1011
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9130
City of Allen
FUND BALANCE PROJECTIONS
$ 1,261,541 $
2008-2009
2009-2010
2009-2010
2010-2011
(741,336)
EXPENDITURES ACTUAL
BUDGET
AMENDED
BUDGET
Culture 6 Recreation
Culture 352,041
571,173
718,146
741,336
TOTAL EXPENDITURES $ 352,041
$ 571,173 $
718,146
$ 741,336
'
C
PROJECTED FUND BALANCE 1011
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9130
City of Allen
FUND BALANCE PROJECTIONS
$ 1,261,541 $
1,356,941
813,546
877,452
(718,146)
(741,336)
$ 1,356,941 $
1,493,057
183 FY 2011 Budget
HOTEL OCCUPANCY TAX FUND
DIVISION 506-0000
J
City Manager
Tounsm Manager _ Parks 8 Recreatlon Director
i
J
City of Allen 184 FY 2011 Budget
FUND DEPARTMENT ACCOUNT
HOTEL OCCUPANCY TAX HOTEL OCCUPANCY TAX 506-0000-417
The Hotel Occupancy Tax Fund collects funds from a 7% tax on hotel rooms rented in the City of Allen. These
funds are used to support various projects that enhance and promote tourism, the arts and the convention/hotel
industry in the City of Allen.
Accomplishments in FY 2010:
• Placed advertising in the following tourism publications: DFW Area Tourism Guide, Texas Monthly Sports
Facility guide, TEAMS Conference guide, Texas State Travel Guide, Texas Highways( Spring and Summer
guides), AAA guide (Summer) and on the TourTexas.cem website.
• Attended TEAMS tradeshow for sports marketing, Rejuvenates tradeshow and the Religious Conference
Management Association Tradeshow for religious events.
• Attended the CHL All-stars game in Laredo for a pre-bid visit.
• Co -Hosted a corporate open house at the Allen Event Center to assist in opening marketing efforts
• Hosted 9 VIP Suite nights at Allen Americans games from Hoteliers to group meeting planners.
• Successfully assisted the AEC in securing the NCA Cheer Competition.
• Selected a marketing company for the CVB the branding campaign. Campaign is schedule to be completed in
December 2010.
• Completed the first Allen CVB Visitor Guide, 10,000 copies to be mailed to all past leisure travelers inquiries,
and meeting planners, local hotel and Shopping Information Center, EDC and a supply sent to the 7 State of
Texas Tourist Centers.
• Assisted AHS Hoopsters Booster Club with funding for 2 tournaments.
• Assisted the Foundation for Allen Schools Triathlon with funding and event management
• Assisted with regional marketing of the Allen USA Celebration. New marketing strategies were successful in
delivering record attendance at the event and response thru the e -marketing efforts.
• Provided assistance to the Allen Civic Ballet to host the Allen Dance Festival and Nutcracker ballet
• Provided assistance to the Allen Philharmonic Symphony for regional advertising and to promote their 2009-
2010 season
• Assisted the Connemara Conservancy with promotion and program materials to attract visitors to experience
Allen's natural history
• Provided assistance to the Allen Hotel Association for advertising, room offset rebates, and website advertising
to attract tourists to Allen hotels
• Partially funded a Marketing Specialist position in the Public and Media Relations Office for promotion of
tourism and the hotel industry
Objectives for FY 2011:
Goal 4. Skintly. enhance and communicate Allen's identity to the region and the nation.
Strategy 11. Emphasize marketing efforts to communicate Allen's identity
• Position the city of Allen's CVB as the principle vehicle for attracting new tourism opportunities and stabling the
City as a tourism destination
• Create a mission statement and strategic plan for the CVB
• Complete the branding campaign started in FY10
• Assist the Allen Civic Ballet in advertising of the Allen Dance Festival and Nutcracker ballet
• Provide assistance to the Allen Chamber of Commerce for postage of tourism related mailings
• Assist the Allen Heritage Guild in promofing heritage tourism by advertising historical sites and events in Allen
• Assist in advertising the 2010-2011 season at the Allen Philharmonic Symphony to draw tourists to Allen
• Assist the Connemara Conservancy to promote the Meadow Preserve and support environmental education
programs
• Assist the Friends of the Library in advertising and marketing of the Jazz and Blues Festival at the Allen Public
Library in Spring of 2011
• Provide assistance to the Texas Stampede for a pro -rodeo and concert event that has moved to Allen in 2010
that will attract visitors from all over the region
• Attract tourists to stay in Allen hotels by assisting the Allen Hotel Association with major advertising, room
offset rebates and website advertising
• Continue to partially fund a Marketing Specialist position in the Public and Media Relations Office for promotion
of tourism and the hotel industry
City of Allen 185 FY 2011 Budget
FUND
DEPARTMENT
ACCOUNT
HOTEL OCCUPANCY TAX
HOTEL OCCUPANCY TAX
506-0000-417
EXPENDITURE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BLDG T
CLASSIFICATION
Operations
DEPARTMENTTOTAL
295,402
295,402356,173
356,173
503,374
503,374
405,281
405,281
EXPENDITURE DETAIL
2008-2009
2009-2010
2010-2011
ACTUAL
_2009-2010
BUD ET
AMENDED
BUDGET
OPERATING EXPENDITURES
Advertising
270
200
200
200
Legal Expenses
240
2,000
2,000
2,000
Rentals & Leasing
115,063
105,073
102,274
92,546
Community Events P&R
36,500
120,000
120,000
120,000
Allen Civic Ballet
15,200
10,000
10,000
10,000
Allen Chamber of Commerce
35,480
5,000
5,000
1,600
Allen Heritage Guild
2,800
-
-
4,525
Philharmonic Symphony
30,714
26,500
26,500
26,500
Connemara Conservancy
-
2,400
2,400
2,500
Friends of the Library
-
2,500
2,500
3,500
Allen Arts Alliance
-
-
-
2,000
Texas Stampede
-
-
150,000
50,000
City Marketing Specialist
25,000
25,000
25,000
25,000
Hotel Incentives
34,135
57,500
57,500
64,910
TOTAL EXPENDITURE
$ 295,402 S
356,173 S
503,374 E
405,281
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 186 FY 2011 Budget
I
I
EXPENDITURE SUMMARY
CLASSIFICATION
Personnel Services
Operations
Professional Services
DEPARTMENT TOTAL
PERSONNEL SUMMARY
FULL TIME
Tourism Manager
TOTAL FULL TIME
2008-2009
2009-2010
ACTUAL
BUDGET
11,893
78,070
29,647
88,200
15.099
4A730
2008-2009 2009-2010
ACTUAL BUDGET
2009-2010
2010-2011
AMENDED
BUDGET
75,555
78,755
75,798
153,000
2009-2010 2010-2011
AMENDED BUDGET
1 1
EXPENDITURE DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
A TUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
9,950
62,206
62,375
63,784
Longevity
-
60
-
-
FICA
756
4,840
4,748
4,839
TMRS
1,101
8,830
7,389
9,089
Worker's Compensation
-
101
50
51
Health Insurance
2
1,022
22
21
Dental Insurance
61
740
737
742
Long-term Disability
15
176
155
153
Life Insurance
8
95
79
76
SUBTOTAL $
11,893
E 78,070
$ 75,555
$ 78,755
OPERATING EXPENSES
Conferences & Training
2,407
4,200
3,997
5,500
Dues & Subscriptions
143
-
2,481
3,000
Mileage
-
-
500
500
Postage & Freight
-
2,000
1,617
2,000
Printing & Reproduction
18
22,000
11,015
22,000
Advertising
19,925
59,000
48,378
59,000
Special Activities
-
-
-
50,000
Travel
2,698
-
2,535
5,000
Meetings & Receptions
46
-
4,480
5,000
Office Supplies
420
1,000
795
1,000
Small Tools & Minor Equipment
3,990
SUBTOTAL $
29.647
S 88.200
E 75.798
S 153.000
City of Allen 187 FY 2011 Budget
FUND
HOTEL OCCUPANCY TAX
DEPARTMENT/DIVISION
CONVENTION 8 VISITORS BUREAU
ACCOUNT
506-2810-417
2008-2009
2009-2010
2009-2010
2010-2011
EXPENDITURE DETAIL
ACTUAL
BUDGET
AMENDED
BUDGET
PROFESSIONAL SERVICES
Consulting Services
-
-
234
3,300
Professional Services
7,320
-
55,716
66,000
Marketing Expenses
7,779
48,730
7,469
35,000
SUBTOTAL
$ 15,099
$ 48,730 $
63,419
$ 104,300
DEPARTMENT TOTALS
$ 56,639
$ 215,000 $
214,772
$ 336,055
CAPITAL EXPENDITURE LIST
No capital items
City of Allen 188 FY 2011 Budget
I
1
CITY OF ALLEN
GRANTS & SPECIAL REVENUE FUND / RECOVERY ACT GRANT FUND
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2010-2011
TOTAL REVENUES $ 1,404,763 $ 1,665,022 $ 3,843,481 $ 2,218,440
2008-2009 2009-2010 2009-2010 2010-2011
EXPENDITURES ACTUAL BUDGET AMENDED BUDGET
Grants 975,260
2008-2009
2009-2010
2009-2010
2010-2011
REVENUES
ACTUAL
BUDGET
AMENDED
BUDGET
Ooeratina Revenues
2,419,662
Comm Development Block Grant
388,373
260,852
269,831
288,808
Comm Develop.Block Gr -ARRA Funds
66,501
-
-
-
Police Grants
105,134
210,075
169,162
162,928
Police Grants -ARRA Funds
17,976
-
185,000
-
Park & Recreation Grants
12,642
374,382
468,812
202,500
Park & Recreation Grnt - ARRA Funds
-
-
602,000
91,000
Library Grants
60,690
124,444
126,694
73,819
Fire Grants
59,267
13,474
14,118
8,205
Fire Grants -ARRA Funds
-
-
1,081,876
721,250
Solid Waste Grants
42,013
-
-
-
Engineering Grants - ARRA Funds
-
-
275,000
117,500
Child Safety Fee Revenue
93,727
70,000
70,000
72,000
Photo Red Light Enforcement Program
8,414
7,328
5,000
5,000
PEG
84,596
72,000
72,129
108,000
Court Security
42,752
51,021
51,021
52,551
Court Technology
57,003
68,420
64,315
66,245
Juvenile Case Manager70,943
70,200
70,200
72,306
TOTAL OPERATING REVENUES
$ 1,110,031
$ 1,322,196
$ 3,525,158
$ 2,042,112
Non-Ooeratina Revenues
Interest on Investments
2,909
4,000
8,495
6,000
Operating Transfer In
291,823
338,826
309,828
170,328
TOTAL NON-OPERATING REVENUES
$ 294,732
$ 342,826
$ 318,323
$ 176,328
TOTAL REVENUES $ 1,404,763 $ 1,665,022 $ 3,843,481 $ 2,218,440
2008-2009 2009-2010 2009-2010 2010-2011
EXPENDITURES ACTUAL BUDGET AMENDED BUDGET
Grants 975,260
1,284,609
3,178,593
1,681,268
Special Revenue 371,750
523,889
657,013
738,394
TOTAL EXPENDITURES $ 1,347,010 $
1,808,498 $
3,835,60F $
2,419,662
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30
City of Allen
455,616 $ 463,491
3,843,481 2,218,440
(3,835,606) (2,419,662)
$ 463,491 $ 262,269
189 FY 2011 Budget
i
CITY OF ALLEN
' GRANTS AND SPECIAL REVENUE FUND
DIVISION 550.0000
1
No Personnel in this Department
City of Allen 191 FY 2011 Budget
FUND DEPARTMENT ACCOUNT
GRANTS & SPECIAL REVENUE GRANTS & SPECIAL REVENUE 550-0000400
RECOVERY ACT FUND RECOVERY ACT GRANTS 551-0000400
The Grants and Special Revenue Fund and the Recovery Act Fund were created to track grants received and
matching funds committed. Grants are tracked by department within each of the funds. For purposes of staffing
count, all personnel are shown under their respective operating divisions. Special Revenue items tracked in this
Grants and Special Revenue Fund include Public Education Government Access (PEG), Court Security, Court
Technology, Juvenile Case Manager, Child Safety and Red Light Camera Program Revenue.
Accomplishments in FY 2010:
• Energy Efficiency and Conservation Block Grant — funds received through the American Recovery and
Reinvestment Act through the Department of Energy to assist in implementing energy efficiency and
conservation strategies to reduce total energy usage and to improve energy efficiency. These funds will
allow the City to accomplish the following projects: placement of a solar pv system on the MCPAR
building and the service center shop building, place window film on the city hall, lighting retrofit for the
Police Department and the Joe Farmer Recreation Center.
• Fire Station Construction Grant — funds received through the American Recovery and Reinvestment Act
that will assist the City in construction of fire station 5.
• Justice Assistance Grant/Digital Video System Grant — funds received through the American Recovery
and Reinvestment Act that will allow a digital video system to be placed at the Police Department
• Traffic Synchronization and Replacement Grant — funds received through the American Recovery and
Reinvestment Act for the synchronization and replacement of traffic signals throughout Allen
• Collin County Parks & Open Space Funding — grant awarded for the master plan refinement, design
development, preliminary engineering, and environmental studies for Molsen Farm
• North Central Texas Council of Governments / Texas Commission on Environmental Quality — funds
received for implementation of a pilot recycling program in Allen Station Park
• Child Abuse Investigator Grant - allowed the Police department to dedicate a full time position to child
abuse cases
• Arts Respond Performance Grants — received two grants from the Texas Commission on the Arts which
assisted in subsidizing two performances at the Library
Objectives for FY 2011:
Goal 2. Cultivate reaional alliances and partnerships with agencies and aovemmental units that affect
Allen
Strategy 3. Fully utilize matching grants
• Family Volence Investigation and Prevention Officer Grant — pursue funding that will allow the Police
Department to dedicate a full time position to violent family and domestic abuse situations and to educate
the public in relation to family violence. This will allow for increased number of arrests and successful
prosecutions associated with domestic violence.
• Juvenile Intervention Grant — pursue funding that will allow the Police Department to dedicate a full time
position which will target repeat juvenile offenders and "at -risk" youth in an effort to reduce the incidences
of juvenile delinquency
• Texas Parks & Wildlife Recreational Trail Funds — pursue funding toward trail construction at Dayspring
Nature Preserve
• Texas Historical Commission — pursue funding toward a preservation plan for Allen's 1874 H&TC water
station in Allen Station Park
• Community Development Block Grant—continue to seek funds from the U.S. Department of Housing and
Urban Development in order to provide funding for housing, community and economic development and '
assistance for low and moderate income families
City of Allen 192 FY 2011 Budget
I
1
FUND
GRANTS & SPECIAL REVENUE
RECOVERY ACT GRANT FUND
DEPARTMENT
GRANTS AND SPECIAL REVENUE
A COUNT
550-0000-4XX
551-0000dXX
EXPENDITURE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Comm. Development Block Grant
454,874
260,852
269,831
288,808
Police
175,014
275,268
389,091
229,772
Park & Recreation
12,642
374,382
1,082,112
293,500
Library
60,692
124,444
126,694
73,819
Fire
230,019
249,663
1,310,865
795,369
Solid Waste
42,019
-
-
-
Engineering
129,580
89,957
364,957
189,500
Red Light Camera Program
2,112
3,301
1,200
1,200
Public Education Government Access
51,492
84,000
109,242
98,278
Juvenile Case Manager
64,109
68,073
66,171
68,501
Court Security
98,845
98,038
97,639
98,175
Court Technology
25,612
180,520
17,804
282,740
DEPARTMENT TOTAL
1,347,010
1,808,498
3,835,806
2,419,662
EXPENDITURE DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
COMM DEVELOPMENT BLOCK
Homebuyer's Assistance
26,361
37,500
37,500
-
Home Repair
246,582
183,352
187,162
235,808
Public Infrastructure
76,424
-
-
Public Service Agencies
34,828
30,000
30,000
43,000
Administration
4,178
10,000
10,000
10,000
Program Income/Reimbursements
-
-
5,169
-
Home Repair -ARRA
66,501
SUBTOTAL
454,874
260,852
269,831
288,808
POLICE DEPARTMENT
TCLEOSE Training Grant
9,358
12,000
12,000
12,000
Tobacco Compliance Grant
4,874
4,000
4,000
4,000
STEP Overtime Grant
42,180
85,616
85,616
88,643
Bulletproof Vest Partnership Grant
12,804
7,469
12,519
12,138
Child Abuse Investigator Grant
-
78,889
89,956
112,991
Family Violence Investigator
80,592
87,294
-
-
Mobile Command
7,230
-
-
-
JusticeAssistanceGrant-ARRA
17,976
185,000
SUBTOTAL
175,014
275,268
389,091
229,772
PARKS & RECREATION
Celebration Pass
12,642
-
-
-
Design of Celebration Pass
-
23,182
45,612
-
Siz Cities Trail Grant
-
326,200
323,700
102,500
Allen Station Park Recycling Prg
-
-
60,800
-
Molsen Farm
-
-
50,000
100,000
Celebration Park II
-
25,000
-
-
Energy Efficiency & Consv- ARRA
-
-
602,000
91,000
SUBTOTAL
12,642
374,382
1,082,112
293,500
City of Allen 193 FY 2011 Budget
FUND
GRANTS & SPECIAL REVENUE
RECOVERY ACT GRANT FUND
DEPARTMENT
GRANTS AND SPECIAL REVENUE
ACCOUNT
550-00004XX
551-00004XX
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
LIBRARY
Collin County Library Grant
30,849
97,599
89,362
42,245
Texas Commission on the Arts
-
-
2,250
-
Texas Reads
2,998
-
-
-
Loan Star Libraries Grant
26,845
26,845
35,082
31,574
SUBTOTAL
60,692
124,444
126,694
73,819
FIRE DEPARTMENT
LEOSE - Training Grant
831
4,397
2,380
2,005
S.A.F.E.R. Grant-2006
212,752
226,616
222,959
57,114
State Homeland Security -CCP
6,586
-
-
-
Fireman's Heritage
5,000
-
-
-
Local Project Grant-TX Dpt of Health
-
15,000
-
15,000
TDHS Contract
4,850
3,650
3,650
-
Fire Station Grant -ARRA1,081,876
721,250
SUBTOTAL
230,019
249,663
1,310,865
795,369
SOLID WASTE
NTCOG-Robotic Puppet
11,630
-
-
-
NTCOG- Multi Family Recycling
15,866
-
-
-
Mobile Exhibit
5,600
-
-
-
NTCOG - Reuse a Bag Program
8,923
-
-
-
SUBTOTAL
42,019
-
-
-
ENGINEERING
Traffic Synchronization Grant - ARRA
-
-
275,000
117,500
CHILD SAFETY REV-COLLIN CNTY
129,580
89,957
89,957
72,000
PHOTO RED LT ENFRCMNT PRGM
2,112
3,301
1,200
1,200
JUVENILE CASE MANAGER
64,109
68,073
66,171
68,501
COURT TECHNOLOGY
25,612
180,520
17,804
282,740
COURTSECURITY
98,845
98,038
97,639
98,175
PEG
51,492
84,000
109,242
98,278
TOTAL EXPENDITURES
1,347,010
1,808,498
3,835,606
2,419662
City of Allen 194 FY 2011 Budget
1
1
EXPENSES
Capital Ouda
TOTAL REVENUES $ 3,828,610 $ 1,591,617 $ 1,629,915 $ 1,579,225
2008-2009 2009-2010 2009-2010 2010-2011
ACTUAL BUDGET AMENDED BUDGET
Replacement 3,369,115 1,147,111 2,678,956 1,899,103
TOTAL EXPENDITURES $ 3,389,115 $ 1,147,111 $ 2,678,956 $ 1,899,103
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1 $ 6,899,558 $ 5,850,517
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED FUND BALANCE 9/30
City of Allen
1,629,915 1,579,225
(2,678,956) (1,899,103)
$ 5,850,517 $ 5,530,639
195 FY 2011 Budget
CITY OF ALLEN
REPLACEMENT FUND
'
REVENUES AND EXPENSES BY FUNCTION
FISCAL YEAR 2010-2011
2008-2009 2009-2010
2009-2010
2010-2011
REVENUES
ACTUAL BUDGET
AMENDED
BUDGET
Operating Revenues
General Fund
1,100,203 1,241,001
1,241,001
1,255,585
Water 8 Sewer
150,230 157,212
157,212
166,402
Solid Waste
17,499 13,726
13,726
14,041
Drainage
57,727 49,678
49,678
48,532
TOTAL OPERATING REVENUES
$ 1,325,659 $ 1,461,617 $
1,461,617
$ 1,484,560
Non -Operating Revenues
Other Reimbursements
55,820 15,000
16,130
21,000
Interest
124,106 115,000
90,037
73,665
Operating Transfer In
2,323,025
62,131
TOTAL NON-OPERATING REVENUES
$ 2,502,951 $ 130,000 $
188,298
$ 94,665
1
1
EXPENSES
Capital Ouda
TOTAL REVENUES $ 3,828,610 $ 1,591,617 $ 1,629,915 $ 1,579,225
2008-2009 2009-2010 2009-2010 2010-2011
ACTUAL BUDGET AMENDED BUDGET
Replacement 3,369,115 1,147,111 2,678,956 1,899,103
TOTAL EXPENDITURES $ 3,389,115 $ 1,147,111 $ 2,678,956 $ 1,899,103
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1 $ 6,899,558 $ 5,850,517
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED FUND BALANCE 9/30
City of Allen
1,629,915 1,579,225
(2,678,956) (1,899,103)
$ 5,850,517 $ 5,530,639
195 FY 2011 Budget
REPLACEMENT FUND
DIVISION 600-0000
No Personnel in this Department
0
j
City of Allen 196 FY 2011 Budget
I
1
FUND DEPARTMENT ACCOUNT
REPLACEMENT FUND REPLACEMENT FUND 600-0000-490
The Replacement fund is administered by the Finance Department to collect replacement fees on vehicles,
technology, and equipment so the City is able to replace them in a timely manner on a cash basis.
Accomplishments in FY 2010:
• Continued paying into this fund for vehicles, equipment, and technology items that are to be replaced in
the near future
Objectives for FY 2011:
Goal 6. Maintain operational excellence in City government services
Strategy 4. Ensure excellent fiscal management to maintain public trust
• Update policy to reflect broader definition of items now being accounted for in this fund
• Continue to ensure that revenues are adequate to facilitate future replacements
City of Allen 197 FY 2011 Budget
SUMMARY 2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
:ATION
160,000 $
1,577,090 $
68,000
3, 389,115
1,147,111
2 678, 958
1, 899,103
DEPARTMENT TOTAL $ 3,388,115
1 147,111
2,678,956A
1,899,103
ACTUAL BUDGET AMENDED BUDGET
Replacements - All Departments
Vehicles
514,162
16u,uua
1,0/r,UW
06,uuu
SUBTOTAL
$
514,162 $
160,000 $
1,577,090 $
68,000
Vehicles & Eauioment
Vehicles
1
1,000,000
Street
Vehicles
Police
24,100
777,024
445,550
520,550
434,114
Parks
Equipment
193,490
36,252
68,995
83,369
Fire
24,100
1,685,457
157,000
156,405
1,000,000
Building & Code
13,876
-
-
-
Planning
34,017
-
-
-
Public Works
47,489
320,009
324,116
289,520
Community Services
28,052
28,300
31,800
24,100
Engineering
75,548
-
-
SUBTOTAL
$
2,854,953 $
987,111 $
11101,866 $
1,831,103
TOTAL EXPENSES
$
3,369,115
1,147,111
2,678,956
11899,103
TAIL EXPENSES LIST 2010-2011
OUANTITV BUDGET
iN L GV
Replacements Computer Equipment 68,000
Police
Vehicles
10
434,114
Parks
Vehicles
2
55,769
Parks
Equipment
2
27,600
Fire
Vehicles
1
1,000,000
Street
Vehicles
1
24,100
Water & Sewer
Vehicles
5
110,420
Water & Sewer
Equipment
2
155,000
Solid Waste
Vehicles
1
24,100
SUBTOTAL
24
$ 1,831,103
TOTAL CAPITAL $ 1,899,103
City of Allen 198 FY 2011 Budget
J
CITY OF ALLEN
2009-2010
2009-2010
RISK MANAGEMENT
FUND
EXPENSES
ACTUAL
REVENUES AND EXPENSES BY FUNCTION
BUDGET
'
FISCAL YEAR 2010-2011
General Government
2008-2009
2009-2010
2009-2010
2010-2011
REVENUES
ACTUAL
BUDGET
AMENDED
BUDGET
Ooeratina Revenues
213,096
Health and Dental
5,395,594
Charges for Self Insurance:
6,654,982
6,817,498
6,525,309
Employee
1,153,032
1,355,296
1,303,394
1,345,449
Employer
4,789,523
5,148,768
4,951,594
5,061,451
384,072
COBRA Reimbursements
14,772
16,000
16,000
24,000
558,891
Workers Compensation Charges
177,954
214,703
221,563
218,929
Other Insurance Charges
410,733
539,195
539,195
508,891
8,449,033
Other Reimbursements
199,344
7,900
79,235
5,900
7,669,611
Post Employment Funding
280,207
57,853
78,518
48,877
7,879,831
TOTAL OPERATING REVENUES
$ 7,025,585
E 7,339,715 E
7,189,499
$ 7,213,497
Non-Ooeratino Revenues
PROJECTED FUND BALANCE 10/1
$
2,668,310
$
Interest
93,773
80,000
49,945
46,190
TOTAL PROJECTED REVENUES
Operating Transfer In
232,757
229,261
229,261
190,764
7,468,705
TOTAL NON-OPERATING REVENUES
E 326,530
$ 309,261 $
279,206
$ 236,954
TOTAL REVENUES
$ 7,352,095
$ 7,648,976 $
7,468,705
$ 7,450,451
2008-2009
2009-2010
2009-2010
2010-2011
EXPENSES
ACTUAL
BUDGET
AMENDED
BUDGET
General Government
Administration
219,551
229,259
198,333
213,096
Health and Dental
5,395,594
6,654,982
6,817,498
6,525,309
Workers Compensation
291,972
411,898
364,000
372,315
Other Insurance
384,072
539,195
500,000
558,891
Post Employment
157,844
TOTAL GENERAL GOVERNMENT
$
8,449,033
$
7,835,334
E
7,879,831
$
7,669,611
TOTAL EXPENSES $
6,449,033
$
7,835,334
$
7,879,831
$
7,669,611
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1
$
2,668,310
$
2,855,115
$
3,571,372
$
3,160,246
TOTAL PROJECTED REVENUES
7,352,095
7,648,976
7,468,705
7,450,451
TOTAL PROJECTED EXPENSES
(6,449,033)
(7,835,334)
(7,879,831)
(7,669,611)
PROJECTED FUND BALANCE 9130
$
3,571,372
$
2,668,757
$
3,160,246
$
2,941,086
FUND BALANCE:
Health and Dental
$
2,156,024
$
1,463,917
$
1,695,887
$
1,628,836
'
Worker's Compensation
818,626
585,035
697,324
543,938
Otherinsurance
394,329
442,056
486,124
438,524
Restricted - Post Employment Funding
202,393
177,749
280,911
329,788
TOTAL FUND BALANCE:
$
3,571,372
$
2,688,757
$
3,180,246
$
2,941,086
City of Allen
199
FY 2011
Budget
i
CITY OF ALLEN
1
RISK MANAGEMENT
DIVISION 610-0000
Human Resources
Director
Risk AEmimstretor
1
Benefit Teclinicom
1
City of Allen 201 FY 2011 Budget
FUND DEPARTMENT ACCOUNT
RISK MANAGEMENT RISK MANAGEMENT 610-0000-490
The purpose of the Risk Management Fund is to effectively manage the performance of the city's health
insurance coverage, and to recover costs by sharing charges between the city and its employees.
The Risk Management Fund includes the health and dental insurance benefits offered to city employees, as well
as the property, liability, and worker's compensation insurance coverage. Contributions to the fund are comprised
of charges to the operating departments for the city's share of expenses, and payroll deductions for the
employees' elected health and supplemental coverage.
Accomplishments in FY 2010:
• Implemented new claims procedures that saved the city $79,260 in property and casualty losses
• Hosted several Department of Public Safely training events that allowed the city as well as surrounding
communities the opportunity to obtain certification in Work Zone Safety and OSHA compliance
• Designed a new safety program that will ensure the safety of all employees and minimize hazards to the
citizens of Allen
• Implemented a new contractual management program
• Hosted the annual employee health fair that provided city employees health screenings as well as healthy
living education
• Through the combined efforts of the City of Allen and the Texas Municipal League the city received an
equity return of $60,872
• Provided employees with the opportunity to receive flu vaccinations for two different strains
• Performed a Property and Casualty Audit to ensure protection of all city assets
• Redesigned the Wellness Program to increase participation as a way to manage claims costs
o Implemented 100 Day Wellness Challenge
o Implemented Employee Power Walks during Lunch
• Released a benefits RFP resulting in decreased administration costs for medical and dental insurance
and reduced premiums for life benefit products
• Implemented on-line benefits enrollment
• Implemented a benefits website allowing employees to access benefits information from any computer
with Internet access
Objectives for FY 2011:
Goal e. Maintain operational excellence in City government services
Strategy 2. Develop Human Resources programs to become the City that is the "Employer of Choice'
• Continue to develop new Risk Management programs that will ensure the safety of all employees and
citizens
• Implement Accident Review Board
• Provide training opportunities for all city employees on various safety related subjects
• Provide necessary training on the new safety program
• Utilize technology to ensure the proficiency of safety program
• Create an atmosphere of "safety awareness" via training and education
Strategy 4. Ensure excellent fiscal management to maintain public trust
• Provide educational opportunities to employees to maximize benefits while reducing costs
• Increase participation in the Wellness Program through marketing and education
City of Allen 202 FY 2011 Budget
IF
FUND
DEPARTMENT
ACCOUNT
RISK MANAGEMENT
RISK MANAGEMENT
610-0000-490
EXPENSE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
CLASSIFICATION
ACTUAL
BUDGET
AMENDED
BUDGET
Personnel Services
166,277
176,148
146,247
151,625
Operations
6,282,756
7,659,186
7,733,584
7,517,986
DEPARTMENTTOTAL
$ 6,449,033 $
7,835,334
$ 7,879,831
$ 7,669,611
PERSONNEL SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Risk Administrator`
1
1
1
1
Benefit Technician`
1
1
1
1
TOTAL FULL TIME
2
2
2
2
`This position is under the supervision of
Human Resources.
EXPENSE DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
116,022
120,597
103,619
107,776
Longevity
472
504
256
304
Overtime
161
250
250
258
FICA
8,211
8,313
7,534
7,794
TMRS
14,813
16,954
14,471
15,401
Worker's Compensation
80
97
81
86
Health Insurance
24,448
27,268
18,290
18,262
Dental Insurance
1,459
1,475
1,289
1,297
Long -Term Disability
325
372
263
258
Life Insurance
174
198
134
129
Flexible Spending
112
120
60
60
SUBTOTAL
$ 166,277 $
176,148
$ 146,247
$ 151,625
OPERATING EXPENSES
Conferences & Training
1,534
1,800
1,800
3,348
Dues & Subscriptions
1,801
1,000
980
815
Mileage
-
100
98
98
Insurance
1,279,403
1,500,827
1,165,756
1,228,385
Release of Claims Exp
-
-
50,000
50,000
Health Fair
5,553
6,300
6,174
6,174
Immunizations
92,606
74,105
72,623
74,100
Risk Management Expenses
175
13,580
13,308
13,308
Workers Comp Premium
140,558
236,898
180,000
162,787
Prescription Claims
820,651
894,415
894,415
933,426
Post -Employment Funding Expense
65
97
97
97
City of Allen 203 FY 2011 Budget
City of Allen 204 FY 2011 Budget
I
I
C
CITY OF ALLEN
ECONOMIC DEVELOPMENT CORPORATION FUND
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2010-2011
REVENUES
ODeratina Revenues
Sales Tax
TOTAL OPERATING REVENUES
Non-ODeratino Revenues
2008-2009 2009-2010 2009-2010 2010-2011
ACTUAL BUDGET AMENDED BUDGET
S 5488,9995 6,081,475 6,456,114
E6,298,306
$ 6,081,475 $ 6,456,114
Interest
32,032
24,200
28,105
25,040
Other Reimbursements
1,755
-
1,010
119,000
Operating Transfer In
155
TOTAL NON-OPERATING REVENUES $
33,942 $
24,200 $
29,115 $
144,040
TOTAL REVENUES E
5,510,937 S
8,322,506 $
6,110,590 S
6,600,154
EXPENDITURES
2008-2009 2009-2010 2009-2010 2010-2011
ACTUAL BUDGET AMENDED BUDGET
Operations 3,335,960
4,665,597
6,546,615
5,033,418
Debt Service 979,030
980,380
1,055,311
1,595,690
TOTAL EXPENDITURES $ 4,314,990 $
5,645,977 $
7,601,926 $
6,629,108
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30
City of Allen
$ 2,531,987 $ 1,040,651
6,110,590 6,600,154
(7,601,926) (6,629,108)
$ 1,040,651 $ 1,011,697
205 FY 2011 Budget
i
CITY OF ALLEN
1
I
City of Allen
Intern
25
ECONOMIC DEVELOPMENT
DIVISION 500-0000
Allen City Council
AEDC Boats of
Directors
Director
1
Senior Morel
1
Assistant DirectorI I Economic Development
1 Specialist
1
207 FY 2011 Budget
FUND DEPARTMENT ACCOUNT
ECONOMIC DEVELOPMENT CORP. ECONOMIC DEVELOPMENT 500-0000-417
The Allen Economic Development Corporation's primary purpose is to attract high quality, aesthetically attractive,
environmentally sound businesses to increase the local employment and tax base in Allen.
Formed in 1992 by the voters of Alen, the AEDC receives funds from a half -cent sales tax for economic
development. The five -member board is appointed by the Allen City Council. Projects of the AEDC assist in
bringing commercial revenue to the city, thereby lessening the property tax burden on individual homeowners.
Accomplishments in FY 2010:
• The AEDC recruited Cabela's, a nationally recognized retailer, to build a 110,000 -square foot store just
south of The Village at Allen. Cabala's expects to generate over $40 million in annual sales, and will
invest at least $12 million in its Allen location, the first of its newest prototype store.
• AEDC and Experian re -negotiated last year's agreement, making it more performance based. AEDC will
give the company additional incentives for creating more jobs and for spending more on capital
improvements to the property. Experian employs approximately 600 people in Allen. To date, the
company has spent approximately $15 million in improvements in FY2010.
• The AEDC recruited Virtual Surveillance, a maker of specialized security equipment, to a new building
constructed by the company at the Allen Business Park.
• KONE Elevator was recruited to Allen to occupy approximately 40,000 -square feet in One Allen Center.
KONE is expected to add approximately 100 executive -level jobs to Allen.
• The Halo Group expanded its presence in One Allen Center with AEDC assistance. The company now
leases 30,000 -square feet and is expected to reach 200 employees by the end of 2011.
• AEDC assisted in the retention of State Farm in 63,000-sf of the Allen Station Business Park.
• AEDC assisted in the retention of Gary Riggs Interiors in the Millennium Technology Park.
Objectives for FY 2011:
Goal 7. Provide econon
I
Strategy 4. Continue to target prospects to achieve City goals for company recruitment and business
retention
• Building on the success of the recruitment of Cisco last year, the AEDC is continuing to work with
prospective tenants, developers and utility providers to bring additional data center projects to Allen.
• Continue corporate recruitment efforts to attract companies to existing office and offcettech space.
• Continue retention meetings with existing industries in Allen.
• Enhance the quality of commercial developments by influencing landscape material and design, choice of
construction materials and building appearance through the use of incentives.
• Continue to work with the City's Planning Dept. to promote quality growth along the S.H. 121 Corridor.
• Assist with the design of a curriculum at the new Allen ISD Career Tech Center by facilitating a dialogue
between Allen businesses and school district officials.
• Continue to enhance the community's position to attract major retail, restaurant and entertainment
products, providing increased sales tax revenue and recreation opportunifies to the community.
• Marketing of the City as a quality location for business, recreation, and family living, highlighting Allen's
high-tech business parks, professional workforce, shopping and entertainment destinations, quality
schools, parks and hike -and -bike trails.
Strategy 7. Initiate workforce development Issues related to business attraction and retention
• Assist with the development of a transportation program to bring the retail and hospitality workforce into
the city. I
City of Allen 208 FY 2011 Budget
I
NDITURE SUMMARY
2008-2009
2009-2010
2009-2010
2010-2011
EXPENDITURE DETAIL
ACTUAL
BUDGET
AMENDED
BUDGET
3SIFICATION
ACTUAL
BUDGET
AMENDED
BUDGET
)nnel Services
458,740
443,851
432,066
474,649
ations
2,599,408
3,835,746
5,720,269
4,180,769
fissional Services
277,812
386,000
394,280
378,000
Service
979,030
980,380
1,055,311
1,595,690
4RTMENT TOTAL
4.314.990
5.845.977
7s01.92sS
a s24.Ins
r'GK5VNNEL511MMARY
2008-2009
2009-2010
2009-2010
2010-2011
EXPENDITURE DETAIL
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
ACTUAL
BUDGET
AMENDED
BUDGET
Director
1
1
1
1
Assistant Director
1
1
1
1
Director of Development & Marketing
1
1
0
0
Economic Development Assistant
0
0
1
1
Sr. Administrative Assistant
1
1
1
1
TOTAL FULL TIME
4
4
4
4
Intern
TOTAL PART-TIME
0.0
0.0
0.0
0.0
0.25
0.25
0.25
0.25
EXPENDITURE DETAIL
2008-2009
2009-2010
2009-2010
2010-2011
Is
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
918
-
-
-
Salaries
345,059
327,287
326,314
351,613
Longevity
904
992
756
716
Overtime
-
-
4,000
7,000
FICA
23,438
24,330
21,066
23,046
TMRS
43,967
46,799
42,024
43,939
Worker's Compensation
214
267
255
408
Health Insurance
30,901
33,674
28,354
37,697
Dental Insurance
2,625
2,579
2,210
2,777
Long-term Disability
872
1,000
648
720
Life Insurance
646
743
484
516
Flexible Spending
176
180
135
181
Car Allowance
6,035
6,000
5,820
6,036
Educational Assistance
3,903
SUBTOTAL E
458,740
E 443,851
E 432.066
E 476.649
rences & Training
14,763
15,000
15,000
15,000
&Subscriptions
31,812
68,000
71,000
70,000
Is
1,365
2,750
2,000
2,000
icity
918
-
-
-
ione
3,450
4,500
3,500
3,500
12,000
-
-
-
ince
5,500
5,500
5,500
5,500
City of Allen 209 FY 2011 Budget
le & Freight
s & Leasing
igs
Supplies
ling Transfer Out
I Projects Transfer Out
laneous Maintenance
d Sprinkler System
.mployment Funding Expense
mic Incentive Grants
?a Grant
cape & Forestry
SUBTOTAL
2008-2009
2009-2010
2009-2010
2019-2011
ACTUAL
BUDGET
AMENDED
BUDGET
3,025
6,500
5,500
5,500
78,241
82,870
82,870
82,870
25,047
28,000
28,000
28,000
14,272
13,000
13,000
13,000
6,665
12,000
8,000
9,000
72,100
72,100
72,100
72,100
-
-
-
1,000,000
7,076
1,000
-
1,000
319
3,000
-
3,000
360
292
292
292
1,400,234
2,796,262
4,518,507
2,163,007
879,107
698,972
880,000
687,000
Audit Fees
7,988
7,975
8,780
7,975
Consulting Services
37,085
36,000
54,000
39,000
Professional Services
12,774
25,000
20,000
20,000
Copier Service
11,314
12,000
7,000
7,000
Janitorial Services
-
1,000
-
-
Arbitrage Rebate/Calc
1,525
2,025
2,500
2,025
IMarkelinq
204,296
300,000
300,000
300,000
SUBTOTAL
f PAYMENTS
Retirement - Principal
Retirement - Interest
SUBTOTAL
TOTAL EXPENSES
EXPENDITURES LIST
oiects Transfers Out:
e Replacement
TOTAL
390,000 405,000 405,000 780,000
2009-2010 2010-2011
AMENDED BUDGET
City of Allen 210 FY 2011 Budget
1
REVENUES
Sales Tax 5,476,995 6,298,306 6,081,475 6,456,114
Interest On Investments 202,147 190,000 80,000 76,573
TOTAL REVENUES $ 5,679,142 $ 8,488,306 $ 6,161,475 $ 6,532,687
TOTAL AVAILABLE $ 14,729,325 $ 15,658,344 $ 13,317,063 $ 15,506,706
2008-2009 2009-2010 2009-2010 2010-2011
EXPENDITURES ACTUAL BUDGET AMENDED BUDGET
Operations & Professional Services
CITY OF ALLEN
1,145,248
1,391,920
COMMUNITY DEVELOPMENT CORPORATION FUND
Debt Payment
2,951,146
REVENUES AND EXPENDITURES BY FUNCTION
2,951,124
'
FISCAL YEAR 2010-2011
3,477,380
3,267,000
2008-2009 2009-2010 2009-2010
2010-2011
Prior Years Project Commitments
ACTUAL BUDGET AMENDED
BUDGET
4,498,559
Unrestricted Fund Balance 3,055,005 1,756,423 2,657,029
1,208,460
12,072,296 $
Restricted Fund Balance 5,995,178 7,413,615 4,498,559
7,765,559
15,471,544
BEGINNING FUND BALANCE $ 9,050,183 $ 9,170,038 $ 7,155,588
$ 8,974,019
REVENUES
Sales Tax 5,476,995 6,298,306 6,081,475 6,456,114
Interest On Investments 202,147 190,000 80,000 76,573
TOTAL REVENUES $ 5,679,142 $ 8,488,306 $ 6,161,475 $ 6,532,687
TOTAL AVAILABLE $ 14,729,325 $ 15,658,344 $ 13,317,063 $ 15,506,706
2008-2009 2009-2010 2009-2010 2010-2011
EXPENDITURES ACTUAL BUDGET AMENDED BUDGET
Operations & Professional Services
1,158,255
1,145,248
1,391,920
1,156,231
Debt Payment
2,951,146
2,951,124
2,951,124
2,949,764
'
Capital Projects
3,477,380
3,267,000
3,267,000
3,600,000
Prior Years Project Commitments
4,485,515
7,413,615
4,498,559
7,765,559
TOTAL EXPENDITURES $
12,072,296 $
14,776,987 $
12,108,603 $
15,471,544
C
UNRESTRICTED FUND BALANCE $ 2,657,029 $ 881,357 $ 1,208,460 $ 35,162
City of Allen 211 FY 2011 Budget
i
CITY OF ALLEN
COMMUNITY DEVELOPMENT CORPORATION
'
DIVISION 504-0000
No Personnel in this Department
City of Allen 213 FY 2011 Budget
FUND DEPARTMENT ACCOUNT
COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT 504-0000-490
CORPORATION CORPORATION
Formed in 1996 by the voters of Allen, the Allen Community Development Corporation (CDC) receives funds from
the 4(b) half -cent sales tax for community development projects. The Allen City Council appoints the seven -
member board. The CDC identifies and authorizes projects to be funded by the tax. Expenditures are subject to
the provisions of the Development Corporation Act of 1979.
The 4(b) half -cent sales tax continues to enable the City of Allen to undertake scores of quality -of -life projects,
equipment purchases and community programs that would otherwise have to compete for limited sources of
funds or remain unrealized.
Accomplishments in FY 2010:
• Funded numerous significant projects, including:
o Chase Oaks Improvements
o Trail Development & Enhancement
o Irrigation Control
o Watter's Crossing Playground
o T3 Personal Mobility Vehicle for Police Department
o Minor Construction Equipment Package
o Senior Recreation Lawn Games
o Allen USA Celebration
Objectives for FY 2011:
Goal 4. Slenifv. enhance
Publicize and conduct the annual "Town Half' meeting to obtain public input regarding projects funded by
the 4(b) half -cent sales tax
Oversee the expenditure of $3,680,000 of 4(b) half -cent sales tax revenue on the following projects:
o Re -construction of Chase Oaks Golf Course
o Allen USA Celebration 2011
City of Allen 214 FY 2011 Budget
1
r
EXPENDITURE SUMMARY
CLASSIFICATION
Operations
Professional Services
Debt Payment
Capital
DEPARTMENT
EXPENDITURE DETAIL
OPERATING EXPENDITURES
Postage & Freight
Printing & Reproduction
Advertising
Meetings & Receptions
Miscellaneous Operating Expense
Chelsea Grant
Economic Grant Expense
Operating Transfer Out
Small Tools & Minor Equip
Board Discretionary Project
SUBTOTAL
PROFESSIONAL SERVICES
Audit Fees
Attorney Fees
Arbitrage Rebate/Calc
SUBTOTAL
DEBT PAYMENTS
Debt Retirement -Principal
Debt Retirement -Interest
SUBTOTAL
CAPITAL OUTLAY
Capital Projects
Prior Year Project Commitments
SUBTOTAL
TOTAL EXPENDITURES
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
1,144,792
1,131,283
1,377,955
1,142,281
13,463
13,965
13,965
13,950
2,951,146
2,951,124
2,951,124
2,949,754
7,962,895
10,680,615
7,765.559
11.365.559
1,800
NO PERSONNEL IN THIS FUND
2008-2009
2009-2010
2009-2010
2010-2011
ACTUAL
BUDGET
AMENDED
BUDGET
13
129
129
100
-
515
515
500
126
4,120
4,120
4,000
918
3,090
3,090
3,000
1,800
618
1,800
1,800
879,107
698,972
880,000
687,000
-
156,719
221,181
162,847
188,000
197,120
197,120
203,034
4,828
70,000
70,000
70,000
80000
1,144,792
E 1,131,283
$ 1,377.955
S 1.142.281
7,988 7,975 7,975 7,9751
- 515 515 500
895,000
930,000
930,000
965,000
2,056,146
2,021,124
2,021,124
1,984,754
E 2,951,146 $
2,951,124 $
2,951,124 $
2,949,754
3,477,380
3,267,000
3,267,000
3,600,000
4,485,515
7,413,615
4.498.559
7.765.559
City of Allen 215 FY 2011 Budget
FUND DEPARTMENT ACCOUNT
COMMUNITY DEVELOPMENT CORP COMMUNITY DEVELOPMENT 504-0000-090
CAPITAL EXPENDITURES LIST 2010-2011
QUANTITY BUDGET
CONSTRUCTION
Chase Oaks Improvements $ 3,600,000
TOTAL CAPITAL 3,600,000
Notes: The $80,000 for USA Celebration is shown as a"Board Discretionary Project' and
is transferred to fund 520.
City of Allen 216 FY 2011 Budget
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CAPITAL PROJECTS
The City's five-year Capital Improvement Program represents the Capital Budget for 2011
'
and is a financial plan for infrastructure and other improvements through 2015. This plan is
prepared by the Engineering and Planning departments, in conjunction with those
departments whose projects are included. The CIP is a separate document that is formally
adopted as part of the annual budget process. The CIP is used as a guide for project, debt,
and other related budget planning. Current year projects have been approved. Future years
of the plan may change, with the later years being the most subject to change. Also, it is
important to note that for some future projects, debt funding is subject to approval by the
electorate. Voters approved a $77.9 million bond proposal in May 2007. The list of projects
includes streets, drainage, public facilities such as a service center, public art projects, parks
and recreation, replacement of the public safety communication system, and 2 fire stations.
Following are brief descriptions of some of the major projects that will be in progress during
FY 2011, and a discussion of the relationship between the capital budget and the operating
budget. Also included is a complete list of all CIP projects that are in the current plan, and
debt information as it relates to capital projects. More complete information may be found on
each project in the City's Capital Improvement Program document.
Highlights
Central Business District
The City continues redeveloping the CBD in the historic area of Allen surrounding Main
,
Street. It covers approximately 241 acres and is home to the Library and Civic Center Plaza.
Also located within the CBD is Allen Station Park, which includes the Senior Center, and The
Edge, a section of the park which features in-line hockey rinks, a BMX track, and the largest
in -ground concrete skate park in Texas.
The goal of developing the CBD is to attract residential, retail, and commercial development
that will farm a mixed use environment to provide an area for people to live, work, and play.
The result will be to transform an area that is underutilized to one that is a rich and vibrant
part of the community.
In late FY 2006, the City initiated the creation of a Tax Increment Financing Zone to help with
the redevelopment of the CBD. The City anticipates that increased tax increments from new
retail and office development on vacant land in the TIF will generate enough funds to
substantially improve the infrastructure in certain areas of the CBD. New retail and mixed-
use improvements are planned that will attract shoppers and result in the CBD becoming a
destination point.
Approximately $1.2 million is allocated in FY 2011 for improvements to Main Street, and
funding is included in future years of the plan for various other street and alley improvements.
1
City of Allen 218 FY 2011 Budget
General Government
' Performing Arts Complex. The City of Allen, along with neighboring cities Plano and Frisco,
are the three owner cities in this joint effort, located on a 124 -acre site within the Allen city
limits, just south of State Highway 121. The initial phase of the arts park includes a 2100 -
seat main Performing Arts Hall, arts classroom/rehearsal space, water features, outdoor
gathering space, and hike and bike trails. Allen has allocated approximately $3 million in FY
2011 for its share of construction costs.
Neighborhood Preservation Activities The City of Allen receives Community Development
Block Grant (CDBG) funding for improvements to specified neighborhoods. Funding is used
to make improvements in the Windridge, Hillside, and Oak Hill neighborhoods for various
projects including sidewalk reconstruction and home rehabilitation. The CDBG program for
FY 2011 will continue with focus on home repair and rehabilitation.
Municipal Facilities. In FY 2011, funding is allocated for several facilities projects, including
upgrades to existing facilities, construction of Fire Station #5, upgrade of the Public Safety
Communications System, and funding to design Fire Station #8.
Parks and Recreation
Funding is provided beginning in FY 2011 for various parks projects, including the
reconstruction of one playground, design of the West Allen Athletic Complex, and
construction of Maxwell Creek park. In addition, funding is set aside for community parks
land acquisition.
Streets
Chaparral Road Extension. This project includes funding for a bridge across Cottonwood
Creek, and will complete Chaparral Road to the east city limits.
Ridgeview and US 75 Interchange. Replacement of existing interchange. Partnership
project with Texas Department of Transportation (TxDOT), Allen Economic Development
Corporation (AEDC), and Collin County.
Stacy Road Phase II. Construction of six lanes from Greenville to Angel and four lanes from
Angel to FM1378. Project is 80% funded by TxDOT; remainder of funding is from the City,
Collin County, and the Town of Fairview.
Ridgeview Drive Phase It. Construction from Alma to Stacy.
Bethany Drive. Widening from four lanes to six lanes from Allen Heights to FM 2551
Water and Wastewater
Hillside Water Tower Replacement Replace 2 million gallon water tower and nearby water
lines.
Walden Park Estates Rehabilitation. Replacement of old clay water and sanitary sewer lines
with PVC lines.
US 75 Waterline. Tunneling new line underneath US 75 at Exchange and replacing existing
24" line from Exchange to McDermott.
City of Allen 219 FY 2011 Budget
RELATIONSHIP BETWEEN OPERATING AND CAPITAL BUDGETS
The City's operating and capital projects budgets are closely linked. The capital budget is a '
multi-year financial plan of the capital improvement program (CIP) for the acquisition,
expansion, or rehabilitation of infrastructure, capital assets, or productive capacity of City
Services.
Revenues for the capital budget come from bond sales, intergovernmental revenues, 4a/4b
sales taxes, development fees, and some current operating revenues. The capital
improvement program, unlike the operating budget, is a five-year plan. The plan is reviewed
and projects are reprioritized on an ongoing basis.
Impact of Capital Projects on the Operating Budget
Capital projects impact the operating budget in several ways. First, since the City is
committed to systematically investing in infrastructure (Strategic Goal #5), each year funds
are set aside in the operating budget to provide cash financing toward some projects. Also,
the City must generate enough operating revenues to cover any payments for General
Obligation and Revenue debt incurred for long-term financing of capital projects approved
this year and in prior years. These represent funds that would otherwise be available to pay
for other programs, services, or projects. Finally, after projects are completed, there is
usually a need for additional funding to cover ongoing maintenance, utilities, other operating
costs, and sometimes additional personnel or equipment. This year the total estimated
impact of the capital budget on the operating budget is approximately $21.6 million. '
OperatingCapital
Budget Budget
$157.3m $34.5m
$21.6m
Cash Financing and Debt Service
Debt service payments and cash financing for projects comprise $20.75 million of this total.
The debt service payments are $17.93 million; of this amount, $11.68 million is for General
Obligation debt, and $6.25 million is for Revenue debt. Budgeted transfers from operating
funds to the Capital Projects funds are $2.82 million, and include:
Water and Sewer Proiects: $2,520,000. Of this total, $2.35 million is allocated for water and '
sewer line replacement projects. In addition, $170,000 is appropriated for pump station and
lift station improvements.
Solid Waste Proiects: $300,000. This amount is allocated for major alley repairs.
City of Allen 220 fY 2011 Budget
Other Operating Costs
In addition to cash financing and debt service, the increases in operating costs in the FY
' 2010-2011 budget related to the CIP totals approximately $845,000. These are listed below
by project type. Increases are stated in comparison to the FY 2010 revised budget.
Facilities:
For FY 2010-2011, additional General fund operating costs related to the construction of the
new service center resulted in a budgeted increase of approximately $217,000. Of this
amount, approximately $43,000 is for personnel costs, $97,000 is for increases in utilities,
$26,000 is for contractual services, and $51,000 for other operating costs.
Parks Proiects:
For FY 2010-2011, additional General fund operating costs related to the CIP resulted in a
budgeted increase of approximately $146,000 for utilities.
Paving Drainage and Signalization Proiects:
The impact in this category is an increase of about $120,000. This includes almost $57,000
for street light and traffic signal electricity, and about $63,000 in the areas of street sweeping,
street and sidewalk maintenance, and drainage system maintenance. Costs in this category
will continue to increase over the next few years as many of the newest thoroughfares begin
to age.
Water and Wastewater Proiects:
' Although there are no increases included in the budget for additional water and sewer system
maintenance, the City continues to allocate resources for meter replacement. For FY 2011,
$362,000 is allocated for this ongoing program.
1
Capital Projects List
A complete list of proposed projects for FY 2011 through FY 2015 is on the fallowing pages.
City of Allen 221 FY 2011 Budget
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City of Allen 224 FY 2011 Budget
i
Debt
Part of the process of updating the City's Capital Improvement Program (CIP) each year
involves identifying projects that may require funding through debt issuance. On the following
pages are long-term scenarios of the City's General Obligation and Revenue debt, based on
the projects planned for the next several years.
Below are the assumptions used in the development of these scenarios followed by a
discussion of the City's debt capacity. Again, this is based on the current plan; future years
are subject to change.
General Obligation Debt Assumptions
The General Obligation debt projections assume that the debt portion of the tax rate will
gradually increase from .144918 in FY 2011 to approximately .181808 by FY 2013, as debt is
issued for many of the projects in the new CIP. The projected rate would then begin to decline
starting in FY 2014. All years assume a collection rate of 99%. Over the next several years,
the portion of the tax rate dedicated to debt would remain between approximately 26% and
32%, which is below the City's policy limit of 40%.
The assumption for growth in the tax base through FY 2014 ranges from 1% to 6%, based
upon general growth in residential and commercial property along Highway 121, US 75
Highway, and in areas of vacant land throughout the City. The rate of growth decreases in
subsequent years, as reflected in the City's Comprehensive Plan, due to build out of the
available land that is zoned residential. Commercial activity is expected to continue for another
' 15 years until it reaches build out.
Debt payments are calculated based on the issuance schedule shown which includes the
$19.5 million voters approved in 2002 for the Arts of Collin County facility. The debt scenario
that follows reflects all currently authorized bond issues. The voters approved approximately
$78 million in May 2007 for future infrastructure improvements and public facilities, along with
a 4.4 cent potential tax increase to help cover the additional operating costs associated with
these projects.
Revenue Debt Assumptions
Revenue debt and water and sewer rates are managed according to the City's Water and
Sewer rate study. A rate study was completed in the summer of 2009. The forward looking
impact of the revenues and expenditures in the Water and Sewer Fund is shown in the
following "Water/Wastewater Cost of Service Model" table from the rate study.
The plan includes average rate increases of 8% for residential customers over the next three
years and 8% for commercial accounts, apartments, and schools. In order to promote water
conservation, the irrigation rates are projected to increase 5% to 8% per year for the next four
years.
Adequate revenues are projected to meet ongoing operational cost increases, to provide
funding for water and sewer infrastructure improvements, and to provide for existing debt
service. No new debt is planned to be issued in the near future for water and sewer projects.
Included in the rate study was a population growth factor that was consistent with the City's
long-range Comprehensive Plan. The water and sewer bond covenants stipulate a debt
coverage ratio of 1.2 times the average annual debt service for all outstanding bonds. Over
the next four years, the coverage ratio is expected to range from 2.98 to 3.75 according to the
City of Allen 225 FY 2011 Budget
rate model. Projections also take into consideration a working capital adequacy test of
approximately 90 to 120 days of expenditures. The projected days of working capital over the
next four years is expected to be 114 to 142 days. i
Debt Capacity
In 2006 the City's policy of limiting the debt portion of the total tax rate to 40% would have
translated into authorizing approximately $138 million of new debt. From a cash flow and tax
rate perspective the 2006 CIP Committee felt that $78 million of new debt was the maximum
amount the community could afford. The Committee proposed and voters elected to approve
$78 million in new debt and raise taxes for the operating impact of the projects. The
recommendation also took into consideration the City's requirement at that time to maintain a
reserve of 10% in the Debt Service Fund. If the City had authorized the maximum of $138
million, the debt tax rate would have increased to 39.5% of the total tax rate. Although this
percentage is just below the 40% in the policy limit, there would also be additional impact upon
the City due to the operating costs associated with projects totaling the larger amount. The
combination of operating costs and new debt service associated with $138 million of new debt
would have raised taxes more than the 4.4 cents voters approved.
The projected growth in the assessed value and fund balance of the G.O. Debt Service Fund
indicates that the City has more than enough capacity to issue additional debt over the next
several years. The remaining authorized but unissued G.O. Debt is $31.170 million from the
2007 election and $16.685 million from the 2002 election. During the next three years the plan
is to issue: FY2011-$12.775 million, FY2012-$26.655 million and FY2013-$8.425 million. As ,
mentioned above, the City has the capacity to issue the bonds that have been authorized.
The City has been proactive in building its water and sewer infrastructure. Since completion of
the Custer Road pump station and storage project in FY07, the City has adequate storage
tanks and water towers in place. One old water tower is planned to be replaced, however, the
replacement will be cash financed. Then; is an ongoing water and sewer line replacement
program that is partially cash financed from water and sewer revenues and funded with EDC
sales tax revenue bonds proceeds. Water and sewer line replacements in the older part of the
Central Business District may need to be replaced through cash financing or with funding from
a Tax Increment Redevelopment Zone. At this time, there is adequate additional debt capacity
in the Water and Sewer area because the debt coverage ratio is projected to range from 2.98
to 3.75 as mentioned above.
1
City of Alen 226 FY 2011 Budget
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Budget and Tax
1 Ordinances
1
ORDINANCE NO. 2948-9-10
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
.�
COUNTY, TEXAS, APPROVING AND ADOPTING A BUDGET FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 2010, AND ENDING SEPTEMBER 30, 2011;
PROVIDING THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE
IN ACCORDANCE WITH SAID BUDGET; APPROPRIATING AND SETTING
ASIDE THE NECESSARY FUNDS OUT OF THE GENERAL AND OTHER
REVENUES FOR SAID FISCAL YEAR FOR THE MAINTENANCE AND
OPERATION OF THE VARIOUS DEPARTMENTS AND FOR VARIOUS
ACTIVITIES AND IMPROVEMENTS OF THE CITY; APPROPRIATING THE
VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR
RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE;
PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council
a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a
complete financial plan for 2010-2011; and,
WHEREAS, the City Council has received the City Manager's proposed budget and a copy of the proposed
r budget and all supporting schedules have been filed with the City Secretary of the City of Allen, Collin
County, Texas; and,
� r
WHEREAS, the City Council has conducted the necessary public hearings as required by law.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, THAT:
SECTION 1. The proposed budget of the revenue and expenditures necessary for conducting the affairs of the
City of Allen, Collin County, Texas, said budget being in the amount of $157,339,417 providing a complete
financial plan for the ensuing fiscal year beginning October I, 2010, and ending September 30, 2011, as
submitted to the City Council by the City Manager, be, and the same is hereby, in all things adopted and approved
as the budget of the City of Allen, Collin County, Texas, for the fiscal year beginning October I, 2010, and
ending September 30, 2011.
SECTION 2. The sum of $157,339,417 is hereby appropriated for the payment of the expenditures established
in the approved budget for the fiscal year beginning October 1, 2010, and ending September 30, 2011, a copy
of which has been filed with the City Secretary, and is made a part hereof for all purposes.
SECTION 3. The expenditures during the fiscal year beginning October 1, 2010, and ending September 30,
2011, shall be made in accordance with the budget approved by this ordinance unless otherwise authorized by
a duly enacted ordinance of the City of Allen, Texas.
SECTION 4. All budget amendments and transfers of appropriations budgeted from one account or activity
to another within any individual activity for the fiscal year 2009-2010 are hereby ratified, and the budget
Ordinance for fiscal year 2009-2010, heretofore enacted by the City Council, be and the same is hereby,
amended to the extent of such transfers and amendments for all purposes.
SECTION S. Specific authority is given to the City Manager to make the following adjustments:
City of Allen 230 FY 2011 Budget
I . Transfer of appropriations budgeted from one account classification to another account classification
within the same department.
I 2. Transfer of appropriations from designated appropriation from one department or activity to another
department or activity within the same fund.
3. Transfers from the General Fund and all other Funds of unexpended appropriations in the amount not
to exceed $1,700,000 for the fiscal year 2009-2010 are hereby ratified.
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SECTION 6. The City Council hereby approves the Capital Improvement Program for 2011-2015, as a plan
describing and scheduling capital improvement projects for the City of Allen, and authorims the City Manager to
use the funding sources reflected in the plan.
SECTION 7. All notices and public hearings required by law have been duly completed. The City Secretary is
directed to provide a certified copy of the budget to the County Clerk of Collin County for recording after final
passage hereof.
SECTIONS. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this
ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the
remaining portions of said ordinance, as amended hereby, which shall remain in full force and effect.
SECTION 9. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of
this ordinance be, and the same are hereby, repealed; provided, however, that all other provisions of said
ordinances not in conflict with the provisions ofthis ordinance shall remain in full force and effect.
SECTION 10. This Ordinance shall take effect immediately from and after its passage as the law and charter in
such cases provide.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ON THIS THE 14m DAY OF SEPTEMBER, 2010.
APPROVED:
=V-
Stephel Terrell, MAYOR
APPROVED AS TO FORM: ATTEST:
',12 Petkr G. Smittl, CITTA ATTORNEY SheB. George, C SECRETARY a _—
City of Allen 231 FY 2011 Budget
ORDINANCE NO. 2949-9-10
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, LEVYING THE AD VALOREM TAXES FOR THE TAX YEAR
2010 (FISCAL YEAR 2010-2011) AT A RATE OF $0.55400 PER ONE HUNDRED
DOLLARS (S►00) ASSESSED VALUATION ON ALL TAXABLE PROPERTY
WITHIN THE CORPORATE LIMITS OF THE CITY OF ALLEN AS OF
JANUARY 1, 2010, TO PROVIDE REVENUE FOR THE PAYMENT OF CURRENT
EXPENSES; PROVIDING FOR AN INTEREST AND SINKING FUND FOR ALL
OUTSTANDING DEBT OF THE CITY OF ALLEN; PROVIDING FOR DUE AND
DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, following public notices duly posted and published in all things as required by law, public
hearings were held on August 10, 2010, and August 24, 2010, by and before the City Council of the City of
Allen, the subject of which was the proposed tax rate for the City of Allen for Fiscal Year 2010-2011,
submitted by the City Manager in accordance with provisions of the City Charter and state statutes; and,
WHEREAS, the City Council, upon full consideration of the matter, is of the opinion that the tax rate
hereinafter set forth is proper and should be approved and adopted.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, `
COLLIN COUNTY, TEXAS, THAT: J
SECTION 1. There is hereby levied and shall be assessed for the tax year 2010 on all taxable property,
real, personal and mixed, situated within the corporate limits of the City of Allen, Collin County, Texas, and
not exempt by the Constitution of the State and valid State laws, a tax of $0.55400 on each $100 assessed
valuation of taxable property apportioned and distributed as follows:
(a) For the purpose of defraying the current expenditures of the municipal government of the City of
Allen, a tax of $0.409082 on each and every $100 assessed value on all taxable property; and
(b) For the purpose of creating a sinking fund to pay the interest and principal maturities of all
outstanding debt of the City of Allen, not otherwise provided for, a tax of $0.144918 on each
$100 assessed value of taxable property within the City of Allen, and shall be applied to the
payment of interest and maturities of all such outstanding debt of the City.
THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND
OPERATIONS THAN LAST YEAR'S TAX RATE.
THIS TAX RATE WILL EFFECTIVELY BE RAISED (2.00)Yu PERCENT AND WILL
RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY
APPROXIMATELY (S1.67).
SECTION 2. All ad valorem taxes shall become due and payable on October 1, 2010, and all ad valorem )
taxes for the year shall become delinquent if not paid prior to February 1, 2011. There shall be no discount J
for payment of taxes prior to February 1, 2011. A delinquent tax shall incur all penalty and interest
authorized by law, to wit:
City of Allen 232 FY 2011 Budget
(a) A penalty of six percent on the amount of the tax for the first calendar month it is delinquent,
plus one percent for each additional month or portion of a month the tax remains unpaid prior
to July I of the year in which it becomes delinquent.
(b) Provided, however, a tax delinquent on July I, 2011, incurs a total penalty of twelve percent
of the amount of delinquent tax without regard to the number of months the tax has been
delinquent. A delinquent tax shall also accrue interest at the rate of one percent for each
month or portion of a month the tax remains unpaid. Taxes for the year 2010 and taxes for all
future years that become delinquent on or atter February I but not later than May I, that
remain delinquent on July I of the year in which they become delinquent, incur an additional
penalty in the amount of twenty percent (200/6) of taxes, penalty and interest due, pursuant to
Texas Property Tax Code Section 6.30 and 33.07, as amended. Taxes assessed against
tangible personal property for the year 2010 and for all future years that become delinquent
on or after February I of a year incur an additional penalty on the later of the date the
personal property taxes become subject to the delinquent tax attorney's contract, or 60 days
after the date the taxes become delinquent, such penalty to be in the amount of twenty percent
(20%) of taxes, penalty and interest due, pursuant to Texas Property Tax Code Section 33.11.
Taxes for the year 2010 and taxes for all future years that remain delinquent on or after
June I under Texas Property Tax Code Sections 26.07(f), 26.15(e), 31.03, 31.031, 31.032 or
31.04 incur an additional penalty in the amount of twenty percent (20%) of taxes, penalty and
interest due, pursuant to Texas Property Tax Code Section 6.30 and Section 33.08, as
amended.
SECTION 3. The City shall have available all the rights and remedies provided bylaw for the enforcement
of the collection of taxes levied under this ordinance.
SECTION 4. The tax roll as presented to the City Council, together with any supplements thereto be and
the same are hereby approved.
SECTIONS. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this
ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the
remaining portions of said ordinance which shall remain in full force and effect.
SECTION 6. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of
this ordinance be, and the same are hereby, repealed; provided, however, that all other provisions of said
ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. This ordinance shall take effect immediately from and after its passage, as the law and charter
in such cases provide.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TESLAS, ON THIS THE 14m DAY OF SEPTEMBER, 2010.
APPROVED:
W6Q = Q�
e r 11, MINVOR
APPROVED AS TO FORM: ATTEST: J
6Z Pet G. Smi , C ATTORNEY ShelleyB. Ge e, CITY S � TARY
City of Allen 233 FY 2011 Budget
RESOLUTION NO. 2892-2-IO(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ADOPTING A DEBT MANAGEMENT AND A FUND BALANCE
'
RESERVE POLICY FOR THE CITY; PROVIDING FOR A REPEALING CLAUSE;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City government has an important responsibility to its citizens to carefully account for
public funds, to manage municipal finances wisely and to plan the adequate funding of services and
improvements; and,
WHEREAS, the City of Allen has had and continues to experience residential and commercial growth with a
commensurate demand for services and the financing of major capital improvements; and,
WHEREAS, the capital improvements must be structured by ability to pay in order to maintain fiscal
stability and provide for continued City operations and services; and,
WHEREAS, there is a necessity to establish a debt management and fund balance reserve policy and
guidelines to provide the structure of continuing fiscal stability, reduce financial risk and maintain adequate
contingency assets for present and future requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, THAT:
SECTION 1. The Governing Body of the City hereby adopts the debt management and fund balance reserve
policy as set forth.
'
"DEBT MANAGEMENT AND FUND BALANCE RESERVE POLICIES
A. General Debt Manaaement Policies
I. The City will conduct its debt management functions in a manner designed to maintain or
enhance its existing credit ratings.
2. Debt issuance will be utilized by the City only in those cases where public policy, equity and
efficient use of limited resources favor debt over other funding methods. Decision criteria
considered shall include the following:
(a) Debt shall be self-supporting whenever possible. Self-supporting debt in this context will
either be revenue bonds secured by a specific revenue pledge (i.e., water and sewer revenues)
or general obligation debt including certificates of obligation where the debt service will be
paid from user fees or other specific revenues even though legally there is an ad valorem tax
pledge.
(b) Debt shall be primarily used to finance capital projects with a relatively long life expectancy,
i.e., generally ten (10) years or greater unless technology related.
(c) Short term debt may be issued as authorized by the City Council when circumstances or
' opportunities are present and such issuance will not adversely affect the operating funds, the
ability to make debt payments, or jeopardize the financial integrity of the City or the
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component units.
City of Allen 234 FY 2011 Budget
(d) Debt shall be issued or structured in such a way so that the term of the financing does not
exceed the useful life of the asset.
(e) The method of the debt sale shall be determined based upon the current market conditions.
(f) Debt refunding opportunities shall be monitored for potential savings or modifications to
certain covenants.
(g) Credit ratings shall be requested for long term debt except when long term debt is issued as a
private placement. Bond insurance for long term debt shall be reviewed for its financial
feasibility.
(h) Investment of bond proceeds shall be in compliance with the City's investment policy.
(i) The City shall have a program to comply with arbitrage rebate monitoring and filing.
0) The City shall follow all mandated bond disclosure requirements.
(k) The City shall follow all bond covenants.
B. Capital Improvements Program
1. A capital improvements program shall be prepared, submitted to, and approved by the Council
annually pursuant to the City Charter, Article IV.
2. The capital improvements program shall consist of at least a 5 -year priority listing of long term
capital projects, accompanied by a financing plan which reflects potential financing options for
all projects in the plan, and is supported by the appropriate sources of revenue. The financing
plan shall be in accordance with the debt management policies contained herein.
3. It is the intent of these policies that authorized projects and associated financings be part of an
adopted capital improvements program.
C. Management
1. It shall be the responsibility of the City Manager and his staff to maintain all necessary files
associated with the issuance of City debt.
2. The City Manager shall submit to the City Council a debt service fiscal impact statement as part
of the annual budget process involving the planned issuance of debt in the capital improvements
program. The fiscal impact statement shall contain, at a minimum, an estimate of the debt service
levy to be required at the time of long term debt issuance and a calculation showing the impact of
this additional levy on the existing debt service levy at that time. The fiscal impact statement
shall provide information on any projected user fee rate increases in the case of revenue bond or
self-supporting debt financing.
D. Debt Issuance Purposes and Revenue Sources
1. General capital improvements shall be financed in accordance with the capital improvements
program or as authorized by Article V of the City Charter, by City Council or the City Manager.
Funds shall be available for the financing of general improvements in accordance with the
following:
City of Allen 235 FY 2011 Budget
(a) Current property tax revenues and future property tax revenues generated by increases in
valuation shall have priority allocation to the repayment of existing and future general
obligation rax supported debt. Remaining property tax revenues, together with sales tax and
'
other general fund revenues shall be used to fund the City's operating budget.
(b) To the extent funds described above are in excess of that required by the City's general fund
operating budget, all or a portion of the excess amount shall be used for pay-as-you-go
financing of general capital improvements or assets.
(c) It shall be a goal, but not a requirement, of the City to finance a portion of the city -at -large
capital improvement budget with pay-as-you-go financing with current resources remaining
from year-end savings.
(d) Debt service payments on general obligation bonds, not abated by other revenues, shall be
paid from the debt service property tax levy.
(e) Outstanding bonds will be retired according to the debt repayment schedules.
(f) Refunding of debt is desired when the net present value savings will exceed 3% of the
existing debt service or when the net dollar savings will exceed $150,000. Negative arbitrage
and opportunity costs will be considered for advance refundings. Bond refundings may also
be considered in order to modify prior bond covenants or accomplish other specific
objectives. A negative net present value savings may be incurred in these cases.
(g) Long term debt will not be issued by the City to finance projects for other governmental
entities that have the authority to issue tax-free or taxable bonds on their own behalf for those
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purposes. If the other governmental entities and the City are partners in a project requiring
debt issuance, Oren long term debt issuance by the City may be considered.
(h) Assumptions for taxable assessed valuation increases and revenue growth shall be
conservative andjustifiable.
2. Debt issued for water, sower and other purposes for which operating and capital needs are
supported by user fees, shall first be considered for issuance in the form of revenue bonds,
certificates of obligation, or other debt instruments secured by the appropriate user fees. User
fees shall be adequate to support operating requirements and revenue bond covenants for each
purpose. Certificates of Obligation secured by operating revenues may also need to be secured
with property taxes.
E. Debt Issuance Limits and Repayment Schedules
I. The City shall use the following limits to guide issuance of debt:
(a) The City should not allocate more than forty percent (40%) of its tax rate towards debt.
(b) It is the goal of the City that the outstanding debt consisting of general obligation bonds,
certificates of obligations, and capital leases that are supported by property taxes should not
exceed a direct debt burden ratio (tax debt to taxable assessed value) of two percent (2.0%).
(c) It is a goal of the City that property tax supported debt service, consisting of certificates of
'
obligation and general obligation debt payments should not exceed twenty-five percent (25%)
of expenditures for the general fund mid debt service combined.
City of Allen 236 FY 2011 Budget
(d) If the City debt status is not at the levels stipulated by these policies at the time of their
adoption, a transition period in years will be set for each policy individually.
2. Repayment schedules shall be designed to relate to the useful life of the asset and generally be in
accordance with the following:
(a) Twenty (20) years for most general obligation public improvement debt. Debt will generally
be structured with even payments over the life of the issue although principal reductions in
early years may be used to accomplish specific tax rate objectives.
(b) Ten (10) years or less for debt related to assets that have a life expectancy of 10 years or less.
Debt will generally be structured with even payments over the life of the issue or matched
against associated projected revenues.
(c) Twenty years or more (20+) years for capital projects of citywide significance and where
justified by the magnitude of the project and asset life. Debt will generally be structured with
even payments over the life of the issue although principal reductions in early years may be
used to accomplish specific tax rate objectives.
(d) On an overall basis, the City's general obligation debt portfolio will generally be structured to
retire at least fifty percent (50%) of the City's indebtedness within ten (10) years if the debt
repayment is planned for twenty (20) years.
(e) On an overall basis, the City's water and sewer revenue debt will generally be stmctured to
retire at least forty-five percent to fifty percent (45%-50%) of the system's indebtedness
within ten (10) years if the debt repayment is planned for twenty (20) years.
(f) If debt is issued that exceeds twenty (20) years, then it shall be a goal to structure the debt
repayment with level debt service payments or, in the case of revenue bonds, with an
amortization schedule that allows for the fastest debt repayment schedule while maintaining
appropriate debt service coverage ratios.
F. Operating Fund Balances or Working Capital Reserves
I. The maintenance of adequate unrestricted operating reserves is essential to the financial strength
and flexibility of the City as a whole. They am an integral part of the financial structure of the
City and help make it possible for the City to provide continuous operational services to the
public and to issue future debt. Unrestricted operating fund balances or working capital reserves
are a significant factor considered in evaluating and assigning credit ratings by the bond rating
agencies.
2. The City shall maintain the following reserves:
(a) Pursuant to City Charter, Section 4.07, an annual unallocated reserve of the total budget equal
to three percent (3%) may be recommended in the annual budget to be used for unexpected
items of expense which were not contained as original items of expenditure.
(b) A general fund unrestricted fund balance shall be maintained in an amount that is within a
range of 60 to 90 days of annual expenditures. Given the varying and less stable nature of
sales tax to changes in the economy, investment earnings impacted by changes in investment
rates, weather affecting franchise fees, general economic changes, and permit revenue
affected by the economy, a range for the unrestricted fund balance allows for flexibility and
guidance.
City of Allen 237 FY 2011 Budget
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(c) An unrestricted working capital reserve shall be maintained in an amount that is within a '
range of 90 to 120 days of annual expenditures in the enterprise funds in order to provide for
potential unanticipated needs or the impact of weather.
(d) If applicable, all fund balances, including debt service reserve funds, or working capital
reserves shall remain in complete compliance with bond issue covenants.
(e) An annual cash basis fund balance reserve in the debt service fund shall be maintained in an
amount that is within a range of five percent to ten percent (5%-100/*) of the annual principal
and interest payments. For purposes of long term financial stability, a reserve in excess of ten
percent (10%) may be prudent in order to reduce volatility of the tax rates between the
general and debt service funds.
(f) If the City's fund balance or working capital reserve status is not at the levels stipulated by
these policies at the time of their adoption, a transition period in years will be set for each
policy individually.
(g) Nothing in this policy shall restrict the reserves from exceeding the stated ranges or goals. It
is understood that it is essential that the City maintain adequate levels of unrestricted reserves
to mitigate current or future risks from revenue shortfalls, economic downturns, unanticipated
expenditures, impacts from weather, and to ensure stable tax rates. Furthermore, anticipated
cash financing of projects may result in the fund balances exceeding the ranges while funds
are accumulated."
SECTION 2. All provisions of any resolution of the City of Allen, Texas, in conflict with the provisions of '
this resolution be, and the same is hereby, repealed and all other provisions not in conflict with the provisions
of this resolution shall remain in full force and effect.
SECTION 3. This Resolution shall become effective immediately from and after its passage.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ON THIS THE 23RD DAY OF FEBRUARY, 2010.
APPROVED AS TO FORM:
l /ar& j4—z6
Peter G. SmitbACITY ATTORNEY
(MS:d. 02-02.10'41521)
APPROVED:
Stephen Terrell, MAYOR
ATTEST: /
Shelley B. Geo CITY SECRVARY
City of Allen
238
FY 2011 Budget
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1 Demographics
1
fvMmm WHERE IS ALLEN,
CITY OF- TEXAS?
City of Allen is located approximately 25 miles north of
Dallas, Texas.
City of Allen 240 FY 2011 Budget
CITY OF ALLEN
DEMOGRAPHICS
2009-2010 FISCAL YEAR
'The City of Allen is located in Collin County, which is in North Central Texas. It is
approximately 12 miles north of Interstate 635 on U.S. 75. Allen is completely surrounded by
incorporated cities. To the north lies the City of McKinney; to the south, the City of Plano; to
the east, the City of Lucas; and to the west, the City of Plano.
Allen was settled in the early 1850's from land grants given by the Republic of Texas as an
inducement for settlers to come to the frontier. The railroad and telegraph came to Allen in
1872 and in future years made substantial contributions to the local economy. The City was
officially incorporated in 1953 with a Council/Manager form of government. Similar in
importance to the construction of the railroad almost a century before was the completion of
U.S. 75 through Allen in 1960. Citizens could work at nearby companies because of the
access and convenience of the highway. The relocation of high technology companies to the
North Dallas and Richardson areas in the 1960's drastically increased employment
opportunities for Allen's citizens, and the population rose to 1,940. It continued to increase to
8,324 in 1980, 19,198 in 1990, 43,686 in 2000, and over 83,000 in 2009. Allen's population is
estimated to surpass 85,000 by the year 2010.
City of Allen Population Growth
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009
Allen is 25 miles north of Downtown Dallas, on U.S. Highway 75. The City has established a
reputation in the Dallas/Fort Worth Metroplex and in the state of Texas for being at the
forefront of development and is promoting commercial and residential growth in ways that will
aid in having a balanced community. Important transportation routes serving the City include
U.S. 75, which bisects the City in a north/south direction in the center of the City and provides
an important link to adjacent cities. F.M. 2170 (McDermott/Main) runs in an east/west direction
in the center of the City. S.H. 5/Greenville Avenue, which formerly was the main north/south
thoroughfare, lies roughly parallel to U. S. 75.
Since its inception in 1992, the Allen Economic Development Corporation (AEDC) has
dedicated its resources to developing first-class technology parks and recruiting quality
industries and corporate campuses to the community. Allen's corporate landscape is now a
well-designed blend of telecommunication, medical, defense, semiconductor and other
technology -related industries.
City of Allen 241 FY 2011 Budget
100,000
80,000
'
60,000
40,000
20,000
City of Allen Population Growth
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009
Allen is 25 miles north of Downtown Dallas, on U.S. Highway 75. The City has established a
reputation in the Dallas/Fort Worth Metroplex and in the state of Texas for being at the
forefront of development and is promoting commercial and residential growth in ways that will
aid in having a balanced community. Important transportation routes serving the City include
U.S. 75, which bisects the City in a north/south direction in the center of the City and provides
an important link to adjacent cities. F.M. 2170 (McDermott/Main) runs in an east/west direction
in the center of the City. S.H. 5/Greenville Avenue, which formerly was the main north/south
thoroughfare, lies roughly parallel to U. S. 75.
Since its inception in 1992, the Allen Economic Development Corporation (AEDC) has
dedicated its resources to developing first-class technology parks and recruiting quality
industries and corporate campuses to the community. Allen's corporate landscape is now a
well-designed blend of telecommunication, medical, defense, semiconductor and other
technology -related industries.
City of Allen 241 FY 2011 Budget
I
In addition to creating jobs, AEDC projects relieve the property tax burden of the individual
homeowner. The AEDC has helped complete over 60 projects since its inception that have
added over $876 million in appraised taxable value for 2008. AEDC projects account for
approximately 12 -percent of Allen's total $7.3 billion ad valorem tax base and approximately
44% of Allen's $2 billion commercial ad valorem tax base in 2008. Despite the slower
economy, the AEDC has continued to recruit and retain business in Allen.
During the last fiscal year, Allen has moved to a new level in its development with the addition
of new office buildings and first-class dining and shopping choices that make the City attractive
for corporate expansion. The AEDC recruited Cisco Systems, Inc., to build a Tier III data
center in Allen. Construction has begun on the 160,000 -square foot facility that will be '
operational by early 2011. The company will create over 100 jobs in Allen and invest $500
million in the project, which will generate over $53 million in revenue to local taxing entities
over the next 10 years.
With AEDC assistance, Experian Information Solutions renewed its lease for 10 years,
committing to invest up to $15 million on improvements to the property and retain
approximately 500 employees in Allen. In addition, the AEDC recruited Homeland Healthcare
and Regus Group to the Offices at Watters Creek, adding daytime employment to support the
unique mixed-use development. RESODebt was recruited to Allen to occupy space in the
Cornerstone Crossing Corporate Center, creating 150 new jobs.
With the addition of new tenants such as Wham!, Inc., GDSX, and The Halo Group, One Allen
Center in Allen Central Park is now over 60% occupied. This 5 -story, high-class office building
is located in a premiere business park owned by the AEDC and creates a unique corporate
office environment in the heart of Allen's business district. The new leases in this building
bring hundreds of quality jobs to the City and increases economic activity at Allen's shopping
developments.
The opening of Phase I of Allen's first mixed-use development, Watters Creek at Montgomery
Farre, has brought great restaurant and shopping amenities to the region. The silver-LEED
certified project has attracted regional and national attention, as well as adding approximately '
$124 -million in improvements to Allen's ad valorem tax base. Additionally, the development
adds new sales tax revenue. The project includes 300 loft style apartments and 80,000 square
feet of office space.
City of Allen 242 FY 2011 Budget
The much anticipated Allen Event Center is to be completed in November of 2009 and will
immediately begin hosting concerts, trade shows, professional sporting events, festivals, and
community ceremonies. The facility will also be the home of the Allen Americans, a Central
' Hockey League (CHL) franchise team. The venue totals 188,000 -square feet with capacity for
8,600 seats (6,275 fixed), 26 suites and two ice rinks. The project is among the first in the
Collin County area in that marks a joint venture between The MGHerring Group, Global
Entertainment Corporation, the City of Allen, the AEDC, and the CDC. It will bring a regional
entertainment facility to the city that will be a magnet for new sales tax revenues driven by new
retail and restaurant development. The Event Center is part of The Village at Allen, a 181 -acre
mixed-use project that includes 1,000,000 square feet of retail, 500,000 square feet of office
and a 220 room, full-service hotel.
The AEDC is working closely with Allen ISD to build alliances with the business community
through BEST (Business Education Support Team) to help guide AISD as a planned Career &
Tech Academy is developed. The Academy will help to ensure that Allen will have the
workforce needed to continue sustainable economic development in the years ahead.
The AEDC board and staff are driven to build a diverse business and industry tax base that
provides additional public funding for police and fire protection, road improvements, a park and
trail system, and quality public schools. The companies recruited to the City by the AEDC
provide jobs and tax revenue that help the City of Allen grow and maintain the public services
that make Allen a great place to live, work and play.
City of Allen 243 FV 2011 Budget
CITY OF ALLEN
MISCELLANEOUS STATISTICAL INFORMATION
2010- 2011 FISCAL YEAR
Date of incorporation
Form of government
Area
Miles of street
Population as of 9/30/2010
Fire protection:
Number of stations
Number of personnel
Number of fire hydrants
Police protection:
Number of stations
Number of personnel
Water service:
Supplier
Number of consumers
Average daily consumption'
Miles of water lines
Sewer service:
Sanitary sewer lines
Storm sewer lines
Building permits issued
Parks
Number
Area
Municipal employees:
Full-time
Part-time
Seasonal
Public Education:
Number of public schools
Elementary
Middle Schools
Freshman center
High School
Achievement Center
Number of private schools
Community College
'estimation
June 20, 1953
Council/Manager
26.43 square miles
317 center line miles
85,315
4
98
3,981
1 Police Station
1 Storefront (Allen Premium Outlet Mall)
1 Storefront (Watters Creek)
1 Storefront (The Village at Allen)
156
North Texas Municipal Water District
27,094
'
13,918,000 gallons
451 linear miles
338 linear miles
104 linear miles
4689
46
893 acres
565
81
174
18,715 Total Enrollment
16
3
1
1
1
0
classes held at the High School
City of Allen 244 FY 2011 Budget
I
1
CITY OF ALLEN
PRINCIPAL TAXPAYERS
September 30, 2010
Taxpayer
Type of Business
2009
Taxable
Value
Percentage of
Total Assessed
Valuation
AT&T Mobility
Telephone services
$ 115,556,371
1.56%
The Village at AJlen LP
Mixed use
113,881,870
1.54%
Trademark/Montgomery Farms
Mixed use
111,700,000
1.51%
Chelsea Allen Development LP
Retail
69,770,171
0.94%
Oncor Electric Delivery
Utilities Provider
36,174,296
0.49%
Benton Pointe Apartments Inc
Apartment Complex
30,000,000
0.41%
Lexington Allen LP
Commercial Real Estate
29,816,651
0.40%
TC Village Inc
Retail and Services
29,015,186
0.39%
Settler's Gate Apartments
Apartment Complex
28,800,000
0.39%
JOH - Allen Development LLC
Hotel
26,00 000
0.35%
Total
$ 590,714,545
7.99%
Total Assessed Valuation
$ 7,389,675,805
MAJOR EMPLOYERS
September 30, 2010
Approximate Number Total
is Health Presbyterian Hospital
Hospital/Medical Offices
950 6
of Allen
Municipal Government
820 5
gram
National Data Center
594 3
Henry & Associates
Information Processing
398 2
mina -SCI
Optical Product Design/Manufacturing
220 1
e Farm Insurance
Field Operations Center
190 1
st Medical
Medical Equipment Manufacturing
159 1
rhenol Fiber Systems Inter'I
Fiber Optic Manufacturing
138 0
Tronics
Photomask production
130 0
City of Allen 245 FY 2011 Budget
I
CITY OF ALLEN
I
Departmental
1 Performance
Measures
1
Departmental Performance Measures
J
Performance measurement can be defined as "measurement on a regular
basis of the results (outcomes) and efficiency of services or programs." ' The
ultimate purpose of any performance measure is to provide a quantifiable
measure of the results or effectiveness of an action. In the case of
measurements in government, they are typically tied to programs and services.
By finding quantifiable measures that are tied to the goals of a service, the
effectiveness of the program can be judged against the preferred level of
achievement, against the program's past performance, and against similar
programs in other cities.
Performance measures fall into five categories. The first, and most simple,
is input measures which shows the amount and kinds of resources assigned to a
program. Budgets actually contain input measures when they show divisions of
money and personnel. The second category is output, or workload measures that
show amount of work performed and services received. Individually, these first
two categories only provide a frame for the activities of a program, but when
outputs are examined in terms of the inputs needed to produce them, an
efficiency measure is created which is the first real measure of actual
performance. Outcome or Effectiveness measures are designed to report the ,
results of a program, especially the quality of the results. "Effectiveness refers to
the degree to which services are responsive to the needs and desires of a
community." I The final category is productivity measures, which combine
efficiency and effectiveness to show the cost to produce a quality result or how
poor results harts total costs (for example having to repair a street twice after
doing it poorly the first time).
The measures in this appendix fall into the final four categories. An
attempt was made to compose measures for the major functions of all City
departments. The measures were also designed to tie in as closely as possible
with the departmental goals and objectives listed in the departmental pages in
the budget. As a result these measures can be used as a tool for more accurate
budget decisions, as a gauge of goal achievement, plus as a running overview of
trends in departmental performance.
t From page 5 of Harty P. Hatry's book Perfonnance Measurment
From the National Center for Public Productivity, Rutgers University
City of Allen 248 FV 2011 Budget
I
1
Building and Code
Department Introduction
The Building and Code Compliance Department monitors compliance with the City of
Allen's codes and ordinances to assure that buildings are suitable for occupancy. The
process involves four primary functions; application processing/administration, plan
review, field inspection, and finally the production of a certificate of occupancy. The
building department receives applications and then coordinates with Fire, Planning,
Engineering, Parks and Recreation, and Community Services in order to assure
compliance with the Allen Land Development Code and Code of Ordinances. The
department also has the task of making health inspections at restaurants and other food
service establishments, day care facilities, public and semi-public (HOA) swimming
pools, and managing mosquito control efforts and other environmental health issues.
Home Building Permit Review Time
Developers and individuals who
desire to do construction projects,
whether a fence, storage building,
home, shopping center, or hospital
in the City must fill out a permit
application and submit plans and
other supporting documents, which
are reviewed by the permit staff
and a Plans Examiner. The goal is
to provide for regulated growth in
compliance with City regulations
while providing good customer
service. Plan review is extremely
important since it is the last check
point before construction begins.
While single-family development
made up the majority of the
workload for many years, the
department now works with a much
more diverse project load. Single-
family permits have recovered
strongly this year but the number of
large, complex commercial projects
are being submitted at a rapid pace.
In addition, numerous significant
public projects make up a large
portion of the total load with regard
to services rendered, but do not
produce revenue. Permit review
time shows the average number of
business days it takes an employee
to review a single family home
building permit, with a target of five
days. Three to four weeks is
common for large commercial
projects.
City of Allen
1500
snnm
500
30
20
10
0
0011
Single Family Permits Issued
FY08 FY07 FY 08 FY09 FY 10 Est FY 11 P,
Single Family Permit Review Time
(Business Days(
"06 FY07 Me "09 "10Et. "2011
Prcj.
FY 2011 Budget
Commercial Building Permits Issued
300
200
8 n N
g
m
N
100
0
FV06
FV07 FY09 FY09 FY10Est FY11Proj.
1500
snnm
500
30
20
10
0
0011
Single Family Permits Issued
FY08 FY07 FY 08 FY09 FY 10 Est FY 11 P,
Single Family Permit Review Time
(Business Days(
"06 FY07 Me "09 "10Et. "2011
Prcj.
FY 2011 Budget
Building Inspections
New buildings are inspected
multiple times before
occupancy in order to ensure
that they are being constructed
in accordance with City codes
and ordinances.
For the best combination of
efficiency and thoroughness,
building inspectors in the City
need to spend an average of
20 minutes per inspection,
including travel time.
Health Inspections
Average Inspection Time
(Minutes Per Stop)
30
20
10
0
FY06 FY07 FY08 FY09 FY10Est FY2011
pmj.
The department inspects all food -service establishments within Allen to make certain
that health codes are being followed. A minimum score of 92 (Good) is the department's
goal. Scores below 92 require correction and re -inspection. Thorough and timely
inspections are a factor in keeping scores high. The average score for FY 09-10, based
on nine months of data, is estimated to be 94. The expectation for FY 2011 is to retain
scores at 92 or better.
City of Allen 250 FY 2011 Budget
1
1
City Administration
L
Website
The City of Allen website is NNX. tt+ k9k9 9vfywYV Nx
maintained by the Public and Media ^
z>8,95z
Relations Division of City a9b
Administration. In 2005, the number of
hits per month was 45,725. With the
139,822
launch of a new website in May 2008,
the estimated number of hits per 45,725
month for the 2008 calendar year was 9
determined to be approximately
60,000; however, since the website
analytic tools changed, it is not possible to maintain complete accuracy with this
estimate. 'The number of hits or clicks per page is going to be the highest
measure of website traffic and it has been replaced with a more accurate analytic
reporting tool.
Currently, Google analytics measures both visits and page views. The number of
' pane views would be the closest eaulvalent to the number of hits reported
by the former analytic tool. With this new measure defined, the website averaged
51,224 number of page views per month for 2009 to date (June 30, 2009). It was
anticipated that this number would rise by year-end due to the opening of the
Allen Event Center (AEC) and the start-up of the Convention and Visitors Bureau
(CVB). The opening of the AEC and all related activities including updates
provided by the Allen Americans CHL Team are promoted on the City's website.
Also, the Visit Us pages for the CVB were developed and launched October
2009.
The projection for the 2009 website traffic was greatly surpassed as the 2009 12 -
month average for traffic resulted in 119,822 page views per month and 61,958
average number of visitors per month.
The six-month average to date for June 2010 demonstrates an even higher traffic
rate of 218,362 average page views per month and 92,359 average number of
visitors per month. This increase is the result of state-wide tourism advertising
driving users to the website and online event and tourism marketing.
1
City of Allen 261 FY 2011 Budget
City Secretary
Department Introduction
The City Secretary's Office records, preserves, and has custodial authority over the
official records and legislative acts of the City Council; coordinates all City -held
elections; coordinates and oversees the City's Records Management Program;
administers all City held elections; and serves as the Public Information Officer in
accordance with the Public Information Act.
Records Management
The purpose of the City's Records Management Program is to provide records
management services to City departments so their records are accessible using
appropriate technology, managed legally, economically and effectively, preserved for
historical value, and disposed of in accordance with State approved records schedules.
Perfomtance Measure
2008
2009
2010 Est.
2011 Pro].
Training Sessions Provided
22
2
2
4
Percent of Employees Completing
Basic Records Training
39%
39%
45%
45%
Cubic Feet of Eligible Records
Destroyed
400
620
450
450
Cubic Feet of Records Microfilmed
5
4
4
4
Number of Commercial Building
Plans Pages Imaged
81000
2,000
4,000 1
4,000
Public Information Requests
The City Secretary's Office preserves official records of the City of Allen and Arts of
Collin County. Public information is provided to the Council, staff, media, and the public
so they can have timely and convenient access to City records.
Performance Measure
2009
2009 2010 Est.
2011 Prol.
Percentage of Open Records
Requests Responded to within 10
100%
99% 99%
I
100%
days
City of Allen 252 FY 2011 Budget
0
I
' City Council Meetings
The City Secretarys Office provides meeting coordination to the City Council so they
can have assurance of citizen participation, and an accurate, timely record of the
meetings.
Performance Measure
2008
2009
2010 Est.
2011 Prol.
Number of Blue Star Flag
1,080
2,500
Total cost of General Election
$8,764 $10,105
Presentations
6
4
5
5
Number of Proclamations
83 %
59%
95%
95%
Presented at Council Meetings
15
29
20
15
Number of Citizen Recognitions
Presented Outside of Council
31
35
45
30
Meeting
100%
100%
100%
100%
Boards and Commissions
The City Secretary's Office coordinates the annual Board appointment process
including training of newly appointed and reappointed Board members regarding laws
and procedures relating to their appointment.
Performance Measure
2000
2009
2010 Est.
2011 Pro .
Percentage of Newly Appointed
1,080
2,500
Total cost of General Election
$8,764 $10,105
and Reappointed Board Members
$7,000
Cost per ballot cast
$2.60 $2.73
$5.97
Attending Annual Orientation
83 %
59%
95%
95%
Session
Percentage of Appointees
Completing Open Meetings
Training required by the Open
100%
100%
100%
100%
Meetings Act
Municipal Elections
The City Secretary's Office provides election services to voters, petitioners, City
departments, and candidates so they can participate in the election process.
Performance Measure
2006 2009
2010
2011 Pro'.
Number of Ballots Cast
3,372 3,704
1,080
2,500
Total cost of General Election
$8,764 $10,105
$6,447
$7,000
Cost per ballot cast
$2.60 $2.73
$5.97
$2.80
Percentage of Registered Voters
Castin Ballots
8.1% 8.5°k
2.4%
5.5%
City of Allen 253 FY 2011 Budget
Community Services (Administration)
Department/Division Introduction
The Community Services Department is composed of several divisions and covers the
public works functions of the City, including water, sewer, utility billing, streets, drainage,
building maintenance, and waste services. The Administration Division oversees the
functions of all of the Department's line divisions.
Low Emission Vehicles
The City of Allen is gradually replacing its higher emission gas or diesel burning light
duty (non -emergency) vehicles with Ultra -
Low Emission Vehicles (ULEV), Low
Emission Vehicles (LEV), or Alternative
Fueled Vehicles (AFV) in order to meet EPA
requirements. Community Services,
Engineering, Building and Code, and Parks
and Recreation are all affected by the EPA
requirements and are procuring lower
emission replacement vehicles as a result.
Public Safety vehicles are not included in
the EPA requirements; however, all patrol
cars purchased in the past three years are
also LEV or ULEV.
City of Allen 254
Percentage of City's Fleet
that is LEV/AFV
2008 2009 2010 Eat. 2011
Pr0j.
FY 2011 Budget
1
1
Community Services (Building Maintenance)
' Division Introduction
The Building Maintenance Division is responsible for keeping the Allen City Hall, the
City Hall Annex, the Municipal Courts and Parks and Recreation (MCPAR) building, the
Municipal Library and Auditorium, the Municipal Service Center, the Central Police
Station, and the administrative areas and classroom in the Central Fire Station clean
and maintained. Maintenance of the Animal Shelter is also performed but the cleaning is
performed by shelter attendants. Tasks include janitorial services, building mechanical
system maintainance and repair, remodeling projects, and other tasks related to
building operations and staff support.
Building Square Footage Cleaned
The total
amount of square
footage cleaned increases
October
2010 as the
Municipal
Service Center
will be
completed and
occupied
at that time. An
additional
29,100 square
feet of area to be cleaned
has been added to the total.
Building Square Footage Cleaned
300,000
250,000 221,800
200,000 182'700 192,700 192,700
150,000
100,000
50,000
0
2008 2009 2010 2011
Est. Proj.
Total Square Feet Cleaned per Employee
This measure reflects the
efficiency of the Division's
cleaning efforts. The
Division has a goal of
18,000 square feet cleaned
per custodian to allow for
thorough cleaning. In FY 11,
one new custodian will be
added to clean the service
center.
City of Allen
Total Square Feet Cleaned per
Custodian
40,000
30,000 23,625 23,625 23,625 24,644
20,000
10,000
0
2008 2009 2010 2011
Est. Proj.
V61a
FY 2011 Budget
Cleaning Cost
This is the cost incurred
by the division for each
square foot cleaned. The
dollar amount includes
salary and benefits for
employees, uniforms,
supplies, and cleaning
equipment.
Dollars per Square Foot Cleaned
per Year
a
32.83 2.89 2.96 2.79
2
1
0
2008 2009 2010 Est. 2011 Proj.
J
1
City of Allen 256 FY 2011 Budget
L
j
Community Services (Streets)
Division Introduction
This division has the responsibility for maintaining the many miles of streets,
alleys, and sidewalks within the City.
Total Street Miles
Total street miles in Allen have
increased by approximately 9
miles in the past three years.
Although maintenance will
eventually increase as a result
of the new construction, for the
immediate future the new
streets will require little
maintenance. All new streets
are constructed with concrete
due to lower maintenance costs
and greater lifespan.
Street Conditions
The City's Pavement Service
Rating (PSR) system rates
streets on a 0-5 scale, with 0
being impassible, 3 being
satisfactory, and 5 being
excellent or newly constructed.
The rating measures cracking,
base condition, drainage,
surface condition, distortion,
and ride quality. Asphalt streets
are cheaper to build but more
costly to maintain than
concrete. Concrete streets are
evaluated every four years, and
asphalt streets are evaluated
over a two year period, 50%
one year and the other 50% the
next. Many of the City's
concrete streets are new, which
partially accounts for their good
condition.
City of Allen
Total Street Miles
40000
300.00
282.00 287.00 291.00 295.00
200.00
100.00 18.32 17.5 17.00 17.
0.00
2008 2009 2010 Est 2011 Proj.
■ Asphalt Miles ■ concrete Miles
Percentage of Streets in
Satisfactory Condition or Better
120%
110%
100% 97% 96% 97% 97%
90%
80%
70
so%
50%
2008 2009 2010 Fst 2011 Proj.
IN Asphalt Mlles ■ Concrete Miles
A "satisfactory" rating for concrete streets means a
rating of 3.5 or better
A "satisfactory" rating for asphalt streets means a rating
of 3.0 or better
Asphalt street ratings are determined after the year's
overlay and sealing projects.
257
FV 2011 Budget
Maintenance Dollars Funded per Year per Pavement Type
I ne Uty has Over 16 times as
many miles Of concrete
streets as asphalt. Even
though asphalt streets are
more expensive to maintain
than concrete, the difference
in miles between the surface
types results in concrete
streets receiving the majority
of funding in normal
operations. The 2008, 2009,
and 2010 numbers show
bond funds that were spent
on various concrete street
repair. The 2011 numbers
anticipate additional bond
monies for street repair. The
2008 and 2009 numbers
show water a d f d
n sewer un s
that resurfaced asphalt streets after sewer rehabilation projects were completed.
Maintenance Dollars Spent per Center Line Mile per Year
This measure analyzes the maintenance funds spent per mile for both asphalt and
concrete streets. The 2008 and 2009 numbers for asphalt includes additional money
spent on the Allenwood
Subdivision and the High
Meadows Subdivision to resurface
the streets after sewer
rehabilitation projects. The dollars
spent for other years reflect
normal operation budgets and
bond sales for contract concrete
street repair.
Maintenance Dollars Spent per Mile
Maintenance Dollars Funded
$900,000
$10,000
$800,000
$804,400
$700,000
$6,000
$600,000
$SSz,saO
$500,000
$2,000
$400,000
$0
UM
$
$300,000
$260,000
$100,000
$80,000 $8<'OW S80A
$TB.50D $28S00
Eo
2008 2009 2010 ESL 2011 Pr0j.
IN Asphalt ■ Concrete
n sewer un s
that resurfaced asphalt streets after sewer rehabilation projects were completed.
Maintenance Dollars Spent per Center Line Mile per Year
This measure analyzes the maintenance funds spent per mile for both asphalt and
concrete streets. The 2008 and 2009 numbers for asphalt includes additional money
spent on the Allenwood
Subdivision and the High
Meadows Subdivision to resurface
the streets after sewer
rehabilitation projects. The dollars
spent for other years reflect
normal operation budgets and
bond sales for contract concrete
street repair.
Maintenance Dollars Spent per Mile
$12,000
$10,000
so 00
$6,000
$4.366 $4,800
$4.000
$2.728
$2,101 $1.676 $1.676
$2,000
$280 $1,158
$0
UM
2008 2009 2010 2011
Est Proj.
■ Asphalt � l:oncreh
City of Allen 258 FY 2011 Budget
J
1
Community Services (Water and Sewer)
Division Introduction
The Water and Sewer Division operates and maintains the system of pump stations,
ground storage, elevated storage, and mains that provides customers drinking water
provided by North Texas Municipal Water District (NTMWD). The division also operates
the system of lift stations and mains that returns wastewater to the NTMWD's
interceptor system for treatment.
Water Loss
Water loss is the difference between
the volume of water purchased from
NTMWD and the volume of water
sold to customers. The numbers do
not include water loss resulting from
routine daily operations (such as
firefighting and water line flushing),
construction projects, and service
line and main line breaks. The City's
water loss goal is based on the
NTMWD model water conservation
plan and is to not exceed 12%. The
running average of water loss for the
three prior years is also shown. Due
to the billing period variances, the
three year average is a more
representitive indicator of water loss.
Water Conservation
In 2004, the H2OME IMPROVEMENT REBATE
program began offering rebate incentives for
residential water conservation. Rebates up to
$125.00 are offered for water efficient washing
machines, pressure reducing valves, rain and
freeze sensors, low flow toilet, and rain barrels.
In 2009, an additional rebate for SMART
irrigation technology was added. The chart
indicates the total number of rebates processed
for each year.
City of Allen
259
Rebates Pronssed
800
700 582 612 637 650
600
Soo
aoo
FY 2008 FY 2009 EY 2010 FY 2011
Est Proj.
FY 2011 Budget
Percentage of Water Loss
20.00%
15.00%
10.60% 10.50%10.59%
10.00%
8.51% 10.00% 9.00%9.00
].6]%
5.00%
0.00%
FY 2008 FY 2009 FY 2010 FY 2011
Est. Proj.
■ IY
average ■ Last 3 yr average
In 2004, the H2OME IMPROVEMENT REBATE
program began offering rebate incentives for
residential water conservation. Rebates up to
$125.00 are offered for water efficient washing
machines, pressure reducing valves, rain and
freeze sensors, low flow toilet, and rain barrels.
In 2009, an additional rebate for SMART
irrigation technology was added. The chart
indicates the total number of rebates processed
for each year.
City of Allen
259
Rebates Pronssed
800
700 582 612 637 650
600
Soo
aoo
FY 2008 FY 2009 EY 2010 FY 2011
Est Proj.
FY 2011 Budget
Community Services (Utility Billing)
Division Introduction
Utility Collections is the division of the Community Services Department that provides
utility bills to residential and commercial customers for water, sewer, drainage, waste
services and household hazardous waste (HHW). The payments are then processed to
show generated revenue.
Utility Accounts
The total number of all utility
accounts has grown steadily
with the City's population. The
graph shows both total number
of accounts and accounts
handled monthly by each
Customer Service
Representative (CSR). We
currently have 5 FIF CSR's, 1
Senior CSR and 1 supervisor.
The conversion to contracted
utiltity bill printing and mailing in
FY 2008 freed time for our
CSR's to handle additional customer workload.
Bill Payments
City efforts to improve on-time utility bill
payment included increasing customers'
time allowed to pay theiraccounts,
increasing penalty and late fees, and
formally allowing establishment of
payment plans. Our efforts have allowed
us to attain as high as an 88% on time
payment record.
Average Percentage of Bill
Payments Received on Time
100%
95% 84% 86% 88% 88%
90%
es%
80%
76%
2008 2009 2010 2011
Est. Prot.
City of Allen 260 FY 2011 Budget
i
r
27,500
4,600
4,550 0
27,000
4,500 E
4,450 W
a
26,500
4,400 n
e
26,000
4,350 8
4,300 20
25,500
4,250 u
zoos
zoos zalo 2011 a
Est. Pmj.
e111111111#of Accounts
� Accounts per EOObyee
FY 2008 freed time for our
CSR's to handle additional customer workload.
Bill Payments
City efforts to improve on-time utility bill
payment included increasing customers'
time allowed to pay theiraccounts,
increasing penalty and late fees, and
formally allowing establishment of
payment plans. Our efforts have allowed
us to attain as high as an 88% on time
payment record.
Average Percentage of Bill
Payments Received on Time
100%
95% 84% 86% 88% 88%
90%
es%
80%
76%
2008 2009 2010 2011
Est. Prot.
City of Allen 260 FY 2011 Budget
i
r
Community Services (Solid Waste)
' Division Introduction
The Solid Waste Division oversees residential and commercial waste services within
Allen. The division also administers and operates the City recycling programs and
Household Hazardous Waste (HHW) collection programs. The City is proud to have
one of the highest recycling rates in the state.
Recycling
The City of Allen measures
the impact of its recycling
programs by tracking the
pounds of materials
diverted, including co -
mingled recyclables and
yard waste. Diversion of
material from the landfill
extends the life of the
landfill. The City continues
' to gain recognition for its innovative and progressive recycling and diversion efforts,
including state and local awards. Commercial cardboard diversion efforts produce an
average of 1,996 tons per year. Multi -family (apartment) recycling produces an average
of 81 tons of recycling per year. Single -stream recycling in 95 -gallon carts diverted
7,228 tons of materials from the landfill. The NTMWD composting program continues to
save landfill space through yard waste diversion, which totaled 4,493 tons this year.
Public Education efforts in 2009 reached approximately 5,037 individuals through 45
hands-on environmental programs.
Trash Collection Complaints
The Solid Waste Division contracts with
Community Waste Disposal (CWD) for
garbage collection and provides oversight to
their operations. CWD's contract renewed
June 1, 2008 with additional and enhanced
services. CWD is contractually obligated to
achieve <1.1 service inquiries per 1000
service opportunities.
1
Customer Complaints per 1000
Service Opportunities
0.0
0.67
0.6
042
0.43
0.2
0.33 .
0.2
0
2000 2009 2010
2011
Bt.
Proj.
City of Allen 261 FY 2011 Budget
Household Hazardous Waste Collection
In YY zuuz, Tunamg Tor me
residential HHW program
was approved by City
Council. The program
began in February 2002
through a grant from
NCTCOG and continued
without cost to residents
through FY 2003. In June
2008, a fee increase from
$0.50 to $0.57 per month
was approved to overcome
rising cost of non -reusable
the
HHW collections. This
program is an important part of our Texas Pollution Discharge Elimination System
(TPDES) program. The HHW program is conducted in cooperation with the City of
Plano through an Interlocal Agreement. The program provides residents with an
environmentally safe way to remove household chemicals (paint, cleaners, oil, etc.)
from their homes. From the beginning of the program through May 2009, 62,146 pounds
of reusable chemicals have been collected and redistributed to residents of Allen and
Plano. In July 2008 Computer collection services changed from curbside collection to
scheduled quarterly collection at one day events. This important service continues to
eliminate another potential hazard from the landfill system.
City of Allen 262 FY 2011 Budget
rl
I
Community Services (Drainage)
' Division Introduction
1
The Drainage Division monitors storm sewers and open drainage channels and cleans
and maintains them in order to ensure the free flow of drainage water that helps prevent
flooding. The division's budget also funds contract street sweeping and contract mowing
along drainage areas and greenbelts.
Street Sweeping
Arterial and collector roads are
swept during the year in order
to remove debris for
aesthetics, safety, and for
TPDES permit compliance.
These are actual "curb miles"
of streets swept. The number
of curb miles is larger than the
number of street miles in Allen
because there are at least two
curb miles per mile of road
(one curb on each side) and
up to four curbs on roads with
medians. Arterials are swept
twice monthly and collectors
are swept once per month.
The number of curb miles swept has grown due to the increase in roads and a decrease
in contract price in FY2003 that allowed for increased frequency of sweeping arterial
roadways.
City of Allen
263
FY 2011 Budget
Engineering
Department Introduction
The Engineering Department plans and oversees infrastructure projects for the City.
This includes the capital improvements program as well as traffic control throughout
the City.
Capital Project Funding
1
Every year the City spends millions of dollars on large scale construction or
maintenance projects, and on comprehensive studies to prepare for such projects.
The Engineering division oversees these activities. Some of the larger projects
completed during FY 09-10 were Watters Road (Bossy Boots to Ridgeview),
Shallowater Drive, Chelsea Boulevard and Commerce Parkway, Exchange Parkway
(Twin Creeks Drive to SH 121), Ridgeview Drive (Custer to Alma), Exchange/Stacy
Ramp Reversals (Northbound), Bethany Drive Ramp Reversal (Southbound), Main
Street (Allen Drive to US 75), Exchange Parkway medians (SH5 to US 75), the
Animal Shelter Expansion, as well as the Service Center and Public Safety Training
Facility. Work began on the Chaparral Road and Bridge project. This work
represents a collective effort of the Cities of Allen and Plano, the North Texas
Municipal Water District (NTMWD) and Collin County. Land was acquired for both
Fire Station No. 5 and No. 6. Following a successful application, the city received '
funds through the Federal American Recovery and Reinvestment Act and a
groundbreaking ceremony for Fire Station No. 5 took place on June 30, 2010. No
activity is scheduled to take place on Fire Station No. 6 until 2012. Other
achievements include Hillside Water Tower and the Timbercreek Sanitary Sewer
rehabilitation. Traffic signals were installed at Twin Creeks/Exchange,
Exchange/Ridgeview, Walnut Springs/Ridgeview and Alma/Ridgeview. Work was
completed on the Allen Event Center with a very successful opening and completion
of the first season with the Allen Americans CHL hockey team making it to the
playoffs.
Total Dollars Spent- Capital Projects
$40.0
n
C
c0 $20.0
G
$0.0
Facilities Water/ Dr i s�Parks Event Center
■ 2007 a 2009 a 2009 •2010 Esl. • 2011 Pmj.
ZL.OD
T20D
12.W
1400
1500
am
aw
sm y� aos
sm
o.as on+�
1°oa aao
aaz am om oa+a+o
+m +m aro
am
am
The total amount spent on capital projects in FY07 was approximately $12.1 million
and in FY08 $30.4 million was spent, which includes $22.9 million for the Event
Center projects, and in FY09 the total spent was $53.8 million.
City of Allen 264 FY 2011 Budget
I
Contribution to Infrastructure
During construction of a
project, developers build
infrastructure improvements
that the City later maintains.
The department helps plan
for the infrastructure needs,
oversees the construction,
and facilitates the transfer.
Commercial development
continued in 2010 with a
slight increase from 2009
with the Greenville Center
Addition (Taco Bell,
Whataburger, McDonald's,
Chik-fil-A, Jack-in-the-Box,
Panda Express) in the
Stacy Road & Greenville
Avenue area, BJ's
Restaurant at The Village at
Allen, Harvest Oaks Baptist
Church, First Christian
Church, Walgreen's (Stacy
Road & Greenville Avenue),
Race Trac (Bethany &
Greenville), along with
Curtis Middle School
improvements, Remax,
Raintree Pediatrics,
Greenville Montessori
Academy, Aspens at Twin
Creeks, Ph. 1, Weyandt
Dental Office, Andrews
Distributing, Diaz Retail,
Wal-Mart (Exchange
Value of Infrastructure from Commercial Development
5 $7
$6
f $5
$4
$3
$2
Et
Eo
2006 2907 2008 2009 2010Est. 2011
proi.
�WATFR eSEWER e3TROETS •StgtM
Value of Infrastructure from Residential
Development
2009 2010 Est 2011 Proj.
Parkway & US 75).
Residential developments included Twin Creeks, Phase 7C-1 and 7D-2 and Morgan
Crossing, Ph. 3 subdivisions.
City of Allen
265
FY 2011 Budget
New Residential Lots
As we approach buildout,
we are beginning to
experience a significant
decrease in the number of
lots. For 2010, we
experienced very little new
residential development.
However, commercial
development continues to
increase as well as public
infrastructure due to the
bond program that voters
passed in early 2008.
New Residential Lots
2,000
1,486
1,500 1,190
1,000
500
500
0 100
0
2006 2007 2008 2009 2010 2011
Est. PMj.
1
1
City of Allen 266 FY 2011 Budget
Finance
Department Introduction
The Finance Department provides financial management in accordance with local,
state, and federal law, and ensures that city ordinances and policies and procedures are
followed. The department provides technical staff support for the City Council, staff,
and the public in the following areas:
• Accounting Division: cash and investments, debt management, accounts
payable, accounts receivable, fixed assets, grants, capital projects accounting
and financial reporting.
• Budget Division: oversees payroll, budgets, financial analysis and
property/casualty risk.
• Purchasing Division: provides assistance in securing materials and services,
monitors contracts, and disposing of surplus City property in compliance with
Texas purchasing statutes.
Financial Management
To ensure long-term financial success of the City, sufficient reserves are required to
maintain City operations through unforeseen events. The City policy for the General
Fund is to maintain a minimum of 60 days of operational expenditures in reserve.
' Water and Sewer bond covenants require that the Water and Sewer Fund maintain a
reserve fund equal to the average annual debt payment of all bonds. This is also a
critical element utilized by bond rating agencies in determination of the City's bond
rating. Long-range financial planning and conservative budgeting has allowed the City
to maintain required reserves. As a result, the City's General Obligation (G.O.). bond
ratings were upgraded in 2007 and 2008 and the Water and Sewer bond ratings were
upgraded in 2008 and 2009.
GENERAL FUND 2006 2007 2008 2009
Total Expenditures
2007
,158
$ 53,333,459
$ 55,680,129
EndingFund Balance
$ 5,917,955
,307
$ 13,776,473
$ 13,809 561
Days Operational
Expense in Reserve
MAAi
.6
94.3
90.5
G.O. Bond Rating:
2.42
3.70
2.92
W&S Revenue Bond Rating:
Mood 's Investor Service
Aa2
Aa2
Standard & PoorS
A2
AA+
AA.
WATER & SEWER FUND
2006
2007
2008
2009
Available for Debt Service
$ 10,440,678
$ 5,917,955
$ 8,755,895
$4, 52,741
Annual Debt Service Requirement
$ 2,445,730
$ 2,442,758
$ 2,364,358
$ 1,659,529
Coverage per Rate Covenant
4.27
2.42
3.70
2.92
W&S Revenue Bond Rating:
Mood 's Investor Service
A2
A2
A2
Aa3
Standard & Poor's
AA-
AA-
AA+
AA+
City of Allen 267 FY 2011 Budget
Awards
The Government Finance Officers Association (GFOA) has established criteria for '
financial reporting, in which generally accepted accounting principles, applicable legal
requirements, and presentation guidelines must be satisfied — the end result to produce
an easily readable and efficiently organized report. The GFOA also has established
criteria for budget presentation, to demonstrate proficiency in four areas: 1) policy
document, 2) financial plan, 3) operations guide, and 4) a communications device.
In addition, each year the Purchasing Division applies for the Achievement of
Excellence in Procurement Award from the National Purchasing Institute, which is
awarded for superior performance in the public procurement field. The City also was
recognized for the second year for purchases of $7.5 million with small and minority
owned businesses. The City plans to continue its participation in these programs in
future years.
Although not an award, but an indication of the value of financial management, for the
second time in the history of the City the external audit for the period ending September
30, 2009 resulted in no deficiencies or "management comment items".
i
City of Allen 268 FV 2011 Budget
2006
2007
2008
2009
Certificate of Achievement for Excellence in Financial Reporting
✓
✓
✓
✓
Distinguished Budget Presentation Award
Achievement of Excellence in Procurement Award
Million Dollar Roundtable Award
Although not an award, but an indication of the value of financial management, for the
second time in the history of the City the external audit for the period ending September
30, 2009 resulted in no deficiencies or "management comment items".
i
City of Allen 268 FV 2011 Budget
1
Fire Department
Department Introduction
The Fire Department's task is to prevent and mitigate property loss in Allen from
fires and the effects of natural and man-made disasters. Additionally, the
department provides emergency medical services. A heavy emphasis is placed
on the prevention of these occurrences through public education, fire
suppression system installation and code enforcement. Firefighter and
paramedic training and equipment are equally critical to insure a safe and
effective response.
Calls for Service
One measure of the
Fire Department is the
total number of calls it
receives. The number
of Emergency Medical
Service (EMS)
incidents as well as fire
calls is increasing. Fire
calls include all non-
medical calls such as
fires, gas leaks,
chemical spills and
public assistance.
Total incidents in both categories are projected to increase as the community
grows and both buildings and the population age.
Response Time
Response time measures the
average time required for
emergency personnel to be
dispatched and then travel to
the scene. A quick response is
vital to prevent further damage
to property or to begin medical
treatment of a patient.
Response time can be
influenced by factors including
traffic congestion, road
construction, and fire station
Average Response Times
0
Total Calls
4,000
u
3,000
d
2,000
1,000
0
2005
2007 2008
2009
2010 Est.
eFireCalls
1,258
1,298 1,473
1,405
1,512
eEMSCaI1.
2,342
2,458 2,809
2,740
3222
public assistance.
Total incidents in both categories are projected to increase as the community
grows and both buildings and the population age.
Response Time
Response time measures the
average time required for
emergency personnel to be
dispatched and then travel to
the scene. A quick response is
vital to prevent further damage
to property or to begin medical
treatment of a patient.
Response time can be
influenced by factors including
traffic congestion, road
construction, and fire station
Average Response Times
0
6:00
u
d
ee 4:00
2:00
s
"FY22008
0:00
■Fire
455 439 4:41 1 5:08 5:04
NEMS
4:59 5:00 4.46 5:00 4'54
placement. The department's
goal is an average response time of 5 minutes or less.
City of Allen 269 FY 2011 Budget
Injuries
This measure shows severe injuries to
both firefighters and the general public
resulting from fires. Injuries cannot be
completely eliminated, but an
emphasis on public education and
firefighter training will help keep these
to a minimum. There have been no
deaths resulting from fires in the
current reporting period.
Property Loss
Property loss is a financial
measure of the damage caused
by fires in Allen. Property
damage can be reduced to an
extent by quick response times
and well trained firefighters.
Fire loss can vary widely from
year to year. A single fire in an
office or residence can easily
create property loss in excess
of $100,000.
Injuries From Fires
200712008120091201
Eat
Property Loss
$6,000 000
$4,000,000
u.
000,000
s
FY 2006 FY 21p] FY 2009 FV 1009 FY 2010
TMaI $$ 3,966,815 1,396,135 339,450 488A35 600,000
City
J
of Allen 270 FY 2011 Budget
J
of Allen 270 FY 2011 Budget
I
Inspections
The fire marshal
inspects new buildings
as part of the process
to certify them for
occupancy. In addition,
all existing businesses
are inspected annually
for fire hazards. As
more buildings are
constructed both
numbers will continue
to increase. The
department also
reviews building plans
before construction to
make sure the building
will be constructed with
the proper life safety systems such as sprinkler systems, alarm systems, exits,
and fire mains.
Educational Efforts
The Fire Department
offers numerous public
education programs
designed to increase
fire safety knowledge.
Currently, 'Risk
Watch' classes make
up the greatest share
of programs offered.
Added in February
2003, the Public
Education Coordinator
position is responsible
for developing a
comprehensive public
education program.
Programs added since
then include the
Citizen Fire Academy
and "Risk Watch".
City of Allen
Public
Education Programs
40,000
1500
35,000
1200
30,000
a
Z 25,000
goo
y20,000
E
E 15,000
600 P
O1 10,000
0.
a
300 x
5,000
0
0
Zoos zoo? 2009 2009 2010
Est
Total Pammpants —Programs
271
FY 2011 Budget
Human Resources
Department Introduction
The Human Resources Department works in partnership with City departments in
providing expert Human Resources advice in collaboratively shaping strategies to
achieve organizational goals. This task is accomplished by the department
administering benefits, the workers' compensation program and risk management
functions, recruiting and retaining employees, handling employee relations as well as
with policy development.
Recruitment
The Human Resources Department has improved the efficiency of processing
employment applications with the utilization of NEOGOV an applicant tracking tool that
enables us to post our open positions on-line, receive applications electronically and
forward those applications to the hiring department so that the hiring manager has
immediate access to their applicant pool.
Employment Applications
Processed
1400D — —
12WD
Iwo
eoao
saoo
aaao — avrva
2N0 _ RnlWle
0
FY2007 "M FY200 FM2010
NEOGOV has allowed us to reach a
larger applicant population by enabling us
to post nationwide. We also have the
capability to track where our applicants
are hearing about our openings so that
we can more effectively focus our
recruiting efforts.
An average of 10,000 applications have been
processed each fiscal year in response to our
employment opportunities since the new on-
line employment application tracking system
was implemented in January 2008.
Applicant Source
■Internet
■ Friend/Relative
0 ■ Other
■ Newspaper
■ Unknown
City of Allen 272 FY 2011 Budget
U
U
L
New Hees
Employee Turnover
The City of Allen experienced
9.0% turnover in FY 2009.
Turnover rates are calculated
for full-time employees only due
to the volatility of the part-time
Parks R Recreation positions.
These employees are primarily
students that come and go as
school schedules dictate, and
are not traditional part-time
The Human Resources Department processed
161 new employees in FY2009. This includes
part-time, full-time and our seasonal staff.
Employee Turnover
20.0%
15.0%
10.0%
5.0%
0.0%
FY 2007 FY 2008 FY 2009 FY 2010 Est.
employees. Our projected
turnover for FY 2010 is 8.6%, which is a 0.4% decrease from last year.
Training
The City of Allen is collaborating with Wellpower, Inc. for the first time to provide
leadership development to managerial/supervisory staff. Some of the outcomes and
deliverables of this training include:
• Coaching/Mentoring Skills
• Understanding Communication Styles
• Resolving Conflicts — Collaboration v. Confrontation
• Delivering and Receiving Feedback
The Human Resources Department also rolled out training initiatives that directly related
to the city's PRIDE program, including Harassment Prevention training, Customer
Service training as well as a new Leadership Academy, which will help develop first time
supervisors and crew leaders. In the coming year, the department will also introduce
training on Microsoft Word, Excel, PowerPoint, and Access, a Customer Service
Academy, and Diversity Training.
City of Allen
273
FY 2011 Budget
Casualty Program Costs '
The total program cost (premiums, paid and reserved losses) shown in the graphs
below depict the cost associated with the Property and Casualty program for the City of
Allen. Lines of coverage shown include Workers Compensation claims, General Liability
claims and Automobile claims.
Paid and reserved workers compensation claims have shown a desirable decrease
since 2008 as depicted in the chart below:
Workers Compensation Program Costs
$500,000
$400,000 -
$300,000
$200,000
$100,000
$0
2007 2008 2009 2010
The chart below depicts the General Liability Claims for the past four years.
General Liability Program Cost
$100,000
$80,000
$60,000
$40,000
$20,000 IL144
$0
2007 2008 2009 2010
City of Allen 274 FY 2011 Budget
Total incurred Automobile Liability and Automobile Physical Damage claims since 2007
are shown below:
$60,000 Automobile Liability and Physical Damage
Claim Costs
$40,000
$za,o00
$0 j -0- ,
2007 2008 2009 2010
Harassment and Discrimination Claims
The City has had a total of six Title VII related claims since 1997, which is a very low
rate. Title VII refers to a specific section of the Federal Civil Rights Act of 1964 that
discusses discrimination in the workplace. Title VII claims therefore are not related to
injuries, but instead are from issues such as sexual harassment or discrimination based
on race, ethnicity, sex, and other protected classes. A lack of claims indicates a positive
organizational culture combined with controls to prevent and resolve issues before they
turn into formal grievances.
City of Allen 275 FY 2011 Budget
Library
Department Introduction
The Library serves the lifelong learning, informational, and literary recreational
needs of the City. In addition to providing reading and audio/visual materials, it
provides numerous programs to improve reading skills and develop and nourish a
lifelong love for reading and learning to enrich citizens' lives and prepare them for
the challenges of the 21� century. The current library opened in February 2005 in
the central business district area and was designed for eventual expansion to further
serve citizens' developing needs.
Visitation
and Circulation
Annual Visits, the
simplest measure of
library usage, is the
total number of
library patrons.
Visitation is counted
each day by
automated counters
at the doors. The
number of visitors
0
has Increased 33 /6
since 2005, the year the current library opened. Annual Checkouts, the total number
of library items checked out, has increased 53% during the same period.
Circulation Per Caoita is the total number of checkouts divided by the total
population. The measure has increased each year since FY 2007. The Library staff
will continue to promote library usage through internal and external marketing, a
strong customer service focus, and collection development practices responsive to
community needs.
Visitation and Circulation
1 2008 1
900,000
2010 Est.
2011 Pro'.
Circulation Per Capita
7.gg
8.04
750.000
9.02
9.15
600,000
'50.000
00
3.000
150,000
0
2010
2011
2007
2008
2009
Est
1 Prof.
FwMnual Visits
291,884
298,442
118,029
317,810
320,786
�Mnual Check -Outs
825,540
870,173
720,014
789,575
831,140
has Increased 33 /6
since 2005, the year the current library opened. Annual Checkouts, the total number
of library items checked out, has increased 53% during the same period.
Circulation Per Caoita is the total number of checkouts divided by the total
population. The measure has increased each year since FY 2007. The Library staff
will continue to promote library usage through internal and external marketing, a
strong customer service focus, and collection development practices responsive to
community needs.
Collection Turnover Rate indicates the average number of checkouts per year for
each item in the Library's collection.
2007
1 2008 1
2009
2010 Est.
2011 Pro'.
Circulation Per Capita
7.gg
8.04
8.70
9.02
9.15
Collection Turnover Rate indicates the average number of checkouts per year for
each item in the Library's collection.
City of Allen 276 FY 2011 Budget
2007
2008
2009
2010 Est.
2011 Pro'.
Collection Tumover Rate
1 4.52
4.93
5.54
5.74
5.78
City of Allen 276 FY 2011 Budget
1
Books and Other Materials
Volumes Per Capita, another widely used library measure, is the number of items in
the library divided by the City's population. It provides a general measure of the
availability and diversity of library materials available to the community. The City
Council's standard is 2.00.
The measure held
steady from FY 2007
to FY 2008, and then
decreased in FY 2009
due to an initiative to
update the collection
and a no -growth
budget. The
relevance and
currency of the
collection continued to
improve in FY 10
despite remaining
relatively constant in
2011 Proj.
size. Volumes Per Capita is projected to increase in FY 2011 and FY 2012 (1.72)
despite continuing population increases and budgetary considerations.
Programs
Library Programs
include preschool
storytimes, puppet
shows, outreach
programs in local
schools, teen
programs, and adult
book clubs as well as
general interest
cultural, historical,
literary, and
educational programs.
Program Attendance
' decreased In FY 2008,
but has increased each year, 48% from FY 2005 to FY 2010. In FY 2010, the
Library began an adult summer reading program, which proved very popular.
City of Allen 277 FY 2011 Budget
Reference Questions
Reference Questions represents the combined number of questions asked by library
patrons at the information desk, children's desk, and second floor reference desk.
Inquiries include requests for information about books and authors, reading lists,
library materials and programs, consumer buying decisions, community referrals,
and details of City activities and accomplishments. The number has grown each
year as overall library use has increased.
Operations
The Library ensures that the collection remains current and in good physical
condition. This requires replacing worn and outdated materials with new materials
and striving to make them available as quickly as possible. New materials (looks,
audio books, etc.) must be entered into the library database, adapted for check out,
and shelved. Changes in workflow led to a reduction in processing time in FY 2008.
The goal is to maintain the same level despite an increase in the number of
materials processed.
2006
Reference Questions
2008
85,000
2010
2011
80,000
Est.
Pro].
75,000
7 days
7 days
6 days
70,000
6 days
6 days
Process New
65,000
60,000
Materials
2007
2008
2009
201
2011
Est..
Proj.1
Reference Questions, 69,952
72,015
78,948
80,922,945
8
Operations
The Library ensures that the collection remains current and in good physical
condition. This requires replacing worn and outdated materials with new materials
and striving to make them available as quickly as possible. New materials (looks,
audio books, etc.) must be entered into the library database, adapted for check out,
and shelved. Changes in workflow led to a reduction in processing time in FY 2008.
The goal is to maintain the same level despite an increase in the number of
materials processed.
City of Allen 278 FY 2011 Budget
1
I
11
2006
2007
2008
2009
2010
2011
Est.
Pro].
Time Needed to
7 days
7 days
6 days
6 days
6 days
6 days
Process New
Materials
City of Allen 278 FY 2011 Budget
1
I
11
Municipal Court
Department Introduction
The Municipal Court provides administration and clerical support for court proceedings arising from
violations of City ordinances and certain state laws. Responsibilities include: collection of fines, fees
and state costs; filing citationstcomplaints; court scheduling, issuing, tracking and clearing warrants;
maintaining the juror data base; updating and maintaining court records and reporting collections,
convictions and statistical data to appropriate State agencies. Cases involving minors are handled by
the Juvenile Case Manager, who works with the community and surrounding cities to find new places
where juveniles and minors may complete their court appointed alcohol awareness class, drug
awareness class, anger management class, family counseling, and community service hours. In
January 2009, the City voluntarily began participating in the state collection program.
Court Statistics
Traffic offenses constitute approximately 95% of the total tickets issued. The Municipal Court also
receives tickets for animal and code enforcement violations. The following chart outlines the staffing
levels (FTE), population, tickets issued, warrants issued and revenue and expenditures per fiscal year
(FY).
FY
FTE
Population
Tickets
Issued
Warrants
Issued
%Warrants
To Tickets
Revenue
Exp.
2008-2009
11
83,929
18,345
5,855
31.9%
$1,821,755
$610,941
2007-2008
11
82,5397
21,465
5,676
26.4%
$1,793,978
$598,198
2006-2007
10
73,298
18,562
7,705
41.5%
$1,714,960
$570,901
2005-2006
10
69,222
19,038
3,440
18.1%
$1,486,207
$542,630
2004-2005
9 1
66,341
17,746
7,321
41.3%
$1,692,621
$457,213
In March 2010, Municipal Court participated in the third annual state-wide warrant round up working
with the Allen Police Department and several other cities and law enforcement agencies in an effort to
clear outstanding warrants. Results from Allen' participation are as follows:
TOTAL
FY09
FY10
2/19/09-3/12/09
2/28/09-
3/1/09
2/19/10-
3/15/10
2/27/10-2/28/10
Warrents Served
921
274
649
217
Warrant Value
$253,253
$76,515
$180,412
$57,489
Fine Collected
$104,029
$40,012
$80,539
$27,463
Bonds Posted
$16,439
$1,865
$3,712
$1,780
Value -Time Served
$44,680
$14,061
$39,925
$11,526
Value -Dismissed
$8,395
$3,992
$8,022
$602
Extension to Pa
$20,903
$12,380
0
0
City of Men 279 FY 2011 Budget
Parks and Recreation
Department Introduction
The City's parks, greenbelts, and recreation facilities are planned and maintained under the
supervision of the Parks and Recreation Department. Revenues are generated from special
events, facility memberships, and recreational activities. Expenses are related to park
maintenance, basic facility operations, special events, and recreation programs.
General Fund Cost Per Capita
General Fund cost per capita
includes all park related operations,
park planning administration,
recreation administration, and basic
operations for recreation facilities
and program oversight. Beginning
with FY 2008, the chart is reflective
of all General Fund support for
Parks and Recreation.
Park Acres
The ratio of park acres to population
has historically been a benchmark
of the adequacy of the park system
for a city's residents. However,
numbers from the ratio are not
always comparable between cities
because of variations in how open
space and greenbelts within each
community are treated in the ratio.
Using developed acres as an
alternative provides a useful
benchmark for comparisons
between city park systems. The
declining community park numbers
are indicative of population growth
continuing to exceed community
park development; although,
population growth has slowed in the last two years. Neighborhood park construction over the
last few years has resulted in a milder rate of decline and is actually projected to increase in
FY 2011 as there is one neighborhood property (Parkside/Fox Hollow) currently under
development.
Cost per Capita
$120 $97.73 $97.16 $98.85 101.18
$100 $83.05
$80
$60
$40
$20
$o
2007 2008 2009 2010 2011
Est. Proj.
Developed Acres per 1000 Population
4.5
4.07
4
3.85
3.5
3.15 3.09 3.05
3
2.5
2.2
2
1 74 1.7 173
1.5
1
0.5
0
2007 2008 2009 2010 Est. 2011 Proj.
■ Neighborhood Parks •Community Parks
City of Allen 280 FY 2011 Budget
Cost Per Maintained Acre
Maintenance of arks d
F an
recreation facilities has a large
effect on the aesthetic value of a
city. The past few years, the
department has been working to
continue to meet the standards
described in the City's Parks and
Facilities Maintenance Standards
guide. Over the years, new cost
efficiency initiatives have allowed
the department to maintain Allen's
award-winning park system at high
standards during difficult economic
times. Previous years' reports
showed a higher Cost per Acre for
FY 2008, FY 2009, FY2010 Est and
FY 2011 Proj. because now these figures have been recalculated to include all properties
including those held in trust for the City by the Texas Recreation and Parks Association
Foundation.
Membership Sales
Along with classes, facility
membership sales are important to
the financial success of the facilities.
Each facility sells a variety of
memberships. Memberships purch-
ased at Don Rodenbaugh Natatorium
(DRN) are valid at any City facility.
Memberships purchased at the Joe
Farmer Recreation Center (JFRC),
the Allen Senior Recreation Center
(ASRC) and The Visitor Center
(formerly called the Youth Center
/TEYC) are specific to those facilities.
The Joe Farmer membership number
also includes the special membership
charged for the Saturday night youth
program.
Cost per Acre
Membership
$8,000
$7,000
$6,000
$5,000$4,681
$5,191 $5,017
$5,121
$5,347
$4,000
$3,000
8
$2,000
$1,000
$o
8
6,500
2007
2008 2009
2010
2011
Est.
Proj.
FY 2008, FY 2009, FY2010 Est and
FY 2011 Proj. because now these figures have been recalculated to include all properties
including those held in trust for the City by the Texas Recreation and Parks Association
Foundation.
Membership Sales
Along with classes, facility
membership sales are important to
the financial success of the facilities.
Each facility sells a variety of
memberships. Memberships purch-
ased at Don Rodenbaugh Natatorium
(DRN) are valid at any City facility.
Memberships purchased at the Joe
Farmer Recreation Center (JFRC),
the Allen Senior Recreation Center
(ASRC) and The Visitor Center
(formerly called the Youth Center
/TEYC) are specific to those facilities.
The Joe Farmer membership number
also includes the special membership
charged for the Saturday night youth
program.
' JRCS joined DRN and the ASRC in offering the Silver Sneakers program. This program is a
collaboration with healthcare providers to provide programs to seniors ages 65 + and persons
with disabilities the opportunity to utilize facilities as a benefit of their health insurance. The
city is reimbursed by the healthcare provider for visits used.
City of Allen 281 FY 2011 Budget
Membership
Sales
10,500
8,600
8
8
6,500
E
ij
J
4,500
8
A
zsao
Soo
2008 2009
2010Est
2011 Proj.
F-TEYC
184
171
149
160
°ASRC
1359
1440
1493
1544
eJFRC
4246
4249
4188
4270
°DRN
4019
4050
3690
4090
' JRCS joined DRN and the ASRC in offering the Silver Sneakers program. This program is a
collaboration with healthcare providers to provide programs to seniors ages 65 + and persons
with disabilities the opportunity to utilize facilities as a benefit of their health insurance. The
city is reimbursed by the healthcare provider for visits used.
City of Allen 281 FY 2011 Budget
June 1, 2009 the Youth Center transitioned to the Visitor Center; thus completing its first year
in its new state. This impacts membership sales because membership is no longer necessary
to utilize the lobby space of the facility. However, membership is still required for the use of '
the computer room and media room — both of which are still dedicated to youth use.
Customer Satisfaction
The Recreation Division uses a series of program surveys, comment cards, trailer (follow up)
phone calls and various other means to measure satisfaction. The REAL philosophy is the
department's guiding service program and all divisional staff is trained on the initiative within a
short time frame of starting employment, while existing staff undergo regular training. The goal
of 95% is the benchmark goal.
LFERity
Goal
1 DRN
1 JFRC
ASRC
TEYC 1 Athletics
Overall
2010
1 950/6
1 95%
1 90%
1 95%
1 94% 1 96%
94%
Program Registration
Program registration is an indicator of a
unique individual or team registering for a
program or league. The numbers for program
registration include facility rentals for private
parties. Program and class registration has
seen a decline in some recreation facilities.
The down economy is cited by most patrons
as the reason for a decrease in their spending
habits related to discretionary choices such as
recreation classes. However, classes and
programs which are "life skill" programs (such
as swim lessons, babysitting classes etc) have
held strong.
Class Success Rates
25,000
Goal
I DRN
I JFRC
Program Registration
1 TEYC
20,000
1Overall
2010
15,000
86%
63%
10,000
1 71%
1 75%
5,000
g
x[W 1W3 xo+o.x Mi Pm
•revc
2u w xm ns
o88RC
81M 6.111 )5L0 >.xW
•JIRC
,,5.p B.SM B.ON 8.821
•ORN
58.5 e.%i 5.31 bx0o
The success rates of classes is an indicator of how many programs and leagues are offered
vs. the number that were successfully held and not cancelled due to low enrollment or for other
reasons. Similar to Program Registration, the Class Success Rate has been affected by the
economic climate. This is similar to what other municipal parks and recreation classes are
experiencing in the metroplex. This is a significant indicator as it relates to decisions being
made about which programs to maintain. The previously set goal of 90% has been changed to
75%, which is closer to the industry standard.
Facilltv
Goal
I DRN
I JFRC
ASRC
1 TEYC
I AthleOcs
1Overall
2010
75%
86%
63%
1 96%
1 71%
1 75%
1 78%
City of Allen 282 FY 2011 Budget
I
Parks and Recreation
Golf Course Fund
Department Introduction
The City of Allen purchased Chase Oaks Golf Club, located on the Allen -Plano border, in
October 2004. The golf course operates under a separate golf fund and is charged with
balancing revenue and expenses each year.
Rounds Produced and Cost per Maintained Acre
The entire DFW golf market fell below rounds and revenue projections in 2010 due to the
coldest and wettest winter in several years. Average temperature from December 1s' to
February 281h was 48 degrees. The area also received above average precipitation in the
form of rain and snow. Cost per maintained acre remains consistent with past years with a
projection of $3785 per acre in 2010. Items factored in cost per acre include all
maintenance practices, payroll and course supplies such as flags, cups, tee markers,
signage and hazard stakes.
Revenue per Golfer
Revenue per golfer is calculated by total sales from green fees, cart fees, range balls,
merchandise sales and Food & Beverage purchases. In comparison to FY 09, the total
rounds goal was met but revenue per golfer fell below projections which kept us from
reaching our revenue
goals. The staff is
making every effort to
promote add on sales
and inform guests of F&B
specials. The trend has
been for golfers to spend
on green and cart fees
but cut back on additional
purchases. Staff will
continue to aggressively
promote all products and
programs.
550.00
Rounds
Produced
Cost perAae
50,000
-
$5,000
40,000
$20.00
$4000
30,000
$3,000
n
20,000
m
n
s
it
S2,00o
2007
^
2009
10,000
2011 Proj.
°Merchandise
$1,000
»
$1.80
$1.96
0
°Driving Rang
$3.68
$3.42
$3.4.5
I $3.49
$3.50
$0
EFcodleevg
$4.77
2007
2008
2009 2010 2011
$5.80
2007
2008 2009 2010 Est.
2011
$26.8$
$27.10
$27.40
Est. Proj
Prol.
Revenue per Golfer
Revenue per golfer is calculated by total sales from green fees, cart fees, range balls,
merchandise sales and Food & Beverage purchases. In comparison to FY 09, the total
rounds goal was met but revenue per golfer fell below projections which kept us from
reaching our revenue
goals. The staff is
making every effort to
promote add on sales
and inform guests of F&B
specials. The trend has
been for golfers to spend
on green and cart fees
but cut back on additional
purchases. Staff will
continue to aggressively
promote all products and
programs.
550.00
Revenue
per Golfer
$40.00
$30.00
$20.00
$10.00
$0.00
2007
1 2008
2009
1 2010Es1.
2011 Proj.
°Merchandise
$2.08
$2.05
$1.80
$1.96
$1.78
°Driving Rang
$3.68
$3.42
$3.4.5
I $3.49
$3.50
EFcodleevg
$4.77
$4.95
$4.40
$4.61
$5.80
EGreen Fees
$27.32
$26.8$
$27.10
$27.40
$32.80
City of Allen 283 FY 2011 Budget
Planning
Department Introduction '
The Planning & Development Department is responsible for land use, transportation
planning, zoning administration, development coordination, certain economic
development initiatives, community development programs, neighborhood integrity
initiatives, geographic information systems (GIS), code enforcement, and for providing
staff support for the Planning & Zoning Commission, the Board of Adjustment, the Sign
Control Board, the Allen Economic Development Corporation, and the Allen City
Council.
Development Projects Reviewed
The Planning & Development Department reviews plans for development projects
including zoning, specific use permits, general development plans, preliminary plats,
final plats, replats, and site plans. Plats and general development plans are approved
by the Planning & Zoning Commission. Zoning requests and specific use permits are
presented to the Planning & Zoning Commission for recommendation and then
approved by the City Council.
Development Projects Reviewed
160
-
140
120
loo
80
Mae
60
40
20
"1411
o
2010
2011
2009
est.
Prot
■Zoning/SUP
12
36
12
■ GDP
1 16
14
IS
6
5
4
5
0 Plats
68
72
77
46
40
40
45
■ Site Plan
34
29
38
31
34
30
32
City of Allen 284 FY 2011 Budget
' Permits Reviewed
The Planning & Development Department reviews Certificates of Occupancy for all new
businesses and building permits for zoning compliance. Staff also reviews all sign
permits for compliance with the Allen Land Development Code. TABC permits for
businesses applying to serve alcohol are also reviewed.
1
II
Code Enforcement Cases
The Code Enforcement Division protects the health, safety, and welfare of residents and
maintains a higher quality of life by promoting awareness and compliance with City
codes. In 2009 Code Enforcement Officers resolved 6113 violations, while only issuing
42 citations. Eighty-four percent of violations were resolved within 30 days.
Code Enforcement Cases
Permits Reviewed
1200
-
5000
4000
1000
3000
2000
SM
O
2007 2006 2009
600
66�[4ses
400
6300 6400
�VerOMk4r
200
1575 1600
"20092010�.pMTA6C
0
200)
2
Bu001ng/CO
433
5lgns
302
Code Enforcement Cases
The Code Enforcement Division protects the health, safety, and welfare of residents and
maintains a higher quality of life by promoting awareness and compliance with City
codes. In 2009 Code Enforcement Officers resolved 6113 violations, while only issuing
42 citations. Eighty-four percent of violations were resolved within 30 days.
City of Allen 285 FY 2011 Budget
Code Enforcement Cases
xoom
6000
._ _
5000
4000
3000
2000
1000
O
2007 2006 2009
2010e 2011 M j
66�[4ses
2616 5087 6113
6300 6400
�VerOMk4r
654 1272 1526
1575 1600
City of Allen 285 FY 2011 Budget
Community Development Block Grant Projects
The City of Allen receives federal funds through the Community Development Block
Program (CDBG). With these funds the City operates several programs including a
home rehabilitation program, homebuyer assistance, infrastructure improvements, and
support to public service agencies.
City of Allen 286 FY 2011 Budget
Home Repair Projects
16
$30,000
14
$25,000
12
520,000
30
g
$15,000
6
$10,000
4
$5,000
2
0
$-
M010
FY2031
FY2005
FY2006
FY2007
FY3008
FY2009
leu.l
Iwold
�Hoeses
7
5
9
6
14
8
10
��$/House
$13,201
$13,118
$11,153
$17,825
$17,613
$24,167
$23,581
City of Allen 286 FY 2011 Budget
Police Department
' Department Introduction
The Police Department's mission is to enforce local, state and federal laws and to
provide for the safety of people and protection of property in the community. The
department is comprised of the Office of the Chief of Police and three divisions: Patrol
Services, Criminal Investigations and Support Services. The Police Department
maintains several specialized units in the divisions including, but not necessarily limited
to Community Relations, School Resource Officers, SWAT, K-9, Traffic, 9-1-1
Communications and Internal Affairs. The department is also responsible for animal
control services and operation of the animal shelter.
Crime Rates
Each year, cities and police departments throughout the country calculate, examine and
make necessary changes in reporting the previous years crime rate statistics.
Generally, crime trends in America are based upon two factors:
• Crime Volume —the aggregate sum of the Crime Index; and
• Crime Rates — the rate at which crimes are expressed as a number per 1,000
residents. This figure compensates for the changes in the population.
All projections for 2010 are based on prior call history, projections made by the
department and other factors.
PART I CRIMES (Major Crimes)
In the 2009 calendar year, the Allen Police Department experienced an increase in Part
I crimes. Part I crimes are those serious offenses which include Murder, Rape,
Aggravated Assault, Robbery, Arson, Burglary, Larceny -Theft and Motor Vehicle Theft.
Part II crimes generally refer to those crimes that include, but are not necessarily limited
to Forgery, Fraud, Stolen Property, Criminal Mischief, Liquor Law violations and
Weapons offenses.
The City of Allen experienced an overall increase of approximately 5.6% in the Uniform
Crime Index -defined Part I crimes as compared to 2008. The increase is based upon
raw number comparisons. Many of the Part I offenses are considered "crimes of
passion" or heat of the moment type incidents, and there are truly no predictability
City of Allen 287 FY 2011 Budget
Major crimes
2,500
2,000
7,500
1,000
rsi.mmom
500
0
2005
2000
2007 2009
2009
2010
Projected
The City of Allen experienced an overall increase of approximately 5.6% in the Uniform
Crime Index -defined Part I crimes as compared to 2008. The increase is based upon
raw number comparisons. Many of the Part I offenses are considered "crimes of
passion" or heat of the moment type incidents, and there are truly no predictability
City of Allen 287 FY 2011 Budget
factors available to help reduce or prevent their occurrence. Also, although the raw
numbers indicate an increase, a comparison of that number with the increase in
population factored indicates only a 3.5% increase in the number of Part I crimes. In '
2008, there were 24.95 Part I crimes reported per 1,000 residents. In 2009, that number
increased to 25.83 per 1,000 residents.
Based on UCR Part I crime (major crimes) statistics from January 1 through June 30,
2010 the city is expected to increase to 2,234 incidents, or 2.5%. Increases are noted in
robberies and assaults, over this same time period in 2009.
PART II CRIMES (Minor Crimes)
The Department experienced an increase of 3.1% in the number of Part II crimes
reported in 2009 over 2008. When population growth is factored in, as described in the
Part I crimes section, there was only 1% increase in 2009 Part II crimes per 1,000
residents when compared to 2008. Many of these offenses can be attributed to stolen
property -type offenses occurring within the many residential subdivisions now being
developed throughout our community. The department continues to see elevated
numbers of reported thefts and other associated property crimes. In 2009, there were
28.86 Part II crimes reported per 1,000 residents as compared to 28.55 in 2008. Part II
crimes are projected to increase a mere 2% in 2010.
Traffic
As the City and surrounding areas continue to grow, the police department will continue to
experience growth in the traffic volume. In 2009, the number of minor (non -injury)
accidents increased 6.3% (1,881), and the number of major (injury) accidents increased
11.6% (192) over 2008. Additionally, the number of fatality accidents in 2009 decreased by
one compared to 2008. In 2009 there were no persons killed as the result of motor vehicle
accidents. The departmental goal is to achieve a decrease in the overall number of
accidents in 2010 through proposed staffing increases, an enhanced traffic unit and
renewal of a year-round traffic enforcement grant. The department strives to achieve a
substantial reduction in both the numbers and seriousness of all accidents through
enhanced community education and continuing enforcement efforts.
Year
2006
Minor Crimes
2008
2,600
an e
Minor (Non -injury)
1,563
2,000
1,769
1,881
+6.3%
2.000
174
y
0
2,900
o
1
2
^
0
--100%
2,200
22 730
18,350
20,340
2,100
2,mu
2005
2006
2007 2000
2009 2010
Projected
Traffic
As the City and surrounding areas continue to grow, the police department will continue to
experience growth in the traffic volume. In 2009, the number of minor (non -injury)
accidents increased 6.3% (1,881), and the number of major (injury) accidents increased
11.6% (192) over 2008. Additionally, the number of fatality accidents in 2009 decreased by
one compared to 2008. In 2009 there were no persons killed as the result of motor vehicle
accidents. The departmental goal is to achieve a decrease in the overall number of
accidents in 2010 through proposed staffing increases, an enhanced traffic unit and
renewal of a year-round traffic enforcement grant. The department strives to achieve a
substantial reduction in both the numbers and seriousness of all accidents through
enhanced community education and continuing enforcement efforts.
Year
2006
2007
2008
2009
an e
Minor (Non -injury)
1,563
1,725
1,769
1,881
+6.3%
Major (Injury)
174
158
172
192+11.6%
Fatality
1
2
1
0
--100%
Citations
22 730
18,350
20,340
18
City of Allen 288 FY 2011 Budget
J
1
I
In the first six months of 2010 there have been 956 minor (non -injury) accidents, 95
major (injury) accidents, and 2 fatality accidents. Should this rate of motor vehicle
crashes continue there will be a definite increase in 2010.
Calls for Service
In 2009, the department experienced a 0.6% increase in total calls for service as
follows:
Year
2006
2007
2008
2009
1 % Change
Dispatched Calls for Service
72,321
74207
72,940
73,394
+.6%
Directed Patrols
79,334
96,616
89,002
103,075
+15.8%
Park and Walks
13,501
15,122
14 571
14 889
+2%
Animal Control Calls'
4,335
3 944
5 412
4 935
-8.8%
Total Calls for Service
165,156
185,945
176,513
191,358
+8.4%
nmmai Gommi cans am ngunla Into total calls Tor pDllDe sellae
The Allen Police Department continues its proactive approach to crime prevention and
Community Oriented Policing. Directed Patrols, Park & Walks, Citizens on Patrol,
Citizens Police Academy and Volunteers In Policing are only a few programs the
department utilizes in this effort. The department is proud to report that more than 6,000
hours of time were donated to the department by these volunteers. This translated into
a savings of thousands of dollars and supports our Community Oriented Policing
philosophies.
In correlation to the increase in Part I crimes, total dispatched calls for services for the
first six months of 2010 have also increased slightly from the same time period in 2009.
As a part of the Support Services Division,
the Animal Control Unit is responsible for
the safety of citizens regarding domestic
animals, wildlife and livestock. This
includes rabies prevention, animal bite
investigation and public education on
responsible pet ownership. In addition,
this unit administers animal adoptions and
provides housing and care for stray and
unwanted animals. In 2009, the Animal
Control Unit responded to 4,935 calls for
service. This is a decrease of more than
8% from 2008. The Unit also implemented
micro -chipping all adopted animals to its normal operating procedure. Micro -chipping
services will be available to residents for their cats and dogs in 2010. It is anticipated
that the Animal Control Unit will see an increased call volume as the city continues to
grow.
City of Allen 289 FY 2011 Budget
J
CITY OF ALLEN
C
1 Glossary
1
Glossary
Accrual
Method of accounting that recognizes the financial effect of transactions, events,
and interfund activities when they occur, regardless of the timing of related cash
flows.
,
Activity
A specified and distinguishable line of work performed by a division.
ADA
Americans with Disabilities Act
Ad Valorem
A tax computed from the assessed valuation of land and improvements.
AISD
Allen Independent School District
Appropriation
An authorization made by the legislative body of a government which permits
officials to incur obligations against and to make expenditures of governmental
resources. Spec appropriations are usually made at the fund level and are
granted for a one year period.
Appropriation
The official enactment by the legislative body establishing the legal authority for
Ordinance
officials to obligate and expend resources.
Arbitrage
The ability to obtain tax-exempt bond proceeds and invest the funds in higher
yielding taxable securities resulting in a profit. Arbitrage restriction requirements
describe the circumstances in which investment in materially higher yielding
securities is allowed without compromising the tax-exempt status of the bond
issue. The rebate requirements identify what must be done with profits earned
from those securities under the arbitrage restriction requirement.
Assessed Valuation
A value that is established for real or personal property for use as a basis for
levying property taxes. (Note: Property values are established by the Central
,
Appraisal District.)
Assets Resources owned or held by the City which have monetary value
Balanced Budget A budget adopted by the legislative body and authority by ordinance where the
proposed expenditures are equal to or less than the proposed resources.
Bonds A written promise to pay a sum of money on a specific date at a specified interest
rate. The interest payments and the repayment of the principal are detailed in a
bond ordinance. The most common types of bonds are general obligation and
revenue bonds.
Budget A plan of financial operation embodying an estimate of proposed means of
financing it. The "operating budget" is the financial plan adopted for a single
fiscal year. The "proposed budget" designates the financial plan initially
developed by departments and presented by the City Manager to the Council for
approval. The "adopted budget" is the plan as modified and finally approved by
that body. The approved budget is authorized by ordinance and thus specifies
the legal spending limits for the fiscal year.
Budget Adjustment A legal procedure utilized by the City Staff and City Council to revise a budget
appropriation.
Budget Document The compilation of the spending plans for the various funds, along with
supporting schedules, tables and charts which, in total, comprises the annual
revenue and expenditure plan.
Budget Control The control or management of the organization in accordance with an approved
budget for the purpose of keeping expenditures within the limitations of available
appropriations and revenues.
City of Allen 292 FY 2011 Budget
1
1
Glossary
CAFR
Comprehensive Annual Financial Report
Capital Outlay
An expenditure which results in the acquisition of or addition to fixed assets, and
meets these criteria: has an anticipated useful life of more than one year; can be
permanently identified as an individual unit of property; belongs to one of the
following categories: Land, Buildings, Structures & Improvements, Equipment;
constitutes a tangible, permanent addition to the value of the City assets; cost
generally exceeds at least $5,000; does not constitute repair or maintenance;
and, is not readily susceptible to loss.
Capital Reserve
Funds that have been appropriated from operating revenues which are to be set
aside for designated types of maintenance to the existing infrastructure.
CAN
Cable Access Television
CDBG
Community Development Block Grant
CIP
Capital Improvement Program
Contingency Fund
A budgetary reserve set aside for emergencies or unforeseen expenditures not
otherwise budgeted.
Cost Center
A section of the total organization having a specialized function or activity, and
segregated cost and revenue data.
COG
Council of Governments
Covenant
A binding agreement; contract.
Crime Index
The Crime Index is composed of selected offenses used to gauge Fluctuations in
the overall volume and rate of crime reported to law enforcement. The offenses
included are the violent crimes of murder and nonnegligent manslaughter,
forcible rape, robbery, and aggravated assault, and the property crimes of
burglary, larceny -theft, motor vehicle theft, and arson.
Current Taxes
Taxes that are levied and due within one year.
CVB
Convention and Visitors Bureau
DARE
Drug Abuse Resistance Education
DART
Dallas Area Rapid Transit
Delinquent Taxes
Taxes that remain unpaid on and after the date on which a penalty for non-
payment is attached.
Debt Service Fund
A fund used to account for the monies set aside for the payment of interest and
principal to holders of the City's general obligation and revenue bonds, the sale
of which finances long-term capital improvements, such as facilities, streets and
drainage, parks and waterlwastewater systems.
Depreciation
(1) Expiration in the service life of capital assets attributable to wear and tear,
deterioration, action of the physical elements, inadequacy or obsolescence. (2)
That portion of the cost of a capital asset which is charged as an expense during
a particular period.
EMS
Emergency Medical Service
EMT
Emergency Medical Technicians
City of Allen
293 FY 2011 Budget
Glossary
EOC
Emergency Operations Center
Encumbrances
Obligations in the form of purchase order, contracts or salary commitments which
are chargeable to an appropriation and for which a part of the appropriation is
reserved. When paid, the encumbrance is liquidated.
Enterprise Fund
A fund established to account for operations that are financed and operated in a
manner similar to private business enterprises-- where the intent of the governing
body is that the costs of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges.
EPA
Environmental Protection Agency
Expenditures
The cost of goods received or services rendered whether rash payments have
been made or encumbered.
Fiscal Year
A twelve-month period designated as the operating year for accounting and
budgeting purposes in an organization. The City of Allen has specified October 1
to September 30 as its fiscal year.
FLSA
Fair tabor Standards Act
Fund
An accounting device established to control receipt and disburse income from
sources set aside to support specific activities or attain certain objectives. Each
fund is treated as a distinct fiscal entity with a self -balancing set of accounts.
Fund Balance
The excess of a fund's current assets over its current liabilities; sometimes called
working capital in enterprise funds. A negative fund balance is often referred to
as a deficit.
Funding
Provides budgetary resources to cover the total cost of a program or project at
the time it is undertaken.
GAAP
Generally Accepted Accounting Principles
GASB
Governmental Accounting Standards Board
General Fund
The fund used to account for all financial resources except those required to be
accounted for in another fund. The General Fund is tax supported.
General Obligation Debt
Monies owed on interest and principal to holders of the City's general obligation
bonds. The debt is supported by revenue provided from real property which is
assessed through the taxation power of the local governmental unit.
Generally Accepted
Detailed accounting standards and practices for state and local governments as
Accounting Principles
prescribed by the Governmental Accounting Standards Board (GASB).
(GAAP)
GIS
Geographic Information System
Governmental Funds
Funds generally used to account for tax -supported activities. There are five
different types of governmental funds: the general fund, special revenue funds,
debt service funds, capital projects funds, and permanent funds.
GO Debt
General Obligation Debt
HOA
Home Owners' Association
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Glossary
ICMA
International City and County Management Association - professional and
educational association for government officials
Infrastructure
That portion of a city's assets located at or below ground level, including the
water system, sewer system, and streets.
Internal Service Fund
A fund used to account for the financing of goods or services provided by one
City department or cost center to other departments, on a cost -reimbursement
basis.
Liabilities
Debt or other legal obligations arising out of transactions in the past which must
be liquidated, renewed, or refunded at some future date. This term does not
include encumbrances.
Modified Accrual
The accrual basis of accounting adapted to the governmental fund type
Basis
spending measurement focus. Under it, revenues are recognized when they
become both "measurable" and "available to finance expenditures of the current
period" Expenditures are recognized when the related fund liability is incurred
except for (1) inventories of materials and supplies which may be considered
expenditures either when purchased or when used; (2) prepaid insurance and
similar items which need not be reported; (3) accumulated unpaid vacation, sick
pay, and other employee benefit amounts which need not be recognized in the
current period, but for which larger -than -normal accumulations must be disclosed
in the notes to the financial statements; (4) interest earnings on special
assessment levies; and (5) principal and interest on long-term debt which are
generally recognized when due.
Mission Statement
General statement of purpose.
NCTCOG
North Central Texas Council of Governments
NPDES
National Pollutant Discharge Elimination System
NTMWD
North Texas Municipal Water District
Note
A certificate pledging payment, issued by a government or bank.
Operating Budget
Plans of current expenditures and the proposed means of financing them. The
annual operating budget is the primary means by which most of the financing,
acquisition, spending, and service delivery activities of the City are controlled.
The use of annual operating budgets is required by State Law.
PEG Access
Public Education Government access. Refers to a cable channel operated by a
local government entity.
Performance Indicators
Specific quantitative measures of work performed within an activity or program.
They may also measure results obtained through an activity program.
P.R.I.D.E.
People First, Respect, Integrity, Deliver, Excel. The P.R.I.D.E. program
recognizes and rewards employees who go the extra mile to provide
professional, quality customer service, including all full-time and part-time
personnel.
Reimbursement
Repayment to a specific fund for expenditures incurred or services performed by
that fund to or for the benefit of another fund.
Replacement Cost
The cost of an asset which can render similar service (but which need not be of
the same structural form) as the property to be replaced.
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Glossary
RFP
Request for Proposals
RFQ
Reserve
Request for Quotes
An account used to indicate that a portion of fund resources is restricted for a
specific purpose, or is not available for appropriation and subsequent spending.
Reserve Fund
A backup fund for payment of matured bonds and interest should the Water &
Sewer Debt Service Fund fall short of required amounts.
Revenues
All amounts of money received by a government from external sources other
than expense refunds, capital contributions, and residual equity transfers.
Rolling Stock
Capital items such as motor vehicles, heavy equipment, and other apparatus.
ROW
Right-of-way
SAFER
Staffing for Adequate Fire and Emergency Response
Service Area
Major division within the total organization performing a function, which is
composed of departments and is under the oversight of an Assistant City
Manager who reports to the City Manager. Service areas include:
Administration, Development, and General Government.
SDE
Spatial Data Engine
SH
State highway
SSI
Service Standard Index
STEP
State Traffic Enforcement Program
Strategic Plan
Document which lists or describes major goals of an organization along with the
strategies that will be employed in attaining them.
Tax Rate
A percentage applied to all taxable properly to raise general revenues. It is
derived by dividing the total tax levy by the taxable net property valuation.
Taxes
Compulsory charges levied by a government for the purpose of financing
services performed for the common benefit.
Tax Increment Financing
Tax Increment Financing; a tool to use future gains in property and sales taxes
(TIF)
to finance eligible public infrastructure such as streets, drainage, parking
garages, parks, trails, and other improvements as allowed by law, within a
reinvestment zone.
Tax Increment Reinvestment
See Tax Increment Financing; a term used interchangeably with TIF.
Zone(TIRZ)
TCEQ
Texas Commission on Environmental Quality
TMRS
Texas Municipal Retirement System
TNRCC
Texas Natural Resources Conservation Commission
TxDOT
Texas Department of Transportation
TPDES
Texas Pollutant Discharge Elimination System
W a S
Water & Sewer
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