O-2763-9-08ORDINANCE NO. 2763-9-08
' AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, APPROVING AND ADOPTING A BUDGET FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 2008, AND ENDING SEPTEMBER 30, 2009;
PROVIDING THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE
IN ACCORDANCE WITH SAID BUDGET; APPROPRIATING AND SETTING
ASIDE THE NECESSARY FUNDS OUT OF THE GENERAL AND OTHER
REVENUES FOR SAID FISCAL YEAR FOR THE MAINTENANCE AND
OPERATION OF THE VARIOUS DEPARTMENTS AND FOR VARIOUS
ACTIVITIES AND IMPROVEMENTS OF THE CITY; APPROPRIATING THE
VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR
RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE;
PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council
a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a
complete financial plan for 2008-2009; and,
WHEREAS, the City Council has received the City Manager's proposed budget and a copy of the proposed
budget and all supporting schedules have been filed with the City Secretary of the City of Allen, Collin
' County, Texas; and,
WHEREAS, the City Council has conducted the necessary public hearings as required by law.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, THAT:
SECTION 1. The proposed budget of the revenue and expenditures necessary for conducting the affairs of
the City of Allen, Collin County, Texas, said budget being in the amount of $135,886,918, providing a complete
financial plan for the ensuing fiscal year beginning October 1, 2008, and ending September 30, 2009, as
submitted to the City Council by the City Manager, be, and the same is hereby, in all things adopted and
approved as the budget of the City of Allen, Collin County, Texas, for the fiscal year beginning October 1, 2008,
and ending September 30, 2009.
SECTION 2. The sum of $135,886,918 is hereby appropriated for the payment of the expenditures
established in the approved budget for the fiscal year beginning October 1, 2008, and ending September 30,
2009, a copy of which has been filed with the City Secretary, and is made part hereof for all purposes.
SECTION 3. The expenditures during the fiscal year beginning October 1, 2008, and ending September
30, 2009, shall be made in accordance with the budget approved by this ordinance unless otherwise
authorized by a duly enacted ordinance of the City of Allen, Texas.
SECTION 4. All budget amendments and transfers of appropriations budgeted from one account or
' activity to another within any individual activity for the fiscal year 2007-2008 are hereby ratified, and the
budget Ordinance for fiscal year 2007-2008, heretofore enacted by the City Council, be and the same is
hereby, amended to the extent of such transfers and amendments for all purposes.
SECTION 5. Specific authority is given to the City Manager to make the following adjustments:
1. Transfer of appropriations budgeted from one account classification to another account classification
within the same department.
2. Transfer of appropriations from designated appropriation from one department or activity to another
department or activity within the same fund.
3. Transfers from the General Fund and all other Funds of unexpended appropriations in the amount not
to exceed $1,700,000 for the fiscal year 2007-2008 are hereby ratified.
SECTION 6. The City Council hereby approves the Capital Improvement Program for 2009-2013, as a plan
describing and scheduling capital improvement projects for the City of Allen, and authorizes the City Manager
to use the funding sources reflected in the plan.
SECTION 7. All notices and public hearings required by law have been duly completed. The City Secretary
is directed to provide a certified copy of the budget to the County Clerk of Collin County for recording after
final passage hereof.
SECTION 8. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this
ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the
remaining portions of said ordinance, as amended hereby, which shall remain in full force and effect.
SECTION 9. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of
this ordinance be, and the same are hereby, repealed; provided, however, that all other provisions of said
ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect.
' SECTION 10. This Ordinance shall take effect immediately from and after its passage as the law and charter
in such cases provide.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ON THIS THE 9TH DAY OF SEPTEMBER, 2008.
APPROVED:
s/� T
Stephen Terrell, MAYOR
APPROVED AS TO FORM: ATTEST:
1
• i
Peter G. Smith, cTTYJATroRNEY Shelley 6: —Gwrg�PLITY SECREARY
Ordinance No. 2763-9-08, Page 2
yN1
Official Copy
The City of Allen is proud to be a first-rate City in which to
live, work and play. Allen was recognized in Money
Magazine as one of the "Best Places to Live in 2008" with
a ranking of 20 out of 100 small cities.
Allen has excellent
Allen now has a
Shopping choices in
neighborhoods.
wide variety of
Allen range from
One of the newest,
places to dine, from
discount to couture.
Montgomery Farm,
fast food to gourmet.
was named one of
the six "Hottest
Neighborhoods" in
Watters Creek
Dallas by DHome
at Montgomery Farm is a
Magazine.
unique, resort -style mixed-use
Millennium
development. The first of it's kind in
Allen has a
Allen,
the 52 -acre project incorporates
a
Technology
large creekside village green and
great selection
Park, Allen's
interactive public art with a variety of
of office space.
first technology
retail options and restaurants, some
One example is
mirk, is home to
with outdoor dining and water views.
Allen Central
nationally
Once completed, the 1.15 million
Park, which
recognized
square foot development will also
boasts Allen's
high-tech
include office space and residential
first Class A
companies. lofts. Phase I of the retail development
office building.
opened in May 2008.
Celebration Park
offers such amenities
as a sprayground,
playground, soccer
fields, baseball/
softball fields,
basketball courts, and
hike and bike trail.
The City of Allen
has 893 acres of
parks designed for
a wide variety of
uses by our
citizens.
Chase Oaks Golf
Club, a 260 -acre
course, features a
newly renovated
pavilion with a great
view of the golf
course and seating
for up to 150 guests.
Find out more about Allen, Texas at www.cityofaIlen.org and www.allentx.com .
Cover layout by Carolyn Hardin
CITY OF ALLEN, TEXAS
ANNUAL BUDGET
FISCAL YEAR 2008 - 2009
CITY OF ALLEN
Approved by the City Council
September 9, 2008
Councilmembers
Mayor
Stephen Terrell
Mayor Pro Tem
Debbie Stout
Councilmember, Place No.
2
Ross Obermeyer
Councilmember, Place No.
3
Joey Herald
Councilmember, Place No.
4
Robin L. Sedlacek
Councilmember, Place No.
5
Gary L. Caplinger
Councilmember, Place No.
6
Jeff McGregor
Management Staff
City Manager
Finance Director
Assistant Finance Director
Budget Manager
Peter H. Vargas
Kevin Hammeke
Joanne Stoehr
Trish Featherston
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Allen
Texas
Forthe Fiscal Year Beginning
October 1, 2007
President Exmc ive Direemr
TABLE OF CONTENTS
BUDGET OVERVIEW
Letterfrom City Manager...............................................................................................1
FundStructure.............................................................................................................
11
Budget Process — Basis, Process, and Amendments .................................................
15
BudgetCalendar..........................................................................................................
17
Budget Process — Strategic Plan and Capital Budget .................................................
18
StrategicPlan..............................................................................................................
19
Financial Policies and Practices..................................................................................
27
EconomicOutlook.......................................................................................................
32
RevenueSummary ......................................................................................................
33
Combined Budget Summary .......................................................................................
36
OrganizationalChart ....................................................................................................
38
StaffingSummary ........................................................................................................
39
GENERALFUND
OVERVIEW
Revenue and Expenditure Summary ........................................................................
41
Revenue and Expenditures by Function Charts.........................................................
43
Revenues...................................................................................................................
44
TaxStructure..............................................................................................................
46
Revenue Assumptions................................................................................................
47
Expenditures by Function...........................................................................................
48
Expenditures by Classification...................................................................................
49
GENERAL FUND DEPARTMENTS
Building and Code Compliance ..................................................................................
51
CityAdministration......................................................................................................
55
CitySecretary .............................................................................................................
59
CommunityServices...................................................................................................
63
Engineering................................................................................................................
73
Finance.......................................................................................................................
77
Fire.............................................................................................................................
81
Human Resources......................................................................................................
a5
InformationTechnology..............................................................................................
89
InternalServices.........................................................................................................
93
Library.........................................................................................................................
97
MunicipalCourt .........................................................................................................101
Parks8 Recreation...................................................................................................105
Planning and Development.....................................................................................111
Police........................................................................................................................115
Public and Media Relations Office...........................................................................121
The Village at Allen...................................................................................................125
TABLE OF CONTENTS continued...
DEBT SERVICE FUND
Debt Policy and Fund Balance Summary .................................................................129
Debt Service Requirements....................................................................................130
TAX INCREMENT FINANCING FUND
Revenue and Expenditure Summary .......................................................................135
Tax Increment Financing .................... ............ ........ .................................................. 137 -
WATER AND SEWER FUND
Revenue and Expense Summary .............................................................................141
Revenue and Expenses by Function Charts............................................................142
RevenueDetail.........................................................................................................143
Expenses by Classification.......................................................................................145
Waterand Sewer.....................................................................................................147
UtilityCollections......................................................................................................152
OTHER FUNDS
SolidWaste Fund.....................................................................................................155
DrainageFund..........................................................................................................161
GolfCourse..............................................................................................................167
Parks 8 Recreation Special Revenue Fund.............................................................173
AntennaRental Fund...............................................................................................179
Hotel Occupancy Tax Fund.....................................................................................185
Grants and Special Revenue...................................................................................191
ReplacementFund...................................................................................................197
RiskManagement Fund...........................................................................................203
Economic Development Corporation........................................................................209
Community Development Corporation.....................................................................215
CAPITAL PROJECTS
LocatorMap..............................................................................................................221
Major Projects - Highlights.......................................................................................222
Relationship Between Operating and Capital Budgets............................................225
Capital Projects Funding Summary ..........................................................................227
APPENDIX
Budget and Tax Ordinances.....................................................................................237
Demographics..........................................................................................................243
Departmental Performance Measures.....................................................................249
Glossary.................................................................................................................... 285
CITY OF ALLEN
October 1, 2008
Mayor Steve Terrell
Members of the City Council
City of Allen
Allen, Texas
Mayor Steve Terrell and Members of the City Council:
I am pleased to present the adopted 2008-2009 City of Allen Annual Budget for Municipal
Services. This budget represents the expected revenues and planned expenditures for the City's
fiscal year from October 1, 2008, to September 30, 2009. It has been prepared in conformance
with the requirements of Article IV of the City Charter, City financial policies, and State law.
The public hearings on the proposed 2008-2009 budget and tax rate were held August 12, 2008,
and August 26, 2008. The budget and tax rate were adopted on September 9, 2008.
The 2009 fiscal year budget will maintain the City's fiscal strength and enable our commitment
to providing high quality City services. This budget is designed to meet the existing and
emerging needs of the City. It provides funding to continue current services and programs, and to
support the ongoing extension of services to our growing community.
The 2009 fiscal year total combined budget revenue plus beginning fund balance equals
$177,041,884 and total budgetary expenditures are estimated at $135,886,918. Balancing the
needs of the community with available financial resources presents an annual challenge in the
development of the budget. The 2008-2009 budget reflects the efforts of the Governing Body
and City Staff to address the need to provide services and facilities to support our vibrant and
growing community while maintaining a strong financial position. This budget represents the
overall plan for accomplishing our goals and objectives for the 2009 fiscal year.
Property Values
The preliminary total assessed property value for 2008-2009 equals $7.02 billion, which equates
to an overall increase of approximately $570 million (8.8%) from the preceding year. Assessed
property values have increased 46.8% over the past five years, as illustrated in the following
graph, and reflect the significant growth we have experienced.
305 CENTURY PARKWAY • ALLEN, TEXAS 75013-8042 • 214.509.4100
WE9: www.cityofallen.org • EMAIL: cmOcityofallen.org
Proposed Tax Rate
The adopted budget reduces the City's tax rate from $0.557 to $0.556 and continues the City's
commitment to providing high quality services. Through careful fiscal management, the City
Council has been able to reduce the tax rate each year since 1994. Even with a decrease in the tax
rate, this budget prepares the City for its future obligations and adheres to the City's long-term
financial plan. Of the total tax rate, $0.424 is dedicated to operations and maintenance (O&M)
in the General Fund, and $0.132 is dedicated to general obligation debt service. The portion of
the tax rate contributed to debt service is 23.8% of the overall tax rate and is consistent with the
City's policy to maintain the debt service portion below 40%.
History of Tax Rate
0.56 0.559 0.558 0.557 0.556'' -
2004-2005 2005-2006 2006-2007 2007-2008 2008-2009
■ Debt Service Rate ■ 0&M Rate W Total Tax Rate
The average single family home value is currently $217,600, an increase of $7,000 (3.3%) from
the previous year. With a property tax rate of $0.556, the municipal tax paid on the average
single family home will be $1,210.
$100,000
Goal 2
0.556
Goal 3
$556
$217,600 (2008
avg.)
0.556
Systematically invest in public infrastructure.
$1,210
$210,600(2007
avg.)
0.557
Goal 8
$1,173
$198,000 (2006
avg.)
0.558
$1,105
$189,600 (2005
avg.)
0.559
$1,060
$184,259 (2004
avg.)
0.560
$1,032
* per $100 of valuation
Debt Service
A portion of the City's property tax rate is assigned to the debt service fund to pay for the
General Obligation (G.O.) Bonds and Certificates of Obligation that have been issued for the
acquisition of public land or construction of public infrastructure and facilities. The City Council
continues to place a high priority on the strategic goal of investing in the community's
infrastructure. It is important to note that with the G.O. Bond issue in May 2008, we will have
issued $94.03 million worth of bonds and certificates from the authorized $169.4 million since
1999. Our debt service payments now total $9.552 million per year.
Strategic Planning
On January 19, 2008, the City Council articulated eight goals for the City of Allen. The goals set
by the Council become the Strategic Plan for the City, a working document providing for the
community's highest priority needs. These goals not only set priorities for City Staff, they are the
basis for budgetary determinations. The City's vision and goals developed within the Strategic
Plan are listed below.
Strategic Goals for the City of Allen, Fiscal Year u•
Goal 1 Enhance neighborhood livability and safety.
Goal 2
Cultivate regional alliances and partnerships with agencies and governmental units
that affect Allen.
Goal 3
Improve regional mobility through transportation initiatives.
Goal 4
Signify, enhance, and communicate Allen's identity to the region and the nation.
Goal 5
Systematically invest in public infrastructure.
Goal 6
Maintain operational excellence in City government services.
Goal 7
Provide economic investment that increases employment opportunity, the tax base,
and provides desired goods and services for residents and contributes to the
community character and identity.
Goal 8
Proactively work to protect and conserve water resources.
New Programs and Staffine Levels
This year's additional positions will continue the City's mission of providing high quality
services to the community, enhancing the conditions of living and public confidence. With the
strategic goal of "enhancing neighborhood livability and 3ajety," the budget adds three new
positions in the Police Department and one new position in the Fire Department. The overall
increase in staff will allow the City to support a higher level of service required by new
development within the City. The addition of a Fire Prevention Specialist and one
Communications Technician in the Police Department demonstrates an ongoing commitment of
providing the citizens of Allen a safe and secure environment.
The City currently supports a staff of 647.39 full-time equivalent employees allocated among the
operating departments. This current employment level will be increased by 10.55 full-time
equivalent positions in this budget. Of that total, 8.05 are budgeted from the General Fund, and
2.50 are budgeted from revenue supported funds.
New positions created in this budget for the upcoming year are presented below and additional
details can be found in the summary for each operating fund budget.
Municipal Court 0.5
Public and Media Relations 1.25
Police
3
Parks and Recreation
0.3
Library
t
Fire
__. 1_....
Building and Code
t
Water and Sewer
0.5
Solid Waste
-----------._ ......................._____.___..
—.. .........-...
t
_.._...__-----
Hotel
--------------
t
`Full-time
4
The graph below reflects the number of employees per thousand citizens for the past five years.
Employees per Thousand Citizens
2004-2005 2005-2006 2006-2007 2007-2008 2008-2009
General Fund
The General Fund is used to account for all expenditures of traditional government services. This
fund finances operations such as Public Safety, Library, Administration, Building and Code,
Community Services, Parks and Recreation, Engineering, Planning, and Municipal Court.
General Fund revenue is generated from ad valorem property taxes, a one -cent portion of the
sales tax, and a variety of fees for services.
General Fund revenues and budget transfers total $57,748,409 for the 2008-2009 fiscal budget,
an increase of 9.6% from the original 2007-2008 budget. The sales tax remains at the State
maximum rate of 8.25% with 1% contributed to the City of Allen's General Fund and is
projected to generate revenue of $12.1 million. While the City remains cautiously optimistic in
sales tax projections, this reflects a 20.9% increase from the revised 2007-2008 budget to reflect
an improved economic outlook for sales in Allen from increased commercial development and
population growth.
General Fund operating expenditures and budget transfers total $57,709,550 reflecting a 10.0%
increase from the original 2007-2008 budget. The total ending fund balance for the General Food
is projected to be $13,413,538 leaving 84.8 days of operational expenditures in reserve, well
above the City policy of 60 days.
The City of Allen utilizes a conservative strategy when projecting revenues and expenditures.
Revenue and expenditure patterns are closely monitored so that adjustments to spending patterns
can be implemented, if needed. The City considers many influences as presented throughout this
document along with trend analysis to develop and manage the budget as the year progresses.
The following paragraphs highlight the program enhancements and personnel changes reflected
in the 2009 fiscal year General Fond budget:
Municipal Court is increasing a Court Clerk position from part-time to full-time in order to
manage a new "Debt Collection Improvement Program." The state program is a set of
principles and processes designed to assist cities and counties with collecting court costs,
fees, and fines assessed against persons convicted of misdemeanor or felony charges when
they are not prepared to pay all court costs, fees, and fines, at the time of assessment and
when time to pay is requested. The program is mandatory when a city reaches a population
of 100,000; however, upcoming legislation may reduce the population threshold where Allen
would be required to participate. A city has six months to comply with the law, thus
increasing the FTE allows Municipal Court staff to meet this challenge.
• In order to accommodate expanded video production initiatives, the Public and Media
Relations Office is increasing a Video Production Assistant position to move tium .75 FTE
to full-time. Upcoming initiatives include production of department -specific videos to
showcase programs, services and facilities through the video -on -demand feature on the new
website. Creating a full time position improves support available to the video producer and
the video specialist as both create segments and features for ACTV and need backup for
various aspects of production. In addition, this position is charged with daily station
operational activities and evening meeting coverage.
• The Public and Media Relations Office will also be adding a Marketing Specialist position
that will provide the additional support needed for the creation and implementation of more
strategic communication and marketing efforts. The position also will provide general
support for the City's key communication objectives. The added position will make the
City's Public and Media Relations staffing equivalent to area cities of similar size and
demographics.
• Due to increasing call volume, as well as the need for additional support for EMS
dispatching, the Police Department will add one Communications Technician. This will
allow the City to continue to provide adequate levels of service to our citizens. The Police
Department will also add an Administrative Assistant position for the Criminal Investigations
Division (CID). This position will provide support to the CID to both the sworn and civilian
staff by preparing cases for filing after the investigation is complete. This position is a
replacement position due to the creation of the Police Accounts Specialist position created
during the fiscal year 2008 .
• The Allen Senior Center Facility in the Parks and Recreation Department is adding a .30 FTE
in order to provide increased hours of operation, allowing for the ability to open on
Saturdays.
• The Allen Public Library will be adding two part-time positions in fiscal year 2009. A part-
time Children's Librarian will provide programming through daycare storytimes and in-
house pre-school programs. This position will also participate in the expansion of the
library's outreach through the Head Start and AISD Pre -K programs. Children gain a love for
reading and learning and continue to visit the library with their families after participating in
these programs. With an increasing number of Civic Auditorium events utilizing audio,
video, lighting and presentation systems simultaneously, a part-time Production Assistant
will assist with the audio visual programming often impossible for a single person to
administer. This position will handle audio and lighting duties while the Production
Specialist will be responsible for video recording and presentation systems. The position will
also administer, without assistance, less technically demanding events such as HOA and
business meetings.
• The dramatic increase in commercial development in Allen has necessitated expanding our
Fire Prevention staff by adding an additional Fire Prevention Specialist. A Fire Prevention
Specialist is responsible for reviewing and approving the plans for the fire protection systems
to be installed in commercial buildings. They also inspect and test these systems during
construction. Finally, they annually inspect the systems to insure they we being maintained
properly and will function in the event of a fire. A focus on the proper design, installation
and maintenance of fire protection systems enhances safety in our community, reduces
property loss due to fire, and allows us to operate a more efficient and effective fire
suppression operation.
Water and Sewer Fund
The Water and Sewer Fund is expected to begin fiscal year 2009 with a $7.6 million working
capital balance. The total fund revenues are expected to be approximately $25.2 million,
allowing for budgeted expenses of $24.9 million. Expenses include a $2.2 million transfer to
capital projects for systematic water and sewer infrastructure replacement projects and future
CIP funding. The budget includes a water and sewer rate increase in January 2009 in accordance
with our last water and sewer rate study. However, due to dramatic increases in projected
NTMWD costs for water supply, a rate study update is funded for fiscal year 2009. The fund is
expected to finish fiscal year 2009 with approximately $7.8 million in working capital reserves,
which exceeds the bond covenant requirements of keeping the reserve at 1_2 times the size of
annual debt service obligations. This healthy balance is necessary to fund the future capital
projects and ongoing maintenance planned to ensure that the water and sewer infrastructure will
meet the demands when the City reaches build out.
The Water and Sewer fund is adding one new Meter Services Technician position in the Meter
Services Shop. The position is needed to deal with population driven growth in monthly meter
readings and meter replacement activities.
Solid Waste Fund
The Solid Waste Fund represents the financial activity related to solid waste collection and
disposal, including recycling composting services, and management of household hazardous
waste. The anticipated revenues in fiscal year 2009 are $5,473,520 with budgeted expenses
totaling $5,460,738. The total ending food balance for the Solid Waste Fund is projected to be
$2,157,246.
The Solid Waste and Water and Sewer Fund have in the past jointly funded one Customer
Service Representative (CSR) whose duties include answering citizen calls for Waste Services
assistance and processing of Water Conservation Rebate applications. Customer requirements
for Waste Services assistance now completely consume this CSR's activities. As a result, in
fiscal year 2009 the Solid Waste Fund will begin fully funding this CSR position. The 0.5 FTE
that has been funded by the Water and Sewer fund will be continued, but will be aligned under
the Water Conservation team to process rebate applications and help manage the new program
that requires the periodic inspection of commercial irrigation systems.
Drainage Fund
The Drainage Fund is supported by drainage fees on utility bills and development inspection
fees. The fund performs drainage system maintenance, funds the City's street sweeping contract
as well as contracted greenbelt mowing along drainage ways, purchases of mosquito control
products, funds the City's Texas Pollution Discharge Elimination System (TPDES) permit
activities, and provides funds to accomplish drainage system related capital improvements. The
fund appears to have reached a turning point where despite increasing drainage fee revenues,
total revenues are falling because development activities are diminishing. As a result, for the
fund to continue supporting the array of activities that it has in the past, staff built the fiscal year
2009 budget recommending a 9.1 % drainage fee increase. This will be the first fee adjustment
since the fund was created in 1993. The anticipated revenues in fiscal year 2009 are $1,113,614
with budgeted expenses totaling $1,094,617. The total ending fund balance for the Drainage
Fund is projected to be $988,818.
Parks and Recreation Special Revenue Fund
The Parks and Recreation Special Revenue Fund represents the operation of the recreation
programs provided by the City of Allen. This includes the operation of the Don Rodenbaugh
Natatorium and Ford Pool, the Joe Fanner Recreation Center, the athletics programs and special
events. The fund combines all the recreation programs and operations for which the revenue
comes mostly from user fees. Although many activities pay for themselves, the other special
event related programs require General Fund participation to offset the cost/recovery mechanism.
Total fund revenues are expected at $2,677,644, allowing for budget expenses of $2,786,665,
which includes a $160,000 transfer to the Golf Course Fund.
Golf Course Fund
The Chase Oaks Golf Club continues to restore its reputation as one of the best courses in the
area by steadily improving its facilities and programs.
Fund revenues are expected to total $2,281,484 with budgeted expenses of $2,276,533. There is
a planned operating transfer in of $399,532, of which $239,532 is from the General Fund and
$160,000 is from the Parks and Recreation Special Revenue Fund.
Hotel Occupancy Tax Fund
The Hotel Occupancy Tax Fund collects funds from a 7% tax on hotel rooms rented in the City
of Allen. These funds are used to support various projects that enhance and promote tourism, the
arts and the convention/hotel industry in the City of Allen. Fund revenues are expected to total
$965,950 with budgeted expenses of $537,665. With anticipated opening of a 228 room Marriott
Hotel and the Allen Events Center in November 2009, the fund budget includes the creation of a
Convention and Visitor's Bureau to be funded by hotel taxes. An initial budget of $100,000 will
go toward a full-time administrator salary, marketing and setup costs. An additional $25,000
will provide a portion of the funding for the Marketing Specialist position that is being added in
the Public and Media Relations Office. The position, in part, will be used for promoting and
attracting tourism and the arts in compliance with the permitted uses of the generated revenue.
Risk Management Fund
The Risk Management Fund is the combination of all risk and liability obligations the City
incurs. Included in the fund are health and dental costs, for which the City is self-insured. The
fund also includes premiums for workers' compensation as well as property and liability
insurance expenses.
Healthcare costs continue to rise; however, the City currently has a prudent fund balance and an
increased trend in recent claims history. Therefore, the City has opted to increase its portion of
health and dental premiums 12%, but is not raising employee costs for the upcoming fiscal year.
For 2009, the City of Allen will contribute 77% of the total cost of the health insurance
premiums with the employees making up the remaining 23%.
Workers' compensation insurance costs will increase slightly (4.4%) due to increased number of
staff. The budgeted amount for this coverage is $411,898.
Property and Liability insurance costs are projected to decrease by 11% compared to fiscal year
2008. For this coverage, the total anticipated amount for fiscal year 2009 is $504,105.
The Risk Management Fund continues to be in good financial condition. The fund balance
continues to provide the financial security needed in the event that catastrophic claims should
occur.
Capital Improvement Prouram (CIP)
In May 2007, Allen citizens authorized the issuance of $77.895 million in General Obligation
Bonds to fund capital improvement projects over the next seven years. These projects represent a
significant investment in the City's infrastructure, public facilities and recreational assets. The
approved Capital Improvement Program (CIP) includes projects that address a wide range of
capital needs ultimately funded from a multitude of sources. In FY 2008, the second year of the
newly authorized CIP program, the City issued bonds totaling $9.94 million which included
funding for: streets and drainage projects; park land acquisition and enhancements; the City
Service Center; and public safety facilities. The plan recognizes the benefits such projects will
bring to the City, as well as the fiscal requirements and obligations each of these projects will
entail.
Total estimated CIP expenditures for FY 2009 are $88.7 million, which includes projects funded
by the $9.94 million mentioned above, as well as projects funded by all other sources.
Conclusion
This completes the highlights of the 2009 fiscal year budget. It is appropriate to thank the
department directors who have put much time and expertise into the development of the budget.
The development of this budget would not have been possible without the hard work of our
Finance Department, in particular, Kevin Hammeke, Joanne Stoehr, and Trish Featherston. In
addition, I would like to give a special thanks to all City employers who have worked so hard to
provide quality services to our citizens and who are committed to the success of the City of
Allen.
Respectfully submitted,
Peter H. VarZ
City Manager
10
CITY OF ALLEN
FUND STRUCTURE
2008-2009 FISCAL YEAR
The funds that make up the operating budget are divided into three categories: Governmental
Funds, Proprietary Funds, and Component Units.
Governmental Fund Types
Governmental funds are those generally used to account for tax -supported governmental
activities. The City accounts and budgets for Governmental Funds using the modified accrual
basis of accounting. This basis means that revenue is recognized in the accounting period in
which it becomes available and measurable, while expenditures are recognized in the
accounting period in which they are incurred.
General Fund
The General Fund accounts for all financial resources except those required to be accounted
for in other funds, and include basic governmental services such as Police, Fire and Parks
functions among others. All general tax revenues and other receipts that are not allocated by
law or contractual agreement to other funds are accounted for in this fund.
Debt Service Fund
The Debt Service Fund accounts for the accumulation of resources for, and the payment of,
general long-term debt principal, interest and related costs.
Tax Increment Financing Fund
The Tax Increment Financing Fund accounts for property tax and sales tax revenues and
eligible infrastructure expenditures associated with the City's Tax Increment Financing (TIF)
zones and related TIF agreements.
Special Revenue Funds
The Special Revenue Funds account for the proceeds of specific revenue sources that are
legally restricted to expenditures for specified purposes.
Parks and Recreation Fund
The Parks and Recreation Fund is used to account for funds received and expended for
classes and other leisure activities offered by the City.
Antenna Rental Fund
The Antenna Rental Fund is used to account for funds received for rental of space on
water towers for antennas, and expended for advancement of the arts in the City.
Hotel Occupancy Tax Fund
The Hotel Occupancy Tax Fund is used to account for funds received from hotel
occupancy tax and expended as allowed by state law.
City of Allen 11 FY 2009 Budget
CITY OF ALLEN
FUND STRUCTURE
2008-2009 FISCAL YEAR
Grants and Special Revenue Fund
The Grants and Special Revenue Fund is used to account for monies received from
other governmental agencies that have restricted legal requirements and multi-year
budgets. The City's matching portion is transferred in from the applicable operating
fund. In addition to grants, this fund accounts for special revenue sources such as
Public Education Government access (PEG), Court Security and Technology fees,
Juvenile Case Manager, and Child Safety.
Proprietary Fund Types
Proprietary funds are accounted for on the flow of economic resources measurement focus
and use the accrual basis of accounting. Under this method, revenues are recorded when
earned and expenses are recorded at the time the liability is incurred. There are two types of
proprietary funds included in the budget: Enterprise Funds and Internal Service Funds.
Enterprise Funds
The Enterprise Funds are used to account for operations that are financed and operated in a
similar manner to a private business enterprise. The intent of the governing body is that the
cost (expenses, including depreciation) of providing goods or services to the general public on
a continuing basis be financed or recovered primarily through user charges.
Water and Sewer Fund
The Water and Sewer Fund is used to account for the provision of water and sewer
services to the residents of the City. Activities include administration, operation and
maintenance of the water and sewer system and billing and collection activities.
Acquisition and construction of major water and sewer capital facilities and repayment
of indebtedness from related bond issues and lease purchases are accounted for by
this proprietary fund. All costs are financed through charges made to utility customers
with rates reviewed and adjusted when necessary to ensure the integrity of the fund.
Solid Waste Fund
The Solid Waste Fund is used to account for revenue and expenses associated with the
privately contracted trash collection service and the solid waste disposal contract with
the North Texas Municipal Water District.
Drainage Fund
The Drainage Fund is used to account for the provision of developing and maintaining
proper drainage services to the residents of the City.
Golf Course Fund
The Golf Course Fund was established to support the daily operations of the Chase
Oaks Golf course, purchased in October 2004, in order to provide additional
recreational opportunities for the citizens of Allen and the surrounding region.
City of Allen 12 FY 2009 Budget
CITY OF ALLEN
FUND STRUCTURE
2008-2009 FISCAL YEAR
Internal Service Funds
The Internal Service Funds are used to account for financing of goods or services provided by
one department or agency to other departments or agencies of the City, or to other
governmental units, on a cost -reimbursement basis.
Replacement Fund
The Replacement Fund accounts for the cost associated with the acquisition of capital
assets such as vehicles, machinery and equipment through the rental of such items to
other departments.
Risk Management Fund
The Risk Management fund accounts for the health insurance portion of employee
benefits, for which the City is self-insured. The fund also includes property and liability
insurance and worker's compensation insurance, as well as the administrative costs of
operating the fund. The total costs of this fund are charged proportionally to each of the
other operating funds.
Component Units
Allen Economic Development Corporation (AEDC)
The AEDC is a legally separate entity from the City and is responsible for aiding, promoting
and furthering economic development within the City.
Community Development Corporation (CDC)
The CDC is a legally separate entity from the City and is responsible for supporting the
improvements in community parks and recreation, streets and sidewalks, public safety and the
community library.
The chart below shows the relationship among the various funds and their primary revenue sources.
Revenue Source.
Property Sal" & Use User
Tax Tu Fees Special Revenue Internal Services
General Fund x x
Debt Service Fund x
Tax Increment Fin. Fund x x
Rotel Tax
x
Community Dev Corp
x
Economic Dev Corp
x
Water & Sewer
x
Solid Waste
x
Drainage
x
Golf course
x
Park & Rec Programs
x
Antenna Rental
x
Grants & Special Rev
x
Replacement Fund
x
Risk Management
x
City of Allen 13 FY 2009 Budget
CITY OF ALLEN
FUND STRUCTURE
2008.2009 FISCAL YEAR
Other Funds
In addition to the funds presented in this document, the following funds, although not part of
the annual operating budget, are audited each year and are included in the City's
Comprehensive Annual Financial Report (CAFR). All are classified as Governmental fund
types.
Capital Proiects Funds
The Capital Projects Funds account for all resources used for the acquisition and/or
construction of major capital facilities by the City, except those financed by proprietary funds
and trust funds. The budget for these funds is presented by project type as a five-year plan in
the City's Capital Improvement Program document. This document is approved, and the
updated plan is adopted, each year at the same time the annual operating budget is adopted.
These funds include: General Capital Projects, General Obligation Bond fund, and Drainage
Improvements. More detailed explanations of the purpose of each fund may be found in the
Comprehensive Annual Financial Report.
Other Soecial Revenue Funds
Although these funds are not included in the annual adopted operating budget, the proceeds
from these specific revenue sources are legally restricted to expenditures for specific
purposes. The purpose of each of these funds is as follows:
Asset Forfeiture Fund — to account for activities associated with assets legally seized
and forfeited.
Facilities Agreement Fund — to account for funds received from builders and developers
used on specific facility agreements such as neighborhood parks, paving and
assessments in new developments.
Park Dedication Fund — to account for funds received and expended for the acquisition
of additional park land and for the development of neighborhood parks.
City of Allen 14 FY 2009 Budget
CITY OF ALLEN
BUDGET PROCESS
2008-2009 FISCAL YEAR
Budget Process
The budget process is a yearly activity as set forth in the City Charter, Article IV, Section 4.01
to 4.10. The City Council adopts an annual budget prepared by City Management. It is part of
the strategic planning process the City of Allen uses to proactively forecast programs needed
in a fast growing community. The budget process starts each year in January with the City
Staff analyzing new projects and goals that the City Council has identified as areas of interest
and would like to see developed into the strategic plan. The Finance department updates
projections of major revenue sources to determine whether total expenditures will need to be
adjusted accordingly at midyear. Starting in February departments begin preparing their
personnel requests for the coming year; these are due to Human Resources in mid-March, to
allow time for evaluation and pricing prior to budget input. In early March, a team made up of
representatives from Planning, Engineering, Community Services, Building and Code, and
Finance meets to develop the basic assumptions that will be used during the budget process.
Starting in February and continuing through March departments prepare their requests for
items to be replaced from the Replacement fund. In April, a team of representatives from
Finance and the departments that have fleet operations evaluates these requests and
prepares a recommendation for the City Manager.
At the budget kick-off meeting in March, the City Manager gives departments the guidelines to
be used in preparing budget requests. The budget is broken down into three parts: a year-end
estimate, a base budget for the upcoming year and new programs for the new fiscal year.
The year-end estimate is a projection of revenues and expenditures for the remainder of the
current fiscal year. All accounts are evaluated to determine whether they need to be adjusted
from current budgets. Accounts that are under or over budget are revised to meet year-end
needs. New projects are not added to the year-end estimate. Only the cost for maintaining
the current base operation is revised as needed.
The base budget estimate for the upcoming fiscal year is the proposed cost for maintaining the
current base operation, and assumes no additions of personnel or equipment. Activities that
require additional resources to maintain the current service level, due to factors such as growth
or new facilities, are considered additions to the base budget, and are included in the new
programs part of the budget. Increases to the operating portion of the base estimate are
limited by a set percentage that is tied to an economic indicator to reflect inflation. All capital
and one time purchases from the previous fiscal year are not included in the base budget.
The third part of the budget is new programs. This is defined as any change in program
emphasis, expenditure of funds, or allocation of personnel or equipment that will result in a
change in the level of service currently being delivered. All requests for new personnel, fleet,
or equipment that represent a net addition to the operation are included in new costs. For
each new program, the department provides a description, itemization, and justification for all
costs included in the new program. These are submitted by the departments in a list prioritized
according to need.
City of Allen 15 FY 2009 Budget
CITY OF ALLEN
BUDGET PROCESS
2008-2009 FISCAL YEAR
When all three parts of the budget have been prepared by the departments, Finance reviews
them to ensure they are within the budget guidelines. Once all departmental budgets are
completed, each Director meets with the City Manager to discuss their requests for the
upcoming year, as well as any adjustments needed in the current year. The City Manager
makes any necessary changes, and submits the proposed budget to Council at the second
Council meeting in July. At the budget workshop meeting in August, Council has the
opportunity to review the budget with the City Manager and Directors, and discuss their
opinions and any concerns.
After the Council budget workshop there is a public hearing on the budget and a public hearing
on the tax rate. Although public hearings on the tax rate are only required by law if certain
criteria are met, the City conducts at least one public hearing each year whether required or
not. This gives Citizens a chance to voice their opinions. In the FY2009 budget process, two
public hearings were required on the tax rate. To be consistent, the City chose to hold two
public hearings on the budget as well.
The City Council adopts the final budget at the first regular Council meeting in September.
Budget Adjustments/Amendments
Budget changes that do not affect the "bottom line" total for a department, but transfer dollars
from one line item to another within a department's operating budget, or changes between
divisions within a department, are allowed at each Director's discretion. Any budget
adjustment that brings about a change in the total appropriation for a department may be
allowed by the City Manager at the written request of the department, based on the City's
ability to fund the request. Any budget adjustment that brings about a change in total
appropriations requires Council's approval in the form of an ordinance.
City of Allen 16 FY 2009 Budget
CITY OF ALLEN
BUDGET CALENDAR
FISCAL YEAR 2008-2009
Oct. - Nov. 2007 Departments prepare Strategic Plan updates
December 14, 2007 Strategic Planning meeting - Executive Staff
January 19, 2008 Strategic Planning with Council
Febmary 6
Vehicle replacement lists, forms, and instructions sent to departments
March 6
Budget assumptions meeting
March 12
I.T. requests due to I.T.
March 13
Preliminary meeting - Risk Management fund
March 14
Personnel requests due to Human Resources
March 14
Vehicle/equipment replacement requests due to Finance (inspections between 3117 and 3121)
March 25 & 26
H T E budget data entry training (March 15 at 9am and 2pm; March 26 at 8:30am and 10:30am)
March 26
I.T. Committee meets
March 27
Budget kickoff meeting (10am, Council chambers)
April 3
Vehicle Replacement Committee meets
April 11
Vehicle Replacement and I.T. recommendations to City Manager
April 16
Capital Projects (C1P) information due to Engineering department
April 22
Budget input deadline for:
Public and Media Relations Fiance Library Planning
Gty Secretary and Council Community Sv (Admim) Unhy Collections IT
April 29
Budget input deadline for:
Policcand Fire Buildingand Code Clty Administration Engineering
Community Services (all other) Parks and Recreation Human Resources Risk Management
April 22 - May 16
Finance reviews departmental submittals; meets w/ departments as needed
May 12-16
Staff review of Hotel Grant applications for completeness
Week of May 19
Hotel Tax Committee makes recommendations to City Manager
May 19 - May 28
City Manager/department head budget review (Memorial Day holiday is Monday, May 16)
May 29
Department summary pages due to Finance; Org charts to Finance from Human Resources
May 29 -June 20
Final budget preparations
Jane 30
Preliminary budget information to Council
July 9
Briefing to department heads on proposed budget
July 11
Departmental performance measures due to Finance
July 22
Deliver Proposed Budget to City Council; Council takes record vote to place on the agenda of a
future meeting a proposal to adopt the tax rate; Council sets public hearing dates for
budget and tax rate
July 25
Deadline for chief appraiser to certify rolls to taxing units
July 28
Calculation of effective and rollback tax rates (County publishes in 7/31 paper)
July 31 (Thursday)
County publishes fust notice of public hearing on tax rate (at least 7 days before public hearing);
post on City website and cable channel until 8/27 (day after 2nd public hearing)
July 31 (Thursday)
City publishes fust notice of public hearing on budget (5 to 15 days before public hearing)
August 8-10
Council budget workshop
August 12
First public hearings for budget and tax rate; announce date, time, and place of vote on tax rate
August 13
Briefing to department heads on results of budget workshop
August 14 (Thursday)
County publishes second notice of public hearing on tax rate (at least 7 days before public hearing)
August 14 (Thursday)
City publishes second notice of public hearing on budget (5 to 15 days before public hearing)
August 19
CIP document to Planning & Zoning Commission
August 21 (Thursday)
County publishes first Notice of Vote on Tax Rate
August 26
Second public hearings for budget and tax rate; announce date, time, and place of vote on tax rate
August 27
Remove notice of public hearing from website and TV; post Notice of Vote on Tax rate until 9/10
August 28 (Thursday)
County publishes second Notice of Vote on Tax Rate
September 9
Adopt budget at regular council meeting; adopt tax rate at regular Council meeting
October 31 Final document published
City of Allen 17 FY 2009 Budget
CITY OF ALLEN
BUDGET PROCESS
2008-2009 FISCAL YEAR
Strategic Plan
The City of Allen takes the "team approach" to strategic planning. All departments participate
in the development of the City's Strategic Plan, which is a detailed expansion of the eight goal
statements developed by the City Council. The City Council, along with the City Manager and
Directors, has identified one or more strategies related to each goal. Each of those strategies
has one or more objectives which are incorporated into the budget as resources are needed to
achieve them. Department summaries found throughout this document identify tasks related
to attaining these objectives, in addition to normal "daily" operations.
Each year, beginning in October, departments provide the City Manager's office with an
updated status for each objective, as well as any suggestions for additional objectives which
will help achieve the City's overall goals. These are compiled into the updated Strategic Plan
document, which is presented to Council at the January strategic planning session. This
session is attended by the Council, the City Manager, Assistant City Manager, department
Directors, and Assistant Directors. At this meeting, Council reviews the status of existing goals,
and identifies additional goals. Based on this input, any newly identified goals and objectives
are then incorporated into the revised, updated document.
On the fallowing pages the Strategic Plan Summary is presented, followed by a list of the
objectives for each goal strategy. A complete list of tasks related to each objective may be
found in the complete Strategic Plan document, published by the City Manager's office. The
information presented here is from the 2008 Strategic Plan document, which was the basis and
justification for some of the budget items requested for FY 2008-2009.
Capital Budget
The capital planning and budgeting process is a major, ongoing part of the strategic planning
process. Each year, the Engineering and Planning departments, working with other
departments, reevaluate project priorities, review funding sources, and identify new projects as
needed. This information is incorporated into the five-year CIP document. The updated
document is given to the City Council in late July, at the same time the proposed budget is
presented. Approved by Council at the same time the annual operating budget is adopted, this
document is used as a guide for project, debt, and other related budget planning. As such,
future years are subject to change. In addition, debt issuance for future projects may be
subject to voter approval.
Throughout the year projects are monitored and reprioritized as necessary. The City utilizes
the project accounting and budgeting components of the financial software to assist with the
monitoring aspect of the process. Monthly reports are provided to Council to keep them
informed of the status of projects.
Information from the CIP document, along with further discussion of capital projects, may be
found in the "Capital Projects" section of this bock.
City of Allen 18 FY 2009 Budget
City of Allen 19 FY 2009 Budget
City of Allen
2008 Strategic Plan
Implementation Plan
d Safety
ResponsibillN
Ongoing Strategies:
Sndegy 1.
Continue to provide progressive and efficient emergency services
PollcefF'oe
2002
Jan -10
Ongoing Objectives:
Objective 1.
unable Pubic Safety Communication System
P.IWFire
2009
Jan -ID
Objective 2.
Improve& enhance communications center
FriendFira
2002
Mayi
Objective 3.
Effectively use technology to enhance pubic safety services
Poliadv ire
2002
01
Objective 4.
Erdeves and promote Fire Prevention Eduratlan Programs
Fire
2002
May -08
Objective S.
Develop& enhance standards for quality fire protection
Fire
2006
Aug 08
Strategy 2.
Manage growth and development to preserve Allen's character and maintain
Punning
2001
Cor
neighborhood vitality
Ongoing Objectives:
Objective 1.
Continue implementation of the Neighborhood Intel Program
Planning
2006
Oct -011
Objective 2.
Develop a revltaluation plan far older neighborhoods and commergel developments
Planning
2001
Oct -08
Strategy 3.
Renovate and Construct Neighborhood Parks with Designs for Water Conservation
P&R
Ongoing Objectives:
Objective 1.
Construct Allonwocal Park
P&R
2002
Novi
Objective 2.
Corsimct Wiadvige Neighbarlwod Park
Pi
W07
Ju410
Objective 3.
Construct Term Creels Neighborhood Park
P&R
2007
Apr -08
Ob, ive<.
Construct Waterford! Parks Neighborhood Park
P&R
2007
Apr -08
Objective 5.
Cansimct Shelley Farm NeighMrhoal Park
P&R
2007
Mar 09
Strategy 4.
Redevelop Hillside Property (ball fields)
P&R
2002
Apr -GQ
Ongoing Objectives:
Objective t.
Identify long term uses for the property
P&R
2002
Al
Strategy S.
Implement safety monitoring systems throughout the park system
Park
2007
Safel
Ongoing Objectives:
Objective 1.
Install Video Camera Recording Systems In City Parks
P&R
2007
Sep 08
City of Allen 19 FY 2009 Budget
City of Allen 20 FY 2009 Budget
City of Allen
2008 Strategic Plan
Implementation Plan
al alliances and Partnerships with agencies and
Year
Target
ct Allen
ResoonsibiliN
Identified
Date
Ongoing strategies:
Strategy 1.
Crude racmllonal prteutra s
PBR
2005
Jan -09
Ongoing Objectives:
Objective 1.
Oevebp partnership lir golf course resort facility
P8R
2005
Jul08
Objective 2.
Develop partnership uih ASA for future pull facilities and recreational opportunities
P8R
2005
Jan -08
Objective 3.
Work with commercial developments to create special programadvents
P8R
2005
Jan 09
Strategy 2.
Expand Public Safety Regiogal Partnerships
Police
2005
Call
Goal Objectives:
Objective 1.
Continue to expand existing partnerships with FEMA and Homeland Security
Police/Fire
2007
Darned
Strategy 3.
Fully otitis matching greater from Collin County, NCTCOG and TPWD
PfiR
2005
00-08
Ongoing Objectives:
Objective t.
Obtain grants for open space
P8R
2005
Oct-Ofi
Objective 2.
Obtain grants for green bees and aftemative transportation
P8R
2005
S.µ08
Objective 3.
Real whether or not NCTCOG has an Economic Development District (EDD)
AEDC
2007
Cartoon
Strategy 4.
Continue leveraging hanspmlation matching funds
Eng
2005
Mal
Ongoing Objectives:
Objective 1.
Continue partnerships with Tx00T for new roadway projects has Goal 3, Strategy 2)
Eng
2005
Decd2
Objective 2.
Continue partnerships with County for new roadway projects(see Goal 3, Strategy 2)
Eng
2005
May -08
Strategy 5.
Foster educational panrrerships for K-12 education and higher education
Uopposed
2006
Mai
Ongoing Objectives'.
Objecdve1,
Work with various Universities to pursue opportunities of opening a satellite facility
Planning
20002006
Met 08
Strategy 6.
Define and adsorbed. Ml 's Positions and iMsresb al the Teas legislature
Admin
2006
Jeri
Ongoing Objectiv.s:
Objective 1.
Legis@five advised, through aemion and promotion of a City pe rmen/apinds
Admilor
2006
Jal
Objective 2.
Monitor state legislation as public transportation funding
Eng
2003
Jami
Objective 3.
Develop Plan for legislative changes cased to Halfunding
Fin/AEDC
2003
Jan -09
Strategy 7.
Work goal partners to Protect and conserve netuml resources
CS/Eng
2007
Dei
Ongoing Objectives:
Objective t.
Work warh NCTCOG to protect and improve air quality
Eng
2007
Dia08
Objective 2.
Werk aft pe.me to protect antl compered electricity,
CS
2077
00-13
Objective 3.
Administer this Texas Pollution Discharge Elimination System (TPOES) Permit
Eng
me
Ocl-08
City of Allen 20 FY 2009 Budget
City of Allen
2008 Strategic Plan
Implementation Plan
Goal 3.
Improve regional mobility through transportation initiatives
year
Target
Reappraisal, W
Identified
Date
Ongoing Strategies:
Strategy 1.
Develop a local/regloral transit plan including mass iransiViight rail
PlanlEng
2003
May -11
Ongoing Objectives:
Objective t.
RessarMnaeallaosithiliy of local transportation system through partic,patlon in NCTCOG Regional
PtaNEng
2006
Jrl 09
Study
Objective 2.
Edurate offshore of Our transportation needs
PAMRO
2003
Opt08
Objective 3.
HoM election repand,., mass transit
city Sec
200
May -11
Objective 4.
Begin implementing mass transit plan
AdmlNPlan
200
Jen -12
Objective S.
Novel funding &legall support to pursue mess sanaiught rail
PlaNEng
2008
Doi
Strategy 2.
Continue to leverage County, Stab (TXDOT) and Federal rewurces for roatl
Eng
funding
2004
Jun -11
Ongoing Objectives:
Objective 1.
Development of SH 121 Limited Access HigM1way
Eng
2000
Jun -11
Objective 2.
Work With TcOOT on US 75
Eng
2000
Jan09
Objective 3.
Rewnsbyd US 75 and SH 121 lnterGunge
Eng
2004
Sep 12
Objective 4.
Continue active menglows p In Deal Regional Mol CarlBion. NCTCOGL Regional
Eng
2004
Dac-OB
Tranaponabon Cannot and other organisations
Objective S.
Porsue SH 121 concession fee for Allen read projects
Eng
2007
Jol-Oa
stMegy 3.
ACDvely work to address legisb8ve Issues relabtl tb transportation
Ndmin
2008
Dec -08
Ongoing Objectives:
Objective 1.
Form a Collin County Partnership with neghboring of" to arrival pursue legislative solutions, t0
Plani
2008
Decade
transportation
Objective 2.
Owns a position for the City of A,ten On the Regional Transportation Comminee(RTC)
Plarl
2008
Del
City of Allen 21 FY 2009 Budget
City of Allen
2008 Strategic Plan
Implementation Plan
Goal 4. Signify, enhance and communicate Allen's identity to
the nation.
Ongoing Strategies'.
Strategy 1. Advance Trails Plan to ensure continuation and connectivity of the hails system PaR 2002 Dec 08
Ongoing Objectives:
Objective i. Continua construction of trail improvements to Implement the regionalsix come hal system P&H 2002 Oec08
Strategy 2.
Continue to seek open space funding
Par
2002
Dec -13
Ongoing Objectives:
Objective t.
Continue to appN for Colin County Open Space 9.of footle
P8R
2002
Cal
Objective 2.
Design and Compact Mason Farm
P8R
2000
Nei
Strategy 3.
Plan for the design and construction of needed City Parks and Recreation Facilities
PSR
2003
Dei
Ongoing Objectives:
Objective1.
Establish new recreation(acility and adjoining community park wast of US 75
Pi
2003
Mar -13
Objective 2.
Design end ConsWct Celebration Park. Phase 11
Pi
2007
Sep08
Objective 3.
Design and Construct an Athktm Complex
p8R
2007
Mar -11
Objective 4.
Renovate the existing Joe Farmer Recreation Center
P8R
2008
Dec -13
Objective S.
Develop Dog Park Concept
Pak
2001
Jami
Strategy 4.
Signify the City of Allen through beautification efforts
PBRIE,
20M
Deodg
Ongoing Objectives:
Objective 1.
Construct City Entrance Monument
P8R
2004
Nov08
Objective 2.
Impisment the Public Art Mhoor Plan
Path
2007
Dec 08
Strategy 5.
Develop L@rary outmost opportunities for the community
Library
2005
OcH-08
Ongoing objectives:
Objective 1.
Encourage area attenuations to assist vdih development of the Librarys courtyard and sculptors
Library
2005
Oct -08
'akar
Objective 2.
Strengthen popular audio-visual collections and services
Library
2005
Senegal
Objective 3.
Focus on offering referenre and Information services electronically
Library
2005
Oct -08
Strategy 6.
Dawlop programs that promote cultural and intellectual da Wpment
Library
2002
Detroit
Ongoing Objectives:
Objective 1.
Research and secure educational and entertaining exhibits for the an gallery space
Library
2006
Out 08
Objective 2.
Develop and present cultural programs for special occasions
Library
2006
Oct 08
Strategy 7.
Expand the City's Holiday celebration
Pi
20D7
Dec -08
Ongoing Objectives:
Objective 1.
Work with staff to Identity It develop project
P8R
2007
Apr -08
Objective 2.
Present Mea. as Park Edge antl City Couml
P&A
2007
May 08
Objective 3.
Implement new celebratiortlevent
P8R
2007
Dec05
Strategy 0.
Develop a Healthy Communities initiative to encourage fitness, exercise and
PaR
2007
Dri
healthy lifestyles
Ongoing Objectives:
Objective 1.
Develop a Healthy Communities Program
P8R
2007
Dec 18
Shahgyg.
Update the City's Parks and Recreation Master Plan
P8R
2007
Saloon
Ongoing Objectives:
Objective t.
Identify lvionties far Master Penn
PdR
2007
Apr -08
Objective 2.
Present Recommendations for PBR Master Pan
PaR
2007
Seem
Strategy, 10.
Emphasise marketing efforts to communicate Allen's identity
PAMRO
2006
Dec -08
Ongoing Objectives:
Objective t.
Web redesign project will assist in communicating Allen'a identity
PAMRO
2006
Apc08
Objective 2.
Design updates lar major City pubication.
PAMRO
20013
Sup -08
Objective 3.
Determine Interest in developing a Sunnding strai
PAMRO
20118
Dei
City of Allen 22 FV 2009 Budget
City of Allen
2008 Strategic Plan
Implementation Plan
Goal 5. to infrastructure
Ongoing Strategies'.
Strategy 1.
Implementation of the 20073013 Bond Program
Ongoing Objectives:
Eng
Objective 1.
Implement Year 1 of the CIP GO Bond Program
Objective 2.
Continue to Communicate with citizens on the status of Bond
Strategy 2.
Continue to Improve tratric management within the City
Ongoing Objectives:
Candi
Objective t.
Construct an integrated synchmaroped traffic signal system t0 provide for improved monitoring and
Des -08
conclusion
Strategy 3.
Bandung and Implement Infrastructure Maintenance Planischedules for Community
CSIEng
Service operations
Ongoing Objectives:
CS
Objettive 1.
Continue alley repleoement program
Objective 2.
Review bng-term maintenance of existing buildings, streets. wafer and sewer lines
Strategy♦
ConsWd and improve roadway lntraslruduro
Ongoing Objectives:
Oct -08
Objective 1.
East Stacy Road Improvement- Phase I
Objective 2.
East Stacy Road ImprovementPhase11
Objective 3.
Went Exchange Ptalway-Phwae 11
Objective a.
Exchange -Overseas m SH 121
Objectives.
Bar 5- Explown, to Stent .
Objective 6.
Country Small Lane
Objective 7.
RIJ9evlew Do"
Objective 6.
Rldgeview Interchange Win US 75
Objective 9.
Ridgeview Enter -Ann to Custer
Objective 10.
Ridgeview Drive- US 75 to Stacy Road
Objective ll.
Ridgeview Drive - Stacy to Alma
Object 12.
Chappeml Read
Objectwe 13.
Waders Road
Strategy, a.
Plan for Me .n dlon o/ needed City facilities
Ongoing Objectives:
JwsI5
Objective 1.
Promote a more "green"approach to wnsVudlon of new facilities
Objective 2.
Combas a Service Center
Objective 3.
Construct Fire Station 5
Objective e.
Construct Fire Station 6
Objective 5.
Po4w Holing Randy Remodel
Objective 6.
RenoveWExpaM the Animal Cannot FMility
Objective 7.
Construct Allan Event Canter
Year T r
Responsibility IdenQW
Eng
2008
Mal
Eng
2008
Masi
Engi PAMRO
2008
goods
Erg
2000
Candi
Eng
2000
Des -08
CS
2000
00-00
CSIEng
2000
Col
CS
2008
Oed 08
Eng
2000
Bea12
Eng
2000
Oct -08
Eng
2007
Di
Erg
2000
Au9i
Erg
2007
Jui
Erg
2000
Jul
Erg
2007
Jwl
Erg
2007
Nov -13
Erg
2007
Egli
Erg
2007
Cusi
Eng
=7
Nov -13
Erg
2007
JwsI5
Eng
2006
FW10
Erg
2006
Jeri
Erg
2008
alcii
Eng
2008
Di
Eng
2005
Feo-iO
EntpFire
2005
Jul -09
lm, ire
2005
Novi
Eng/Police
Mon
Nov -08
Eng/Police
2002
Nov -10
Eng
2008
01
City of Allen 23 FY 2009 Budget
City of Allen
2008 Strategic Plan
Implementation Plan
Goal 6.
Year
Target
- -
Rafstlblli
Identified
Date
Ongoing Strategies:
Strategy 1.
Utilize technology for optimum performance and customer service
IT
2606
act11
Ongoing Objectives:
Objective 1.
Research the use of wireless technology
IT
2006
Apr -11
Objective 2.
Expand use of GIS tools
Planning
2001
on,08
Objective 3.
Implement the IT Master Plan
IT
M7
00-11
Objective 4.
Conadder a virtual communication pladorm
IT
2008
DeC-09
Strategy 2.
Develop Human R69ourdea pmerama to become the City that is the "Employer of
HR
2000
Mar -09
Choice'
Ongoing Objectives:
Objective 1.
Develop a profesalonal development program for city employees
HR
2007
Jun -OB
Objective 2.
Continue to improve and maintain quality shaft
HR
2007
Mall
Objective 3.
Enhance pmandestlon-wide training programs
HR
2000
Den08
Objective 4.
Continually review and address HR programs to maintain an excellent woMfmce
HR
2008
Jani
Strategy S
Continually Enhance ttre City of Allan's Customer Service Approach to DalM ng
HR
Mal
Duality $aNltea
2006
Ongoing Objectives:
Objective 1.
Continue to emphasize the Qtys organizational values through the PRIDE program
HR
2006
Man 10
Strategy 4.
Ensure excellent fiscal management to maintain public must
Finance
2000
May -09
Ongoing Objectives:
Objective 1.
Improve financial procassing using technology and more efficient policies and prccetlures
Fiat
2000
Mar -09
Objective 2.
Provide and maintain public services within the poleMlal revenue limits facing the City
Flrlence
SOOT
Od-08
Objetlive 3.
Mainteinlsuslein Menially sound channel
Finance
2000
May -0B
Objective 4.
Improve processing methodsand implement technology changes
Finance
2000
Aug -08
Strategy 3.
Continue to Highlight the City's Exemplary Programs through Regional, State, and
National Award Applications
Admin
2006
Dec -09
Orgill Objectives:
Objective i.
Apply for TML Municipal Expedience Awards
Admin
2004
Dri
Objective 2.
Apply for NLC Awards
Admir
2004
Dec09
Objective 3.
Apply for the Users Cities Award
Admin
2007
Dri
Strategy 6.
Continua Me maintain and mh m yeabeatie to improve customer service
PAMRO
2006
May -11
Ongoing Objectives:
Objective 1.
Continue to investigate the feasibility of a commerce and implement on-line transactions
IT/Admin
2000
May 11
Objective 2.
Redesign the City of Allen web site
Pi
2006
Mar -08
Strategy 7.
Continua to Provide Creative Original Programming on the City of Allen
Part
2006
Deo08
Governrcent Channel ACW
Classing Objectives:
Objective1.
Continue to develop award winning programs oa the City s cable channel
PAMRO
2006
Dec -0e
City of Allen 24 FY 2009 Budget
City of Allen
2008 Strategic Plan
Implementation Plan
Strategy 1
Create and implement a Umctable for public and private investment In BOB area
surrounding the D.S. 75 and SIX 121 mistakable.
PWAEoC
2006
J6n-08
Ongoing Objectives:
Objective 1.
Continue dialogue with Developers regarding their plans for a mixed use development
PlanlAE00
20M
Met 08
Objective 2.
Use public Incentives to adept the timeline and tlevelopment of the projects in this area
Plan/AEDC
2006
Join 09
Objective J.
Remain Involved In the decision-making process lar design and implemental of the S.H. 121
Eng
2006
Dec -07
Project
Strategy 2.
grounds public sector eapertjse and assistance for a successful naw retail
development 10 the Garden District
PIarl
2006
Oct -08
Ongoing Objectives:
Objective t.
Use an open arms' approach to ensure the developer acntinues the retail development according
PlanIAEDC
2006
Oct -OB
to the pians and sdredule
Objective 2.
Continue arrive rectuamentlarrioniflalogue throughout to entire project
PlanIAEDC
2008
Coal
Strategy 3.
AEOC continue to target prospects to achieve City goals for company recruitment
2006
and business retention
AEDC
Jan -08
Ongoing Objectives:
Objective 1.
ConOnus to identity and target office development produch for the City of Allen
AEDC
2006
on,08
Objective 2.
Continue to Identify and target office tech development products far me Day of Alen
AEDC
2008
Me,08
Objective D.
Maintain succeeded diversity through taryetetl revuilment add markellrg
AEDC
2006
Jan -N
Objective 4.
Local Widely Retention
AEDC
2006
Deaths
Objective 5.
Recruit Order seryite oriented developments to Allan
AEDC
2006
Oct -0e
Objective 6.
Develop and Promote Business Parks
AEDC
2008
Felons
Objective 7.
Recruit Innovation Companies
AEDCAran
2009
Dacca
Objective 8.
Recruit Data Centers
AEDC
2008
DxAs
Objective 9.
Explore new avenues to encourage economic development
AEDC
2008
Jan -09
Strategy 4.
Create an effective process and provide adequate resources to secure and retain
AtonaIAEDC
2006
Aug -OB
desirable retail and mixed-use development
Ongoing Objectives:
Objective 1.
Work with the Hospitality industry
Plannitg
2003
All
Objective 2.
Identify Pal storefront locations as retail arras develop
Pool
2003
Aug -08
Strategy S.
Manage growth and redevelopment
Panning
2003
Oct -08
Ongoing Objectives:
Objective t.
Begin focusing on redevelopment of older commercial areas
Planning
2003
Oct -08
Strategy 6.
Create a viable Central Business District(CBD)
Planning
2004
Dec -08
Ongoing Objectives:
Objective 1.
Redefine the vision for the CBD
Planning
2004
DetOB
Objective 2.
Evaluate the cosgbanerit of redevelopment of the CBO
Planning
2004
Bull
Objective 3.
Invest in CBD Infrastructure
Planning
2004
Jun -OB
Objective 4.
Identify potential developers for CBD
PlanIAEDC
2004
Oct -OB
Strategy y.
Initiate wofbtence development issues related to business attraction and retention
AEOCIPIan
2008
Dec -08
Ongoing Objectives:
Objective t.
Collaborate with colleges, the business community and ALSO to ensure Allen has appropriate
AEDC
2008
Dec08
career technology actions preparatory and remedial preparatory training
Objective 2.
Develop a plan b identify and Begins xfial type of aorkbrce Is needed to repmtl to Allen
AEDC
2008
Dec08
City of Allen 25 FY 2009 Budget
City of Allen
2008 Strategic Plan
Implementation Plan
MLProactively
work to protect and conserve water am.Res>ons
Ongoing SVatgies:
suet", 1.
Work with NTMWD to protect and cpnaerve water resources
CS
2007
Dan 08
Ongoing Objectives:
Objective 1.
Work with other member cities to review NTMWD's service philosophy and to examine such
CS
2007
DecM
issues as governance, sources of water supply. and rase slmcwe
Shadow 2.
Develop water conservation inflationist that encourage residents, businesses and
cs
2007
Oct -0d
City's operations to adopt a "low water -use" lihsti
Ongoing Objectives:
Objective 1.
Enhance programs to inform and reports dames and businesses about water conservation
OS
2007
Stripes
Objectil
Implement iniaaaves to Improve city cpera0oos related to to, conservMiOn
CSPBR
2007
Sep -08
Objectival
Implement technology solutions to enhance water conservation and improve Operations
CINPIR
2007
Oct48
stmt", a.
Improve water and sewer infrastructure
Eng
2005
Jan -17
Ongoing Objectives:
Objecliw 1.
essential HilKNe Water Tower to a 2 tell gallon companies tank
Eng
2005
Dull
Coastline 2.
Reseda t eel lin station and force main
Eng
2005
Jan -it
Objective 1.
Custer Ridgeview 24 inch water line
Eng
2005
Marg
City of Allen 26 FY 2009 Budget
CITY OF ALLEN
FINANCIAL POLICIES AND PRACTICES
FISCAL YEAR 2008-2009
Introduction
The City of Allen, Texas financial policies and practices set forth the basic framework for the fiscal
management of the City. These policies and procedures were developed within the parameters
established by applicable provisions of the Texas Local Government Code, the City of Allen Charter
and internal management.
Basis of Accounting and Budgeting
The City's finances are accounted for in accordance with generally accepted accounting principles
(GAAP) as established by the Governmental Accounting Standards Board (GASB).
The accounts of the City are organized and operated on the basis of funds and account groups. Funds
are established according to their intended purpose and are used to aid management in demonstrating
compliance with finance -related legal and contractual provisions. The number of funds maintained is
the minimum needed to be consistent with legal and managerial requirements.
The City utilizes encumbrance accounting for its Governmental Fund types, under which purchase
orders, contracts and other commitments for the expenditure of monies are recorded in order to reserve
that portion of the applicable appropriation.
The City of Allen uses a budget format based on modified accrual accounting for governmental funds.
This means that budgeted expenditures are recorded when the services or goods are received and the
liabilities are incurred, but revenues are recognized only when they are measurable and available.
Proprietary Funds are budgeted using an accrual accounting basis. Expenditures are still recognized
as they are encumbered, but revenues are recognized as they are obligated to the City.
The budget is prepared in accordance with GAAP, with the exception of depreciation and amortization,
and compensated absences (accrued but unused vacation and sick leave). These are accrued in the
financial statements of the proprietary funds, but are not shown as expenses in the budget.
The City's operating budget is adopted on an annual basis; all appropriations and encumbrances lapse
at fiscal year end. Capital projects have project -length or multi-year budgets; outstanding
encumbrances at fiscal year end are reported as reservations of fund balances and do not constitute
expenditures or liabilities; these commitments are re -appropriated and honored the subsequent fiscal
year.
Financial Reporting
Following the conclusion of the fiscal year, the City's accounting records are audited by an independent
public accounting firm. The Finance department is responsible for preparing a Comprehensive Annual
Financial Report (CAFR) in accordance with generally accepted accounting and financial reporting
principles established by the Governmental Accounting Standards Board (GASB). The document shall
also satisfy all criteria of the Government Finance Officers Association's Certificate of Achievement for
Excellence in Financial Reporting program.
The CAFR shows the status of the City's finances on the basis of generally accepted accounting
principles (GAAP). The CAFR shows fund revenues and expenditures on both a GAAP basis and
budget basis for comparison purposes.
The results of the annual audit prepared by independent certified public accountants designated by the
City Council is included as part of the CAFR.
City of Allen 27 FY 2009 Budget
CITY OF ALLEN
FINANCIAL POLICIES AND PRACTICES
FISCAL YEAR 2008-2009
On-line reporting has been developed to allow individual departments to review and compare actual
expenditures to budget as needed. The Finance department also reviews operating revenues and
expenditures, recommending adjustments as needed. On a quarterly basis, the Finance Department
submits reports to the Council of receipts and disbursements in sufficient detail to show the financial
condition of the City. Status reports for capital projects are provided to Council each month.
Investment Policies
The City Council has formally approved a separate Investment Policy for the City of Allen that meets
the requirements of the Public Funds Investment Act (PFIA), Section 2256 of the Texas Local
Government Code. This policy is reviewed annually by the City Council and applies to all financial
assets held by the City.
Investment Strategies
The City maintains portfolios which utilize the following four specific investment strategy considerations
designed to address the unique characteristics of the fund groups represented in the portfolios:
Operating Funds: to assure that anticipated cash Flows are matched with adequate investment
liquidity and to create a portfolio structure which will experience minimal volatility during
economic cycles.
Debt Service Funds: the assurance of investment liquidity adequate to cover the debt service
obligation on the required payment date.
Reserve Funds: generate a dependable revenue stream to the appropriate fund from securities
with a low to moderate degree of volatility.
Special projects or special purpose funds: assure that anticipated cash flows are matched with
adequate investment liquidity.
Investment Objectives
The City shall manage and invest its cash with four objectives listed in priority order:
• Safety of the principal invested
• Li uidi and availability of cash to pay obligations when due
• Receive the highest possible rate of return 'eld) consistent with the City's investment policy
• Investment officials shall act responsibly as custodians of the Public trust.
Responsibility and Control
Authority to manage the City's investment program is designated by a resolution adopted by the City
Council. The Finance Director is designated as the primary investment officer and the Assistant
Finance Director is the secondary investment officer. Investment officers shall attend at least one
training session related to the officer's responsibility under the Act within 12 months after taking office
or assuming duties.
City of Allen 28 FY 2009 Budget
CITY OF ALLEN
FINANCIAL POLICIES AND PRACTICES
FISCAL YEAR 2008-2009
Investment Portfolio
Authorized investments and maximum percent of total investments include:
Collateralized Certificates of Deposits (CD's)
30%
Collateralized Repurchase Agreements
30%
U.S. Treasury Obligations
100%
Municipal Investment Pool
100%
Commercial Bank Savings Accounts
15%
U.S. Government Agency Securities, non -callable
100%
U.S. Government Agency Securities, callable
70%
U.S. Government Sponsored Corporation's instruments, non -callable
75%
U.S. Government Sponsored Corporation's Instruments, callable
70%
Commercial Paper
20%
Banker's Acceptances
10%
Guaranteed Investment Contracts
25%
State or Local Governmental Obligations
30%
Term of Investment
The maximum term of any investment may not exceed five (5) years.
Quarterly Reporting
On a quarterly basis, the authorized investment officers will submit a signed quarterly investment report
to the City Council that summarizes investment activity for each City pooled fund group. The report
must contain information required by the Public Funds Investment Act and include beginning and
ending market values of each separately invested asset, purchase and maturity dates, additions and
changes to the market value and fully accrued interest for the reporting period.
Procurement Planning
All City purchases of goods or services are made in accordance with the Texas Local Government
Code, including Chapter 252, Purchasing and Contracting Authority of Municipalities, other relevant
federal, state and local statutes. The City's purchasing policy requires all purchases greater than
$15,000 be approved by the City Manager and purchases of $50,000 or greater must be advertised in
accordance with the competitive bid process and awarded by the City Council.
The City implemented a Procurement Card (P -card) Program as a cost-effective alternative to the
existing purchase order process. The P -card is used for small dollar/high volume purchases to assist
employees to more quickly and easily obtain the goods and services needed to get the job done.
Internal management controls together with the card's inherent controls will ensure that the card can be
used only for specific purchases and within speck dollar limits. Periodic audits of P -card purchases
will be conducted with the objective to determine compliance with the P -Card and City Purchasing
procedures.
City of Allen 29 FY 2009 Budget
CITY OF ALLEN
FINANCIAL POLICIES AND PRACTICES
FISCAL YEAR 2008.2009
The following shows a summary of approval requirements for purchases.
APPROVAL REQUIREMENTS
FOR PURCHASES
Supervisor
or Director
Department
Purchasing
city
City
Dollar Figure
Designee
Director
Manager
Manager
Council
$0 to less than $3,000
(purchase order or credit
card)J
J
$3,000 to less than $10,000
J
J
J
$10,000 to less than $15,000
J
J
J
J
$15,000 to less than $50,000
J
J
J
$15,000 or mare
Professional Service
Contracts
J
J
J
$50,000 or more
(Formal Bids - State required
over $50,000)
Materials and Equipment
J
J
J
J
Prompt Payment
All invoices approved for payment by the proper City authorities shall be paid within thirty (30) calendar
days of receipt of goods or services or invoice date, whichever is later, in accordance with State law.
The City will take advantage of all purchase discounts when possible. Checks are issued every Friday
of the month except on holidays.
Insurance and Risk Management
The City has a comprehensive risk management program, including property, liability, safety, workers'
compensation, health, dental and wellness.
The City has established a self-insurance plan for City employees and their covered dependents for
medical and dental care. A commercial insurance company re -insures the City for individual claims in
excess of $100,000. The City participates in the Texas Municipal League Intergovernmental Risk Pool
(TMLIRP), which provides the City with a full range of insurance products and services. TMLIRP
carries the City's general liability, property and casualty, and workers compensation insurances.
Balanced Budget
The City is committed to a balanced budget, and provides full disclosure when a deviation from a
balanced budget is planned, or when one occurs. The City defines a balanced budget as one in which
total appropriated expenditures are equal to or less than total projected revenues plus beginning fund
balances.
Long -Range Planning
The City's annual budget process involves incorporating the goals and strategies identified by the City
Council's three-year Strategic Plan to provide for the community's highest priority needs. Strategic
planning begins with determining the City's fiscal capacity based upon long-term financial forecasts of
City of Allen 30 FY 2009 Budget
CITY OF ALLEN
FINANCIAL POLICIES AND PRACTICES
FISCAL YEAR 2008-2009
recurring available revenues. The City's five-year Capital Improvement Program is used as a guide for
project, debt, and other related budget planning.
Revenue Diversification
The City is cognizant of the fact that a diversity of revenue sources is important in order to improve its
ability to handle Fluctuations in individual sources. The City continues to search for new revenue
sources, while monitoring economic and legislative threats to current sources.
Use of One-time Revenues
The City of Allen does not use one-time revenues for ongoing expenditures. Similarly, it does not allow
ongoing expenditures to result in a decrease to fund balance in any fund.
Debt Capacity, Issuance, and Management
All debt issuances are for the purposes of financing capital infrastructure or long-lived costly assets.
Each debt issuance is evaluated against multiple policies addressing: debt service as a percent of
operating expenditures, tax and revenue bases for the repayment of debt, the overall debt burden on
the community, statutory limitations and market factors affecting tax-exempt interest costs. Sizing of
the City's capital improvement program based on debt capacity in conjunction with conservatively
estimated pay -as -you go revenues help stabilize per capita debt and lower annual debt service costs to
the City over the long-term. When interest rates decline, the City issues advance refunding bonds to
take advantage of the economic gain obtained from the reduction of long-term interest costs. The City
has identified the maximum amount of debt and debt service that should be outstanding at any time
(see "Debt Polic)e', in the Debt Service Fund section, as well as the discussion of debt in the Capital
Projects section of this document).
Reserves
The City maintains a prudent level of financial resources to protect against the need to reduce service
levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time
expenditures. In the General Fund, that level is 60 days of operating expenses. In the Water and
Sewer fund, various bond ordinances require that operating revenues cover the current debt
requirement (both principal and interest) by a minimum of 1.2 times. In the Risk Management fund, the
City maintains a minimum reserve of $500,000 to cover unexpected costs relating to health insurance
claims; the City is self-insured for this component of the fund. Other fund balances are monitored and
managed according to the needs of the individual funds.
City of Allen 31 FY 2009 Budget
CITY OF ALLEN
ECONOMIC OUTLOOK
The City of Allen continues to experience growth. The local economy has continued to expand as a
result of diversification of industries within the City and due to population growth. Residential growth is
not increasing as rapidly as in previous years but continues to grow. Commercial growth is expected to
continue at a steady pace due to construction of a few mixed use developments. Below is a discussion
of the recent trends and influencing factors on the City's expectations that form the basis of the
assumptions made in projecting major revenue sources. These assumptions affect not only the
operating budget for the upcoming year, but also the long term projections as related to debt and
capital projects.
Economic Outlook
For tax years 2004 through 2008, the City of Allen experienced steady growth. During that time, the
assessed property valuation in Allen increased between 7.9 percent and 12.8 percent per year. Growth
due to both new residential and commercial development contributed significantly to this increase, while
existing property values rose with the economy in general. The population grew between 4.3 and 6.9
percent per year. Also during this time period, sales tax revenues grew at an annual rate from a low of
2.5% in 2003 to 18.6% in 2006. The average annual rate of growth in sales tax during the last five
years was approximately 8%. Sales tax is expected to increase dramatically due to Watters Creek and
The Village at Allen opening in calendar year 2008. The increase in sales tax mentioned above also
helps the Economic Development Fund and the Community Development Fund since they each
receive sales tax funding to accomplish their goals and mission.
Favorable economic conditions have had a noticeable impact on the City of Alen's budget. The
various infrastructure and operational needs of the City have resulted in the annual budget increasing
from $77.9 million in FY2004 to $135.9 million for FY2009 for all funds combined. With the City's
residential and commercial growth, there are needs for additional police and fire personnel and
equipment. Fire stations #5 and #6 are being planned. The addition of a City service center within the
next several years will accommodate the increase in the City's fleet. The increase in commercial
construction has resulted in the City adding more inspectors to handle the increased building activity.
The City's growth has prompted the planned issuance of additional debt to pay for streets, drainage,
public safety, and parks projects.
Although economic conditions were favorable in the past, the City anticipates a reduction in residential
growth from previous years. Even with reduced growth, eventual "build out" is expected in about six or
seven years. Several residential developments are in various stages of completion. The City expects to
issue about 450 single family permits in FY2009. In addition, three mixed-use developments are
continuing to be constructed and are in various stages of development. They are:
• The Village at Allen — 181 acres at the southeast corner of Stacy Road and U.S. Highway 75
will include approximately 1 million square feet of retail and restaurants. The development will
include a full service hotel, as well as office buildings, and a 6,275 seat events center.
• Watters Creek at Montgomery Farm — 500 acres at the southwest corner of Bethany Road and
U.S. Highway 75 will have a shopping center with almost 500,000 square feet and several
hundred residences.
• Star Creek — 529 acres on S.H. 121 at Chelsea Boulevard, just west of U.S.75 will have about
900 single-family homes and will include a large retail and entertainment district on the south
side of S.H.121.
These developments will have a steady impact on the growth of the City of Allen's assessed valuations,
population, and sales tax revenues over the next several years. The City continually monitors
economic conditions, and is prepared to make adjustments as necessary should circumstances
change.
City of Allen 32 FY 2009 Budget
CITY OF ALLEN
REVENUE SUMMARY
2008-2009 FISCAL YEAR
The revenue summary section of the budget provides a description and underlying assumptions
for the major revenue sources included in the budget. It also includes any significant trends that
affect the revenue assumptions in the current and future fiscal years.
General Fund
Tax Revenue
Ad Valorem Taxes
Ad Valorem Taxes are the City's largest revenue source; they make up 51.85% of the general
fund budgeted revenues and are estimated at $29.9 million for fiscal year 2008-2009. The
City's property tax is levied each October 1 on the assessed value listed as of the prior January
1 for all real and certain personal property located in the City. Appraised values are established
by the Central Appraisal District of Collin County at 100% of estimated value and certified by the
Appraisal Review Board. The assessed value upon which the 2008 levy (for FY 2009) was
based is $7,023,771,639. The collection rate is estimated at 100% and is based on the City's
historically high collection rate. The total tax rate was lowered to $.556 per $100 of valuation of
which $.423695 per $100 of valuation is for the General Fund operations. The remainder of the
tax rate, $.132305 per $100 of valuation, is used for the Debt Service Fund. The City, in an
effort to rely less on property taxes, has reduced the tax rate the last 16 years.
Sales Tax
Sales taxes are collected by retailers and remitted to the State Comptroller's Office for the sale
of goods and services within the City of Allen. The State returns the portion designated for the
City. The City receives 2 cents of the total sales tax collected. One cent is used in the General
Fund, and the other 1 cent is split between the Allen Economic Development Corporation and
the Allen Community Development Corporation. The City's sales tax collections continue to
grow, although at a slower rate than in the last few years, and make up approximately 21% of
the total General Fund revenues. This avoids too heavy a reliance on such an elastic source of
revenue. With the growth in previous years, the City Council has made an effort to use sales
tax revenue to reduce the property tax rate for the Citizens of Allen.
City of Allen 33 FY 2009 Budget
Tax Revenues and Tax Rate
35,000
--
0.80
_ 30,000
0.70
$ 25,000
0.60
w 20,000
0.50 x
0.40 a'
m 15,000
0.30
10,000
0.20 g
5,000
0.10
0
i
0.00
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008R 2009
General Debt — Tan Rata
Sales Tax
Sales taxes are collected by retailers and remitted to the State Comptroller's Office for the sale
of goods and services within the City of Allen. The State returns the portion designated for the
City. The City receives 2 cents of the total sales tax collected. One cent is used in the General
Fund, and the other 1 cent is split between the Allen Economic Development Corporation and
the Allen Community Development Corporation. The City's sales tax collections continue to
grow, although at a slower rate than in the last few years, and make up approximately 21% of
the total General Fund revenues. This avoids too heavy a reliance on such an elastic source of
revenue. With the growth in previous years, the City Council has made an effort to use sales
tax revenue to reduce the property tax rate for the Citizens of Allen.
City of Allen 33 FY 2009 Budget
CITY OF ALLEN
REVENUE SUMMARY
2008-2009 FISCAL YEAR
General Fund Sales Tax
14,000,000 _ - _ -"-- ----
_at12,000,000
10,000,000
,x,000,000
6,000,000
4,000,000
2,000,000
2000 2001 2002 2003 2004 2005 2006 2007 2008R 2009
Franchise Fees
Franchise Taxes are received from specific entities that provide utility services to residents and
businesses in the City of Allen. Utilities (electric, telephone, gas, and cable) that operate in the
City pay this tax for their use of the City's right of way to run their utility lines. Telephone
franchise taxes are based on number of access lines. Other franchise taxes are based on a
percentage of gross receipts or units of energy sold. Projections are based on population
increase and projected utility use. Franchise fees for fiscal year 2008-2009 are projected at
approximately $5.8 million.
Licenses and Permits
License and Permit revenues represent 2.47% of the total projected revenues for the new fiscal
year. They are made up of commercial permits, city licensing revenues and inspection fees,
and are collected by the Building Inspections department. They include project permits that
cover all parts of construction (electrical, plumbing, and mechanical permits and certificate of
occupancy fees), specific permits (fences, electric, plumbing, etc.) and service fees (re -
inspections, special inspections and special services). Commercial permits for FY2008 revised
are more than double the original FY2008 revenue estimates due to developments at Walters
Creek and The Village at Allen. Permit activity for FY2009 is expected to be 40% higher than
the FY2008 original estimate as construction is completed on the developments. FY2009 single
family permits are expected to be 25% lower than FY2008 revised due to economic conditions.
Water and Sewer Fund
Water & Sewer revenues are collected for the sale of water and disposal of sewage for
residential, commercial and apartment usage. Revenues for fiscal year 2008-2009 are
budgeted at $15 million for water sales and $9.1 million for sewer charges. Last updated in
2006, the City's water and sewer rate study is used as a guide for projecting water and sewer
revenues. The City will update the rate study in FY2009.
City of Allen 34 FY 2009 Budget
CITY OF ALLEN
REVENUE SUMMARY
2008-2009 FISCAL YEAR
Water and Sewer Revenues
$25,000,000
$20,000,000
m -
$15,000,000
c
$10,000,000
$5,000,0o0
$o
2001 2002 2003 2004 2005 2006 2007 2008R 2009
a Water O$eWer
Solid Waste Fund
These fees are charged for residential, commercial, and apartment garbage collection and solid
waste disposal. These fees cover the cost of collection and disposal of this waste by
Community Waste Disposal and the North Texas Municipal Water District. Revenues for
garbage, recycling, commercial collections, and solid waste disposal are projected for fiscal year
2008-2009 at $5.47 million.
Solid Waste Revenues
$6,000,000
$5,000,000
m $4,000,000
m
c $3,000,000
m6J LJ
> $2,000,000
$1,000,000
$0
2001 2002 2003 2004 2005 2006 2007 2008R 2009
•Solid Wash Opaeyeling •aasar mWasb amo,
City of Allen 35 FY 2009 Budget
CITY OF ALLEN
COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES
FOR FISCAL YEAR 2000-2009
TOTAL AVAILABLE $
71,123,088 $ 10,852,650
EXPENDITURES
General Government
Enr Nse Funds;
Public Beaty
24,149,767 -
Ge
3,835,945 -
Debt
TIF
Warr&
2.476,866 -
8olitl
Drainage
Go"
720,873 -
Funtl
- 9,561,097
ServiceFund
1 64%
$ewer,
Wasr
utility
Course
BEGINNINGBALANCE
$ 13,374,679 $
1,354,225
$ 267,020
7,572,507 $
2,144469
$ 969,821
$ 56,789
1.]B%
Franchise Fees
REVENUES
4.51%
34.38%
Licenses and Permits
Ad Valorem Taxes
29,943,621
9,348,425
379,164
-
-
-
-
Sales Tax
12,207,746
-
379,917
-
-
-
-
Franchise Fees
5,849,411
-
-
-
-
-
-
LicensesandPermits
1,424,250
-
-
-
-
-
-
Grander & Contributions
11,500
-
-
-
-
-
-
Charges for Samices
1,423,567
-
-
24,281,000
5,366,520
1,060,614
1,881,952
Fines
1,868,300
-
-
441,100
-
-
-
Miscellaneous
81,485
-
-
106,750
47,000
3.000
-
Interest Earned
800,000
150,000
500
325,000
60,000
50,000
-
Reimbursements
129,185
-
-
-
-
-
-
OperstingTransfers in
4,01
24,126
399,532
TOTAL REVENUES
57,748,409
9,498,425
759,581
25,177,976
5,473,520
1,113,614
2,281,484
TOTAL AVAILABLE $
71,123,088 $ 10,852,650
EXPENDITURES
General Government
15,250,277 -
Public Beaty
24,149,767 -
PublicWorn
3,835,945 -
Culture&Recreation
11,125,822 -
CemmunityDevelopment
2.476,866 -
GrentAdministration
-
Transfers Out
720,873 -
Debt Service
- 9,561,097
ENDING BALANCE
829,226 780,814
17,165,415 5,061,976 666,448
118,762 234,169
2,276,533
Than amount represent cash financing to be provided in FY2009 frem the funds indicated A list of estimated costs for all projects
Distribution of
Revenues
-All Funds
Ad Valorem Taxes
Operating Transfers In
30.56%
402%
Reimbursements
0st
Ea
Interest Earned
1 64%
Miscellaneous
126%
Sales
Fmes1931%
1.]B%
Franchise Fees
Charges for Services
4.51%
34.38%
Licenses and Permits
1 10%
Grants & Contributions
1.28%
City of Allen 36 FY 2009 Budget
CITY OF ALLEN
COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES
FOR FISCAL YEAR 20084009
8 lal Ravenue
1111 Bala Funtls
Component Units
Total
Parks&
Racreatlon
AnMnna NoWl
Renbl Occu .T.
Grant,&
8eLet.1 Rev.
Raplscement Risk
Funtl Management
Economic Community
Development I Development
All Funds
2008-2009
- - 39.671,210
6,240,633 6,240,633 25.068,931
$ 370,532 $ 435,915 $ 1,174,798 $ 402,663 $ 4,965,688 $ 2,562,169 $ 2,812,130 5 2,482,492 $ 41,154,966
included in the five-year DIP may be found in the Capital Projects section of this book.
Distribution of Expenditures -All Funds
Debt Service
Capital Projects'
Transfers Out 11*22�
1,331,997
6,990,815
-
-
44,633,013
'
-
-
-
-
-
-
-
2,309,400
91,096
354,152
947,950
-
-
-
-
-
1,631,433
16,000
12,00
18,000
9,000
180,000
85,000
80,000
342,000
2,127,500
-
-
-
-
28,000
58,275
-
-
215,60
274,0 00
-
-
274,013
232,757
5,213.770
2,677,644
366,152
965,950
1,931,413
1,539,997
7,361
6,320,633
6,582,633
129,804,278
-$3,157,197 $
755,875
$1,712,463 $
2,248,989 $
6055422 E
9714649 $
]81]328 $
17787"7
$177041884
-
-
-
-
190,620
7,152,480
4,026,168
-
28,229,585
-
-
-
-
747,064
-
-
-
24,896,831
-
-
-
-
48,209
-
-
-
26.971.993
2)86,665
319,960
537,665
-
103,841
-
-
-
17,150,486
-
-
-
-
-
-
-
1,084,379
3,5151,245
-
-
-
1,846,326
-
-
-
-
1,846,326
-
-
-
-
-
-
-
188,000
4,283,537
-
-
-
-
-
-
979,030
2.951.148
15.245.487
$ 370,532 $ 435,915 $ 1,174,798 $ 402,663 $ 4,965,688 $ 2,562,169 $ 2,812,130 5 2,482,492 $ 41,154,966
included in the five-year DIP may be found in the Capital Projects section of this book.
Distribution of Expenditures -All Funds
Debt Service
Capital Projects'
Transfers Out 11*22�
3.15%
Grant Administration
136%
CommunityGeneral
Government
Development20.77%
2.62%
Culture & Recreation
12.62%
Safety
PublicWorks
18.32%
1985%
City of Allen 37 FY 2009 Budget
CITY OF ALLEN
ORGANIZATIONAL CHART
City Council
City Attorney City Manager Municipal Judge
Asaiatent Ci y Manager Building and Code
Compliance
Public and Media Relations 1 j City Secretary
Community Services I I I Engineering
Finance I I I Fire
Human Resources 1.1_I Information Tecimil
Library w Parks and Recreation
Planning antlW Police
Development
City of Allen 38 FY 2009 Budget
CITY OF ALLEN
STAFFING
FISCAL YEAR 2008-2009
Solid Waste Fund
ACTUAL
ORIGINAL
REVISED
PROPOSED
Increase (Decrease)
GeneralFund
2008-2001
2007-3008
2007.2008
2008-2009
FY20M to FY2009
CRY Secretary
2.00
2.00
2.00
2.00
-
Municipal Court
10.00
10.50
10.50
11.00
0.50
City Administration
5.50
5.50
5.50
5.50
-
Public & Media Relations
3.75
3.75
3.75
5.00
1.25
I.T.
7.50
10.00
10.00
10.00
-
Human Resources
4.00
5.00
5.00
5.00
-
police`
148.00
153.00
154.00
157.00
3.00
Parks & Recreation
81.30
83.30
83.30
83.60
0.30
Library
33.81
34.81
34.81
35.81
1.00
Fire
91.00
97.00
97.00
98.00
1.00
Building & Code
17.50
19.00
19.00
2000
1.00
Planning & Development
11.00
11.00
11.00
11.00
-
Community Services
26.00
26.00
26.00
26.00
-
Finance
14.00
16.00
16.00
16.00
-
Solid Waste Fund
4.00
4.50
4.50
5.50
1.00
Drainage Fund
6.00
6.00
6.00
6.00
-
Golf Course Fund
34.00
34.00
34.00
34.00
-
Hotel Fund
-
-
-
1.00
1.00
Parks & Red. Special Revenue Fund
44.03
44.03
44.03
44.03
-
Economic Development Fund
4.00
4.00
4.00
4.00
-
Risk Management Fund
2.00
2.00
2.00
2.00
Total City of Allen Employees, All Funds
620.39
646.39
647.39
657.94
10.55
All positions are shown as full-time equivalents (FTE).
One grant -funded Victims Advocate (non -sworn) position was added at midyear. Grant was received August 2007
City of Allen 39 FY 2009 Budget
CITY OF ALLEN
BEGINNING FUND BALANCE
REVENUES
Ad Valorem Taxes
Sales Tax
Franchise Fees
Licenses and Permits
Contributions
Charges for Services
Fines
Miscellaneous
Interest Earned
Reimbursements
Operating Transfers In
TOTAL OPERATING REVENUES
EXPENDITURES
CITY OF ALLEN
GENERALFUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2008-2009
2006-2007 2007-2008 2007-2008 2008-2009
ACTUAL BUDGET AMENDED BUDGET
$ 11,483,340 111 12,472,193 $ 13,325,307 $ 13,374,679
23,230,344
27,836,891
27,935,025
29,943,621
9,755,380
10,484,154
10,103,519
12,207,748
4,866,243
5,068,750
5,372,079
5,849,411
1,637,556
1,605,000
2,200,645
1,424,250
11,518
6,500
24,236
11,500
1,404,376
1,308,596
1,534,401
1,423,567
1,727,693
1,914,027
1,759,700
1,868,300
160,959
64,500
70,204
81,485
920,440
800,000
800,000
800,000
134,359
131,365
196,906
129,185
2,782,431
3,439,551
3,494,426
4,009,342
$ 46,643,125 $
52,659,334 $
53,491,141 $
57,748,409
TOTAL AVAILABLE $ 58,126,465 $ 65,131,527 $ 66,816,448 $ 71,123,088
General Government
9,111,796
12,768,832
12,860,048
15,250,277
Public Safety
19,825,653
22,547,930
23,116,313
24,149,767
Public Works
3,025,133
3,577,032
3,645,242
3,835,945
Culture 8 Recreation
8,765,336
10,528,058
10,791,342
11,125,822
Community Development
1,893,230
2,339,186
2,294,905
2,476,866
TOTAL OPERATING EXPENDITURES $ 42,621,148 $ 51,761,038 $ 52,707,850 $ 56,838,677
FUND BALANCE BEFORE TRANSFERS $ 15,505,317 $ 13,370,489 $ 14,108,598 $ 14,284,411
Transfers Out 2,180,010 693,776 733,919 870,873
TOTAL GENERAL FUND EXPENDITURES $ 44,801,158 $ 52,454,814 $ 53,441,769 $ 57,709,550
ENDING FUND BALANCE $ 13,325,307 $ 12,676,713 $ 13,374,679 $ 13,413,538
DAYS OPERATIONAL EXPENSES IN RESERVE
Fund Balance Required: 60 days operational expenses
84.8
$ 9,486,501
City of Allen 41 FY 2009 Budget
CITY OF ALLEN
GENERAL FUND REVENUE FY 2008-2009
Franchise Fees Licenses and
Charges for
Sales Tax 10.13% Permits
Services
21.14% 2.47%
o
2.47 /°
i
Fines
3.24%
Miscellaneous
Government
0.14%
26.43%
Interest Earned
1.39%
Reimbursements
41.85%
0.22%
Operating
Ad Valorem Taxes Transfers In
5orem
6.94%
EXPENDITURES BY FUNCTION FY 2008-2009
Culture & Community
Recreation Development Transfers Out
19.28% 4.29% 1.51%
i
General
Government
Public Works -
26.43%
_
6.65%
Public Safety
41.85%
City of Allen 43 FY 2009 Budget
CITY OF ALLEN
GENERALFUND
REVENUES
FISCAL YEAR 2008-2009
2006-2007 2007-2008 2007-2008 2008-2009
REVENUE -DETAIL ACTUAL BUDGET AMENDED BUDGET
Current
$ 22,083,273 $
27,462,566 $
27,467,869 $
29,530,643
Delinquent
148,367
234,268
325,862
275,318
Penalty & Interest
135,657
140,057
140,057
137,660
Miscellaneous
7,305
-
1,237
-
Rollback
855,742
297,000
418,500
445,000
SUBTOTAL $
SUBTOTAL $ 23,230,344 $
27,836,891 $
27,935,025 $
29,943,621
SALES TAX
Municipal Sales Tax 9,674,144 10,397,254 10,009,287 12,101,348
Mixed Drink Tax 81,236 86,900 94,232 106,400
SUBTOTAL $ 9,755,380 $ 10,484,154 $ 10,103,519 $ 12,207,748
Electric
2,936,531
3,124,306
3,200,219
3,341,901
Gas
730,553
746,984
869,994
1,116,884
Communication
341,959
441,436
367,852
391,434
Cable
474,357
459,024
515,514
554,192
Solid Waste
382,843
297,000
418,500
445,000
SUBTOTAL $
4,866,243 $
5,068,750 $
5,372,079 $
5,849,411
LICENSES & PERMITS
60,059
68,141
68,141
70,185
Single Family Permits
645,424
585,000
390,000
292,500
Multi -Family Permits
182,000
80,000
120,000
100,000
Commercial Permits
368,921
500,000
1,260,265
700,000
Building Permits -Other
211,011
220,000
147,000
110,250
Tree Permits
5,400
1,500
47,700
1,500
Unifomr Fire Code Permits
46,048
30,000
37,180
37,500
Health Permits
42,900
44,000
44,000
44,000
Sign Permits
32,410
45,000
45,000
40,000
Clearing & Grading Permit
1,700
2,000
2,000
1,500
Development Permits
3,300
2,500
2,500
2,000
Animal Licenses
60,314
60,000
60,000
60,000
Licenses & Registrations
38,128
35,000
45,000
35,000
SUBTOTAL $
1,637,556 $
1,605,000 $
2,200,645 $
1,424,250
CONTRIBUTIONS
Donations/Sponsorships
11,518
6,500
24,236
11,500
SUBTOTAL $
11,518 $
6,500 $
24,236 $
11,500
CHARGES FOR SERVICE
Court Fees
25,037
28,255
28,255
29,102
Judgment NISI
-
-
57,778
10,000
Teen Court
600
800
800
800
Arrest Fees
60,059
68,141
68,141
70,185
Police Reports
10,771
10,900
10,900
11,000
Reproduction Revenues
5,906
6,000
5,760
5,880
Zoning/Platting/Admin Fees
73,683
50,000
50,000
50,000
City of Allen 44 FY 2009 Budget
CITY OF ALLEN
GENERALFUND
REVENUES
FISCAL YEAR 2008-2009
i11-rig4w3flX,1W
Auction Revenue
2006-2007
2007-2008
2007-2008
2008-2009
51,868
ACTUAL
BUDGET
AMENDED
BUDGET
CHARGES FOR SERVICE - cont.
800,000
800,000
Alarm Registration Fees
134,681
140,000
135,000
135,000
Abandoned Property
25,277
5,000
8,217
2,000
Fingerprint Revenue
7,645
6,000
10,000
10,000
Ambulance Services
697,304
625,000
900,000
900,000
Fire Reinspections
2,300
2,500
2,500
2,500
Reinspection Fees
184,400
265,000
135,000
135,000
Sale of Materials
-
500
-
-
Inspection Fees
175,773
100,000
120,000
60,000
Special Activities/Recreation Fees
940
500
2,050
2,100
SUBTOTAL
$ 1,404,376
$ 1,308,596
$ 1,534,401
$ 1,423,567
FINES & FORFEITURES
$
131,365
$
196,906
Court Fines
1,629,296
1,824,027
1,680,500
1,789,300
False Alarm Fines
33,681
30,000
24,000
24,000
Library Fines
64,716
60,000
55,200
55,000
SUBTOTAL
$ 1,727,693
$ 1,914,027
$ 1,759,700
$ 1,868,300
i11-rig4w3flX,1W
Auction Revenue
33,917
21,000
51,868
64,000
Interest
920,440
800,000
800,000
800,000
Street Light Surcharge
48,576
15,000
5,000
5,000
Miscellaneous
78,466
28,500
13,336
12,485
SUBTOTAL $
1,081,399
$
864,600
$
870,204
$
881,485
REIMBURSEMENTS
Street Sign Reimbursement
1,665
1,000
500
500
Other Reimbursements
132,694
130,365
196,406
128,685
SUBTOTAL $
134,359
$
131,365
$
196,906
$
129,185
OTHER FINANCING SOURCES
Operating Transfers In
2,782,431
3,439,551
3,494,426
4,009,342
Intergovernmental Revenue
11,826
SUBTOTAL $
2,794,257
$
3,439,551
$
3,494,426
$
4,009,342
TOTAL OPERATING REVENUES
$ 46,643,125 $ 52,659,334 $ 53,491,141 $ 57,748,409
City of Allen 45 FY 2009 Budget
CITY OF ALLEN
TAX 'STRUCTURE
FISCAL YEAR 2008-2009
ASSESSED VALUE (Final) - 2008 Tax Year
REVENUE AT $.556 PER $100 VALUATION
CONTRIBUTION TO DEBT SERVICE
CONTRIBUTION TO GENERAL FUND
100.0% COLLECTION RATE
$ 7,023,771,639
$ 39,052,170
$ 9,292,801
$ 29,759,369
TAX RATE DISTRIBUTION
RATE PERCENT AMOUNT
GENERAL FUND
0.423695
76.20%
$
29,759,369 (A)
DEBTSERVICEFUND
0.132305
23.80%
9,292,801
0.556000
100.00%
$
39,052,170
(A) Approximately $300,000 of the General Fund property taxes will be allocated
to the TIF Fund as property tax increments for TIF Zones #1 and #2.
City of Allen 46 FY 2009 Budget
CITY OF ALLEN
REVENUE ASSUMPTIONS
FISCAL YEAR 2008-2009
Assumptions Used for Projecting 2008-2009 Revenues
1 Tax rale used = $ .556
- Based upon final FY2009 appraised value of $7,023,771,639 (8 8% increase)
- FY2008 final assessed value = $6,453,510,061
2. Growth in sales tax revenue of 20.9% over FY2008 revised budget
- FY2008 base sales tax was reduced $690,467 to account for the loss of a company
that contributed a substantial amount of sales tax and other sales tax reductions
due to the economy affecting some technology businesses. However, then added
in $187,500 in sales tax for the Watters Creek at Montgomery Farms commercial
development that opened in May 2008. Finally, added $115,000 for sales tax generated
from the federal economic stimulus checks that were mailed to residents in May and
June 2008.
- FY2009 proposed includes a full year of the Watters Creek commercial development
with continued expansion of retailers for a total impact of $379,920. Also, FY2009
includes approximately 5 to 11 months of retail sales for portions of The Village
at Allen commercial development for a total sales tax revenue impact of $1,291,400.
3. Overall City growth
- FY2009 Residential growth projected at 450 permits
- FY2009 Commemial growth projected at about a 20% decrease from FY2008
- FY2009 MultFfamily projected at 250 units
4. Population - FY2009 approximately 86,719
5. Franchise fees
Electric: TU electric franchise includes a settlement amount of $77,519 plus regular annual
amount. The per capita revenue is relatively static as consumers respond to energy
conservation or switch providers.
CoSery and GCEC electric franchises projected at a combined 10,25% increase over
the revised FY2008 budget. Commodity prices and consumption affect this revenue
source. Additionally, these service areas will have major commercial development.
Gas: TXU(Atmos) gas franchise projected at 7.3% increase from the revised FY2008 budget
for the base franchise. An additional $184,081 was added to the base due to a proposed
increase of 1 % to the franchise rate in FY2009. The change in the franchise rate
will require City Council approval.
CoSery gas franchise projected at a 7.1% increase from the revised FY2008 budget.
Natural gas commodity prices have increased.
Telephone: Access line fees projected at an increase of 6.41%, which reflects growth in the
telecommunications provided to citizens and businesses.
Cable: Cable franchise fees projected at 7.5% above revised FY2008.
6. Other
Ambulance: Revenues projected to increase 44% over FY2008 original due to changes in billing.
Investments: Earnings rate projected 2.25% for the remainder of FY08 and 3.25% for FY2009.
Inflation: CPI for Dallas Metropolitan Statistical Area (MSA) is approximately 3.0.
Gasoline: Used an average rate of $3.00 per gallon for FY08 and $3.30 for FY2009.
City of Allen 47 FY 2009 Budget
CITY OF ALLEN
GENERALFUND
EXPENDITURES BY FUNCTION
FISCAL YEAR 2008-2009
TOTAL EXPENDITURES
City of Allen 48 FY 2009 Budget
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
General Government:
City Secretary
359,157
299,433
317,232
313,001
Municipal Court
570,901
604,834
600,648
682,132
City Administration
583,815
631,345
646,512
694,021
Public & Media Relations
287,799
330,211
361,666
432,474
Information Technology
1,311,927
2,360,695
2,478,288
2,920,162
Human Resources
561,373
641,598
666,157
711,160
Internal Services
3,474,265
5,682,174
4,601,185
6,665,857
The Village at Allen
-
-
860,265
400,000
Building Maintenance
893,614
940,499
986,770
1,030,357
Finance
1,068,945
1,278,043
1,341,325
1,401,113
Total General Government
$
9,111,796
$
12,768,832
$
12,860,048
$
15,250,277
Public Safetv:
Police
11,561,086
12,967,756
13,371,989
13,996,156
Fire
8,264,567
9,580,174
9,744,324
10,153,611
Total Public Safety
$
19,825,653
$
22,547,930
$
23,116,313
$
24,149,767
Public Works:
Community Services Administration
295,758
310,645
331,017
350,457
Streets
705,354
950,649
967,061
925,888
Engineering
2,024,021
2,315,738
2,347,164
2,559,600
Total Public Works
$
3,025,133
$
3,577,032
$
3,645,242
$
3,835,945
Culture & Recreation:
Parks & Recreation
6,584,694
8,254,931
8,443,727
8,612,503
Library
2,180,642
2,273,127
2,347,615
2,513,319
Total Culture & Recreation
$
8,765,336
$
10,528,058
$
10,791,342
$
11,125,822
Community Development:
Building & Code Compliance
1,111,173
1,358,368
1,372,678
1,458,944
Planning & Development
782,057
980,818
922,227
1,017,922
Total Community Development
$
1,893,230
$
2,339,186
$
2,294,905
$
2,476,866
TOTAL OPERATING EXPENDITURES
$
42,621,148
$
51,761,038
$
52,707,850
$
56,838,677
Total Transfers Out
$
2,180,010
$
693,776
$
733,919
$
870,873
TOTAL EXPENDITURES
City of Allen 48 FY 2009 Budget
CITY OF ALLEN
EXPENDITURES BY CLASSIFICATION
AS A PERCENT OF TOTAL GENERAL FUND BUDGET
FISCAL YEAR 2008-2009
2007-2008
2006-2007 %OF REVISED %OF 2008-2009 %OF
CLASSIFICATION ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET
Personnel Services $
30,769,025
68.68% $
35,080,399
65.64% $
37,885,284
65.65%
Operations
9,582,035
21.39%
13,456,001
25.18%
15,098,839
26.16%
Professional services
1,785,624
3.99%
2,387,580
4.47%
2,516,754
4.36%
Capital
484,464
1.08%
1,783,870
3.34%
1,337,800
2.32%
Transfers
2,180,010
4.87%
733,919
1.37%
870,873
1.51%
TOTAL $
44,801,158
$
53,441,769
$
57,709,550
General Fund
Expenditures By Classification
Operations
26.16%
Professional
Services
4.36%
Capital
2.32%
Personnel Transfers
Services 1.51 %
65.65%
City of Allen 49 FY 2009 Budget
CITY OF ALLEN
BUILDING AND CODE COMPLIANCE
DIVISIONS
HEALTH INSPECTION 001-4520
BUILDING INSPECTION 001-4530
Director
1
Plans E.aminer Emironmental;ealrh
I mi
Code Inspe=r L� Emironmenbl Health
II 2
Permit Supervisor
Representa@
4
City of Allen 51 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND BUILDING & CODE COMPLIANCE 001-4500-460
The Building and Code Compliance department is a multi -functional department charged with the responsibility of
managing compliance of building codes, zoning and health ordinances.
Accomplishments in FY 2008:
• Processed permits, completed plan reviews, and inspected over 600 single-family homes and more than
300 businesses and public buildings, representing a 15% increase in commercial activity. Over 5,260 total
permits were issued for swimming pools, fences, irrigation systems, and accessory buildings among
others
• Added a 4th Plans Examiner to handle the increase in commercial construction
• Upgraded part-time staff to full-time in the permit processing area to keep up with the substantial increase
in commercial permit submittals
Objectives for FY 2009:
Goal 2. Cultivate regional alliances and Partnerships with agencies and governmental units that affect
Allen
Strategy 7. Work with partners to protect and conserve natural resources
Objective 3. Administer the Texas Pollution Discharge Elimination System (TPDES) Permit
• Involve building Inspectors in erosion control inspection program in conjunction with the Texas Pollutant
Discharge Elimination System (TPDES) MS4 permit with TCEO
Goal 6. Maintain operational excellence in City government services
• Establish fees for general contractor and energy inspector registration and after-hours inspections
• Update environmental health ordinance to mirror state and federal codes and new formatting and
codification
• Review fees for environmental health permits and re -inspection fees
• Increase after hours inspection of food facilities to ensure and maintain sanitary standards at peak
evening and weekend times
City of Allen 52 FY 2009 Budget
NDITURE SUMMARY
SIFICATION
nnel Services
itions
11
DEPARTMENTTOTAL
[q:1:14Ill I'I,I_'I
TIME
1g Official
Inspector
mmental Services Manager
mmental Services Coordinator
mmental Health Specialist
Examiner
mer Service Representative
I Supervisor
TOTAL FULL TIME
TIME
mer Service Representative
TOTAL PARTTIME
NDITURE DETAIL
Longevity
Overtime
FICA
Vorkers Compensation
iealth Insurance
)ental Insurance
.ong-term Disability
.ife Insurance
:lexible Spending
6'111Jdfellfill
DEPARTMENT
LONG AND CODE COMPLIANCE
2007-2008
2006-2007 2007-2008
2007-2008
ACTUAL BUDGET
AMENDED
1,038,862 1,241,660
1,295,881
72,311 90,708
63,055
- 28,000
13.742
2006-2007
2007-2008
2007-2008
ACTUAL
BUDGET
AMENDED
1
1
1
7
7
7
0
0
0
1
1
1
1
2
2
3
3
3
3
4
4
1
1
1
0167
2008-2009
BUDGET
1,389,819
69,125
2008-2009
BUDGET
1
7
1
0
2
4
4
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
759,213
887,479
925,836
998,926
5,144
5,380
4,880
5,232
11,930
15,000
18,000
18,500
56,085
64,227
67,742
72,795
76,947
88,233
101,008
121,704
4,613
6,539
3,748
4,520
114,064
159,335
159,335
151,351
7,533
11,186
11,186
12,346
1,835
2,413
2,438
2,597
1,282
1,436
1,450
1,549
�rences&Training
13,651
12,526
12,526
13,200
& Subscriptions
1,954
6,120
6,700
7,000
Oe
-
103
100
100
ng & Uniforms
5,352
8,791
6,791
8,000
ig & Reproduction
1,228
1,030
1,500
1,500
City of Allen 53 FY 2009 Budget
FUND
GENERAL FUND
DEPARTMENT
BUILDING AND CODE COMPLIANCE
ACCOUNT
001-4500-460
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont
Gasoline
9,933
13,350
14,250
15,675
Office Supplies
7,939
9,111
9,111
11,000
Small Tools 8 Minor Equipment
637
4,100
4,800
6,500
Vehicle Maintenance
11,012
5,665
5,665
4,500
Professional Services
19,418
30,300
-
-
Credit Card Costs
1,187
1,612
1,612
1,650
SUBTOTAL
$
72,311
$ 90,708
$ 63,055
$ 69,125
CAPITAL OUTLAY
Vehicles
26,000
13,742
-
SUBTOTAL
$
-
$ 26,000
$ 13,742
$ -
DEPARTMENT TOTALS
$
1,111,173
$ 1,358,368
$ 1,372,678
1 458,944
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 54 FY 2009 Budget
CITY ADMINISTRATION
DIVISION 001-1501
City Manager
1
Ezeculive Assistant to CM
1
Assistant City Manager
1
Sr. AdministrativeAssistant I AeaiateM to the City Manager
City of Allen 55 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
GENERALFUND CITY ADMINISTRATION 001-1500-413
The City Manager serves under the policy direction of the City Council and is responsible for making
recommendations to the Council concerning policies and programs and developing methods to ensure the
efficient operation of city services. The office of the City Manager coordinates and administers the
implementation of ordinances, policies and procedures that will provide for the orderly, positive and planned
growth and development of the City of Allen.
Accomplishments in FY 2008:
• Implementation of the City Council's Strategic Goal of providing public support in new economic
development initiatives through a joint venture to build a $52.6 million event center. The facility will feature
two ice rinks and seat more than 6,300, including luxury suites, for concerts, touring shows, family
entertainment and professional sports when it opens in the fall of 2009.
• Provided oversight and participated in the implementation of new economic development initiatives to
ensure the success of the new retail developments.
• Participated in the planning for SH 121 main lanes and worked cooperatively with area cities and Collin
County to provide input regarding the concept of SH 121 becoming a toll road.
• Remained actively involved in statewide legislative issues including the initiative by the State Legislature
to limit property taxes through either appraisal or revenue caps.
• Continued implementation of the City Council's Strategic Plan through facilitating the annual workshop
meeting and ensuring goals are accomplished.
• Continued the City of Allen's commitment to service excellence through the employee P.R.I.D.E. program.
Presented the City's unique organizational culture at the ICMA's Best Practices conference, highlighting
Allen to other cities throughout the country.
• Prepared the annual budget with a reduction of the tax rate for the fifteenth straight year.
Objectives for FY 2009:
Goal 6. Maintain operational excellence in Cttv government services
• Continue to execute the policies and directives of the City Council in the areas of communications and
City operations.
Strategy 2. Develop Human Resources programs to become the City that is the "Employer of Choice"
• Continue to offer employees professional growth and development opportunities while identifying outlets
to celebrate organizational successes.
Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality
Services
• Encourage creativity, flexibility and accessibility in responding to customers' requests.
Strategy 4. Ensure excellent fiscal management to maintain public trust
• Maintain fiscally responsible policies and procedures to continue to operate the City of Allen in a cost
efficient manner.
Goal 2. Cultivate regional alliances and Partnerships with agencies and governmental units that affect
Allen
• Continue to identify and participate in mutually favorable partnerships with other public and private
organizations in order to better provide services and benefits to the City of Allen.
City of Allen 56 FY 2009 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
CITY ADMINISTRATION
001-1500-413
EXPENDITURE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
560,267
604,032
620,389
668,625
Operations
23,548
27,313
26,123
25,396
DEPARTMENT TOTAL
583,815
631,345
646,512
694,021
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
City Manager
1
1
1
1
Assistant City Manager
1
1
1
1
Assistant to the City Manager
1
1
1
1
Executive Assistant to City Manager
1
1
1
1
Senior Administrative Assistant
1
1
1
1
TOTAL FULL TIME
5
5
5
5
PART-TIME
Temporary Assistant City Manager
0.5
0.5
0.5
0.5
TOTAL PART TIME
0.5
0.5
0.5
0.5
EXPENDITURE DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
416,971
455,361
460,834
497,272
Longevity
1,640
1,880
1,880
2,120
Overtime
3,499
-
-
-
Deferred Compensation
12,873
13,103
13,924
14,020
FICA
25,489
26,862
31,741
29,212
TMRS
43,888
45,686
51,181
60,488
Worker's Compensation
903
1,052
675
826
Health Insurance
41,981
46,674
46,674
50,677
Dental Insurance
3,031
3,292
3,292
3,687
Long-term Disability
866
975
1,021
1,050
Life Insurance
1,078
1,077
1,105
1,173
Flexible Spending
248
270
262
300
Car Allowance
7,800
7,800
7,800
7,800
SUBTOTAL E
560,267
$ 604,032
$ 620,389 $
668,625
City of Allen 57 FY 2009 Budget
FUND
GENERAL FUND
DEPARTMENT
CITY ADMINISTRATION
ACCOUNT
001-1500-413
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATIONS
Conferences & Training
13,951
16,603
15,413
13,981
Dues & Subscriptions
3,840
4,160
4,160
4,355
Printing & Reproduction
16
150
150
150
Board & Commission Training
2,572
2,900
2,900
2,900
Office Supplies
3,169
3,500
3,500
3,500
Small Tools & Minor Equip
-
-
-
510
SUBTOTAL $
23,548
$ 27,313
S 26,123
$ 25,396
DEPARTMENT TOTALS
583815
631,345
646,512
694021
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 58 FY 2009 Budget
CITY SECRETARY
DIVISIONS
CITY SECRETARY 001-1000
MAYOR AND COUNCIL 001-1010
City Secretary
1
Senior Administrative Assistant
1
City of Allen 59 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND CITY SECRETARY 001-1000-411
The City Secretary's ections, the citywide
Records Management program, and ce is nthel annuae for l administration
Boa d andCommi sion appointment process.
*i The Office operates the Municipal Records Center for the storage of inactive City records until
• ` such time as those records may be disposed of, and identifies, preserves, and serves as
custodian of the City's historical records.
Accomplishments in FY 2008:
• Conducted the annual orientation program for newly appointed and reappointed Board and Commission
members
• Completed the annual destruction of City records in accordance with the Texas State Library
requirements
• Conducted annual open government training program for City personnel
• Implemented a Records Management Basics Training Class for City personnel
• Coordinated the Administrative Support Team
• Completed Supplement No. 4 to the Code of Ordinances and Supplement No. 1 and 2 to the Land
Development Code
• Conducted records management training for Records Liaison Officers
• Complied with the Public Information Act in responding to requests for open records in a timely fashion for
the City of Allen and Arts of Collin County Commission, Inc.
• Conducted the May 10, 2008 General and Special Elections for Mayor and Council Place Nos. 2 and 3;
conducted Run-off Election on June 14 for Council Place No. 3
• Continued microfilm and imaging program to ensure the preservation of commercial building plans and
permanent documents
Objectives for FY 2009:
Goal 6. Maintain operational excellence in City government services
Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality
Services
• Respond promptly to requests for documents so that customers receive information in a timely manner
• Publish legal notices to satisfy state law and to inform the public through print media
• Maintain official City records to ensure the efficient retrieval of those records
• Administer City elections in accordance with state law, being unbiased and ethical in the process
• Provide increased support and training for the Records Management program, ensuring compliance with
the Texas State Library guidelines for records management
• Continue the program to encourage and increase voter participation in City elections
• Continue annual open government training program for City personnel
City of Allen 60 FY 2009 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
CITY SECRETARY
001-1000-411
EXPENDITURE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
172,519
180,383
184,652
194,651
Operations188,838
DEPARTMENT TOTAL
359,157
119,050
299,433
132,580
317,232
118,350
313,001
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
City Secretary
1
1
1
1
Senior Administrative Assistant
1
1
1
1
TOTAL FULL TIME
2
2
2
2
EXPENDITURE DETAIL
20062007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
112,177
117,952
121,038
127,032
Council Salaries
27,900
27,600
27,000
27,600
Longevity
464
588
588
684
Overtime
110
100
317
300
FICA
8,745
9,091
9,497
9,977
TMRS
11,177
11,854
13,109
15,479
Worker's Compensation
293
325
212
248
Health Insurance
10,004
11,053
11,053
11,504
Dental Insurance
1,022
1,151
1,151
1,104
Long-term Disability
283
325
334
350
Life Insurance
290
290
298
313
Flexible Spending
54
54
55
60
SUBTOTAL $
172,519
$ 180,383
$ 184,652
$ 194,651
OPERATIONS
Conferences & Training
29,890
33,020
32,020
37,000
Dues & Subscriptions
1,272
2,420
1,120
1,305
Mileage
-
50
50
50
Printing & Reproduction
1,935
1,370
2,370
2,130
Advertising
7,038
6,500
6,500
6,500
Meeting & Receptions
13,681
18,500
18,500
20,500
Charitable Contributions`
75,000
-
-
-
Ordinance Codification
9,401
8,100
8,100
8,100
Office Supplies
883
1,000
1,000
1,000
Boards & Commissions
8,569
8,190
8,190
8,190
"This item has been moved to the Planning Division.
City of Allen 61 FY 2009 Budget
FUND
GENERAL FUND
DEPARTMENT
CITY SECRETARY
ACCOUNT
001-1000411
2006-2007 2007-2008
2007-2008
2008-2009
ACTUAL BUDGET
AMENDED
BUDGET
OPERATIONS - cont.
Small Tools & Minor Equipment
1,909
-
-
-
Equipment Maintenance
-Soo
500
500
Professional Services
65
3,4450
21,
21,450
15,750
Elections
13,602
9,000
23,830
9,000
Records Management
19,993
8,950
8,950
8,325
SUBTOTAL
$ 186,638 $
119,050
$ 132,580
$ 118,350
DEPARTMENT TOTALS
$ 359,157
299,433
317232
313,001
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 62 FY 2009 Budget
COMMUNITY SERVICES
DIVISIONS
ADMINISTRATION 001-5110
BUILDING MAINTENANCE 001-5120
STREETS 001-5130
Director
1
Senior Administrative Assistant
1
Assistant Director
1
Streets/Drain age foreman II (Building Mainte; ante
Crew Leader I Building Mail nance Tech
Lead Custodian
Eguipmenl Operator 2
2
Maintenance WorkerI I Cu Bdian
City of Allen 63 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND COMMUNITY SERVICES / ADMINISTRATION 001-5110-432
Community Services Administration is responsible for the efficient and effective administration and direction of the
following areas: Streets, Drainage, Building Maintenance, Waste Services, Water & Sewer, and Utility Collections.
Accomplishments in FY 2008:
• Quickly and completely responded to citizen requests for assistance and information.
• Developed electricity budget estimates for all City funds.
• Director continues to serve as a Board Member on the Cities Aggregation Power Project.
• Director continues as Board Chair to the NCTCOG Resource Conservation Council.
• Completed the transition to contracted Utility Billing with on-line credit card bill paying capability.
• Revised water bill format to promote water conservation.
• Adopted the revised NTMWD Water Conservation, Drought Contingency and Water Emergency
Response Plan.
• Developed the TCEQ Sanitary Sewer Overflow Program.
Objectives for FY 2009:
Goal 2. Cultivate regional alliances and partnerships with agencies and governmental units that affect
Allen
Strategy 7. Work with partners to protect and conserve natural resources
Objective 1. Work with NCTCOG to protect and improve air quality
Continue fleet conversion to alternative fuels or vehicles meeting low emission standards (LEV).
Objective 2. Work with partners to protect and conserve electricity
• Continue to be involved in electric deregulation through the Cities Aggregation Power Project (CAPP) and
in the management of the City's power procurement and usage monitoring.
• Initiate Oncor's CitySman Program that is aimed at improving the energy efficiency of city buildings.
• Finalize the CAPP long term contract for base load electricity to reduce municipal power costs.
• Begin Senate Bill 12 compliance to reduce municipal electric use by 5% per year for 6 years.
Goal 6. Maintain operational excellence in City government services
Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality
Services
• Respond to customer calls, e-mails, comment forms, or letters within one business day of the day of
receipt.
• Provide responsible strategic planning to address long range water, sewer, and solid waste needs for City
and NTMWD capital improvements.
Goal S. Proactively work to protect and conserve water resources
Strategy 2. Develop water conservation initiatives that encourage residents, businesses and City's
operations to adopt a "low water -use" lifestyle
• Improve water conservation rebate program.
City of Allen 64 FY 2009 Budget
FUND
DEPARTMENT/DIVISION
ACCOUNT
GENERALFUND
COMMUNITY SERVICES/ADMINISTRATION
0015110432
EXPENDITURE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
277,846
294,650
315,142
333,187
Operations
9,597
13,495
13,375
14,770
Professional Services
8315
2,500
2,500
2,500
DEPARTMENT TOTAL
295758
310645
331,017
$
350,457
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Director
1
1
1
1
Assistant Director
1
1
1
1
Senior Administrative Assistant
1
1
1
1
TOTAL FULL TIME
3
3
3
3
EXPENDITURE DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
221,326
237,633
243,790
254,562
Longevity
1,132
1,316
1,316
1,460
Overtime
460
450
650
475
FICA
16,169
17,001
17,624
17,573
TMRS
22,105
23,895
28,414
31,030
Worker's Compensation
472
526
346
405
Health Insurance
13,103
10,488
21,638
24,227
Dental Insurance
1,781
1,975
1,975
2,027
Long-term Disability
536
613
616
620
Life Insurance
654
645
665
688
Flexible Spending
108
108
108
120
SUBTOTAL
$ 277,846
$ 294,650
$ 315,142
$
333,187
OPERATING EXPENSES
Conferences 8 Training
1,657
2,950
2,950
2,950
Dues B Subscriptions
1,690
2,745
2,745
2,845
Printing 8 Reproduction
16
-
-
-
Gasoline
3,428
3,200
3,980
4,375
Office Supplies
2,757
3,100
3,100
3,100
Vehicle Maintenance
49
1,250
350
1,250
Radio Maintenance
250
250
250
SUBTOTAL
$ 9,597
$ 13,495
$ 13,375
$
14,770
City of Allen 65 FY 2009 Budget
FUND
GENERAL FUND
DEPARTMENTIDIVISION
COMMUNITY SERVICES/ADMINISTRATION
ACCOUNT
001-5110432
2006-2007 2007-2008
2007-2008
2008-2009
ACTUAL BUDGET
AMENDE
BUDGET
PROFESSIONAL SERVICES
Professional Services
8,315 2,500
2,500
2,500
SUBTOTAL
$— 8,315 $ 2,500
$ 2,500
$ 2,500
DEPARTMENT TOTALS
$ 295,758 310,645
331,017
350,457
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 66 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND COMMUNITY SERVICES/ 001-5120-418
BUILDING MAINTENANCE DIVISION
The Building Maintenance division is responsible for maintaining a high quality interior building appearance and
administering maintenance and repair contracts for City Hall, City Hall Annex, Municipal Court / Parks 8 Rec.,
Library, Police Station, Animal Shelter, Stacy Road Pump Station, and administrative areas in the Central Fire
Station. Building Maintenance performs a variety of tasks including: janitorial and custodial services, building
mechanical system preventive maintenance and repair, furniture assembly, bulk mail transport, minor remodeling
projects and other tasks to ensure efficient building operations and staff support.
Accomplishments in FY 2008:
• Continued to manage annual preventive maintenance contracts for City Hall, Annex, Courts Facility,
Library, Police Station and Animal Shelter
• Successfully managed cleaning and maintenance through a period of significant personnel turnover
• Assisted in audit of city buildings for energy efficiency through Oncor's CitySmart Program
• Assisted in set up and break down at numerous City sponsored events
Objectives for FY 2009:
Goal 5. Systematically invest in public infrastructure
Strategy 3. Develop and implement Infrastructure Maintenance Plan/schedules for Community Service
operations
Maintain a high level of maintenance and repair for city facilities the division maintains
Goal 2. Cultivate regional alliances and partnerships with agencies and governmental units that affect
Allen
Strategy 7. Work with partners to protect and conserve natural resources
Objective 2. Work with partners to protect and conserve electricity
• Ensure electricity for City facilities is operating properly.
City of Allen 67 FY 2009 Budget
FUND
DEPARTMENT/DIVISION
ACCOUNT
GENERAL FUND
COMMUNITY SERVICES/BLDG MAINT
001-5120-018
EXPENDITURE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
480,735
497,257
494,458
506,915
Operations
335,545
364,667
408,337
439,467
Professional Services
77,334
78,575
83,975
83,975
DEPARTMENTTOTAL
893,614
$ 940499 $
986,770
$ 1,030357
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Building Maintenance Foreman
1
1
1
1
Lead Custodian
2
2
2
2
Building Technician
2
2
2
2
Custodian
6
6
6
6
TOTAL FULL TIME
11
11
11
11
EXPENDITURE DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
297,825
316,781
312,138
337,747
Longevity
836
1,324
1,336
1,496
Overtime
42,328
30,000
30,000
30,000
FICA
24,683
22,750
24,155
24,573
TMRS
33,812
31,810
35,828
41,116
Worker's Compensation
9,952
10,211
6,759
7,841
Health Insurance
64,756
76,457
76,457
56,423
Dental Insurance
5,235
6,414
6,414
6,261
Long-term Disability
740
878
823
872
Life Insurance
460
470
440
466
Flexible Spending
108
162
108
120
SUBTOTAL
$ 480,735
$ 497,257 $
494,458
$ 506,915
OPERATING EXPENSES
Conference & Training
118
1,460
1,460
1,460
Dues & Subscriptions
15
600
600
600
Clothing & Uniforms
4,270
6,206
3,797
3,797
Electricity
160,944
170,401
191,700
242,460
Gas
5,487
10,000
10,000
10,000
Water
2,585
4,000
4,000
4,000
Advertising
108
100
100
100
Gasoline
670
1,900
3,680
4,000
Janitorial Supplies
25,455
40,000
40,000
40,000
Small Tools & Minor Equipment
1,393
6,800
6,800
6,800
Building Maintenance
131,941
121,950
144,950
125,000
Vehicle Maintenance
533
1,250
1,250
1,250
Equipment Maintenance
2,026
--
SUBTOTAL
$ 335,545
$ 364,667 $
408,337
$ 439,467
City of Allen 68 FY 2009 Budget
FUND
GENERAL FUND
DEPARTMENT/DIVISION
COMMUNITY SERVICES/BLDG MAINT
ACCOUNT
001-5120-418
2006-2007 2007-2008
2007-2008
2008-2009
ACTUAL BUDGET
AMENDED
BUDGET
PROFESSIONAL SERVICES
Professional Services
77,334 78,575
83,975
83,975
SUBTOTAL
$ 77,334 $ 78,575 It
83,975
$ 83,975
DEPARTMENT TOTALS
$ 893,614 940,499
988,7701,030
357
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 69 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND COMMUNITY SERVICES/STREETS DIVISION 001-5130-431
Streets division is responsible for promoting quality of fife and the public's safe driving experience through
maintaining public streets, sidewalks and alleys.
Accomplishments in FY 2008:
• Performed routine concrete and asphalt street maintenance to extend the life of the City's roadways
• Managed the City/Resident cost -shared sidewalk replacement program
• Contracted for the lifting of street panels on West McDermott to improve the ride of the roadway
• Coordinate debris management after the April I OP tornado
• In conjunction with the Allenwood Sewer project, repaved a portion of Keith and resurfaced the remaining
portion as well as Allenwood, Ellis, Watson, and Young
Objectives for FY 2009:
Goal 5. Systematically invest in public infrastructure
Strategy 3. Develop and implement Infrastructure Maintenance Plan/schedules for Community Service
operations
• Continue the annual street and alley condition assessments and use the assessment to formulate the
division's Pavement Maintenance program
• Manage the City/Resident cost -shared Sidewalk Replacement program
• Continue to perform routine concrete and asphalt street maintenance to extend the life of the City$
infrastructure
• Lift additional street panels on west McDermott
City of Allen 70 FY 2009 Budget
FUND
DEPARTMENTIDIVISION
ACCOUNT
GENERAL FUND
COMMUNITY SERVICESISTREETS
001-5130431
EXPENDITURE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
498,224
573,725
580,112
591,424
Operations
207,130
375,424
385,449
332,964
Professional Services
-
00
1,500
1,500
DEPARTMENTTOTAL
705364
0
950,649
967,061
$ 925,888
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Foreman
1
1
1
1
Crew Leader
2
2
2
2
Equipment Operator
2
2
2
2
Maintenance Worker
7
7
7
7
TOTAL FULL TIME
12
12
12
12
EXPENDITURE DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
314,399
363,951
364,742
382,155
Longevity
2,024
2,296
2,240
2,624
Overtime
18,537
15,000
25,000
15,000
FICA
24,007
26,179
26,614
26,983
TMRS
33,215
36,625
40,343
46,635
Worker's Compensation
22,798
26,113
17,692
19,752
Health Insurance
77,373
95,163
95,163
89,096
Dental Insurance
4,594
6,741
6,741
7,550
Long-term Disability
759
1,009
1,017
1,061
Life Insurance
468
540
548
568
Flexible Spending
50
108
14
SUBTOTAL
E 496,224
S 573,725
$ 580,112
E 591,424
OPERATING EXPENSES
Conference & Training
1,117
850
850
850
Dues & Subscriptions
128
300
300
300
Clothing & Uniforms
8,897
7,724
7,724
7,724
Printing & Reproduction
254
200
200
200
Advertising
180
-
-
-
Rentals
1,432
2,750
2,750
2,750
Gasoline
21,341
27,500
31,625
34,790
Office Supplies
290
500
500
500
Medical & Chemical Supply
-
500
500
500
Small Tools & Minor Equipment
11,865
8,100
13,000
8,100
Vehicle Maintenance
8,320
14,000
14,000
14,000
Equipment Maintenance
16,833
20,000
20,000
20,000
Radio Maintenance
-
500
1,500
750
City of Allen 71 FY 2009 Budget
FUND
GENERAL FUND
DEPARTMENTIDIVISION
COMMUNITY SERVICES/STREETS
ACCOUNT
001-5130-431
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Asphalt Maintenance
44,855
30,000
30,000
30,000
Sidewalk Replacement
6,953
10,000
10,000
10,000
Street Maintenance
84,665
252,500
252,500
202,500
SUBTOTAL
$
207,130
$ 375,424
$
385,449
$
332,964
PROFESSIONAL SERVICES
Professional Services
1,500
1,500
1,500
SUBTOTAL
$
$ 11500
$
1,500
$
1,500
DEPARTMENT TOTALS
$
705,354
$ 950,649
$
967,061
$
925,888
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 72 FY 2009 Budget
ENGINEERING
DIVISIONS
ENGINEERING 001-6000
TRAFFIC 001-6020
Director
1
Project Technician
1
Assistant Director
1
Civil EngineenFloodplain
1
Consbuo"o Inspector
4
GIS Technician
1
Civil Engineer'
1
FWUbllyC
t
of
1
Utility Locebr Tech'
1
Construction Manager
1
'Positions funded in Water 8 Sevier
City of Allen 73
Senior Administrative Assistant
1
Transportation Manager
1
Senior Signal Tech
Trailb Signal Tech
SlgnswWarkings Tech
FY 2009 Budget
The Engineering department provides architectural, planning and engineering services for City of Allen infrastructure
and facilities including buildings, streets, traffic signals, drainage, water and wastewater. In addition to the
implementation of the Capital Improvement Program, the department insures that all traffic signalization is operating
safely and efficiently to move vehicular traffic through the community and provides inspection services for public and
private development construction projects. The department is also responsible for the Storm Water Management and
Inspection program.
Accomplishments in FY 2008:
• Completed construction on the following projects:
o Streets: Angel Parkway Phase 3, Allen Drive Phase 3, Stacy Road Phase 1 (US 75 to Greenville Avenue)
Hedgcoxe widening from Alma to Longwood (eastbound), and Alma Drive from Ridgeview to Glendover
(southbound), Ridgeview Drive (Twin Creeks to Rowlett Creek), McDermott Drive Pavement Replacement,
miscellaneous alley replacement and CDBG sidewalks in the Oakhill area
o Water/Sewer and Drainage: Allenwood Sanitary Sewer Replacement, Custer Road Pump Station
Expansion, Windddge Drainage Improvements, repainting one of the Stacy Road ground storage tanks,
Jupiter Road sewer line replacement, west side 36"/24" water line, Lovejoy 12 -inch water line extension,
SH5 utility relocations (in preparation for TxDOT widening of SI -15)
o Facilities: Allen Events Center, jail expansion and land acquisition for Fire Station #6 (Ridgeview and
Watters)
o Traffic Signal Installations: Bethany/Central Park, Bethany and Watters, and Stacy and Watters.
• Traffic Operation: Completed $1.5 million traffic signal upgrade to 47 signals with new progression based timing
plans and radio controlled operations
Objectives for FY 2009:
Goal 2. Cultivate regional alliances and Partnerships with agencies and governmental units that affect Allen
• Work with NTMWD to complete the sewer main installation in Suncreek area along Rowlett Creek and the
water transmission line installation from Exchange Parkway to the Outlet Mall
• Work with the City of Plano on roadway construction projects: Chaparral (from Greenville to Cottonwood Creek)
complete lanes 3 and 4, and Alma Drive from Hedgcoxe to Tatum complete 3 northbound lanes
Goal 2. Cultivate regional alliances and Partnerships with agencies and governmental units that affect Allen
Strategy 4. Continue leveraging transportation matching funds
Goal 3. Improve regional mobility through transportation initiatives
Strategy 2. Continue to leverage County, State (TxDOT) and Federal resources for road funding
• Work with NTTA on the construction of SH 121 main lanes and SH 121/US 75 interchange
• Work with TxDOT (Project schedule subject to TxDOT processes ) on the following projects: complete US 75
ramp reversals at Bethany (southbound) and Stacy (northbound); continue engineering to widen US 75 to 8
general purpose lanes and 3 lane frontage roads; continue engineering of Stacy Road (FM 2786) from
Greenville Avenue to FM 1378; and, SH 121 main lanes
Goal 5. Systematically Invest in Public infrastructure
Strategy 1. Implementation of the 2007-2013 Bond Program
Strategy 5. Plan for the construction of needed City facilities
• Start construction on the following projects: Fire Station #5, Service Center and Public Safety Training Facility,
Animal Shelter Expansion. Watters Road (Ridgeview to Bossy Boots), and Hillside Water Tower
Strategy 2. Continue to improve traffic management within the City
• Continue implementation of the street sign and pavement markings replacement program project and add red
enforcement lights to all signals
• Traffic Signal installations are anticipated at MCDeml0tl/Cedar, Exchange/Comanche, Alma/Comanche and
Exchange/Allen Station Parkway
Strategy 4. Construct and improve roadway infrastructure Maintain a high level of maintenance and repair for
city facilities the division maintains
• Construct the following Streets: Exchange Parkway (Twin Creeks to SH 121), County Brook Lane, Allen Station
Parkway, Village Drive, Chaparral Bridge, Ridgeview Drive (Custer Road to Twin Creeks), Greenville Avenue
(Exchange to Stacy), miscellaneous alley repairs, and CDBG sidewalks in the Hillside area
• Continue right-of-way, land acquisition and engineering for Ridgeview Drive (Stacy Road to US 75)
Goal 8. Proactively work to Protect and conserve water resources
Strategy 3. Improve water and sewer Infrastructure
• The following water/sewer related projects: 2008 sewer replacement project in the Highmeadows First Addition,
Custer Road 24 -inch water line installation, complete sewer installation in the Fairmeadow Addition
City of Allen 74 FY 2009 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
ENGINEERING
001-6000-437
EXPENDITURE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
987,831
1,123,482
1,115,777
1,271,341
Operations
1,024,012
1,177,256
1,207,887
1,274,009
Professional Services
12,178
15,000
23,500
14,250
DEPARTMENT TOTAL $
2,024,021
$ 2315,738
2,347,164
$ 2,559,600
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Director
1
1
1
1
Assistant Director
0
1
1
1
Traffic Engineer
1
0
0
0
Project Construction Manager
0
1
0
0
Transportation Manager
0
1
1
1
Construction Manager
0
0
1
1
Construction Inspector
4
4
4
3
Senior Administrative Assistant
1
1
1
1
Project Technician
1
1
1
1
GIS Technician
0
0
0
1
Drafter
1
1
1
0
Civil Engineer
2
1
1
1
Senior Signal Technician
1
1
1
1
Signs and Markings Technician
1
1
1
2
Traffic Signal Technician
1
1
1
1
TOTAL FULL TIME
14
15
15
15
EXPENDITURE DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
736,415
822,323
809,029
905,702
Longevity
3,660
3,608
2,520
2,724
Overtime
10,517
14,300
16,300
14,500
FICA
53,807
59,107
58,038
63,449
TMRS
74,411
82,593
88,428
110,098
Worker's Compensation
8,358
10,462
7,517
9,366
Health Insurance
90,911
118,291
121,536
151,084
Dental Insurance
6,377
8,716
8,442
9,763
Long-term Disability
1,783
2,246
2,171
2,472
Life Insurance
1,304
1,404
1,354
1,523
Flexible Spending
288
432
442
660
SUBTOTAL $
987,831
$ 1,123,482
$ 1,115,777
$ 1,271,341
OPERATING EXPENSES
Conferences 8 Training
4,918
5,400
7,488
7,600
Dues & Subscriptions
3,342
4,710
4,200
4,800
Mileage
1,739
2,100
2,000
1,600
City of Allen 75 FY 2009 Budget
FUND
GENERAL FUND
DEPARTMENT
ENGINEERING
ACCOUNT
001-6000-437
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Clothing & Uniforms
4,217
6,259
6,144
5,584
Electricity -Street Lights
691,989
800,000
830,220
884,440
Electricity -Traffic Signals
21,563
31,880
32,825
40,490
Printing & Reproduction
348
500
500
500
Advertising
240
275
500
275
Rentals
2,780
-
-
-
Gasoline
11,939
14,485
14,425
15,870
Office Supplies
3,573
5,562
5,200
5,400
Small Tools & Minor Equipment
1,154
2,300
2,100
1,900
Vehicle Maintenance
6,017
8,000
7,000
7,150
Equipment Maintenance
531
500
-
500
Street Marking Maintenance
27,385
43,000
43,000
43,000
Traffic Signal Maintenance
51,312
32,600
32,600
31,600
Street Light Maintenance
91,837
121,235
121,235
135,100
Street Sign Replacement
99,128
98,450
98,450
88,200
SUBTOTAL $
1,024,012
$ 1,177,256
$ 1,207,887
$ 1,274,009
PROFESSIONAL SERVICES
Professional Services
12,178
15,000
23,500
14,250
SUBTOTAL $
12,178
$ 15,000
$ 23,500
$ 14,250
DEPARTMENT TOTALS
2,024,021
2,315,738
$ 2,347,164
$ 2,559,600
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 76 FY 2009 Budget
FINANCE
DIVISIONS
FINANCE 001-5500
PURCHASING 001-5510
Director
1
Assistant Director
1
Accounting ManagerI Purchasing Manager BWget Manager
Senior Accountant Contract Atlminishator I I I AcmuntingiTechnician
Attaunhrig Technician I Buyer II I I Payrai specialist
1 Int
Financial Analyst
Accounting Assistant II 1
1
Accountant
2
City of Allen 77 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND FINANCE 001-5500-416
The Finance department's purpose is to provide responsive and accurate technical staff support to the City
Manager and all operating departments and to plan, manage and maintain the financial affairs of the City.
Accomplishments in FY 2008:
• Received the 9th Certificate of Achievement for Excellence in Financial Reporting from the National
Government Finance Officers Association (GFOA)
• Received the 9"' Distinguished Budget Presentation Award from GFOA
• Received the 81h Achievement of Excellence in Procurement Award from the National Purchasing
Institute
• Received upgrades from Standard and Poor's on the City's G.O. bond ratings from AA to AA+ and on the
Water and Sewer bond rating from AA- to AA+. The CDC bonds maintained a rating of Al. Also
maintained Moody's rating of Aa2 on G.O. Bonds and A2 on Water and Sewer Bonds. Received an initial
rating of At from Moody's for the EDC bonds
• Continued with long range financial plans for debt management and selected operating funds
• Participated in the CIP process and issued $10,185,000 of new G.O. Bonds
• Performed financial reviews in various areas related to property taxes, sales taxes, tracking tax increment
financing (TIF) agreements, franchise fees, and producing long range financial analysis
• Provided financial analysis to finalize the agreements for The Village at Allen and the Allen Event Center
• Reviewed and monitored changes occurring with the Texas Municipal Retirement Fund
• Continued with a Business Diversity Procurement program
Objectives for FY 2009:
Goal 6. Maintain operational excellence in City government services
Strategy 1. Utilize technology for optimum performance and customer service
Strategy 6. Continue to maintain and enhance web -site to improve customer service
• Implement a new web based electronic bid software to improve competitive pricing and monitoring of
vendor bids and contracts
Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality
Services
• Promote vendor education through the Purchasing Division's "How to do Business with the City" program
• Update the Business Diversity policy and improve the program
Strategy 4. Ensure excellent fiscal management to maintain public trust
• Receive the 10th Certificate of Achievement for Excellence in Financial Reporting, the IO° Distinguished
Budget Presentation Award and the 9'h Achievement of Excellence in Procurement Award
• Continue financial reviews in various areas related to property taxes, sales taxes, tax increment financing
(TIF), franchise fees, and monitor long range financial plans for debt management and selected operating
funds
• Continue to strengthen internal controls and update policies related to implementation of fraud prevention
measures
City of Allen 78 FY 2009 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
FINANCE
001-5500-416
EXPENDITURE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
1,020,120
1,201,115
1,251,172
1,328,715
Operations
45,271
59,565
52,361
55,666
Professional Services
3,554
9,043
13,874
16,732
Capital
8,320
23,8
DEPARTMENTTOTAL.
1,068,945
$ 1,278,043
1,34191 325
1401,113
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Director
1
1
1
1
Assistant Director
1
1
1
1
Budget Manager
1
1
1
1
Accounting Manager
0
1
1
1
Senior Accountant
2
1
1
1
Financial Analyst
0
1
1
1
Accountant
2
3
3
3
Senior Administrative Assistant
1
1
1
1
Purchasing Manager
1
1
1
1
Contract Specialist/Sr. Buyer
1
1
1
1
Buyer
1
1
1
1
Payroll Specialist
1
1
1
1
Account Technician
1
1
1
1
Accounting Assistant II
1
1
1
1
TOTAL FULL TIME
14
16
16
16
EXPENDITURE DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
773,105
892,604
939,966
977,940
Longevity
2,452
2,816
2,820
3,440
Overtime
5,819
5,715
4,115
4,615
FICA
55,589
63,377
63,466
69,125
TMRS
77,437
89,542
96,795
118,944
Worker's Compensation
1,578
4,053
1,226
1,554
Health Insurance
93,423
129,132
129,132
138,728
Dental Insurance
6,905
9,208
9,208
9,577
Long-term Disability
1,869
2,427
2,323
2,487
Life Insurance
1,497
1,647
1,597
1,705
Flexible Spending
446
594
524
600
SUBTOTAL $
1,020,120
$ 1,201,115
$ 1,251,172
$ 1,328,715
City of Allen 79 FY 2009 Budget
FUND
GENERAL FUND
DEPARTMENT
FINANCE
ACCOUNT
001-5500-416
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
allQQET
AMENDED
BUDGET
OPERATING EXPENSES
Conferences & Training
20,750
21,980
18,289
22,480
Dues & Subscriptions
5,889
6,440
6,740
6,535
Mileage
471
875
675
700
Banking Services
2,744
4,665
3,236
4,336
Printing & Reproduction
1,034
3,310
3,010
3,010
Advertising
3,870
4,320
2,314
3,050
Meetings & Receptions
947
600
1,600
1,680
Gasoline
855
1,200
925
1,200
Office Supplies
7,698
9,275
9,275
8,975
Small Tools & Minor Equipment
-
6,100
5,497
2,900
Vehicle Maintenance
1,013
500
500
500
Equipment Maintenance
300
300
300
SUBTOTAL
$
45,271
$
59,565
S
52,361
$
55,666
PROFESSIONAL SERVICES
Professional Services
980
6,100
10,931
13,600
Courier Services
2,574
2,943
2,943
3,132
SUBTOTAL
$
3,564
$
9,043
$
13,874
$
16,732
CAPITAL OUTLAY
Office Equip & Furniture
-
8,320
23,918
-
SUBTOTAL
$
-
$
8,320
$
23,918
$
-
DEPARTMENT TOTALS
$
1,068,945
$
1,278,043
1,341 325
1,401,113
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 80 FY 2009 Budget
FIRE
DIVISION 001-3500
Chief
1
Senior Adoinishalive
Assistant
1
Assistait Chief/Prevention I Assislart Chlief/Operations
1
NUt Education Coordinator
1P-
CnieHSupport
Servkes
1
Fre P entkn Specialist
3
DIWekn Chief/fm9, k y
1
mrrdnienm•1 a Aaslstart
1
Baftalion Chief/Operations
3
Administrative
Captain Caplan
2
3
DOE)
12
Fnefghler/Paramedk'
5]
'Three FirefighterlParamedics funded in Grants and Special Revenue Fund.
City of Allen 81 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND FIRE 001-3500-422
The Allen Fire department serves and protects its citizens and visitors by providing the best in Emergency
Medical Services, Fire Suppression, Fire Prevention and Education, and Emergency Management.
Accomplishments in FY 2008:
• Enhanced operations and maintained federal grant eligibility by completing National Incident Management
System and Incident Command System training for all personnel
• Updated the fee schedule for emergency medical services thereby generating a 50% increase in revenue
• Implemented "insurance only billing" thereby improving resident satisfaction and streamlining customer contacts
• Expanded the number of residents reached through Learn Not to Burn, Risk Watch, Child Passenger Safety
Seat Program, Citizens Fire Academy (CFA) and the CFA Alumni Association
• The Community Emergency Response Team (CERT) was deployed in response to the April 10, 2008 tornado
• Activated the Emergency Operations Center in response to severe thunder storms and winter stones
• Replaced all cardiac monitors and AEDs at a greatly reduced cost (50%) due to our participation in the NIH
Immediate Trial
• Updated the Emergency Management Plan and the Regional Hazard Mitigation Action Plan
• Expanded our officer development program to include individual coaching and a leadership academy
• Updated the medical treatment protocols to reflect cutting edge treatment options
• Hosted regional meetings for emergency responders regarding the HOV lanes
• Implemented a National Incident Management (NIMS) simulation lab in the training center to provide realistic
training
• Increased inter-operability with neighboring fire departments through joint training, policy sharing and
development, and response sharing
• Added Spanish Emergency Medical Dispatching (EMD) capabilities
• Updated the employee wellness/fitness program to Include mandatory participation
• Enhanced quality improvement and quality assurance programs related to EMS incidents
• Acquired the site for FS#5. Designed the facility and sent the project out for bids. Ordered Fire Engine for FS#5
• Placed a fourth MICU in service at FS#2. Hired 6 new FF/Ps to staff this vehicle
• Conducted promotional testing and promoted 3 ranks of employees to fill vacancies created by retirements
• Applied for an additional SAFER grant to pay the salary of up to six Firefighter/Paramedics
• Applied for a Local Project Grant from the Texas Department of State Health Services for the purchase of an
additional Autopulse device
• Replace two existing fire engines due to age (15 years of servicexReplacement Fund)
Objectives for FY 2009:
Goal 1. Enhance Neiahborhood Livability and Safety
Strategy 1. Continue to provide progressive and efficient emergency services
• Acquire the fire engine that will be housed at FS#5
• Renew our Provider's License with the Texas Department of State Health Services
• Replace one ambulance and two staff vehicles
Objective 3. Effectively use technology to enhance public safety services
• Fully utilize the new National Incident Management (NIMS) simulation lab in the training center to provide
realistic training
Objective 4. Enhance and promote Fire Prevention Education Programs
• Continue to expand the number of residents reached through Learn Not to Bum, Risk Watch, Child Passenger
Safety Seat Program, Citizens Fire Academy (CFA) and the CFA Alumni Association
• Continue to work with the Community Emergency Response Team (CERT)
Objective 5.Develop 8 enhance standards for quality fire protection
Prepare for an ISO evaluation of our PPC
Goal 2. Cultivate regional alliances and partnerships with agencies and governmental units that affect Allen
Strategy 2. Expand Public Safety Regional Partnerships
• Continue to increase inter-operability with neighboring fire departments through joint training, policy sharing
and development, and response sharing
Goal 5. Systematically invest in Public infrastructure
Strategy 5. Plan for the construction of needed City facilities
• Identify and acquire land for Fire Station #6
Begin construction of Fire Station #5
City of Allen 82 FY 2009 Budget
FUND
DEPARTMENT
A COUNT
GENERAL FUND
FIRE
001-3500-422
EXPENDITURE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
7,508,062
8,389,720
8,475,722
9,168,915
Operations
569,111
680,991
683,336
727,196
Professional Services
177,509
194,463
252,800
257,500
Capital
9,885
315,000
332,486
DEPARTMENTTOTAL
8,264,567
9,580,174
9,744,324
10,153,611
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Fire Chief
1
1
1
1
Assistant Fire Chief
2
2
2
2
Fire Division Chief
2
2
2
2
Battalion Chief
3
3
3
3
Fire Captain
15
15
15
15
Fire Driver Operator Engineer
12
12
12
12
Firefighter/Paramedic'
51
57
57
57
Fire Prevention Specialist
2
2
2
3
Public Education Coordinator
1
1
1
1
Senior Administrative Assistant
1
1
1
1
Administrative Assistant
1
1
1
1
TOTAL FULL TIME
91
97
97
98
' Three positions are partially funded in the Grants and Special Revenue fund through the SAFER Grant.
EXPENDITURE DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
5,214,744
5,862,878
5,805,805
6,380,467
Longevity
42,224
46,524
46,872
49,592
Overtime
375,607
381,600
488,034
396,864
FICA
398,368
418,408
430,498
446,374
TMRS
557,293
590,941
654,692
768,217
Worker's Compensation
92,032
110,122
70,975
85,200
Health Insurance
753,400
892,290
892,290
948,042
Dental insurance
50,181
59,233
59,233
64,683
Long-term disability
13,239
15,854
15,798
16,867
Life Insurance
8,647
8,954
8,928
9,504
Flexible Spending
2,327
2,916
2,597
3,105
SUBTOTAL $
7,508,062 $
8,389,720
$ 8,475,722
$ 9,168,915
OPERATING EXPENSES
Conferences & Training
39,208
55,441
55,441
55,441
Dues & Subscriptions
10,059
11,960
11,960
11,960
Mileage
190
500
500
500
Clothing & Uniforms
71,402
95,590
105,670
123,890
Electricity
51,702
86,735
60,000
69,450
City of Allen 83 FY 2009 Budget
FUND
GENERAL FUND
DEPARTMENT
FIRE
ACCOUNT
001-3500-422
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUD
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Gas
12,516
15,000
15,000
16,000
Water
9,241
15,000
15,000
15,000
Printing & Reproduction
2,298
3,380
3,380
3,500
Advertising
900
500
500
500
Rentals
717
1,000
1,000
1,200
Meetings & Receptions
2,601
2,600
2,600
2,700
Code Enforcement
389
400
400
400
Gasoline
48,246
60,000
65,000
77,080
Oil & Lubricants
161
1,000
1,000
1,000
Office Supplies
8,661
8,240
8,240
8,750
Janitorial Supplies
7,870
8,200
8,200
8,500
Medical & Chemical Supply
73,712
69,000
78,000
82,380
Chemical Spill Supplies
6,089
6,400
6,400
6,400
Small Tools & Minor Equipment
70,937
86,300
91,300
86,300
Building Maintenance
51,074
50,000
50,000
52,500
Vehicle Maintenance
79,185
70,000
70,000
70,000
Equipment Maintenance
20,260
30,745
30,745
30,745
Radio Maintenance
1,693
3,000
3,000
3,000
SUBTOTAL
$
569,111 $
680,991
$
683,336
$
727,196
PROFESSIONAL SERVICES
Professional Services
177,509
194,463
252,800
257,500
SUBTOTAL
$
177,509 $
194,463
$
252,800
$
257,500
CAPITAL OUTLAY
Vehicles
-
135,000
152,875
-
Machinery & Equipment
9,885
180,000
179,591
-
SUBTOTAL
$
91885 $
315,000
$
332,466
$
-
DEPARTMENT TOTALS
$
8,264,567
9,560,174
9,744,324
$
10,153,611
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 84 FY 2009 Budget
HUMAN RESOURCES
DIVISION 001-1700
Director
1
Sr. Administrative Assistant
Human Resources Manager
1
Human Resources Analyst Human Resources Analyst
Employment Benefits
City of Allen 85 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND HUMAN RESOURCES 001-1700-414
Human Resources works in partnership with departments to maximize their workforce to ensure they deliver the
highest level of services to both our external and internal customers. The department provides management
expertise in manpower planning, compensation and benefits planning, diversity and employee relations issues,
training, and long-range human resources planning.
The Human Resources department's vision statement is "To create a positive environment where everyone
matters."
Accomplishments in FY 2008:
• Conducted five P.R.I.D.E. rallies, awarded the 5'" annual "Day of P.R.I.D.E." awards, and presented the
5" annual "Excellence in P.R.I.D.E." awards
• Assisted departments with various employee relations issues
• Represented the City in numerous unemployment compensation claims
• Partnered with Monster.com and NCTCOG for public job postings in order to recruit from a large pool of
qualified individuals
• Collaborated with Collin County Community Colleges to provide Leadership Training for managerial staff
Objectives for FY 2009:
Goal 6. Maintain operational excellence in City government services
Strategy 2. Develop Human Resources programs to become the City that is the "Employer of Choice"
• Continue to develop an organization -wide diversity initiative, which includes recruiting, training, and
employee relations
• Implement updated compensation plans in order to maintain the City's relative market standing with
respect to our total compensation strategies
• Continue to build relationships and serve as a resource for both internal and external customers
• Partner with departments to create practical succession plans for key staff positions including a mentoring
program that develops and identifies competencies for positions in order to help with succession planning
and development of our workforce
• Continue to develop and facilitate training programs to reflect our organizational values (P.R.I.D.E.) with
the focus on the value of "Delivery" (External Customer Service)
• Provide training, resources and support to managers performing HR functions within departments
• Evaluate and update the City's performance appraisal procedure and documentation
• Continue to develop and facilitate training programs to reflect our organizational values of People First,
Respect, Integrity, Deliver and Excel. (P.R.I.D.E.)
City of Allen 86 FY 2009 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
HUMAN RESOURCES
001-1700-414
EXPENDITURE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
376,447
447,187
441,869
513,584
Operations
152,049
163,011
180,112
165,676
Professional Services
32,877
31,400
41,400
31,900
Capital
2,776
DEPARTMENT TOTAL
561,373
641,598
666157
711160_$
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Director
1
1
1
1
HR Manager
1
1
1
1
HRAnalyst
0
1
2
2
HR Technician
1
1
0
0
Senior Administrative Assistant
1
1
1
1
TOTAL FULL TIME
4
5
5
5
EXPENDITURE DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
231,051
286,645
281,132
328,384
Longevity
1,340
1,188
1,128
964
Overtime
118
624
624
624
FICA
17,191
21,119
20,952
23,863
TMRS
23,064
28,783
30,607
39,917
Worker's Compensation
475
1,674
363
522
Health Insurance
23,361
37,853
37,853
49,247
Dental Insurance
1,853
2,794
2,794
3,316
Long-term Disability
529
774
715
868
Life Insurance
485
571
543
639
Flexible Spending
99
162
158
240
Tuition Reserve
76,881
65,000
65,000
65,000
SUBTOTAL
E 376,447
E 447,187
E 441,869
E 513,584
OPERATING EXPENSES
Conferences & Training
6,777
6,700
7,750
7,750
Dues & Subscriptions
3,355
3,605
3,605
3,440
Mileage
-
50
-
-
Printing & Reproduction
710
950
950
600
Advertising
44,890
53,560
63,651
68,000
Meetings & Receptions
728
1,800
800
1,800
Office Supplies
2,007
2,700
2,800
2,800
Small Tools & Minor Equipment
3,715
2,900
1,810
350
PRIDE Program
21,279
18,336
18,336
18,336
Training & Development
3,996
9,000
12,000
12,000
Unemployment Claims
21,527
15,000
30,000
15,000
Employee Recognition
43,065
48,410
38,410
35,600
SUBTOTAL
$ 152,049
E 163,011
E 180,112
E 165,678
City of Allen 87 FY 2009 Budget
FUND
GENERAL FUND
DEPARTMENT
HUMAN RESOURCES
ACCOUNT
001-1700-414
2006-2007 2007-2008
2007-2008
2008-2009
ACTUAL BUDGET
AMENDED
BUDGET
PROFESSIONAL SERVICES
Professional Services
32,877 31,400
41,400
31,900
SUBTOTALS
32,877 $ 31,400
$ 41,400
$ 31,900
CAPITAL
Office Equipment and Furniture
2,776
SUBTOTAL
$
- $ -
$ 2,776
$ -
DEPARTMENT TOTALS
$
561,373 $ 641,598
666,157
711,160
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 88 FY 2009 Budget
INFORMATION TECHNOLOGY
DIVISIONS
IT ADMINISTRATION 001-1610
IT INTERNAL ITEMS 001-1620
Director
1
Administrative Assistant
1
IT Systems Supervisor
1
Public Safety Systems Admin. AS400 Systems Administrator
2 1
IT Specialist IT Systems Administrator
2 H 1
City of Allen 89 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND INFORMATION TECHNOLOGY 001-1600-413
The Information Technology (IT) department's responsibilities include installation and maintenance of hardware
and software, supervision and maintenance of the City's technology infrastructure, and support services for the
network and desktop environments. The IT staff also provides support to the Library and Emergency Services
dispatching systems for continued support to the community.
Accomplishments in FY 2008:
• Completed a new server room in the basement of City Hall to support the 5 -year strategic plan and
completed remodeling the Police Server room
• Completed installation of a generator to support the new data center in City Hall
• Competed installation of a conduit support system for outside plant cabling to support the data center
• Completed phases 1 & 2 of the replacement cycle of all desktop equipment with a lease program supplied
by Hewlett Packard
• Hired a desktop specialist that will office in the library, whose primary responsibility is to support library
patrons and staff
• Purchased two 8.1 terabyte Storage Area Network for cross network backup and data support
• Purchased and started online payments with Class Software for Parks and Recreation
• Completed installation of handheld ticket writers for Police
• Completed the move of the City's PBX into the data center of City Hall
Objectives for FY 2009:
Goal 6. Maintain operational excellence in City government services
Strategy 1. Utilize technology for optimum performance and customer service
• Award and install a point-to-point microwave network for redundancy of fiber network
• Award the software and hardware bid for the Public Safety CAD and Records systems
• Start first phase of the Public Safety hardware and software replacement
• Upgrade the software of the Avaya PBX and Voice Mail systems
• Complete upgrading system to Microsoft XP operating system
• Complete upgrading the entire network to Microsoft Office 2007
City of Allen 90 FY 2009 Budget
SUMMARY
Services
DEPARTMENT
LSUMMARY
IT Systems Supervisor
Public Safety Systems Administrator
Systems Administrator
AS/400 Systems Administrator
IT Specialist
IT Technician
Systems Analyst
Administrative Assistant
TOTAL FULL TIME
PARTTIME
Administrative Assistant
TOTAL PART TIME
DETAIL
Worker's Compensation
Health Insurance
Dental Insurance
Long-term disability
Life Insurance
SUBTOTAL
rens & Training
& Subscriptions
ng & Uniforms
hone
1g & Reproduction
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
495,031
792,904
774,166
830,070
697,114
702,291
987,383
925,092
34,146
55,000
56,720
15,000
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
1
1
1
609,464
1
1
1
1
1
1
1
1
1
2
2
2
1
1
1
1
0
0
2
2
2
2
1
1
0
1
0
0
0
1
1
1
0 0
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
374,728
577,150
554,418
609,464
1,284
1,344
1,344
1,754
7,909
12,000
18,000
15,000
28,090
42,759
41,211
43,837
37,986
57,849
61,230
74,080
705
4,485
985
1,287
39,685
88,137
86,137
75,889
3,047
6,251
6,251
6,080
871
1,604
1,444
1,580
661
1,001
920
999
63
324
226
300
2,599
10,200
10,200
91500
1,568
1,400
1,595
195
-
-
-
500
63,677
85,160
85,160
85,160
542
500
500
1,000
City of Allen 91 FY 2009 Budget
FUND
GENERAL FUND
DEPARTMENT
IT
ACCOUNT
001-1600-413
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Rentals & Leasing
67
100
100
100
Database Services
4,897
10,000
10,000
10,000
Computer Costs & Supplies
424,885
405,509
532,074
548,752
Gasoline
394
500
1,070
1,175
Lease Expenses
14,700
22,000
78,411
102,000
Office Supplies
1,851
2,400
2,400
1,200
Computer Supplies
122,403
87,781
114,691
90,710
Small Tools and Minor Equipment
11,443
30,691
61,132
-
Vehicle Maintenance
1,769
800
800
800
Computer Maintenance
46,319
45,250
89,250
74,000
SUBTOTAL
$
697,114
$ 702,291
$
987,383
$
925,092
PROFESSIONAL SERVICES
Professional Services
34,146
55,000
56,720
15,000
SUBTOTALS
34,146
$ 55,000
$
56,720
$
15,000
CAPITAL OUTLAY
Furniture & Fixtures
1,444
11,000
5,615
-
Computer Equipment
84,192
799,500
654,404
1,150,000
SUBTOTAL
$
85,636
$ 810,500
$
660,019
$
11150,000
DEPARTMENT TOTALS
$
1,311,927
$ 2,360,695
$
2,478,288
$
2,920,162
CAPITAL EXPENDITURES LIST
2008-2009
QUANTITY
BUDGET
COMPUTER EQUIPMENT
Public Safety Software
1,100,000
Lanmanagement of GIS cleanup
50,000
TOTAL CAPITAL
1,150,000
City of Allen 92 FY 2009 Budget
INTERNAL SERVICES
DIVISION 001-1800
No Personnel in this Department
City of Allen 93 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND INTERNAL SERVICES 001-1800-415
The Internal Services budget, administered by the City Manager's Office, raptures expenses that are shared
among many departments. Highlights of some of the items included in this fund are as follows:
• Professional Services fees for City Attorney, annual audit, tax appraisal and tax collection services
• Copier services including monthly lease fees and maintenance
• Costs associated with City of Allen strategic planning
• Transfers out for capital projects
City of Allen 94 FY 2009 Budget
FUND
GENERAL FUND
DEPARTMENT
INTERNAL SERVICES
ACCOUNT
001-1800-415
EXPENDITURE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Operations
2,926,971
4,971,300
3,911,578
5,949,378
Professional Services
547,294
710,874
689,607
708,679
Capital
-
-
-
7,800
Transfers Out
2,180,010
893,778
733,919
870,873
DEPARTMENTTOTAL
$
5,854275
8,375950
5,335104
7,536730
EXPENDITURE DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES
Dues & Subscriptions
72,210
60,493
60,493
67,373
Telephone
230,064
233,120
239,266
248,837
Insurance
438,037
512,186
512,186
451,436
Postage & Freight
35,128
45,000
45,000
45,000
Printing & Reproduction
4,279
5,500
5,500
5,500
Lease Expenses
57,693
59,921
58,919
60,636
Vehicle/Equipment Replacement
962,900
1,237,819
1,164,904
1,102,941
Office Supplies
21,131
23,460
23,460
25,067
Post-Employmt Funding Exp
34,606
34,652
34,652
34,652
Economic Grant Expenses
1,021,633
1,225,700
1,587,740
2,924,591
Strategic Planning Expense
49,290
1,533,449
179,458
983,345
SUBTOTAL
$
2,926,971
$ 4,971,300
$
3,911,578
$
5,949,378
PROFESSIONAL SERVICES
Audit Fees
23,972
27,580
28,564
29,032
Tax Service -Collin County
20,264
21,480
21,521
22,812
Tax Service -CAD
168,128
243,371
230,974
248,287
Legal Fees
316,302
381,965
381,965
381,965
Professional Services
-
13,200
-
-
Copier Service
18,628
23,278
26,583
26,583
SUBTOTAL
$
547,294
$ 710,874
$
689,607
$
708,679
CAPITAL OUTLAY
Office Equipment & Furniture
7,800
SUBTOTAL
$
-
$ -
$
-
$
7,800
TRANSFERS
Operating Transfer Out
790,116
693,776
733,919
720,873
Capital Projects Transfer Out
1,389,894
160,000
SUBTOTAL
$
2,180,010
$ 693,776
$
733,919
$
870,873
DEPARTMENT TOTALS
5,654,275
6,375,950
5,335,104
$
7,536,730
City of Allen 95 FY 2009 Budget
FUND DEPARTMENT
GENERAL FUND INTERNAL SERVICES
ACCOUNT
001-1800415
CAPITAL EXPENDITURES LIST
2007-2008
2008-2009
AMENDED
BUDGET
Operatina Transfers Out,
Grants and Special Revenue Fund
Police
69,149
64,697
Fire
138,477
181,052
Parks
45,612
-
Court Security
31,266
28,264
Golf Course Fund
262,155
239,532
Risk Management Fund -Administrative costs
187,260
207,328
TOTAL
$ 733,919
$ 720,873
2007-2008
2008-2009
AMENDED
BUDGET
Capital Proiects Transfer Out
Traffic Signal at McDermott & Cedar
150,000
TOTAL
150,000
City of Allen 96 FY 2009 Budget
LIBRARY
DIVISION 001-3000
City of Allen 97 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND LIBRARY 001-3000-455
The Allen Public Library is dedicated to improving the quality of life of its users by supporting their lifelong learning
and information needs. (Mission Statement adopted by Library Board, 1993)
Vision Statement: "A welcoming place to inspire the mind." (2004)
Accomplishments in FY 2008:
• Migrated to Polaris integrated library system with Plano Public Library and Collin County Community
College Resource Center.
• Hosted special events to celebrate the library's 40" anniversary, including guest authors John Erickson
and Deborah Crombie.
• Partnered with the Friends of the Library to present "Bach to Books" literary, musical and cultural
programs for the community, including the Allen Civic Ballet, Allen High School Jazz Band, and Allen
Symphony Chorus.
• Presented the 5•' annual "Day of the Child, Day of the Book" celebration with support from the Kiwanis
Club of Allen, Chick Fil-A, and the Friends of the Library.
• Partnered with the Friends of the Library to offer the first ALLen Reads program featuring the Marley
books and various dog -related activities.
• Continued Homework Help Center with Allen High School Honor Society students assisting elementary
and middle school students.
• Hosted numerous exhibits including "Snoopy as the World War I Flying Ace" and a photography exhibit by
Barry Schoenholz and the Allen Symphony.
Objectives for FY 2009:
Goal 4. Signify, enhance and communicate Allen's identity to the region and the nation.
Strategy 5. Develop Library outreach opportunities for the community
• Continue to offer citizens quality library services.
• Increase use of library materials, programs, and services.
• Continue pursuit of grant funds to enhance library services.
• Continue VolunTeen program to encourage teen volunteers to assist with the preparation and
implementation of library programs.
Strategy 6. Develop programs that promote cultural and intellectual development
• Continue to foster community partnerships to expand cultural arts and exhibits for the community.
• Continue ALLen Reads for all ages.
• Continue Homework Help Center with the assistance of National Honor Society students from Allen High
School.
City of Allen 98 FY 2009 Budget
PURE SUMMARY
,ATION
Services
al Services
DEPARTMENTTOTAL
IEL SUMMARY
t Services Manager
Services Manager
Librarian
lion Supervisor
e Coordinator
Associate
Administrative Assistant
lion Specialist
in
Specialist
Clerk
TOTAL FULL
-IME
Librarian
Page
ion Specialist Assisitant
TOTAL PART
Visual Technician
TOTALTEMPORARY
FICA
TMRS
Worker's Compensation
Health Insurance
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDEDU8
DGET
1,663,479
1,757,666
1,778,692
1,874,998
348,878
343,511
371,973
430,457
18,285
21,950
21,950
27,864
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
1
1
1
1
1
1
1
1
2
2
2
2
6
7
7
7
1
1
1
1
1
1
1
1
2
2
2
2
1
1
1
1
1
1
1
1
1
1
1
1
0
0
3
3
2
2
20
21
21
21
0.50
0.50
0.50
0.50
1.25
1.25
1.25
1.75
3.25
3.25
3.25
3.25
5.40
5.40
5.40
5.40
2.91
2.91
2.91
2.91
0.25 0.25 0.25 0.25
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
1,332,113
1,405,520
1,408,855
1,457,142
9,299
10,537
10,326
8,359
1,088
-
-
-
100,573
105,863
105,970
109,413
124,249
131,180
142,552
165,330
2,884
3,250
2,112
2,435
81,882
88,725
95,499
116,993
City of Allen 99 FY 2009 Budget
FUND
GENERAL FUND
DEPARTMENT
LIBRARY
-
ACCOUNT
001-3000-455
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
al QQET
PERSONNEL SERVICES - cont.
Dental Insurance
7,230
8,053
8,766
10,495
Long-term disability
2,273
2,651
2,682
2,798
Life Insurance
1,541
1,563
1,497
1,493
Flexible Spending
347
324
433
540
SUBTOTAL
$
1,863,479
$ 1,757,688
E
1,778,892
$
1,874,998
OPERATING EXPENSES
Conferences & Training
5,597
6,000
6,000
6,000
Dues & Subscriptions
2,547
4,180
2,180
1,715
Mileage
723
600
600
600
Electricity
141,527
144,590
162,665
209,690
Gas
38,696
34,537
41,792
45,000
Water
1,280
2,200
1,500
1,500
Postage & Freight
5,812
3,200
3,900
4,200
Printing & Reproduction
810
950
950
950
Database Services
14,002
22,965
17,965
33,833
Special Activities
16,977
24,400
24,400
24,400
Libr.Book-Continuation Fund
15,449
15,900
15,900
16,275
Audio Visual Expense
20,129
20,700
20,700
20,700
Lease Expenses
1,984
1,640
1,640
1,590
Office Supplies
7,619
7,600
7,600
7,600
Periodicals
14,472
14,700
14,700
15,141
Boards & Commissions
649
1,200
1,200
1,200
Small Tools & Minor Equipment
8,778
8,250
9,730
4,455
Library Supplies
15,449
15,900
15,900
20,650
Equipment Maintenance
1,361
2,500
2,500
2,500
Book Collection Maintenance
703
775
775
775
Computer Maintenance
31,175
10,724
11,650
11,649
Donation Expenses
3,139
-
7,726
34
SUBTOTAL
$
348,878
$ 343,511
$
371,973
$
430,457
PROFESSIONAL SERVICES
Professional Services
18,285
21,950
21,950
27,864
SUBTOTAL
E
18,285
$ 21,950
$
21,950
$
27,864
CAPITAL OUTLAY
Library Books
150,000
150,000
175,000
180,000
SUBTOTAL
$
150,000
$ 150,000
$
175,000
$
180,000
DEPARTMENT TOTALS
$
2,180,642
2,273,127
$
2,347,615
2,513,319
City of Allen 100 FY 2009 Budget
JuveNle Case Manager
1
Deputy Court Clark
C
MUNICIPAL COURT
DIVISION 001-1200
Finance Director
Assistant Finance Director
Municipal Court
1
Court SupervisorI Wanard OflkrorlBeiliM
Senior Deputy Court Clerk
1
'Also reports to Patrol Services Captain in Police Department
Municipal Court Judge
1
Docket Clerk
1
City of Allen 101 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND MUNICIPAL COURT 001-1200-412
The Municipal Court is responsible for the maintenance of court records on the disposition of cases, the issuance
of warrants for those individuals who do not meet their obligations to the court, and the collection of fines.
Accomplishments in FY 2008:
• Completed implementation of APS hand held ticket writers which automates citations into the Court's
software
• Participated in the state wide warrant round up to collect on outstanding warrants
• Reviewed daily operations within the Courts, setting standards to practice municipal court "best practices"
• Continued to develop court software training for new and current staff
• Utilized the Juvenile Case Manager to work with community groups to establish outreach services for
troubled juveniles and their parents
• Trained Police staff as users of the court software for inquiry and reporting purposes
Objectives for FY 2009:
Goal 1. Enhance Neighborhood Livability and Safety
• Continue to improve warrant collections by serving current warrants and participating in the state wide
warrant round ups.
• Continue utilization of the Juvenile Case Manager to provide support to juveniles exposed to the
municipal court system
Goal 8. Maintain operational excellence in City oovernment services
Strategy 1. Utilize technology for optimum performance and customer service
• Implement an IVR system to allow payments by phone that upload to the court software and increase
customer service.
Strategy S. Continue to maintain and enhance web -site to improve customer service
• Implement an internet based system to accept credit card payments that upload to the court software and
provide information to the public.
Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality
Services
• Continue to identify and implement methods to improve customer service in Municipal Court
• Complete and implement standard operating procedures manual for the Municipal Court and provide
software training to staff
Strategy 4. Ensure excellent fiscal management to maintain public trust
• Implement a voluntary State Collection Program for outstanding rases
City of Allen 102 FY 2009 Budget
SUMMARY
Services
al Services
DEPARTMENT
SUMMARY
pal Court Administrator
pal Court Supervisor
Deputy Court Clerk
/ Court Clerk
pal Court Judge
Is Case Manager'
(Warrant) Officer"
TOTAL FULL
2006-2007 2007-2008 2007-2008
ACTUAL BUDGET AMENDED
464,337 507,584 501,150
72,364 83,650 84,998
2008-2009
BUDGET
556,722
109,845
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
1
1
1
1
1
1
1
EXPENDITURE DETAIL
1
1
1
-
4
4
4
5
1
1
1
1
1
1
1
1
1
1
1
1
Deputy Court Clerk
0.0
0.5
0.5
TOTAL PART TIME
0.0
0.5
0.5
825
1,025
1e
' Funded in Grants and Special Revenue fund by Juvenile Case Manager Fund
fee revenue
" Funded in Grants and Special Revenue fund by Court Security fee revenue
500
EXPENDITURE DETAIL
2006-2007
2007-2008
2007-2008
-
ACTUAL
BUDGET
AMENDED
PERSONNEL SERVICES
81,855
Salaries
334,168
366,965
356,638
Longevity
1,740
2,152
1,980
Overtime
91599
6,700
9,000
FICA
25,302
26,997
26,936
TMRS
34,239
36,912
39,400
Worker's Compensation
705
1,154
515
Health Insurance
53,344
60,820
60,820
Dental Insurance
3,785
4,273
4,273
Long-term Disability
812
951
933
Life Insurance
643
660
655
Flexible Spending
SUBTOTAL $
464,337
S 507.584 S
501.150
2008-2009
BUDGET
388,908
1,944
9,000
28,634
47,355
628
73,283
5,157
1,033
720
renes & Training
4,398
6,950
2,743
6,400
& Subscriptions
706
825
825
1,025
1e
84
175
500
500
ng & Uniforms
150
-
-
-
icity
49,749
52,400
58,950
81,855
City of Allen 103 FY 2009 Budget
FUND
GENERAL FUND
DEPARTMENT
MUNICIPAL COURT
ACCOUNT
001-1200-412
2006-2007 2007-2008
2007-2008
2008-2009
ACTUAL BUDGET
AMENDED
BUDGET
OPERATIONS - cont.
Water
1,331
1,300
1,300
1,365
Printing & Reproduction
8,093
9,000
9,000
7,000
Advertising
-
300
300
300
Jury Fees
2,732
4,000
2,500
2,700
Teen Court
35
1,000
1,000
1,000
Office Supplies
3,708
6,200
6,200
6,200
Small Tools & Minor Equipment
-
-
180
-
Equipment Maintenance
1,378
1,500
1,500
1,500
SUBTOTAL $
72,364 S
83,650
$ 84,998
$ 109,845
PROFESSIONAL SERVICES
Professional Services
25,158
6,600
7,000
7,540
Credit Card Costs
9,042
7,000
7,500
8,025
SUBTOTAL $
34,200 $
13,600
$ 14,500
S 15,565
DEPARTMENT TOTALS $
570,901
604,834
600,648
682,132
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 104 FY 2009 Budget
PARKS & RECREATION
DIVISIONS
ADMINISTRATION 001-2510
PARK PLANNING & DEVELOPMENT 001-2515
PARKS MAINTENANCE 001-2520
HORTICULTURE & FORESTRY 001-2522
GROUNDS MANAGEMENT 001-2526
FACILITY MANAGEMENT 001-2528
SENIOR CITIZENS 001-2561
DON RODENBAUGH NATATORIUM 001-2570
SPECIAL SERVICES 001-2524
ATHLETICS 001-2540
RECREATION SERVICES 001-2590
JOE FARMER RECREATION CENTER 001-2551
SPECIAL ACTIVITIES 001-2531
YOUTH CENTER 001-2580
Direnor
Senior AtlminiatraUve
1
jSe�i�
Assistant
1
g Program Supervisor
1
l Evenh CcoNineror
1
Pal Services Manager
Senior Services
ca..e.rt
1
=,7-
iw1 t
aer«n
Perk Planner
lore Farmer Reoreabon Center
os.,.w�a� t
3.5
cm. t..
e s
.
r, ietlnm9
Meinlen.rce Waba
Dan Rodenbaugh Natatorium
12.92
u m. MM a�w
oner.e.resw.nrvt
AN ietica c..unsasrwwt
YW SeMLBe VMry aWoimmIMN.IIn siT . CC -.22.91 ar.a res nixwm ra,2 sy„p,,,w. o.eM.rz
MtlnMnmvMY x M.MYiuruv ,
City of Allen 105 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND PARKS & RECREATION 001-2500-451
The Parks & Recreation department strives to provide park facilities and recreation programs that enhance the
aesthetic value of the City and help our citizens more fully enjoy living in Allen.
Vision statement: "To achieve excellence and create run beyond imagination!"
Accomplishments in FY 2008:
• Completed projects including The Park at Waterford Parks, Twin Creeks Park, water recirculation system
at ddMania, Shade Structures at Allen Station Park, monument signs at Police Headquarters and Joe
Farmer Recreation Center (JFRC), Mustang Creek Trail Crossing and Bolin Park Accessibility Additions.
Also trail additions at the Woods at Watters, Star Creek and Waterford Parks
• Initiated design for Celebration Park Phase II, the Six Cities Trail, Celebration Pass Trail, and Country
Meadows Park Phase II and renovation study of the JFRC
• Received $45,611 grant for design of Celebration Pass Trail from Collin County and applied for grants
from: Collin County (Celebration Pass Trail; ACC open space enhancements); 1874 H&TC Water Stop
master planning from THC; CVS Pharmacy's and American Academy of Dermatology's programs for
recreational shade structures
• Completed renovations at Don Rodenbaugh Natatorium (DRN) completed including the replastering of
the leisure pool and spa and expansion of the Irrinet irrigation control
• 7'° year being recognized as a Tree City USA and 60 year receiving the Growth Award
• Coordinated over 1,000 hours of volunteer workers including 13 Eagle Scout projects, 9,000 hours from
court appointed workers to assist with daily maintenance activities, resulting in a significant cost savings
to the City
• Initiated trash removal contract for parks, medians, ROW and city facilities
• Through Public Art Committee, introduced Library's donor recognition project as first public art project
funded by 2007 bond election
• Formed Alliance for a Healthier Allen
• Completed shared facility agreement with AISD and Blue Sky Sports Center
Objectives for FY 2009:
Goal 1. Enhance Neiahborhood Livability and Safety
Initiate a graffiti abatement program
Goal 4. Sionifv. enhance and communicate Allen's identity to the reoion and the nation.
Strategy 3. Plan for the design and construction of needed City Parks and Recreation Facilities
Complete construction of projects funded by Allen Community Development Corporation.
Strategy 8. Develop a Healthy Communities initiative to encourage fitness, exercise and healthy lifestyles
Launch healthy community initiative through AHA (Alliance for a Healthier Allen).
Strategy 9. Update the City's Parks and Recreation Master Plan
Complete revision of the Parks and Recreation Open Space Master plan.
Goal 6. Maintain operational excellence in City Government services
Strategy 4. Ensure excellent fiscal management to maintain public trust
o Absorb price increases on maintenance and construction contracts
Goal B.Proactively work to protect and conserve water resources
Strategy 2. Develop water conservation initiatives that encourage residents, businesses and City's
operations to adopt a "low water -use" lifestyle
• Continue implementation of Irrinet central irrigation control system and begin Water Wise conversion of
Bethany Rd landscape beds (irrigation & landscaping)
City of Allen 106 FY 2009 Budget
FUND
GENERAL FUND
DEPARTMENT
PARKS & RECREATION
ACCOUNT
001-2500-451
EXPENDITURE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
3,972,063
4,452,269
4,357,973
4,723,170
Operations
1,932,379
2,742,727
2,861,254
2,745,958
Professional Services
656,543
904,637
959,887
1,143,375
Capital
23,709
155,298
264,613
DEPARTMENT TOTAL E
6,584,694
E 8,254,931
8,443,727
8,612,503
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
FULL TIME
ACTUAL
BUDGET
AMENDED
BUDGET
Director
1
1
1
1
Assistant Director
1
2
2
2
Landscape Architect
1
0
1
1
Park Planner
1
2
1
1
Grant Coordinator
1
1
1
1
Marketing Program Supervisor
1
1
1
1
Senior Administrative Assistant
1
1
1
1
Administrative Assistant
1
1
1
1
Park Services Manager
1
1
1
1
Urban Forester
1
1
1
1
Park Operation Supervisor
3
3
3
3
Crew Leader
6
6
5
5
Equipment Operator
2
2
2
2
Park (Code) Inspector
0
1
1
1
Building Technician
4
4
3
3
Parks Maintenance Technician
3
3
4
4
Maintenance Worker
18
18
19
19
Chemical Specialist
1
1
1
1
Chemical Technician
3
3
3
3
Irrigation Specialist
1
1
1
1
Irrigation Technician
2
2
2
2
Recreation Services Manager
1
1
1
1
Center Supervisor
3
3
3
3
Athletic Program Supervisor
1
1
1
1
Aquatic Program Supervisor
1
1
1
1
Youth Program Supervisor
1
1
1
1
Special Events Coordinator
1
1
1
1
Recreation Specialist II
4
4
5
5
Head Lifeguard
1
1
0
0
TOTAL FULL TIME
66
68
68
68
PARTTIME
Recreation Specialist 1"
9.35
9.35
9.35
9.65
Fitness Specialist—
2.00
2.00
2.00
2.00
Head Lifeguard"
3.60
3.60
3.60
3.60
Intern
0.25
0.25
0.25
0.25
TOTAL PART TIME
16.20
15.20
15.20
15.50
SEASONAL
Recreation Specialist 1
0.10
0.10
0.10
0.10
TOTAL SEASONAL
0.10
0.10
0.10
0.10
City of Allen 107 FY 2009 Budget
FUND
GENERAL FUND
DEPARTMENT
PARKS & RECREATION
ACCOUNT
001-2500-451
EXPENDITURE DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
2,814,852
3,118,004
3,098,550
3,329,829
Longevity
14,193
17,343
16,871
19,390
Overtime
101,593
120,983
85,915
106,083
FICA
212,441
226,289
227,869
241,878
TMRS
279,086
300,991
324,304
387,592
Worker's Compensation
77,081
85,018
44,794
47,162
Health Insurance
431,650
531,891
509,446
535,405
Dental Insurance
30,503
38,812
37,756
42,179
Long-term disability
5,927
- 7,436
7,291
7,872
Life Insurance
3,975
4,314
4,242
4,580
Flexible Spending
762
1,188
935
1,200
SUBTOTAL
E 3,972,063
$ 4,452,269
E 4,357,973
E 4,723,170
OPERATING EXPENSES
Conferences & Training
31,961
41,773
39,912
51,757
Dues & Subscriptions
12,011
15,768
15,074
18,061
Mileage
1,288
10,375
6,229
10,474
Clothing & Uniforms
31,743
40,519
40,305
39,911
Electricity
562,734
678,917
733,505
796,580
Natural Gas
68,023
83,977
87,390
87,570
Water
324,677
591,125
540,811
571,925
Printing & Reproduction
1,918
14,650
14,562
15,049
Advertising
4,464
3,735
8,835
8,815
Rentals
9,415
8,667
10,447
11,167
Special Events
22,144
33,600
35,550
35,125
Senior Citizens Support
21,221
23,910
23,910
23,972
Meetings & Receptions
4,517
4,670
4,161
4,330
Board/Commission Training
199
2,000
1,500
2,000
Cemetery Expenditures
7,953
14,000
8,656
14,000
Gasoline
61,448
69,498
80,454
91,000
Oil & Lubricants
339
1,200
400
-
Office Supplies
25,899
27,062
26,162
28,989
Boards & Commissions
215
253
1,106
500
Janitorial Supplies
4,224
11,855
10,906
12,168
Medical & Chemical Supply
8,017
9,248
9,728
13,343
Pool Supplies
26,709
30,440
30,440
25,032
Agriculture Supplies
132,200
180,949
169,142
189,231
Small Tools & Minor Equipment
73,258
79,341
95,342
80,308
Building Maintenance
127,927
228,516
218,516
144,900
Vehicle Maintenance
25,443
23,900
34,500
29,900
Equipment Maintenance
35,969
41,250
35,105
28,240
Ground Sprinkler System
67,327
76,988
66,712
54,045
Ballfield Maintenance
62,245
107,891
152,891
69,416
LandscapelForestry
24,227
47,550
47,550
49,050
Pool Maintenance
23,042
30,500
28,576
30,500
Park & Open Space Maintenance
129,622
208,600
282,877
208,600
SUBTOTAL
$ 1,932,379
E 2,742,727
$ 2,861,254
$ 2,745,956
City of Allen 108 FY 2009 Budget
FUND
GENERAL FUND
DEPARTMENT
PARKS & RECREATION
ACCOUNT
001-2500-451
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PROFESSIONAL SERVICES
Professional Services
656,543
904,637
959,887
1,143,375
SUBTOTAL
$
656,543
$ 904,637
$
959,887
$ 1,143,375
CAPITAL OUTLAY
Vehicles
23,709
10,000
10,000
-
Fumiture & Fixtures
-
4,000
18,497
-
Machinery & Equipment
141,298
236,116
SUBTOTAL
$
23,709
$ 155,298
$
264,613
$ -
DEPARTMENT TOTALS
$
6,584,694
$ 8,254,931
$
8,443,727
8,612,503
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 109 FY 2009 Budget
CITY OF ALLEN
PLANNING AND DEVELOPMENT
DIVISIONS
PLANNING 001-4800
CODE ENFORCEMENT 001-4840
Director
1
Senior Administrative Assistant
1
Assistant Director
1
Senior Planner GIS Administrator
1
Planner I I GIS Analyst
Code Enforcement Supervisor
1
Code EMorcamenl Officer
3'
'One position paid for from Water/Sewer and Solid Waste Funds.
City of Allen 111 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND PLANNING & DEVELOPMENT 001-4800-461
The Planning & Development Department is responsible for land use and transportation planning, zoning
administration, development coordination, certain economic development initiatives, capital improvement
planning, Community Development Block Grant administration, neighborhood integrity initiatives, code
compliance, and for providing staff support for the Planning & Zoning Commission, the Board of Adjustment, the
Sign Control Board, the Allen Economic Development Corporation and the Allen City Council.
Accomplishments in FY 2008:
• Published 2008 Facts & Figures
• Completed the 2008-2012 Capital Improvement Program document
• Completed all phases of ArcServerSDE structure/standardization
• Completed all updates of GIS utility infrastructures
• Provided assistance to five households for home improvement and two households for home buyer
assistance
• Adopted water conservation measures for the Allen Land Development Code
Objectives for FY 2009:
Goal 1. Enhance Neiahborhood Livability and Safety.
Strategy 2. Manage growth and development to preserve Allen's character and maintain neighborhood
vitality
• Adopt new CDBG Annual Action Plan and implement activities
• Expand the promotion of home ownership through the Home Buyer program, including increased
marketing efforts
Goal 6. Maintain operational excellence In City government services
Strategy 1. Utilize technology for optimum performance and customer service
• Support and enhance citywide existing GIS infrastructures
• Standardizelmodernize GIS addressing database
Goal 7. Provide economic investment that increases employment opportunity, the tax base, and provides
Strategy 4. Create an effective process and provide adequate resources to secure and retain desirable
retail and mixed-use development
• Continue to collaborate with developers to facilitate mixed-use developments proposed throughout Allen
• Continue to work with the AEDC to maximize resources and activities for the benefit of the community in
attracting high end commercial and retail developments
• Assist development of the Arts of Collin County site and work with property owners and developers on the
development of land adjacent to the future Arts Center
Strategy 5. Manage growth and redevelopment
• Initiate a plan to partner with businesses to improve aging commercial areas
• Continue to work with existing neighborhoods without established organizations
Strategy 6. Create a viable Central Business District (CBD)
• Work with developers and landowners to facilitate redevelopment in the Central Business District
City of Allen 112 FY 2009 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
PLANNING & DEVELOPMENT
001-4800-461
EXPENDITURE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
742,131
835,752
777,916
873,086
Operations
39,926
142,066
141,311
141,836
Professional Services
3,000
3,000
3,000
DEPARTMENT TOTAL $
782,057
$ 980,818
922,227
$ 1,017,922
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
FULLTIME
ACTUAL
BUDGET
AMENDED
BUDGET
Director
1
1
1
1
Assistant Director
1
1
1
1
Senior Planner
1
1
1
1
Planner
1
1
2
2
GIS Administrator
1
1
1
1
GIS Analyst
1
1
1
1
Code Enforcement Supervisor
0
0
1
1
Code Enforcement Officer
3
3
2
2
Senior Administrative Assistant
1
1
1
1
Planning Technician
1
1
0
0
TOTAL FULL TIME
11
11
11
11
EXPENDITURE DETAIL
2008-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
574,239
643,966
592,119
656,719
Longevity
2,480
2,768
2,292
2,172
Overtime
1,459
2,000
2,000
2,000
FICA
42,262
46,756
43,120
47,216
TMRS
57,275
64,673
64,333
79,858
Worker's Compensation
2,195
2,653
1,402
1,924
Health Insurance
54,545
63,707
63,707
72,547
Dental Insurance
4,820
5,917
5,917
7,184
Long-term Disability
1,403
1,768
1,577
1,791
Life Insurance
1,129
1,220
1,124
1,255
Flexible Spending
324
324
325
420
SUBTOTAL $
742,131
$ 835,752
$ 777,916
$ 873,086
OPERATING EXPENSES
Conferences&Training
13,905
25,170
25,170
25,170
Dues & Subscriptions
4,577
5,596
5,596
5,596
Clothing & Uniforms
1,053
2,000
2,000
2,000
Printing & Reproduction
4,057
4,830
4,830
4,830
Advertising
477
310
310
310
Board & Commission Training
1,127
4,800
4,600
4,600
Plat Administration Expense
3,971
7,000
7,000
7,000
Gasoline
3,235
5,960
5,205
5,730
City of Allen 113 FY 2009 Budget
FUND
GENERAL FUND
DEPARTMENT
PLANNING & DEVELOPMENT
ACCOUNT
001-4800-461
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Office Supplies
3,417
4,700
4,700
4,700
Small Tools & Minor Equipment
1,041
2,000
2,000
2,000
Vehicle Maintenance
3,066
4,900
4,900
4,900
Donation Expense`
-
75,000
75,000
75,000
SUBTOTAL
E 39,926
$ 142,066
S 141,311
$ 141,836
PROFESSIONAL SERVICES
Professional Services
3,000
3,000
3,000
SUBTOTAL
$ -
$ 3,000
$ 3,000
$ 3,000
DEPARTMENT TOTALS
$ 782,057
980,818
$ 922,227
$ 1,017,922
This item was moved from the City Secretary Division.
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 114 FY 2009 Budget
POLICE
DIVISIONS
ADMINISTRATION 001-2010 CRIMINAL INVESTIGATIONS 001-2020
SCHOOL RESOURCE OFFICER 001-2021 SUPPORT SERVICES 001-2040
PATROL 001-2030
AtlministrativeAwisbnt
1
Sergeant 1
Dention en's—officer 5
colrtii.mnoi.
Supervisor 911 DlapatUrer
3
Ice/Fire EMS Dispels
12
Property Evidance Tech
2
Chief
11 1
Iministrative Lieutenant
1
camrvnM I., MIT
Sergeant –1
Offeror -6
Po ice Account Specialist
Lieutenant
1
ups" bd
minnalSteel Cantron officer
3
Shelter Adendm e 2
eewm
Sengeanll
Recatls Technkian 4
Pudic Safety Officer
4
'Funded In Municipal Court Division
Chaplains
Sergeant -1
Corporal –1
Investigators -
CID
Deputy Chief
1
Administrative'
1
aomp.maF s
Sargeami
Corporal 1
Ofllcer/In resligata 5
Crime Mc11m Advocate 1
Sergears1
Corporal 1
CnmssAgeinn nol+env
Sergeants
Corporal 1
Officerlinvestigator 5
Crime Analyst
1
Criminalist
2
ads
Deputy Chief 1
Captain t
T
Administrative As1
1
A Ween
Sengesrd 2
Caporal 3
Officer 13
ewarcn
Serena1
Sergeant 2
Corpomi2
OMror 13
C
Lieutenant 1
Sergeant 2
Corporal
Officer 12
T1 -
Sergeant 1
assSergeant1
Corporal 1
Officer 6
Sergeamt
Officer 2
uwava Coon
Wamam OlflcerlSellM'
1
City of Allen 115 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND POLICE 001-2000-421
The City Charter provides for the Allen Police Department to preserve order within the city limits and secure the
residents from violence and property loss.
Accomplishments in FY 2008:
• Upgraded existing police, fire and public works radio communications equipment according to the CIP
schedule. To date, 39 mobile and 10 portables have been ordered. A contract was also awarded to a
radio consultant to determine our future radio system needs.
• Reviewed police department response times and implemented plans for the reduction of response times
to calls for service. These changes included better supervision of officers I district assignments, periodic
reviews of response times and enhancements to dispatching protocols.
• Developed plans to expand the number of police storefronts from one (1) to three (3) locations at key
sites throughout the community. The new sites include Watters Creek and The Village at Allen.
• Enhanced "in-house' training for sworn and non -sworn personnel. This included basic and required
training courses, the Use of Force Judgment Simulator, Juvenile Law, Laser Speed Detection, DWI
enforcement and other related trainings. In 2008, 15 different classes were taught in- house.
• Continued to seek federal, state and private foundation grants to enhance police department equipment
and to increase staffing levels. Approximately nine grants are currently pending.
Objectives for FY 2009:
Goal 1.Enhance Neighborhood Livability and Safety
Strategy 1. Continue to provide progressive and efficient emergency services
• Develop plans and examine ways to reduce fuel consumption while maintaining high levels of service to
the community with the goal of reducing fuel consumption.
• The department will focus on the retention of personnel in both sworn and non -sworn positions. This
includes training officers in retention methods and examining why employees separate from the City in an
effort to reduce employee turnover.
• Addition of new sworn and non -sworn personnel
• Replacement of patrol vehicles and one K-9 vehicle
• Addition of two police motorcycles to the fleet
Objective 1. Upgrade Public Safety Communication System
• Continue upgrade on existing police, fire and public works radio communications according to the CIP
schedule.
Objective 3. Effectively use technology to enhance public safety services
• To complete, accept and implement the department's new Mobile Command Vehicle. This will include
construction, technology enhancements, training and policy development.
• Continue to enhance crime analysis to identify current crime trends and patterns. The department will
continue to closely examine reported bank robberies and home invasions.
Goal 5.Systematically invest in Public infrastructure
Strategy 5. Plan for the construction of needed City facilities
• Begin renovations and expansion of the Allen City Jail facility. This will include examining new procedures
and protocols to enhance Jail operations.
• Continue progress and planning on the Capital Improvement Project for the department's Emergency
Vehicle Operations driving track.
City of Allen 116 FV 2009 Budget
FUND
GENERAL FUND
DEPARTMENT
POLICE
ACCOUNT
001-2000-421
EXPENDITURE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
10,283,496
11,611,341
11,872,617
12,720,658
Operations
918,309
974,944
1,048,519
1,134,584
Professional Services
144,047
139,517
139,517
140,914
Capital
215234
241,954
311,338
DEPARTMENT TOTAL
11,587086
12,967,756
13,371,989
13,996,156
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
FULL TIME
ACTUAL
BUDGET
AMENDED
BUDGET
Police Chief
1
1
1
1
Deputy Police Chief
0
3
3
3
Assistant Police Chief
1
0
0
0
Police Captain
3
1
1
1
Police Lieutenant
5
5
5
5
Police Sergeant
14
16
16
16
Police Corporal
12
12
12
12
Police Officer
69
69
69
69
SUBTOTAL - Sworn'
105
107
107
107
Police Services Technician
1
1
1
1
Supervisor 9-1-1 Dispatcher
3
3
3
3
Police/Fire EMS/Dispatcher / 911 Call Taker
13
13
13
14
Property Evidence Technician
1
2
2
2
Police Records Technician
4
4
4
4
Criminalist
2
2
2
2
Criminal Analyst
1
1
1
1
Victims Advocate
0
0
1
1
Senior Administrative Assistant
1
1
1
1
Account Specialist
0
0
1
1
Administrative Assistant
3
4
3
4
Detention Officer
5
5
5
6
Public Safety Officer
4
4
4
4
Animal Control Supervisor
1
1
1
1
Animal Control Officer
3
3
3
3
Shelter Attendant
1
2
2
2
SUBTOTAL - Non -sworn
43
46
47
49
TOTAL FULL TIME
148
153
154
156
' Total swom does not include 1 Police Officer
assigned as a Warrant Officer, which is shown in the
Courts
division. Therefore, the total number of sworn positions is 106 for FY2007, 108 for FY2008, and
108 for FY2009.
City of Allen 117 FY 2009 Budget
FUND
GENERAL FUND
DEPARTMENT
POLICE
ACCOUNT
001-2000-421
EXPENDITURE DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
7,161,380
8,160,073
8,340,200
8,811,997
Field Training Officer Pay
15,550
15,600
12,100
12,000
Dispatch Trainer Pay
3,700
3,600
3,250
2,400
Longevity
38,936
42,744
42,344
47,496
Overtime
522,755
473,332
473,332
543,665
FICA
564,863
595,800
634,255
638,235
TMRS
765,096
823,404
938,943
1,074,256
Worker's Compensation
173,966
200,359
138,548
156,660
Health Insurance
915,382
1,138,911
1,138,911
1,264,532
Dental Insurance
66,335
86,340
86,435
98,363
Long-term Disability
17,483
22,291
21,609
23,489
Life Insurance
11,064
12,263
11,924
12,915
Flexible Spending
1,886
3,024
2,566
3,450
Clothing Allowance
25,100
33,600
28,200
31,200
SUBTOTAL $ 10,283,496
$ 11,611,341
E 11,872,617
$ 12,720,658
OPERATING EXPENSES
Conferences & Training
64,453
42,724
52,724
66,387
Dues & Subscriptions
12,127
9,445
9,445
12,491
Mileage
7
100
117
300
Clothing & Uniforms
56,365
69,411
74,411
58,025
Electricity
114,269
131,330
147,745
163,040
Natural Gas
6,641
8,800
8,800
81800
Water
2,830
3,587
3,587
3,587
Postage & Freight
9,131
8,816
8,816
9,405
Printing & Reproduction
8,239
12,252
17,252
14,815
Advertising
322
-
-
-
Canine Maintenance
6,133
7,455
7,455
6,317
Meetings and Receptions
6,155
5,745
10,745
6,000
Crime Prevention
7,169
7,000
7,000
7,384
Prisoners Keep
15,936
20,000
20,000
16,414
Narcotics Operations
4,069
10,000
4,000
10,000
Gasoline
219,291
269,700
293,600
322,950
Lease Expenses
25,350
37,708
37,708
35,306
Office Supplies
28,120
25,095
25,686
28,964
Animal Supplies
10,104
12,000
12,000
10,407
Small Tools & Minor Equipment
146,743
111,938
133,321
149,984
Donation Expenses
3,065
4,159
14,830
9,500
Vehicle Maintenance
128,807
133,800
133,800
150,357
Equipment Maintenance
8,309
8,879
8,879
8,557
Radio Maintenance
4,003
5,000
5,000
4,003
Collision Repair
30,671
30,000
11,598
31,591
SUBTOTAL $ 918,309
$ 974,944
$ 1,048,519
$ 1,134,584
City of Allen 118 FY 2009 Budget
& Awards
6lt1=l[+lii
Equipment & Furniture
nary & Equipment
iter Equipment
SUBTOTAL
DEPARTMENT TOTALS
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
141,589
136,519
136,519
138,382
85,090 241,954 174,391 -
37,387 - 13,382 -
82,504 - 123,563 -
10,253
!15,234 $ 241,954 $ 311,336 $ -
CAPITAL EXPENDITURES LIST
No capital items
See Replacement Fund for replacement vehicle expenditures.
City of Allen 119 FY 2009 Budget
CITY OF ALLEN
PUBLIC AND MEDIA RELATIONS
DIVISION 001-1530
Assistant City Manager
Public and Media Relations Officer
1
Execubv'Producer I Public and Media Specialist
Video Production Specialist
1
Video Produdbn Assistant
1
City of Allen 121 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND PUBLIC AND MEDIA RELATIONS 001-1530-413
The Public and Media Relations Office provides information about city government
and services to residents and the media. The office produces the City's
quarterly newsletter and annual report; oversees the City's website and manages the government access
channel, Allen City Television/ACTV-15. The office also helps coordinate special events and works with other City
departments regarding education, outreach, and marketing efforts.
Accomplishments in FY 2008:
• Launched new city website
• Implemented new a -tools including news distributions and interactive forms
• Produced annual report and quarterly newsletters; updated newcomers brochure and public education
resource booklet
• Produced monthly releases for publication in Allen Image and bi-monthly releases for the Plano Profile
• Assisted in partnership promotional efforts for Allen Heritage Guild activities at Allen Historic Village,
Chamber of Commerce for tourism brochure and information for Texas Tourism magazine and Friends of
the Library ALLen Reads program
• Supported planning and publication needs for special events and ceremonies including Allen USA VIP
Zone, Barbara Buehler's retirement ceremony, annual Board and Commissions dinner, and Event Center
ground breaking
• Worked with Video Producer to maximize access to VOD on the new website
• Special video production efforts included the My City, My Pride feature, Battle of the Bands winner's
video, In Memory of... public service announcement and various special public service announcement
segments for the Senior Center and Library
• Video production received a total of 13 state and national awards for original programming. Awards
included a prestigious Emmy through the Lone Star Chapter of the National Television Academy along
with various awards from the National Association of Telecommunications Officers & Advisors (NATOA),
Texas Association of Telecommunications Officers & Advisors (TATOA) and City -County
Communications Marketing Association (3CMA)
Objectives for FY 2009:
Goal 4. Sianlfv enhance and communicate Allen's identity to the realon and the nation.
Strategy 10. Emphasize marketing efforts to communicate Allen's identity
• Create a communication and marketing plan for the City of Allen to incorporate graphic identity, cohesive
publications and promotional materials
Goal 6. Maintain operational excellence in City government services
Strategy 6. Continue to maintain and enhance web -site to improve customer service
• Continue enhancements on the website and implement extensive training for all departmental web
coordinators in order to create cross -departmental access and workload distribution
Strategy 7. Continue to Provide Creative Original Programming on the City of Allen Government Channel
ACTV
• Continue production of original and award-winning programming
City of Allen 122 FY 2009 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
PUBLIC AND MEDIA RELATIONS
001-1530-413
EXPENDITURE SUMMARY
2008-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
227,575
238,721
242,711
339,404
Operations
20,882
38,640
36,105
39,070
Professional Services
39,342
52,850
82,850
54,000
DEPARTMENTTOTAL
287,799 $
330,211
$ 361,666
$ 432,474
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Public Information Officer
1
1
1
1
Executive Producer
1
1
1
1
Video Production Coordinator
1
1
1
1
Video Production Assistant
0
0
0
1
Marketing Specialist`
0
0
0
1
TOTAL FULL TIME
3
3
3
5
PARTTIME
Video Production Assistant
0.75
0.75
0.75
0
TOTAL PART TIME
0.75
0.75
0.75
0
`A portion of this posifion will be funded by the Hotel fund.
EXPENDITURE DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUALUB
DGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
157,912
164,777
165,590
226,153
Longevity
914
782
782
792
Overtime
9,882
8,200
9,200
9,500
FICA
12,007
11,797
12,141
16,207
TMRS
16,729
16,556
18,564
27,455
Worker's Compensation
344
364
238
383
Health Insurance
27,687
33,516
33,516
54,413
Dental Insurance
1,425
1,975
1,975
3,317
Long-term Disability
329
386
389
624
Life Insurance
206
206
208
335
Flexible Spending
140
162
108
225
SUBTOTAL
$ 227.575 S
238.721
S 242.711
S 339.494
City of Allen 123 FY 2009 Budget
FUND
GENERAL FUND
DEPARTMENT
PUBLIC AND MEDIA RELATIONS
ACCOUNT
001-1530-413
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATIONS
Conferences & Training
4,787
4,695
4,695
6,550
Dues & Subscriptions
2,703
4,800
4,800
5,690
Mileage
-
100
100
100
Clothing & Uniforms
-
210
210
210
Printing & Reproduction
10,209
20,440
18,000
20,440
Advertising
228
600
400
500
Audio Visual Expenses
225
1,500
1,500
1,650
Gasoline
224
400
460
510
Office Supplies
1,407
1,500
1,500
1,500
Small Tools & Minor Equipment
801
4,020
4,065
1,500
Vehicle Maintenance
298
375
375
420
SUBTOTAL
$ 20,882
$ 38,640
$ 36,105
$ 39,070
PROFESSIONAL SERVICES
Professional Services
39,342
52,850
82,850
54,000
SUBTOTAL
-f-- 39,342
$ 52,850
$ 82,850
$ 54,000
DEPARTMENT TOTALS
$ 287,799
330,211
361,666
432,474
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 124 FY 2009 Budget
THE VILLAGE AT ALLEN
DIVISION 001-1975
No Personnel in this Department
City of Allen 125 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND THE VILLAGE AT ALLEN 001-1975-415
The Village at Allen Department was created to track payments associated with the economic development
agreement.
City of Allen 126 FY 2009 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
THE VILLAGE AT ALLEN
001-1975-415
EXPENDITURE SUMMARY
2006-2007 2007-2008
2007-2008
2008-2009
ACTUAL BUDGET
AMENDED
BUDGET
CLASSIFICATION
Operations
860,265
400,000
DEPARTMENT TOTAL
860,265
$ 400,000
EXPENDITURE DETAIL
2006-2007 2007-2008
2007-2008
2008-2009
ACTUAL BUDGET
AMENDED
BUDGET
OPERATING EXPENSES
Economic Grant Expenses
860,265
400,000
SUBTOTAL $
- $ -
$ 860,265
$ 400,000
DEPARTMENT TOTALS $
$
860,285
400,000
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 127 FY 2009 Budget
CITY OF ALLEN
CITY OF ALLEN
DEBT SERVICE FUND
FISCAL YEAR 2008-2009
Debt Pollcv
The City of Allen issues general obligation bonds for a term of generally twenty years, for the
purpose of constructing major capital improvements which include municipal facilities, parks
and streets. Article XI, Section 5 of the Texas Constitution, applicable to cities of more than
5,000 population states that the maximum rate shall not exceed $2.50 per $100.00 of
assessed valuation of taxable property. The City's Charter (Article 5, Section 1) states: "In
accordance with the constitution of the State of Texas, and not contrary thereto, the City of
Allen shall have the power to borrow money against the credit of the city for any public
purpose that is not now nor hereafter prohibited by the constitution and laws of the State of
Texas'. The City's debt policy goal is to keep the portion of ad valorem tax collections
appropriated to the debt service fund below 40%. The proposed tax rate at October 1, 2008
is $0.556 per $100.00 of assessed valuation of which $0.132305, or 23.8%, is designated to
the debt service fund. This is within the limits of the state law and is below the City's policy
limit.
Bond Ratings
In May 2008, the ratings on the City's General Obligation debt were upgraded from AA to
AA+ by Standard and Poor's, and were reaffirmed at Aa2 by Moody's. The ratings on the
City's Water & Sewer Revenue debt were upgraded from AA- to AA+ by Standard and Poor's
in May 2008. The Water & Sewer rating from Moody's is A2. The City's CDC and EDC
Revenue debt rating is Al from Moody's.
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30
FUND BALANCE REQUIRED: 10% OF ANNUAL DEBT SERVICE
FY 2008
FY 2009
1,399,985 $
1,354,225
8,756,954
9,498,425
(8,802,714)
(9,561,097)
$ 1,354,225 $ 1,291,553
879,431 $ 955,210
City of Allen 129 FY 2009 Budget
CITY OF ALLEN
DEBT SERVICE REQUIREMENT
FISCAL YEAR 2008-2009
Balance Required Required Total
Bond Date of Amount Interest Maturity as of Pnncipal Interest Required
Series Issue Issued Rete Date 10/1/2008 2008-2009 200&2009 2008-2009
GENERAL OBLIGATION BONDS:
02/01/99
12,545.000
1999
08/01/99
13,340,000
4.875%-
09/01/09
4.75%5.0%
06/01/24
2005
6.375%
4,300,000
2000
05/01/00
11,100,000
5.00%6.20%
09/01/10
2001
05/01/01
20,715,000
4.125%5.25%
09/01/21
2002
05/01/02
13,000,000
4.236 5.5%
09/01/22
2003
06/01/03
7,210.000
2.75%4.25%
09/01/23
2004
06/01/04
11,700,000
4%5%
09/01/24
2005
03/01/05
32,330,000
3%-5%
08/15/21
2005
07/26/06
1,595,000
4.14%
09/30/26
2007
08/15/07
11,145,000
4%-4.75%
08/15/27
2008
05/01/08
10,185,000
4.92%
08/15/28
TOTAL $ 132,320,000
CERTIFICATES OF OBLIGATION:
2004A 10/01/04 4,735,000 3.5'/,5'/. 09/01/24
20048 10/01/04 765,000 4.875%-5.5% 09/01/24
TOTAL $ 5,500,000
WATER 8 SEWER REVENUE BONDS
1999
02/01/99
12,545.000
4.30%-5.0%
06/01/19
2004
06/01/04
6.710,000
4.75%5.0%
06/01/24
2005
06/01/05
4,300,000
3.625%
06/01/25
1,043,973
5,955,000
300,000
6.625%
512,138
TOTAL
$
23,$55.000
934,675
31,265,000
City of Allen
630,000
630,000
30,713
660,713
1,015,000
495,000
50,750
545,750
6,895,000
950,000
322,695
1,272,695
10,535,000
535,000
508,973
1,043,973
5,955,000
300,000
212,138
512,138
10,210,000
450,000
484,675
934,675
31,265,000
945,000
1,441,273
2,386,273
1,490,000
60,000
61,686
121,686
10,740,000
380,000
474,605
854,605
10,185,000
250,000
540,885
790,885
$ 88,920,000 $
4,995,000 $
4,128,797 f
9,123,393
4,395,000
180,000
185,649
365,649
715,000
25,000
38,051
63,051
$ 5,110,000 $
205,000 $
223,700 $
429,700
6,195,000
500,000
291,065
791,065
4,995,000
380,000
247,625
627,625
3,845,000
155,000
170,718
325,718
f 15,035000 $
1035,000 $
709,608 f
1,7M,408
130 FY 2009 Budget
CITY OF ALLEN
DEBT SERVICE REQUIREMENT
FISCAL YEAR 2008-2009
SALES TAX REVENUE BONDS:
ALLEN ECONOMIC DEVELOPMENT CORPORATION
2008 01/15/08 15,335,000 3.5%- 09/01/32 14,735,000 390,000 589,030 979,030
4.5%
TOTAL $ 15,335,000 $ 14,735,000 $ 390,000 $ 589,030 $ 979,030
ALLEN COMMUNITY DEVELOPMENT CORPORATION
2006
03/15/06
5,600,000
Balance
Required
Required
Total
Bond Date of
Amount Interest
Maturity
as of
Principal
Interest
Required
Series Issue
Issued Rate
Date
1011/2008
2008-2009
2008-2009
2008-2009
SALES TAX REVENUE BONDS:
ALLEN ECONOMIC DEVELOPMENT CORPORATION
2008 01/15/08 15,335,000 3.5%- 09/01/32 14,735,000 390,000 589,030 979,030
4.5%
TOTAL $ 15,335,000 $ 14,735,000 $ 390,000 $ 589,030 $ 979,030
ALLEN COMMUNITY DEVELOPMENT CORPORATION
2006
03/15/06
5,600,000
375%-
75%- 09/01/19
1,100,000
260,000
43,780
5%
2007A
10/01/07
1,615,000
3.98% 09/01/12
2008
01/15/08
32,835,000
4%-6% 09/01/32
TOTAL
$ 40,050,000
5,600,000
290,000
240,325
530,325
1,100,000
260,000
43,780
303,780
31,830,000
345,000
1,772,041
2,117,041
$ 38,530,000
$ 895,000
$ 2,056,146
$ 2,951,146
City of Allen 131 FY 2009 Budget
CITY OF ALLEN
AGGREGATE DEBT SERVICE
REQUIREMENTS
Period
Ending
Principal
Interest
Total
Debt Service
GENERAL OBLIGATION BONDS:
1,085,000
659,089
9/30/2009
5,200,000
4,352,093
9,552,093
9/30/2010
5,560,000
4,012,938
9,572,938
9/30/2011
5,805,000
3,785,194
9,590,194
9/30/2012
6,085,000
3,547,705
9,632,705
9/30/2013
6,375,000
3,272,234
9,647,234
9/30/2014
6,680,000
2,990,629
9,670,629
9/30/2015
7,005,000
2,686,074
9,691,074
9/30/2016
6,755,000
2,358,761
9,113,761
9/30/2017
6,430,000
2,074,799
8,504,799
9/30/2018
6,740,000
1,772,517
8,512,517
9/30/2019
6,245,000
1,464,100
7,699,100
9/30/2020
5,430,000
1,159,590
6,589,590
9/30/2021
4,720,000
915,467
5,635,467
9/30/2022
4,065,000
696,529
4,761,529
9/30/2023
3,185,000
506,761
3,691,761
9/30/2024
2,800,000
363,008
3,163,008
9/30/2025
1,535,000
233,155
1,768,155
9/30 /2026
1,605,000
161,461
1,766,461
9/30/2027
1,560,000
85,775
1,645,775
9/30/2028
250,000
11,500
261,500
TOTAL 5
94,030,000 $
36,440,290 $
130,470,290
WATER 8, SEWER REVENUE BONDS:
TOTAL
9/30/2009
1,035,000
709,408
1,744,408
9/30/2010
1,085,000
659,089
1,744,089
9/30/2011
1,145,000
605,278
1,750,278
9/30/2012
1,200,000
549,221
1,749,221
9/30/2013
1,140,000
493,996
1,633,996
9/30/2014
1,190,000
440,981
1,630,981
9/30/2015
1,245,000
386,046
1,631,046
9/30/2016
960,000
326,601
1,286,601
9/30/2017
1,005,000
281,276
1,286,276
9/30/2018
1,060,000
233,606
1,293,606
9/3012D19
1,110, 000
184,149
1,294,149
9/30/2020
465,000
132,231
597,231
9/30/2021
485,000
110,856
595,856
9/30/2022
510,000
88,426
598,426
9/30/2023
530,000
64,714
594,714
9/30/2024
560,000
39,995
599,995
9/30/2025
310,000
13,795
323,795
$
15,035,000 $
5,319,669 $
20,354,669
City of Allen 132 FY 2009 Budget
CITY OF ALLEN
AGGREGATE DEBT SERVICE
REQUIREMENTS
Period Total
Ending Principal Interest Debt Service
SALES TAX REVENUE BONDS:
9/30/2009
1,285,000
2,645,176
3,930,176
9/30/2010
1,335,000
2,596,503
3,931,503
9/30/2011
1,385,000
2,545,957
3,930,957
9/30/2012
1,440,000
2,493,513
3,933,513
9/30/2013
1,495,000
2,437,396
3,932,396
9/30/2014
1,555,000
2,378,365
3,933,365
9/30/2015
1,615,000
2,315,620
3,930,620
9/30/2016
1,690,000
2,242,910
3,932,910
9/30/2017
1,760,000
2,170,100
3,930,100
9/30/2018
1,840,000
2,093,750
3,933,750
9/30/2019
1,925,000
2,011,625
3,936,625
9/30/2020
2,010,000
1,922,506
3,932,506
9/30/2021
2,110,000
1,825,606
3,935,606
9/30/2022
2,210,000
1,723,013
3,933,013
9/30/2023
2,315,000
1,614,738
3,929,738
9/30/2024
2,440,000
1,494,500
3,934,500
9/30/2025
2,565,000
1,366,858
3,931,858
9/30/2026
2,700,000
1,232,013
3,932,013
9/30/2027
2,845,000
1,089,613
3,934,613
9/30/2028
2,995,000
939,063
3,934,063
9/30/2029
3,160,000
772,200
3,932,200
9/30/2030
3,340,000
594,900
3,934,900
9/30/2031
3,525,000
407,400
3,932,400
9/30/2032
3,725,000
209,400
3,934,400
TOTAL S 53,255,000 $ 41,122,724 $94,387,7241
City of Allen 133 FY 2009 Budget
CITY OF ALLEN
TOTAL REVENUES $ $ 88,135 $ 267,020 $ 759,581
2006-2007 2007-2008 2007-2008 2008-2009
EXPENDITURES ACTUAL BUDGET AMENDED BUDGET
General Government:
Economic Development 829,226
TOTAL PUBLIC WORKS $ - E - E - $ 829,226
TOTAL EXPENSES $ $ $ $ 829,226
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 1011
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9130
267,020
267,020 759,581
- (829,226)
$ 267,020 $ 197,375
City of Allen 135 FY 2009 Budget
CITY OF ALLEN
TAX INCREMENT FINANCING FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2008-2009
2006-2007 2007-2008
2007-2008
2008-2009
REVENUES
ACTUAL BUDGET
AMENDED
BUDGET
Operatina Revenues
Property Tax (County Participation)
- -
15,403
79,850
Property Tax (City Participation)
- 69,270
63,967
299,314
Sales Tax
18,865
187,500
379,917
TOTAL OPERATING REVENUES
$ - $ 88,135 $
266,870
$ 759,081
Non -Operating Revenues
Interest
150
500
TOTAL NON-OPERATING REVENUES
$ - $ - $
150
$ 500
TOTAL REVENUES $ $ 88,135 $ 267,020 $ 759,581
2006-2007 2007-2008 2007-2008 2008-2009
EXPENDITURES ACTUAL BUDGET AMENDED BUDGET
General Government:
Economic Development 829,226
TOTAL PUBLIC WORKS $ - E - E - $ 829,226
TOTAL EXPENSES $ $ $ $ 829,226
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 1011
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9130
267,020
267,020 759,581
- (829,226)
$ 267,020 $ 197,375
City of Allen 135 FY 2009 Budget
CITY OF ALLEN
TAX INCREMENT FINANCING FUND
DIVISION 530-0000
No Personnel in this Department
City of Allen 137 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
TIF TAX INCREMENT FINANCING 530-19XX-4XX
The Tax Increment Financing (TIF) fund was established in FY2006 to track property tax and sales tax revenue,
and associated expenses, for the City's Tax Increment Financing agreements. The City established its first
Reinvestment Zone in December 2005. The City now has two TIFs: the Montgomery Farm "Garden District" and
the Central Business District.
Revenues from the TIF zones will be used to pay for eligible infrastructure costs, including parking garages, U.S.
75 ramp reversals, and public streets and bridges within the defined TIF areas. The County also has an
agreement with the city to contribute property taxes to the Garden District TIF.
Accomplishments in FY 2008:
• Filled Financial Analyst position responsible for the tracking and verification of sales and property taxes
within the TIF zones
• Coordinated with the appropriate entities to create reports necessary to track sales tax and property tax
increments generated in Montgomery Farm "Garden District" and the Central Business District
Objectives for FY 2009:
Goal 6. Maintain operational excellence in City novemment services
Strategy 4. Ensure excellent fiscal management to maintain public trust
Goal 7. Provide economic investment that increases employment opportunity, the tax base, and
provides desired 000ds and services for residents and contributes to the community character and
identity
Strategy 4. Create an effective process and provide adequate resources to secure and retain desirable
retail and mixed-use development
• Continue to administer the financing plans for both TIFs as property tax and sales tax revenues
materialize
• Monitor compliance of the TIF agreements to ensure eligible infrastructure costs are verified prior to any
reimbursements
• Maintain fund reserve of $50,000 for each TIF as required by the economic development agreement
City of Allen 138 FY 2009 Budget
FUND
DEPARTMENT
ACCOUNT
TIF
TAX INCREMENT FINANCING
530-19XX-4XX
EXPENDITURE SUMMARY
2006-2007 2007-2008
2007-2008
2008-2009
ACTUAL BUDGET
AMENDED
BUDGET
CLASSIFICATION
Operations
829,226
DEPARTMENTTOTAL
$ $
$
$
829,226
EXPENDITURE DETAIL
2006-2007 2007-2008
2007-2008
2008-2009
ACTUAL BUDGET
AMENDED
BUDGET
OPERATING EXPENDITURES
Economic Development
829,226
SUBTOTAL
$ - $
$
-
$
829,226
TOTAL EXPENSES
$ $
$
$
829,226
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 139 FY 2009 Budget
CITY OF ALLEN
CITY OF ALLEN
WATER AND SEWER FUND
REVENUE AND EXPENSE SUMMARY
FISCAL YEAR 2008-2009
2006-2007 2007-2008 2007-2008 2008-2009
REVENUES ACTUAL BUDGET AMENDED BUDGET
Cog atina Revenues
Water Sales
10,992,395
15,000,000
14,000,000
15,000,000
Sewer Charges
7,084,215
8,531,000
8,131,549
9,131,000
Connections
201,735
180,000
180,000
150,000
Service Charges
328,283
292,500
337,200
441,100
Pro Rata Fees
86,405
75,000
417,775
-
Miscellaneous
674,068
103,614
139,244
106,750
TOTAL OPERATING REVENUES $
19,367,101 $
24,182,114 $
23,205,768 $
24,828,850
Non -Operating Revenues
TOTAL GENERAL GOV.
$
528,023
$
Interest
546,587
530,000
320,000
325,000
Operating Transfer In
22,145
160,477
160,477
24,126
TOTAL NON-OPERATING REVENUES $
568,732 $
690,477 $
480,477 $
349,126
TOTAL REVENUES $ 19,935,833 $ 24,872,591 $ 23,686,245 $ 25,177,976
FUND BALANCE PROJECTIONS
PROJECTED WORKING CAPITAL 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED WORKING CAPITAL 9/30
7,767,447 $ 7,572,507
23,686,245 25,177,976
(23,881,185) (24,912,174)
$ 7,572,507 $ 7,838,309
City of Allen 141 FY 2009 Budget
2006-2007
2007-2008
2007-2008
2008-2009
EXPENSES
ACTUAL
BUDGET
AMENDED
BUDGET
General Government
Utility Collections
528,023
597,386
600,214
780,814
TOTAL GENERAL GOV.
$
528,023
$
597,386
$
600,214
$
780,814
Public Works
Water B Sewer Operating Expenses
16,757,710
19,213,385
19,083,785
20,187,148
Capital Improvement Projects
2,100,000
1,840,000
1,840,000
2,190,000
TOTAL PUBLIC WORKS
$
18,857,710
$
21,053,385
$
20,923,785
$
22,377,148
Debt Service
$
2,436,339
$
2,362,186
$
2,357,186
$
1,754,212
TOTAL EXPENSES
$
21,822,072
$
24,012,957
$
23,881,185
$
24,912,174
FUND BALANCE PROJECTIONS
PROJECTED WORKING CAPITAL 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED WORKING CAPITAL 9/30
7,767,447 $ 7,572,507
23,686,245 25,177,976
(23,881,185) (24,912,174)
$ 7,572,507 $ 7,838,309
City of Allen 141 FY 2009 Budget
WATER & SEWER FUND REVENUES FY 2009
Sewer Charges
36.27%
Connections
0.60%
Service Charges
1.75%
Miscellaneous
0.42%
Interest
Transfer In 1.28%
0.10%
Water Sales
59.58%
City of Allen 142 FY 2009 Budget
WATER & SEWER FUND
EXPENSES BY FUNCTION FY 2009
Water & Sewer
Operating
Expenses
89.82%
Debt Service
7.05°/
Utility Collections
3.13°/
City of Allen 142 FY 2009 Budget
CITY OF ALLEN
WATER AND SEWER FUND
REVENUE DETAIL
FISCAL YEAR 2008-2009
2006-2007 2007-2008 2007-2008 2008-2009
ACTUAL BUDGET AMENDED BUDGET
Operating Revenues
Water Sales
10,992,395
15,000,000
14,000,000
15,000,000
Sewer Charges
7,056,882
8,500,000
8,100,000
9,100,000
Convenience Fee- Internet
-
-
11,700
93,600
Industrial Pretreatment
27,333
31,000
31,549
31,000
Connections
201,735
180,000
180,000
150,000
Re -Connect Fees
40,160
40,000
48,000
45,000
Penalties
285,343
250,000
275,000
300,000
Sewer Clean Outs
2,780
2,500
2,500
2,500
Miscellaneous
59,098
22,750
37,244
26,750
Other Reimbursements
519,981
5,864
12,000
5,000
Pro Rata Fees
86,405
75,000
417,775
-
Inspection Fees
94,989
75,000
90,000
75,000
TOTAL OPERATING REVENUES $ 19,367,101 $ 24,182,114 $ 23,205,768 $ 24,828,850
Non-Ooeratina Revenues
Interest on Investments
397,040
380,000
250,000
250,000
Interest-I&S Reserve Fund
149,547
150,000
70,000
75,000
Operating Transfer In
22,145
160,477
160,477
24,126
TOTAL NON-OPERATING REVENUES $
568,732 $
690,477 $
480,477 $
349,126
TOTAL REVENUE $ 19,935,833 $ 24,872,591 $ 23,686,245 $ 25,177,976
WATER & SEWER FUND REVENUES FY 2009
City of Allen 143 FY 2009 Budget
CITY OF ALLEN
CITY OF ALLEN
WATER & SEWER FUND EXPENSES BY CLASSIFICATION
AS A PERCENT OF TOTAL BUDGET
FISCAL YEAR 2008-2009
2007-2008
2006-2007 %OF REVISED %OF 2008-2009 %OF
CLASSIFICATION ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET
Personnel Services
$
2,819,332
12.92%
$
3,218,403
13.48%
$ 3,511,291
14.09%
Operations
$
15,823,510
72.51%
$
17,074,819
71.50%
$ 18,570,321
74.54%
Professional Services
$
197,128
0.90%
$
291,593
1.22%
$ 498,799
2.00%
Debt Service Payments
$
2,436,339
11.16%
$
2,357,186
9.87%
$ 1,754,212
7.04%
Capital
$
545,763
2.50%
$
939,184
3.93%
$ 577,551
2.32%
TOTAL
$
21,822,072
$
23,881,185
$ 24,912,174
WATER & SEWER FUND
Expenses By Classification
Professional
Services
2.00%
Debt Service
Payments
7.05%
Capital
Operations411i
74,54% 2.32%
Personnel Services
14.09%
City of Allen 145 FY 2009 Budget
CITY OF ALLEN
WATER AND SEWER
DIVISIONS
WATER AND SEWER 200-6500
UTILITY BILLING 200-7000
Director
Aesetent Director
me ^e' m I Utility Billing Sup mry
WMer Conservation Meneller Supen'kMent K%usbmar Servke Reel ISr Cusldner Samoa
Servet Repl I EAucatlo'Specietist
Sewer Foreman
Water Forman Pump SiMm OpnBbr
J_je
Water Crew LeeCer
ornserva on rew a er emcee rew
er ervm raw
SewarCrew Leatler
LeaEer LeaAer
Leetler
8
1 1
Equipment Operator
EWip.M OpreM
Equipment l3pereW MeM Semces TecM1
Meter Senc�s TeM
3
4
3
4
Maintenance Worker
ManYnema Worker
MmMenance Worker
B
City of Allen 147 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
WATER AND SEWER WATER AND SEWER DIVISION 200-6500-433
The Water and Sewer division is responsible for delivering potable water purchased from the North Texas
Municipal Water District (NTMWD) to Allen customers and collecting wastewater from customers and delivering it
to NTMWD sewer trunk lines.
Accomplishments in FY 2008:
• Achieved a 13.86% water loss for the year, elevated by an excessive amount of Flushing due to extremely
low use (2 yr average 8.9%)
• Completed TCEQ Compliance Evaluation Investigation for Public Water System. No operational
violations were noted. Retained "Superior" system rating
• Continued a very effective water leak detection program
• Continued ongoing sewer system efforts to reduce sewer system inflow and infiltration (181)
• Initiated and developed the Sanitary Sewer Overflow (SSO) Outreach Initiative through the Texas
Commission on Environmental Quality (TCEQ)
• Hired a Water Conservation Manager and 'A Code Enforcement Officer to enhance water conservation
and enforcement
• Purchased a new Vac truck and 60kw trailer mounted generator for emergency use
• Revised the Model Water Conservation, Drought Contingency and Water Emergency Response Plan
Objectives for FY 2009:
Goal 8. Proactively work to protect and conserve water resources
Strategy 2. Develop water conservation initiatives that encourage residents, businesses and City's
operations to adopt a "low water -use" lifestyle
• Maintain an acceptable water loss of less than twelve percent. Water loss is the difference between the
gallons of water NTMWD sells the City and what the City bills customers
• Initiate Commercial Irrigation inspection and tracking
• Mail "Texas Urban Landscape Guide" to all Allen residents and continue extensive rebate program for
water conservation
Strategy 3. Improve water and sewer Infrastructure
• Anticipate future growth by planning water and sewer system infrastructure construction and
modernization; minimize maintenance service shortfalls or interruptions
• Continue ten percent meter replacement program utilizing touch -read meter reading capability
• Identify and eliminate cross connections within the water system
Goal 2. Cultivate regional alliances and partnerships with agencies and governmental units that affect
Allen
Strategy 7. Work with partners to protect and conserve natural resources
Objective 3. Administer the Texas Pollution Discharge Elimination System (TPDES) Permit
• Maintain sanitary sewer system to minimize stoppages and back-ups; have no sewer discharges in
violation of National Pollution Discharge Elimination System (NPDES) rules; control and lessen sewer
inflows and infiltration (181) and continue the Sanitary Sewer Overflow (SSO) Outreach Initiative through
the Texas Commission on Environmental Quality (TCEQ)
City of Allen 148 FY 2009 Budget
FUND
DEPARTMENT/DIVISION
ACCOUNT
WATER AND SEWER
WBSMATER
AND SEWER
200-6500-433
EXPENSE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
2,537,478
2,858,299
2,883,055
3,156,312
Operations
15,625,826
17,099,258
16,893,705
18,392,944
Professional Services
165,238
207,841
207,841
250,341
Capital
529,168
887,987
939,184
577,551
DEPARTMENTTOTAL
18,857,710
21,053,385
$ 20,923,785
22,377,148
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Superintendent
1
1
1
1
Foreman
2
2
2
2
Water Conservation Manager
0
1
1
1
Education Specialist
1
1
1
1
Administrative Assistant
1
1
1
1
Pump Station Operator
4
4
4
4
Crew Leader
10
11
11
13
Civil Engineer'
1
1
1
1
ROW Utility Coordinator`
1
1
1
1
Utility Locator Technician'
1
1
1
1
Equipment Operator
9
8
8
8
Code Enforcement Officer"
0
1
1
1
Meter Service Technician
7
7
7
7
Maintenance Worker
12
12
12
11
TOTAL FULL TIME
50
52
52
53
' These positions are under supervision of the Engineering Dept.
"Half of this position is funded by the Solid Waste fund.
EXPENSES DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
1,660,773
1,890,960
1,906,012
2,070,124
Longevity
14,048
15,610
14,538
16,430
Overtime
140,030
140,000
140,000
140,000
FICA
128,343
134,371
140,330
147,394
TMRS
179,978
190,658
213,750
252,833
Workers Compensation
46,451
52,065
34,048
40,359
Health Insurance
335,805
395,807
395,807
445,139
Dental Insurance
24,364
29,601
29,601
33,894
Long-term Disability
4,218
5,224
5,190
5,745
Life Insurance
2,608
2,788
2,775
3,074
Flexible Spending
860
1,215
1,004
1,320
SUBTOTAL
$ 2,537,478
$ 2,858,299
$ 2,883,055
S 3,156,312
City of Allen 149 FY 2009 Budget
FUND
WATER AND SEWER
DEPARTMENT/DIVISION
W&SIWATER AND SEWER
ACCOUNT
200-6500433
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES
Conferences & Training
12,021
21,450
21,450
24,100
Dues & Subscriptions
11,584
19,034
19,034
20,605
Clothing & Uniforms
27,880
31,481
31,481
32,198
Electricity
483,689
726,730
726,730
775,000
Natural Gas
1,253
3,000
3,000
3,000
Telephone
5,258
7,800
7,800
7,800
Water
3,606
12,800
12,800
12,800
Insurance
35,344
37,617
37,617
36,157
Postage & Freight
8,159
41,000
20,000
25,000
Printing & Reproduction
6,280
86,000
26,000
35,000
Advertising
423
2,000
2,000
2,000
Rentals
-
1,500
1,500
1,500
Gasoline
77,326
94,660
105,200
115,720
Propane Gas
15
600
600
-
NTMWD-Upper E. Fork
1,450,313
1,701,875
1,692,562
1,785,089
NTMWD-Regional Treatment
2,644,902
3,199,777
2,988,692
3,346,587
Water District -Water
5,700,024
5,985,025
5,635,315
6,344,146
NTMWD Pretreatment
35,300
36,563
40,207
35,000
Vehicle & Equipment Replacement
141,066
149,717
135,852
153,830
Office Supplies
10,040
4,950
6,000
7,500
Mechanical Supplies
52,521
55,000
55,000
60,000
Janitorial Supplies
1,867
4,000
4,000
4,500
Medical & Chemical Supply
2,506
2,400
2,400
2,400
Chlorine Gas
1,623
1,500
1,500
1,500
Small Tools & Minor Equipment
51,554
40,935
53,481
77,494
Building Maintenance
46,356
44,000
44,000
44,000
Vehicle Maintenance
20,237
21,375
21,375
21,500
Equipment Maintenance
21,197
26,000
26,000
26,000
Radio Maintenance
624
2,925
2,925
3,150
Meter Maintenance
19,424
19,055
19,055
20,000
Water System Maintenance
69,441
46,500
46,500
50,000
Sewer System Maintenance
87,212
46,500
46,500
50,000
Bad Debt Expense
46,992
50,000
50,000
50,000
Post -Employment Funding Expense
3,635
3,635
3,635
3,635
Interest -Water Deposits
5,979
4,000
4,000
4,000
Operating Transfer Out
2,440,175
2,727,854
3,159,494
3,021,733
Capital Projects Transfer Out
2,100,000
1,840,000
1,840,000
2,190,000
SUBTOTAL
$ 15,625,826
$ 17,099,258
$ 16,893,705
$ 18,392,944
PROFESSIONAL SERVICES
Professional Services
94,785
95,341
95,341
137,841
Contract Mowing
2,284
35,000
35,000
35,000
Rebate -Washing Machine
61,825
60,000
60,000
63,000
Rebate -New Toilet
3,115
3,000
3,000
7,000
Rebate-Rain/Freeze Sensor
1,004
2,000
2,000
5,000
Rebate -Rain Barrel
597
2,000
2,000
500
Rebate -Pressure Red Valve
125
500
500
500
Rebate -Water Conservation
1,503
10,000
10,000
1,500
SUBTOTALS
165,238
$ 207,841
$ 207,841
$ 250,341
City of Allen 150 FY 2009 Budget
FUND
WATER AND SEWER
DEPARTMENT/DIVISION
W&SIWATER AND SEWER
ACCOUNT
200-6500-433
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CAPITAL OUTLAY
Vehicles
77,626
38,500
308,472
-
Mains & Connections
-
120,000
120,000
120,000
Meters
291,606
361,639
361,639
370,679
Office Equipment & Furniture
-
8,320
-
-
Machinery & Equipment
159,936
359,528
149,073
86,872
SUBTOTAL $
529,168
$ 887,987
$ 939,184
$
577,551
DEPARTMENT TOTALS $
18,857,710
$ 21,053,385
$ 20,923,785
S
22,377,148
CAPITAL EXPENSES LIST
2008-2009
QUANTITY
BUDGET
MAINS & CONNECTIONS
Mains & Connections
120,000
SUBTOTAL
E
120,000
METER
Meters
370,679
SUBTOTAL
$
370,679
MACHINERY & EQUIPMENT
Machinery & Equipment
86,872
SUBTOTAL
$
86,872
TOTAL CAPITAL
577,551
2007-2008
2008-2009
AMENDED
BUDGET
Operating Transfers Out:
General Fund
2,722,459
3,000,091
Risk Management Fund -Administrative costs
19,260
21,642
Pro Rata Fees
417,775
TOTAL
3,159,494
3,021,733
2007-2008
2008-2009
AMENDED
BUDGET
Capital Projects Transfers Out:
Water Line Replacement
750,000
750,000
Sewer Line Replacement
500,000
750,000
Sewer Lift Station Maintenance
40,000
40,000
CIP Funding per Rate Study
500,000
600,000
Pump Station Maintenance
50,000
50,000
TOTAL
1,840,000
2,190,000
City of Allen 151 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
WATER AND SEWER UTILITY COLLECTIONS DIVISION 200-7000-419
The Utility Collections division is responsible for billing and processing payments from city utilities that include
water, sewer, drainage, solid waste, HHW, and recycling services. With extensive customer contact, this division
places a strong emphasis on customer service.
Accomplishments in FY 2008:
• Assisted with processing water conservation rebate applications and posting credits to utility accounts
• Assisted the Engineering Dept. in auditing Drainage Fee collections and updating charges
• Purchased and coordinated installation of new envelope drop boxes for after hours collection of utility
billing payments
• Worked with the Information Technology department to implement a new utility bill format that promotes
water conservation
• Worked with the Information Technology and Finance departments to begin accepting electronic credit
card payments through the internet
• Contracted with DataProse for the printing, inserting, and mailing of newly formatted water bill that
promotes water conservation through more detailed information on water usage for the customer
Objectives for FY 2009:
Goal 8. Maintain operational excellence in City government services
Strategy 1. Utilize technology for optimum performance and customer service
Strategy 8. Continue to maintain and enhance web -site to improve customer service
• Continue to develop new online credit card bill pay program to ensure a smooth transition to the new
fiscal year
Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality
Services
• Reclassification of Customer Service Representative to Senior Customer Service Representative
City of Allen 152 FY 2009 Budget
FUND
DEPARTMENT/DIVISION
ACCOUNT
WATER AND SEWER
W&S/UTILITY COLLECTIONS
200-7000-419
EXPENSE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUALUB
DGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
281,854
317,274
335,348
354,979
Operations
197,684
234,265
181,114
177,377
Professional Services
31,890
45,847
83,752
248,458
Capital Outlay
16,595
DEPARTMENTTOTAL
528,023
597,386
600,214
780814
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Utility Billing Supervisor
1
1
1
1
Senior Customer Srvc Representative
0
0
0
1
Customer Service Representative"
5
7
7
5
TOTAL FULL TIME
6
8
8
7
PARTTIME
Customer Service Representative"
1.0
0.0
0.0
0.5
TOTAL PART-TIME
1.0
TO
-0 0
0.5
" In FY2008 half of one position paid by Solid Waste fund.
Beginning in FY2009, this position will
be fully
funded and accounted for in the Solid
Waste fund. A half-time position will be created with existing funding
in the Water & Sewer fund.
EXPENSES DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
202,887
215,974
232,586
250,778
Longevity
1,288
1,456
1,364
1,556
Overtime
2,199
2,000
2,000
2,000
FICA
14,704
16,657
16,665
17,997
TMRS
20,464
23,103
25,218
30,573
Worker's Compensation
427
850
327
404
Health Insurance
36,350
51,929
51,929
46,312
Dental Insurance
2,672
4,111
4,111
4,053
Long-term Disability
466
637
637
695
Life Insurance
289
341
340
371
Flexible Spending
108
216
171
240
SUBTOTAL
$ 281,854
$ 317,274
E 335,348
$ 354,979
OPERATING EXPENSES
Conferences & Training
1,501
2,850
2,850
2,850
Dues & Subscriptions
350
360
360
350
Mileage
63
200
2D0
200
Telephone
3,020
3,100
3,100
3,100
Insurance
2,631
2,969
2,969
3,711
Banking Services
2,400
31500
2,900
3,600
Postage & Freight
134,017
163,180
129,064
119,936
Printing & Reproduction
22,974
27,300
16,556
30,380
City of Allen 153 FY 2009 Budget
FUND
WATER AND SEWER
DEPARTMENT/DIVISION
W&S/UTILITY COLLECTIONS
ACCOUNT
200-7000419
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Advertising
-
100
100
100
Vehicle & Equipment Replacement
13,130
7,691
-
-
Office Supplies
4,463
6,000
6,000
6,000
Small Tools & Minor Equipment
395
3,800
3,800
-
Equipment Maintenance
12,740
13,215
13,215
7,150
SUBTOTAL
$ 197,684
$ 234,265
$
181,114
$
177,377
PROFESSIONAL SERVICES
Audit Fees
14,926
17,170
17,782
18,074
Professional Services
5,040
17,034
34,259
69,048
Courier Services
2,574
2,643
2,643
2,900
Credit Card Costs
9,350
9,000
29,068
158,436
SUBTOTAL
$ 31,890
$ 45,847
$
83,752
$
248,458
CAPITAL OUTLAY
Computer Equipment & Software
16,595
-
-
-
SUBTOTAL
$ 16,595
$ -
$
$
-
DEPARTMENT TOTALS
528,023
$ 597,386
5
600,214
780,814
CAPITAL EXPENSES LIST
No capital Items
City of Allen 154 FY 2009 Budget
CITY OF ALLEN
SOLID WASTE FUND
REVENUES AND EXPENSES BY FUNCTION
FISCAL YEAR 2008-2009
TOTAL REVENUES $ 4,678,389 $ 4,684,000 $ 4,918,748 $ 5473,520
2006-2007
2007-2008
2007-2008
2008-2009
REVENUES
ACTUAL
BUDGET
AMENDED
BUDGET
Operating Revenues
Garbage Fees
3,563,685
3,650,000
3,820,858
4,227,020
Recycling Revenues
1,884
1,000
2,500
1,500
Commercial Garbage Fees
743,294
710,000
780,290
900,000
Recycling Materials
63,504
48,000
40,000
40,000
Recycle Bin Revenue
2,276
2,000
1,600
2,000
Household Hazardous Waste
135,314
140,000
145,000
164,000
Composting Revenue
42,439
28,000
31,500
32,000
Miscellaneous
45,407
45,000000
46,000
47,000
TOTAL OPERATING REVENUES
97 ,
$ 4,5803
$ 4,624,
$ 4,867,748
$ 5,413,520
Non-Operatino Revenues
Interest
80,586
60,000
51,000
60,000
TOTAL NON-OPERATING REVENUES
$ 80,586
$ 60,000
$ 51,000
$ 60,000
TOTAL REVENUES $ 4,678,389 $ 4,684,000 $ 4,918,748 $ 5473,520
TOTAL EXPENSES $ 3986,152 $ 4,607,556 $ 5,111,231 $ 5,460,738
FUND BALANCE PROJECTIONS
PROJECTED WORKING CAPITAL 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED WORKING CAPITAL 9/30
2,336,947 $ 2,144,464
4,918,748 5,473,520
(5,111,231) (5,460,738)
$ 2,144,464 $ 2,157,246
City of Allen 155 FY 2009 Budget
2006-2007
2007-2008
2007-2008
2008-2009
EXPENSES
ACTUAL
BUDGET
AMENDED
BUDGET
Public Works
Solid Waste
3,986,152
4,607,556
5,111,231
5,460,738
TOTAL EXPENSES $ 3986,152 $ 4,607,556 $ 5,111,231 $ 5,460,738
FUND BALANCE PROJECTIONS
PROJECTED WORKING CAPITAL 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED WORKING CAPITAL 9/30
2,336,947 $ 2,144,464
4,918,748 5,473,520
(5,111,231) (5,460,738)
$ 2,144,464 $ 2,157,246
City of Allen 155 FY 2009 Budget
CITY OF ALLEN
SOLID WASTE
DIVISION 205.0000
Director
Waste Services
Manager
1
HHW Maintenance
Cusloerer Servwe Rep. Worker Educatio'Specialist
2
City of Allen 157 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
SOLID WASTE WASTE SERVICES 205-0000-435
The Solid Waste Fund represents the financial activity related to solid waste collection and disposal, including
recycling services and management of household hazardous waste (HHW). Seventy-five percent of revenues are
used to fund contracts with the North Texas Municipal Water District (NTMWD), the City's franchised waste
disposal vendor (CWD), and the City's litter collection contract for the Parks, Greenbelts and US 75. The fund
supports employees who manage solid waste customer service, educate citizens and youth on environmental
programs, run HHW programs in coordination with the Plano HHW center, and provide support staff to the Keep
Allen Beautiful Board.
Accomplishments in FY 2008:
• Continued litter collection in parks, ROWS, medians, easements, and US 75 overpass/underpass
maintenance
• Assisted the Keep Allen Beautiful (KAB) Board in the execution of their key seasonal events: Allen
Recycles Day, Great American Cleanup, Arbor Dayfrrees for Allen Program, and the annual Educator's
Expo
• Assisted KAB in preparing eight competitive nominations through Keep Texas Beautiful, all of which
placed in their categories. The KAB program was presented a Gold Award, Sustained Excellence Award
and third place in the Governor's Community Achievement Award category as well as receiving the Keep
America Beautiful's President's Circle Award
• Received two NCTCOG local project grants for educational initiatives promoting recycling
Objectives for FY 2009:
Goal 2. Cultivate rectorial alliances and partnerships with agencies and governmental units that affect
Allen
• Continue to provide Household Hazardous Waste services to residents through partnership with the City
of Plano. HHW payments to Plano - $49,000
• Continue implementation of Community Waste Disposal (CWD) contract for solid waste collection and
recycling services - $1,875,000
• North Texas Municipal Water District solid waste transfer station and landfill services - $1,932,000
Strategy 3. Fully utilize matching grants from Collin County, NCTCOG and TPWD
• Prepare competitive COG solid waste grant requests for future grant cycles
Strategy 7. Work with partners to protect and conserve natural resources
Objective 3.Administer the Texas Pollution Discharge Elimination System (TPDES) Permit
Assist in meeting education related standards for state mandated TPDES program
Goal 4. Signify, enhance and communicate Allen's identity to the region and the nation.
Strategy 4. Signify the City of Allen through beautification efforts
• Continue implementation of the weekly litter collection contract through Parks & Recreation - $330,000
Goal 6. Maintain operational excellence in City government services
Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality
Services
• Fund Y2 FTE to bring Customer Service Rep to full time
• Continue to expand environmental educational outreach programs
• Continue to bring Allen youth forward for Council recognition
• Meet the need for public environmental education
• Work with the Keep Allen Beautiful Board to successfully reach its goals
City of Allen 158 FY 2009 Budget
FUND
UC1'AK I MCN 1
40607,556
AV 1. V V N 1
SOLID WASTE
SOLID WASTE
2006-2007
205-0000-435
2007-2008
2008-2009
PERSONNEL SERVICES
ACTUAL
EXPENSE SUMMARY
2006-2007 2007-2008
2007-2008
2008-2009
156,003
ACTUAL BUDGET
AMENDED
BUDGET
CLASSIFICATION
1
1
1
Personnel Services
$ 219,568 $ 356,280
$ 329,198
$ 361,191
Operations
169,711 524,526
539,482
552,261
Professional Services
3,596,873 3,722,590
4,238,391
4,547,286
Capital
- 4160
4,160
1
DEPARTMENT TOTAL
3,986,152
40607,556
5,111,231
5,480,738
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
PERSONNEL SERVICES
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
156,003
248,199
226,166
256,389
Waste Services Manager
1
1
1
1
Education Specialist
1
1
1
1
HHW Maintenance Worker
2
2
2
2
Customer Service Representative'
0
0
0
1
TOTAL FULL TIME
4
4
4
5
PARTTIME
21,584
46,688
46,688
38,747
Education Specialist
0.0
0.5
0.5
0.5
TOTAL PART-TIME
0.0
0.5
0.5
0.5
. This position was previously shown in the Water and Sewer fund
EXPENSES DETAIL
2006-2007
2007-2008
2007-2008
20082009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
156,003
248,199
226,166
256,389
Longevity
1,084
1,114
1,100
1,244
Overtime
5,650
5,000
5,000
5,000
FICA
11,721
18,264
16,718
18,688
TMRS
16,151
24,932
24,873
31,207
Worker's Compensation
5,336
7,431
4,261
4,815
Health Insurance
21,584
46,688
46,688
38,747
Dental Insurance
1,412
3,455
3,455
3,868
Long-term Disability
352
657
548
706
Life Insurance
221
351
294
377
Flexible Spending
54
189
95
150
SUBTOTAL
$ 219,568
$ 356,280 $
329,198
$ 361,191
OPERATING EXPENSES
Conferences & Training
2,275
5,730
5,730
6,630
Dues & Subscriptions
766
1,294
1,294
1,294
Clothing & Uniforms
930
1,794
1,794
1,794
Insurance
2,879
3,688
3,688
3,129
Postage & Freight
625
800
800
800
Printing & Reproduction
7,573
5,500
8,500
5,500
Gasoline
5,845
8,960
10,304
10,833
City of Allen 159 FY 2009 Budget
FUND
SOLID WASTE
DEPARTMENT
SOLID WASTE
ACCOUNT
205-0000-435
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Vehicle & Equipment Replacement
22,495
20,572
19,137
17,499
Office Supplies
2,435
2,800
2,800
2,800
Medical & Chemical Supply
120
1,300
1,300
1,300
Small Tools & Minor Equipment
1,038
1,900
4,012
2,250
Vehicle Maintenance
1,387
1,625
2,725
1,625
Equipment Maintenance
-
250
250
250
Radio Maintenance
-
125
125
125
Bad Debt Expense
15,133
13,000
13,000
13,000
Post -Employment Funding Expense
170
170
170
170
Illegal Dumping
-
1,500
1,500
1,500
Household Hazardous Waste
5,448
37,600
45,000
59,000
Beautification
26,457
24,000
24,000
24,000
Operating Transfer Out
74,135
91,918
93,353
118,762
Capital Projects Transfer Out
300,000
300,000
280,000
SUBTOTAL E
169,711
$
524,526
$
539,462
$
552,261
PROFESSIONAL SERVICES
Sanitation Services
1,688,209
1,750,000
1,860,967
2,106,546
Professional Services
334,036
330,700
334,700
354,200
Recycling
1,885
1,800
2,600
2,000
Solid Waste-NTMWD
1,467,731
1,560,090
1,870,124
1,949,540
Composting Expenses
105,012
80,000
170,000
135,000
SUBTOTAL $
3,596,873
$
3,722,690
$
4,238,391
$
4,547,286
CAPITAL OUTLAY
Furniture & Fixtures
4,160
4,160
SUBTOTAL $
-
$
4,160
$
4,160
$
-
TOTAL EXPENSES $
3,986,152
$
4,607,556
$
5,111,231
$
5,460,738
CAPITAL EXPENDITURES LIST
No capital items
OPERATING TRANSFERS OUT
Risk Management Administrative Costs
1,623
General Fund
91,578
Water & Sewer Fund
24,126
General Fund PC Lease
1,435
TOTAL
118,762
CAPITAL PROJECTS TRANSFERS OUT
Alley Repairs
280,000
TOTAL
$
280,000
City of Allen 160 FY 2009 Budget
CITY OF ALLEN
DRAINAGE FUND
REVENUES AND EXPENSES BY FUNCTION
FISCAL YEAR 2008-2009
2006-2007 2007-2008 2007-2008 2008-2009
EXPENSES ACTUAL BUDGET AMENDED BUDGET
Public Works:
Drainage Operating Expenses 825,139 1,116,770 1,112,987 1,094,617
Capital Improvement Projects 200,000 200,000 -
TOTAL PUBLIC WORKS $ 825,139 $ 1,316,770 $ 1,312,967 $ 1,094,617
TOTAL EXPENSES $ 825,139 $ 1,316,770 $ 1,312,987 $ 1,094,617
FUND BALANCE PROJECTIONS
PROJECTED WORKING CAPITAL 1011
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED WORKING CAPITAL 9130
$ 1,252,066 $
989,821
2006-2007
1,113,614
2007-2008
(1,094,617)
2007-2008
988,818
2008-2009
REVENUES
ACTUAL
BUDGET
AMENDED
BUDGET
Operatina Revenues
Inspection Fees
66,573
40,000
70,000
40,000
Drainage Fees
909,066
920,742
920,742
1,020,614
TOTAL OPERATING REVENUES
$
975,639
$
960,742
It
990,742
$
1,060,614
Non -Operating Revenues
Interest
58,494
60,000
40,000
50,000
Auction Revenue3,000
TOTAL NON-OPERATING REVENUES
$
58,494
$
60,000
$
40,000
$
53,000
TOTAL REVENUES
$
1,034,133
$
1,020,742
$
1,030,742
$
1,113,614
2006-2007 2007-2008 2007-2008 2008-2009
EXPENSES ACTUAL BUDGET AMENDED BUDGET
Public Works:
Drainage Operating Expenses 825,139 1,116,770 1,112,987 1,094,617
Capital Improvement Projects 200,000 200,000 -
TOTAL PUBLIC WORKS $ 825,139 $ 1,316,770 $ 1,312,967 $ 1,094,617
TOTAL EXPENSES $ 825,139 $ 1,316,770 $ 1,312,987 $ 1,094,617
FUND BALANCE PROJECTIONS
PROJECTED WORKING CAPITAL 1011
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED WORKING CAPITAL 9130
$ 1,252,066 $
989,821
1,030,742
1,113,614
(1,312,987)
(1,094,617)
$ 969,821 $
988,818
City of Allen 161 FY 2009 Budget
CITY OF ALLEN
DRAINAGE
DIVISION 210-0000
Director
Assistant Director
Foreman
StreetatDreinage
Drainage'nspe for I Crew Leader
Equipment OperatorI Maintenan3ce Wo*er
City of Allen . 163 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
DRAINAGE DRAINAGE 210-0000-434
The Drainage crew maintains drainage inlets, storm sewers, open drainage channels and ditches to assure they
remain free of vegetation and hazardous wastes. Sedimentation must be controlled, and channels should carry
design water runoff flow.
Accomplishments in FY 2008:
• No homes or businesses were flooded during the year
• Maintained street sweeping frequency of twice monthly on arterial and thoroughfares and once monthly
on collectors; added new roads to the sweeping plan based on funds made available by a lower cost
street sweeping contract
• Maintained drainage ways with Gradall purchased in 2004
• Funded Y cost of Vector Truck — $135,000
• Assisted with debris removal after April 1& tornado including a large quantity of downed trees in the
creek through Twin Creeks
• Emergency replacement of double barrel 60' culvert under Butler ROW
Objectives for FY 2009:
Goal 2. Cultivate reolonal alliances and partnerships with aaencles and governmental units that affect
Allen
Strategy 7. Work with partners to protect and conserve natural resources
Objective 3. Administer the Texas Pollution Discharge Elimination System (TPDES) Permit
• Inspect and clear all storm sewer inlets after major storm events
• Implement 2a year tasks in the City's TPDES permit
• Continue installation of markers in support of the storm drain marking program
• Maintain drainage structures or channels to prevent flooding
• Upgrade of Equipment Operator to a TPDES Technician to assist in TPDES program compliance
• Continue to administer contracts to ensure the drainage system is clear of debris: Drainage Maintenance
- $125,000; Contract mowing of greenbelts -$84,000; Contract street sweeping - $92,000
• Continue funding for Phase II NPDES professional services contract - $21,000
• Pro Rata of NPDES Storm Water Management Best Practices Manual from COG - $9,000
City of Allen 164 FY 2009 Budget
FUND
DEPARTMENT
ACCOUNT
DRAINAGE
DRAINAGE
210-0000-434
EXPENSE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
299,721
309,833
316,030
320,870
Operations
453,266
667,437
657,457
598,247
Professional Services
72,152
139,500
139,500
139,500
Capital
200,000
200,000
36,000
DEPARTMENTTOTAL
825,139
1,316,770
1,312987
1,094,617
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Crew Leader
1
1
1
1
Drainage Inspector
0
0
0
1
Equipment Operator
2
2
2
1
Maintenance Worker
3
3
3
3
TOTAL FULL TIME
8
8
6
6
EXPENSES DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
188,416
200,157
204,409
214,393
Longevity
1,936
2,224
2,224
2,512
Overtime
15,335
10,500
13,500
10,500
FICA
14,756
14,303
15,136
15,492
TMRS
20,397
20,238
22,665
26,286
Worker's Compensation
13,852
14,430
10,059
11,172
Health Insurance
41,312
43,625
43,625
36,356
Dental Insurance
2,875
3,453
3,453
3,130
Long-term Disability
487
554
563
593
Life Insurance
301
295
301
316
Flexible Spending
54
54
95
120
SUBTOTAL
$ 299,721
$ 309,833
$ 316,030
$ 320,870
OPERATING EXPENSES
Conferences & Training
483
1,000
1,000
1,500
Mileage
-
-
-
200
Clothing & Uniforms
4,313
5,300
5,300
5,300
Telephone
54
100
100
100
Insurance
4,508
4,426
4,426
4,172
Postage & Freight
18
150
150
150
Printing & Reproduction
90
250
250
250
Advertising
102
100
100
100
Rentals
1,131
6,100
6,100
6,100
Gasoline
9,359
14,000
14,000
16,000
Oil & Lubricants
-
500
500
500
Vehicle & Equipment Replacement
51,772
54,798
54,798
57,727
City of Allen 165 FY 2009 Budget
FUND
DRAINAGE
DEPARTMENT
DRAINAGE
ACCOUNT
210-0000-434
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGE
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Office Supplies
233
400
400
500
Medical & Chemical Supply
15,424
20,000
6,500
20,000
Agriculture Supplies
-
4,000
4,000
4,000
Small Tools & Minor Equipment
12,975
7,650
11,170
8,000
Vehicle Maintenance
6,661
6,500
6,500
6,500
Equipment Maintenance
3,733
12,000
12,000
12,000
Radio Maintenance
404
400
400
400
Street Sweeping Maintenance
90,838
86,000
86,000
92,000
Drainage System Maintenance
77,129
125,000
110,425
125,000
Bad Debt Expense
2,885
3,000
3,000
3,000
Post -Employment Funding Expense
579
579
579
579
Operating Transfer Out
170,575
315,184
329,759
234,169
SUBTOTAL
$
453,266
$
667,437
S
657,457
$
598,247
PROFESSIONAL SERVICES
Professional Services
16,086
55,500
55,500
55,500
Contract Mowing
56,066
84,000
84,000
84,000
SUBTOTAL
$
72,152
$
139,500
$
139,500
$
139,500
CAPITAL OUTLAY
Machinery & Equipment
36,000
$
-
$
-
$
-
$
36,000
CAPITAL TRANSFERS
Capital Projects Transfer Out
200,000
200,000
SUBTOTAL
$
-
$
200,000
$
200,000
$
-
TOTAL EXPENSES
825,139
$
1,316,770
$
1,312,987
1,094,617
CAPITAL EXPENDITURES LIST
2008-2009
QUANTITY
BUDGET
Small Vacuum Trailer
1
$
36,000
TOTAL CAPITAL
$
36,000
City of Allen 166 FY 2009 Budget
CITY OF ALLEN
GOLF COURSE FUND
REVENUES AND EXPENSES BY FUNCTION
FISCAL YEAR 2008-2009
2006-2007 2007-2008 2007-2008 2008-2009
EXPENSES ACTUAL BUDGET AMENDED BUDGET
Personnel Services 981,802
1,106,687
2006-2007
1,240,635
2007-2008
921,950
2007-2008
979,621
2008-2009
REVENUES
54,441
ACTUAL
TOTAL EXPENSES $ 1,803,174 $
BUDGET
2,060,484 $
AMENDED
BUDGET
Operatina Revenues
Facility Rentals
850
26,000
20,000
23,040
Retail Store
70,431
100,000
84,735
100,000
Concession Sales
180,449
278,175
227,725
240,412
Fees
1,066,224
1,452,374
1,449,874
1,518,500
TOTAL OPERATING REVENUES
$
1,317,954
$
1,856,549
$
1,782,334
$
1,881,952
Non -Operating Revenues
Other Reimbursements/Donations
22,131
-
4,320
-
Operating Transfer In
570,652
262,155
262,155
399,532
TOTAL NON-OPERATING REVENUES
$
592,783
$
262,155
$
266,475
$
399,532
TOTAL REVENUES
$
1,910,737
$
2,118,704
$
2,048,809
$
2,281,484
2006-2007 2007-2008 2007-2008 2008-2009
EXPENSES ACTUAL BUDGET AMENDED BUDGET
Personnel Services 981,802
1,106,687
1,083,695
1,240,635
Operations 718,613
921,950
922,348
979,621
Professional Services 102,759
90,067
54,441
56,277
TOTAL EXPENSES $ 1,803,174 $
2,118,704 $
2,060,484 $
2,276,533
FUND BALANCE PROJECTIONS
PROJECTED WORKING CAPITAL 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED WORKING CAPITAL 9/30
68,464 $ 56,789
2,048,809 2,281,484
(2,060,484) (2,276,533)
$ 56,789 $ 61,740
City of Allen 167 FY 2009 Budget
CITY OF ALLEN
GOLF COURSE
DIVISION 225-8610
Director
Assistant Director
SuperintendentI Lead Golf Specialist
Superintendent Goff Specialist Food/Beverage Clerk
n I n
ilpl Technidan
t
IS
Seasonal FoodlBev
Clerks,.92rMetlranb
'Golf AdaMant
]5
City of Allen 169 FY 2009 Budget
Range Attendant
1.5
sonal MaiM.
Worker
98LFL
Rec Sped
1
City of Allen 169 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
GOLF COURSE GOLF COURSE 225-8610-457
The Golf Course Fund has been established to support the daily operations of the golf course providing
recreational opportunities for the Citizens of Allen and the surrounding region.
Accomplishments in FY 2008:
• Transitioned into opening the facility on Mondays to increase rounds and revenue. Excluding
tournaments, this has generated approximately $43,000 in revenue and 1500 rounds through May 2008.
• Rolled out a new cart fleet consisting of 105 Club Cars. A preventive maintenance program is in place to
ensure proper cart rotation and to maintain optimal cart operations.
• Hired a Lead Golf Specialist to oversee golf shop operations. Duties of the position include but are not
limited to establishing a high level of customer service and instilling an aggressive approach to increasing
rounds and revenue, along with tournament and program participation.
• Maintained a membership base of 100 members to support participation in club sponsored events such
as the Club Championship, Match Play Championship, City of Allen Championship and the monthly
Saturday Series events. Established a new membership category for Juniors called the "Tiger
Membership' to provide instructional and playing opportunities for Juniors during the summer months.
• Promoted Junior and Family golf programs through the PGA Play Goff America Program. Participated in
Free Lesson Day, Take your Daughter to the Course Week, Family Golf Month and Women's Golf Month.
Hosted three Junior Tournaments sponsored by the Northern Texas PGA.
• The Chase Oaks Pavilion served as host to Rotary Breakfast & Lunches, Receptions, Birthday Parties,
Business Meetings and Post Tournament Dinners and Awards Ceremonies.
• Added HDTV at the Oaks Grill.
• Completed Phase II of the Cart Path Repair project. Performed underbrush and debris clearing on holes
#11, 12, 16 & 17. Installed drainage on hole #6. No significant turf issues were noted during the year.
Objectives for FY 2009:
Goal 2. Cultivate regional alliances and partnerships with agencies and governmental units that affect
Allen
Strategy 1. Create recreational partnerships
Objective 3. Develop partnership for golf course resort facility
Continue to work with Planning and Economic Development to seek partner for golf course facility
Goal 4. Signify, enhance and communicate Allen's identity to the region and the nation.
Strategy 3. Sustain and Enhance Parks & Recreation Programming (ongoing)
• Continue replacement plan for maintenance equipment.
• Offer innovative programs designed to attract the new golfer and increase rounds of existing goffers.
• Improve the overall atmosphere, including signage, of the Oaks Grill to make it a destination for golfers
before and after play.
Goal 6. Maintain operational excellence in City government services
Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality
Services
• Make the REAL. (Delivering Remarkable service by Empowered employees that creates Amazing
experiences resulting in Lasting impressions) service philosophy the heart of our business. Train staff to
provide great customer care on a daily basis.
City of Allen 170 FY 2009 Budget
FUND
DEPARTMENT
ACCOUNT
GOLF COURSE
GOLF COURSE
225$610-457
EXPENSE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
981,802
1,106,687
1,083,695
1,240,635
Operations
718,613
921,950
922,348
979,621
Professional Services
102,759
90,067
54,441
56,277
DEPARTMENT TOTAL
1,803,174
$ 2,118,704
$ 2,060484
2,276,533
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
FULLTIME
ACTUAL
BUDGET
AMENDED
BUDGET
Golf Services Manager/Head Golf R
1
1
1
1
Golf Specialist - Lead
0
0
1
1
Golf Specialist
2
2
2
2
Superintendent
1
1
1
1
Assistant Superintendent
1
1
1
1
Recreation Specialist II
1
1
0
0
Chemical Technician
1
1
1
1
Maintenance Worker
7
7
8
8
Parks Maintenance Technician
1
1
1
1
Administrative Assistant
1
1
1
1
Food & Beverage Clerk Supervisor
1
1
1
1
Food & Beverage Clerk
1
1
1
1
TOTAL FULL TIME
18
18
19
19
PARTTIME
Golf Specialist
0.5
0.5
0.5
0.5
Golf Attendant
1.8
1.8
1.8
1.8
Range Attendant
1.5
1.5
1.5
1.5
Beverage Clerk
1.0
1.0
1.0
1.0
Recreation Specialist 1
1.0
1.0
1.0
1.0
Maintenance Worker
6.0
6.0
6.0
6.0
TOTAL PART TIME
11.8
11.8
11.8
11.8
TEMPORARY
Maintenance Worker
2.97
2.97
1.97
1.97
Golf Attendant
0.75
0.75
0.75
0.75
Beverage Clerk
0.48
0.48
0.48
0.48
TOTAL TEMPORARY
4.20
4.20
3.20
3.20
EXPENSE DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
700,921
781,075
762,940
885,321
Longevity
1,894
2,976
2,838
3,722
Overtime
24,812
20,085
18,050
20,688
FICA
52,696
57,092
56,328
64,493
TMRS
65,429
73,469
77,802
97,578
Worker's Compensation
9,448
11,824
5,805
7,437
Health Insurance
114,997
146,058
146,058
147,290
Dental Insurance
9,323
11,345
11,345
11,418
Long-term Disability
1,413
1,731
1,635
1,713
1-Be Insurance
869
924
871
915
City of Allen 171 FY 2009 Budget
FUND
GOLF COURSE
DEPARTMENT
GOLF COURSE
ACCOUNT
225-8610,457
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES - cont.
Flexible Benefit Expense
108
23
60
SUBTOTAL $
981,802
$ 1,106,687
$
1,083,695
$
1,240,635
OPERATING EXPENSES
Conferences & Training
1,047
1,465
2,271
3,685
Dues & Subscriptions
4,786
4,605
4,133
4,956
Mileage
253
1,800
414
1,000
Clothing & Uniforms
6,930
9,650
7,155
8,680
Electricity
112,894
141,455
159,135
162,975
Telephone
11,060
9,850
9,850
10,750
Water
41,423
75,000
75,000
75,000
Postage & Freight
640
690
1,198
690
Printing & Reproduction
1,644
5,720
3,351
4,428
Advertising
10,491
11,500
5,424
11,500
Rentals & Leases
392
2,000
1,000
1,500
Concession Expenses
114,298
169,946
130,744
145,639
Fuel
16,908
20,500
20,500
22,208
Lease Expenses
75,761
126,185
147,346
186,467
Replacement Fees
4,800
5,745
-
-
Office Supplies
2,779
4,500
3,500
4,000
Janitorial Supplies
1,964
1,751
2,501
2,501
Medical & Chemical Supplies
257
1,500
500
500
Agriculture Supplies
81,058
93,215
93,215
93,215
Small Tools & Minor Equipment
1,738
1,700
6,009
8,860
Liquor Supply Expenses
24,943
28,000
25,155
36,665
Liquor State Tax Expense
11,208
14,071
14,071
14,071
Building Maintenance
12,312
22,525
20,000
22,525
Equipment Maintenance
48,697
52,593
48,000
44,000
Ground Sprinkler System
13,809
28,800
28,800
28,800
Landscape & Forestry
1,236
3,750
3,750
3,750
Copier Service
101
100
100
100
Janitorial Services
9,047
16,300
12,144
12,144
Credit Card Costs
29,723
26,605
26,605
26,605
Post -Employment Funding Expense
375
375
375
375
Marketing Expenses
3,301
2,500
5,745
2,500
Donation Expense
-
-
4,320
-
Depreciation Expense
72,738
37,554
60,037
39,532
SUBTOTAL $
718,613
$ 921,950
$
922,348
$
979,621
PROFESSIONAL SERVICES
Professional Services
102,759
90,067
54,441
56,277
SUBTOTAL E
102,759
$ 90,067
$
54,441
$
56,277
TOTAL EXPENSES
1,803,174
2,118,704
$
2,060,484
$
2,276,533
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 172 FY 2009 Budget
CITY OF ALLEN
PARKS & RECREATION SPECIAL REVENUE
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2008-2009
REVENUES
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
Ooeratina Revenues
Athletics
269,032
291,842
291,842
291,842
Ballfeld Rentals
38,903
42,000
42,000
42,000
Pool Admission Fees
288,368
288,173
288,173
293,420
Concession Sales
91,123
71,299
91,299
100,649
Learn To Swim Fees
213,636
196,020
196,020
201,600
Pool & Facility Rental
170,681
137,660
149,660
154,200
Membership Revenue
525,995
468,396
498,396
504,075
Class Fees
448,532
463,730
463,730
473,542
Special Events
118,342
217,355
218,555
224,820
Swim Team Revenue
24,562
10,400
10,400
10,400
TOTAL OPERATING REVENUES $
2,189,174
$ 2,186,875
$ 2,250,075
$ 2,296,548
Non-Ooeratina Revenues
Interest
19,592
16,000
15,000
16,000
Donations/Sponsorships
121,445
72,000
72,000
72,000
Retail Store
1,543
13,266
13,634
17,930
Other Reimbursements
1,166
-
1,166
1,166
Operating Transfers In
235,000
195,000
280,600
274,000
TOTAL NON-OPERATING REVENUES $
378,746
$ 296,266
$ 382,400
$ 381,096
TOTAL REVENUES $ 2,567,920 $ 2,483,141 $ 2,632,475 $ 2,677,644
EXPENDITURES 2006-2007 2007-2008 2007-2008 2008-2009
ACTUAL BUDGET AMENDED BUDGET
Culture & Recreation
Parks and Recreation 2,526,853 2,435,988 2,537,307 2,786,665
TOTAL EXPENDITURES $ 2,526,853 $ 2,435,988 $ 2537,307 $ 2,786,665
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30
384,385 $ 479,553
2,632,475 2,677,644
(2,537,307) (2,786,665)
$ 479,553 $ 370,532
City of Allen 173 FY 2009 Budget
CITY OF ALLEN
PARKS & RECREATION
DIVISIONS
YOUTH CENTER 520-8580 SPECIAL ACTIVITIES 520-8531
ATHLETICS 520-8540 JOE FARMER RECREATION CENTER 520-8551
FORD POOL 520-8560 DON RODENBAUGH NATATORIUM 520-8570
Cenrerneireer
, wr Athletic IPogn
Joe, Farmer R. Supervisor
Reereabon Spmairst II
Recreation SDectalist II
4
1
Reereateon Spmabst 1
Park ABendant
3.8
5
Day Camp Leatler
25
Camp Counselor
Fmm owi
18
Mininistratlon
SaNrday Nigh
Rmestion Speuali e I
Supervisor
2.2
65
SaNrtlay Nigh
Chaperone
2
City of Allen
Director
Assistant Director
Maine ger^ I Resource Dar. Manager
1 1
;enter Supervi9 r Res Ions
Don Rodenbau h
Naedonum
Aq.be Program Sup".
Feeorrvueme
1
Recreation Spaaallet 11-1
Recreabon Specialist l-2.15
FMess Inshuctor-
L' -m-1
Water Safety Inst
783
Fmm owi
Mininistratlon
--W---aF.—n—1
Rmestion Speuali e I
2.2
Soemalisl l
175 FY 2009 Budget
FUND
DEPARTMENT ACCOUNT
PARKS & RECREATION
PARKS & RECREATION 520-8500-453
SPECIAL REVENUE
SPECIAL REVENUE
The Recreation Special Revenue Fund was established to support the classes and other leisure activities offered
at Ford Pool, Joe Farmer Recreation Center, Don Rodenbaugh Natatorium, The Edge Youth Center and selected
Senior Recreation Center programs. Athletics, Special Events and Reservations are also served by this fund.
Vision statement: "To achieve excellence and create fun beyond imagination!"
Accomplishments in FY 2008:
• Held the 13th Allen USA Celebration at Celebration Park. Achieved a milestone by earning over
$129,500 in sponsorship revenue; continued to partner with the Allen Parks Foundation in producing this
event.
• Implemented a background checking process for all instructors and program volunteers.
• Hosted the first ever Ms. Senior Allen Pageant, 1u Annual Family Bike Day, Y4 Annual Step Up to Health
Event, and multiple Indoor Triathlon events. Increased dive -in movie participation by 25%, implemented
an adaptive aquatics program for special needs children and a dance series for adults with disabilities.
• Installed $280,000 in new fitness equipment at Joe Farmer Recreation Center and Don Rodenbaugh
Natatorium. Funds were provided by the Allen Community Development Corporation (CDC).
• Finalized the planning and implementation phases for the launch of on line registration in September
2008.
• Finalized the training component of the department's R.E.A.L. (Delivering Remarkable service by
Empowered employees that creates Amazing experiences resulting in Lasting impressions) customer
service philosophy.
• Started two new adult athletic leagues, adult kickball and ultimate Frisbee.
Objectives for FY 2009:
Goal 2. Cultivate reoional alliances and partnerships with auencles and governmental units that affect
Allen
Strategy 1. Create recreational partnerships
Continue to pursue public and private partnerships to enhance recreational opportunities.
Goal 4. Sionifv enhance and communicate Allan's identity to the reaion and the nation.
• Continue to host the Allen USA Celebration at Celebration Park, which will be the City's 140 annual a of
July celebration. Continue to seek sponsorship revenue and the continued partnership with the Allen
Parks Foundation in producing this event.
Strategy 3. Sustain and Enhance Parks & Recreation Programming (ongoing)
• Seek funding through the CDC for an inflatable movie screen to be used for program and special event
enhancement and expansion
• Offer innovative programs designed to increase participants in the City's recreation programs
Strategy 10. Emphasize marketing efforts to communicate Allen's identity
• Review production and distribution of the Recreation Guide and make decisions regarding its long term
viability with the availability of on line registration.
Goal 6. Maintain operational excellence in City government services
Strategy 1. Utilize technology for optimum performance and customer service
Strategy 6. Continue to maintain and enhance web -site to improve customer service
• Continue to enhance the City's recently launched on-line registration services for recreation classes and
programs.
Strategy 3. Continually Enhance the City of Allen's Customer Service Approach to Delivering Quality
Services
• Make the R.E.A.L. (Delivering Remarkable service by Empowered employees that creates Amazing
experiences resulting in Lasting impressions) service philosophy the heart of our business. Train staff to
provide great customer care on a daily basis. Launch R.E.A.L. training to current and new employees
• Continue to ensure that programs and services are cost effective and reflect the interests of the
community.
City of Allen 176 FY 2009 Budget
FUND
DEPARTMENT
ACCOUNT
P&R SPECIAL REVENUE
P&R SPECIAL REVENUE
520-8500-453
EXPENDITURE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
1,207,739
1,234,110
1,221,414
1,274,501
Operations
1,161,595
1,192,054
1,280,989
1,318,140
Professional Services
7,519
9,824
34,904
34,024
Transfers
150-
160,000
DEPARTMENTTOTAL
52
28853
2435,988
2,537,307
2,786,665
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Resource Development Manager
1
1
1
1
Recreation Program Supervisor
0
0
0
0
Recreation Specialist II
8
8
8
8
Administrative Assistant
1
1
1
1
TOTAL FULL TIME
10
10
10
10
PARTTIME
Recreation Specialist 1
3.00
3.00
3.00
3.00
Park Attendant
0.50
0.50
0.50
0.50
Youth After School Activity Leader
0.96
0.96
0.96
0.96
Lifeguard
17.80
17.80
0.00
0.00
Lead Water Safety Instructor
0.63
0.63
0.63
0.63
Water Safety Instructor
4.23
4.23
0.00
0.00
TOTAL PART TIME
27.12
27.12
5.09
5.09
TEMPORARY
Lifeguard
0.20
0.20
18.00
18.00
Water Safety Instructor
0.40
0.40
4.63
4.63
Swim Teaching Assistant
1.88
1.88
1.88
1.88
Camp Counselor
1.80
1.80
1.80
1.80
Saturday Night Event Supervisor
0.63
0.63
0.63
0.63
Saturday Night Event Chaperone
2.00
2.00
2.00
2.00
Fitness Instructor
0.00
0.00
0.00
0.00
TOTALTEMPORARY
8.91
6.91
28.94
28.94
TOTAL FTE's
44.03
44.03
44.03
44.03
EXPENDITURE DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
965,619
970,692
990,455
1,026,876
Longevity
2,575
2,883
2,328
1,356
Overtime
33,759
46,940
26,940
25,680
FICA
75,090
71,879
74,523
74,746
TMRS
52,173
51,502
45,965
48,933
Worker's Compensation
19,623
23,907
10,718
17,564
Health Insurance
54,238
60,820
65,112
73,842
City of Allen 177 FY 2009 Budget
FUND
P&R SPECIAL REVENUE
DEPARTMENT
P&R SPECIAL REVENUE
ACCOUNT
520-8500453
EXPENDITURE DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES CONT.
Dental Insurance
3,437
4,111
4,110
4,239
Long-term Disability
716
862
797
785
Life Insurance
432
460
425
420
Flexible Spending
77
54
41
60
SUBTOTAL
$
1,207,739
$
1,234,110
111
1,221,414
$
1,274,501
OPERATING EXPENDITURES
Conferences & Training
331
500
-
2,627
Postage & Freight
16,799
14,210
15,810
21,065
Printing & Reproduction
22,221
38,071
38,071
35,870
Advertising
4,546
10,505
10,505
10,641
Rentals & Leases
88
-
-
-
Athletics Expenditures
225,520
263,220
263,730
264,110
Class & Day Camp Expenditures
288,254
292,725
299,725
293,899
Special Activities
518,392
467,919
523,394
538,460
Retail Store Cost of Sales
6,035
4,100
6,750
10,500
Meetings & Receptions
534
550
550
850
Concession Expenses
28,454
56,466
75,966
78,090
Janitorial Supplies
-1,546
1,545
1,000
Class Supplies
16,515
14,345
17,045
29,880
Post -Employment Funding Expense
148
148
148
148
Credit Card Costs
33,758
27,750
27,750
31,000
SUBTOTAL
$
1,161,595
$
1,192,054
$
1,280,989
$
1,318,140
PROFESSIONAL SERVICES
Professional Services
7,519
9,824
34,904
34,024
SUBTOTAL
$
7,519
$
9,824
$
34,904
$
34,024
TRANSFERS
Operating Transfer Out
150,000
-
-
160,000
SUBTOTAL
$
150,000
$
-
$
-
$
160,000
TOTAL EXPENDITURES
$
2,526,853
$
2,435,988
$
2,537,307
$
2,786,665
CAPITAL EXPENDITURES LIST
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
Ooeratino Transfer Out:
Goff Course Fund
$
150,000
$
$
-
$
160,000
TOTAL
150,000
$
160000
City of Allen 178 FY 2009 Budget
CITY OF ALLEN
ANTENNA RENTAL FUND
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2008-2009
PROJECTED FUND BALANCE 1011
2006-2007
2006-2007
2007-2008
2007-2008
2007-2008
ACTUAL
2008-2009
REVENUES
BUDGET
ACTUAL
Culture and Improvements
BUDGET
AMENDED
265,600
BUDGET
TOTAL EXPENDITURES $
Operating Revenues
$ 264,000
$ 265,600
$ 319,960
Water Tower Rental Fees
402,922
280,350
322,296
354,152
TOTAL OPERATING REVENUES
$
402,922
$
280,350
$ 322,296
$
354,152
Non-Operatina Revenues
Interest
12,419
10,000
10,000
12,000
TOTAL NON-OPERATING REVENUES
$
12,419
$
10,000
$ 10,000
$
12,000
TOTAL REVENUES
$
415,341
$
290,350
$ 332,296
$
366,152
PROJECTED FUND BALANCE 1011
2006-2007
2007-2008
2007-2008
2008-2009
EXPENDITURES
ACTUAL
BUDGET
AMENDED
BUDGET
$ 389,723 $
Culture and Improvements
273,703
264,000
265,600
319,960
TOTAL EXPENDITURES $
273,703
$ 264,000
$ 265,600
$ 319,960
PROJECTED FUND BALANCE 1011
$ 323,027 $
389,723
TOTAL PROJECTED REVENUES
332,296
366,152
TOTAL PROJECTED EXPENDITURES
(265,600)
(319,960)
PROJECTED FUND BALANCE 9130
$ 389,723 $
435,915
City of Allen 179 FY 2009 Budget
CITY OF ALLEN
ANTENNA RENTAL FUND
DIVISION 505-0000
No Personnel in this Department
City of Allen 181 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
ANTENNA RENTAL FUND ANTENNA RENTAL FUND 505-0000-480
The Antenna Rental fund is administered by the Community Services, Finance, and City Administration
Departments. Revenues are collected from the rental of space on water towers to companies for placement of
various types of antennas. It is the City Council's directive that these funds should be used for advancement of
the arts in the City.
Objectives for FY 2009:
Goal 4. Signify, enhance and communicate Allen's identity to the region and the nation.
• Continue to host the Allen USA Celebration at Celebration Park, which will be the City's 14"' annual V" of
July celebration. Continue to seek sponsorship revenue and the continued partnership with the Allen
Parks Foundation in producing this event.
Strategy 4. Signify the City of Allen through beautification efforts
Continue to provide funding to cultural arts programs in Allen including: Arts of Collin County, the Allen
Philharmonic Symphony, and other Cultural Arts programs such as Art to Go.
Objective 2. Implement the Public Art Master Plan
• Continue to support the implementation of public art projects as approved in the 2007 voter approved GO
Bond election.
City of Allen 182 FY 2009 Budget
FUND
DEPARTMENT
ACCOUNT
ANTENNA RENTAL FUND
ANTENNA RENTAL FUND
505-0000-480
EXPENDITURE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Operations
273,7032
64,000
265,600
319,960
DEPARTMENT TOTAL
273,703
64 , 2000
265,600
319,960
EXPENDITURE DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
AMENDED
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES
Cultural Arts Programs
140,000
90,000
90,000
90,000
Allen USA Celebration
35,000
55,000
55,000
55,000
Philharmonic Symphony
-
44,000
44,000
44,000
Public Art Projects
-
-
1,600
15,000
Arts of Collin County
98,703
75,000
75,000
115,960
SUBTOTAL
$ 273,703
$ 264,000
$ 265,600
$ 319,960
TOTAL EXPENSES
273,703
$ 264,000
$ 265,600
319,960
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 183 FY 2009 Budget
CITY OF ALLEN
CITY OF ALLEN
2007-2008
2007-2008
2008-2009
HOTEL OCCUPANCY TAX FUND
BUDGET
AMENDED
BUDGET
REVENUES AND EXPENDITURES BY FUNCTION
Culture & Recreation
FISCAL YEAR 2008-2009
Culture 334,465
498,515
2006-2007 2007-2008
2007-2008
TOTAL EXPENDITURES $ 334,465
2008-2009
REVENUES ACTUAL BUDGET
AMENDED
BUDGET
Operating Revenues
Hotel Occupancy Tax 673,383 602,545
690,450
947,950
TOTAL OPERATING REVENUES $ 673,383 $ 602,545
$ 690,450
$
947,950
Non-Operatina Revenues
Interest 13,662 13,000
16,000
18,000
TOTAL NON-OPERATING REVENUES $ 13,662 $ 13,000
$ 16,000
$
18,000
TOTAL REVENUES $ 687,045 $ 615,545
$ 706,450
$
965,950
2006-2007
2007-2008
2007-2008
2008-2009
EXPENDITURES ACTUAL
BUDGET
AMENDED
BUDGET
$ 746,513 $
Culture & Recreation
Culture 334,465
498,515
494,235
537,665
TOTAL EXPENDITURES $ 334,465
E 498,515 $
494,235
$ 537,665
PROJECTED FUND BALANCE 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30
City of Allen
$ 534,298 $
746,513
706,450
965,950
(494,235)
(537,665)
$ 746,513 $
1,174,798
185 FY 2009 Budget
CITY OF ALLEN
HOTEL OCCUPANCY TAX FUND
DIVISION 506-0000
City Manager
CVB AdministratorI _ Parks& Recreation Director
r 11
City of Allen 187 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
HOTEL OCCUPANCY TAX HOTEL OCCUPANCY TAX 506-0000-417
The Hotel Occupancy Tax Fund collects funds from a 7% tax on hotel rooms rented in the City of Allen. These
funds are used to support various projects that enhance and promote tourism, the arts and the convention/hotel
industry in the City of Allen.
Accomplishments in FY 2008:
• Assisted with regional marketing of the Allen USA Celebration
• Continued tourism related advertising in the Dallas Visitor's Guide and similar publications; continued
memberships in the Dallas -Ft. Worth Area Tourism Council and Texas Tourism Associations
• Provided assistance to the Allen Civic Ballet to host the annual Allen Dance Festival and the Nutcracker
ballet
• Provided assistance to the Allen Heritage Guild for archiving film and photo processing and the purchase
of two cabinets
• Provided assistance to the Allen Philharmonic Symphony for regional advertising, promotion of the 10"'
Anniversary Concert and guest artists drawing tourists to the community
• Provided assistance to the Allen Hotel Association for advertising, room offset rebates and website
advertising to attract tourists to Allen hotels
Objectives for FY 2009:
Goal 4. Stanifv enhance and communicate Allen's identity to the reaion and the nation.
Strategy 10. Emphasize marketing efforts to communicate Allen's Identity
• Regional promotion of the annual Allen USA Celebration held at Celebration Park, which is a major event
celebrating Independence Day
• Assist Allen Parks & Recreation with promotion of the visitor's center, advertising of athletic tournaments
and promotion of out of town visitor's to The Edge Youth Park
• Allen's visibility will continue to expand by advertising in visitor's guides, memberships in area tourism
council and associations and website advertising through TourTexas.com through Allen Chamber of
Commerce
• Attract tourists to stay in Allen hotels by assisting the Allen Hotel Association with major advertising, room
offset rebates and website advertising
• Assist the Allen Civic Ballet in advertising of the Allen Dance Festival and Nutcracker ballet
• Attract visitors by assisting the Allen Heritage Center with preserving Allen's history through the purchase
of archiving supplies and advertising
• Regional advertising and promotion of the Spring Fling to draw tourists to the community in providing
assistance to the Allen Philharmonic Symphony
• Provide assistant to the Connemara Conservancy for promotional and program materials related to re-
opening the area to visitors for the enjoyment of natural history
• Create a Convention & Visitors Bureau with a portion of the funds going toward a full-time administrator
salary and the remaining to marketing expenses and set up costs
City of Allen 188 FY 2009 Budget
FUND
DEPARTMENT
ACCOUNT
HOTEL OCCUPANCY TAX
HOTEL OCCUPANCY TAX
506-0000417
EXPENDITURE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Operations
334,465
498,515
494,235
537,665
DEPARTMENTTOTAL
334,465
498,515
$ 494,235
$ 537,665
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
CVB Administrator
0
0
0
1
TOTAL FULL TIME
0
0
0
1
EXPENDITURE DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENDITURES
Advertising
180
-
-
200
Legal Expenses
750
2,000
2,000
2,000
Rentals & Leasing
264,355
145,845
141,565
141,565
Community Events P&R
27,337
150,000
150,000
150,000
Community Events P&R unallocated
-
48,335
48,335
-
Community organizations unallocated
-
35,947
35,947
-
Allen Civic Ballet
2,820
15,200
15,200
15,200
Allen Chamber of Commerce
23,335
27,700
27,700
27,700
Allen Heritage Guild
1,688
2,750
2,750
2,800
Philharmonic Symphony
14,000
30,738
30,738
30,800
Connemara Conservancy
-
-
-
2,400
City Marketing Specialist
-
-
-
25,000
City CVB'
-
-
-
100,000
Hotel Incentives
40,000
40,000
40,000
TOTAL EXPENDITURE
$ 334,465
$ 498,515
$ 494,235
$ 537,665
"A portion of this amount will either be for one full-time position, or for consulting services.
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 189 FY 2009 Budget
CITY OF ALLEN
CITY OF ALLEN
GRANTS & SPECIAL REVENUE FUND
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2008-2009
TOTAL REVENUES $ 1,201,767 $ 2,313,151 $ 1,491,800 $ 1,931,413
2006-2007 2007-2008 2007-2008 2008-2009
EXPENDITURES ACTUAL BUDGET AMENDED BUDGET
Grants 824,373
2006-2007
2007-2008
2007-2008
2008-2009
REVENUES
ACTUAL
BUDGET
AMENDED
BUDGET
Operatina Revenues
1,846,326
Comm Development Block Grant
207,846
251,415
277,219
349,958
Police Grants
124,867
187,067
179,814
357,757
Park & Recreation Grants
54,760
1,138,186
212,608
276,200
Library Grants
30,385
72,546
40,838
124,719
Fire Grants
213,791
89,060
85,334
62,627
Solid Waste Grants
16,411
-
45,467
9,440
Engineering/Child Safety
117,532
65,000
65,000
65,000
Photo Red Light Enforcement Program
-
-
34,500
139,500
PEG
64,765
68,000
68,000
68,000
Court Security
42,137
48,093
48,093
49,535
Court Technology
56,192
64,494
64,494
66,428
Juvenile Case Manager
67,808
76,929
76,929
79,236
TOTAL OPERATING REVENUES $
996,494
$ 2,060,790
$ 1,198,296 $
1,648,400
Non -Operating Revenues
Interest on Investments
8,353
8,000
9,000
9,000
Other Reimbursements
1,737
-
-
-
Operating Transfer ln
195,183
244,361
284,504
274,013
TOTAL NON-OPERATING REVENUES $
205,273
$ 252,361
$ 293,504 $
283,013
TOTAL REVENUES $ 1,201,767 $ 2,313,151 $ 1,491,800 $ 1,931,413
2006-2007 2007-2008 2007-2008 2008-2009
EXPENDITURES ACTUAL BUDGET AMENDED BUDGET
Grants 824,373
1,953,616
1,093,438
1,428,662
Special Revenue 282,435
363,295
363,441
417,664
TOTAL EXPENDITURES $ 1,106,808 $
21316,911 $
1,456,879 $
1,846,326
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30
282,655 $ 317,576
1,491,800 1,931,413
(1,456,879) (1,846,326)
$ 317,576 $ 402,663
City of Allen 191 FY 2009 Budget
CITY OF ALLEN
GRANTS AND SPECIAL REVENUE FUND
DIVISION 550-0000
No Personnel in this Department
City of Allen 193 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
GRANTS & SPECIAL REVENUE GRANTS & SPECIAL REVENUE 550-0000-400
The Grants and Special Revenue Fund was created to track grants received, and matching funds committed.
Grants are tracked by department within the fund. For purposes of staffing count, all personnel are shown under
their respective operating divisions.
Special Revenue items tracked in this fund include Public Education Government Access (PEG), Court Security,
Court Technology, Juvenile Case Manager, Child Safety, and Red Light Camera Program Revenue.
Accomplishments in FY 2008:
The following grants were received by the City for the first time in FY 2008:
• Victims of Crime Acts Grant — allowed the Police department to add a full time position dedicated to
assisting victims of crime with compensation forms, counseling, court assistance, the criminal justice
system, and case development
• Mobile Command Grant - allowed the Police department to purchase a mobile command unit that will be
used for an incident command center at major police scenes, a community relation tool, a command post
for large events, a back-up dispatch area, and SWAT, tactical, and hostage negotiation operations
• Six Cities Trail Connection Point 8 — Collin County Parks & Open Space Funding — interlocal agreement
that will allow for trail construction of the center point of the Six Cities Trail connecting the primary trail
corridor between Garland, Richardson, Plano, Allen, McKinney, and Frisco
• Design of Celebration Pass - Collin County Parks & Open Space Funding — interlocal agreement to
design the Celebration Pass Pedestrian Trail which will link Celebration Park to Stacy Ridge Park and
west to Goodman Drive to meet recreational and alternative transportation needs in northeast Allen
• Robotic Puppet Grant - NTCOG — allowed the Community Services Department to purchase a custom-
designed robotic puppet on a tricycle to support solid waste, recycling, and illegal dumping education
Objectives for FY 2009:
Goal 2. Cultivate reaional alliances and Partnerships with agencies and governmental units that affect
Allen
Strategy 3. Fully utilize matching grants
• Photo Red Light Enforcement Program — continue to monitor and work with Redflex Traffic Systems on
the implementation of the photo red light camera installation, monitoring, and enforcement in order to help
ensure the safety of motorists, pedestrians, and cyclists by minimizing accidents related to red light
violations
• Selective Traffic Enforcement Program Grant — continue to utilize Texas Department of Transportation
funding for the enforcement of traffic laws by targeting seat belt violations and violators of the speed limit
• Local Project Grant — the Fire Department will be applying for additional funding in order to purchase
electronic automatic devices (Zoll Auto Pulse) that performs manual CPR on cardiac patients, which has
increased the quality of services that can be provided
City of Allen 194 FY 2009 Budget
FUND
GRANTS & SPECIAL REVENUE
DEPARTMENT
GRANTS AND SPECIAL REVENUE
ACCOUNT
550-00004XX
EXPENDITURE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Comm. Development Block Grant
207,846
251,415
277,219
349,958
Police
208,210
260,749
247,883
422,454
Park & Recreation
54,761
1,138,186
258,220
276,200
Library
30,434
72,546
40,838
124,719
Fire
306,712
230,720
223,811
245,891
Solid Waste
16,411
-
45,467
9,440
Engineering
90,072
80,000
86,805
136,100
Red Light Camera Program
-
-
7,500
21,000
Public Education Govermmnt Access
28,339
43,450
63,990
54,750
Juvenile Case Manager
60,571
64,343
65,803
64,939
Court Security
73,313
79,359
66,941
77,408
Court Technology
30,140
96,143
72,402
63,467
DEPARTMENTTOTAL
1,106,808
2,316,911
1,456,879
1,846,326
EXPENDITURE DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
COMM DEVELOPMENT BLOCK
Homebuyees Assistance
5,266
22,500
32,500
37,500
Home Repair
100,376
170,000
137,398
150,000
Public Infrastructure
69,521
48,915
75,000
120,000
Public Service Agencies
29,982
-
20,000
37,000
Administration
2,701
10,000
10,000
5,458
Program Income
2,321
SUBTOTALS
207,846
S 251,415
$ 277,219
S 349,958
POLICE DEPARTMENT
TCLEOSE Training Grant
6,514
12,000
12,000
12,000
Tobacco Compliance Grant
3,683
4,000
4,849
4,000
STEP Overtime Grant
22,211
69,452
69,452
85,616
Bulletproof Vest Partnership Grant
28,886
11,194
4,517
23,474
Use of Force Simulator
55,500
-
-
-
Child Abuse Investigator Grant
91,416
-
6,229
77,743
Victims of Crime Acts Grant
-
65,560
53,378
65,135
Violence Against Women Grant
-
73,543
-
-
Family Violence Investigator
-
-
6,229
76,993
Juvenile Intervention
-
-
6,229
77,493
Mobile Command
-
-
85,000
-
Automated External Defibrillators
25,000
SUBTOTAL
$ 208,210
$ 260,749
$ 247,883
$ 422,454
PARKS & RECREATION
Arthritis Grant
16,761
14,613
16,996
-
Heritage Guild Historic Village
38,000
-
-
-
Celebration Pass
-
606,150
-
-
DesignofCelebrationPass
-
91,223
91,224
-
Six Cities Trail Grant
426,200
150,000
276,200
SUBTOTAL
$ 54,761
$ 1,138,186
$ 258,220
$ 276,200
City of Allen 195 FY 2009 Budget
FUND
GRANTS & SPECIAL REVENUE
DEPARTMENT
GRANTS AND SPECIAL REVENUE
ACCOUNT
550-0000-4XX
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
LIBRARY
Collin County Library Grant
15,607
60,284
27,613
97,106
Mervyn's Community Giving Grant
39
-
-
-
Space Research Grant
-
-
1,000
-
Loan Star Libraries Grant
14,788
12,262
12,225
27,613
SUBTOTAL
$
30,434
$
72,545
$
40,838
$
124,719
FIRE DEPARTMENT
LEOSE - Training Grant
548
2,982
138
3,889
S.A.F.E.R. Grant -2006
184,189
200,538
199,953
215,552
State Homeland Security Grant
106,960
-
8,696
-
Local Project Grant -TX Opt of Health
15,025
15,750
15,024
15,000
TDHS Contract
11,450
11,450
SUBTOTAL
$
306,712
$
230,720
$
223,811
$
245,891
SOLID WASTE
NTCOG-Robofic Puppet
-
-
17373
4744
NTCOG- Recycling Program
-
-
11170
4,696
NTCOG - Reuse a Bag Program
-
-
16924
-
SW Surveillance Cameras
16,411
-
SUBTOTAL
$
16,411
$
$
46,467
$
9,440
ENGINEERING
Child Safety RevenuelGollin County
$
90,072
$
80,000
$
86,805
$
136,100
PHOTO RED LIGHT ENFORCEMENT
-
-
7,500
21,000
JUVENILE CASE MANAGER
$
60,571
$
64,343
$
65,803
$
64,939
COURTTECHNOLOGY
$
30,140
$
96,143
$
72,402
$
63,467
COURTSECURITY
$
73,313
$
79,359
$
66,941
$
77,408
PUBLIC EDUCATION GRANT(PEG)
$
28,339
$
43,450
$
63,990
$
54,750
TOTAL EXPENDITURES
1,106,808
2,316,911
$
1,456,879
1,846,326
City of Allen 196 FY 2009 Budget
CITY OF ALLEN
REPLACEMENT FUND
REVENUES AND EXPENSES BY FUNCTION
FISCAL YEAR 2008.2009
2006-2007 2007-2008 2007-2008 2008-2009
REVENUES ACTUAL BUDGET AMENDED BUDGET
Ooeratina Revenues
General Fund
974,550
1,265,814
1,168,504
1,106,541
Water 8 Sewer
148,146
139,943
132,252
150,230
Solid Waste
22,095
19,137
19,137
17,499
Drainage
51,772
54,798
54,798
57,727
TOTAL OPERATING REVENUES $
1,196,563 $
1,479,692 $
1,374,691 $
1,331,997
Non-Ooeratina Revenues
Other Reimbursements
38,499
50,000
4,545
28,000
Interest
264,788
263,000
180,000
180,000
TOTAL NON-OPERATING REVENUES $
303,287 $
313,000 $
184,545 $
208,000
TOTAL REVENUES $ 1,499,850 $ 1,792,692 $ 1,559,236 $ 1,539,997
2006-2007 2007-2008 2007-2008 2008-2009
EXPENSES ACTUAL BUDGET AMENDED BUDGET
Caoital Outla
Replacement 1,037,386 1,135,430 2,824,199 1,089,734
TOTAL EXPENDITURES $ 1,037,386 $ 1,135,430 $ 2,824,199 $ 1,089,734
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1 $ 5,780,388 $ 4,515,425
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED FUND BALANCE 9/30
1,559,236 1,539,997
(2,824,199) (1,089,734)
$ 4,515,425 $ 4,965,688
City of Allen 197 FY 2009 Budget
CITY OF ALLEN
REPLACEMENT FUND
DIVISION 600-0000
No Personnel in this Department
City of Allen 199 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
REPLACEMENT FUND REPLACEMENT FUND 600-0000-490
The Replacement fund is administered by the Finance Department to collect replacement fees on vehicles,
technology, and equipment so the City is able to replace them in a timely manner on a cash basis.
Accomplishments in FY 2008:
• Continued paying into this fund for vehicles, equipment, and technology items that are to be replaced in
the near future
Objectives for FY 2009:
Goal 6. Maintain operational excellence in City government services
Strategy 4. Ensure excellent fiscal management to maintain public trust
• Update policy to reflect broader definition of items now being accounted for in this fund
• Continue to ensure that revenues are adequate to facilitate future replacements
City of Allen 200 FY 2009 Budget
SUMMARY
DEPARTMENT
Replacements - All Departments
SUBTOTAL
Vehicles & Equipment
Police
Parks
Fire
Building & Code
Public Works
Community Services
Engineering
SUBTOTAL
TOTAL EXPENSES
TAIL EXPENSES LIST
INOL GV
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
1,037,386
1.135.430
2.824.199
1.089.734
ACTUAL BUDGET AMENDED BUDGET
304,029
417,215
709,582
554,000
18,598
140,519
140,519
103,841
318,019
168,500
1,795,376
193,084
11,560
79,200
55,084
55,200
234,362
35,100
32,099
48,209
111,738
25,850
19,229
27,120
Replacements
Computer Equipment
SUBTOTAL
80,626
DLES & EQUIPMENT
43,215
Police
Vehicles
Parks
Vehicles
Parks
Equipment
Fire
Ambulance
Fire
Vehicles
Building & Code
Vehicles
Engineering
Vehicles
Public Works
Vehicles
Community Services
Equipment
6'PtII�SLP
TOTAL CAPITAL
2008-2009
QUANTITY BUDGET
15
554,000
3
80,626
1
43,215
1
150,000
2
43,064
3
55,200
1
90,000
2
48,209
2
27,120
30
f 1.071.434
City of Allen 201 FY 2009 Budget
CITY OF ALLEN
CITY OF ALLEN
RISK MANAGEMENT FUND
REVENUES AND EXPENSES BY FUNCTION
FISCAL YEAR 2008-2009
TOTAL REVENUES
2006-2007
2007-2008
2007-2008
2008-2009
REVENUES
ACTUAL
BUDGET
AMENDED
BUDGET
Operating Revenues
2007-2008
2007-2008
2008-2009
EXPENSES
Charges for Self Insurance:
BUDGET
AMENDED
BUDGET
General Government
Employee
1,118,046
1,179,516
1,179,516
1,327,644
Employer
3,963,980
4,181,921
4,181,921
4,707,100
COBRA/Retiree Reimbursements
45,490
52,594
44,961
53,175
Worker's Compensation Charges
534,084
394,350
354,350
411,898
Other insurance Charges
488,442
566,386
446,300
504,105
Other Reimbursements
21,906
4,600
546,600
5,100
Post Employment ARC Funding
40,068
40,068
40,068
40,068
TOTAL OPERATING REVENUES
$ 6,212,015
$ 6,419,435
$ 6,793,716
$ 7,049,090
Non -Operating Revenues
Interest
121,831
100,000
80,000
85,000
Operating Transfer In
208,665
210,338
210,338
232,757
TOTAL NON-OPERATING REVENUES
$ 330,496
$ 310,338
$ 290,338
$ 317,757
TOTAL REVENUES
$ 6,542,511
$ 6,729,773
$ 7,084,054
$ 7,366,847
TOTAL PROJECTED REVENUES
6,542,511
6,729,773
7,084,054
7,366,847
2006-2007
2007-2008
2007-2008
2008-2009
EXPENSES
ACTUAL
BUDGET
AMENDED
BUDGET
General Government
$ 1,785,479 $
2,310,021 $
2,347,802 $
2,562,169
Administration
182,133
216,293
216,902
231,782
Health and Dental
5,197,803
5,056,607
5,504,185
6,004,695
Worker's Compensation
327,691
394,350
354,350
411,898
Other Insurance
506,045
566,386
446,294
504,105
TOTAL GENERAL GOVERNMENT
$ 6,213,672
$ 6,233,636
$ 6,521,731
$ 7,152,480
TOTAL EXPENSES $ 6,213,672 $ 6,233,636 $ 6,521,731 $ 7,152,480
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1
$ 1,456,640 $
1,813,884 $
1,785,479 $
2,347,802
TOTAL PROJECTED REVENUES
6,542,511
6,729,773
7,084,054
7,366,847
TOTAL PROJECTED EXPENSES
(6,213,672)
(6,233,636)
(6,521,731)
(7,152,480)
PROJECTED FUND BALANCE 9/30
40,015
80,030
80,030
120,045
$ 1,785,479 $
2,310,021 $
2,347,802 $
2,562,169
FUND BALANCE
Health and Dental $
860,788 $
1,495,820 $
836,490 $
1,005,742
Worker's Compensation
822,061
703,117
822,061
822,061
Otherinsurance
62,615
31,054
609,221
614,321
Restricted - Post Employment Funding
40,015
80,030
80,030
120,045
TOTAL FUND BALANCE: $
1,785,479 $
2,310,021 $
2,347,802 $
2,562,169
City of Allen 203 FY 2009 Budget
CITY OF ALLEN
RISK MANAGEMENT
DIVISION 610-0000
City of Allen 205 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
RISK MANAGEMENT RISK MANAGEMENT 610-0000-490
The purpose of the Risk Management Fund is to effectively manage the performance of the City's health
insurance coverages, and to recover costs by sharing charges between the City and its employees.
The Risk Management Fund includes the health and dental insurance benefits offered to City employees, as well
as the property, liability, and worker's compensation insurance coverages. Contributions to the fund are
comprised of charges to the operating departments for the City's share of expenses, and payroll deductions for
the employees' elected health and supplemental coverages.
Accomplishments in FY 2008:
• Hosted the 8th Annual Employee Health Fair in conjunction with Medical Center of McKinney. Various
health care providers offered a variety of screenings and other valuable health related information for city
employees.
• Hosted TML safety training sessions that provided valuable loss prevention information to our various
departments and their employees.
• Sponsored CPR training through the American Red Cross with free sessions available to any full-time
City employee.
• Provided flu vaccinations for employees that purchase health insurance through the City of Allen. Also
provided Hepatitis vaccinations and testing for applicable employees.
• Provided educational sessions to employees regarding various health insurance issues.
• Through successful efforts in controlling property and casualty insurance claims and losses, the City of
Allen received $108,520 in equity returns during FY2008 from our insurance risk pool TML.
• Continued efforts with employee safety initiatives.
Objectives for FY 2009:
Goal 6. Maintain operational excellence in City government services
Strategy 2. Develop Human Resources programs to become the City that is the "Employer of Choice"
• Focus efforts on safety endeavors via departmental training along with incentives for employees.
• Work with TML to provide on-site safety instruction for the benefit of City employees as well as
neighboring cities that participate.
• Continue to provide accurate and timely risk management related information to all City departments
needing assistance.
• Focus on providing employees with superior health insurance services
Strategy 4. Ensure excellent fiscal management to maintain public trust
• Continue the implementation of sound risk management strategies to lower the City's overall exposure to
loss while protecting the City's assets, employees and citizens.
City of Allen 206 FY 2009 Budget
FUND
DEPARTMENT
ACCOUNT
RISK MANAGEMENT
RISK MANAGEMENT
610-0000-490
EXPENSE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
156,678
161,744
163,478
167,929
Operations
6,056,994
6,071,8926,358,253
6,984,551
DEPARTMENTTOTAL
6,213,672
$ 6,233,636
$ 6,521,731
7,152,480
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Risk Manager
1
1
1
1
Benefits Coordinator
1
1
1
1
TOTAL FULL TIME
2
2
2
2
EXPENSE DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
114,285
116,750
117,648
117,499
Longevity
216
264
312
408
Overtime
302
400
245
325
FICA
7,989
8,155
8,164
8,098
TMRS
11,387
11,701
12,686
14,291
Worker's Compensation
200
257
170
186
Health Insurance
20,575
22,344
22,344
25,020
Dental Insurance
1,212
1,317
1,317
1,475
Long -Term Disability
283
327
324
330
Life Insurance
175
175
173
177
Flexible Spending
54
54
95
120
SUBTOTAL $
158,678
$ 181,744
$ 163,478
$ 167,929
OPERATING EXPENSES
Conferences & Training
1,536
2,400
2,400
2,400
Dues & Subscriptions
40
950
950
1,050
Mileage
-
291
200
200
Insurance
1,021,990
1,291,767
1,251,964
1,377,761
Printing & Reproduction
234
-
8,000
-
Health Fair
5,895
10,000
5,400
6,500
Immunizations
41,814
66,925
66,925
76,640
Miscellaneous Operating Expenses
400
-
-
-
Risk Management Expenses
1,747
18,000
-
14,000
Workers Comp Premium
204,836
219,350
219,350
236,898
Prescription Claims
847,881
942,286
942,286
1,008,454
Post -Employment Funding Expense
53
53
53
53
City of Allen 207 FY 2009 Budget
FUND
RISK MANAGEMENT
DEPARTMENT
RISK MANAGEMENT
ACCOUNT
610-0000490
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Health 8 Dental Claims
3,715,747
3,250,515
3,622,404
3,977,563
Workers Comp Claims
122,855
175,000
135,000
175,000
Replacement Fees
-
955
-
-
Offce Supplies
546
600
550
550
Professional Services
69,843
92,800
102,771
107,482
Release of Claims Expense
21,577
-
-
SUBTOTAL
$ 6,056,994
$ 6,071,892
$ 6,358,253
$ 6,984,551
TOTAL EXPENSES
$ 6,213,672
$ 6,233,636
$ 6,521,731
$ 7,152,480
CAPITAL EXPENSES LIST
No capital items
City of Allen 208 FY 2009 Budget
CITY OF ALLEN
ECONOMIC DEVELOPMENT CORPORATION FUND
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2008.2009
REVENUES
ODeratino Revenues
Sales Tax
TOTAL OPERATING REVENUES
Non-ODeratina Revenues
2006-2007 2007-2008 2007-2008 2008-2009
ACTUAL BUDGET AMENDED BUDGET
4,837,072 5,198,627 5,098,394 6,240,633
$ 4,837,072 $ 5,198,627 $ 5,098,394 $ 6,240,633
Interest 310,990 251,000 80,000 80,000
Donations Revenue - - 2,000 -
Other Reimbursements 22,115 - 87,469 -
Operating Transfer In 30,000
TOTAL NON-OPERATING REVENUES $ 333,105 $ 251,000 $ 199,469 $ 80,000
TOTAL REVENUES $ 5,170,177 $ 5,449,627 $ 5,297,863 $ 6,320,633
2006-2007 2007-2008 2007-2008 2008-2009
EXPENDITURES ACTUAL BUDGET AMENDED BUDGET
Operations
5,750,403 3,406,000
4,656,773
4,026,168
Debt Service
- 1,123,433
982,964
979,030
Capital
3,435,080 75,000
156,083
TOTAL EXPENDITURES $
9,185,483 $ 4,604,433 $
5,795,820 $
5,005,198
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30
$ 1,994,652 $
1,496,695
5,297,863
6,320,633
(5,795,820)
(5,005,198)
$ 1,496,695 $
2,812,130
City of Allen 209 FY 2009 Budget
CITY OF ALLEN
ECONOMIC DEVELOPMENT
DIVISION 500-0000
City of Allen 211 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
ECONOMIC DEVELOPMENT CORP. ECONOMIC DEVELOPMENT 500-0000-417
The Allen Economic Development Corporation's primary purpose is to aggressively market and promote Allen to
attract high quality, aesthetically attractive, environmentally sound businesses to increase the local employment
and tax base.
Formed in 1992 by the voters of Allen, the AEDC receives funds from a half -cent sales tax for economic
development. The five -member board is appointed by the Allen City Council. Projects of the AEDC assist in
relieving the property tax burden on individual homeowners.
Accomplishments in FY 2008:
• The AEDC was instrumental in the sale of the remaining acreage in Allen Station Business Park to a
high-profile distribution user who will begin construction in spring 2008 on a multi-purpose campus that
will include their corporate headquarters and training facilities.
• The AEDC worked to retain Amphenol Fiber Systems, Sanmina SCI and Xtera in Allen.
• Construction was completed on the 150,000 square foot, five story Class A office building by Duke
Realty. The AEDC offices have relocated to this building.
• The AEDC was instrumental in bringing Global Entertainment, the City of Allen and the MG Herring Group
together to secure a 6,275 seat Event Center. The Event Center will be home to a CHL Hockey team and
in addition will host approximately 125 revenue generating events annually. The project will break ground
in FY 2008.
Objectives for FY 2009:
Goal 7. Provide econor
Strategy 3. AEDC continue to target prospects to achieve City goals for company recruitment and
business retention
• The AEDC is continuing to work with prospective tenants, developers and utility providers to bring a data
center project to Allen. The City has several sites well suited for this type of user that would add new jobs
and millions to the tax rolls. (For example, a Tier 3, 100,000 SF data center would add $1004200 million
to the local tax rolls.)
• Assist developers to recruit tenants for approximately 400,000 square feet of office and officeftech space
that was completed in FY 2008 in Montgomery Farm, Allen Central Park and Twin Creeks Business Park.
• Continue corporate recruitment efforts to attract companies to existing office and office/tech space.
• Continue retention meetings with existing industries in Allen.
• Enhance the quality of commercial developments by influencing landscape material and design, choice of
construction materials and building appearance through the use of incentives
Strategy 4. Create an effective process and provide adequate resources to secure and retain desirable
retail and mixed-use development
• Continue to enhance the community's position to attract major retail, restaurant and entertainment
products, providing increased sales tax revenue and recreation opportunities to the community.
City of Allen 212 FY 2009 Budget
FUND
DEPARTMENT
ACCOUNT
ECONOMIC DEVELOPMENT CORP.
ECONOMIC DEVELOPMENT
500-0000-417
EXPENDITURE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
363,288
397,367
406,080
421,315
Operations
737,544
918,190
1,067,865
1,179,127
Professional Services
4,649,571
2,090,443
3,182,828
2,425,726
Debt Service
-
1,123,433
982,964
979,030
Capital
3,435,080
75,000
156,083
DEPARTMENTTOTAL
9,185,483
111 4,604,433
5,795,820
51005,198
PERSONNEL SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Director
1
1
1
1
Marketing Director
1
1
1
1
Economic Development Project Manager
0
0
1
1
Economic Development Assistant
1
1
0
0
Sr. Administrative Assistant
1
1
1
1
TOTAL FULL TIME
4
4
4
4
EXPENDITURE DETAIL
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
279,263
309,134
309,134
319,714
Longevity
404
564
564
708
FICA
20,997
20,365
20,434
21,144
TMRS
28,283
29,070
32,638
37,745
Worker's Compensation
520
640
669
685
Health Insurance
24,603
27,599
27,600
30,901
Dental Insurance
1,923
2,468
2,467
2,764
Long-term Disability
629
784
810
844
Life Insurance
526
581
601
630
Flexible Spending
140
162
163
180
Car Allowance
6,000
6,000
6,000
6,000
Relocation Expense
5,000
SUBTOTAL
$ 363,288
E 397,367
$ 406,080
E 421,315
OPERATING EXPENDITURES
Conferences & Training
14,349
12,000
15,000
15,000
Dues & Subscriptions
25,416
27,500
24,000
29,000
Mileage
2,099
2,750
2,750
2,750
Electricity
1,355
2,000
2,000
2,715
Telephone
8,960
12,000
12,000
12,000
Water
4,488
23,000
23,000
23,000
Insurance
5,500
5,500
5,500
5,500
Postage & Freight
7,763
7,500
6,500
7,500
Rentals & Leasing
36,160
76,000
46,000
86,120
Travel
23,966
28,000
28,000
28,000
Maps
129
-
-
-
City of Allen 213 FY 2009 Budget
FUND
ECONOMIC DEVELOPMENT CORP.
DEPARTMENT
ECONOMIC DEVELOPMENT
ACCOUNT
500-0000417
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGE
OPERATING EXPENDITURES - cont.
Meetings
12,738
13,000
13,000
13,000
Replacement Expense
-
2,395
-
-
Off
83
14,000
12,000
12,000
Equipment Maintenance
18
-
-
-
Operating Transfer Out
68,500
68,500
68,500
68,500
Miscellaneous Maintenance
3,289
7,500
5,500
7,500
Ground Sprinkler System
2,938
6,000
3,000
6,000
Post -Employment Funding Expense
295
295
295
295
Chelsea Grant
469,962
571,850
750,820
805,247
Landcape & Forestry
35,236
38,400
50,000
55,000
SUBTOTAL
$
737,544
$ 918,190
8
1,067,865
$
1,179,127
PROFESSIONAL SERVICES
Audit Fees
13,651
7,075
7,328
7,447
Consulting Services
36,369
43,500
43,500
43,500
Professional Services
48,322
8,000
75,000
25,000
Copier Service
10,877
10,500
12,000
12,000
Janitorial Services
2,925
6,000
6,000
6,000
Economic Incentive Grants
4,396,203
1,839,868
2,850,000
2,139,779
Marketing
139,202
175,000
187,000
190,000
Donation
2,022
500
2,000
2,000
SUBTOTAL
E
4,649,571
E 2,090,443
$
3,182,828
$
2,425,725
DEBT PAYMENTS
Debt Retirement - Principal
-
400,000
600,000
390,000
Debt Retirement - Interest
723,433
382,964
589,030
SUBTOTAL
$
-
$ 1,123,433
E
982,964
$
979,030
CAPITAL OUTLAY
Land
3,060,080
-
51,083
-
Fumiture & Fixtures
-
75,000
105,000
-
Capital Projects Transfer Out
375,000
-
-
-
SUBTOTAL
$
3,435,080
$ 75,000
E
156,083
$
-
TOTAL EXPENSES
9,185,483
4,804,433
5,795,820
5,005,198
CAPITAL EXPENDITURES LIST
No Capital Items for FY2009
City of Allen 214 FY 2009 Budget
CITY OF ALLEN
COMMUNITY DEVELOPMENT CORPORATION FUND
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2008-2009
2006-2007
2007-2008
2007-2008
2008-2009
ACTUAL
BUDGET
AMENDED
BUDGET
1,722,205
Unrestricted Fund Balance 2,260,449
2,926,175
3,098,739
4,141,823
Restricted Fund Balance 5,210,101
2,951,148
6,773,405
7,062,991
BEGINNING FUND BALANCE $ 7,470,550
$ 2,926,175
$ 9,872,144
$ 11,204,814
REVENUES
Sales Tax 4,837,072 5,198,627 5,098,394 6,240,633
Refunding Bond Proceeds - - 1,615,000 -
Operating Transfer In - - 136,030 -
Interest OnInvestments 450,743 358,000 350,000 342,000
TOTAL REVENUES $ 5,287,815 $ 5,556,627 It 7,199,424 $ 6,582,633
TOTAL AVAILABLE $ 12,758,365 $ 8,482,802 $ 17,071,568 $ 17,787,447
2006-2007 2007-2008 2007-2008 2008-2009
EXPENDITURES ACTUAL BUDGET AMENDED BUDGET
Operations 8 Professional Services
611,457
846,150
1,190,295
1,272,379
Refunding Bond Expenses
-
-
1,722,205
-
Debt Payment
813,068
3,130,832
2,954,254
2,951,148
Capital Projects
3,025,000
2,609,485
1,789,586
4,018,437
Prior Years Project Commitments
5,210,101
5,273,405
7,062,991
TOTAL EXPENDITURES $
9,659,626 $
6,586,467 $
12,929,745 $
15,304,955
UNRESTRICTED FUND BALANCE $ 3,098,739 $ 1,896,335 $ 4,141,823 $ 2,482,492
City of Allen 215 FY 2009 Budget
CITY OF ALLEN
COMMUNITY DEVELOPMENT CORPORATION
DIVISION 5040000
No Personnel in this Department
City of Allen 217 FY 2009 Budget
FUND DEPARTMENT ACCOUNT
COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT 504-0000-490
CORPORATION CORPORATION
Formed in 1996 by the voters of Allen, the Allen Community Development Corporation (CDC) receives funds from
the 4(b) half -cent sales tax for community development projects. The Allen City Council appoints the seven -
member board. The CDC identifies and authorizes projects to be funded by the tax. Expenditures are subject to
the provisions of the Development Corporation Act of 1979.
The 4(b) half -cent sales tax continues to enable the City of Allen to undertake scores of quality -of -life projects,
equipment purchases and community programs that would otherwise have to compete for limited sources of
funds or remain unrealized.
Accomplishments in FY 2008:
• Funded the development of park and commons areas in the Watters Creek at Montgomery Farm mixed
use development at US75 and Bethany Drive
• Issued CDC sales tax revenue bonds for the Economic Development Agreement for the Allen Event
Center and two parking garages
• Funded numerous significant projects, including:
o Joe Farmer Recreation Center Renovation/Expansion Study
o New fitness/wellness equipment at Joe Farmer Recreation Center and Don Rodenbaugh Natatorium
o Trail construction at various locations
o Shade structure at Celebration Park
o Irrigation System Implementation
o Ford Park Softball Enhancements
o Don Rodenbaugh Natatorium water treatment system
o Molsen Farm entrance drive & signage
o Heritage Village Exterior Restoration Project
o Chase Oaks Golf Course improvements
o Bethany Pier
o Rail Dam Archaeological Survey & Interpretive Plan
o Allen USA Celebration
Objectives for FY 2009:
Goal 4. Sionifv enhance and communicate Allen's identity to the region and the nation.
Strategy 3. Plan for the design and construction of needed City Parks and Recreation Facilities
• Publicize and conduct the annual "Town Hall" meeting to obtain public input regarding projects funded by
the 4(b) half -cent sales tax
• Oversee the expenditure of $4,088,437 of 4(b) half -cent sales tax revenue on the following projects:
o The 6,275 -seat Allen Event Center at the Village at Allen development
o Trail Development
o Celebration Pass Trail
o Irrigation System Implementation
o Outdoor Cinema
o Patient Mobile Transport for special events
o Graffiti removal equipment
o Scoreboards for Allen Station and Bolin Parks
o Continued renovation of Heritage Village
o Storage sheds for Ford Park
o Veterans Memorial
o Tree spade
o Allen USA Celebration 2009
• Continue to improve the process for informing citizens regarding projects funded by the 4(b) half -cent
sales tax
City of Allen 218 FY 2009 Budget
MPENDITURE SUMMARY
2006-2007
2007-2008
2007-2008
2008-2009
Professional Services
ACTUAL
BUDGET
AMENDED
BUDGET
;LASSIFICATION
-
500
500
500
)perations
605,306
838,575
1,066,217
1,071,472
'rofessional Services
6,151
7,575
124,078
200,907
)ebt Payment
813,068
3,130,832
4,676,459
2,951,148
:apical
8,235,101
2,609,485
7,062,991
11,081,428
DEPARTMENT TOTAL
9.659.628
6.586.467
S 12.929.745
S 15. -And 955
NO PERSONNEL IN THIS FUND
EXPENDITURE DETAIL
2008-2007
2007-2008
2007-2008
2008-2009
Professional Services
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENDITURES
-
500
500
500
Postage & Freight
2
125
125
125
Printing & Reproduction
-
500
500
500
Advertising
305
4,000
4,000
4,000
Meetings & Receptions
272
3,000
3,000
3,000
Miscellaneous Operating Expense
2,765
6,600
55,272
600
Chelsea Grant
469,962
571,850
750,820
805,247
Operating Transfer Out
72,000
182,500
182,500
188,000
Board Discretionary Project
60,000
70,000
70,00070,000
2.951.146
SUBTOTAL E
605,306
E 838.575
f 1.086.217
S 1.071.472
Audit Fees
6,151
7,075
7,328
7,447
Professional Services
-
-
20,000
-
Attorney Fees
-
500
500
500
Arbitrage Rebate/Calc
-
-
2,500
3,000
Economic Grant Expense
93,750
189,960
SUBTOTAL E
6,151 E
7,575 E
124,078 E
200,907
DEBT PAYMENTS
Refunding Bond Expenses
-
-
1,722,205
-
Debt Retirement -Principal
470,000
970,000
1,520,000
895,000
Debt Retirement -Interest
343,068
2,160,832
1,434,254
2,056,148
SUBTOTAL E
813.068 E
3.130.832 5
4.676.459 f
2.951.146
Capital Projects
3,025,000
2,609,485 1,789,586
4,018,437
Prior Year Project Commitments
5,210,101
5,273,405
7,062,991
SUBTOTAL E
8,235,101 E
2,609,485 f 7,062,991 E
11,081,428
TOTAL EXPENDITURES $
9,659.626 S
6.566.467 S 12.929.745
15.304.955
City of Allen 219 FY 2009 Budget
EXPENDITURES LIST
)ration Pass Trail
Development & Enhancement
Dor Cinema
nt Mobile Transport (Special Event)
tion Control
it! Removal Machine
=board (ASP & Bolin)
age Village
ige Shed (Ford East & West)
,ans Memorial
Spade
Events Center
TOTAL CAPITAL
2006-2009
QUANTITY BUDGET
The $70,000 for USA Celebration is shown as a'Board Discretionary Project" and
is transferred to fund 520.
400,000
275,000
19,937
25,000
70,000
54,000
49,500
100,000
45,000
350,000
30,000
2,600,000
City of Allen 220 FY 2009 Budget
City of Allen, Texas
_ Capital Improvements
CITY OF ALLEN FY 2008-2009
City of Allen 221 FY 2009 Budget
CAPITAL PROJECTS
The City's five-year Capital Improvement Program represents the Capital Budget for 2009
and is a financial plan for infrastructure and other improvements through 2013. This plan is
prepared by the Planning department, in conjunction with those departments whose projects
are included. The CIP is a separate document that is formally adopted as part of the annual
budget process. The CIP is used as a guide for project, debt, and other related budget
planning. Current year projects have been approved. Future years of the plan may change,
with the later years being the most subject to change. Also, it is important to note that debt
funding for many of the future projects listed is subject to approval by the electorate. Voters
approved a $77.9 million bond proposal in May 2007. The list of projects includes streets,
drainage, public facilities such as a service center, public art projects, parks and recreation,
replacement of the public safety communication system, and 2 fire stations.
Following are brief descriptions of some of the major projects that will be in progress during
FY 2009, and a discussion of the relationship between the capital budget and the operating
budget. Also included is a complete list of all CIP projects that are in the current plan, and
debt information as it relates to capital projects. More complete information may be found on
each project in the City's Capital Improvement Program document.
Highlights
Central Business District
The City continues redeveloping the CBD in the historic area of Allen surrounding Main
Street. It covers approximately 241 acres and is home to the Civic Center Plaza, the Library,
and Allen Station Park, which includes The Edge, a youth center that features the largest in -
ground concrete skate park in Texas, and the Senior Center.
The goal of developing the CBD is to attract residential, retail, and commercial development
that will form a mixed use environment to provide an area for people to live, work, and play.
The result will be to transform an area that is underutilized to one that is a rich and vibrant
part of the community.
In late FY 2006, the City initiated the creation of a Tax Increment Financing Zone to help with
the redevelopment of the CBD. The City anticipates that increased tax increments from new
retail and office development on vacant land in the TIF will generate enough funds to
substantially improve the infrastructure in certain areas of the CBD. New retail and mixed-
use improvements are planned that will attract shoppers and result in the CBD becoming a
destination paint.
Although no funds are allocated for FY 2009, funding is included in future years of the plan
for various street and alley improvements.
General Government
Event Center. A joint venture with a developer to build a facility that will feature two ice rinks,
and will have a seating capacity of 6,275. A part of the Village at Allen, a mixed-use
development at the southeast corner of U.S.75 and Stacy Road, the event center is expected
to open in the fall of 2009. The City's estimated cost of the facility is $52.6 million.
City of Allen 222 FY 2009 Budget
Neighborhood Preservation Activities Since FY 2005, the City of Allen has been eligible to
receive Community Development Block Grant (CDBG) funding for improvements to specified
neighborhoods. Improvements to the Windridge and Hillside neighborhoods include
additional street lighting, sidewalk reconstruction, landscaping, and clearing and maintenance
of rear drainage/utility easements. The CDBG program for FY 2009 will continue with focus
on home buyer assistance, home repair and rehabilitation, sidewalk and drainage
infrastructure, and public service funding to social agencies.
Municipal Facilities. In FY 2009, funding is allocated for several facilities projects, including
expansion of the jail and animal control facilities, the design phase of a Municipal Service
Center, construction of Fire Station #5, upgrade of the Public Safety Communications
System, and funding to complete the design and begin construction of a Public Safety
Training Facility.
Neighborhood Parks and Recreation
Molsen Farm Park. This park area of approximately 52 acres was purchased in 2006. An
existing house on the property will serve as an educational center in the future.
Celebration Park, Phase II. The City will continue to make improvements to this 97 -acre park
by adding two additional baseball fields, a tennis court, more restrooms, a concession
building, parking, signage, and trails. About $2,650,000 is planned in FY 2009.
Heritage Village Site Improvements. The CDC and the City have provided funds for exterior
renovations of several historic buildings which have been moved to a site along St. Mary
Drive.
Allen Veteran's Memorial. This memorial structure will be located in Bethany Lakes Park,
and will honor all five branches of the United States military. It will feature the name and seal
of a military branch. To recognize those who served in any American war or conflict, donors
will be entitled to an engraved paver stone to be installed in the central portion of the
memorial. Funding of $350,000 provided by the CDC will pay for the construction of the
memorial.
Allen Bark Park. Jupiter Park, a 7.9 acre special use park currently used for athletics, will be
redeveloped into a dog park. Design is almost complete, and construction will begin after the
athletic fields are relocated to a joint use site with the Allen Independent School District. The
CDC funded this project in the amount of $247,000.
Greenbelts
Dayspring Nature Preserve. Design and development of former Park Cities Baptist Camp
with interpretive center and day camp facilities. The CDC has provided $250,000 toward this
project.
Trail Development Phase 3. Construction of trail segments and pedestrian bridges to expand
trail system. The CDC will fund approximately $275,000 in FY 2009.
Shadow Lakes Greenbelt. Clean up and beautification of water features near Allen Heights
Drive. The funding of $150,000 has been provided by the CDC.
City of Allen 223 FY 2009 Budget
Streets
Exchange Parkway West Extension. Construction of two additional lanes from Twin Creeks
Drive to Ridgeview and four lanes from Ridgeview to S.H. 121. Some of the funding will come
from developer contributions and the County.
Chaoarral Road Extension. This project includes funding for a bridge across Cottonwood
Creek, and will complete Chaparral Road to the east city limits.
Ridoeview Drive. Construction of four lanes from Custer to Alma, and six lanes from Alma to
U.S. 75.
Traffic
Signal Upgrade & Communication System. Includes the replacement of aging signal
equipment and installation of monitoring equipment.
Water
Hillside Water Tower Replacement. Replace 2 million gallon water tower and nearby water
lines.
Custer/Ridgeview Water Line. Construction of a 36 -inch line from Custer Pump Station to
Ridgeview Drive.
Water Line Replacements. Various water line replacements are planned in FY 2009.
Approximately $750,000 from operational revenues is budgeted.
Wastewater
Sewer Main Replacement. Replacement of deteriorated clay pipe with PVC in various
locations. Approximately $750,000 is planned for this project in FY 2009.
City of Allen 224 FY 2009 Budget
RELATIONSHIP BETWEEN OPERATING AND CAPITAL BUDGETS
The City's operating and capital projects budgets are closely linked. The capital budget is a
multi-year financial plan of the capital improvement program (CIP) for the acquisition,
expansion, or rehabilitation of infrastructure, capital assets, or productive capacity of City
Services.
Revenues for the capital budget come from bond sales, intergovernmental revenues, 4a/4b
sales taxes, development fees, and some current operating revenues. The capital
improvement program, unlike the operating budget, is a five-year plan. The plan is reviewed
and projects are reprioritized on an ongoing basis.
Impact of Capital Projects on the Operating Budget
Capital projects impact the operating budget in several ways. First, since the City is
committed to systematically investing in infrastructure (Strategic Goal #5), each year funds
are set aside in the operating budget to provide "cash financing" toward some projects. Also,
the City must generate enough operating revenues to cover any payments for General
Obligation and Revenue debt incurred for long-term financing of capital projects approved
this year and in prior years. These represent funds that would otherwise be available to pay
for other programs, services, or projects. Finally, after projects are completed, there is
usually a need for additional funding to cover ongoing maintenance, utilities, other operating
costs, and sometimes additional personnel or equipment. This year the total estimated
impact of the capital budget on the operating budget is almost $18 million.
Operating Capital
Budget Budget
$135.8m $88.7m
$17.96m
Cash Financing and Debt Service
Debt service payments and cash financing for projects comprise $17.7 million of this total.
The debt service payments are $15.23 million; of this amount, $9.55 million is for General
Obligation debt, and $5.67 million is for Revenue debt. Budgeted transfers from operating
funds to the Capital Projects funds are $2.47 million, and include:
Water and Sewer Fund: $2,190,000. Of this total, $1.5 million is allocated for water and
sewer line replacement projects. In addition, $90,000 is appropriated for pump station and lift
station improvements, and $600,000 will be set aside for cash financing of future
improvement projects.
City of Allen 225 FY 2009 Budget
Solid Waste Fund: $280,000. This amount is allocated for major alley repairs.
Other Operating Costs
In addition to cash financing and debt service, the increases in operating costs in the FY
2008-2009 budget related to the CIP totals approximately $258,000. These are listed below
by project type. Increases are stated in comparison to the FY 2008 revised budget.
Parks Proiects:
For FY 2008-2009, additional General fund operating costs related to the CIP resulted in a
budgeted increase of approximately $121,000. Of this amount, approximately $27,000 is for
increases in contract mowing, and $94,000 is for utilities.
Paving. Drainage, and Signalization Proiects:
The impact in this category is an increase of about $121,000. This includes $24,000 for
street and sidewalk maintenance, almost $62,000 for street light and traffic signal electricity,
approximately $14,000 for street light and traffic signal maintenance, and $6,000 for street
sweeping. Approximately $15,000 additional is included for drainage system maintenance.
Also, although the cost is minimal, one FTE has been reassigned to do additional drainage
inspections. Costs in this category will continue to increase within the next few years as
many of the newest thoroughfares begin to age.
Water and Wastewater Proiects:
An additional $7,000 was allocated for water and sewer system maintenance, and
approximately $9,000 was included for meters needed due to growth.
Capital Projects List
A complete list of proposed projects for FY 2009 through FY 2013 is on the following pages.
City of Allen 226 FY 2009 Budget
City aAllen 227 em9Budget
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City of _, 230 e 2009Bud m
Debt
Part of the process of updating the City's Capital Improvement Program (CIP) each year
involves identifying projects that may require funding through debt issuance. On the following
pages are long-term scenarios of the City's General Obligation and Revenue debt, based on
the projects planned for the next several years.
Below are the assumptions used in the development of these scenarios followed by a
discussion of the City's debt capacity. Again, this is based on the current plan; future years
are subject to change.
General Obligation Debt Assumptions
The General Obligation debt projections assume that the debt portion of the tax rate will
gradually increase from .132305 in FY 2009 to approximately .16196 by FY 2011, as debt is
issued for many of the projects in the new CIP. The projected rate would then begin to decline
starting in FY 2012. All years assume a collection rate of 99%. Over the next several years,
the portion of the tax rate dedicated to debt would remain between approximately 23% and
30%, which is below the City's policy limit of 40%.
The assumption for growth in the tax base through FY 2012 ranges from 7% to 12%, based
upon recent filings of plats and general growth in residential and commercial along Highway
121, US 75 Highway, and in areas of vacant land throughout the City. The rate of growth
decreases in subsequent years, as reflected in the City's Comprehensive Plan, due to build out
of the available land that is zoned residential. Commercial activity is expected to continue for
another 15 years until it reaches build out.
Debt payments are calculated based on the issuance schedule shown which includes the voter
approved issuances for the Arts of Collin County facility. The debt scenario that follows reflects
all currently authorized bond issues. The voters approved approximately $78 million in May
2007 for future infrastructure improvements and public facilities, along with a 4.4 cent potential
tax increase to help cover the additional operating costs associated with these projects.
Revenue Debt Assumptions
Revenue debt and water and sewer rates are managed according to the City's Water and
Sewer rate study. A rate study was completed in the summer of 2006. An update to the rate
study is planned for the spring of 2009. The forward looking impact of the revenues and
expenditures in the Water and Sewer Fund is shown in the following "Water/Wastewater Cost
of Service Model" table from the rate study.
The plan includes average rate increases of less than 4% for residential customers over the
next four years and 6% to 15% for commercial accounts, apartments, and schools. In order to
promote water conservation, the irrigation rates are projected to increase 5% to 10% per year
for the next four years.
Adequate revenues are projected to meet ongoing operational cost increases, to provide
funding for water and sewer infrastructure improvements, and to provide for existing debt
service. No new debt is planned to be issued in the near future for water and sewer projects.
Included in the rate study was a population growth factor that was consistent with the City's
long-range Comprehensive Plan. The water and sewer bond covenants stipulate a debt
coverage ratio of 1.2 times the average annual debt service for all outstanding bands. Over
the next four years, the coverage ratio is expected to range from 3.16 to 3.55 according to the
City of Allen 231 FY 2009 Budget
rate model. Projections also take into consideration a working capital adequacy test of
approximately 90 to 120 days of expenditures. The projected days of working capital over the
next four years is expected to be 142 to 155 days.
Debt Capacity
The projected growth in the assessed value and fund balance of the G.O. Debt Service Fund
indicates that the City has more than enough capacity to issue additional debt over the next
several years. In FY 2008, the City issued the remainder of the bonds authorized in the 1999
bond election, $250,000 for Parks. The planned debt issuance for the Arts of Collin County
facility is $16.685 million over the next two years. In that same time period, the City also plans
to issue approximately $39.265 million of the $77.895 million that was approved by the voters
in 2007.
As mentioned above, the City has the capacity to issue the bonds that have been authorized.
The City's policy of limiting the debt portion of the total tax rate to 40% would translate into a
debt capacity of approximately $138 million. If the City issued the $138 million instead of the
authorized $78 million, then the debt tax rate would rise to be equal to 39.5% of the total tax
rate. Although this percentage is just below the 40% in the policy limit, there would be
additional impact upon the City due to the operating costs associated with projects totaling the
larger amount. The combination of operating costs and new debt service associated with $138
million of new debt would raise taxes more than the 4.4 cents voters approved.
From a cash flow and tax rate perspective, the $78 million for new bonds was the maximum
amount that the 2006 CIP Committee felt the community could afford. The Committee
proposed, and voters elected, to approve $78 million in new debt and raise taxes for the
operating impact of the projects. The recommendation also took into consideration the City's
requirement to maintain a reserve requirement of 10% in the Debt Service Fund.
The City has been proactive in building its water and sewer infrastructure. Since completion of
the Custer Road pump station and storage project in FY07, the City has adequate storage
tanks and water towers in place. One old water tower is planned to be replaced, however, the
replacement will be cash financed. There is an ongoing water and sewer line replacement
program that is cash financed from water and sewer revenues. Water and sewer line
replacements in the older part of the Central Business District may need to be replaced
through cash financing or with funding from a Tax Increment Redevelopment Zone. At this
time, there is adequate additional debt capacity in the Water and Sewer area because the debt
coverage ratio is projected to range from 3.16 to 3.55 as mentioned above.
City of Allen 232 FY 2009 Budget
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Budget and Tax
Ordinances
ORDINANCE NO. 2763-9-08
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, APPROVING AND ADOPTING A BUDGET FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 2008, AND ENDING SEPTEMBER 30, 2009;
PROVIDING THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE
IN ACCORDANCE WITH SAID BUDGET; APPROPRIATING AND SETTING
ASIDE THE NECESSARY FUNDS OUT OF THE GENERAL AND OTHER
REVENUES FOR SAID FISCAL YEAR FOR THE MAINTENANCE AND
OPERATION OF THE VARIOUS DEPARTMENTS AND FOR VARIOUS
ACTIVITIES AND IMPROVEMENTS OF THE CITY; APPROPRIATING THE
VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR
RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE;
PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council
a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a
complete financial plan for 2008-2009; and,
WHEREAS, the City Council has received the City Manager's proposed budget and a copy of the proposed
budget and all supporting schedules have been filed with the City Secretary of the City of Allen, Collin
County, Texas; and,
WHEREAS, the City Council bas conducted the necessary public hearings w required by law.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, THAT:
SECTION 1. The proposed budget of the revenue and expendiNres necessary for conducting the affairs of
the City of Allen, Collin County, Texas, said budget being in the amount of $135,886,918, providing a complete
financial plan for the ensuing fiscal year beginning October 1, 2008, and ending September 30, 2009, as
submitted to the City Council by the City Manager, be, and the same is hereby, in a0 things adopted and
approved as the budget of the City of Allen, Collin County, Texas, for the fiscal year beginning October 1, 2008,
and ending September 30, 2009.
SECTION2. The sum of $135,886,918 is hereby appropriated for the payment of the expenditures
established in the approved budget for the fiscal year beginning October 1, 2008, and ending September 30,
2009, a copy of which has been filed with the City Secretary, and is made part hereof for all purposes.
SECTION 3. The expenditures during the fiscal year beginning October I, 2008, and ending September
30, 2009, shall be made in accordance with the budget approved by this ordinance unless otherwise
authorized by a duly enacted ordinance of the City of Allen, Texas.
SECTION 4. All budget amendments and transfers of appropriations budgeted from one account or
activity to another within any individual activity for the fiscal year 2007-2008 are hereby ratified, and the
budget Ordinance for fiscal year 2007-2008, heretofore enacted by the City Council, be and the same is
hereby, amended to the extent of such transfers and amendments for all purposes.
238
SECTION S. Specific authority is given to the City Manager to make the following adjustments
1. Transfer of appropriations budgeted from one account classification to another account classification
within the same department.
2. Transfer of appropriations from designated appropriation from one department or activity to another
department or activity within the same fund.
3. Transfers from the General Fund and all other Funds of unexpended appropriations in the amount not
to exceed $1,700,000 for the fiscal year 2007-2008 are hereby ratified.
SECTION 6. The City Council hereby approves the Capital Improvement Program for 2009-2013, as a plan
describing and scheduling capital improvement projects for the City of Allen, and authorizes the City Manager
to use the funding sources reflected in the plan.
SECTION 7. All notices and public hearings required by law have been duly completed. The City Secretary
is directed to provide a certified copy of the budget to the County Clerk of Collin County for recording after
final passage hereof.
SECTIONS. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this
ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the
remaining portions of said ordinance, as amended hereby, which shall remain in full force and effect.
SECTION 9. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of
this ordinance be, and the same are hereby, repealed; provided, however, that all other provisions of said
ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 10. This Ordinance shall take effect immediately from and after its passage as the law and charter
in such cases provide.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ON THIS THE 9TH DAY OF SEPTEMBER, 2008.
APPROVED:
PPRROVEED:D:
Stephen Terre 1, MAYO
APPROVED AS TO FORM: ATTEST:
Peter G. Snrhh, crrytATToRNEY Shelley B. George, SECREtARY
Ordinance No. 2763-9-08, Page 2
239
ORDINANCE NO. 2764-9-08
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, LEVYING THE AD VALOREM TAXES FOR THE TAX YEAR
2008 (FISCAL YEAR 2008-2009) AT A RATE OF $0.55600 PER ONE HUNDRED
DOLLARS ($100) ASSESSED VALUATION ON ALL TAXABLE PROPERTY
WITHIN THE CORPORATE LIMITS OF THE CITY OF ALLEN AS OF
JANUARY 1, 2008, TO PROVIDE REVENUE FOR THE PAYMENT OF CURRENT
EXPENSES; PROVIDING FOR AN INTEREST AND SINKING FUND FOR ALL
OUTSTANDING DEBT OF THE CITY OF ALLEN; PROVIDING FOR DUE AND
DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, following public notices duly posted and published in all things as required by law, public
hearings were held on August 12, 2008, and August 26, 2008, by and before the City Council of the City of
Allen, the subject of which was the proposed tax rate for the City of Allen for Fiscal Year 2008-2009,
submitted by the City Manager in accordance with provisions of the City Charter and state statutes; and,
WHEREAS, the City Council, upon full consideration of the matter, is of the opinion that the tax rate
hereinafter set forth is proper and should be approved and adopted.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, THAT:
SECTION 1. There is hereby levied and shall be assessed for the tax year 2008 on all taxable property,
real, personal and mixed, situated within the corporate limits of the City of Allen, Collin County, Texas, and
not exempt by the Constitution of the State and valid State laws, a tax of $0.55600 on each $100 assessed
valuation of taxable property apportioned and distributed as follows:
(a) For the purpose of defraying the current expenditures of the municipal government of the City of
Allen, a tax of $0.423695 on each and every $100 assessed value on all taxable property; and,
(b) For the purpose of creating a sinking fund to pay the interest and principal maturities of all
outstanding debt of the City of Allen, not otherwise provided for, a tax of $0.132305 on each
$100 assessed value of taxable property within the City of Allen, and shall be applied to the
payment of interest and maturities of all such outstanding debt of the City.
THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND
OPERATIONS THAN LAST YEAR'S TAX RATE. THE TAX RATE WILL RAISE TAXES
FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY
($2.92).
SECTION 2. All ad valorem taxes shall become due and payable on October 1, 2008, and all ad valorem
taxes for the year shall become delinquent if not paid prior to February 1, 2009. There shall be no discount
for payment of taxes prior to February 1, 2009. A delinquent tax shall incur all penalty and interest
authorized by law, to wit:
240
(a) A penalty of six percent on the amount of the tax for the first calendar month it is delinquent,
plus one percent for each additional month or portion of a month the tax remains unpaid
prior to July I of the year in which it becomes dehnquem.
(b) Provided, however, a tax delinquent on July 1, 2009, incurs a total penalty of twelve percent
of the amount of delinquent tax without regard to the number of months the tax has been
delinquent. A delinquent tax shall also accrue interest at the rate of one percent for each
month or portion of a month the tax remains unpaid. Taxes for the year 2008 and taxes for all
future years that become delinquent on or after February l but not later than May 1, that
remain delinquent on July 1 of the year in which they become delinquent, incur an additional
penalty in the amount of twenty percent (20%) of taxes, penalty and interest due, pursuant to
Texas Property Tax Code Section 6.30 and 33.07, m amended. Taxes assessed against
tangible personal property for the year 2008 and for all future years that become delinquent
on or after February l of a year incur an additional penalty on the later of the date the
personal property taxes become subject to the delinquent tax attorney's contract, or 60 days
after the date the taxes become delinquent, such penalty to be in the amount of twenty
percent (20%) of taxes, penalty and interest due, pursuant to Texas Property Tax Code
Section 33.11. Taxes for the year 2008 and taxes for all future years that remain delinquent
on or after June 1 under Texas Property Tax Code Sections 26.07(f), 26.15(e), 31.03, 31.031,
31.032 or 31.04 incur an additional penalty in the amount of twenty percent (20%) of taxes,
penalty and interest due, pursuant to Texas Property Tax Code Section 6.30 and Section
33.08, as amended.
SECTION 3. The City shall have available all the rights and remedies provided bylaw for the enforcement
of the collection of taxes levied under this ordinance.
SECTION 4. The tax roll as presented to the City Council, together with any supplements thereto, be and
� the same are hereby approved.
SECTIONS. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this
ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the
remaining portions of said ordinance which shall remain in full force and effect.
SECTION 6. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of
this ordinance be, and the same are hereby, repealed; provided, however, that all other provisions of said
ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. This ordinance shall take effect immediately From and after its passage, as the law and
charter in such cases provide.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ON THIS THE 9TH DAY OF SEPTEMBER 2008.
APPROVED AS TO FORM:
I'WeAr G. Smith, cirly ATTORNEY
APPROV
Stephen Yettrell, MAYOR
ArfEST:
Shelley B. George, ITY SE Y
Ordinance No. 27649-08, Page 2
241
CITY OF ALLEN
Demographics
WHERE IS ALLEN,
CITY OF ALLEN TEXAS?
City of Allen is located approximately 25 miles north of
Dallas, Texas.
City Of Allen 244 FY 2009 Budget
CITY OF ALLEN
DEMOGRAPHICS
2008-2009 FISCAL YEAR
The City of Allen is located in Collin County, which is in north central Texas. It is approximately
12 miles north of Interstate 635 on U.S. 75. Allen is completely surrounded by incorporated
cities. To the north lies the City of McKinney; to the south, the City of Plano; to the east, the City
of Lucas; and to the west, the City of Plano.
Allen was settled in the early 1850's from land grants given by the Republic of Texas as an
inducement for settlers to come to the frontier. The railroad and telegraph came to Allen in 1872
and in future years made substantial contributions to the economy of the City. The town was
officially incorporated in 1953 with a Council/Manager form of government. Similar in importance
to the construction of the railroad almost a century before was the completion of U.S. 75 through
Allen in 1960. Citizens could work at nearby companies because of the access and convenience
of the highway. The relocation of high technology companies to the North Dallas and Richardson
areas in the 1960's drastically increased employment opportunities for Allen's citizens, and the
population rose to 1,940. It continued to increase to 8,324 in 1980, 19,198 in 1990, 39,482 in
1998, and over 82,000 in 2008. Allen's population is estimated to surpass 93,000 by the year
2010.
Allen is 25 miles north of downtown Dallas, on U.S. Highway 75. The City has established a
reputation in the Dallas/Fort Worth Metroplex and in the state of Texas for being at the forefront of
development and is promoting commercial and residential growth in ways that will aid in having a
balanced community. Important transportation routes serving the city include U.S. 75, which
bisects the city in a north/south direction in the center of the city and provides an important link to
adjacent cities. F.M. 2170 (McDermott/Main) runs in an east/west direction in the center of the
city. S.H. 5/ Greenville Avenue, which formerly was the main north/south thoroughfare, lies
roughly parallel to U. S. 75.
Since its inception in 1992, the Allen Economic Development Corporation (AEDC) has dedicated
its resources to developing first-class technology parks and recruiting quality industries and
corporate campuses to the community. Allen's corporate landscape is now a well-designed blend
of telecommunication, medical, defense, semiconductor and other technology -related industries.
City of Allen 245 FY 2009 Budget
Assessed Property Valuations
$7,500,000,000
$5,000,000,000 -- - - -
$2,500,000,000
$D-E_E_ 0 N . u"A
2000 2001 2002 2003 2004 2005 2006 2007 2008
Tax Year
In addition to creating jobs, AEDC projects relieve the property tax burden of the individual
homeowner. In 2006, the fifty-eight projects that have been negotiated by the AEDC since its
inception added $856,000,000 to Allen's tax rolls, accounting for 73% of Allen's total commercial
ad valorem tax base. In 2008, the AEDC projects added approximately $151 -million to Allen's tax
base, accounting for 26.5% of the city's increase in certified ad valorem taxable value for 2008.
During the last fiscal year, Allen has moved to a new level in its development with the addition of
new office products, as well as the addition of first -in -class dining and shopping choices that
make the city attractive for corporate expansion. Allen's first Class A office building, One Allen
Center in Allen Central Park, is 40% occupied, with seven tenants in the five -story office building,
including the AEDC. Five of the tenants are new to Allen.
The opening of Phase I of Allen's first mixed-use development, Watters Creek at Montgomery
Farm, has brought great restaurant and shopping amenities to the region. The silver-LEED
certified project has attracted regional and national attention, as well as adding approximately
$51 -million to Allen's ad valorem tax base and new sales tax revenue. The project includes 300
loft style apartments and 80,000 square feet of office space.
Construction on the much anticipated Allen Event Center began in 2008. It will bring a regional
entertainment facility to the city that will be a magnet for new sales tax revenues driven by new
retail and restaurant development. The Event Center is part of The Village at Allen, a 181 -acre
mixed-use project that includes 1,000,000 square feet of retail, 500,000 square feet of office and
a 225 room, full-service hotel. The retail shops and restaurants are opening in October 2008, with
the Event Center scheduled for fall 2009 completion.
The AEDC is continuing to work with prospective tenants, developers and utility providers to bring
a data center project to Allen. The City has several sites well suited for this type of user, which
could add several hundred million to the ad valorem tax base.
Business retention is increasingly important to Allen continued economic well-being. The AEDC
retained Amphenol Fiber Systems and Xtera and worked with Mustang Technology to continue
the expansion of their headquarters in Allen.
The AEDC is working closely with Allen ISD to build alliances with the business community
through BEST (Business Education Support Team) to help guide AISD as a planned Career $
Tech Academy is developed. The Academy will help to ensure that Allen will have the workforce
needed to continue sustainable economic development in the years ahead.
City of Allen 246 FY 2009 Budget
CITY OF ALLEN
MISCELLANEOUS STATISTICAL INFORMATION
2008- 2009 FISCAL YEAR
Date of incorporation
Form of government
Area
Miles of street
Population as of 10/1/2008
Fire protection:
Number of stations
Number of personnel
Number of fire hydrants
Police protection:
Number of stations
Number of personnel
Water service:
Supplier
Number of consumers
Average daily consumption
Miles of water lines
Sewer service:
Sanitary sewer lines
Storm sewer lines
Building permits issued
Parks
Number
Area
Municipal employees:
Full-time
Part-time
Seasonal
Public Education:
Number of public schools
Elementary
Middle Schools
Freshman center
High School
Number of private schools
Community College
June 20, 1953
Council/Manager
26.43 square miles
312 center line miles
82,318
4
98
3,941
1 Police Station
1 Storefront (Allen Premium Outlet Mall)
1 Storefront (Watters Creek)
157
North Texas Municipal Water District
26,162
13,131,057 gallons
438 linear miles
335 linear miles
103 linear miles
5287
43
893 acres
557
72
83
17,513 Total Enrollment
13
3
1
1
0
classes held at the High School
City of Allen 247 FY 2009 Budget
CITY OF ALLEN
PRINCIPAL TAXPAYERS
September 30, 2008
Taxpayer
Type of Business
2008
Taxable
Value
Percentage of
Total Assessed
Valuation
AT&T Mobility
Telephone services
$ 75,081,716
1.07%
Chelsea Allen Development LP
Retail
73,500,000
1.05%
Trademark/Montgomery Farms
Mixed use
60,036,182
0.85%
Benton Pointe Apartments Inc
Apartment Complex
38,283,472
0.55%
Oncor Electric Delivery
Utilities Provider
37,370,308
0.53%
Lexington Allen LP
Commercial Real Estate
36,728,836
0.52%
Settler's Gate Apartments
Apartment Complex
34,802,477
0.50%
Sanmina Corp
Electronics Manufacturing
33,353,599
0.47%
TC Village Inc
Retail and Services
31,430,738
0.45%
The Village at Allen LP
Mixed use
30,248, 41
0.43%
Total
$ 450,835,369
6.42%
Total Assessed Valuation
$ 7.023,771.639
MAJOR EMPLOYERS
September 30, 2008
Company
Product or Service
Approximate Number
of Employees
Percentage of
Total Allen
Employment
Allen Independent School District
Education
2346
14.98%
Presbyterian Hospital
Health Care Services
858
5.59%
City of Allen
Municipal Government
712
4.45%
Graphic Converting
Trading Card Manufacturer
650
4.23%
Experian
Credit Bureau
575
3.74%
Sanmina-SCI
Optical Product Design/Manufacturing
525
3.42%
Celerity, Inc.
Microelectronics
340
2.21%
Jack Henry & Associates
Financial Software Development
362
2.369/6
Sage Telecommunications
Telecommunications
285
1.86%
RCL Enterprises / ColorDynamics
Publishing and Commercial Printing
185
1.20%
City of Allen 248 FY 2009 Budget
Departmental
Performance
Measures
Departmental Performance Measures
Performance measurement can be defined as "measurement on a regular
basis of the results (outcomes) and efficiency of services or programs." f The
ultimate purpose of any performance measure is to provide a quantifiable
measure of the results or effectiveness of an action. In the case of
measurements in government, they are typically tied to programs and services.
By finding quantifiable measures that are tied to the goals of a service, the
effectiveness of the program can be judged against the preferred level of
achievement, against the program's past performance, and against similar
programs in other cities.
Performance measures fall into five categories. The first, and most simple,
is input measures which shows the amount and kinds of resources assigned to a
program. Budgets actually contain input measures when they show divisions of
money and personnel. The second category is output, or workload measures that
show amount of work performed and services received. Individually, these first
two categories only provide a frame for the activities of a program, but when
outputs are examined in terms of the inputs needed to produce them, an
efficiency measure is created which is the first real measure of actual
performance. Outcome or Effectiveness measures are designed to report the
results of a program, especially the quality of the results. "Effectiveness refers to
the degree to which services are responsive to the needs and desires of a
community." 1 The final category is productivity measures, which combine
efficiency and effectiveness to show the cost to produce a quality result or how
poor results harm total costs (for example having to repair a street twice after
doing it poorly the first time).
The measures in this appendix fall into the final four categories. An
attempt was made to compose measures for the major functions of all City
departments. The measures were also designed to tie in as closely as possible
with the departmental goals and objectives listed in the departmental pages in
the budget. As a result these measures can be used as a tool for more accurate
budget decisions, as a gauge of goal achievement, plus as a running overview of
trends in departmental performance.
From page 5 of Harty R Hatry's book ftribmaixg Me rment
From the National Center for Public Productivity, Rutgers University
City of Allen 250 FY 2009 Budget
Building and Code
Department Introduction
The Building and Codes Department monitors compliance with the City of Allen's
codes and ordinances. To this end, staff conducts building and facility
inspections on newly constructed and renovated buildings to make sure that they
are suitable for occupancy. They respond to complaints of City code violations
and work with the violators, and at times the municipal court, to make sure
problems are corrected. The department also has the task of making health
inspections at restaurants, day care facilities, public swimming pools and
managing mosquito control efforts and other environmental health issues.
Home Building Permit Review Time
Developers and individuals
who desire to construct
homes within the City must fill
out a permit application and
submit plans which are
reviewed by a Plans
Examiner. The goal is to
provide for regulated growth
in compliance with City
regulations while providing
good customer service. Since
Allen is a growing city with a
lot of new construction, plan
review is one of the major
tasks of the department.
While Residential permits are
decreasing, large and
complicated commercial
projects have been coming in
at a rapid pace. An additional
Plans Examiner is needed to
keep developers on schedule.
Permit review time shows the
average number of business
days it takes an employee to
review a single family home
building permit.
City of Allen 251 FY 2009 Budget
Commercial Building Permits Issued
300
55
245
200
191 206
155
100
HFYO6
0
FVO4
FVOS FY 07 FVOBEst. FV09 Proj.
Single Family Permits Issued
500
,075
l000
772 600
450
500
0
FY 04
FY 05 FYOe FY07 FY08Ea FY09P,1
Single Family Permit Review Time
(Business Days)
In
30
20
24
7
>o
to
10
0
FY04
"Os H06 FY07 FYO8 W. FY09 Pro).
City of Allen 251 FY 2009 Budget
Building Inspections
New buildings are inspected multiple times before occupancy in order to ensure
that they are being constructed in accordance with City codes and ordinances.
For the best combination of
efficiency and thoroughness,
building inspectors in the City
aim to spend 20 minutes per
inspection, including travel
time. With the field inspection
staff level now at 7, average
time per stop in FY 07-08
was 22 minutes.
Health Inspections
Average Inspection Time
(Minutes Per Stop)
25
00 zi 2z zz
za
imom
to 111111111
0
FY04 FY05 FY 06 FY07 FY06ESt.FY09PMj.
The department inspects all food -service establishments within Allen to make
certain that health codes are being followed. A minimum score of 92 (Good) is
the department's goal. Scores below 92 require correction and re -inspection.
Thorough and timely inspections are a factor in keeping scores high. The
average score for FY 07-08 is estimated to be 94.6. The expectation for FY 09 is
to retain scores at 92 or better.
City of Allen 252 FY 2009 Budget
City Administration
Website
The City of Allen website
is maintained by the
Public and Media
Relations Division of City
Administration. The
annual average number
of visitors per month from
one year to the next
continues to increase. In
May 2008, the City of
Allen launched a new
website that has been in
the process of
development since 2006.
Website Visitors
80,000
66,000
59,106 61,000
60.000
45,]25
40,000
20.000
0
2005 2006 2007 2008 Est 2009 Prol.
Average 0 of hits permonth
The new website offers online fors, video on demand, easier navigation,
enhanced graphics, centralized community calendar, sign up for a -news, and
many more user friendly options. The new website also incorporated the launch
of online utility bill payment and online class registration. Based on Google
analytics available on the site, enhancements will continue to be made as related
to navigation patterns and user traffic. Phase II of the site enhancement will
continue through most of 2009 and the site will be further developed to
incorporate user friendly areas for specific user demographics such as features
and information specific to visitors.
As the City and general resident base gets closer to build out, the user numbers
will level off from that user group. However, with the development of the Allen
Event Center and the Convention and Visitors Bureau, the City website is
expected to have growth in the number of monthly users from the visitors
demographic over the next several years.
City of Allen 253 FY 2009 Budget
City Secretary
Department Introduction
The City Secretary's Office records, preserves, and has custodial authority over
the official records and legislative acts of the City Council; coordinates all City -
held elections; coordinates and oversees the City's Records Management
Program; administers all City held elections; and serves as the Public Information
Officer in accordance with the Public Information Act.
Records Management
The purpose of the City's Records Management Program is to provide records
management services to City departments so their records are accessible using
appropriate technology, managed legally, economically and effectively,
preserved for historical value, and disposed of in accordance with State
approved records schedules.
Performance Measure
2007
2008 Est.
2009 Pro'.
Training Sessions Provided
Percentage of Open Records
22
4
Percent of Employees Completing Basic Records
Requests Responded to within 10
100%
Training
_
39%
45%
Cubic Feet of Eligible Records Destroyed
413
400
400
Cubic Feet of Records Microfilmed
7
5
5
Number of Commercial Building Plans Pages
Imaged
1,916
6,000
4,000
Public Information Requests
The City Secretary's Office preserves official records of the City of Allen and
provides information to the Council, staff, media and the public so they can have
timely and convenient access to City records.
Performance Measure
2006
2007
2006 Est.
2009 Prol.
Percentage of Open Records
Requests Responded to within 10
100%
100%
1005
100%
days
City of Allen 254 FY 2009 Budget
City Council Meetings
The City Secretary's Office provides meeting coordination to the City Council so
they can have assurance of citizen participation, and an accurate, timely record
of the meetings.
Performance Measure
2000
2007
2008 Est.
2009 Proj.
Number of Blue Star Flag
1,367
2,080
3,372
1,720
Presentations
11
5
7
5
Number of Proclamations
68%
66%
75%
80%
Presented at Council Meetings
17
15
14
15
Number of Citizen Recognitions
Presented Outside of Council
35
35
20
30
Meeting
100%
100%
100%
100%
Boards and Commissions
The City Secretary's Office coordinates the annual Board appointment process
including training of newly appointed and reappointed Board members regarding
laws and procedures relating to their appointment.
Performance Measure
2006
2007
2008 Est.
2009 Pro.
Percentage of Newly Appointed
1,367
2,080
3,372
1,720
and Reappointed Board Members
$5,004
$6,886
$8,764
$6,020
Attending Annual Orientation
68%
66%
75%
80%
Session
3.5%
5.3%
8.1%
4%
Percentage of Appointees
Completing Open Meetings
Training required by the Open
100%
100%
100%
100%
Meetings Act
Municipal Elections
The City Secretary's Office provides election services to voters, petitioners, City
departments and candidates so they can participate in the election process.
Performance Measure
2006
20072008
Est.
2009 Pro].
Number of Ballots Cast
1,367
2,080
3,372
1,720
Total cost of General Election
$5,004
$6,886
$8,764
$6,020
Cost per ballot cast
$3.66
$3.31
$2.60
$3.50
Percentage of Registered Voters
CastingBallots
3.5%
5.3%
8.1%
4%
City of Allen 255 FY 2009 Budget
Community Services (Administration)
Department/Division Introduction
The Community Services Department is composed of several divisions and
covers the public works functions of the City, including water, sewer, utility billing,
streets, drainage, building maintenance, and waste services. The Administration
Division oversees the functions of all of the Department's line divisions.
Low Emission Vehicles
The City of Allen is gradually replacing its higher emission gas or diesel burning
light duty (non -emergency)
vehicles with Ultra -Low Emission Percentage of City's Fleet that is
Vehicles (ULEV), Low Emission LEV/AFV
Vehicles (LEV), or Alternative
Fueled Vehicles (AFV) in order to
meet EPA requirements. 100.00%___
Community
00.00% —
Community Services, 90.00%
Engineering, Building and Codes, 81.19% as.00x
and Parks and Recreation are all 80.00% 75.zo%
affected by the EPA requirements 70.00% 85.70%
and are procuring lower emission
replacement vehicles as a result. 60.00%
Public Safety vehicles are not
included in the EPA requirements; 50.00%
however, all patrol cars zoos 2007 2008 2009 Est.
purchased in the past two years
are also LEV or ULEV.
City of Allen 256 FY 2009 Budget
Community Services (Building Maintenance)
Division Introduction
The Building Maintenance Division is responsible for keeping the Allen City Hall,
the City Hall Annex, the Municipal Courts and Parks and Recreation (MCPAR)
building, the Municipal Library and Auditorium, the Central Police Station, and the
administrative areas and classroom in the new Central Fire Station clean and
maintained. Maintenance of the Animal Shelter is also performed but the
cleaning is performed by shelter attendants. Tasks include janitorial services,
building mechanical system maintainance and repair, remodeling projects, and
other tasks related to building operations and staff support.
Building Square Footage
Cleaned
The total amount of square
footage cleaned last
increased due to completion
of the new Library in
January 2005.
Total Square Feet Cleaned
per Employee
This measure reflects the
efficiency of the Division's
cleaning efforts. The
Division has a goal of
18,000 square feet cleaned
per custodian to allow for
thorough cleaning. The
addition of one new
custodian in FY 06
improved this ratio.
Building Square Footage Cleaned
250,000
200,000 192,700 192,700 192,700 192,700
150,000
100,000
50,000
0
2008 2007 2008 2009
Total Square Feet Cleaned per
Custodian
40,000-
30,000 23,625 23,625 23,625 23,625
20,000
10,000
0
2006 2007 2008 2009
City of Allen 257 FY 2009 Budget
Cleaning Cost
This is the cost
incurred by the
Dollars per Square Foot Cleaned
division for each
per Year
square foot
cleaned. The dollar
amount includes
3
2.61 2.69 Z.BJ 2.89
salary and benefits
2
for employees,
uniforms, supplies,
and cleaning
equipment.
0
2006 2007 2008 2009
City of Allen 268 FY 2009 Budget
Community Services (Streets)
Division Introduction
This division has the responsibility for maintaining the many miles of streets,
alleys, and sidewalks within the City.
Total Street Miles
Total street miles in Allen have
increased by approximately 14
miles in the past three years.
Although 'maintenance will
eventually increase as a result
of the new construction, for the
immediate future the new
streets will require little
maintenance. All new streets
are constructed with concrete
due to lower maintenance costs
and greater lifespan.
Street Conditions
The City's Pavement Service
Rating (PSR) system rates
streets on a 0-5 scale, with 0
being impassible, 3 being
satisfactory, and 5 being
excellent or newly constructed.
The rating measures cracking,
base condition, drainage,
surface condition, distortion,
and ride quality. Asphalt streets
are cheaper to build but more
costly to maintain than
concrete. Concrete streets are
evaluated every four years, and
asphalt streets are evaluated
over a two year period, 50%
one year and the other 50% the
next. Many of the City's
concrete streets are new, which
partially accounts for their good
condition.
Total Street Miles
300.00 268.01 272.18 282.00 287.00
200.00
100.00 20. 20.82 18.3217.5
0.00
2006 2007 2008 2009 Proj.
■Asphalt Miles ■Concrete Milos
Percentage of Streets in
Satisfactory Condition or Better
120%
110%-98%
100% 97% 97% gggo
90% 77
80% 75 % 73% 75%
70%
60%
50%
2006 2007 2008 2009 Proj.
■ Asphalt Miles IN Concrete Miles
A "satisfactory" rating for concrete streets means a
rating of 3.5 or better
A "satisfactory" rating for asphalt streets means a rating
of 3.0 or better
Asphalt street ratings are determined after the year's
overlay and sealing projects.
City of Allen 259 FY 2009 Budget
Maintenance Dollars Funded per Year per Pavement Type
The City has over 14 times
as many miles of concrete
streets as asphalt. Even
though asphalt streets are
more expensive to maintain
than concrete, the difference
in miles between the surface
types results in concrete
streets receiving the majority
of funding in normal
operations. The 2008
numbers show bond funds
that were spent on
McDermott.
Maintenance Dollars Funded
$592,500
$600,000
$500,000-
$400,000-
$300,000
500,000$400,000$300,000 162,000 $20p 500
$200,000 $150,000 $152,000
$100,000 $50,000 $00,000 $300
$0
2006 2007 2008 2009 Proj.
■ Aspha It � Concrete
Maintenance Dollars Spent per
Center Line Mile per Year
This measure analyzes the
maintenance funds spent per
mile for both asphalt and
concrete streets. The 2006
number for asphalt includes
additional money spent on the
Allenwood Subdivision The
dollars spent for other years
reflect normal operation budgets
and contract concrete street
repair.
Maintenance Dollars Spent per Mile
$12,000
$10,000 $8741
$6,000
$6,000 $4,366
$4,000 $2.401 $1414 $2,101 $716
$2,000 1�576 $537
$0
2006 2007 2008 2009 Proj.
■ Aepha It � Concrete
City of Allen 260 FY 2009 Budget
Community Services (Utility Billing)
Division Introduction
Utility Collections is the division of the Community Services Department that bills
homes and business for water, sewer, drainage, waste services and household
hazardous waste (HHW), and then processes those payments.
Utility Accounts
The total number of all
utility accounts has grown
steadily with the City's
population. The graph
shows both total number
of accounts and accounts
handled monthly by each
Customer Service
Representative (CSR). We
currently have 6 full time
CSR's and 1 supervisor.
This allows customer
service on a more
manageable level. The conversion to contracted utiltity bill printing and mailing in
FY 08 freed time for our CSR's to handle additional customer workload.
Bill Payments
City efforts to improve on time utility bill
payment included increasing
customers' time allowed to pay their
accounts, increasing penalty and late
fees, and formally allowing
establishment of payment plans. Our
efforts have allowed us to attain a 90%
on time payment record.
Average Percentage of Bill
Payments Received on Time
t00%
95% 90% 90
9G% se%
a
es%
sx
Box
75%
FY OS -06 FY 06-07 H07-08 FY OB -09
Est. Proj.
City of Allen 261 FY 2009 Budget
8
27,000
3,850
s
26,500
3,800 c
c
26,000
3,750 E
g'
25,500
3,700 W
Q
25,000
3,850
o
24'500
24,000
3,600 J9
23,500
3.50
5 'o
23,000
3,500 8
2006
2007 2008 2009
Est. Ptoj.
O # of Accounts
t Accounts per etpbyee
service on a more
manageable level. The conversion to contracted utiltity bill printing and mailing in
FY 08 freed time for our CSR's to handle additional customer workload.
Bill Payments
City efforts to improve on time utility bill
payment included increasing
customers' time allowed to pay their
accounts, increasing penalty and late
fees, and formally allowing
establishment of payment plans. Our
efforts have allowed us to attain a 90%
on time payment record.
Average Percentage of Bill
Payments Received on Time
t00%
95% 90% 90
9G% se%
a
es%
sx
Box
75%
FY OS -06 FY 06-07 H07-08 FY OB -09
Est. Proj.
City of Allen 261 FY 2009 Budget
Engineering
Department Introduction
The Engineering Department plans and oversees infrastructure projects for the City.
This includes the capital improvements program as well as traffic control throughout
the City.
Capital Project Funding
Every year the City spends millions of dollars on large scale construction or
maintenance projects, and on comprehensive studies to prepare for such projects.
The Engineering division oversees these activities. Some of the larger projects
completed during FY 07-08 were Angel Parkway Phase 3, Allen Drive Phase 3,
Stacy Road Phase 1 (US 75 to Greenville Avenue, constructed by The MGHerring
Group as part of The Village at Allen project), Hedgcoxe widening from Alma to
Longwood (eastbound), and Alma Drive from Ridgeview to Glendover (southbound),
Ridgeview Drive (Twin Creeks to Rowlett Creek), McDermott Drive Pavement
Replacement, miscellaneous alley replacement and CDBG sidewalks in the Oakhill
area. Other achievements include Allenwood Sanitary Sewer Replacement, Custer
Road Pump Station Expansion, Windridge Drainage Improvements, repainting of
one of the Stacy Road ground storage tanks, Jupiter Road sewer line replacement,
west side 36"/24" water line, Lovejoy 12 -inch water line extension, SH5 utility
relocations (in preparation for TxDOT widening of SH5). Traffic signals were
installed at Bethany/Central Park, Bethany/Watters, and Stacy/Watters. A $1.5
million traffic signal upgrade to 47 signals with new progression based timing plans
and radio controlled operations was completed. City of Allen residents approved a
$77.8 million bond package for the Citywide Capital Improvement Program for 2007
to 2013, which resulted in work beginning on the Allen Events Center, a jail
expansion and land acquisition for Fire Station #6 (Ridgeview and Watters).
Total Dollars Spent - Capital Projects
m $40.0
c
$20.0
$0.0
a.ra VM ttw
X61ro M
Facilities Water/Sewer Drainage Streets Parks
• 20050 2006 0 20070 2008 Est •2009 Pro'
City
.+s sm ss
v
n si
son szm
The total amount spent on capital projects in FY05 was $27.6 million; in FY06 the
total was approximately $20.9 million and in FY07 $12.1 million was spent.
of Allen 262 FY 2009 Budget
Developer Contribution to Infrastructure
During construction of their
project, developers build
infrastructure improvements
that the City later maintains.
The department helps plan
for the infrastructure needs,
oversees the construction,
and facilitates the transfer.
Steady commercial
development continued in
2008 with Exchange
Parkway Medical Center,
Bethany Bridge Trail
Widening, Kroger
Expansion (Bethany & Allen
Heights), The Villages at
Allen, Perspective Eye
Care, LaQuinta Inn &
Suites, Bank of America
(Greenville & Exchange),
Attic Self Storage, Goddard
School, First Baptist Church
Parking Lot Expansion
(Cedar Drive), Twin Creeks
Detention Pond Project and
Swoof Drive. Residential
development continued in
Starcreek, Montgomery
Farms, and the Twin Creeks
subdivisions. The Delayne
Apartments were also
constructed.
Value of Infrastructure from Residential Development
w $16
p $14
$12
i $10
$6
$e
2003 200/ 2005 2006 2007 2008 Est 2009 Prot.
WATER ■ SEWER a STREETS -STORM
City of Allen 263 FY 2009 Budget
New Residential Lots
A greater number of ""
residential lots implies either
larger or more numerous 2,000
housing developments. In 1,386 1,354 1,486
either situation, the result is 1,500
more site plans for the 1000
Department to review, and see 600
more infrastructure that will 500
be turned over to the City.
Prior to FY 03, we recorded 0
lots complete upon filing of 2004 2005 2006 2007 2008 Est. 2009
the final plat. Starting with Proj.
FY 03, we began recording
lots complete upon
acceptance of the public infrastructure. As we approach build -out in the next few
years, we will start to see a significant decrease in the number of lots. For 2009, we
will see Stamreek phase 4, Cumberland Crossing and a few smaller developments
reach build -out. We will begin to notice a significant decrease in the amount of
residential development. However, commercial development is on the rise as well
as public infrastructure due to the bond program that voters passed in early 2008.
City of Allen 264 FY 2009 Budget
Fire Department
Department Introduction
The Fire Department's task is to prevent and mitigate property loss in Allen from
fires and the effects of natural and man-made disasters. Additionally, the
department provides emergency medical services. A heavy emphasis is placed
on the prevention of these occurrences through public education, fire
suppression system installation and code enforcement. Firefighter and
paramedic training and equipment are equally critical to insure a safe and
effective response.
Calls for Service
One measure of the
Fire Department is
the total number of
calls it receives. The
number of
Emergency Medical
Service (EMS)
incidents as well as
fire calls is
increasing. Fin: calls
include all non-
medical calls such as
fires, gas leaks,
chemical spills and public
projected to increase as
population age.
Response Time
Total Calls
.N.
2,000
1,000
"20062007
6:00
0
2004 1 2005 2008
WireCalls
1,135 1,256 1,298 1,300 1,500
DEMSCalls
2,000 2,275 2,458 2,800 3,000
assistance. Total incidents in both categories are
the community grows and both buildings and the
Response time measures
the average time required for
emergency personnel to be
dispatched and then travel to
the scene. A quick response
is vital to prevent further
damage to property or to
begin medical treatment of a
patient. Response time can
be influenced by factors
including traffic congestion,
road construction, and fire
station placement. The
Average Response Times
departments goal Is an
average response time of 5 minutes or less.
City of Allen 265 FY 2009 Budget
6:00
4:00
2 00
aao
FY2005
FY2008
FV2007
FV200B
FV2
at
Prol
eFire
4'48
4:55
4:39
500
4'50
0 EfdS
455
659
5:00
510
455
departments goal Is an
average response time of 5 minutes or less.
City of Allen 265 FY 2009 Budget
Injuries
This measure
shows severe
injuries to both
firefighters and the
general public'
resulting from fires.
Injuries cannot be
completely
eliminated, but an
emphasis on public
education and
firefighter training will help keep these to a minimum. There have been no
deaths resulting from fires in the current reporting period.
Property Loss
Property loss is a
financial measure
of the damage
caused by fires in
Allen. Property
damage can be
reduced to an
extent by quick
response times
and well trained
firefighters. Fire
loss can vary
widely from year
Property Loss
IV,VVV
to year. A single
fire in an office or residence can easily create pro
Injuries From Fires
l0,000
4
l0,000
3
FY2005
FV 2006
FY2007
FV 2008
Est
FV 2009
Rroj
Total$$
$124,500
$3,988,815
$1,395,125
$1,100,000
$1,500,000
2
1-
IMMI
INNT
o
T
2005
2006 2007
2008 Est.
2008 Proj.
■General Public
=o Firefighter
education and
firefighter training will help keep these to a minimum. There have been no
deaths resulting from fires in the current reporting period.
Property Loss
Property loss is a
financial measure
of the damage
caused by fires in
Allen. Property
damage can be
reduced to an
extent by quick
response times
and well trained
firefighters. Fire
loss can vary
widely from year
Property Loss
IV,VVV
to year. A single
fire in an office or residence can easily create pro
l0,000
l0,000
$0
FY2005
FV 2006
FY2007
FV 2008
Est
FV 2009
Rroj
Total$$
$124,500
$3,988,815
$1,395,125
$1,100,000
$1,500,000
perty loss in excess of
$100,000.
City
of Allen 266 FY 2009 Budget
Inspections
Inspections and Plan Review
The fire marshal
inspects new
buildings as part
of the process to
certify them for
occupancy. In
addition, all
existing
businesses are
inspected
annually for fire
hazards. As
more buildings
are constructed
both numbers
will continue to
increase. The
department also
reviews building plans before construction to make sure the building will be
constructed with the proper life safety systems such as sprinkler systems, alarm
systems, exits, and fire mains.
Educational Efforts
The Fire
Department offers
numerous public
education
programs
designed to
increase fire
safety knowledge.
Currently, "Risk
Watch" classes
make up the
greatest share of
programs offered.
Added in February
2003, the Public
Education
Coordinator position is responsible for developing a comprehensive public
education program. Programs added since then include the Citizen Fire
Academy and 'Risk Watch".
City of Allen 267 FY 2009 Budget
Public Education Programs
40,000
1500
35,000
2 30,000
1200
n 25,000900
Z 20,000
E
m
15,000
600
E 10,000
!?
a
5,000
300
a
i
0
0
0
2004 2005 2006 2007 2009
2009
Est
Proj
Mass Total Participants =Risk watch Students
—t Programs
Education
Coordinator position is responsible for developing a comprehensive public
education program. Programs added since then include the Citizen Fire
Academy and 'Risk Watch".
City of Allen 267 FY 2009 Budget
Human Resources
Department Introduction
The Human Resources Department works in partnership with City departments in
providing expert Human Resources advice in collaboratively shaping strategies to
achieve organizational goals. This task is accomplished by the department
administering benefits, the workers' compensation program and risk management
functions, recruiting and retaining employees, handling employee relations as well as
with policy development.
Employee Turnover
The City of Allen experienced
11.3% turnover in 2007.
Turnover rates are calculated
for full-time employees only due
to the volatility of the part-time
Parks & Recreation positions.
These employees are primarily
students that come and go as
school schedules dictate, and
are not traditional part-time
O td
employees. ur prole e
turnover for 2008 is 10.2%, which is a 1.1% decrease from last year.
Training
During FY 2008, the City of Allen is collaborating with Collin County Community College
to provide leadership development to managerial/supervisory staff. Some of the goals
of this training include:
• Achieving results through others by building strong relationships with team
members
• Providing proactive coaching for success and support for improvement
• Helping others identify performance expectations that align with the City's
goals and objectives
• Successfully delegating the right tasks to the right employees
The roll out for the training targets managers/supervisors to take an objective look at
their teams and proactively find ways to leverage their existing skills, develop new skills,
and provide the coaching and support they need to be successful.
City of Allen 268 FY 2009 Budget
Employee Turnover
20.0%
15.0%
11.1% 113°0 11.0%
10.0%
5.0%
0.0%
2005 2006 2007 2008E•L
employees. ur prole e
turnover for 2008 is 10.2%, which is a 1.1% decrease from last year.
Training
During FY 2008, the City of Allen is collaborating with Collin County Community College
to provide leadership development to managerial/supervisory staff. Some of the goals
of this training include:
• Achieving results through others by building strong relationships with team
members
• Providing proactive coaching for success and support for improvement
• Helping others identify performance expectations that align with the City's
goals and objectives
• Successfully delegating the right tasks to the right employees
The roll out for the training targets managers/supervisors to take an objective look at
their teams and proactively find ways to leverage their existing skills, develop new skills,
and provide the coaching and support they need to be successful.
City of Allen 268 FY 2009 Budget
Casualty Claim Costs
The total incurred (paid and reserved losses) claims shown in the graphs below depict
the recent history of casualty claims for the City of Allen. Lines of coverage shown
include Workers Compensation claims, General Liability claims and Automobile claims.
Paid and reserved workers compensation claims have shown a desirable decrease
since 2005 as depicted in the chart below:
workers Compensation Claim Costs
$200,000 $185,591
$156,294
$150,000
$100,000 $95,393 $83,213
$50,000
$0
2006 2006 2007 2008 to date
The chart below depicts the General Liability Claims for the past four years.
General Liability Claim Costs
$60,000
$51,449
$50,000
$40,000
$30,000
$20,000
$12,005
$10,000 a$570$328$0
2005 2006 2007 2008 to date
City of Allen 269 FY 2009 Budget
Total incurred Automobile Liability and Automobile Physical Damage claims since 2005
are shown below:
Automobile Liability and Physical Damage Claim Costs
$70.000
{80.000 s
47 AIR
$50.000-
$30.000
$20.000 $17.424__
$10.000 _-__ !CSS 512
t0 - (—�
2005 2005 2007 2008 to date
Harrassment and Discrimination Claims
The City has one claim that is currently under review resulting in a total of six Title VII
related claims since 1997, which is a very low rate. Title VII refers to a specific section
of the Federal Civil Rights Act of 1964 that discusses discrimination in the workplace.
Title VII claims therefore are not related to injuries, but instead are from issues such as
sexual harassment or discrimination based on race, ethnicity, sex, and other protected
classes. A lack of claims indicates a positive organizational culture combined with
controls to prevent and resolve issues before they turn into formal grievances.
City of Allen 270 FY 2009 Budget
Library
Department Introduction
The Library serves the lifelong learning, informational, and literary recreational
needs of the City. In addition to providing reading and audio/visual materials to
citizens, it also provides numerous programs designed to increase reading skills and
develop and nourish a lifelong love for reading and learning. The new library, which
opened in February 2005, is double the size of the farmer library, and is located in
the central business district area near downtown.
Visitation
"Annual Visits,"
the simplest
measure of library
usage, is the total
number of library
patrons. Visitation
is counted each
day by counters at
the doors. The
library was closed
for 1 % months
during FY 04-05,
causing the
number of visits to decrease from the prior year. Usage increased tremendously
after the move to the new facility and has continued to grow each year. "Annual
Checkouts," the total number of library items checked out, has also increased
annually.
Circulation per capita is the total number of checkouts divided by the total
population. The City's current papulation growth rate exceeds the growth in library
circulation. The staff will promote library usage in FY 08-09 through increased
internal and external marketing and changes in collection development practices.
Visitation
2005
2006
600,000
2008 Est.
2009 Pro'.
Circulation per
ca ita
700,000
7.75
8.55
7.89
600.000
7.95
500,000
400,000
300,000
200,000
100,000
0
2004 2005 2006
2007 2008
2009
Est.
pmj.
�Mnual Vistls
248,532 238,646 274,635
291,664
303,330
321,530
.Mnual Ched O
472,108 1504,0461599,018
1 625,540
1 650,562
689,596
causing the
number of visits to decrease from the prior year. Usage increased tremendously
after the move to the new facility and has continued to grow each year. "Annual
Checkouts," the total number of library items checked out, has also increased
annually.
Circulation per capita is the total number of checkouts divided by the total
population. The City's current papulation growth rate exceeds the growth in library
circulation. The staff will promote library usage in FY 08-09 through increased
internal and external marketing and changes in collection development practices.
City of Allen 271 FY 2009 Budget
2004
2005
2006
2007
2008 Est.
2009 Pro'.
Circulation per
ca ita
7.26
7.75
8.55
7.89
7.80
7.95
City of Allen 271 FY 2009 Budget
Books
"Books per Capita,"
another widely used
library measure, is the
number of books in the
library divided by the
City's population. It
provides a general
measure of the
availability and
diversity of library
materials available to
the community. The
City Council's standard
is 2.00. The decline in
FY 03-04 resulted from
Allen's rapidly increasing population and a shortage of shelf space at the former
library. Current population growth outpaces collection growth although the measure
held steady from FY 07 to 08. Collection development changes in FY 08-09 will
increase the size, relevance, and currency of the collection.
Programs
Library programs
include preschool
storytimes, puppet
shows, outreach
programs in local
schools, teen
programs, and adult
book clubs as well as
general interest
cultural and
educational
programs. The
number of programs
accounts for each
time a program is
Books per Capita
2.0
25,000
1.9
1.8
1.7
1.6
1.5
1.4
1.3
12
1.1
1.83;
j
600
23,000
- -
500
22,000
1.83
1.78'
300
1.73'
1.73
o`
20.000
200
19,000
100
18,000
0
1.0
2004
2005 2006 2007 2008 Est 2009 Proj.
FY 03-04 resulted from
Allen's rapidly increasing population and a shortage of shelf space at the former
library. Current population growth outpaces collection growth although the measure
held steady from FY 07 to 08. Collection development changes in FY 08-09 will
increase the size, relevance, and currency of the collection.
Programs
Library programs
include preschool
storytimes, puppet
shows, outreach
programs in local
schools, teen
programs, and adult
book clubs as well as
general interest
cultural and
educational
programs. The
number of programs
accounts for each
time a program is
offered. Attendance
in FY 04-05 decreased before the move to the new facility. Program attendance
increased significantly when the new library opened and has continued to grow each
year.
City of Allen 272 FY 2009 Budget
Library Programs
25,000
700
24,000
600
23,000
- -
500
22,000
400
21,000
300
o`
20.000
200
19,000
100
18,000
0
2004 2005 2006 2007 2006 Est 2009Proj.
—T.W1Aft.d. 8tPmgMM Pmgm-06emd
offered. Attendance
in FY 04-05 decreased before the move to the new facility. Program attendance
increased significantly when the new library opened and has continued to grow each
year.
City of Allen 272 FY 2009 Budget
Operations
The library devotes a great deal of time to making sure that the book collection stays
current and in good condition. This means that the library is constantly replacing
wom and outdated materials with new materials, striving to make it available to
citizens as quickly as possible. New materials (books, magazines, etc.) must be
entered into the library database, adapted for check out, and shelved. New
efficiencies were implemented in FY 02-03 which cut previous processing time in
half. Additional changes in workflow led to a further reduction in processing time in
FY 07-08. Another decrease is anticipated in FY 08-09.
City of Allen 273 FY 2009 Budget
2004
2005
2006
2007
2008
2009
Est.
Proj.
Time Needed to
10-12
7 days
7 days
7 days
6 days
5 days
Process New
days
Material
City of Allen 273 FY 2009 Budget
Parks and Recreation
General Fund
Department Introduction
The City's parks, greenbelts, and recreation facilities are planned and maintained
under the supervision of the Parks and Recreation Department. The expenses
related to park maintenance are located in the General Fund as well as basic
operating expenses for the City's recreation facilities. Revenue generating
recreation programs and related expenses are located in a separate Special
Revenue Fund.
General Fund Cost Per Capita
General Fund cost per Cost per Capita
capita includes all park $120
related operations, park $100 $93.93 $10128 $99.31
83.0
planning administration, $80 $s5.59 $ 5
recreation administration $60
and basic operations for $40
recreation facilities and
program oversight. The $20
remainder of the $0 1 , t
recreation division is 2005 2006 2007 2008 Est.2009 Proj.
funded in the Special
Revenue Fund. In years
2004 — 2005, there was a transfer in from the General Fund to support recreation
facility operations which is not reflected in this chart. Beginning with FY 2006,
the chart is reflective of all General Fund support including recreation as that was
the first year for those facilities to have separate General Fund budgets.
Park Acres
The ratio of park
acres to population
has historically been
a benchmark of the
adequacy of the park
system for a city's
residents. Numbers
from the ratio are not
always comparable
between cities
however, because of
variations in how
open
Developed Acres per 1000 Population
5
4
3
2
1
0
2005 2006 2007 2008 Est. 2009
Proj.
® Neighborhood Parks ■Community Parks
4.76 407 385 3.64
12.2312.2
City of Allen 274 FY 2009 Budget
2.59
2.08
City of Allen 274 FY 2009 Budget
space/greenbelts within each community are treated in the ratio. Using
developed acres as an alternative provides a useful benchmark for comparisons
between city park systems. Developed parkland currently totals 509 acres. The
slightly declining total community park numbers is indicative of population growth
continuing to exceed community park development. Conversely, several new
neighborhood parks have been constructed recently, resulting in an increase of
acres provided for the current population, even though the papulation continues
to rise as well.
Cost Per Maintained Acre
Maintenance of parks and recreation facilities has a large effect on the aesthetic
value of a city. The past few years, the department has been working to continue
t0 meet the standards
described in the City's Parks
and Facilities Maintenance
Standards guide. Over the
years, new cost efficiency
initiatives have allowed the
department to maintain Allen's
award-winning park system at
high standards during difficult
economic times. The 2007
report is much lower than
FY06 in art due to some
$8,000
$7.000 $5,796 $3.859 $5,724
$6'000 $4,741 $4,681
$5.000
$4,000
$0,000
$2,000
$1,000 iL I I P
$0
P
properties being left off the FY06 calculation and over $400,000 in budget
savings. FY07 reflects 960 maintained acres while the 2008 estimated number is
997 maintained acres and we are projecting 1015 acres for FY09.
City of Allen 275 FY 2009 Budget
Parks and Recreation
Golf Course Fund
Department Introduction
The City of Allen purchased Chase Oaks Golf Club, located on the Allen -Plano border,
in October 2004. The golf course operates under a separate golf fund and is charged
with balancing revenue and expenses each year.
Rounds Produced and Cost per Maintained Acre
Several factors are directly related to golf rounds. Weather, golf course conditions and
the economy are the driving source behind rounds of golf. 2008 was a better year
compared to 2007 from a rounds standpoint due to fewer weather impact days. Cost per
acre to maintain the property is measured by the cost of supplies such as chemicals,
fertilizers, leases and maintenance payroll. Phase II of the cart path repair project was
completed in 2008. In addition, significant underbrush cleaning on select holes added
to the overall appearance and cleanliness of the property.
Rounds Produced
42,000
40,000
38,000 35,919
36,000 35285
34,000 33,859
32,000
30,000
2006 2007 2008Est 2009Proi.
Revenue per Golfer
$3,800
$3,600
UAW
$3,200
$3,000
$2,800
Cost
2006 2007 2008 Est. 2009 Prol.
The dollar per round per golfer consists of revenue generated from green/cart fees,
retail sales, driving range and food & beverage. Goals are set and distributed to staff on
a monthly basis to ensure
we are trending toward our
revenue goals. Product
quality, an aggressive sales
approach and delivering
REAL Customer Service to
our guests will assist in
reaching our revenue per
golfer goal.
$50.00
Revenue per Golfer
$40.00
$30.00
$20.00
$10.00
$0.00
2006
2007
2008 Esc
2009 Prot.
oMerchandise
$2.25
$2.08
$2.15
$2.50
rDriving Rang
$3.53
$3.68
$3.63
$3.75
"Food/Sevg
$4.56
$4.77
$4.41
$5.40
VAGreen Fees
$25.57
$27.32
$28.01
$30.69
City of Allen 276 FY 2009 Budget
Parks and Recreation
Special Revenue Fund
The Parks and Recreation Special Revenue Fund includes revenue and
expenditures from facility memberships and recreation programs. They are
placed in a separate fund in order to make accounting easier and to hold staff
accountable for revenue and expenditure projections.
Membership Sales Membership Sales
Along with classes, facility
membership sales are
important to the financial
e
success of the facilities.
e
Each facility sells a variety
a
of memberships.
$
Memberships purchased
o
at Don Rodenbaugh
90%
Natatorium are valid at any
8000
City facility. Memberships
90%
purchased at the Joe
95 %
Farmer Recreation Center,
89%
the Allen Senior
90%250Z
Recreation
91%
Center and The Edge
12000
Goal
DRN
JFRC
ASRC
TEYC
10000
Overall
2007
—
90%
90%
98%
8000
90%
2008 Est.
95 %
92%
89%
6000
90%250Z
91%
0950
4000
0
"2007
2000
0
D TEYC
351
181
198
210
225
o ASRC
0
1076
1307
1430 1555
■JFRC
3582
3335
3362
3650 3782
MORN
2998
2534
3919
3957 3996
Youth Center are specific
to those facilities. The Joe Farmer membership number also includes the special
membership charged for the Saturday night youth program.
Customer Satisfaction
The Recreation Division uses a series of program surveys, comment cards,
trailer (follow up) phone calls and various other means to measure satisfaction.
Surveying of other parks and recreation departments indicated an average of
88% as successful customer satisfaction ranking. The Allen Recreation division
strives for higher customer service goals - supporting the R.E.A.L. philosophy for
an overall goal of 95%. Since 2007 a gradual increase has been achieved.
Facility
Goal
DRN
JFRC
ASRC
TEYC
Athletics
Overall
2007
95%
90%
90%
98%
90%
90%
2008 Est.
95 %
92%
89%
88%
90%250Z
91%
0950
0
City of Allen 277 FY 2009 Budget
Program Registration
Program Registration
Program registration is an
indicator of a unique
individual or team
registering one time for a
program or league.
Since 2007 each facility
and adult athletics has
experienced growth in
the numbers registering
for programs each year.
The numbers for program
registration include facility
rentals for private parties;
this service continues to
do well. Swim lessons
25,000
Goal
DRN
JFRC
ASRC
TEYC
20,000
Overall
2007
75%
88%
66%
15,000
53%
1 74%
1 70%
2008 Est.
75%
10,000
65%
97%
80%
70%
80%
5,000
1 75%
91%
1 65%
97%
75%
72%
80%
0
2005
2006
2007
2008 2009
Est.
Pmj.
■Athletics
522
574531
550
555
OTEYC
0
170
231
400
440
OASRC
7266
81356
7,348
7495 7642
eJFRC
3,634
4,214
5,502
6,000 8,250
■DRN
5,640
6,049
5,494
5,707 8,183
continue to be strong at
DRN; however, other class numbers have been impacted by the growth of
private fitness and service providers in the community.
Class Success Rates
The success rates of classes is an indicator of how many programs and leagues
are offered vs. the number that were successfully held and not cancelled due to
low enrollment or for other reasons. This is a significant indicator as it relates to
decisions being made about which programs to maintain. 75% is the industry
standard.
Facility
Goal
DRN
JFRC
ASRC
TEYC
Athletics
Overall
2007
75%
88%
66%
70%
53%
1 74%
1 70%
2008 Est.
75%
90%
65%
97%
80%
70%
80%
2009 Pro.
1 75%
91%
1 65%
97%
75%
72%
80%
City of Allen 278 FY 2009 Budget
Planning
Department Introduction
The Department of Planning & Development is responsible for land use and transportation
planning, zoning administration, development coordination, capital improvement planning,
Community Development Block Grant administration, code compliance, and for providing
staff support for the Planning & Zoning Commission, the Board of Adjustment, the Sign
Control Board and the Allen City Council.
Platted Acres
The Planning Department reviews requests for subdivisions for technical compliance
with the City's requirements. The plats are approved by the Planning & Zoning
Commission. Over 80% of property planned for residential development has
construction or plans for construction underway.
Non -Residential Acres Platted
400
300
200
100
0
2003/04 2004/05 2005/06 2006/07 2007/08 2008/09
(Prof)
City of Allen 279 FY 2009 Budget
The final plat is the last step in the review process prior to construction. The numbers shown
include residential and commercial plats, plus other less frequently used categories such as
church or institutional.
No. of Final Plats
40
30 e ,
20
10
0
2003/04 2004/05 2005/06 2006/07 2007/08 2006/09
(Prol)
Zoning Changes
In a developing city like Allen, zoning changes and amendments can be needed. Although
Allen follows the land use patterns laid out in the comprehensive plan, a balance must be
found between short-term flexibility and the long term goals. Therefore zoning changes are
made when the results are deemed beneficial to the City.
No. of Zoning Cases
20
15
10
5
0 401
2003/04 2004,/05 2005/06 2006/07 2007/08 2008/09
(vroi)
City of Allen 280 FY 2009 Budget
Police Department
Department Introduction
The Police Department's mission is to enforce local, state, and federal laws and to
provide for the safety of people and protection of property in the community. The
department is comprised of the Office of the Chief of Police and three divisions: Patrol
Services, Criminal Investigations, and Support Services. The Police Department
maintains several specialized units in the divisions including, but not limited to School
Resource Officers, SWAT, K-9, Traffic, 9-1-1 Communications, Internal Affairs and
Community Relations. The department is also responsible for animal control services
and operation of the animal shelter.
Crime Rates
Each year, cities and police departments throughout the country calculate, examine and
make necessary changes in reporting the previous year's crime rate statistics.
Generally, crime trends in America are based upon two factors:
• Crime Volume —the aggregate sum of the Crime Index; and
• Crime Rates — the rate at which crimes are expressed as a number per 1,000
residents. This figure compensates for the changes in the population.
All projections for 2008 are based on prior call history, projections made by the
department, and other factors.
PART 1 CRIMES (Major Crimes)
In the 2007 calendar year, the Allen Police Department experienced a decrease in Part I
crimes. Part I crimes are those serious offenses which include Murder, Rape,
Aggravated Assault, Robbery, Arson, Burglary, Larceny -Theft, and Motor Vehicle Theft.
Part II crimes generally refer to those crimes that include, but are not necessarily limited
to, Forgery, Fraud, Stolen Property, Criminal Mischief, Liquor Law violations and
Weapons offenses.
The City of Allen experienced an overall decrease of approximately 2.5% in the Uniform
Crime Index -defined Part I crimes as compared to 2006. The decrease is based upon
City of Allen 281 FY 2009 Budget
Major Crimes
3,000
2,500
2,353 2255 2,420
1,541
2,000
1,500
1,000
500
0
2004
2005 2005 2007 2005 Prq.aed
The City of Allen experienced an overall decrease of approximately 2.5% in the Uniform
Crime Index -defined Part I crimes as compared to 2006. The decrease is based upon
City of Allen 281 FY 2009 Budget
raw number comparisons. Many of the Part I offenses are considered "crimes of
passion" or heat of the moment type incidents, and there are truly no predictability
factors available to help reduce or prevent their occurrence. Also, although the raw
numbers indicate only a slight decrease, a comparison of that number with the increase
in population factored in would actually indicate a 9.34 % decrease in the number of
Part I crimes. In 2006, there were 30.72 Part I crimes reported per 1,000 residents. In
2007, that number decreased to 28.69 per 1,000 residents. The projected increase for
2008 factors in multiple years of data.
PART II CRIMES (Minor Crimes)
The Department experienced an increase of 4.4% in the number of Part II crimes
reported in 2007. When population growth is factored in, as described in the Part I
crimes section, there was a slight decrease in the number of Part II crimes per 1,000
resident. Many of these offenses can be attributed to stolen property -type offenses
occurring within the many residential subdivisions now being developed throughout our
community. The department continues to see elevated numbers of reported thefts and
other associated property crimes. It is our belief that with proactive policing methods,
and as occupancy of homes and businesses increase, the number of thefts from
construction sites should decrease. In 2006, there were 30.8 Part II crimes reported per
1,000 residents. In 2007, that number decreased to 29.29 per 1,000 residents.
Projections for 2008 show a slight increase over 2007.
Traffic
As the City and surrounding areas continue to grow, the police department will continue to
experience growth in the traffic volume. In 2007, the number of minor (non -injury)
accidents increased 10%, while the number of major (injury) accidents decreased 9% over
2006. Additionally, the number of fatality accidents increased by one over 2006. In 2007
there were two persons killed as the result of motor vehicle accidents. The departmental
goal is to achieve a decrease in the overall number of accidents in 2008 through ongoing
staffing increases, an enhanced traffic unit, and through the renewal and enhancement of
a year-round traffic enforcement grant. The department continues to strive to achieve a
substantial reduction in both the numbers and the seriousness of all accidents through
enhanced community education and continuing enforcement efforts.
City of Allen 282 FY 2009 Budget
Minor Crimes
3,000
2,365 2A3�
2,312
2500
7003
2 000
7,500
1,000
500
0
2006
]005 2000 2007
2000
Projected
Traffic
As the City and surrounding areas continue to grow, the police department will continue to
experience growth in the traffic volume. In 2007, the number of minor (non -injury)
accidents increased 10%, while the number of major (injury) accidents decreased 9% over
2006. Additionally, the number of fatality accidents increased by one over 2006. In 2007
there were two persons killed as the result of motor vehicle accidents. The departmental
goal is to achieve a decrease in the overall number of accidents in 2008 through ongoing
staffing increases, an enhanced traffic unit, and through the renewal and enhancement of
a year-round traffic enforcement grant. The department continues to strive to achieve a
substantial reduction in both the numbers and the seriousness of all accidents through
enhanced community education and continuing enforcement efforts.
City of Allen 282 FY 2009 Budget
Year•
2004
2005
2006
2007
2008 Pro'.
Minor (Non -injury)
1,250
1,586
1,563
1,725
1,800
Major (Injury)
178
164
174
158
180
Fatality
7
1
1
2
2
Citations
21,800
16,906
22,730
18,350
21,000
Calls for Service
The department experienced a 29% increase in total calls for service as follows:
Year
2004
2005
2006
2007
2008 Pro.
Dispatched Calls for Service
88,000
63,673
72,321
74,207
76,000
Directed Patrols
57,575
54,805
79,334
96,616
98,846
Park and Walks
10,750
9,535
13,601
15,122
15,875
Animal Control Calls*
3,160
4002
4335
3944
4003
Total Calls for service
134,325
128,013
165,156
185,945
190 721
'Animal Control calls are figured into total calls for police service
The Allen Police Department continues its proactive approach to crime prevention and
Community Oriented Policing. Directed Patrols, Park & Walks, Citizens on Patrol,
Citizens Police Academy and Volunteers In Policing are only a few programs the
department utilizes in this effort. The department is proud to report that more than 5,000
hours of time were donated to the department by these volunteers. This translated into
a savings of thousands of dollars and supports our Community Oriented Policing
philosophies.
As a part of the Support Services
Calls for Animal Control
Division, the Animal Control Unit is
5,000
responsible for the safety of citizens
4,500
di
re arn domestic animals, wildlife
regarding d
o 41000
2 3.500
and livestock. This includes rabies
m 3,000
prevention, animal bite investigation
fe 2.500
and public education on ons
res ible
p
„ 2'000
pet ownership. In addition, this unit
1,500
1,000
administers animal adoptions and
500
provides housing and care for stray and
0"0024,335
unwanted animals. In 2007, the Animal
■sedesl
Control Unit responded to 3,944 calls
for service. This is a decrease of more
than 9% from 2006. It is anticipated that the Animal Control Unit will see an increased
call volume as the city continues to grow.
It is projected that Animal Control's calls for
service in 2008 will increase over 2007.
City of Allen 283 FY 2009 Budget
CITY OF ALLEN
Glossary
CITY OF ALLEN
Glossary
Activity
A specified and distinguishable line of work performed by a division.
ADA
Americans with Disabilities Act
Ad Valorem
A tax computed from the assessed valuation of land and improvements.
AISD
Allen Independent School District
Appropriation
An authorization made by the legislative body of a government which permits
officials to incur obligations against and to make expenditures of governmental
resources. Specific appropriations are usually made at the fund level and are
granted for a one year period.
Appropriation
The official enactment by the legislative body establishing the legal authority for
Ordinance
officials to obligate and expend resources.
Arbitrage
The ability to obtain tax-exempt bond proceeds and invest the funds in higher
yielding taxable securities resulting in a profit. Arbitrage restriction requirements
describe the circumstances in which investment in materially higher yielding
securities is allowed without compromising the tax-exempt status of the bond
issue. The rebate requirements identify what must be done with profits earned
from those securities under the arbitrage restriction requirement.
Assessed Valuation
A value that is established for real or personal property for use as a basis for
levying property taxes. (Note: Property values are established by the Central
Appraisal District.)
Assets
Resources owned or held by the City which have monetary value.
Balanced Budget
A budget adopted by the legislative body and authority by ordinance where the
proposed expenditures are equal to or less than the proposed resources.
Bonds
A written promise to pay a sum of money on a specific date at a specified
interest rate. The interest payments and the repayment of the principal are
detailed in a bond ordinance. The most common types of bonds are general
obligation and revenue bonds.
Budget
A plan of financial operation embodying an estimate of proposed means of
financing it. The `operating budget" is the financial plan adopted for a single
fiscal year. The 'proposed budget" designates the financial plan initially
developed by departments and presented by the City Manager to the Council
for approval. The "adopted budget" is the plan as modified and finally approved
by that body. The approved budget is authorized by ordinance and thus
specifies the legal spending limits for the fiscal year.
Budget Adjustment
A legal procedure utilized by the City Staff and City Council to revise a budget
appropriation.
Budget Document
The compilation of the spending plans for the various funds, along with
supporting schedules, tables and charts which, in total, comprises the annual
revenue and expenditure plan.
Budget Control
The control or management of the organization in accordance with an approved
budget for the purpose of keeping expenditures within the limitations of
available appropriations and revenues.
City of Allen 287 FY 2009 Budget
Glossary
CAFR
Comprehensive Annual Financial Report
Capital Outlay
An expenditure which results in the acquisition of or addition to fixed assets,
and meets these criteria: has an anticipated useful lite of more than one year;
can be permanently identified as an individual unit of property; belongs to one
of the following categories: land, Buildings, Structures & Improvements,
Equipment; constitutes a tangible, permanent addition to the value of the City
assets; cost generally exceeds at least $5,000; does not constitute repair or
maintenance; and, is not readily susceptible to loss.
Capital Reserve
Funds that have been appropriated from operating revenues which are to be
set aside for designated types of maintenance to the existing infrastructure.
CAN
Cable Access Television
CDBG
Community Development Block Grant
CIP
Capital Improvement Program
Contingency Fund
A budgetary reserve set aside for emergencies or unforeseen expenditures not
otherwise budgeted.
Cost Center
A section of the total organization having a specialized function or activity, and
segregated cost and revenue data.
Covenant
A binding agreement; contract.
Crime Index
The Crime Index is composed of selected offenses used to gauge fluctuations
in the overall volume and rate of crime reported to law enforcement. The
offenses included are the violent crimes of murder and nonnegligent
manslaughter, forcible rape, robbery, and aggravated assault, and the property
crimes of burglary, larceny -theft, motor vehicle theft, and arson.
Current Taxes
Taxes that are levied and due within one year.
DARE
Drug Abuse Resistance Education
DART
Dallas Area Rapid Transit
Delinquent Taxes
Taxes that remain unpaid on and after the date on which a penalty for non-
payment is attached.
Debt Service Fund
A fund used to account for the monies set aside for the payment of interest and
principal to holders of the City's general obligation and revenue bonds, the sale
of which finances long-term capital improvements, such as facilities, streets and
drainage, parks and water/wastewater systems.
Depreciation
(1) Expiration in the service life of capital assets attributable to wear and tear,
deterioration, action of the physical elements, inadequacy or obsolescence. (2)
That portion of the cost of a capital asset which is charged as an expense
during a particular period.
EMS
Emergency Medical Service
EMT
Emergency Medical Technicians
EOC
Emergency Operations Center
City of Allen 288 FY 2009 Budget
Glossary
Encumbrances
Obligations in the form of purchase order, contracts or salary commitments
which are chargeable to an appropriation and for which a part of the
appropriation is reserved. When paid, the encumbrance is liquidated.
Enterprise Fund
A fund established to account for operations that are financed and operated in
a manner similar to private business enterprises— where the intent of the
governing body is that the costs of providing goods or services to the general
public on a continuing basis be financed or recovered primarily through user
charges.
EPA
Environmental Protection Agency
Expenditures
The cost of goods received or services rendered whether cash payments have
been made or encumbered.
Fiscal Year
A twelve-month period designated as the operating year for accounting and
budgeting purposes in an organization. The City of Allen has specified
October 1 to September 30 as its fiscal year.
FLSA
Fair Labor Standards Act
Fund
An accounting device established to control receipt and disburse income from
sources set aside to support specific activities or attain certain objectives. Each
fund is treated as a distinct fiscal entity with a self -balancing set of accounts.
Fund Balance
The excess of a fund's current assets over its current liabilities; sometimes
called working capital in enterprise funds. A negative fund balance is often
referred to as a deficit.
Funding
Provides budgetary resources to cover the total cost of a program or project at
the time it is undertaken.
GAAP
Generally Accepted Accounting Principles
GASB
Governmental Accounting Standards Board
General Fund
The fund used to account for all financial resources except those required to be
accounted for in another fund. The General Fund is tax supported.
General Obligation Debt
Monies owed on interest and principal to holders of the City's general obligation
bonds. The debt is supported by revenue provided from real property which is
assessed through the taxation power of the local governmental unit.
Generally Accepted
Detailed accounting standards and practices for state and local governments as
Accounting Principles
prescribed by the Governmental Accounting Standards Board (GASB).
(GAAP)
GIS
Geographic Information System
GO Debt
General Obligation Debt
HOA
Home Owners' Association
ICMA
International City and County Management Association - professional and
educational association for government officials
Infrastructure
That portion of a city's assets located at or below ground level, including the
water system, sewer system, and streets.
City of Allen 289 FY 2009 Budget
Glossary
Internal Service Fund
A fund used to account for the financing of goods or services provided by one
City department or cost center to other departments, on a cost -reimbursement
basis.
Liabilities
Debt or other legal obligations arising out of transactions in the past which must
be liquidated, renewed, or refunded at some future date. This term does not
include encumbrances.
Modified Accrual
The accrual basis of accounting adapted to the governmental fund type
Basis
spending measurement focus. Under it, revenues are recognized when they
become both "measurable" and "available to finance expenditures of the current
period." Expenditures are recognized when the related fund liability is incurred
except for (1) inventories of materials and supplies which may be considered
expenditures either when purchased or when used; (2) prepaid insurance and
similar items which need not be reported; (3) accumulated unpaid vacation, sick
pay, and other employee benefit amounts which need not be recognized in the
current period, but for which larger -than -normal accumulations must be
disclosed in the notes to the financial statements; (4) interest earnings on
special assessment levies; and (5) principal and interest on long-term debt
which are generally recognized when due.
Mission Statement
General statement of purpose.
NCTCOG
North Central Texas Council of Governments
NPDES
National Pollutant Discharge Elimination System
NTMW D
North Texas Municipal Water District
Note
A certificate pledging payment, issued by a government or bank.
Operating Budget
Plans of current expenditures and the proposed means of financing them. The
annual operating budget is the primary means by which most of the financing,
acquisition, spending, and service delivery activities of the City are controlled.
The use of annual operating budgets is required by State Law.
PEG Access
Public Education Government access. Refers to a cable channel operated by a
local government entity.
Performance Indicators
Specific quantitative measures of work performed within an activity or program.
They may also measure results obtained through an activity program.
P.R.I.D.E.
People First, Respect, Integrity, Deliver, Excel. The P.R.I.D.E. program
recognizes and rewards employees who go the extra mile to provide
professional, quality customer service, including all full-time and part-time
personnel.
Reimbursement
Repayment to a specific fund for expenditures incurred or services performed
by that fund to or for the benefit of another fund.
Replacement Cost
The cost of an asset which can render similar service (but which need not be of
the same structural form) as the property to be replaced.
RFP
Request for Proposals
City of Allen 290 FY 2009 Budget
Glossary
RFO Request for Quotes
Reserve
An account used to indicate that a portion of fund resources is restricted for a
speck purpose, or is not available for appropriation and subsequent spending.
Reserve Fund
A backup fund for payment of matured bonds and interest should the Water &
Sewer Debt Service Fund fall short of required amounts.
Revenues
All amounts of money received by a government from external sources other
than expense refunds, capital contributions, and residual equity transfers.
Rolling Stock
Capital items such as motor vehicles, heavy equipment, and other apparatus.
ROW
Right-of-way
SAFER
Staffing for Adequate Fire and Emergency Response
Service Area
Major division within the total organization performing a function, which is
composed of departments and is under the oversight of an Assistant City
Manager who reports to the City Manager. Service areas include:
Administration, Development, and General Government.
SDE
Spatial Data Engine
SH
State highway
SSI
Service Standard Index
STEP
State Traffic Enforcement Program
Strategic Plan
Document which lists or describes major goals of an organization along with the
strategies that will be employed in attaining them.
Tax Rate
A percentage applied to all taxable property to raise general revenues. It is
derived by dividing the total tax levy by the taxable net property valuation.
Taxes
Compulsory charges levied by a government for the purpose of financing
services performed for the common benefit.
Tax Increment Financing
Tax Increment Financing; a tool to use future gains in property and sales taxes
(TIF)
to finance eligible public infrastructure such as streets, drainage, parking
garages, parks, trails, and other improvements as allowed by law, within a
reinvestment zone.
Tax Increment Reinvestment
See Tax Increment Financing; a term used interchangeably with TIF.
Zone (TIRZ)
TMRS
Texas Municipal Retirement System
TNRCC
Texas Natural Resources Conservation Commission
TxDOT
Texas Department of Transportation
TPDES
Texas Pollutant Discharge Elimination System
W & S
Water & Sewer
City of Allen
291 FY 2009 Budget
CITY OF ALLEN
KENNETH L. MAUN
TAX ASSESSOR COLLECTOR
COLLIN COUNTY
1800 N. GRAVES ST., STE 170
Box am
i P O 547-5
u McIGnney, TX 7607081106
(972) 5475020
METRO (972) 4241480 ext. 5020
FAX (972) 5475040
Email: kmaun(a)collinrountytexas.gov
October 7, 2008
Stephen Terrell, Mayor
City of Allen
One Allen Civic Plate
305 Century Parkway
Allen, TX 75013
Dear Stephen Terrell,
Attached is the 2008 Tax Roll Summary for the City of Allen.
Submission of the 2008 Appraisal Roll to your governing body for approval, in accordance with Texas
Property Tar Code, Section 26.09, will constitute the 2008 Tax Roll for City of Allen.
Please provide my office a copy of your ordinance approving the Tax Roll at your earliest convenience.
While this is a formality in the Texas Property Tax Code, we do want to fulfill the requirements of the law
and do appreciate you cooperation.
If you have any questions, please let me know.
Sincerely,
�"w
Kenneth L. Mann
Tax Assessor Collector
Cc: Kevin Hammeke,Finance Director
Peter Vargas, City Manager
Trish Featherston, Budget Manager
f file- t4A 04 a7(03-9-09
No Text
KENNETH L. MAUN
COLLIN COUNTY TAX ASSESSOR COLLECTOR
1800 NORTH GRAVES, SUITE 170
�* MCKINNEY, TEXAS 75069
2008 CERTIFIED ROLL JURISDICTION SUMMARY
AFTER SUPPLEMENT ROLL #4
JURISDICTION # 06 Allen City
TOTAL PARCELS
29,891
GROSS VALUE
7,528,023,132
TOTAL EXEMPTIONS
493,015,814
TAXABLE VALUE
7,035,007,318
2008 TAX RATE
0.556
TOTAL LEVY $39,114,640.69
i
Star Community Newspapers 07/30/08
Starring in Allen, Carrollton, Celina, Coppell, Flower Mound, Frisco, Lewisville, Little Elm, McKinney, Mesquite,
Plano, Rowlett, Southlake, and The Colony
www.scntx.com Classified (972) 422 -SELL
'624 Krona Drive
Suite 170 Recruitment: (972) 578 -WORK
Suite
Plano, TX 75074 Legals: 972-398-4233
Name:
SHELLEY GEORGE
Company:
CITY OF ALLEN CITY MANAGERS
Address:
305 CENTURY PARKWAY
Ad ID:
ALLEN, TX 75013
Account ID:
45169
Account#:
6004694
Telephone:
(214) 5094105
Fax:
(214)509-4118
E-mail:
sgeorgeGcityofallen.org
SIC code:
2
Packages:
Payments: matMd Cam
Type
Run dates:
07/31/08 to 08/14/08
Paid Amount:
Class:
1710
_
Ad ID:
563849
Ad Taker:
SLAKE
Sales Person:
922
�^
0
Inserts:
2
c`
Words:
186
Lines:
30
_
Columns:
3
N
Depth (Inches):
3.5
a'
Name lavt4 Expire Clack Amount
on Card Digits Date Number Paid
Total:
$126.00
Paid Amount:
- $0.00
Amount Due:
$126.00
NOTICE OF P C BEARING
ce is hereby given that the Allen City
ncc hearings on the proposed fiscal
Annual Budeet. The first nuhitc he:
wi[i be held at a'.
7:00 p.m. In the
Century Parkway.
ouaget by r ,rio.sor or 8.a'W. fins m mat amount
3.747 is tax revenue to be raised froth new At,= addetl m
r roll this year.
An ne wis to speak either FOR or AGAIN the n,
FYsrai Year 2008- 009 Annual Budget is Invited m attend me
hearings and voice his/her opin am.
For further infortnation, contact the City Manager, City of
305 Century Parkway, Allen. Texas, or by telephoning 214-
110.
/s/ Shelley B. George. City Secretary
No Text
[The Allen American
AFFIDAVIT OF LEGAL NOTICE
11�,��� ccount Representative of The Allen American, a newspaper printed
in the English language in Collin County, State of Texas, do hereby certify that this
notice was published in The Allen American on the following dates, to -wit
t tea. )N„aA SA- \,A 11
Account Representative of The Allen American
rbscribed and swom to t
Qll(� �—
his
day of Notary Public, Collin County, Texas
w"•" Nh,� SIEPNANIE TENILLE CAVE
. Notary PofNic, Stets of Team
$F MY COMMISSIM Eapim
Se t"b” 26, 2010
s, . , ,
Star Community Newspapers 09/10/08
Starrinfl in Allen, Carrollton, Celina, Copp ill, Flower Mound, Frisco, Lewisville, Little Elm, McKinney, Mesquite,
Plano, Rowlett, Southlake, and The Colony
www.sentx.com Classified (972) 422 -SELL
624 Krona Drive Recruitment: (972) 578 -WORK
Suite 170 Legals: 972-398-4233
Plano, TX 75074 Coug,
Name:
LORI MCCARTY
Company:
CITY OF ALLEN CITY MANAGERS
Address:
305 CENTURY PARKWAY
Ad Taker:
ALLEN, TX 75013
Account ID
45169
Account 4:
6004694
Telephone.
(214) 509-4105
Fax:
(214) 5093118
E-mail:
Imcr rtyMcityofallen.org
SIC code:
Run dates:
09/11/08 to 09/18/08
Class:
1710
Ad ID:
577262
Ad Taker:
SLAKE
Sales Person:
922
Inserts:
2
Words
182
Lines.
33
Columns:
3
Depth (Inches).
3.75
Packages:
Payments: Method Card Name Last Exxon, Check Amount
Type on Card Dpits Date Numer Paid
Total: $135.00
Paid Amount: - $0.00
Amount Due: $135.00
CITY OF ALLEN
PUBLIC NOTICE
Notice Is hereby givers that the Allen City Council
adoppted the fo6mvl Ordinance at its regular meeting held
on 7Lesday. September 9. 2008:
ORDINANCE NO. 27S3-9-06
AN ORDINANCE OF THE CITY COUNCD, OF THE CITY
OF ALLEN, COI.LIN COUNTY, TERAS, APPROVING AND
,VDOPTING, A BUDGET FOR THE FISCAL YEAR BEGIN-
NING OCTOBER 1, 2006, AND ENDING SEPTEMBER 30.
2009; PROVIDING THAT EXPENDITURES FOR SAD
FISCAL YEAR SHALL HE MADE IN ACCORDANCE WITH
SAD BUDGET: APPROPRIATING AND SETTING ASIDE
THE NECESSARY FUNDS OUT OF THE GENERAL AND
OTHER REVENUES FOR SAD FISCAL YEAR FOR THE
M ENANCE AND OPERATION OF THE VARIOUS
DEPARTMENTS AND FOR VARIOUS ACTIVITIES AND
NPROVEMENlrS OF THIN CITY: APPROPRIATING THE
VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET:
PROVIDING FOR RECORDING OF THE ORDINANCE;
PROVIDING FOR A REPEALING CLAUSE; PROVIDING
FOR A SEVERABD.TTY CLAUSE: AND PROVIDING FOR
AN EFFECTIVE DATE.
copy of this Ordinance may be read or purchased In the
Office of the City Secretary City of Allen. 305 Century
Parkway, Allen. Texas 75013 or may be viewed at
www.ei"fallen.ore
/s/ Shelley a George. City Secretary
•t
,.
The Allen American
AFFIDAVIT OF LEGAL NOTICE
I,_�om ccount Representative of The Allen American, a newspaper printed
in the English language in Collin County, State of Texas, do hereby certify that this
notice was published in The Allen American on the following dates, to -wit
Account Representative of The Allen American
scribed and sworn to th'
day of o a , ollin County, Texas
STEPHANIE TENILLat ME
Noury Public. Sime
My Commission YO1�Og
%Fd Sepjembei 2e,
No Text