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O-2654-9-07ORDINANCE NO. 26549-07 ' AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2007, AND ENDING SEPTEMBER 30,2008; APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE; PROVIDING FOR A SEVERABH,ITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a complete financial plan for 2007-2008; and, WHEREAS, the City Council has received the City Manager's proposed budget and a copy of the proposed budget and all supporting schedules have been filed with the City Secretary of the City of Allen, Collin County, Texas; and, WHEREAS, the City Council has conducted the necessary public hearings as required by law. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, THAT: ' SECTION 1. The proposed budget of the revenues of the City of Allen, Collin County, Texas, and the expenditures of conducting the affairs of the City, providing a complete financial plan for the ensuing fiscal year beginning October 1, 2007, and ending September 30, 2008, as submitted to the City Council by the City Manager, be, and the same is hereby, in all things adopted and approved as the budget of all current revenues and expenditures of the City for the fiscal year beginning October 1, 2007, and ending September 30, 2008. SECTION2. The sum of $117,391,189 is hereby appropriated for the payment of the expenditures established in the approved budget, a copy of which has been filed with the City Secretary, and is made a part hereof for all purposes. SECTION 3. The expenditures during the fiscal year beginning October 1, 2007, and ending September 30, 2008, shall be made in accordance with the budget approved by this Ordinance unless otherwise authorized by a duly enacted Ordinance of the City of Allen, Texas. SECTION 4. All budget amendments and transfers of appropriations budgeted from one account or activity to another within any individual activity for the fiscal year 2006-2007 are hereby ratified, and the budget Ordinance for fiscal year 2006-2007, heretofore enacted by the City Council, be and the same is hereby, amended to the extent of such transfers and amendments for all purposes. SECTION 5. Specific authority is given to the City Manager to make the following adjustments: 1. Transfer of appropriations budgeted from one account classification to another account classification within the same department. ' 2. Transfer of appropriations from designated appropriation from one department or activity to another department or activity within the same fund. 3. Transfers from the General Fund and all other Funds of unexpended appropriations in the amount not to exceed $1,500,000 for the fiscal year 2006-2007 are hereby ratified. SECTION 6. The City Council hereby approves the Capital Improvement Program for 2008-2012, as a plan describing and scheduling capital improvement projects for the City of Allen, and authorizes the City Manager to use the funding sources reflected in the plan. SECTION 7. All notices and public hearings required by law have been duly completed. The City Secretary is directed to provide a certified copy of the budget to the County Clerk of Collin County for recording after final passage hereof. SECTION 8. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this Ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said Ordinance, as amended hereby, which shall remain in full force and effect. SECTION 9. All Ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of this Ordinance be, and the same are hereby, repealed; provided, however, that all other provisions of said Ordinances not in conflict with the provisions of this Ordinance shall remain in full force and effect. SECTION 10. This Ordinance shall take effect immediately from and atter its passage as the law and charter in such cases provide. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON THIS THE 11TH DAY OF SEPTEMBER, 2007. APPROVED: ' Step ren errell, MAYOR APPROVED AS TO FORM: ATTEST: Peter G. Smith, CITY ATTORNEY Sh ey B. Georg C, CITY SE TARY 1 Ordinance No. 26549-07, Page 2 I Central Fire Station rlhe�7ge*@nPark( "'-�17vkn Luhlic Library CITY OF ALLEN, TEXAS ANNUALBUDGET FISCAL YEAR 2007 - 2008 CITY OF ALLEN Approved by the City Council September 11, 2007 Councilmembers Mayor Stephen Terrell Mayor Pro Tem Debbie Stout Councilmember, Place No. 2 Ross Obermeyer Councilmember, Place No. 3 Mark Pacheco Councilmember, Place No. 4 Robin L. Sedlacek Councilmember, Place No. 5 Gary L. Caplinger Councilmember, Place No. 6 Jeff McGregor Management Staff City Manager Peter H. Vargas Finance Director Kevin Hammeke Assistant Finance Director Joanne Stoehr C I T Y OF A L L E N Our Mission To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced Our Pledge to fulfill our mission in a way that: RESPECTS AND VALUES CITIZENS AND EMPLOYEES § NURTURES COMMUNITY INVOLVEMENT § DEMONSTRATES THE HIGHEST ETHICAL STANDARDS § IMPROVES EFFECTIVE COMMUNICATIONS § MODELS SAFETY § EXEMPLIFIES PROFESSIONALISM § PROMOTES TEAMWORK § DEMONSTRATES STEWARDSHIP § REWARDS MERITORIOUS PERFORMANCE§MAXIMIZES THE USE OF TECHNOLOGY § ENCOURAGES FLEXIBILITY, INNOVATION AND CREATIVITY § UTILIZES EFFECTIVE PLANNING § PROVIDES OPPORTUNITIES FOR PERSONAL AND PROFESSIONAL GROWTH FOR ALL PERSONNEL § AND ASSIGNS APPROPRIATE RESPONSIBILITY AND ACCOUNTABILITY. CITY OF ALLEN GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Allen Texas For the Fiscal Year Beginning October 1, 2006 P,c,,&mt Executive D,.c., TABLE OF CONTENTS BUDGET OVERVIEW Letterfrom City Manager..............................................................................................1 FundStructure..................................._..............................................._............ ....... 13 Budget Process — Basis, Process, and Amendments...............................................17 52 BudgetCalendar.................................................................................................... 19 Budget Process — Strategic Plan and Capital Budget ................................................. 20 StrategicPlan............................................................................................................ 21 Investment Policies and Other Financial Practices.....................................................35 57 EconomicOutlook........................................................................................................40 83 RevenueSummary .................................................................................................... 41 Combined Budget Summary ....................................................................................... 44 OrganizationalChart ........... ..... ........... :..................................................................... 46 StaffingSummary .........................................................................................................47 GENERALFUND OVERVIEW Revenue and Expenditure Summary .........................................................................49 Revenue and Expenditures by Function Charts.......................................................... 51 Revenues................................................................................................................ 52 TaxStructure .......................................................................................................... 54 RevenueAssumptions................................................................................................ 55 Expenditures by Function.......................................................................................... 56 Expenditures by Classification................................................................................... 57 GENERAL FUND DEPARTMENTS CitySecretary .......................................................................................................... 59 MunicipalCourt ........................................................................................................ 63 CityAdministration................................................................................................... 67 Public and Media Relations Office............................................................................. 71 Information Technology.............................................................................................75 Human Resources...................................................................................................... 79 InternalServices __.... ...................._......................................................................... 83 Police... ........ ......... _..... ................. ..................... .................................................. ... 87 Parks& Recreation ...... .................. ............. ......... ...... ............................................... 93 Library..... ... .._.............. ..............................................................................._...99 Fire......................................................................................................................103 Building and Code Compliance ............. ............... ..... ..... ...... ............ ....................107 Planning and Development.................................................................................111 CommunityServices..................................................................................115 Finance... ....................._ __.................................. ._............ ..... .............. 125 Engineering.................. _................ ... .................. _..............................129 CITY OF ALLEN October 1, 2007 Mayor Steve Terrell Members of the City Council City of Allen Allen, Texas Mayor Steve Terrell and Members of the City Council: I am pleased to present the adopted 2001-2008 City of Allen Annual Budget, for Municipal Services. This budget represents the expected revenues and planned expenditures for the City's fiscal year from October 1, 2007, to September 30, 2008. It has been prepared in conformance with the requirements of Article IV of the City Charter, City financial policies, and State law. The public hearings on the proposed 2007- 2008 budget and tax rate were held August 14, 2007, and August 28, 2007, and were adopted on September 11, 2007. The 2008 fiscal year budget will maintain the City's fiscal strength and enable our commitment to providing high quality City services. This budget is designed to meet the existing and emerging needs of the City. It provides funding to continue current services and programs, and to support the ongoing extension of services to our growing community. In particular, it anticipates the higher demand in levels of service for new development projects such as Waiters Creek at Montgomery Farm, the Angel Field Center, The Village at Allen, and the future events center. The 2008 fiscal year total combined budget revenue plus beginning fund balance equals $157,577,653 and total budgetary expenditures are estimated at $117,391,189. Balancing the needs of the community with available financial resources presents an annual challenge in the development of the budget. The 2007-2008 budget reflects the efforts of the Governing Body and City Staff to address the need to provide services and facilities to support our vibrant and growing community while maintaining a strong financial position. This budget represents the overall plan for accomplishing our goals and objectives for the 2008 fiscal year. ITURY PARKWAY • ALLEN, TEXAS 75013-8042 • 214.509.4100 WEB: www dtyofallen org • EMAIL. cm0eityofelleo.otg Property Values According to the Central Appraisal District, the total assessed property value for 2007- 2008 equals $6.45 billion, which equates to an overall increase of approximately $734 million (12.8%) from the preceding year. Assessed property values have increased 45.6% over the past five years, as illustrated in the following graph, and reflect the significant growth we have experienced. Proposed Tax Rate The adopted budget reduces the City's tax rate from $0.558 to $0.557 and continues the City's commitment to providing high quality services. Through careful fiscal management, the City Council has been able to reduce the tax rate each year since 1994. Even with a decrease in the tax rate, this budget prepares the City for its future obligations and adheres to the City's long-term financial plan. Of the total tax rate, $0.427 is dedicated to operations and maintenance (O&M) in the General Fund, and $0.130 is dedicated to general obligation debt service. The portion of the tax rate contributed to debt service is 23.4% of the overall tax rate and is consistent with the City's policy to maintain the debt service portion below 40°/a. t.11 M M M _ 1 �l tl- ll- 11 11 .l, lt, It 11 lt: The average single family home value is currently $210,600, an increase of $12,600 (6.4%) from the previous year. With a property tax rate of $0.557, the municipal tax paid on the average single family home will be $1,173. Home Value 2007 Property Tax $0.558 $100,000 $558 $180,024 2003 avg.) $1,005 $184259 2004av . $1,028 $189,600 2005 avg.) $1,058 $198,000 2006av . $1,105 $210,600 2007av .) $1,173 Debt Service A portion of the City's property tax rate is assigned to the debt service fund to pay for the General Obligation (G.O.) Bonds and Certificates of Obligation that have been issued for the acquisition of public land or construction of public infrastructure and facilities. The City Council continues to place a high priority on the strategic goal of investing in the community's infrastructure. It is important to note that with the G.O. Bond issue in August 2007, we will have issued $83.95 million worth of bonds and certificates from the authorized $169.4 million. Our debt service payments now total $8.8 million per year. Strategic Planning On January 20, 2007, the City Council articulated seven goals for the City of Allen. The goals set by the Council become the Strategic Plan for the City, a working document providing for the community's highest priority needs. These goals not only set priorities for City Staff, they are the basis for budgetary determinations. The City's vision and goals developed within the Strategic Plan are listed below. Strategic Goals for the City of Allen, Fiscal Year 2008 Goal 1 Enhance neighborhood livability and safety. Goal 2 Cultivate alliances and partnerships with agencies and governmental units that affect Allen. Goal 3 Improve regional mobility through transportation initiatives. Goal Signify, enhance, and communicate Allen's identity to the region and the nation. Goal 5 Systematically invest in public infrastructure. Goal 6 Maintain operational excellence in City government services. Goal? Provide public support for new economic investment in Allen that broadens the employment base, provides desired goods and services for residents, and contributes to the community character and identity. New Programs and StaffingLevels evels Last year's staffing level increase was largely due to the operation and maintenance needs associated with new facilities. This year's proposed positions will continue the City's mission of providing high quality services to the community, enhancing the conditions of living and public confidence. With the strategic goal of "enhancing neighborhood livability and safety," the recommended budget adds six new positions in the Fire Department and five new positions in the Police Department. The overall increase in staff will allow the City to support a higher level of service required by new development within the City. The addition of an ambulance crew to be located at Fire Station #2 and two new Sergeant positions in the Police Department demonstrates an ongoing commitment of providing the citizens of Allen a safe and secure environment. The City currently supports a staff of 622.29 full-time equivalent employees allocated among the operating departments. This current employment level will be increased by 25 full-time equivalent positions in this proposed budget. Of that total, 21.50 are budgeted from the General Fund, and 3.50 are budgeted from revenue supported funds. New positions created in this budget for the upcoming year are presented below and additional details can be found in the summary for each operating fund budget. Building and Code > Engineering I Finance 2 Fire 6 Human Resources 1 Information Technology 2.5 Municipal Court 0.5 Parks and Recreation 2 Police 5 Solid Waste 0.5 Water & Sewer 3 Total 25 *Full-time Equivalent The graph below reflects the number of employees per thousand citizens for the past five years. Employees per Thousand Citizens 8.5 — xi 8.3 8.3 _ 8.15 ON— IML i+ t 7.9 7.9 .. 7.7 }, 7.5 2003-2004 2004-2005 2005-2006 2006-2007 2007-2008' *Proposed General Fund The General Fund is used to account for all expenditures of traditional government services. This fund finances operations such as Public Safety, Library, Administration, Building and Code, Community Services, Parks and Recreation, Engineering, Planning, and Municipal Court. General Fund revenue is generated from ad valorem property taxes, a one -cent portion of the sales tax, and a variety of fees for services. General Fund revenues and budget transfers total $52,659,334 for the 2007-2008 fiscal budget, an increase of 15.8% from the original 2006-2007 budget. The sales tax remains at the State maximum rate of 8.25% with t% contributed to the City of Allen's General Fund and is projected to generate revenue of $10.4 million. While the City remains cautiously optimistic in sales tax projections, this reflects a 7.68% increase from the revised 2006-2007 budget to reflect an improved economic outlook for sales in Allen from increased commercial development and population growth. General Fund operating expenditures and budget transfers total $52,454,814 reflecting a 14.1% increase from the original 2006-2007 budget. The total ending fund balance for the General Fund is projected to be $12,676,713, leaving 88.2 days of operational expenditures in reserve, well above the City policy of 60 days. The City of Allen utilizes a conservative strategy when projecting revenues and expenditures. Revenue and expenditure patterns are closely monitored so that adjustments to spending patterns can be implemented, if needed. The City considers many influences as presented throughout this document along with trend analysis to develop and manage the budget as the year progresses. The following paragraphs highlight the program enhancements and personnel changes reflected in the 2008 fiscal year General Fund budget: • The 2008 budget includes an update to the City's classification and compensation plan at a total cost of $580,000. It is anticipated that the program will go into effect October 1, 2007. This will be the second time we have conducted a salary survey with the 13 benchmark cities included in the compensation plan approved by the Council in 2003. • Due to the increase in the number of health permits within the City, the Building and Code Department will be adding an Environmental Health Specialist. This will also allow the City to begin offering a Certified Food Handler's Course to those employed in the food services industry, as well as provide increased inspection of the 327 permitted facilities within the City. The department will also increase a part-time Customer Service Representative to full-time to more effectively handle the amount of foot traffic at the front counter. Building and Code has also set aside funds to implement third -party plan review, which will assist in providing a timely review of building plans, particularly during peak submittal times. • With the recent approval of the CIP Bond Program, the Engineering Department will be adding a Construction Manager to help manage the capital improvement projects anticipated over the next seven years. This position will be paid for from interest on project funds. • In order to maintain prudent financial analysis and accounting support for the numerous projects within the City of Allen, the Finance Department will be adding an Accountant and a Budget/Financial Analyst. The Accountant will account for capital improvement projects and will be responsible for the accounting requirements of the Arts of Collin County (ACC) and such projects as the Garden District and Central Business District TIF zones. This position will be partially funded from both interest on project funds and the ACC payment for support services. The Budget/Financial Analyst position will track TIF sales and property taxes, and will ensure the related mandatory reporting requirements are met. This position will also assist in payroll, budgeting, and research projects. This position will be partially funded from both TIF zones. • With an increased demand in medical service calls, the Fire Department has determined the need for an additional ambulance at Fire Station #2, located on Exchange Parkway near Allen Heights Drive. In order to completely staff the apparatus, it requires six Firefighter/Paramedic positions. • Human Resources Department will be adding a Human Resource Analyst position in fiscal year 2008. The Analyst will perform statistical analysis, including compensation/classification, turnover statistics, EEO -4 reporting, policy interpretation, and special projects. The Analyst will also assist with monitoring employee pay and benefits to ensure adherence to City of Allen policies and procedures. • The Information Technology Department will focus its efforts on implementation of the second -year of the five-year master plan. In particular, the development and posting of an RFP for a new system -wide public safety application package. A System Administrator specializing in public safety applications will be added to the department. Also, due to the number of computers with public access and number of service requests generated from the library, a new Systems Analyst will be housed at the library. The Administrative Assistant position will be increased from part-time to full-time. • With an increase in the number of citations each month for over a year, the Municipal Court work load has significantly increased. Adding a part-time Deputy Court Clerk will assist with customer traffic, phone calls, and the processing of court cases. This position will also allow the Court Administrator and Court Clerk the ability to devote more time to strategic planning and departmental initiatives. • Due to the number of Capital Improvement Program and Community Development Corporation projects in the near future, the Parks and Recreation Department will be placing a greater emphasis on project management. To that end, the department is reclassifying a Landscape Architect position to an Assistant Director. This position will have responsibility over the multiple capital projects within the department. The department will add two positions: a Park Planner to assist in the development and management of future park projects and a Park Inspector to provide inspection attention to parks and trail projects throughout the City. • The Police Department will reorganize their current command staff from one Assistant Chief and three Captains to three Deputy Chiefs and one Captain. This will facilitate improved communication and greater attention to an increasingly specialized department. The department will also receive two Sergeant positions, one Property Evidence Technician, an Administrative Assistant position for the Criminal Investigations Division, and one Animal Shelter Attendant. The Police Department's budget for 2008 has particular emphasis on the acquisition of equipment with the purchase of three Ford Crown Victorias for Patrol, 2 Chevrolet Impalas for Criminal Investigations, and an Animal Control Truck and Cage System for Support Services. Water and Sewer Fund The Water and Sewer Fund is expected to begin fiscal year 2008 with an $8.6 million working capital balance. The total fund revenues are expected to be approximately $24.9 million, allowing for budgeted expenses of $24 million. Expenses include a $1.8 million transfer to capital projects for systematic water and sewer infrastructure replacement projects and future CIP funding. The fund is expected to finish fiscal year 2008 with approximately $9.5 million in working capital reserves, which exceeds the bond covenant requirements of keeping the reserve at 1.2 times the size of annual debt service obligations. This healthy balance is necessary to fund the future capital projects and ongoing maintenance planned to ensure that the water and sewer infrastructure will meet the demands when the City reaches build out. In fiscal year 2008, the Water and Sewer Fund will acquire equipment that will make the delivery of services safer, more efficient, and will assist in further improving our abilities to maintain the water and sewer systems, detect leaks in the water system, and monitor inflows into the sewer system. Key pieces of new equipment include a vactor truck and mobile power unit. In conjunction with the City's new strategic objective to "Develop water conservation initiatives that encourage residents, businesses and City operations to adopt a 'low water -use' lifestyle," the fund will be adding a Water Conservation Manager. This position will play a critical role in the development of educational programming and public relation campaigns to educate and encourage the general public regarding water conservation initiatives. Also proposed is a part-time education specialist to assist with the programming. The fund will be adding a Code Enforcement Officer to be utilized for enforcement of both water conservation and illegal dumping. This position will be funded out of both the Water and Sewer Fund and the Solid Waste Fund and will be supervised by the Code Compliance Division in the Planning and Development Department. A Customer Service Representative position in the Utility Billing Office will increase from part-time to full-time to improve upon current levels of service. Solid Waste Fund The Solid Waste Fund represents the financial activity related to solid waste collection and disposal, including recycling services, and management of household hazardous waste. The anticipated revenues in fiscal year 2008 are $4,684,000 with budgeted expenses totaling $4,607,556. The total ending fund balance for the Solid Waste Fund is projected to be $2,202,450. The fund is adding a part-time Keep Allen Beautiful Coordinator Education Specialist position and increasing a Customer Service Representative from part-time to full-time to assist the Waste Services staff to answer the growing number of calls for assistance in the waste services area. The fund is also sharing the cost of the new Code Enforcement Officer position with the Water and Sewer Fund. Parks and Recreation Special Revenue Fund The Parks and Recreation Special Revenue Fund represents the operation of the recreation programs provided by the City of Allen. This includes the operation of the Don Rodenbaugh Natatorium and Ford Pool, the Joe Farmer Recreation Center, the athletics programs and special events. The fund combines all the recreation programs and operations for which the revenue comes mostly from user fees. Although many activities pay for themselves, the other special event related programs require General Fund participation to offset the cost/recovery mechanism. Total fund revenues are expected at $2,483,141, allowing for budget expenses of $2,435,988. Golf Course Fund The Chase Oaks Golf Club continues to restore its reputation as one of the best courses in the area by steadily improving its facilities and programs. Over the past several months, the course has completed renovations to the pavilion providing full service banquet facilities for our patrons along with additional space for support of the growing tournament play. With required renovations of the restroom facilities soon to be complete, the vast majority of the clubhouse will have been impacted by renovations over the past year. In 2007, Chase Oaks Golf Club was named "The Best Public Golf Course" in the Dallas division by Texas Golfer Magazine and maintained its four-star rating from Golf Digest in its annual "Places to Play." Fund revenues are expected to total $2,118,704 with budgeted expenses of $2,118,704. There is a planned operating transfer in of $262,155 from the General Fund. Risk Management Fund The Risk Management Fund is the combination of all risk and liability obligations the City incurs. Included in the fund are health and dental costs, for which the City is self- insured. The fund also includes premiums for workers' compensation as well as property and liability insurance expenses. Healthcare costs continue to rise; however, the City currently has a prudent fund balance and a positive trend in recent claims history. Therefore, the City has opted to increase its portion of health and dental premiums 8%, but is not raising employee costs for the upcoming fiscal year. The City will maintain a fiscally sound fund, while allowing employees to benefit from the recent reduction in claim expenses. For 2008, the City of Allen will contribute 76% of the total cost of the health insurance premiums with the employees making up the remaining 24%. Workers' compensation insurance premiums will decrease slightly (5.82%) due to the City's claim history. The budgeted amount for this coverage is $394,350. Property and Liability insurance costs are projected to increase by 10.6% over fiscal year 2007. For this coverage, the total anticipated amount for fiscal year 2008 is $566,386. The Risk Management Fund continues to be in good financial condition. The fund balance continues to provide the financial security needed in the event that catastrophic claims should occur. Capital Improvement Program (CIPI In May 2007, Allen citizens authorized the issuance of $77.895 million in General Obligation Bonds to fund capital improvement projects over the next seven years. These projects represent a significant investment in the City's infrastructure, public facilities and recreational assets. The approved Capital Improvement Program (CIP) includes projects that address a wide range of capital needs ultimately funded from a multitude of sources. The first year of the newly authorized CIP program totals $9.39 million and includes: streets and drainage projects; park land acquisition and enhancements; the public art master plan; and public safety facilities and communication upgrades. The plan recognizes the benefits such projects will bring to the City, as well as the fiscal requirements and obligations each of these projects will entail. Total estimated CIP expenditures for FY 2008 are $34.6 million, which includes the $9.39 million mentioned above, as well as projects funded by all other sources. Conclusion This completes the highlights of the proposed 2008 fiscal year budget. It is appropriate to thank the department directors who have put much time and expertise into the development of the proposed budget. The development of this budget would not have 10 been possible without the hard work of our Finance Department, in particular, Kevin Hammeke, Joanne Stoehr, and Trish Featherston. In addition, I would like to give a special thanks to all City employees who have worked so hard to provide quality services to our citizens and who are committed to the success of the City of Allen. Respectfully submitted, d --- Peter H. Varg City Manager 11 CITY OF ALLEN CITY OF ALLEN FUND STRUCTURE 2007-2008 FISCAL YEAR The funds that make up the operating budget are divided into three categories: Governmental Funds, Proprietary Funds, and Component Units. Governmental Fund Types Governmental funds are those generally used to account for tax -supported governmental activities. The City accounts and budgets for Governmental Funds using the modified accrual basis of accounting. This basis means that revenue is recognized in the accounting period in which it becomes available and measurable, while expenditures are recognized in the accounting period in which they are incurred. General Fund The General Fund accounts for all financial resources except those required to be accounted for in other funds, and include basic governmental services such as Police, Fire and Parks functions among others. All general tax revenues and other receipts that are not allocated by law or contractual agreement to other funds are accounted for in this fund. Debt Service Fund The Debt Service Fund accounts for the accumulation of resources for, and the payment of, general long-term debt principal, interest and related costs. Tax Increment Financing Fund The Tax Increment Financing Fund accounts for property tax and sales tax revenues and eligible infrastructure expenditures associated with the City's Tax Increment Financing (TIF) zones and related TIF agreements. Special Revenue Funds The Special Revenue Funds account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. Parks and Recreation Fund The Parks and Recreation Fund is used to account for funds received and expended for classes and other leisure activities offered by the City. Antenna Rental Fund The Antenna Rental Fund is used to account for funds received for rental of space on water towers for antennas, and expended for advancement of the arts in the City. Hotel Occuoancy Tax Fund The Hotel Occupancy Tax Fund is used to account for funds received from hotel occupancy tax and expended as allowed by state law. City of Allen 13 FY 2008 Budget CITY OF ALLEN FUND STRUCTURE 2007-2008 FISCAL YEAR Grants and Special Revenue Fund The Grants and Special Revenue Fund is used to account for monies received from other governmental agencies that have restricted legal requirements and muni -year budgets. The Citys matching portion is transferred in from the applicable operating fund. In addition to grants, this fund accounts for special revenue sources such as Public Education Government access (PEG), Court Security and Technology fees, Juvenile Case Manager, and Child Safety. Proprietary Fund Types Proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the time the liability is incurred. There are two types of proprietary funds included in the budget: Enterprise Funds and Internal Service Funds. Enterprise Funds The Enterprise Funds are used to account for operations that are financed and operated in a similar manner to a private business enterprise. The intent of the governing body is that the cost (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. Water and Sewer Fund The Water and Sewer Fund is used to account for the provision of water and sewer services to the residents of the City. Activities include administration, operation and maintenance of the water and sewer system and billing and collection activities. Acquisition and construction of major water and sewer capital facilities and repayment of indebtedness from related bond issues and lease purchases are accounted for by this proprietary fund. All costs are financed through charges made to utility customers with rates reviewed and adjusted when necessary to ensure integrity of the fund. Solid Waste Fund The Solid Waste Fund is used to account for revenue and expenses associated with the privately contracted trash collection service and the solid waste disposal contract with the North Texas Municipal Water District. Drainage Fund The Drainage Fund is used to account for the provision of developing and maintaining proper drainage services to the residents of the City. Golf Course Fund The Golf Course Fund was established to support the daily operations of the Chase Oaks Golf course, purchased in October 2004, in order to provide additional recreational opportunities for the citizens of Allen and the surrounding region. City of Allen 14 FY 2008 Budget CITY OF ALLEN FUND STRUCTURE 2007-2008 FISCAL YEAR Internal Service Funds The Internal Service Funds are used to account for financing of goods or services provided by one department or agency to other departments or agencies of the City, or to other governmental units, on a cost -reimbursement basis. Replacement Fund The Replacement Fund accounts for the cost associated with the acquisition of capital assets such as vehicles, machinery and equipment through the rental of such items to other departments. Risk Management Fund The Risk Management fund accounts for the health insurance portion of employee benefits, for which the City is self-insured. The fund also includes property and liability insurance and worker's compensation insurance, as well as the administrative costs of operating the fund. The total costs of this fund are charged proportionally to each of the other operating funds. Component Units Allen Economic Development Corporation (AEDC) The AEDC is a legally separate entity from the City and is responsible for aiding, promoting and furthering economic development within the City. Community Development Corporation (CDC) The CDC is a legally separate entity from the City and is responsible for supporting the improvements in community parks and recreation, streets and sidewalks, public safety and the community library. The chart below shows the relationship among the various funds and their primary revenue sources. Revenue Sources Property Sales & Use User Tax Tax Fees Special Revenue Internal services General Fundx x Debt Service Fund x Tax Increment Fin Fund x x Rotel Tax x Community Dev Corp x Economic Dev, Corpx Water & Sewer x Solid Waste x Drainage x Golf course x Park & Red Programs x Antenna Rental x Grants & special Rev x Replacement Fund x Risk Management x City of Allen is FY 2008 Budget CITY OF ALLEN FUND STRUCTURE 2007-2008 FISCAL YEAR Other Funds In addition to the funds presented in this document, the following funds, although not part of the annual operating budget, are audited each year and are included in the City's Comprehensive Annual Financial Report (CAFR). All are classified as Governmental fund types. Capital Projects Funds The Capital Projects Funds account for all resources used for the acquisition and/or construction of major capital facilities by the City, except those financed by proprietary funds and trust funds. The budget for these funds is presented by project type as a five-year plan in the City's Capital Improvement Program document. This document is approved, and the updated plan is adopted, each year at the same time the annual operating budget is adopted. These funds include: General Capital Projects, Street Improvements, Park Improvements, Library fund, General Obligation Bond fund, Certificates of Obligation fund, Public Safety — Fire, Public Safety — Police, and Drainage Improvements. More detailed explanations of the purpose of each fund may be found in the Comprehensive Annual Financial Report. Other Special Revenue Funds Although these funds are not included in the annual adopted operating budget, the proceeds from these specific revenue sources are legally restricted to expenditures for specific purposes. The purpose of each of these funds is as follows: Asset Forfeiture Fund — to account for activities associated with assets legally seized and forfeited. Library Acquisition Fund — to account for funds received and expended for the acquisition of library books and other resources. Park Dedication Fund — to account for funds received and expended for the acquisition of additional park land and for the development of neighborhood parks. City of Allen 16 FY 2008 Budget CITY OF ALLEN BUDGET PROCESS 2007-2008 FISCAL YEAR Budget Process The budget process is a yearly activity as set forth in the City Charter, Article IV, Section 4.01 to 4.10. The City Council adopts an annual budget prepared by City Management. It is part of the strategic planning process the City of Allen uses to proactively forecast programs needed in a fast growing community. The budget process starts each year in January with the City Staff analyzing new projects and goals that the City Council has identified as areas of interest and would like to see developed into the strategic plan. The Finance department updates projections of major revenue sources to determine whether total expenditures will need to be adjusted accordingly at midyear. In February a team made up of representatives from Planning, Engineering, Community Services, Building and Code, and Finance meets to develop the basic assumptions that will be used during the budget process. Also during this time departments begin preparing their personnel requests for the coming year; these are due to Human Resources in mid-March, to allow time for evaluation and pricing prior to budget input. During March and the first part of April departments prepare their requests for items to be replaced from the Replacement fund. In April, a team made up of representatives from Finance and the departments that have fleet operations evaluates these requests and prepares a recommendation for the City Manager. At the budget kickoff meeting in April, the City Manager gives departments the guidelines to be used in preparing budget requests. The budget is broken down into three parts: a year-end estimate, a base budget for the upcoming year and new programs for the new fiscal year. The year-end estimate is a projection of revenues and expenditures for the remainder of the current fiscal year. All accounts are evaluated to determine whether they need to be adjusted from current budgets. Accounts that are under or over budget are revised to meet year-end needs. New projects are not added to the year-end estimate. Only the cost for maintaining the current base operation is revised as needed. The base budget estimate for the upcoming fiscal year is the proposed cost for maintaining the current base operation, and assumes no additions of personnel or equipment. Activities that require additional resources to maintain the current service level, due to factors such as growth or new facilities, are considered additions to the base budget, and are included in the new programs part of the budget. Increases to the operating portion of the base estimate are limited by a set percentage that is tied to an economic indicator to reflect inflation. All capital and one time purchases from the previous fiscal year are not included in the base budget. The third part of the budget is new programs. This is defined as any change in program emphasis, expenditure of funds, or allocation of personnel or equipment that will result in a change in the level of service currently being delivered. All requests for new personnel, fleet, or equipment that represent a net addition to the operation are included in new costs. For each new program, the department provides a description, itemization, and justification for all costs included in the new program. These are submitted by the departments in a list prioritized according to need. City of Allen 17 FY 2008 Budget CITY OF ALLEN BUDGET PROCESS 2007-2008 FISCAL YEAR When all three parts of the budget have been prepared by the departments, Finance reviews them to ensure they are within the budget guidelines. Once all departmental budgets are completed, each director meets with the City Manager to discuss their requests for the upcoming year, as well as any adjustments needed in the current year. The City Manager makes any necessary changes, and submits the proposed budget to Council at the second Council meeting in July. At the budget workshop meeting in August, Council has the opportunity to review the budget with the City Manager and Directors, and discuss their opinions and any concerns. After the Council budget workshop there is a public hearing on the budget and a public hearing on the tax rate. Although public hearings on the tax rate are only required by law if certain criteria are met, the City conducts at least one public hearing each year whether required or not. This gives Citizens a chance to voice their opinions. In the FY2008 budget process, two public hearings were required on the tax rate. To be consistent, the City chose to hold two public hearings on the budget as well. The City Council adopts the final budget at the first regular Council meeting in September. Budget adjustments/amendments Budget changes that do not affect the "bottom line" total for a department, but transfer dollars from one line item to another within a department's operating budget, or changes between divisions within a department, are allowed at each Director's discretion. Any budget adjustment that brings about a change in the total appropriation for a department may be allowed by the City Manager at the written request of the department, based on the City's ability to fund these requests. Any budget adjustment that brings about a change in total appropriations requires Council's approval in the form of an ordinance. City of Allen 18 FY 2008 Budget CITY OF ALLEN July II July 13 July 24 July 25 July 31 August 2 (Thursday) August 2 (Thursday) August - date TBD August 10-12 August 14 August 15 August 16 (Thursday) August 16 (Thursday) August 23 (Thursday) August 28 August 29 August 30 (Thursday) September 11 October 12 Briefing to department heads on proposed budget Departmental performance measures due to Finance Deliver Proposed Budget to City Council; Council takes record vote to place on the agenda of a furore meeting a proposal to adopt the tax rate; Council sets public hearing dates for budget and our rate Deadline for chief appraiser to certify rolls to taxing units Calculation of effective and rollback tax rates (County publishes in W paper) County publishes first notice of public hearing on out rate (at least 7 days before public hearing); post on City website and cable channel until 8/29 (day after 2nd public hearing) City publishes first notice of public hearing on budget (5 to 15 days before public hearing) CIF document to Planning & Zoning Commission Council budget workshop First public hearings for budget and tax rate; announce date, time, and place of vote on tax rate Briefing to department heads on results of budget workshop County publishes second notice of public hearing on tax rate (at least 7 days before public hearing) City publishes second notice of public hearing on budget (5 to 15 days before public hearing) County publishes first Notice of Vote on Tax Rate Second public hearings for budget and tax rate; announce date, time, and place of vote on our rate Remove notice of public hearing from website and TV; post Notice of Vote on Tax rate until 9/12 County publishes second Notice of Vote on Tax Rare Adopt budget at regular council meeting; adopt tax rate at regular Council meeting Final document published City of Allen 19 FY 2008 Budget PROPOSED BUDGET CALENDAR FISCAL YEAR 2007-2008 OcL - Nov. 2006 Departments prepare Strategic Plan updates December 15, 2006 Strategic Planning meeting - Executive Staff January 20, 2007 Strategic Planning with Council January 31 Vehicle replacement lists, forms, and instructions sent to departments March 7 Budget assumptions meeting March 12 LT. requests due to I.T. March 16 Vehicle/equipment replacement requests due to Finance (Inspections between 3116 and 3123) March 16 Personnel requests due to Human Resources March 22 Preliminary meeting - Risk Management fund March 29 Vehicle Replacement Committee meets April 3 Budget kickoff meeting (9:30am, Council chambers) April 4 & 5 H T E budget data entry training (April4 at gam and 1:30pm; Aprils at 70am) April 5 IT. Committee meets April 12 Vehicle Replacement and I.T. recommendations to City Manager April 17 Capital Projects (CIP) information due to Engineering department April 24 Budget input deadline for: Publicand Media Relmiaru Finance G'brary Planning City Sevviaryad Council CommunitySv r(Admin) Why Collections IT May 1 Budget input deadline for: Pohoe..d Fire Bmldingand Code CityAdmini#ration Engineering Community Services (all other) Parka and Recreation Human Resources Risk Management April 24 - May 18 Finance reviews departmental submittals; meets w/ departments as needed May 14-18 Staff review of Hotel Grant applications for completeness Week of May 14 Hotel Tax Committee reviews applications and makes recommendations to City Manager May 24 - June 7 City Manager/department head budget review (Memorial Day holiday is Monday, May 28) June 15 Department summary pages due to Finance; Org charts to Finance from Human Resources June 15 -July 1 Final budget preparations July 2 Preliminary budget information to Council July II July 13 July 24 July 25 July 31 August 2 (Thursday) August 2 (Thursday) August - date TBD August 10-12 August 14 August 15 August 16 (Thursday) August 16 (Thursday) August 23 (Thursday) August 28 August 29 August 30 (Thursday) September 11 October 12 Briefing to department heads on proposed budget Departmental performance measures due to Finance Deliver Proposed Budget to City Council; Council takes record vote to place on the agenda of a furore meeting a proposal to adopt the tax rate; Council sets public hearing dates for budget and our rate Deadline for chief appraiser to certify rolls to taxing units Calculation of effective and rollback tax rates (County publishes in W paper) County publishes first notice of public hearing on out rate (at least 7 days before public hearing); post on City website and cable channel until 8/29 (day after 2nd public hearing) City publishes first notice of public hearing on budget (5 to 15 days before public hearing) CIF document to Planning & Zoning Commission Council budget workshop First public hearings for budget and tax rate; announce date, time, and place of vote on tax rate Briefing to department heads on results of budget workshop County publishes second notice of public hearing on tax rate (at least 7 days before public hearing) City publishes second notice of public hearing on budget (5 to 15 days before public hearing) County publishes first Notice of Vote on Tax Rate Second public hearings for budget and tax rate; announce date, time, and place of vote on our rate Remove notice of public hearing from website and TV; post Notice of Vote on Tax rate until 9/12 County publishes second Notice of Vote on Tax Rare Adopt budget at regular council meeting; adopt tax rate at regular Council meeting Final document published City of Allen 19 FY 2008 Budget CITY OF ALLEN BUDGET PROCESS 2007-2008 FISCAL YEAR Strategic Plan The City of Allen takes the "team approach" to strategic planning. All departments participate in the development of the City's Strategic Plan, which is a detailed expansion of the seven goal statements developed by the City Council. The City Council, along with the City Manager and Directors, has identified one or more strategies related to each goal. Each of those strategies has one or more objectives which are incorporated into the budget as resources are needed to achieve them. Although the department summaries found throughout this document primarily have information regarding their normal, "daily" operations, you will also see some tasks which relate to the attainment of these objectives. Each year, beginning in October, departments provide the City Managers office with an updated status for each objective, as well as any suggestions for additional objectives which will help achieve the City's overall goals. These are compiled into the updated Strategic Plan document, which is presented to Council at the January strategic planning session. This session is attended by the Council, the City Manager, Assistant City Manager, department Directors, and Assistant Directors. At this meeting, Council reviews the status of existing goals, and identifies additional goals. Based on this input, any newly identified goals and objectives are then incorporated into the revised, updated document. On the following pages the Strategic Plan Summary is presented, followed by a list of the objectives for each goal strategy. A complete list of tasks related to each objective may be found in the complete Strategic Plan document, published by the City Manager's office. The information presented here is from the 2007 Strategic Plan document, which was the basis and justification for some of the budget items requested for FY 2007-2008. Capital Budget The capital planning and budgeting process is a major, ongoing part of the strategic planning process. Each year, the Engineering and Planning departments, working with other departments, reevaluate project priorities, review funding sources, and identify new projects as needed. This information is incorporated into the five-year CIP document. The updated document is given to the City Council in late July, at the same time the proposed budget is presented. Approved by Council at the same time the annual operating budget is adopted, this document is used as a guide for project, debt, and other related budget planning. As such, future years are subject to change. In addition, debt issuance for many future projects is subject to voter approval. Throughout the year projects are monitored and reprioritized as necessary. The City utilizes the project accounting and budgeting components of the financial software to assist with the monitoring aspect of the process. Monthly reports are provided to Council to keep them informed of the status of projects. Information from the CIP document, along with further discussion of capital projects, may be found in the "Capital Projects" section of this book. City of Allen 20 FY 2008 Budget � C (L a d u c Q 'rm O Oa-1 L C d Y � � U ^o a N - �„ of 4;1,,,, 21 FY 2008 Budqet m m e d � O o 0 9 o Q Cr o O o o p p p 4 q -i Q Q ¢2 O Q Q -i 0 0 i V d W N n n A 9 a C LL e e O m a y _e W m o 0 =Ve -", e e A A 'u a n a a a a C a a a a u S a s n d Auk i a ^ E E Cm u W O Vi' d N W N 0 6 a 9 > 'LC w., d U Y O L C 9 9 9 a EO D d u v -0aa o° OM °cfoD° f ei� m v : o W a n E c e u q o2 J QI m a°o c u o Y u E u a O 2 'c `= wsl 0. c d T q u n o tly em 8 a d Y n .Yi n>; 2 O O w ., p Q, eqq e d C>> W C ° C >= L O d D C O O C O O O G d Z e O = w w O" d U o� v i m oC U oC o UC U 9 m c OC .. CC N C C._ w. C4 pij m.'u r [V el j ,C N y C 'a i o O a oa0 y�(�• W Yd YY dY D w N d i >. 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Cw , a a a w 6 a a a " m r C G8m cc .n °ud N E d U i0 9a � C{V T C m C Y ¢2 i0n m5 0 E,w n S G «o'a 1. L m m m q p Ll n vY t: W G E m2 C c Y a a C O € c E y E m i � E i 'n efi'oc o d m u u eEr� e' �a SE no cv cu a 6m V J0 t M p Q EI n ywy_AY m« O O q q W O u>> a• E d d Y O •am Y d N r C! a n O - ri a O - - .�. m S H O O c o ff O N O m O i f City of Allen 33 FY 2008 Budget )k /\ J City of Allen k \ 2 a \ 0 /{k \ ƒ })$ ( ) ) | )()k 115 -- / ( k \�) )/!k a� - - |!| » ) :c __ |J# ) - ; ||/|!!:!!| a!!!|]|!7| k■� w0 !�! - -- 2-- - .i/2/} - , !�: & - ! !\// \0 /0 0//0//\/§ \/ ƒ 9 e 2008_y CITY OF ALLEN FINANCIAL POLICIES AND PRACTICES FISCAL YEAR 2007-2008 Introduction The City of Allen, Texas financial policies and practices set forth the basic framework for the fiscal management of the City. These policies and procedures were developed within the parameters established by applicable provisions of the Texas Local Government Code, the City of Allen Charter and internal management. Basis of Accounting and Budgeting The City's finances are accounted for in accordance with generally accepted accounting principles (GAAP) as established by the Governmental Accounting Standards Board (GASB). The accounts of the City are organized and operated on the basis of funds and account groups. Funds are established according to their intended purpose and are used to aid management in demonstrating compliance with finance -related legal and contractual provisions. The number of funds maintained is the minimum needed to be consistent with legal and managerial requirements. The City utilizes encumbrance accounting for its Governmental Fund types, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation. The City of Allen uses a budget format based on modified accrual accounting for governmental funds. This means that budgeted expenditures are recorded when the services or goods are received and the liabilities are incurred, but revenues are recognized only when they are measurable and available. Proprietary Funds are budgeted using an accrual accounting basis. Expenditures are still recognized as they are encumbered, but revenues are recognized as they are obligated to the City. The budget is prepared in accordance with GAAP, with the exception of depreciation and amortization, and compensated absences (accrued but unused vacation and sick leave). These are accrued in the financial statements of the proprietary funds, but are not shown as expenses in the budget. The City's operating budget is adopted on an annual basis; all appropriations and encumbrances lapse at fiscal year end. Capital projects have project -length or multi-year budgets; outstanding encumbrances at fiscal year end are reported as reservations of fund balances and do not constitute expenditures or liabilities; these commitments are re -appropriated and honored the subsequent fiscal year. Financial Reporting Following the conclusion of the fiscal year, the City's accounting records are audited by an independent public accounting firm. The Finance department is responsible for preparing a Comprehensive Annual Financial Report (CAFR) in accordance with generally accepted accounting and financial reporting principles established by the Governmental Accounting Standards Board (GASB). The document shall also satisfy all criteria of the Government Finance Officers Association's Certificate of Achievement for Excellence in Financial Reporting program. The CAFR shows the status of the City's finances on the basis of generally accepted accounting principles (GAAP). The CAFR shows fund revenues and expenditures on both a GAAP basis and budget basis for comparison purposes. The results of the annual audit prepared by independent certified public accountants designated by the City Council is included as part of the CAFR. City of Allen 35 FY 2008 Budget CITY OF ALLEN FINANCIAL POLICIES AND PRACTICES FISCAL YEAR 2007-2008 On-line reporting has been developed to allow individual departments to review and compare actual expenditures to budget as needed. The Finance department also reviews operating revenues and expenditures, recommending adjustments as needed. On a quarterly basis, the Finance Department submits reports to the Council of receipts and disbursements in sufficient detail to show the financial condition of the City. Status reports for capital projects are provided to Council each month. Investment Policies The City Council has formally approved a separate Investment Policy for the City of Allen that meets the requirements of the Public Funds Investment Act (PFIA), Section 2256 of the Texas Local Government Code. This policy is reviewed annually by the City Council and applies to all financial assets hell by the City. Investment Strategies The City maintains portfolios which utilize the following four specific investment strategy considerations designed to address the unique characteristics of the fund groups represented in the portfolios: Operating Funds: to assure that anticipated cash flows are matched with adequate investment liquidity and to create a portfolio structure which will experience minimal volatility during economic cycles. Debt Service Funds: the assurance of investment liquidity adequate to cover the debt service obligation on the required payment date. Reserve Funds: generate a dependable revenue stream to the appropriate fund from securities with a low to moderate degree of volatility. Special projects or special purpose funds: assure that anticipated cash flows are matched with adequate investment liquidity. Investment Objectives The City shall manage and invest its cash with four objectives listed in priority order: • Safety of the principal invested • Liouidily and availability of cash to pay obligations when due • Receive the highest possible rate of return bdelJd consistent with the City's investment policy • Investment officials shall act responsibly as custodians of the Public trust. Responsibility and Control Authority to manage the City's investment program is designated by a resolution adopted by the City Council. The Finance Director is designated as the primary investment officer and the Assistant Finance Director is the secondary investment officer. Investment officers shall attend at least one training session related to the officers responsibility under the Act within 12 months after taking office or assuming duties. City of Allen 36 FY 2008 Budget CITY OF ALLEN FINANCIAL POLICIES AND PRACTICES FISCAL YEAR 2007-2008 Investment Portfolio Authorized investments and maximum percent of total investments include Collateralized Certificates of Deposits (CD's) 30% Collateralized Repurchase Agreements 30% U.S. Treasury Obligations 100% Municipal Investment Pool 100% Commercial Bank Savings Accounts 15% U.S. Government Agency Securities, non -callable 100% U.S. Government Agency Securities, callable 700/6 U.S. Government Sponsored Corporation's instruments, non -callable 75% U.S. Government Sponsored Corporation's Instruments, callable 70% Commercial Paper 20°/h Bankers Acceptances 10% Guaranteed Investment Contracts 25% State or Local Governmental Obligations 30% Term of Investment The maximum term of any investment may not exceed five (5) years. Quarterly Reporting On a quarterly basis, the authorized investment officers will submit a signed quarterly investment report to the City Council that summarizes investment activity for each City pooled fund group. The report must contain information required by the Public Funds Investment Act and include beginning and ending market values of each separately invested asset, purchase and maturity dates, additions and changes to the market value and fully accrued interest for the reporting period. Procurement Planning All City purchases of goods or services are made in accordance with the Texas Local Government Code, including Chapter 252, Purchasing and Contracting Authority of Municipalities, other relevant federal, state and local statutes. The City's purchasing policy requires all purchases greater than $15,000 be approved by the City Manager and purchases of $50,000 or greater must be advertised in accordance with the competitive bid process and awarded by the City Council. The City implemented a Procurement Card (P -card) Program as a cost-effective alternative to the existing purchase order process. The P -card is used for small dollar/high volume purchases to assist employees to more quickly and easily obtain the goods and services needed to get the job done. Internal management controls together with the card's inherent controls will ensure that the card can be used only for specific purchases and within specific dollar limits. Periodic audits of P -card purchases will be conducted with the objective to determine compliance with the P -Card and City Purchasing procedures. City of Allen 37 FY 2008 Budget CITY OF ALLEN FINANCIAL POLICIES AND PRACTICES FISCAL YEAR 2007-2008 The following shows a summary of approval requirements for purchases APPROVAL REQUIREMENTS FOR PURCHASES Supervisor or Director Department Purchasing city city Dollar Figure Desi nee Director Manager Manager Council $0 to less than $3,000 (purchase order or credit card)J J $3,000 to less than $10,000 J J J $10,000 to less than $15,000 J J J J $15,000 to less than $50,000 J J J $15,000 or more Professional Service Contracts J J J $50,000 or more (Formal Bids - State required over $25,000) Materials and Equipment J J J J Prompt Payment All invoices approved for payment by the proper City authorities shall be paid within thirty (30) calendar days of receipt of goods or services or invoice date, whichever is later, in accordance with State law. The City will take advantage of all purchase discounts when possible. Checks are issued every Friday of the month except on holidays. Insurance and Risk Management The City has a comprehensive risk management program, including property, liability, safety, workers' compensation, health, dental and wellness. The City has established a self-insurance plan for City employees and their covered dependents for medical and dental care. A commercial insurance company re -insures the City for individual claims in excess of $75,000. The City participates in the Texas Municipal League Intergovernmental Risk Pool (TMLIRP), which provides the City with a full range of insurance products and services. TMLIRP carries the City's general liability, property and casualty, and workers compensation insurances. Balanced Budget The City is committed to a balanced budget, and provides full disclosure when a deviation from a balanced budget is planned, or when one occurs. The City defines a balanced budget as one in which total appropriated expenditures are equal to or less than total projected revenues plus beginning fund balances. Long -Range Planning The City's annual budget process involves incorporating the goals and strategies identified by the City Council's three-year Strategic Plan to provide for the community's highest priority needs. Strategic planning begins with determining the City's fiscal capacity based upon long-term financial forecasts of City of Allen 38 FY 2008 Budget CITY OF ALLEN FINANCIAL POLICIES AND PRACTICES FISCAL YEAR 2007-2008 recurring available revenues. The City's five-year Capital Improvement Program is used as a guide for project, debt, and other related budget planning. Revenue Diversification The City is cognizant of the fact that a diversity of revenue sources is important in order to improve its ability to handle Fluctuations in individual sources. The City continues to search for new revenue sources, while monitoring economic and legislative threats to current sources. Use of One-time Revenues The City of Allen does not use one-time revenues for ongoing expenditures. Similarly, it does not allow ongoing expenditures to result in a decrease to fund balance in any fund. Debt Capacity, Issuance, and Management All debt issuances are for the purposes of financing capital infrastructure or long-lived costly assets. Each debt issuance is evaluated against multiple policies addressing: debt service as a percent of operating expenditures, tax and revenue bases for the repayment of debt, the overall debt burden on the community, statutory limitations and market factors affecting tax-exempt interest costs. Sizing of the City's capital improvement program based on debt capacity in conjunction with conservatively estimated pay -as -you go revenues help stabilize per capita debt and lower annual debt service costs to the City over the long-term. When interest rates decline, the City issues advance refunding bonds to take advantage of the economic gain obtained from the reduction of long-term interest costs. The City has identified the maximum amount of debt and debt service that should be outstanding at any time (see "Debt Policy", in the Debt Service Fund section, as well as the discussion of debt in the Capital Projects section of this document). Reserves The City maintains a prudent level of financial resources to protect against the need to reduce service levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time expenditures. In the General Fund, that level is 60 days of operating expenses. In the Water and Sewer fund, various bond ordinances require that operating revenues cover the current debt requirement (both principal and interest) by a minimum of 1.2 times. In the Risk Management fund, the City maintains a minimum reserve of $500,000 to cover unexpected costs relating to health insurance claims; the City is self-insured for this component of the fund. Other fund balances are monitored and managed according to the needs of the individual funds. City of Allen 39 FY 2008 Budget CITY OF ALLEN ECONOMIC OUTLOOK The City of Allen continues to experience steady growth. The local economy has continued to expand as a result of diversification of industries within the City and due to population growth. Both residential and commercial growth are expected to continue at a steady pace for the foreseeable future. Below is a discussion of the recent trends and influencing factors on the City's expectations that form the basis of the assumptions made in projecting major revenue sources. These assumptions affect not only the operating budget for the upcoming year, but also the long tens projections as related to debt and capital projects. Economic Outlook For tax years 2003 through 2007, the City of Allen experienced steady growth. During that time, the assessed property valuation in Allen increased between 4.4 percent and 6.4 percent per year. Growth due to both new residential and commercial development contributed significantly to this increase, while existing property values rose with the economy in general. The population grew between 4.1 and 8.3 percent per year. Also during this time period, sales tax revenues grew at an annual rate from a low of 2.5% in 2003 to 18.6% in 2006. The average annual rate of growth in sales tax during the last five years was approximately 8%. Allen has commercially zoned properties that have recently been subject to development as restaurants, office and medical buildings, and various retail stores. Favorable economic conditions have had a noticeable impact on the City of Allen's budget. The various infrastructure and operational needs of the City have resulted in the annual budget increasing from $78.9 million in FY2003 to $117.46 million for FY2008 for all funds combined. With the City's residential and commercial growth, there are needs for additional police and fire personnel and equipment. Fire stations #5 and #6 are being planned. The addition of a City service center within the next several years will accommodate the increase in the City's fleet. The increase in commercial construction has resulted in the City adding more inspectors to handle the increased building activity. The City's growth has prompted the planned issuance of additional debt to pay for streets, drainage, public safety, and parks projects. The increase in sales tax mentioned above also helps the Economic Development Fund and the Community Development Fund since they each receive sales tax funding to accomplish their goals and mission. The City continues to anticipate steady residential growth with eventual "build out" in about six or seven years. Several residential developments are in various stages of completion. The City expects to issue about 900 single family permits in FY2008. In addition, two mixed-use developments that broke ground in 2005 are continuing to be constructed and are in various stages of development. They are: " Watters Creek at Montgomery Farm — 500 acres at the southwest corner of Bethany Road and U.S. Highway 75 will have a shopping center with almost 500,000 square feet and several hundred residences; " Star Creek — 529 acres on S.H.121 at Chelsea Boulevard, just west of U.S.75 will have about 900 single-family homes and will include a large retail and entertainment district on the south side of S.H.121. In addition, the City Council recently approved The Village at Allen, a 181 acre mixed use project that will include an event center, as well as retail, office, and a full-service hotel, and will be located on the east side of U.S. 75, south of Stacy Road. This entertainment district will provide additional shopping and dining opportunities for residents and visitors to the City. These developments will have a steady impact on the growth of the City of Allen's assessed valuations, population, and sales tax revenues over the next several years. The City continually monitors economic conditions, and is prepared to make adjustments as necessary should circumstances change. City of Allen 40 FY 2008 Budget CITY OF ALLEN REVENUE SUMMARY 2007-2008 FISCAL YEAR The revenue summary section of the budget provides a description and underlying assumptions for the major revenue sources included in the budget. It also includes any significant trends that affect the revenue assumptions in the current and future fiscal years. General Fund Tax Revenue Ad Valorem Taxes Ad Valorem Taxes are the City's largest revenue source; they make up 52.93% of the general fund budgeted revenues and are estimated at $27.9 million for fiscal year 2007-2008. The City's property tax is levied each October 1 on the assessed value listed as of the prior January 1 for all real and certain personal property located in the City. Appraised values are established by the Central Appraisal District of Collin County at 100% of estimated value and certified by the Appraisal Review Board. The assessed value upon which the 2007 levy (for FY 2008) was based is $6,453,510,061. The collection rete is set at 100% and is based on the City's historically high collection rate. The total tax rate was lowered to $.557 per $100 of valuation of which $.427618 per $100 of valuation is for the General Fund operations. The remainder of the tax rate, $.130382 per $100 of valuation, is used for the Debt Service Fund. The City, in an effort to rely less on property taxes, has reduced the tax rate the last 15 years. Sales Tax Sales taxes are collected by retailers and remitted to the State Comptrollers Office for the sale of goods and services within the City of Allen. The State returns the portion designated for the City. The City collects 2 cents of the total sales tax collected. One cent is used in the General Fund, and the other 1 cent is split between the Allen Economic Development Corporation and the Allen Community Development Corporation. The City's sales tax collections continue to grow, although at a slower rate than in the last few years, and make up almost 20% of the total General Fund revenues. This avoids too heavy a reliance on such an elastic source of revenue. With the growth in previous years, the City Council has made an effort to use sales tax revenue to reduce the property tax rate for the citizens of Allen. City of Allen 41 FY ?nnx Rtjrinet Tax Revenues and Tax Rate 30,000 - ------ 0.80 a26.000 0.70 0 0.80 i 20,000 0.50 g C 15,000 0.40 910,000 0'30 44 M 020 $ 5,000 — — IM 0.10 0 0.00 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 -- General r_ Debt t Tax Rate Sales Tax Sales taxes are collected by retailers and remitted to the State Comptrollers Office for the sale of goods and services within the City of Allen. The State returns the portion designated for the City. The City collects 2 cents of the total sales tax collected. One cent is used in the General Fund, and the other 1 cent is split between the Allen Economic Development Corporation and the Allen Community Development Corporation. The City's sales tax collections continue to grow, although at a slower rate than in the last few years, and make up almost 20% of the total General Fund revenues. This avoids too heavy a reliance on such an elastic source of revenue. With the growth in previous years, the City Council has made an effort to use sales tax revenue to reduce the property tax rate for the citizens of Allen. City of Allen 41 FY ?nnx Rtjrinet CITY OF ALLEN REVENUE SUMMARY 2007.2008 FISCAL YEAR Franchise Fees Franchise Taxes are received from specific entities that provide utility services to residents and businesses in the City of Allen. Utilities (electric, telephone, gas, and cable) that operate in the City pay this tax for their use of the City's right of way to run their utility lines. Telephone franchise taxes are based on number of access lines. Other franchise taxes are based on a percentage of gross receipts or units of energy sold. Projections are based on population increase and projected utility use. Franchise fees for fiscal year 2007-2008 are projected at approximately $5.1 million, a small increase from the previous year's revised budget. Licenses and Permits License and Permit revenues represent 3.04% of the total projected revenues for the new fiscal year. They are made up of commercial permits, city licensing revenues and inspection fees, and are collected by the Building Inspections department. They include project permits that cover all parts of construction (electrical, plumbing, and mechanical permits and certificate of occupancy fees), specific permits (fences, electric, plumbing, etc.) and service fees (re - inspections, special inspections and special services). Permit activity in FY 2008 is projected to increase by 3% from the 2007 revised estimate. Single-family and commercial permits are projected to increase slightly from the prior year as growth remains steady. The City is optimistic about the future residential and commercial activity mentioned in the Economic Outlook section. Water and Sewer Fund Water 8 Sewer collection revenues are the revenues collected for the sale of water and disposal of sewage for residential, commercial and apartment usage. Collections for fiscal year 2007- 2008 are budgeted at $15 million for water sales and $8.5 million for sewer charges. Last updated in 2006, the City's water and sewer rate study is used as a guide for projecting water and sewer revenues. Revenues for FY 2007 were lower than expected due to less watering by residents and businesses. Wel weather resulted in less water consumption for landscaping and lawns. City of Allen 42 FY 2008 Budget CITY OF ALLEN REVENUE SUMMARY 2007-2008 FISCAL YEAR Water and Sewer Revenues $25,000,000 $20,000,008 N $15,000,000 C > $10,000,000 d $s,00o,000 $0 1 ilipm ff--- 2000 2001 2002 2003 2004 2005 2006 2007 2008 0 Water 0 Sewer Solid Waste Fund These fees are charged for residential, commercial, and apartment garbage collection and solid waste disposal. These fees cover the cost of collection and disposal of this waste by Community Waste Disposal and the North Texas Municipal Water District. Collections for garbage, recycling, commercial collections, and solid waste disposal are projected for fiscal year 2007-2008 at $4.68 million. Solid Waste Revenues $5,000,000 $4,000,000 c $3,000,000 e $2,000,000 $1,000,000 $0 2000 2001 2002 2003 2004 2005 2008 2007R 2008 to Sodd Waste 0 Recycling ■ Hazardws Waste 0 Other City of Allen 43 FY 2008 Budget CITY OF ALLEN COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES FOR FISCAL YEAR 2007-2008 REVENUES All Valorem Taxes 27,836,891 8,574,023 En dve Funds - G.WDab - TIF WaW i Solltl V.I. a God 18,865 Fund Sam. Fund eeevr Wesb LOS, I Course BEGINNING BALANCE $12472,193 $ 7354808 S 3145 8,645.914 E 2,12$,009 E 1,135,5$1 S REVENUES All Valorem Taxes 27,836,891 8,574,023 69,270 - - - 22,547,930 Sales Tax 10,484,154 - 18,865 - - - - Frenchise Fees 5,068,750 - - - - - - Licenses and Permits 1.605.000 - - - - - - Grerds 8 Contributions 6,500 - - - - - - ChagesforServices 1,308,096 - - 23,711,00 4,579,000 980)42 1,856,549 Fines 1.914.027 - - 292.500 - - - Missellaneous 65,000 - - 103,614 45,000 - 91,280 9,505.548 S Interest Earned 800,000 280,000 - 530,0D0 80,000 60,000 - Reimbureements 131,365 - - 75,000 - - - Operafi,Transfers In 3439551180,477 262.155 TOTAL REVENUES 52,859,334 8,854.023 88,735 24,872,291 4,684.000 1,020)42 2,11$]04 TOTAL AVAILABLE 565137527 510208831 $ 91.280 $33518505 6 6,810,008 S 2,156,303 $ 2,718,704 FxFFNDRIIRFC General Government 12,768,832 - - 597,386 - - - PublkSafery 22,547,930 - - - - - - Public Works 3,577,032 - - 16,485,531 4,215,638 801.586 - Culture 8 Recreation 10,528,058 - - - - - 2,118,704 Community Development 2,339,186 - - - - - - GranlAdministre8on - - - - - Transfers Out 693.776 - - 2,]27,854 97,918 315,184 Debt Service - 8.805,008 - 2,362,786 - - Capital Projects* - 1840000 300000 200000 TOTAL EXPENDITURES 52,454,814 8,805,008 - 24,012,957 4,60],556 1,318,770 2,118,]04 ENDING BALANCE S 12,678,713 1,403,823 S 91,280 9,505.548 S 2,202,450 $ 839,533 $ ' These amounts represent cash financing lo be provided in FY2008 from the funds mclicated. A list of estimated costs for all projects Distribution of Revenues - All Funds Operadng Transfers In Ad Valorem Taxes Reimbursemts 3.77% 30.52% 0.26% Interest Earned Sales Tax 2.30% 17.49% Miscellaneous Franchise Fees 0.99% 4.24% Fines Licenses and Permits 1.85% 1.34% Charges for Services Grants and 35.51% Corltdbutions 1.73% City of Allen 44 FY 2008 Budget CITY OF ALLEN COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES FOR FISCAL YEAR 2007-2008 SI IMamServiceds al Service Fun Com Doom Unlb TOW PaAMB Racreatlon AnNnna Xetel Renal Oceu . Tu Grama3 S W Ray. RaPI.-M Rlek Fund Mena mmn Econamlc CemmuMry, Davol mans Dawl M AN Fumb; 2 200T S 183,174 $ 197,317 4 406,669 $ 245,491 S 5,330,498 $ 1,813,884 $ 1,207,883 $ 2,928,175 S 38,049,218 WAS0.184 - - - - - - 5,198.627 5,198,627 20,900,273 - - - 2,436988 284,000 498,515 - 140,519 - - - - - 5,88,750 .- 3,002,836 - - - 2,318,911 - - - - - - - 1,805,00 - - - 2,060.790 - - - - 2,087,280 2,186,875 - - - 1,479,692 6,382,241 - - 42,4 .IlXi - - - - - - - - 2.206,527 85.266 280,350 602.545- - 1.181,775 18,000 10,000 13,000 8,000 263,000 100,000 251,000 358,000 2,749,000 - - - - 50,000 57,194 - - 313,559 195,000 244,381 210,338 4,511,882 2,483,141 290,350 015.545 2,313,151 1,792,692 6,729,773 5,449,827 5,556,627 119,528,435 S 2,688,315 $ 488,167 S 1,022,214 $ 2,558,642 $ 7,123.190 $ 8.543.657 $ 8,857,510 S 8,482,802 $ 157,577,653 - - - - 374,098 6,233,636 3,412,500 - 23,386,450 - - - - 585.715 - - - 23,133,645 - - - - 35,100 - - - 25.114,887 2,436988 284,000 498,515 - 140,519 - - - 15,985,784 - - - - - - - 883,650 3,002,836 - - - 2,318,911 - - - - 2,318,911 - - - - - - 88,500 182,500 4,079,732 - - - - - - 1,123,433 3,130,832 15,421,459 2,609,485 4,949,485 2,435,938 264,000 498,515 2,316,911 1,135,430 8,233,638 4,604,433 6.586,467 117,391,189 included in tM five-year CIP may be IaurM in Be Capital Projects section of this book Distribution of Expenditures - All Funds Transfers Out Debt Service 3.4T% 13.14% Grant Administraion Capital Protects 1.97% W 22% General Government Community -19.92% Development 2.56% Culture 8 Recreatlon� 1362% blic Safety 9.71 % Pudic Works 21.39% City of Allen 45 FY 2008 Budget CITY OF ALLEN ORGANIZATIONAL CHART City of Allen 46 FY 2008 Budget CITY OF ALLEN STAFFING FISCAL YEAR 2007-2008 Solid Waste Fund ACTUAL ORIGINAL REVISED PROPOSED Increace(Deermse) General Fund 20052006 2006-2007 20062007 20074006 FY2007 to FY2008 City Secretary 2.00 2.00 2.00 2.00 - Municipal Court 10.00 10.00 10.00 10.50 0.50 City Administration 5.50 5.50 5.50 5.50 - Public 8 Media Relations 3.50 3.75 3.75 3.75 - I.T.` 5.00 6.00 7.50 10.00 2.50 Human Resources 4.00 4.00 4.00 5.00 1.00 Police' 142.00 149.00 148.00 153.00 5.00 Parks & Recreation 79.20 81.20 81.20 83.20 2.00 Library 33.41 34.81 34.81 34.81 - Fire 91.00 9100 91.00 97.00 6.00 Building 8 Code Compliance 16.00 17.50 17.50 19.00 1.50 Planning 8 Development 10.00 11.00 11.00 11.00 - Community Services 26.00 26.00 26.00 26.00 - Finance 13.75 14.00 14.00 16.00 2.00 Engineenng 14.OD 14.00 14.00 15.00 1.00 Solid Waste Fund 4.00 4.00 4.00 4.50 0.50 Drainage Fund 6.00 6.00 6.00 BOB - Golf Course Fund 34.00 34.00 34.00 34.00 - Parks & Rec. Special Revenue Fund 45.03 45.03 45.03 45.03 - Economic Development Fund- 3.00 3.00 4.00 4.00 - Risk Management Fund 2.00 2.00 2.00 2.00 Total City of Allen Employees all Funds 605.89 620.79 622.29 647.29 25.00 All positions are shown as full-time equivalents (FTE). ` Moved Public Safety System Administrator from Police to IT, and added one pad -time Administrative Assistant at midyear. Added one Senior Administrative Assistant at midyear. City of Allen 47 FY 2008 Budget CITY OF ALLEN BEGINNING FUND BALANCE REVENUES Ad Valorem Taxes Sales Tax Franchise Fees Licenses and Permits Contributions Charges for Services Fines Miscellaneous Interest Earned Reimbursements Operating Transfers In TOTAL OPERATING REVENUES EXPENDITURES CITY OF ALLEN GENERALFUND REVENUE AND EXPENDITURE SUMMARY FISCAL YEAR 2007-2008 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET $ 9,380,565 $ 9,517,947 $ 11,437,311 $ 12,472,193 19,727,993 22,779,504 23,328,756 27,836,891 9,230,206 10,130,630 9,734,954 10,484,154 5,520,214 4,627,190 4,918,286 5,068,750 1,732,374 1,626,000 1,562,500 1,605,000 9,370 7,500 6,260 6,500 1,447,878 1,348,619 1,386,228 1,308,096 1,506,429 1,500,001 1,848,900 1,914,027 467,220 51,983 116,771 65,000 786,919 508,000 751,000 800,000 478,016 121,833 128,902 131,365 2,411,252 2,779,750 2,779,750 3,439,551 $ 43,317,871 $ 45,481,010 $ 46,556,307 $ 52,659,334 TOTAL AVAILABLE $ 52,698,436 $ 64,998,957 $ 57,993,618 $ 65,131,527 General Government 7,293,590 10,317,903 10,245,666 12,768,832 Public Safety 18,124,798 20,056,714 20,124,811 22,547,930 Public Works 3,257,486 3,340,534 3,169,112 3,577,032 Culture & Recreation 8,750,857 9,798,554 9,324,196 10,528,058 Community Development 1,723,127 1,964,876 1,977,524 2,339,186 TOTAL OPERATING EXPENDITURES $ 39,149,868 $ 45,478,581 $ 44,841,309 $ 51,761,038 FUND BALANCE BEFORE TRANSFERS $ 13,548,578 $ 9,520,376 $ 13,152,309 $ 13,370,489 Transfers Out 2,111,267 504,877 680,116 693,776 TOTAL GENERAL FUND EXPENDITURES $ 41,261,125 $ 45,983,458 $ 45,521,425 $ 52,454,814 ENDING FUND BALANCE $ 11,437,311 $ 9,015,499 $ 12,472,193 $ 12,676,713 DAYS OPERATIONAL EXPENSES IN RESERVE Fund Balance Required: 60 days operational expenses 88.2 $ 8,622,709 City of Allen 49 FY 2008 Budget CITY OF ALLEN GENERAL FUND REVENUE FY 2007-2008 Franchise Fees Licenses Sales Tax 9.63% and Permits Charges for 19.91% 3.05% Services 2.48% Fines General 3.63% Government Miscellaneous 24.34% 0.14% Interest Earned 1.52% Public Safety Reimbursements 42.99% 0.25% Ad Valorem Taxes 52.86% Transfers In 6.53% EXPENDITURES BY FUNCTION FY 2007-2008 Community Development Culture 8 4.46% Transfers Out Recreation 20.07% General Government 24.34% Public Works 6.82% Public Safety 42.99% City of Allen 51 FY 2008 Budget CITY OF ALLEN GENERALFUND REVENUES FISCAL YEAR 2007-2000 City of Allen 52 FY 2008 Budget 2005-2006 2006-2007 2006-2007 2007-2008 REVENUE - DETAIL ACTUAL BUDGET AMENDED BUDGET PROPERTYTAXES Current $ 19,144,531 $ 22,362,816 $ 22,362,816 $ 27,462,566 Delinquent 224,534 203,442 203,442 234,268 Penalty & Interest 109,657 121,628 121,628 140,057 Miscellaneous 11,902 - - - Rollback 237,369 91,618 640,870 SUBTOTAL $ 19,727,993 $ 22,779,504 111 23,326,756 $ 27,836,891 SALES TAX Municipal Sales Tax 9,159,246 10,051,230 9,655,554 10,397,254 Mixed Drink Tax 70,960 79,400 79,400 86,900 SUBTOTAL $ 9,230,206 $ 10,130,630 $ 9,734,954 $ 10,484,154 FRANCHISE FEES Electric 3,630,590 2,802,220 3,021,217 3,124,306 Gas 711,899 635,950 691,745 746,984 Communication 379,317 373,670 415,013 441,436 Cable 428,544 440,350 445,916 459,024 Solid Waste 369,864 375,000 344,395 297,000 SUBTOTAL $ 5,520,214 $ 4,627,190 $ 4,916,286 $ 5,068,750 LICENSES & PERMITS Single Family Permits 856,767 840,000 520,000 585,000 Multi -Family Permits 157,400 120,000 120,000 80,000 Commercial Permits 297,693 300,000 500,000 500,000 Building Permits -Other 185,541 155,000 200,000 220,000 Tree Permits 3,700 1,500 4,700 1,500 Uniform Fire Code Permits 54,598 25,000 33,000 30,000 Health Permits 37,200 40,000 40,000 44,000 Sign Permits 40,940 45,000 45,000 45,000 Clearing & Grading Permit 1,650 2,000 2,000 2,000 Development Permits 2,450 2,500 2,800 2,500 Animal Licenses 59,258 60,000 60,000 60,000 Licenses & Registrations 36,177 35 OOO 35,000 35,000 SUBTOTAL $ 1,732,374 $ 1,626,000 $ 1,562,500 $ 1,605,000 CONTRIBUTIONS Donations/Sponsorships 9,370 7,500 6,260 6,500 SUBTOTAL $ 9,370 $ 7,500 $ 6,260 $ 6,500 CHARGES FOR SERVICE Court Fees 24,270 19,904 27,432 28,255 Teen Court 800 1,200 720 800 Arrest Fees 58,955 51,315 66,156 68,141 Police Reports 10,429 13,000 10,570 10,900 Reproduction Revenues 5,301 7,700 5,880 6,000 Zoning/Platfing/Admin Fees 112,626 100,000 100,000 50,000 City of Allen 52 FY 2008 Budget CITY OF ALLEN GENERALFUND REVENUES FISCAL YEAR 2007-2008 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGE CHARGES FOR SERVICE - cont Alarm Registration Fees 83,834 105,000 126,000 140,000 Abandoned Property 15,134 20,000 15,000 5,000 Fingerprint Revenue 9,300 13,000 6,570 6,000 Ambulance Services 592,093 550,000 600,000 625,000 Fire Reinspections 3,199 2,500 2,500 2,500 Reinspection Fees 248,270 265,000 265,000 265,000 Inspection Fees 283,427 200,000 160,000 100,000 Special Activities/Recreation Fees 240 400 500 SUBTOTAL $ 1,447,878 $ 1,348,619 $ 1,386,228 $ 1,308,096 FINES & FORFEITURES - - Street Sign Reimbursement Court Fines 1,402,191 1,411,001 1,770,900 1,824,027 False Alarm Fines 45,980 23,000 24,000 30,000 Library Fines 58,258 66,000 54,000 60,000 SUBTOTAL $ 1,506,429 $ 1,500,001 $ 1,848,900 $ 1,914,027 MISCELLANEOUS Sale of Land/Buildings 315,600 - - - Auction Revenue 65,034 1,000 33,914 21,000 Interest 786,919 508,000 751,000 800,000 Street Light Surcharge 53,162 32,000 36,000 15,000 Miscellaneous 33,424 18,983 40,857 29,000 SUBTOTAL $ 1,264,139 $ 559,983 $ 861,771 $ 865,000 REIMBURSEMENTS School Resource Officer 248,991 - - - Street Sign Reimbursement 1,640 1,500 1,500 1,000 Other Reimbursements 227,385 120,333 127,402 130,365 SUBTOTAL $ 478,016 $ 121,833 $ 128,902 $ 131,365 OTHER FINANCING SOURCES Operating Transfers In 2,411,252 2,779,750 2,779,750 3,439,551 SUBTOTAL $ 2,411,252 $ 2,779,750 $ 2,779,750 $ 3,439,551 TOTAL OPERATING REVENUES $ 43,317,871 $ 45,481,010 $ 46,556,307 $ 52,659,334 City of Allen 53 FY 2008 Budget CITY OF ALLEN TAX STRUCTURE FISCAL YEAR 2007-2008 ASSESSED VALUE (Certified) - 2007 Tax Year REVENUE AT $.557 PER $100 VALUATION CONTRIBUTION TO DEBT SERVICE CONTRIBUTION TO GENERAL FUND 100.0% COLLECTION RATE $ 6,453,510,061 $ 35,946,051 $ 8,414,215 $ 27,531,836 TAX RATE DISTRIBUTION '::L\lam»39� YY-1dCipP. YI GENERAL FUND 0.426618 76.59% $ 27,531,836 DEBT SERVICE FUND 0.130382 23.41% 8,414,215 0.557000 100.00% $ 35,946,051 City of Allen 54 FY 2008 Budget CITY OF ALLEN REVENUE ASSUMPTIONS FISCAL YEAR 2007-2008 Assumptions Used for Projecting 2007-2008 Revenues 1. Tax rate used = $ .557 - Based upon final FY08 appraised value of $6,453,510,061 (12.8% increase) - FY07 final assessed value = $5,719,244,070 2. Growth in sales tax revenue of 7.68% over FY07 revised budget - FY2007 sales taxes through June are 5.56% greater than the same period FY06 - Amended FY2007 to be 5.42% over FY06 actual 3. Overall City growth - FY08 Residential growth projected at 900 permits - FY08 Commercial growth projected to increase at the same pace as FY2007 - FY08 Multi -family projected at 33% decrease based upon discussions with developers 4. Population - FY08 approximately 81,479 5. Franchise fees Electric: TU electric franchise includes a settlement amount of $77,519 plus regular annual amount. CoSery and GCEC electric franchises projected at a combined 4.07% increase over the revised FY07 budget. Commodity prices and consumption affect this revenue source Gas: TXU gas franchise projected at 8.3% increase from the revised FY07 budget. CoSery gas franchise projected at a 6.9% increase from the revised FY07 budget. Natural gas commodity prices are projected to increase. Telephone: Access line fees projected at an increase of 6.37%, which reflects growth in the telecommunications provided to citizens and businesses. Cable: Cable franchise fees projected at 2.9% above revised FY07 6. Other Ambulance: revenues projected at approximately 4% over FY07 revised Investments: Earnings rate projected 4.75% Inflation, CPI for Dallas Metropolitan Statistical Area (MSA) is approximately 3.0 Gasoline: used an average rate of $2.60 per gallon City of Allen 55 FY 2008 Budget CITY OF ALLEN GENERALFUND EXPENDITURES BY FUNCTION FISCAL YEAR 2007-2008 TOTAL OPERATING EXPENDITURES $ 39,149,858 2005-2006 45,478,581 2006-2007 44,841,309 2006-2007 51,761,038 2007-2008 $ 2,111,267 $ ACTUAL $ BUDGET $ AMENDED BUDGET General Government: City Secretary 236,431 351,798 361,604 299,433 Municipal Court 542,630 590,896 579,073 604,834 City Administration 547,621 596,925 590,035 631,345 Public & Media Relations 278,322 307,625 311,740 330,211 Information Technology 868,235 1,655,218 1,905,461 2,360,695 Human Resources 514,285 557,DD9 570,767 641,598 Internal Services 2,442,913 4,282,475 3,961,817 5,682,174 Building Maintenance 875,917 880,396 891,114 940,499 Finance 987,236 1,095,561 1,074,055 1,278,043 Total General Government $ 7,293,590 $ 10,317,903 $ 10,245,666 $ 12,768,832 Public Safety: Police 10,294,251 11,508,582 11,732,196 12,967,756 Fire 7,830,547 8,548,132 8,392,615 9,580,174 Total Public Safety $ 18,124,798 $ 20,056,714 $ 20,124,811 $ 22,547,930 Public Works: Community Services Administration 269,562 294,863 298,837 310,645 Streets 895,042 880,171 814,728 950,649 Engineering 2,092,882 2,165,500 2,055,547 2,315,738 Total Public Works $ 3,257,486 $ 3,340,534 $ 3,169,112 $ 3,577,032 Culture & Recreation: Parks & Recreation 6,714,095 7,566,734 7,146,392 8,254,931 Library 2,036,762 2,231,820 2,177,804 2,273,127 Total Culture & Recreation $ 8,750,857 $ 9,798,554 $ 9,324,196 $ 10,528,058 Community Develooment: Building & Code Compliance 965,971 1,104,436 1,153,715 1,358,368 Planning & Development 757,156 860,440 823,809 980,818 Total Community Development $ 1,723,127 $ 1,964,876 $ 1,977,524 $ 2,339,1186 TOTAL OPERATING EXPENDITURES $ 39,149,858 $ 45,478,581 $ 44,841,309 $ 51,761,038 Total Transfers Out $ 2,111,267 $ 504,877 $ 680,116 $ 693,776 TOTAL EXPENDITURES City of Allen 56 FY 2008 Budget CITY OF ALLEN EXPENDITURES BY CLASSIFICATION AS A PERCENT OF TOTAL GENERAL FUND BUDGET FISCAL YEAR 2007-2008 2006-2007 2005-2006 %OF REVISED %OF 2007-2008 %OF CLASSIFICATION ACTLIA ACTUAL RUnQFT BUDGET BUDGET 511)0ET Personnel Services $ 27,885,781 67.58% $ 31,088,164 68.29% $ 34,749,448 66.25% Operations 9,489,403 23.00% 10,991,321 24.15% 13,082,950 24.94% Professional Services 1,419,102 3.44% 1,928,025 4.24% 2,221,568 4.24% Capital 355,572 0.86% 833,799 1.83% 1,707,072 3.25% Transfers 2,111,267 5.12% 680,116 1.49% 693,776 1.32% TOTAL $ 41,261,125 $ 45,521,425 S 52,454,814 General Fund Expenditures By Classification Operations 24.94% Professional Services 4.24% qjj Capital 3.25% Transfers Personnel 1.32% Services 66.25% City of Allen 57 FY 2008 Budget CITY OF ALLEN CITY SECRETARY DIVISIONS CITY SECRETARY 001-1000 MAYOR AND COUNCIL 0014010 City Secretary 1 Senior Atlministrative Assistant I City of Allen 59 FY 2008 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND CITY SECRETARY 001-1000-411 DEPARTMENT DESCRIPTION The City Secretary's Office is responsible for the administration of City elections, citywide Records Management program, and the annual Board and Commission appointment process. The Office operates the Municipal Records Center for the storage of inactive City records until such time as those records may be disposed of and to identify, preserve, and serve as custodian of the City's historical records. DEPARTMENT NARRATIVE Accomplishments for FY 2007: ❖ Conducted the annual orientation program for newly appointed and reappointed Board and Commission members ❖ Completed the annual destruction of City records in accordance with the Texas State Library requirements :• Conducted annual open government training program for City personnel ❖ Conducted annual protocol training program for City personnel in conjunction with the Public and Media Relations Officer :• Coordinated the Administrative Support Team :• Completed Supplement No. 3 to the Code of Ordinances and Supplement No. 1 to the Land Development Code :• Conducted records management training for Records Liaison Officers and began training program for all employees on basic records management ❖ Complied with the Public Information Act in responding to requests for open records in a timely fashion for the City of Allen and Arts of Collin County Commission, Inc. Conducted the May 12, 2007 General Election for Council Place Nos. 4 and 6, Charter Amendments and Bond Election :• Implemented a microfilm and imaging program to ensure the preservation of commercial building plans Objectives for FY 2008: ❖ Respond promptly to requests for documents so that customers receive information in a timely manner ❖ Publish legal notices to satisfy state law and to inform the public through print media Maintain official City records to ensure the efficient retrieval of those records :• Administer City elections in accordance with state law being unbiased and ethical in the process ❖ Provide increased support and training for the Records Management program ensuring compliance with the Texas State Library guidelines for records management ❖ Continue the program to encourage and increase voter participation in City elections :• Continue annual open government training program for City personnel City of Allen 60. FY 2008 Budget EXPENDITURE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 Dues & Subscriptions ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION 28 50 50 . 50 Personnel Services 128,688 168,148 172,920 180,383 Operations107,743 1 183,660 188,684 119,050 DEPARTMENT TOTAL $ 23fi.431 $ 351.798 $ 361.604 S 299.433 SONNEL SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 Dues & Subscriptions ACTUAL BUDGET AMENDED BUDGET L TIME 28 50 50 . 50 Secretary 1 1 1 1 or Administrative Assistant 1 1 1 1 TOTAL FULL TIME 2 2 2 2 JDITURE DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 Dues & Subscriptions ACTUAL BUDGET AMENDED BUDGET )NNEL SERVICES 28 50 50 . 50 s 100,303 108,870 112,415 117,952 it Salaries` - 27,600 27,900 27,600 city 672 768 464 588 ne 101 100 100 100 Ordinance Codification 7,563 8,271 8,900 9,091 Office Supplies 10,329 10,964 11,192 11,854 fs Compensation 303 238 293 325 Insurance 7,935 9,533 10,005 11,053 Insurance 779 1,010 1,022 1,151 �mr Disability 320 370 283 325 :urance 293 316 291 290 = Spending 90 108 55 54 SUBTOTAL $ 128,688 $ 168,148 $ 172,920 $ 180,383 Conferences & Training 24,604 31,260 31,800 33,020 Dues & Subscriptions 1,105 1,070 850 2,420 Mileage 28 50 50 . 50 Printing & Reproduction 1,551 2,870 1,971 1,370 Advertising 6,670 6,500 6,500 6,500 Meeting & Receptions 14,970 16,250 16,250 18,500 Charitable Contributions" - 75,000 75,000 - Ordinance Codification 1,873 11,000 8,102 8,100 Office Supplies 2,346 1,000 1,000 1,000 Boards & Commissions 5,822 5,000 7,000 8,190 ' Council Salaries previously paid from Mayor and Council Payments (see detail next page). Beginning in FY2007, the amount includes the Mayor's salary at $500 per month, and the six Council Members' salaries at $300 per month. City of Allen 61 FY 2008 Budget FUND GENERAL FUND DEPARTMENT CITY SECRETARY ACCOUNT 001-1000411 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET OPERATIONS - cont. Small Tools & Minor Equipment 2,162 - 1,909 - Equipment Maintenance - 500 500 500 Professional Services 8,598 4,150 4,150 21,450 Mayor & Council Payments` 1,980 - - - Elections 29,038 9,000 13,602 9,000 Records Management 6,996 20,000 20,000 8,950 SUBTOTAL $ 107,743 $ 183,650 E 188,684 $ 119,050 DEPARTMENT TOTALS 236,431 351,798 361,604 $ 299,433 ' Beginning in FY2007, Council payments are shown in the Personnel category, in Council Salaries (see detail on previous page). CAPITAL EXPENDITURES LIST No capital items City of Allen 62 FY 2008 Budget MUNICIPAL COURT DIVISION 001-1200 Finance Director Assistant Finance Diredor Municipal Court Administrator 1 Juvenile Case Manager Municipal Court Supervisor Warrant OWk dSsiliH' 1 1 7 Deputy Court Clerk Senior Court Clerk 4.5 'Aho reports to Patrol Services Captain in Police Department City of Allen 63 FY 2008 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND MUNICIPAL COURT 001-1200-412 DEPARTMENT DESCRIPTION The Municipal Court is responsible for the maintenance of court records on the disposition of cases, the issuance of warrants for those individuals who do not meet their obligations to the court, and the collection of fines. PROGRAM NARRATIVE Accomplishments for FY 2007: Implementing APS hand held ticket writers :• Participated in 'State wide warrant round up" to collect on outstanding warrants :• Continued with PCSS training of current staff :• Juvenile Case Manager working with community groups to establish outreach services for troubled juveniles and their parents Objectives for FY 2008: Continue to improve warrant collections by serving current warrants Continue to identify and implement methods to improve customer service in Municipal Court Complete and implement standard operating procedures manual for the Municipal Court :• Investigate possibility of implementing • imaging on the PCSS software system for all court documents 4• Hold two warrant round ups to collect on outstanding warrants City of Allen 64 FY 2008 Budget PURE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 2006-2007 ACTUAL BUDGET AMENDED BUDGET ;ATION BUDGET PERSONNEL SERVICES 175 175 Services 427,196 470,344 468,458 507,584 Municipal Court Supervisor 100,473 104,837 80,115 83,650 at Services 14,961 15,715 30,500 13,600 DEPARTMENT TOTAL $ 542,630 $ 590,896 579,073 $ 604,834 PERSONNEL SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 2006-2007 ACTUAL BUDGET AMENDED BUDGET FULL TIME BUDGET PERSONNEL SERVICES 175 175 Municipal Court Administrator 1 1 1 1 Municipal Court Supervisor 1 1 1 1 Senior Deputy Court Clerk 1 1 1 1 Deputy Court Clerk 4 4 4 4 Municipal Court Judge 1 1 1 1 Juvenile Case Manager' 1 1 1 1 Police (Warrant) Officer" 1 1 1 1 TOTAL FULL TIME 10 10 10 10 7_1 i8i69m Deputy Court Clerk . 0.0 0.0 0.0 TOTAL PART TIME 0.0 0.0 0.0 ' Funded in Grants and Special Revenue fund by Juvenile Case Manager Fund fee revenue " Funded in Grants and Special Revenue fund by Court Security fee revenue 0.5 0.5 EXPENDITURE DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 800 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES 175 175 icity 58,740 Salaries 308,315 338,443 335,155 366,965 Longevity 1,820 1,816 1,740 2,152 Overtime 6,458 5,500 12,000 6,700 FICA 23,038 25,643 25,960 26,997 iTMRS 32,337 34,026 34,315 36,912 Worker's Compensation 943 739 705 1,154 Health Insurance 49,261. 58,003 53,344 60,820 Dental Insurance 3,403 4,379 3,785 4,273 Long-term Disability 934 1,065 811 951 Life Insurance 673 730 643 660 Flexible Spending 14 SUBTOTAL $ 427,196 $ 470,344 $ 468,458 $ 507,584 rences 8 Training 2,604 6,500 6,500 6,950 8 Subscriptions 221 800 800 825 le 203 175 175 175 icity 58,740 74,867 50,145 52,400 1,449 1,230 1,230 1.300 City of Allen 65 FY 2008 Budget FUND GENERAL FUND DEPARTMENT MUNICIPAL COURT ACCOUNT 001-1200-412 2005-2006 2006-2007 2006-2007 2007-2006 ACTUAL BUDG AMENDED BUDGET OPERATIONS - cont. Printing & Reproduction 18,957 8,765 8,765 9,000 Advertising 298 300 300 300 Jury Fees 2,418 4,000 4,000 4,000 Teen Court 234 1,000 1,000 1,000 Vehicle & Equipment Replacement 10,107 - - - Of8ce Supplies 4,344 5,700 5,700 6,200 Small Tools & Minor Equipment 439 - - - Equipment Maintenance 459 1,500 1,500 1,500 SUBTOTAL -j- 100,473 $ 104,837 $ 80,115 $ 83,650 PROFESSIONAL SERVICES Professional Services 5,932 6,500 24,000 6,600 Credit Card Costs 9,029 9,215 6,500 7,000 SUBTOTAL $ 14,961 $ 15,715 $ 30,500 $ 13,600 DEPARTMENT TOTALS $ 542.630 $ 590,896 $ 579,073 $ 604,834 CAPITAL EXPENDITURES LIST No capital items City of Allen 66 FY 2008 Budget CITY ADMINISTRATION DIVISION 001-1501 City Manager 1 F ewtive Assistant to CM 1 Assistant Cary Manager 1 Sr. Mministrahve Assistant Assistant to the City Manager 1 City of Allen 67 FY 2008 Budget IENERAL FUND DEPARTMENT DESCRIPTION CITY ADMINISTRATION The City Manager serves under the policy direction of the City Council and is responsible for making recommendations to the Council concerning policies and programs and developing methods to ensure the efficient operation of city services. The office of the City Manager coordinates and administers the implementation of ordinances, policies and procedures that will provide for the orderly, positive and planned growth and development of the City of Allen. DEPARTMENT NARRATIVE Accomplishments for FY 2007: Implementation of the City Council's Strategic Goal of providing public support in new economic development initiatives through a joint venture to build a $50 million entertainment center. The venue will feature two ice rinks and seat more than 7,500, including luxury suites, for concerts, touring shows, family entertainment and professional sports when it opens in the fall of 2009. Provided oversight in the management of the 2007 Citizen CIP Bond Committee Process, which voters approved in May 2007 for the issuance of $77.8 million General Obligation Bonds for public facilities, streets, parks, public art and public safety initiatives Participated in the planning for SH 121 main lanes and worked cooperatively with area cities and Collin County to provide input regarding the concept of SH 121 becoming a toll road v Remained actively involved in statewide legislative issues including the initiative by the State Legislature to limit property taxes through either appraisal or revenue caps 9 Continued implementation of the City Council's Strategic Plan through facilitating the annual workshop meeting and ensuring goals are accomplished S• Continued the City of Allen's commitment to service excellence through the employee P. R. 1. D. E. program. The organizational values, P.R.I.D.E., stand for People First, Respect, Integrity, Deliver, and Excel. It Prepared the annual budget with a reduction of the tax rate for the fourteenth straight year Objectives for FY 2008: ❖ Continue to execute the policies and directives of the City Council in the areas of communications and City operations ❖ Continue to identify and participate in mutually favorable partnerships with other public and private organizations in order to better provide services and benefits to the City of Allen ❖ Continue to offer employees professional growth and development opportunities while identifying outlets to celebrate organizational successes Encourage creativity, flexibility and accessibility in responding to customers' requests Maintain fiscally responsible policies and procedures to continue to operate the City of Allen in a cost efficient manner City of Allen 68 FY 2008 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND CITY ADMINISTRATION 001-1500413 EXPENDITURE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 525,416 571,733 565,568 6b4,032 Operations 16,673 25,192 24,467 27,313 Professional Services 5,532 DEPARTMENT TOTAL 547,621 $ 596,925 E590,035 $ 631,345 PERSONNEL SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET FULL TIME City Manager 1 1 1 1 Assistant City Manager 1 1 1 1 Assistant to the City Manager 0 0 1 1 Executive Assistant to City Manager 1 1 1 1 Management Analyst 1 1 0 0 Senior Administrative Assistant 1 1 1 1 TOTAL FULL TIME 5 5 5 5 PART-TIME Temporary Assistant City Manager 0.5 0.5 0.5 0.5 TOTAL PART TIME 0.5 0.5 0.5 0.5 EXPENDITURE DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 394,422 430,362 421,937 455,361 Longevity 1,380 1,640 1,640 1,880 Overtime 2,715 4,139 - - DeferredCompensation 11,337 12,250 12,909 13,103 FICA 24,206 26,502 29,957 26,862 TMRS 42,609 43,125 43,237 45,686 Workers Compensation 1,248 981 903 1,052 Health Insurance 35,206 39,195 41,981 46,674 Dental Insurance 2,840 3,373 3,031 3,292 Long-term Disability 899 956 855 975 Life Insurance 1,138 1,194 1,070 1,077 Flexible Spending 216 216 248 270 Car Allowance 7,200 7,800 7,800 7,800 SUBTOTAL IF- 525,416 $ 571,733 $ 565,568 $ 604,032 City of Allen 69 FY 2008 Budget FUND GENERAL FUND DEPARTMENT CITY ADMINISTRATION ACCOUNT 001-1500413 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET OPERATIONS Conferences & Training 8,670 14,542 13,917 16,603 Dues & Subscriptions 3,767 4,000 4,000 4,160 Mileage - 100 - - Printing & Reproduction 30 150 150 150 Board & Commission Training 2,365 2,900 2,900 2,900 Office Supplies 1,841 3,500 3,500 3,500 SUBTOTAL $ 16,673 $ 25,192 $ 24,467 $ 27,313 PROFESSIONAL SERVICES Professional Services 5,532 SUBTOTAL $ 5,532 $ - S - f - DEPARTMENT TOTALS $ 547,621 596,925 590,035 $ 631,345 CAPITAL EXPENDITURES LIST No capital items City of Allen 70 FY 2008 Budget PUBLIC AND MEDIA RELATIONS DIVISION 001-1530 Assistant City Manager Public and Media 1 ceRelations Offir Vdeo Producer 1 Video Production Speaalisl Video Production Assistant ]5 City of Allen 71 FY 2008 Budget FUND DEPARTMENT ACCOUNTI GENERAL FUND PUBLIC AND MEDIA RELATIONS 001-1530-413 DEPARTMENT DESCRIPTION The Public and Media Relations Office provides information about city government and services to residents and the media. The office produces the City's quarterly newsletter and annual report; oversees the City's website and manages the government access channel, Allen City Television/ACTV-15. The office also helps coordinate special events and works with other City departments regarding education, outreach, and marketing efforts. DEPARTMENT NARRATIVE Accomplishments for FY 2007: Produced the bond election information booklet and various communication related to the bond election Completed development of new City website and facilitated updates and improvements for the intranet site ❖ Participated in development and training and completed design for partnership with Collin County and the Cities of Plano, Frisco, McKinney and Wylie related to a web -based system for regional EOC communication and daily news operations Produced annual report and quarterly newsletters; redesigned newcomers brochure and public education resource booklet 4 Continued communication efforts and media relations related to water conservation efforts and the continuance of Stage 3 of the drought contingency plan Produced monthly releases for publication in Allen Image and bi- monthly releases for the Plano Profile Assisted in partnership promotional efforts including Allen Heritage Guild's open house at Allen Historic Village; Leadership Allen's annual leadership conference and mayoral exhibit; Chamber of Commerce for tourism brochure and information for Texas Tourism magazine; Friends of the Library ALLen READS project ❖ Worked with video production staff to facilitate the transition to a new community bulletin board outsourced through TVTN ❖ Special video production efforts included the Amazing Adventure feature; In Memory Of dramatic reenactment; and the Sam Bass Train Robbery History of Allen feature ❖ Video production received a total of 13 state and national awards for original programming. Awards included a prestigious Emmy through the Lone Star Chapter of the National Television Academy along with various awards from NATOA, TATOA, and 3CMA Objectives for FY 2008: Create a communication and marketing plan for the City of Allen to incorporate graphic identity, cohesive publications and promotional materials ❖ Continue enhancements on the website and implement extensive training for all departmental web coordinators in order to create cross departmental access and work load distribution Assist in research efforts related to e- commerce and web management systems ❖ Continue production of original and award-winning programming. City of Allen 72 FY 2008 Budget EXPENDITURE SUMMARY CLASSIFICATION Personnel Services Operations Professional Services DEPARTMENT TOTAL PERSONNEL SUMMARY FULL TIME Public Information Officer Video Producer Video Production Coordinator TOTAL FULL TIME TOTAL PART TIME DETAIL Norkefs Compensation iealth Insurance )ental Insurance ong-term Disability .ife Insurance =lexible Spending SUBTOTAL DEPARTMENT JBLIC AND MEDIA RELATIONS 2005-2006 2006-2007 2006-2007 ACTUAL BUDGET AMENDED 221,145 228,405 231,119 30,055 33,020 34,421 2005-2006 2006-2007 2006-2007 ACTUAL BUDGET AMENDED 1 1 1 1 1 1 0.75 2007-2008 BUDGET 238,721 38,640 2007-2008 BUDGET 1 1 1 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET 155,640 162,094 160,569 164,777 682 850 914 782 10,717 8,200 10,300 8,200 11,880 12,018 12,288 11,797 17,064 16,295 16,562 16,566 490 636 344 364 22,289 25,581 27,687 33,516 1,561 1,854 1,730 1,975 430 473 347 386 230 242 215 206 162 162 163 162 City of Allen 73 FY 2008 Budget FUND GENERAL FUND DEPARTMENT PUBLIC AND MEDIA RELATIONS ACCOUNT 001-1530413 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET OPERATIONS Conferences & Training 4,113 3,800 3,646 4,695 Dues & Subscriptions 4,300 4,590 4,590 4,800 Mileage 49 100 100 100 Clothing & Uniforms 230 210 210 210 Printing & Reproduction 13,817 17,815 19,815 20,440 Advertising 60 600 500 600 Audio Visual Expenses 4,628 1,500 1,200 1,500 Gasoline 356 685 685 400 Office Supplies 1,490 1,800 1,800 1,500 Small Tools & Minor Equipment 872 1,500 1,500 4,020 Vehicle Maintenance 140 420 375 375 SUBTOTAL $ 30,055 $ 33,020 $ 34,421 $ 38,640 PROFESSIONAL SERVICES Professional Services 27,122 46,200 46,200 52,850 SUBTOTAL $ 27,122 $ 46,200 $ 46,200 $ 52,850 DEPARTMENT TOTALS $ 278,322 $ 307,625 311,740 $ 330,211 CAPITAL EXPENDITURES LIST No capital items City of Allen 74 FY 2008 Budget INFORMATION TECHNOLOGY DIVISIONS IT ADMINISTRATION 001-1610 IT INTERNAL ITEMS 001-1620 IT MASTER PLAN 001-1630 Direclor I Administrative Assistant 1 IT Systems Supervisor 1 Public Safety Systems Admin AS400 Systems Administralor 1 1 Systems Analyst I IT Systems Adminrstralor 2 RTechnician 2 City of Allen 75 FY 2008 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND INFORMATION TECHNOLOGY 001-1800-413 DEPARTMENT DESCRIPTION The Information Technology (IT) department's responsibilities include installation and maintenance of hardware and software, supervision and maintenance of the City's technology infrastructure, and support services for the network and desktop environments. The IT staff also provides support to the Library and Emergency Services dispatching systems for continued support to the community. DEPARTMENT NARRATIVE Accomplishments for FY 2007: :• Built a new server room in the basement of City Hall to support the 5 -year strategic plan and remodeled the Police Server room Purchased and installed a generator to support the new data center in City Hall :• Installed a conduit support system for outside plant cabling to support the data center Started the replacement cycle of all desktop equipment with a lease program Replaced all core switches in the basement of City Hall i Hired a Network Systems Supervisor / Project Manager :• Hired a part-time Administrative Support Position Hired a Systems Administrator to Support Public Safety Signed a three year Microsoft Enterprise Agreement for licensing all software on current versions :• Upgraded the Exchange email server to 2003 version City of Allen 78 Objectives for FY 2008: :• Install a point-to-point microwave network • for redundancy of fiber network Upgrade core switches in Police department :• Install a 3 terabyte data storage system :• Firewall the Police department network to comply with Criminal Justice Information Systems requirements S Upgrade entire network to Microsoft XP operating system :• Upgrade entire network to Microsoft Office 2007 •> Create various interfaces with HTE for finance integration :• Initiate first phase of Public Safety software and hardware replacement Major Budget Items for FY 2008: :• Complete the writing of an RFP for the replacement of all hardware and software for Public Safety Start first phase of the Public Safety hardware and software replacement Install a point-to-point microwave network Upgrade Microsoft operating systems and Office products Avg. Number of Days to Resolve IT Requests 2002 2003 2004 2005 2006 2007 FY 2008 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND IT 001-1600-413 EXPENDITURE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 350,144 470,324 495,215 792,904 Opembons 500,479 637,394 917,053 702,291 Professional Services 17,612 18,000 59,000 55,000 Capital 529,500 434,193 810,500 DEPARTMENTTOTAL 868,235 1,655,218 1,905,461 2,360,695 PERSONNEL SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET FULL TIME Director 1 1 1 1 IT Systems Supervisor 0 1 1 1 Public Safety Systems Administrator 0 0 1 1 Systems Administrator 1 1 1 2 AS/400 Systems Administrator 1 1 1 1 IT Specialist 1 1 0 0 IT Technician 1 1 2 2 Systems Analyst 0 0 0 1 Administrative Assistant 0 0 0 1 TOTAL FULL TIME 5 6 7 10 PARTTIME Administrative Assistant 0 0 0.5 0.0 TOTAL PART TIME 0 0 0.5 0.0 EXPENDITURE DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 262,768 347,338 371,817 577,150 Longevity 1,412 1,540 1,284 1,344 Overtime 6,466 8,259 12,000 12,000 FICA 19,819 26,151 27,758 42,759 TMRS 27,652 34,888 37,103 57,849 Workers Compensation 805 3,210 705 4,485 Health Insurance 27,395 43,301 39,685 88,137 Dental Insurance 2,413 3,644 3,224 6,251 Long-term disability 828 1,181 887 1,604 Life Insurance 586 752 670 1,001 Flexible Spending 60 82 324 SUBTOTAL $ 350,144 $ 470,324 $ 495,215 $ 792,904 OPERATING EXPENSES Conferences & Training 10,155 18,270 18,270 10,200 Dues & Subscriptions 1,173 810 810 1,400 Telephone 72,347 85,160 85,160 85,160 Printing & Reproduction - 150 150 500 City of Allen 77 FY 2008 Budget FUND GENERAL FUND DEPARTMENT IT ACCOUNT 001-1600-413 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont Rentals & Leasing 65 100 100 100 Database Services 7,632 10,000 10,000 10,000 Computer Costs & Supplies 296,958 354,133 468,532 405,509 Gasoline 256 300 300 500 Lease Expenses 5,308 22,000 22,000 22,000 Vehicle & Equipment Replacement 18,520 - - - Office Supplies 337 600 1,200 2,400 Computer Supplies 66,740 95,781 245,781 87,781 Small Tools and Minor Equipment 560 4,040 18,700 30,691 Vehicle Maintenance 72 800 800 800 Computer Maintenance 20,356 45,250 45,250 45,250 SUBTOTAL $ 500,479 $ 637,394 $ 917,053 $ 702,291 PROFESSIONAL SERVICES Professional Services 17,612 18,000 59,000 55,000 SUBTOTAL $ 17,612 $ 18,000 $ 59,000 $ 55,000 CAPITAL OUTLAY Furniture & Fixtures - - - 11,000 Computer Equipment - 529,500 434,193 799,500 SUBTOTAL $ - $ 529,500 $ 434,193 $ 810,500 DEPARTMENT TOTALS $ 868,235 1,655,218 $ 1,905,461 2,360,695 CAPITAL EXPENDITURES LIST 2007-2008 QUANTITY BUDGET FURNITURE & FIXTURES Cubicles - IT 4 11,000 COMPUTER EQUIPMENT IT Master Plan 782,500 Replace 400t Scanner - Engineering 1 17,000 TOTAL CAPITAL $ 810,500 City of Allen 78 FY 2008 Budget HUMAN RESOURCES DIVISION 001-1700 Director 1 Sr. Administrative Assistant 1 Human Resources Manager 1 Human Resources Technician I I HurrannRewtureentAnattist City of Allen 79 FY 2008 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND HUMAN RESOURCES 001-1700-014 DEPARTMENT DESCRIPTION Human Resources works in partnership with departments to maximize their workforce to ensure they deliver the highest level of services to both our external and internal customers. The department provides management expertise in manpower planning, compensation and benefits planning, diversity and employee relations issues, training, and long-range human resources planning. The Human Resources department's vision statement is "To create a positive environment where everyone matters." PROGRAM NARRATIVE Accomplishments for FY 2007: Conducted four P.R.I.D.E. rallies, awarded the 0 annual "Day of P.R.I.D.E" awards, and presented the 4r" annual "Excellence in P.R.I.D.E.' awards Facilitated the 8°i Annual Employee Day at the Park and the W Annual Employee Awards Banquet Assisted departments with various employee relations issues :• Represented the City in numerous unemployment compensation claims ❖ Facilitated P.R.I.D.E. citywide "Respect" Customer Service Training for internal customers Partnered with Monster.com and NCTCOG for public job postings in order to recruit from a large pool of qualified individuals :• Implemented NeoGov, an automated application tracking process, in order to streamline the hiring process Collaborated with North Texas Municipal Alliance to implement the City's regional training initiative and recruited neighboring municipalities to participate City of Allen 80 Developed and trained employees on Ethics in the Workplace Objectives for FY 2008: Continue to develop an organization -wide diversity initiative, which includes recruiting, training, and employee relations Implement updated compensation plans in order to maintain the City's relative market standing with respect to our total compensation strategies Continue to build relationships and serve as a resource for both internal and external customers :• Partner with departments to create practical succession plans for key staff positions including a mentoring program that develops and identifies competencies for positions in order to help with succession planning and development of our workforce Continue to develop and facilitate training programs to reflect our organizational values (P.R.I.D.E.) with the focus on the value of "Delivery" (External Customer Service) :• Provide training, resources and support to managers performing HR functions within departments Evaluate and update the City's performance appraisal procedure and documentation Continue to partner with North Texas Municipal Alliance to provide training tracks for employee development in order to leverage employees in providing effective service to the community FY 2008 Budget EXPENDITURE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BLDG CLASSIFICATION Personnel Services 345,663 363,268 369,658 447,187 Operations 141,297 162,341 169,709 163,011 Professional Services 27,325 31,400 31,400 31,400 DEPARTMENT TOTAL 51 4,285 $ 55-7,-00-9--570 ,767 641,598 PERSONNEL SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 Worker's Compensation ACTUAL BUDGET AMENDED BUDGET FULL TIME 18,583 24,751 23,360 37,853 Director 1 1 1 1 HR Manager 1 1 1 1 HR Analyst 0 0 0 1 HR Technician 1 1 1 1 Senior Administrative Assistant 1 1 1 1 TOTAL FULL TIME 4 4 4 s EXPENDITURE DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 218,377 225,455 232,541 286,645 Longevity 1,148 1,340 1,340 1,188 Overtime 450 624 624 624 FICA 16,327 16,934 17,641 21,119 TMRS 22,477 22,680 23,211 28,783 Worker's Compensation 659 492 475 1,674 Health Insurance 18,583 24,751 23,360 37,853 Dental Insurance 1,844 2,190 1,853 2,794 Long-term Disability 600 636 527 774 Life Insurance 541 558 487 571 Flexible Spending 108 108 99 162 Tuition Reserve 64,549 67,500 67,500 65,000 SUBTOTAL j 345,663 E 363,268 $ 369,658 $ 447,187 OPERATING EXPENSES Conferences & Training 6,647 6,700 6,700 6,700 Dues & Subscriptions 3,106 3,605 3,382 3,605 Mileage 59 50 - 50 ,Printing & Reproduction 418 1,600 1,600 950 'Advertising 46,124 52,000 52,000 53,560 Meetings & Receptions 1,330 1,800 637 1,800 City of Allen 81 FY 2008 Budget FUND GENERAL FUND DEPARTMENT HUMAN RESOURCES ACCOUNT 001-1700-414 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont Office Supplies 1,466 2,400 2,143 2,700 Small Tools & Minor Equipment 1,249 4,850 4,103 2,900 PRIDE Program 14,230 18,336 26,902 18,336 Training & Development 8,150 9,000 9,000 9,000 Unemployment Claims 14,570 15,000 20,000 15,000 Employee Recognition 43,948 47,000 43,242 48,410 SUBTOTAL $ 141,297 $ 162,341 $ 169,709 $ 163,011 PROFESSIONAL SERVICES Professional Services 27,325 31,400 31,400 31,400 SUBTOTAL $ 27,325 $ 31,400 $ 31,400 $ 31,400 DEPARTMENT TOTALS $ 514,285 557,009 $ 570,767 641,598 CAPITAL EXPENDITURES LIST No capital items City of Allen 82 FY 2008 Budget INTERNAL SERVICES DIVISION 001-1800 No Personnel in this Department City of Allen 83 FY 2008 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND INTERNAL SERVICES 001-1800-415 DEPARTMENT DESCRIPTION The Internal Services budget, administered by the City Manager's Office, captures expenses that are shared between many departments. Highlights of some of the items included in this fund are as follows: ❖ Professional Services fees for City Attorney, annual audit, tax appraisal and tax collection services ❖ Copier services including monthly lease fees and maintenance Costs associated with City of Allen strategic planning ❖ Transfers out for capital projects City of Allen 84 FY 2008 Budget FUND GENERAL FUND DEPARTMENT INTERNAL SERVICES ACCOUNT 001-1800415 EXPENDITURE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Operations 1,852,151 3,669,114 3,347,337 4,971,300 Professional Services 524,818 613,361 614,480 710,874 Capital 65,944 - - - TMnsfers Out 2,111,267 504,871 680,116 693,776 DEPARTMENT TOTAL ; 4,554,180 4,787,352 $ 4,641,933 6,375,950 EXPENDITURE DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES Dues & Subscriptions 51,697 60,475 72,392 60,493 Telephone 212,706 220,000 223,553 233,120 Insurance 345,809 404,735 438,037 512,186 Postage & Freight 32,641 45,000 45,000 45,000 Printing & Reproduction 4,303 5,500 5,500 5,500 Lease Expenses 54,265 57,693 57,693 59,921 Vehicle/Equipment Replacement 2,819 1,075,499 962,900 1,237,819 Office Supplies 18,341 15,780 20,400 23,460 Post-Employmt Funding Exp - - 34,606 34,652 Economic Grant Expenses 1,058,713 1,180,636 1,143,000 1,225,700 Strategic Planning Expense 70,857 603,796 344,256 1,533,449 SUBTOTAL $ 1,852,151 ; 3,669,114 $ 3,347,337 $ 4,971,300 PROFESSIONAL SERVICES Audit Fees 24,231 26,500 26,500 27,580 Tax Service -Collin County 19,025 20,165 20,265 21,480 Tax Service -CAD 144,420 167,111 168,130 243,371 Legal Fees 315,928 376,965 376,965 381,965 Professional Services - - - 13,200 Copier Service 21,214 22,620 22,620 23,278 SUBTOTAL E 524,818 $ 613,361 $ 614,480 $ 710,874 CAPITAL OUTLAY Capital Leases Expenses 65,944 SUBTOTAL ; 65,944 $ - ; - ; - TRANSFERS Operating Transfer Out 822,667 414,877 590,116 693,776 Capital Projects Transfer Out 1,288,600 90,000 90,000 SUBTOTAL E 2,111,267 $ 504,877 $ 680,116 $ 693,776 DEPARTMENT TOTALS i 4,554,180 $ 4,787,352 $ 4,641,933 $ 6,375,950 City of Allen 85 FY 2008 Budget CAPITAL EXPENDITURES LIST Fire Station #2 Roof 65,000 Carpet at Fire Station #1 16,000 Fire Station Workout Room project 9,000 TOTAL $ 90,000 City of Allen 86 FY 2008 Budget 2006-2007 2007-2008 AMENDED BUDGET Operating Transfers Out: Grants and Special Revenue Fund Police 90,154 73,682 Fire 95,986 139,413 Court Security 20,299 31,266 Golf Course Fund 198,502 262,155 Risk Management Fund -Administrative costs 185 175 187,260 TOTAL $ 590,116 _693,776 Fire Station #2 Roof 65,000 Carpet at Fire Station #1 16,000 Fire Station Workout Room project 9,000 TOTAL $ 90,000 City of Allen 86 FY 2008 Budget POLICE DIVISIONS ADMINISTRATION 001-2010 CRIMINAL INVESTIGATIONS 001.2020 SCHOOL RESOURCE OFFICER 001-2021 SUPPORT SERVICES 001-2040 PATROL 001-2030 Chief 1 Community Relations Sergeant -1 Officer -4 Sergeant — i Corooral-1 Support Services Deputy Chief CID Deputy Chief Pafrat Service Deputy Chief 1 1 1 AdministrativeAssistant Lieutenant Adminislratrve Assistant Atlminislrative Assists" 1 1 1 s A Watch Animal Control Lieutenant Lieulenan I Supervisor 1 Police Services Technician 1 Animal Control Officer 3 1 Sergeant 2 She) Sheffer Attendant Corporal Officer 13 Crimes Against Persons Detention acii oo esource rs Sergeant 1 Sergeant 1 Sergeant 1 Corporal t B Watch Detention Officer 5 Officer6 Officertinvestigator5 Lieutenant eco s Sergeant Communications Sergeant 1 Corporal DispatchSupervisor 3 Recertls Technician 4 flarcofics Officer 13 Map Orspatcher 12 Sergeant Corporal OfficerMvesigafor 2 C Welch Public Safety Officer Atlminormihve Assistant l Lieufenant1 4 Sergeant Corporal Cries Againslerty Officer 12 SergeantsPmp Corporal s Office0lnvestigator5 Traffic Sergeant Crime Analyst Corporal) Officer4 Criminalist K -g 2 Sergeants Officer2 Property Evitlence TeW Warrant O ficerleaililP 2 1 -Funded in Municipal Court Division City of Allen 87 FY 2008 Budget FUND DEPARTMENT DESCRIPTION DEPARTMENT POLICE The City Charter provides for the Allen Police Department to preserve order within the city limits and secure the residents from violence and property loss. PROGRAM NARRATIVE Accomplishments for FY 2007: Completed 33 background investigations of 76 applicants for the position of police officer with 4 officers being hired. Additionally, 593 applications were processed for civilian positions within the department resulting in 8 hires. Implemented an agreement with PMAM to automate alarm permits, false alarms and billing. Upgraded existing Police, Fire and Public Works radio communications equipment according to the CIP schedule Completed feasibility study for an expansion of the current detenfion facility and presented recommendations. This project will be in accordance with the CIP schedule. Reclassified three (3) Telecommunication Technician positions to Telecommunication Supervisors. This included supervisory training and policy development. Secured several grants that provided additional personnel and equipment for all three divisions within the Police department. Trained and implemented Emergency Medical Dispatching for all Police and Fire Telecommunicators Total Calls for Service 2003 2004 2005 2006 2007' *Projected figures for 2007 Objectives for FY 2008: Continue upgrading existing Police, Fire and Public Works radio communications equipment according to the CIP schedule Conduct a review of Police department response times and implement plans to reduce the amount of time it takes officers to respond to calls for service :• Expand the number of Police storefronts from one (1) to three (3) locations at key sites throughout the community. Each storefront will be staffed by a Community Relations Officer and supplemented by Police department volunteers. :• Continue enhancements of "in-house' training for Police officers and non-swom personnel. This includes basic and required training courses for officers. Additionally, the department will continue to train officers on the Use of Force Judgment Simulator. Continue to seek federal, state and private foundation grants to enhance Police I epartment equipment and to increase staffing levels Major Budget Items: Addition of new sworn and non-sworr personnel Addition of three (3) patrol vehicles to the fleet Addition of two (2) CID vehicles to the fleet 2000 1500 1000 500 0 Index Crimes 2003 2004 2005 2006 2007' ■Murder ■Rape ®Robbery ❑Assault ■Burglary ■Theft @Auto Theft City of Allen 88 FY 2008 Budget FUND DEPARTMENT ACCOUNT GENERALFUND POLICE 001-2000-421 EXPENDITURE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 9,044,029 10,458,954 10,454,164 11,611,341 Operations 1,073,955 836,366 918,264 974,944 Professional Services 146,282 136,212 143,756 139,517 Capital 29,985 77,050 216,012 241,954 DEPARTMENT TOTAL 10,294,251 $ 11,508,562 11,732,196 12,967,756 PERSONNEL SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 FULL TIME ACTUAL BUDGET AMENDED BUDGET Police Chief 1 1 1 1 Deputy Police Chief 0 0 0 3 Assistant Police Chief 1 1 1 0 Police Captain 3 3 3 1 Police Lieutenant 3 5 5 5 Police Sergeant 14 14 14 16 Police Corporal 12 12 12 12 Police Officer 69 69 69 69 SUBTOTAL - Sworn' 103 105 105 107 Police Services Technician 1 1 1 1 Supervisor 9-1-1 Dispatcher 0 3 3 3 Police/Fire EMS/Dispatcher / 911 Call Taker 15 13 13 13 Property Evidence Technician 1 1 1 2 Police Records Technician 4 4 4 4 Public Safety Systems Administrator 1 1 0 0 Criminalist 2 2 2 2 Criminal Analyst 1 1 1 1 Senior Administrative Assistant 1 1 1 1 Administrative Assistant 3 3 3 4 Detention Officer 5 5 5 5 Public Safety Officer 0 4 4 4 Animal Control Supervisor 1 1 1 1 Animal Control Officer 3 3 3 3 Shelter Attendant 1 1 1 2 SUBTOTAL -NOn-sWOm 39 44 43 46 TOTAL FULL TIME 142 149 148 153 Total swom does not include 1 Police Officer assigned as a Warrant Officer, which is shown in the Courts division. Therefore, the total number of sworn positions is 104 for FY2006, 106 for FY2007, and 108 for FY2008. EXPENDITURE DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 6,210,343 7,226,702 7,329,775 8,160,073 Field Training Officer Pay 15,900 15,600 15,600 15,600 Dispatch Trainer Pay 2,900 3,600 3,600 3,600 Longevity 34,736 37,832 38,664 42,744 Overtime 525,713 448,769 520,111 473,332 City of Allen 89 FY 2008 Budget FUND GENERALFUND DEPARTMENT POLICE ACCOUNT 001-2000-421 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES -cont. FICA 498,036 563,242 568,598 595,800 TMRS 685,659 772,609 756,977 823,404 Worker's Compensation 232,843 194,217 173,966 200,359 Health Insurance 728,433 1,025,150 915,381 1,138,911 Dental Insurance 57,366 81,119 70,884 86,340 Long-term disability 18,644 23,550 17,942 22,291 Life Insurance 10,432 12,460 11,309 12,263 Flexible Spending 1,624 2,904 2,157 3,024 Clothing Allowance 21,400 31,200 29,200 33,600 SUBTOTAL $ 9,044,029 $ 10,458,954 $ 10,454,164 $ 11,611,341 OPERATING EXPENSES Conferences & Training 42,724 36,660 53,396 42,724 Dues & Subscriptions 13,356 9,170 9,170 9,445 Mileage 12 100 100 100 Clothing & Uniforms 67,494 69,755 79,785 69,411 Electricity 148,848 109,025 125,675 131,330 Natural Gas 6,343 8,800 8,800 8,800 Water 3,250 3,587 3,587 3,587 Postage & Freight 8,724 8,560 8,560 8,816 Printing & Reproduction 11,398 14,698 14,698 12,252 Advertising - - 196 - Canine Maintenance 7,239 7,541 7,541 7,455 Meetings and Receptions 5,577 5,617 5,617 5,745 Crime Prevention 4,209 7,000 7,000 7,000 Prisoners Keep 8,125 16,668 16,668 20,000 Narcotics Operations 3,295 6,500 6,500 10,000 Gasoline 212,137 200,500 200,500 269,700 Lease Expenses 31,282 35,514 35,514 37,708 Vehicle & Equipment Replacement 263,804 - - - Offce Supplies 16,752 24,114 25,405 25,095 Animal Supplies 8,243 12,000 12,000 12,000 Small Tools &Minor Equipment 79,037 117,118 137,618 111,938 Donation Expenses 2,639 6,659 4,159 4,159 Vehicle Maintenante 106,575 105,235 112,000 133,800 Equipment Maintenance 5,076 6,545 8,775 8,879 Radio Maintenance 3,087 5,000 5,000 5,000 Collision Repair 14,729 20,000 30,000 30,000 SUBTOTAL $ 1,073,955 $ 836,366 $ 918,264 $ 974,944 PROFESSIONAL SERVICES Professional Services 144,395 133,214 140,758 136,519 Plaques & Awards 1,887 2,998 2,998 2,998 SUBTOTAL $ 146,282 $ 136,212 $ 143,756 $ 139,517 City of Allen 90 FY 2008 Budget FUND GENERAL FUND DEPARTMENT POLICE ACCOUNT 001-2000-421 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET CAPITAL OUTLAY Vehicles - 77,050 181,080 241,954 Office Equipment & Furniture 11,000 - - - Machinery & Equipment 18,985 - 34,932 - SUBTOTAL $ 29,985 $ 77,050 $ 216,012 S 241,954 DEPARTMENT TOTALS $ 10,294,251 $ 11,508,562 $ 11,732,196 $ 12,967,756 CAPITAL EXPENDITURES LIST 2007-2008 QUANTITY BUDGET VEHICLES Criminal Investigation Division 2 48,400 Patrol Division 3 156,037 Animal Truck & Cage System 1 37,517 TOTAL CAPITAL $ 241,954 See Replacement Fund for replacement vehicle expenditures. City of Allen 91 FY 2008 Budget CITY OF ALLEN PARKS & RECREATION DIVISIONS ADMINISTRATION 001-2510 PARK PLANNING & DEVELOPMENT 001-2515 PARKS MAINTENANCE 001-2520 HORTICULTURE & FORESTRY 001-2522 GROUNDS MANAGEMENT 001-2526 FACILITY MANAGEMENT 001-2528 SENIOR CITIZENS 001-2561 DON RODENBAUGH NATATORIUM 001-2670 SPECIAL SERVICES 001-2524 ATHLETICS 001-2540 RECREATION SERVICES 001-2590 JOE FARMER RECREATION CENTER 001-2551 SPECIAL ACTIVITIES 001-2531 YOUTH CENTER 001-2580 Director 1 Senior Administrative Assistant 1 Assistant Diredor Ass'stant Oiredor 1 1 Sue Assistant Management Analyst Gmnt Co 1 1 7 Speaal Activites Coordinator 1 Ree Services Manager I 1 11 Senior Services 1 Joe Fanner Recreation Center 3.5 Don Rodenbaugh Natatorium 12.92 Athlebca 1 Youth Services 291 Park Services Manager) I Landscape Archited a GT,M, MaiM— Cper Ions Supevieorl G Leatlx 1 Me'mlenmta Wbko2 $M'tal S= OperNi[ns S�geMsa t C., Specalisl 1 CMniral Ta 3 WMmvim KlrMerl Park Development Inspedor I Park Planner 1 Inlem 25 Im,f f cn,Vetlerul l ANMrt FSM .. Tecl�3 GwLweY Ma.a...—NbMr2 Eypmni.p.7 MCMgvrt City of Allen 93 FY 2008 Budget FUND PARKS & DEPARTMENT DESCRIPTION The Parks & Recreation department strives to provide park facilities and recreation programs that enhance the aesthetic value of the City and help our citizens more fully enjoy living in Allen. Vision statement: 'To achieve excellence and create fun beyond imagination!" DEPARTMENT NARRATIVE Accomplishments for FY 2007: Received multiple grants including: $20,813 renewal grant for the Community Arthritis Service Project — Cardiovascular Health and Wellness Program Texas Department of State Health Services; a $337,758 grant from Collin County Parks and Open Space Program for the Arts of Collin County; a $426,200 grant from Collin County Parks and Open Space Program for the Six Cities Trail Connection Point 8. ❖ Began Ford Pool Renovation Master Plan process. Awarded RFQ for the Renovation of Joe Farmer Recreation Center project. Completed the CLASS Software upgrade. Received the Texas Recreation and Park Society "Facility Design Award" for the construction of the Allen Senior Recreation Center. Received the "Excellence in Facility Design" award from the Southwest Region of the National Recreation and Park Association for The Edge at Allen Station Park. + Completed numerous renovation and construction projects on neighborhood parks including: Spring Meadow, Bridgewater Crossing Greenbelt, 001-2500451 Allenwood Park and Twin Creeks Neighborhood Park. f• Utilized .over 15,000 hours from court appointed workers to assist with daily maintenance activities resulting in a significant cost savings to the City; coordinated over 750 hours of Eagle Scout service projects. ❖ Initiated trash removal contract for parks, medians, ROW and city facilities resulting in improved service levels on Hwy 75 and city and park facilities. City crew was reassigned to handle a fast growing facility rental program. Objectives for FY 2008: :• Complete construction of Country Meadows, Jupiter Park, Day Spring Nature Preserve Phase III and other projects funded by Allen Community Development Corporation :• Complete revision of the Parks and Recreation Open Space Master plan ❖ Recovery of landscapes and athletic fields impacted in 2006 by the drought •:• Pursue Public / Private Partnership opportunities Major Budget Items for FY 2008: :• Landscape and turf drought recovery initiatives :• Promotion of Landscape Architect to Assistant Director and realignment of responsibilities within the department Continue implementation of the irrigation central control system Implement online registration for Parks and Recreation participants City of Allen 94 FY 2008 Budget FUND GENERAL FUND DEPARTMENT PARKS & RECREATION ACCOUNT 001-2500451 EXPENDITURE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 3,747,051 4,226,672 3,992,082 4,452,269 Operations 2,446,095 2,606,295 2,439,488 2,742,727 Professional Services 412,915 706,767 691,113 904,637 Capital 108,034 27,000 23,709 155,298 DEPARTMENT TOTAL 6 714,095 7,566,734 7,146,392 8,254,931 PERSONNEL SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 FULL TIME ACTUAL BUDGET AMENDED BUDGET Director 1 1 1 1 Assistant Director 1 1 1 2 Landscape Architect 1 1 1 0 Park Planner 1 1 1 2 Grant Coordinator 1 1 1 1 Management Analyst 1 1 1 1 Senior Administrative Assistant 1 1 1 1 Administrative Assistant 1 1 1 1 Park Services Manager 1 1 1 1 Urban Forester 1 1 1 1 Park Operation Supervisor 3 3 3 3 Crew Leader 6 6 6 6 Equipment Operator 2 2 2 2 Park (Code) Inspector 0 0 0 1 Building Technician 4 4 4 4 Parks Maintenance Technician 3 3 3 3 Maintenance Worker 16 18 18 18 Chemical Specialist 1 1 1 1 Chemical Technician 3 3 3 3 Irrigation Specialist 1 1 1 1 Irrigation Technician 2 2 2 2 Recreation Services Manager 1 1 1 1 Center Supervisor 3 3 3 3 Athletic Program Supervisor 1 1 1 1 Aquatic Program Supervisor 1 1 1 1 Youth Program Supervisor 1 1 1 1 Special Events Coordinator 1 1 1 1 Recreation Specialist II 4 4 4 4 Head Lifeguard 1 1 1 1 TOTAL FULL TIME 64 66 66 68 PARTTIME Recreation Specialist 1" 9.35 9.35 9.35 9.35 Fitness Specialist" 2.00 2.00 2.00 2.00 Head Lifeguard— 3.60 3.60 3.60 3.60 Intern 0.25 0.25 0.25 0.25 TOTAL PART TIME 15.20 15.20 15.20 15.20 City of Allen 95 FY 2008 Budget FUND GENERAL FUND DEPARTMENT PARKS & RECREATION ACCOUNT 001-2500451 EXPENDITURE DETAIL 2005-2006 2006-2007 2006-2007 2007-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 2,663,580 2,979,605 2,825,181 3,118,004 Longevity 14,688 16,258 14,019 17,343 Overtime 105,515 113,966 117,311 120,983 FICA 202,871 227,420 212,814 226,289 TMRS 272,471 284,758 274,093 300,991 Worker's Compensation 86,518 75,318 77,081 85,018 Health Insurance 362,137 477,445 428,774 531,891 Dental Insurance 27,252 37,622 31,927 38,812 Long-term disability 7,040 8,301 5,996 7,436 Life Insurance 4,218 4,725 4,006 4,314 Flexible Spending 761 1,254 880 1,188 SUBTOTAL $ 3,747,051 $ 4,226,672 $ 3,992,082 $ 4,452,269 OPERATING EXPENSES Conferences & Training 24,494 29,950 36,875 41,773 Dues & Subscriptions 10,390 15,468 15,693 15,768 Mileage 3,524 5,155 6,049 10,375 Clothing & Uniforms 31,444 40,410 41,489 40,519 Electricity 716,757 785,972 650,752 678,917 Natural Gas 66,114 78,000 79,842 83,977 Water 701,411 557,213 513,012 591,125 Printing & Reproduction 3,408 11,800 10,710 14,650 Advertising 2,350 6,720 3,408 3,735 Rentals 10,188 11,467 8,823 8,667 Special Events 16,511 19,300 19,234 33,600 Senior Citizens Support 31,288 38,176 36,842 23,910 Meetings & Receptions 4,713 3,970 3,970 4,670 Board/Commission Training 497 2,000 2,000 2,000 Cemetery Expenditures 4,968 14,000 14,000 14,000 Gasoline 67,474 69,000 69,000 69,498 Oil & Lubricants 999 1,450 1,200 1,200 Vehicle & Equipment Replacement 121,233 - - - Office Supplies 27,955 26,389 29,875 27,062 Boards & Commissions 246 450 450 253 Janitorial Supplies 13,083 15,789 11,779 11,855 Medical & Chemical Supply 6,363 9,995 8,426 9,248 Pool Supplies 28,074 27,835 27,835 30,440 Agriculture Supplies 83,147 180,903 180,230 180,949 Small Tools & Minor Equipment 55,979 64,319 73,332 79,341 Building Maintenance 113,694 133,521 130,521 228,516 Vehicle Maintenance 32,067 15,853 22,580 23,900 Equipment Maintenance 29,262 41,699 41,469 41,250 Ground Sprinkler System 43,972 59,776 59,049 76,988 Ballfield Maintenance 46,768 66,853 66,256 107,891 Landscape/Forestry 24,253 47,550 47,112 47,550 Pool Maintenance 23,238 9,579 30,830 30,500 Park & Open Space Maintenance 100,231 215,733 196,845 208,600 SUBTOTAL $ 2,446,095 $ 2,606,295 $ 2,439,488 $ 2,742,727 City of Allen 96 FY 2008 Budget FUND GENERAL FUND DEPARTMENT PARKS & RECREATION ACCOUNT 001-2500451 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PROFESSIONAL SERVICES Professional Services 412,915 706,767 691,113 904,637 SUBTOTAL $ 412,915 $ 706,767 $ 691,113 $ 904,637 CAPITAL OUTLAY Vehicles 65,375 27,000 23,709 10,000 Furniture & Fixtures - - - 4,000 Machinery & Equipment 42,659 141,298 SUBTOTAL $ 108,034 $ 27,000 $ 23,709 $ 155,298 DEPARTMENT TOTALS $ 6,714,095 $ 7,566,734 $ 7,146,392 $ 8,264,931 CAPITAL EXPENDITURES LIST 2007-2008 QUANTITY BUDGET VEHICLES Dump Bed for Retained Ambulance Chassis 1 10,000 FURNITURE & FIXTURES Office Reconstruction 4,000 MACHINERY & EQUIPMENT Water Trailer 1 7,000 Deep Tine Aerifier 1 35,000 Reel Grinder Machine 1 44,298 Floor Cleaning Machine for Edge Hockey Rink 1 8,000 14" Trailer for Interior Lift 1 7,000 Pull Behind Lift 1 30,000 16" Trailers (Replacement) 2 10,000 TOTAL CAPITAL $ 155,298 City of Allen 97 FY 2008 Budget CITY OF ALLEN LIBRARY DIVISION 001-3000 Director 1 Mktg and (AkuraI Ads Coordinator Senior 1 Pm Uidion Specialist i Cirmlatlon Supervisor Librarian Librarian 6.75 2 PT Library Clerk Lbrary Specialist 5 2.75 LibraryAssociate 1 PT Library Page 2.91 Temporary Library Page Circulation Clerk 2 PT Lbary Clerk 3.9 LibraryAssocuds t PT Library Clerk t 5 Library Specialist 5 City of Allen 99 FY 2008 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND LIBRARY 001-3000-455 DEPARTMENT DESCRIPTION Increased library hours of operation on Wednesday evenings until 9pm The Allen Public Library is dedicated to improving the quality of life of its users by supporting their lifelong learning and information needs. (Mission Statement adopted by Library Board, 1993) Vision Statement: "A welcoming place to inspire the mind." (2004) DEPARTMENT NARRATIVE Accomplishments for FY 2007: Received a $5,000 grant from CoSery Utilities to fund the online homework help service, Tutor.com, for elementary, middle and high school students Began an after school Homework Help Center for upper elementary and middle school students using National Honor Society students from AHS as tutors and providing them with volunteer community service hours Partnered with the Friends of the Library, the Collin County Community College, and the Allen Philharmonic Symphony to present speakers, music and cultural programs for the community ❖ Hosted two national traveling exhibits, "The World of William Joyce" featuring original art works of this nationally -recognized illustrator, and "Alexander Hamilton, the man who made modern America," courtesy of the NEH and the American Library Association ❖ Received grants from the Texas Commission on the Arts, Kiwanis Club of Allen, Chick Fil-A, and Friends of the Library to underwrite the 41" annual Day of the Child, Day of the Book celebration ❖ Hosted numerous exhibits including a photography exhibit from Allen High School, a juried art show, art works by AISD elementary students, and paintings of local Allen scenes created by Ken Bylar, a former resident of Allen 100 City of Allen Objectives for FY 2008: ❖ Continue to offer citizens quality library services ❖ Continue to foster partnerships with other community groups to enhance cultural arts for the community ❖ Continue pursuit of grant funds to benefit library services :• Provide two major traveling exhibits ❖ Continue to offer a pilot program to provide downloadable audio books with Friends of the Library's financial assistance ❖ Continue an after school Homework Help Center for students with the assistance of National Honor Society students from Allen High School ❖ Host special events celebrating the library's 40th anniversary Major Budget Items for FY 2008: •:• Allen's share of cost of migrating to the new integrated library system with Plano Public Library and Collin County Community College Resource Center FY 2008 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND LIBRARY 001-3000-455 EXPENDITURE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 1,558,192 1,713,958 1,666,195 1,757,666 Operations 346,067 346,512 340,259 343,511 Professional Services 16,509 21,360 21,350 21,950 Capital 115,994 150,000 150,000 150,000 DEPARTMENT TOTAL $ 2,036,762 $ 2231,820 $ 2,177,804 2,273,127 PERSONNEL SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET FULL TIME Director 1 1 1 1 Support Services Manager 1 1 1 1 Library Services Manager 2 2 2 2 Senior Librarian 6 7 7 7 Circulation Supervisor 1 1 1 1 Heritage Coordinator 1 1 1 1 Library Associate 2 2 2 2 Senior Administrative Assistant 1 1 1 1 Production Specialist 1 1 1 1 Librarian 1 1 1 1 Library Specialist 0 0 1 1 Library Clerk 3 3 2 2 TOTAL FULL TIME 20 21 21 21 PART TIME Senior Librarian 0.00 0.00 0.50 0.50 Librarian 1.50 1.75 1.25 1.25 Library Specialist 3.50 3.25 3.25 3.25 Library Clerk 5.00 5.40 5.40 5.40 Library Page 2.91 2.91 2.91 2.91 TOTAL PART TIME 12.91 13.31 13.31 13.31 TEMPORARY Library Page 0.50 0.50 0.50 0.50 TOTAL TEMPORARY 0.50 0.50 0.50 0.50 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 1,237,092 1,349,856 1,334,994 1,405,520 Longevity 7,626 9,200 9,101 10,537 Overtime 345 - - - FICA 93,252 103,061 101,897 105,863 TMRS 119,518 126,343 123,978 131,180 Workers Compensation 3,973 5,024 2,884 3,250 Health Insurance 84,463 105,841 81,882 88,725 City of Allen 1 0 1 FY 2008 Budget FUND GENERAL FUND DEPARTMENT LIBRARY ACCOUNT 001-3000-455 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES - cont. Dental Insurance 7,256 9,368 7,331 8,053 Long-term disability 2,701 3,093 2,268 2,651 Life Insurance 1,642 1,788 1,536 1,563 Flexible Spending 324 384 324 324 SUBTOTAL $ 1,558,192 $ 1,713,958 $ 1,666,195 $ 1,757,666 OPERATING EXPENSES Conferences & Training 5,202 5,850 5,850 6,000 Dues & Subscriptions 3,906 4,080 4,000 4,180 Mileage 912 500 500 600 Electricity 160,997 144,500 138,365 144,590 Gas 31,849 34,537 34,537 34,537 Water 1,223 2,200 2,200 2,200 Postage & Freight 4,144 3,000 3,000 3,200 Printing & Reproduction 1,285 900 748 950 Advertising 84 - - - Database Services 14,832 17,500 17,500 22,965 Special Activities 13,918 17,000 15,500 24,400 Libr.Book-Continuation Fund 14,993 15,450 15,450 15,900 Audio Visual Expense 19,538 20,130 20,130 20,700 Lease Expenses 1,587 1,588 1,600 1,640 Office Supplies 6,975 7,570 7,500 7,600 Periodicals 13,290 14,500 14,500 14,700 Boards & Commissions 538 1,000 700 1,200 Small Tools & Minor Equipment 13,265 11,050 9,0G) 8,250 Library Supplies 11,225 15,454 15,453 15,900 Equipment Maintenance 4,072 3,250 1,800 2,500 Book Collection Maintenance 1,117 750 750 775 Computer Maintenance 20,728 25,703 31,176 10,724 Donation Expenses 387 - - SUBTOTAL $ 346,067 $ 346,512 $ 340,259 $ 343,511 PROFESSIONAL SERVICES Professional Services 16,509 21,350 21,350 21,950 SUBTOTAL $ 16,509 $ 21,350 $ 21,350 $ 21,950 CAPITAL OUTLAY Library Books 115,994 150,000 150,000 150 000 SUBTOTAL $ 115,994 $ 150,000 $ 150,000 $ 150,000 DEPARTMENT TOTALS $ 2,036,762 2,231,820 $ 2,177,804 2,273,127 City of Allen 102 FY 2008 Budget FIRE DIVISION 001-3500 Chief 1 Senior Administrative Assistant 1 Assistant Ch (Prevention Assistant Chief/Operations ]Tm Fire Prevention Specialist 2 Administrative Captain 3 Administrative Assistant 1 Captain 12 Driver Operator Engineer (DOE) 2 611 `Three Firefighter/Paramedics funded in Grants and Special Revenue Fund. City of Allen 103 FY 2008 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND FIRE 001-3500-422 DEPARTMENT DESCRIPTION The Allen Fire department serves and protects its citizens and visitors by providing the best in Emergency Medical Services, Fire Suppression, Fire Prevention and Education, and Emergency Management. DEPARTMENT NARRATIVE Accomplishments for FY 2007: Enhanced operations and maintained federal grant eligibility by completing National Incident Management System and Incident Command System training for all personnel Conducted in-service training on structural firefighting and advanced search and rescue techniques Completed Underwriters Laboratories pump and ladder testing and certification on all fire apparatus :• Expanded the number of residents reached through Learn Not to Bum, Risk Watch, Child Passenger Safety Seat Program, Citizens Fire Academy (CFA) and the CFA Alumni Association Established and Trained Citizen Volunteers • as Community Emergency. Response Team (CERT) Members Established a video teleconferencing link in the Emergency Operations Center with grant proceeds Updated the Emergency Management Plan and the Regional Hazard Mitigation Action Plan Expanded our capabilities in special rescue training (trench and confined space rescues) Changed Medical Directors and medical treatment protocols to reflect cuffing edge treatment options Replaced aging thermal imaging cameras with new helmet -mounted cameras The CPR and automated external defibrillator (AED) training program continued to grow to meet demand :• Increased inter -operability with neighboring fire departments through joint training, policy sharing and development, and response sharing :• Implemented Emergency Medical Dispatching (EMD) Updated the employee wellness/fitness program to comply with new state regulations :• Enhanced quality improvement and quality assurance programs related to EMS incidents Entire command staff completed 80 hour program from the National Fire Academy on the Control of Large Scale Fire Ground Operations :• Expanded and enhanced officer development with a leadership retreat focused on motivation, moral courage, accountability, teamwork, and conflict management :• Replaced the department's brush firefighting vehicle :• Implemented a new employee evaluation system •i Applied for an additional SAFER grant to pay the salary of up to six Firefighter/Paramedics Applied for a Local Project Grant from the Texas Department of State Health Services for the purchase of an additional Autopulse device Objectives for FY 2008: Identify and acquire land for Fire Station #8 :• Begin the construction of Fire Station #5 Begin the design and purchase process for a fire apparatus for Fire Station #5 Major Budget Items for FY 2008: 4 The addition of a 4'h ambulance with six Firefighter/Paramedics Replace one ambulance and one staff vehicle c• Replace all EKGs and AEDs City of Allen 104 FY 2008 Budget FUND DEPARTMENT ACCOUNT GENERALFUND FIRE 001-3500-422 EXPENDITURE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 6,805,659 7,745,573 7,577,481 8,389,720 Operations 851,610 611,464 612,154 680,991 Professional Services 153,517 191,095 193,095 194,463 Capital19,761 9,885 315,000 DEPARTMENT TOTAL $ 7,830,547 8,546,732 8 392 615 9,560,174 PERSONNEL SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET FULL TIME Fire Chief 1 1 1 1 Assistant Fire Chief 2 2 2 2 Fire Division Chief 2 2 2 2 Battalion Chief 3 3 3 3 Fire Captain 15 15 15 15 Fire Driver Operator Engineer 12 12 12 12 Firefighter/Paramedic' 51 51 51 57 Fire Prevention Specialist 2 2 2 2 Public Education Coordinator 1 i 1 1 Senior Administrative Assistant 1 1 1 1 Administrative Assistant 1 1 1 1 TOTAL FULL TIME 91 91 91 97 ' Three positions are partially funded in the Grants and Special Revenue fund through the SAFER Grant. EXPENDITURE DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 4,728,773 5,398,072 5,302,509 5,862,878 Longevity 39,386 42,988 42,224 46,524 Overtime 316,552 360,000 360,000 381,600 FICA 360,926 427,367 403,285 418,408 TMRS 518,643 579,388 549,175 590,941 Worker's Compensation 117,783 107,069 92,032 110,122 Health Insurance 652,497 745,812 753,400 892,290 Dental Insurance 45,058 55,296 50,590 59,233 Long-term disability 15,158 17,644 13,230 15,854 Life Insurance 8,745 9,615 8,642 8,954 Flexible Spending 2,138 2,322 2,394 2,916 SUBTOTALj--- 6,805,659 $ 7,745,573 $ 7,577,481 $ 8,389,720 OPERATING EXPENSES Conferences & Training 31,981 40,000 40,000 55,441 Dues & Subscriptions 12,234 11,960 11,960 11,960 Mileage 326 100 400 500 City of Allen 105 FY 2008 Budget FUND GENERALFUND DEPARTMENT FIRE ACCOUNT 001-3500-422 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont Clothing & Uniforms 71,467 79,990 79,990 95,590 Electricity 91,706 104,975 83,000 86,735 Gas 12,503 15,000 15,000 15,000 Water 12,669 15,000 15,000 15,000 Printing & Reproduction 4,047 3,380 5,280 3,360 Advertising 162 500 500 500 Rentals 503 1,000 1,000 1,000 Meetings & Receptions 2,900 2,420 2,420 2,600 Code Enforcement - 400 400 400 Gasoline 47,948 56,000 56,000 60,000 Oil & Lubricants 143 1,000 1,000 1,000 Vehicle & Equipment Replacement 272,901 - - - Office Supplies 7,373 8,000 8,750 8,240 Janitorial Supplies 7,140 7,960 7,960 8,200 Medical & Chemical Supply 52,080 55,200 61,200 69,000 Chemical Spill Supplies 4,802 5,000 6,200 6,400 Small Tools & Minor Equipment 68,226 73,900 65,900 86,300 Building Maintenance 58,966 29,495 50,000 50,000 Vehicle Maintenance 69,921 67,334 72,344 70,000 Equipment Maintenance 20,159 29,850 24,850 30,745 Radio Maintenance 1,433 3,000 3,000 3,000 SUBTOTAL $ 851,610 $ 611,464 $ 612,154 $ 680,991 PROFESSIONAL SERVICES Professorial Services 153,517 191,095 193,095 194,463 SUBTOTAL $ 153,517 $ 191,095 $ 193,095 $ 194,463 CAPITAL OUTLAY Vehicles - - - 135,000 Machinery & Equipment 19,761 - 9,885 180,000 SUBTOTAL $ 19,761 $ - $ 91885 $ 315,000 DEPARTMENT TOTALS $ 7,830,547 8,548,132 8,392,615 $ 9,580,174 CAPITAL EXPENDITURES LIST 2007-2008 QUANTITY BUDGET VEHICLES Ambulance 1 135,000 MACHINERY & EQUIPMENT Life Pak -12 cardiac unit (for new ambulance) 1 35,000 Automated External Defibrillators (AED) 4 5,000 Life Pak -12 cardiac units (replacements) 4 140,000 TOTAL CAPITAL 315,000 City of Allen 106 FY 2008 Budget BUILDING AND CODE COMPLIANCE DIVISIONS HEALTH INSPECTION 001-4520 BUILDING INSPECTION 001-4530 Director 1 Plans Examiner I II Coordinator 3 Code Inspector 7 Permit Supervise 1 )ustomer Service Representative City of Allen 107 FY 2008 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND BUILDING & CODE COMPLIANCE 0014500-460 •: Appropriate funding for third party plan DEPARTMENT DESCRIPTION review services if necessary to maintain expected service level The Building and Code Compliance Research and evaluate rental home department is a multi -functional department inspection programs as specified in the charged with the responsibility of managing Strategic Plan compliance of building codes, zoning and health ordinances. DEPARTMENT NARRATIVE Accomplishments for FY 2007: Processed permits, completed plan reviews, and inspected over 800 single- family homes and nearly 300 businesses and public buildings, representing a 25% increase in commercial activity. Over 4,900 total permits were issued for swimming pools, fences, irrigation systems, and accessory buildings among others •'r Added a 3itl Plans Examiner to handle the increase in commercial construction. Created Permit Supervisor position, which allowed Chief Building Official more time to focus on strategic departmental needs Added part-time staff in the permit processing area to keep up with the substantial increase in commercial permit submittals Objectives for FY 2008: $ Add one additional Environmental Health Specialist in order to keep up with a substantial number of food service facilities coming online and to allow Division Coordinator to focus on education, food handler certification program and bringing our health ordinance in line with new state initiatives Improve plan review turn around time by increasing the permit staff by .5 positions so more review work can take place on minor projects without going back to Plans Examiners, leaving them to focus on commercial and new single-family plans City of Allen 108 FY 2008 Budget FUND GENERALFUND DEPARTMENT BUILDING AND CODE COMPLIANCE 2006-2007 ACCOUNT 001-4500-460 EXPENDITURE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 1 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION 1 0 0 Personnel Services 895,735 1,039,833 1,072,922 1,241,660 Operations 70,236 60,403 80,793 90,708 PERSONNEL SUMMARY FULL TIME Building Official (Code Compliance Coordinator Code Inspector Environmental Services Coordinator Environmental Health Specialist (Plans Examiner Permit Technician jCustomer Service Representative Permit Supervisor TOTAL FULL TIME PARTTIME Customer Service Representative TOTAL PART TIME EXPENDITURE DETAIL Longevity Overtime FICA TMRS Worker's Compensation Health Insurance Dental Insurance Long-term Disability Life Insurance Flexible Spending SUBTOTAL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET 1 1 1 1 1 1 0 0 7 7 7 7 1 1 1 1 1 1 1 2 1 2 3 3 1 1 0 0 3 3 3 4 0 0 1 1 0 0.5 0.5 0.0 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET 662,991 755,366 785,416 887,479 4,232 4,772 5,000 5,380 9,861 14,500 14,500 15,000 48,942 56,887 58,756 64,227 69,188 76,013 78,665 88,233 5,572 6,308 4,613 6,539 84,584 112,599 114,063 159,335 6,847 9,207 8,422 11,186 2,021 2,413 1,904 2,413 1,276 1,438 1,316 1,436 221 330 267 432 rences & Training 9,136 12,400 9,799 12,526 & Subscriptions 2,181 5,100 3,750 6,120 le - 100 100 103 ng & Uniforms 4,869 6,350 6,350 6,791 ig & Reproduction 552 1,000 1,000 1,030 City of Allen 109 FY 2008 Budget FUND GENERAL FUND DEPARTMENT BUILDING AND CODE COMPLIANCE ACCOUNT 0014500-460 2005-2006 2006-2007 2006-2007 2007-2008 ACTUA BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Gasoline 11,683 12,500 13,000 13,350 Vehicle & Equipment Replacement 10,121 - - - Office Supplies 5,281 8,700 8,961 9,111 Small Tools & Minor Equipment 467 7,188 3,268 4,100 Vehicle Maintenance 3,759 5,500 8,000 5,665 Professional Services 20,870 - 25,000 30,300 Credit Card Costs 1,317 1,565 1,565 1,612 SUBTOTAL $ 70,236 $ 60,403 $ 80,793 $ 90,708 CAPITAL OUTLAY Vehicles - - - 26,000 Furniture & Fixtures 4,200 - SUBTOTAL $ - $ 4,200 $ - $ 26,000 DEPARTMENT TOTALS 965,971 1,104,436 1,153,715 1,358,368 CAPITAL EXPENDITURES LIST 2007-2008 QUANTITY BUDGET VEHICLES Vehicle for Environmental Health Specialist 1 13,000 Vehicle for Code Inspections 1 13,000 TOTAL CAPITAL $ 26,000 City of Allen 1 1 0 FY 2008 Budget PLANNING AND DEVELOPMENT DIVISIONS PLANNING 001-4800 CODE ENFORCEMENT 0014840 Director 1 Senior Administrative Assistant 1 Assistant Director 1 Senior Planner GIS Administrator 1 Planner I' I GIS Analyst Planning TeUnician Code Enforcement Supervisor 1 Coda Enforcement Officer 4' 'One position paid for from WalerlSmer and Solid Waste Funds. City of Allen ill FY 2008 Budget FUND GENERALFUND DEPARTMENT DESCRIPTION The Planning & Development department is responsible for land use and transportation planning, zoning administration, development coordination, certain economic development initiatives, capital improvement planning, Community Development Block Grant administration, code compliance, and for providing staff support for the Planning & Zoning Commission, the Board of Adjustment, the Sign Control Board, the Allen Economic Development Corporation and the Allen City Council. DEPARTMENT NARRATIVE Accomplishments forFY2007: & DEVELOPMENT ❖ Published 2007 Facts & Figures Completed the 2007-2011 Capital Improvement Program document Completed updates and improvements to the web -based interactive map :• Completed the data transfer and standardization of GIS data to SDE server ❖ Completed data compatibility / standardization between GIS program and building permits module Provided assistance to seven households for home improvement and four households for home buyer assistance :• Updated the Land Development Code Researched and issued ten Texas Alcoholic Beverage Commission permits for sale of alcohol --nine for restaurants, and six for off -premise beer and wine Objectives for FY 2008: Initiate a plan to partner with businesses to improve aging commercial areas Publish 2008 Facts & Figures Complete 2008-2012 CIP document :• Continue to work with existing neighborhoods without established organizations Implement new 3 -year CDBG Consolidated Plan activities :• Work with developers and landowners to facilitate redevelopment in the Central Business District Continue to collaborate with developers to facilitate mixed-use developments proposed throughout Allen Continue to work with the AEDC to maximize resources and activities for the benefit of the community in attracting high end commercial and retail developments Assist development of the Arts of Collin County site and work with property owners and developers on the development of land adjacent to the future Arts Center Continue the updates of citywide utilities GIS features and continue the support and enhancement of data compatibility between GIS and building permits program Expand the promotion of home ownership • through the Home Buyer program, including increased marketing efforts City of Allen 112 FY 2008 Budget FUND DEPARTMENT ACCOUNT GENERALFUND PLANNING & DEVELOPMENT 001-4800-461 EXPENDITURE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 707,304 791,430 760,849 835,752 Operations 46,862 59,210 55,460 142,066 Professional Services 2,990 9,800 7,500 3,000 DEPARTMENT TOTAL $ 75 ,156 860,440 $ 823,809 $ 980,818 PERSONNEL SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 FULL TIME ACTUAL BUDGET AMENDED BUDGET Director 1 1 1 1 Assistant Director i 1 1 1 Senior Planner 0 1 1 1 Planner 1 1 1 1 GIS Administrator 1 1 1 1 GIS Analyst 1 1 1 1 Code Enforcement Officer' 3 3 3 3 Senior Administrative Assistant 1 1 1 1 Planning Technician 1 1 1 1 TOTAL FULL TIME 10 11 11 11 EXPENDITURE DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNELSERVICES Salaries 540,603 596,050 589,057 643,966 Longevity 3,540 2,688 2,224 2,768 Overtime 1,743 2,000 2,000 2,000 FICA 36,479 40,638 44,225 46,756 TMRS 55,779 59,874 58,620 64,673 Worker's Compensation 3,148 4,181 2,195 2,653 Health Insurance 58,118 75,783 54,545 63,707 Dental Insurance 4,825 6,508 5,075 5,917 Long-term Disability 1,530 1,884 1,436 1,768 Life Insurance 1,161 1,332 1,146 1,220 Flexible Spending 378 492 326 324 SUBTOTAL $ 707,304 $ 791,430 $ 760,849 $ 835,752 OPERATING EXPENSES Conferences & Training 15,623 17,410 17,410 25,170 Dues & Subscriptions 2,890 4,350 3,850 5,596 Clothing & Uniforms 1,520 2,000 2,000 2,000 Printing & Reproduction 6,227 4,830 4,830 4,830 Advertising 390 310 310 310 Board & Commission Training 3,639 3,000 3,000 4,600 Plat Administration Expense 4,400 8,200 7,000 7,000 Gasoline 3,604 6,210 5,960 5,960 Vehicle & Equipment Replacement 3,146 - - - City of Allen 1 1 3 FY 2008 Budget FUND GENERALFUND DEPARTMENT PLANNING & DEVELOPMENT ACCOUNT 001-4800-461 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUD ET OPERATING EXPENSES - cont. Office Supplies 2,884 5,100 4,200 4,700 Small Tools & Minor Equipment 1,102 2,900 2,000 2,000 Vehicle Maintenance 1,437 4,900 4,900 4,900 Donation Expense` - 75,000 SUBTOTAL $ 46,862 $ 59,210 $ 55,460 $ 142,066 PROFESSIONAL SERVICES Professional Services 2,990 9,800 7,500 3,000 SUBTOTAL $ 2,990 $ 91600 $ 7,500 $ 3,000 DEPARTMENT TOTALS $ 757,156 $ 860,440 823,809 980,818 ` This item was moved from the Cily Secretary Division. CAPITAL EXPENDITURES LIST No capital items City of Allen 1 t 4 FY 2008 Budget COMMUNITY SERVICES DIVISIONS ADMINISTRATION 001-5110 BUILDING MAINTENANCE 001-5120 STREETS 001-5130 Director 1 Assistant Director 1 StreetsNrainage Foreman 1 Crew Leader 2 Equipment Operator 2 Maintenance Worker l Building Maintenance Tech 2 Lead Custodian 2 Custodian 6 City of Allen 115 FY 2008 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND COMMUNITY SERVICES ADMINISTRATION 001-5110-432 DEPARTMENT DESCRIPTION Objectives for FY 2008: ❖ Respond to customer calls, e-mails, Community Services Administration is comment forms, or letters within one responsible for the efficient and effective business day of the day of receipt administration and direction of the following - areas: Streets, Drainage, Building Maintenance, Provide responsible strategic planning to Solid Waste, Water & Sewer, and Utility address long range water, sewer, and solid Collections. waste needs for City and NTMWD capital improvements DEPARTMENT NARRATIVE Accomplishments for FY 2007: Quickly and completely responded to citizen requests for assistance and information Developed electricity budget estimates for all City funds. ❖ Achieved 19.6% cumulative electric use reduction in five years as part of a five year plan to reduce usage by 5% per year. Managed the City's implementation of Stage 3 of the City's Drought Contingency Plan Continued a successful Water Conservation Rebate program :• Director continues to serve as a Board Member of the Cities Aggregation Power Project 3 Implemented new e-business initiative in utility billing to scan, record, and deposit customer payment checks Implemented GPS tracking system for all non -emergency City vehicles ❖ Continue to be involved in electric deregulation through the Cities Aggregation Power Project (CAPP) and in the management of the City's power procurement and usage monitoring Continue Fleet conversion to alternative fuels or vehicles meeting low emission standards (LEV) :• Director assumes responsibility as Board Chair to the NCTCOG Resource Conservation Council City of Allen 116 FY 2008 Budget FUND DEPARTMENT/DIVISION ACCOUNT GENERAL FUND COMMUNITY SERVICES/ADMINISTRATION 001-5110432 EXPENDITURE SUMMARY 2005-2006 20062007 2DD6-2007 2007-2008 ACTUAL BUDGE AMENDED BUDGET CLASSIFICATION Personnel Services 259,420 279,543 283,217 294,650 Operations 8,958 12,820 13,120 13,495 Professional Services 1,184 2,500 2,500 2,500 DEPARTMENT TOTAL 269,562 294863 298,837 310,645 PERSONNEL SUMMARY 2005-2006 20062007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET FULL TIME Director 1 1 1 1 Assistant Director 1 1 1 1 Senior Administrative Assistant 1 1 1 1 TOTAL FULL TIME 3 3 3 3 EXPENDITURE DETAIL 20062006 20062007 20062007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 207,909 225,227 228,458 237,633 Longevity 1,240 1,132 1,132 1,316 Overtime 486 450 450 450 FICA 15,253 16,678 17,188 17,001 TMRS 21,423 22,636 22,780 23,895 Worker's Compensation 628 491 472 526 Health Insurance 9,796 9,733 9,662 10,488 Dental Insurance 1,420 1,854 1,781 1,975 Long-term Disability 466 513 536 613 Life Insurance 677 721 650 645 Flexible Spending 122 108 108 108 SUBTOTAL $ 259,420 $ 279,643 $ 283,217 $ 294,650 OPERATING EXPENSES Conferences & Training 530 2,950 2,950 2,950 Dues & Subscriptions 1,600 2,570 2,570 2,745 Gasoline 3,080 2,700 3,000 3,200 Vehicle & Equipment Replacement 554 - - _ Office Supplies 2,207 3,100 3,100 3,100 Vehicle Maintenance 987 1,250 1,250 1,250 Radio Maintenance 250 250 250 SUBTOTAL $ 8,958 $ 12,820 $ 13,120 $ 13,495 City of Allen 1 1 7 FY 2008 Budget FUND GENERALFUND DEPARTMENT/DIVISION COMMUNITY SERVICES/ADMINISTRATION ACCOUNT 001-5110432 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PROFESSIONAL SERVICES Professional Services 1,184 2,500 2,500 2,500 SUBTOTAL $ 1,184 $ 2,500 $ 2,500 $ 2,500 DEPARTMENT TOTALS $ 269,562 $ 294,863 $ 298,837 310,645 CAPITAL EXPENDITURES LIST No capital items City of Allen 1 1 8 FY 2008 Budget GENERAL FUND COMMUNITY SERVICES/ BUILDING MAINTENANCE DIVISION DEPARTMENT DESCRIPTION The Building Maintenance division is responsible for maintaining a high quality interior building appearance and administering maintenance and repair contracts for City Hall, City Hall Annex, Municipal Court / Parks & Rec., Library, Police Station, Animal Shelter, Stacy Road Pump Station, and administrative areas in the Central Fire Station. Building Maintenance performs a variety of tasks including: janitorial and custodial services, building mechanical system preventive maintenance and repair, furniture assembly, bulk mail transport, minor remodeling projects and other tasks to ensure efficient building operations and staff support. DEPARTMENT NARRATIVE Accomplishments for FY 2007: ❖ Continued to manage annual preventive maintenance contracts for City Hall, Annex, Courts Facility, Library, Police Station and Animal Shelter Successfully managed cleaning and maintenance through a period of significant personnel turnover ❖ Completed remodeling of Annex meeting room for Engineering Inspectors ❖ Assisted in set up and break down at numerous City sponsored events Objectives for FY 2008: Maintain a high level of maintenance and repair for city facilities the division maintains Major Budget Item for FY2008: Electricity - $170,401 Custodial Supplies - $40,000 Building Maintenance - $121,950 Professional Services - $78,575 25,400 25,200 25,000 24,600 u 24,600 ff 24,400 c 24,200 m 24,000 23,500 23,600 23,400 Total Square Feet Cleaned per Employee 2004 2005 2006 2007 2008 City of Allen 1 1 9 FY 2008 Budget FUND DEPARTMENT/DIVISION ACCOUNT GENERAL FUND COMMUNITY SERVICESIBLDG MAINT 001-5120-418 EXPENDITURE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 437,740 465,748 470,789 497,257 Operations 369,890 344,786 349,849 364,667 Professional Services 52,433 69,862 70,476 78,575 Capital 15,854 - - - DEPARTMENTTOTAL $ 875,917 $ 880,396 $ 891,114 $ 940,499 PERSONNEL SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET FULL TIME Building Maintenance Foreman 1 1 1 1 Lead Custodian 2 2 2 2 Building Technician 2 2 2 2 Custodian 6 6 6 6 TOTAL FULL TIME 11 11 11 11 EXPENDITURE DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 273,253 304,541 301,487 316,781 Longevity 1,000 668 836 1,324 Overtime 44,325 30,000 30,000 30,000 FICA 23,330 22,836 24,221 22,750 TMRS 32,540 30,521 32,595 31,810 Worker's Compensation 13,914 9,785 9,952 10,211 Health Insurance 44,104 60,278 64,756 76,457 Dental Insurance 3,902 5,393 5,591 6,414 Long -tens Disability 819 1,035 754 878 Life Insurance 440 529 466 470 Flexible Spending 113 162 131 162 SUBTOTAL $ 437,740 $ 465,748 $ 470,789 $ 497,257 OPERATING EXPENSES Conference & Training - 1,430 1,430 1,460 Dues & Subscriptions - 600 600 600 Clothing & Uniforms 4,380 6,206 6,206 6,206 Electricity 182,813 156,000 163,063 170,401 Gas 6,020 10,000 8,000 10,000 Water 2,897 4,000 4,000 4,000 Advertising 236 100 100 100 Gasoline 1,429 1,900 1,900 1,900 Vehicle & Equipment Replacement 560 - Janitorial Supplies 24,704 40,000 40,000 40,000 City of Allen 120 FY 2008 Budget FUND GENERAL FUND DEPARTMENT/DIVISION COMMUNITY SERVICES/BLDG MAINT ACCOUNT 001-5120418 2005-2006 2006-2007 2006-2007 2007-2008 A UAL BUDGET AMENDED B ET OPERATING EXPENSES -cont. Small Tools & Minor Equipment 6,975 5,800 5,800 6,800 Building Maintenance 127,922 118,000 118,000 121,950 Vehicle Maintenance 24 750 750 1,250 Equipment Maintenance 11,930 SUBTOTAL $ 369,890 $ 344,786 $ 349,849 $ 364,667 PROFESSIONAL SERVICES Professional Services 52,433 69,862 70,476 78,575 Machinery & Equipment SUBTOTAL $ 52,433 $ 69,862 $ 70,476 $ 78,575 CAPITAL OUTLAY Vehicles 15,854 SUBTOTAL $— 15,854 $ - $ - $ - DEPARTMENT TOTALS $ 875,917 $ 880,396 891,114 940,499 CAPITAL EXPENDITURES LIST No capital items City of Allen 121 FY 2008 Budget ENERAL FUND COMMUNITY SERVICES/STREETS DIVISION 001-5130-4 Major Budget Items for FY 2008: DEPARTMENT DESCRIPTION -* Concrete Street Maintenance - $252,500 Streets division is responsible for promoting •:• Asphalt Maintenance - $30,000 quality of life and the public's safe driving experience through maintaining public Equipment Maintenance - $20,000 streets, sidewalks and alleys DEPARTMENT NARRATIVE Accomplishments for FY 2007: Performed routine concrete and asphalt street maintenance to extend the life of the City's roadways ❖ Managed the City/Resident cost -shared sidewalk replacement program •5 Resurfaced City's portion of Rock Ridge Road with new single surface treatment Objectives for FY 2008: ❖ Continue the annual street and alley condition assessments and use the assessment to formulate the division's Pavement Maintenance program ❖ Manage the City/Resident cost -shared Sidewalk Replacement program :• Continue to perform routine concrete and asphalt street maintenance to extend the life of the City's infrastructure 360 300 250 200 m ISO 100 50 0 Centerline Miles Maintained 2002 2003 2004 2005 2000 Fiscal Year City of Allen 122 FY 2008 Budget FUND DEPARTMENTIDIVISION ACCOUNT GENERALFUND COMMUNITY SERVICES/STREETS 001-5130-031 EXPENDITURE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 508,619 586,847 520,937 573,725 Operations - 366,423 291,824 292,291 375,424 Professional Services - 1,500 1,500 1,500 DEPARTMENT TOTAL $ 695,042 880,171 814,728 S 950,649 PERSONNEL SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET FULL TIME Foreman 1 1 1 1 Crew Leader 2 2 2 2 Equipment Operator 2 2 2 2 Maintenance Worker 7 7 7 7 TOTAL FULL TIME 12 12 12 12 EXPENDITURE DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 328,654 372,230 332,509 363,951 Longevity 2,504 2,448 2,024 2,296 Overtime 10,167 10,000 20,000 15,000 FICA - 24,664 27,754 25,298 26,179 TMRS 34,912 37,468 34,229 36,625 Worker's Compensation 34,456 26,726 22,798 26,113 Health Insurance 66,689 101,295 77,373 95,163 Dental Insurance 4,646 6,742 5,330 6,741 Long-term Disability 1,055 1,265 809 1,009 Life Insurance 568 649 495 540 Flexible Spending 104 270 72 108 SUBTOTAL $ 508,619 $ 586,847 $ 520,937 $ 573,725 OPERATING EXPENSES Conference & Training 700 850 1,117 850 Dues & Subscriptions 110 300 300 300 Clothing & Uniforms 7,149 7,724 7,724 7,724 Printing & Reproduction - 100 300 200 Advertising 126 - - - Rentals 1,741 2,750 2,750 2,750 Gasoline 25,273 26,000 26,000 27,500 Vehicle & Equipment Replacement 55,352 - - - Office Supplies 149 500 500 500 Medical & Chemical Supply 392 500 500 500 Small Tools & Minor Equipment 7,774 8,100 8,100 8,100 City of Allen 123 FY 2008 Budget FUND GENERALFUND DEPARTMENTIDIVISION COMMUNITY SERVICES/STREETS ACCOUNT 001-5130431 2005-2006 2006-2D07 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Vehicle Maintenance 23,928 14,000 14,000 14,000 Equipment Maintenance 16,110 18,000 18,000 20,000 Radio Maintenance 396 500 500 500 Asphalt Maintenance 133,538 50,000 50,000 30,000 Sidewalk Replacement 7,160 10,000 10,000 10,000 Street Maintenance 106,525 152,500 152,500 252,500 SUBTOTAL $ 386,423 $ 291,824 $ 292,291 $ 375,424 PROFESSIONAL SERVICES Professional Services 1,500 1,500 1,5G0 SUBTOTAL $ - $ 1,500 $ 1,500 $ 1,500 DEPARTMENT TOTALS $ 895,042 $ 880,171 $ 814,728 $ 950,649 CAPITAL EXPENDITURES LIST No capital items City of Allen 124 FY 2008 Budget FINANCE DIVISIONS FINANCE 001-5500 PURCHASING 001-5510 Duegor 1 Senior Administrative I Assistant Director 1 Accounting Manager II I Purchasing Manager II II Budget Manager Senior Accountant Senior Buyer/Contract Special is Budget Analyst 1 1 1 Buyer II Payroll Specialist Accounting Technician 1 1 1 Accounting Assistant 11 1 Accountant 3 City of Allen 125 FY 2008 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND FINANCE 0015500-416 DEPARTMENT DESCRIPTION :• Established a Central Business District Tax Increment Financing Zone The Finance department's purpose is to .;. Participated in the CIP process and provide responsive and accurate technical issued $11,145,000 of new G.O. Bonds staff support to the City Manager and all operating departments, and to plan, ':' Continued with a Business Diversity manage, and maintain the financial affairs Procurement program of the City. E• Established new cash handling policies for improved internal control PROGRAM NARRATIVE Objectives for FY 2008: Accomplishments for FY 2007: f• Receive 9th Certificate of Achievement 4 Received the 8th Certificate of for Excellence in Financial Reporting and Achievement for Excellence in Financial 9" Distinguished Budget Presentation Reporting and the 8' Distinguished Award Budget Presentation . Award from the .;. Receive 8" Achievement of Excellence in national Government Finance Officers Procurement Award from the National Association (GFOA) Purchasing Institute :• Received the 7th Achievement of .;. Analyze short -tens financing options for Excellence in Procurement Award from certain capital projects and develop cash the National Purchasing Institute flow projections ❖ Received an upgrade on the City's G.O. bond ratings from Aa3 to Aa2 from Moody's, and from AA- to AA from Standard and Poor's. Maintained the Water & Sewer bond ratings of A2 from Moody's and AA- from Standard & Poor's. The CDC bonds maintained a rating of Al. ❖ Continued with long range financial plans for debt management and selected operating funds ❖ Continue the "How to do Business with the City" program and the Business Diversity program in the purchasing area ❖ Implement a Training Incentive program for all personnel who utilize the City's financial software ❖ Continue to strengthen internal controls and update policies related to implementation of fraud prevention measures Expanded the Procurement Card Perform financial reviews in various areas related to property taxes, sales tax, program tracking TIF increments, franchise fees, 4• Developed policies and procedures for and producing long range financial acceptance of electronic bids and analyses proposals Received 2nd Fully Certified Procurement Agency Award from the National Institute of Governmental Purchasing's Universal Public Purchasing Certification Council City of Allen 126 FY 2008 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND FINANCE 001-5500-016 EXPENDITURE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDG CLASSIFICATION Personnel Services 936,042 1,039,938 1,016,115 1,201,115 Operations 45,529 51,423 54,235 59,565 Professional Services 5,665 4,200 3,705 9,043 Capital - - - 8,320 DEPARTMENT TOTAL 987,236 1,095,561 1,074055 1,278,043 PERSONNEL SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET . FULL TIME Director 1 1 1 1 Assistant Director 1 1 1 1 Budget Manager 1 1 1 1 Accounting Manager 0 0 0 1 Senior Accountant 2 2 2 1 Financial Analyst 0 0 0 1 Accountant 2 2 2 3 Senior Administrative Assistant 1 1 1 1 Purchasing Manager 1 1 1 1 Contract Specialist/Sr. Buyer 1 1 1 1 Buyer 1 1 1 1 Payroll Specialist 0 1 1 1 Account Technician 1 1 1 1 Accounting Assistant II 1 1 1 1 TOTAL FULL TIME 13 14 14 16 PART TIME Payroll Specialist 0.75 0 0 0 TOTAL PART TIME 0.75 0 0 0 EXPENDITURE DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 718,085 789,694 769,099 892,604 Longevity 3,212 3,148 2,452 2,816 Overtime 5,800 4,935 5,715 5,715 FICA 52,717 58,359 56,342 63,377 TMRS 74,285 79,284 76,791 89,642 Workers Compensation 2,175 2,388 1,578 4,053 Health Insurance 70,689 91,067 93,424 129,132 Dental Insurance 5,413 6,843 6,906 9,208 Long-term Disability 1,908 2,241 1,867 2,427 Life Insurance 1,492 1,649 1,494 1,647 Flexible Spending 266 330 447 594 SUBTOTAL $ 936,042 $ 1,039,938 $ 1,016,115 $ 1,201,115 City of Allen 127 FY 2008 Budget Conferences & Training Dues & Subscriptions Mileage Banking Services Printing & Reproduction Advertising Meetings & Receptions Gasoline Office Supplies Small Tools & Minor Equipment Vehicle Maintenance Equipment Maintenance SUBTOTAL sional Services r Services SUBTOTAL AL OUTLAY Equip & Furniture SUBTOTAL DEPARTMENT TOTALS 'AL EXPENDITURES LIST ITURE & FIXTURES e TOTAL CAPITAL DEPARTMENT FINANCE 2005-2006 2006-2007 ACTUAL BUDGET 18,396 19,545 6,373 5,715 661 675 2,693 6,660 2,188 3,153 2,987 3,630 1,420 265 903 1,000 6,463 9,040 2,879 1,000 441 420 125 300 45,529 $ 51,423 2006-2007 AMENDED 18,910 6,055 675 6,336 3,143 3,860 446 1,000 9,040 2,600 670 2007-2008 BUDGET 21,980 6,440 875 4,665 3,310 4,320 600 1,200 9,275 6,100 500 3,085 1,300 980 6,100 2,580 2,900 2,725 2,943 $ 5,665 $ 4,200 $ 3,705 $ 9,043 8,320 c - t - i - $ 8.320 2007-2008 QUANTITY BUDGET 2 8,: City of Allen 128 FY 2008 Budget ENGINEERING DIVISIONS ENGINEERING 001-6000 TRAFFIC 0016020 Project Technician Assistant Director 1 CAiI Engineer/Floodplain 1 Construction Inspector 4 Drafter Civil Engineer' 1 ROWNfdity, nfinator' i Utility Locator Tech' 1 Project Manager 1 Diredor 1 Senior Administrative Assistant 1 Transportation Manager 1 Sr. Traffic Signal Tech 'Positions funded in Water 8 Sewer Traffic Signal Tech SigniaNarkings Tech 1 City of Allen 129 FY 2008 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND ENGINEERING 001-6000-437 DEPARTMENT DESCRIPTION The Engineering department provides architectural, planning and engineering services for City of Allen infrastructure and facilities including buildings, streets, traffic signals, drainage, water and wastewater. In addition to the implementation of the Capital Improvement Program, the department insures that all traffic signalization is operating safely and efficiently to move vehicular traffic through the community and provides inspection services for public and private development construction projects. DEPARTMENT NARRATIVE Accomplishments for FY 2007: Completed construction on the - following projects • Streets: St. Mary Drive Phase 3, Exchange Parkway (Watters Road to Waders Branch), Shallowater Bridge, McDermott right tum lane, Bel Air Drive (West Bethany to 1400' south), Ridgeview Drive (Walnut Springs Drive to Exchange Parkway), Chaparral Drive (Shelley Drive to FM 2551), Watters Road (Junction Drive to Bray Central) and completed the last phase of the CDBG Sidewalk program in the Windridge and Hillside Neighborhoods. • Water/Sewer: Completion of a new Custer Road 6 million gallon ground storage tank, repainting of one of the Stacy Road ground storage tanks, Jupiter Road sewer line replacement, west side 36•/24' water line, Lovejoy 12 -inch water line extension, SH5 utility relocations (in preparation for TxDOT widening of SH5) • Facilities: Land acquisition for Fire Station #5 (Shallowater Drive 8 McDermott) • Traffic Signal Installations: Bethany/FM 2551, Stacy/Watters, Fre Station 2 at Exchange, Heritage Parkway/Bethany, Exchange/Watters and Hedgcoxe/Duchess • Proiecls by Otbers: NTMWD 72-mch Water Line Phase 11 and III Exchange Parkway from Railroad to Angel Parkway, and US 75 interim HOV Lane (Rowlett Creek to Exchange Parkway) r Approval of the $778 million citywide CIP for 2007 to 2013 with the sale of the first bonds in September 2007. This Bond package included public facilities, streets, parks, public art and public safety initiatives Traffic Operations: Acquired radio linked communication system for school zone Flashers Objectives for FY 2008: Complete the construction projects below • Water/Sewer: 2007 sewer replacement project, bowlIng alley drainage project in the Windridge neighborhood, and the expansion of the Custer Road pump station • Streets: Angel Parkway Phase 3, Exchange Parkway (Twin Creeks Drive to SH 121), Allen Drive Phase 3, Stacy Road Phase 1 (US 75 to Greenville Avenue), Greenville Avenue (Exchange to Stacy), Hedgcoxe widening from Alma Drive to Longwood (eastbound), and Alma Drive southbound (Ridgeview to Glendover), and CDBG sidewalks in the Oakhill area •S Cooperative Projects: • TxDOT — Start construction on the widening of SH5 (to be complete winter 2009), continue planning for SH 121/US 75 interchange, continue working on plan to expand US 75, add US 75 main lane light (Rowlett Creek to Bethany and US 75 lighting from Rowlett Creek to Bethany, SH 121 main lanes Complete right-of-way and land acquisition for Chaparral Road Bridge and Fire Station #6 Start construction on the following projects: Fire Station #5, Ridgeview Drive (Twin Creeks to Rowlett Creek) Country Brook Drive, and Main Street landscaping Provide engineering and architectural services on the following projects: Stacy Road (Greenville Ave to FM 1378)••, Allen Station Parkway in Allen Station Business Park, Service Center, Jail Expansion, Ridgeview Drive (Custer Road to Alma Drive), Animal Control facility, Public Safety Training Center (driving track) and Chaparral Bridge + Traffic Operation: • Continue implementation of street sign and pavement markings replacement program project and add red enforcement lights to all signals • By the end of FY06, the $1.5 million traffic signal upgrade to 47 traffic signals should be complete • Traffic Signal installations are anticipated at Stacy Road/Allen Station Parkway, Stacy Road/Village of Allen driveway, Bethany Drive/Watters Road, Bethany Drive/Central Park, and Exchange/WalMart driveway —Project schedule subject to TxDOT processes City of Allen 130 FY 2008 Budget FUND DEPARTMENT ACCOUNT GENERALFUND ENGINEERING 001-6000-037 EXPENDITURE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDEDUB DGET CLASSIFICATION Personnel Services 987,738 1,031,840 970,475 1,123,482 Operations 1,094,907 1,122,660 1,073,622 1,177,256 Professional Services 10,237 11,000 11,450 15,000 DEPARTMENTTOTAL $ 2,092,882 S 2,165,500 $ 2,055,547 $ 2,315,738 PERSONNEL SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET FULL TIME Director 1 1 1 1 Assistant Director 0 0 0 1 Traffic Engineer 1 1 1 0 Project Construction Manager' 0 0 0 1 Transportation Manager 0 0 0 1 Construction Inspector 4 4 4 4 Senior Administrative Assistant 1 1 1 1 Project Technician 1 1 1 1 Drafter 1 1 1 1 Civil Engineer 2 2 2 1 Senior Signal Technician 1 1 1 1 Signs and Markings Technician 1 1 1 1 Traffic Signal Technician 1 1 1 1 TOTAL FULL TIME 14 14 14 15 ` Funded by Capital Improvements Fund EXPENDITURE DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 740,968 760,937 721,411 822,323 Longevity 3,556 3,300 3,020 3,608 Overtime 11,332 16,400 11,000 14,300 FICA 54,384 55,783 53,073 59,107 TMRS 77,223 76,423 72,267 82,593 Worker's Compensation 12,925 9,018 8,358 10,462 Health Insurance 77,344 97,795 90,911 118,291 Dental Insurance 6,254 8,088 7,039 8,716 Long-term Disability 2,082 2,296 1,782 2,246 Life Insurance 1,413 1,476 1,303 1,404 Flexible Spending 257 324 311 432 SUBTOTAL $ 987,738 $ 1,031,840 $ 970,475 $ 1,123,482 OPERATING EXPENSES Conferences & Training 6,717 5,550 5,550 5,400 Dues & Subscriptions 3,597 4,710 4,710 4,710 Mileage 3,135 2,400 2,200 2,100 City of Allen 131 FY 2008 Budget FUND GENERAL FUND DEPARTMENT ENGINEERING ACCOUNT 001-SOD0-037 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGE AMENDED BUDGET OPERATING EXPENSES - cont. Clothing & Uniforms 5,360 4,940 6,349 6,259 Electricity-Street Lights 746,076 801,087 755,000 800,000 Electricity-Traffic Signals 21,873 28,860 26,000 31,860 Printing & Reproduction 617 500. 500 500 Advertising 845 375 375 275 Gasoline 13,148 15,365 13,685 14,485 Vehicle Propane Gas 1,757 - - - Vehicle & Equipment Replacement 14,596 - - - Office Supplies 5,498 4,900 5,300 5,562 Small Tools & Minor Equipment 1,313 2,903 2,903 2,300 Vehicle Maintenance 6,304 7,900 7,900 8,000 Equipment Maintenance 209 500 500 500 Street Marking Maintenance 33,964 42,000 42,000 43,000 Traffic Signal Maintenance 22,207 30,000 30,000 32,600 Street Light Maintenance 100,755 96,650 96,650 121,235 Street Sign Replacement 106,936 74,000 74,000 98,450 SUBTOTAL $ 1,094,907 $ 1,122,660 $ 1,073,622 $ 1,177,256 PROFESSIONAL SERVICES Professional Services 10,237 11,000 11,450 15,000 SUBTOTAL $'- 10,237 $ 11,000 $ 11,450 $ 15,000 DEPARTMENT TOTALS $ 2,092,882 $ 2,165,500 $ 2,055,547 $ 2,315,738 CAPITAL EXPENDITURES LIST No capital items City of Allen 132 FY 2008 Budget CITY OF ALLEN DEBT SERVICE FUND FISCAL YEAR 2007-2008 Debt Policy The City of Allen issues general obligation bonds for a term of generally twenty years, for the purpose of constructing major capital improvements which include municipal facilities, parks and streets. Article XI, Section 5 of the Texas Constitution, applicable to cities of mon: than 5,000 population states that the maximum rate shall not exceed $2.50 per $100.00 of assessed valuation of taxable property. The City's Charter (Article 5, Section 1) states: "In accordance with the constitution of the State of Texas, and not contrary thereto, the City of Allen shall have the power to borrow money against the credit of the city for any public purpose that is not now nor hereafter prohibited by the constitution and laws of the State of Texas". The City's debt policy goal is to keep the portion of ad valorem tax collections appropriated to the debt service fund below 40%. The proposed tax rate at October 1, 2007 is $0.558 per $100.00 of assessed valuation of which $0.130382, or 23.37%, is designated to the debt service fund. This is within the limits of the state law and is below the City's policy limit. Bond Ratings In July 2007 the ratings on the City's General Obligation debt were upgraded from AA- to AA by Standard and Poor's, and from Aa3 to Aa2 by Moody's. The ratings on the City's Water & Sewer Revenue debt are AA- and A2, from S&P and Moody's, respectively. The City's CDC Revenue debt rating is Al from Moody's. FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES FY 2007 FY 2008 $ 1,293,711 $ 1,354,808 10,222,214 8,854,023 (10,161,117) (8,805,008) PROJECTED FUND BALANCE 9/30 $ 1,354,808 $ 1,403,823 ` FUND BALANCE REQUIRED: 10% OF ANNUAL DEBT SERVICE $ 1,015,332 $ 879,661 City of Allen 133 FY 2008 Budget CITY OF ALLEN DEBT SERVICE REQUIREMENT FISCAL YEAR 2007-2008 GENERAL OBLIGATION BONDS: 475,000 21,375 1998 04/01/98 Balance Required Required Total Bond Date of Amount Interest Maturity es of Principal Interest Required Series Issue Issued Rate Data 10/1/2007 2007-2008 2007-2008 2007-2008 GENERAL OBLIGATION BONDS: 475,000 21,375 1998 04/01/98 10,000,000 4.50% 09/01/08 1999 08/01/99 13,340,000 4.875%- 09/01/09 915,0" 360,439 1,275,439 6.375% 510,0" 2000 05/01/00 11,1000" S "%8.20% 09/01110 2001 05101/01 20,715,000 4.125%-5.25% 09/0121 2002 05/01/02 13,000000 4.2%- 5.5% 09/01/22 2003 06101103 7,2100" 2.75%4.25% 09101/23 2004 06/01/04 11,700,0" 4%-5% 0910124 2005 03/01/05 32,330.000 3%-5% 08/1521 2006 07/26/06 1,595,000 4.14% 09/3026 2"7 08/15/07 11,145,000 4%-475% 08/1527 TOTAL $ 132,135,000 CERTIFICATES OF OBLIGATION: 2004A 10/01/04 4,735,0" 3.5%-5% 09101/24 20048 10/01/04 765,0" 4.875%-5.5% 0910124 TOTAL $ 5,5","0 WATER 85EWER REVENUE BONDS: 1999 02101199 12,545,"0 4.30%-50% 06101/19 2004 06101104 6,710,0" 4.75%-50% 0610124 3625%- 2005 06/01/05 4,300,000 6625% 0610125 TOTAL $ 23,555,0" 475,000 475,000 21,375 496,375 1,230,000 600,000 59.963 659,963 1,480,000 465,000 75,744 540,744 7,810,000 915,0" 360,439 1,275,439 11,045,0" 510,0" 537,023 1,047,023 6,240,0" 285,0" 219,975 504,975 10,640,0" 430,000 501,875 931,875 31 ]",0" 435,0" 1,454,323 1,889,323 1,545,000 55,0" 63,963 118,963 11,145,000 370,000 528,099 898,"9 $ 83,310,000 $ 4,540,000 $ 3,822,777 $ 8,362,777 4,570,0" 175,000 194,399 369,399 740,000 25,0" 39,426 64,426 $ 5,310,000 $ 200,000 $ 233,825 $ 433,825 7,125,0" 930,000 337,565 1,257,565 5,490,0" 495,0" 271,138 766,138 3,995,"0 150,000 180,655 330,655 $ 16,610,000 $ 1,575,000 $ 789,358 $ 2,364,358 Citv of Allen 134 FY 2008 Budget CITY OF ALLEN AGGREGATE DEBT SERVICE REQUIREMENTS Period Ending Principal Interest Total Debt Service GENERAL OBLIGATION BONDS: 1,035,000 709,408 9/30/2008 4,740,000 4,056,602 8,796,602 9/30/2009 4,955,000 3,336,601 8,291,601 9/30/2010 5,185,000 3,143,880 8,328,880 9/302011 5,410,000 2,947,136 8,357,136 9/302012 5,675,000 2,741,554 8,416,554 9/30/2013 5,955,000 2,905,152 8,860,152 9/302014 6,240,000 2,638,222 8,878,222 9/302015 6,550,000 2,350,229 8,900,229 9/302016 6,280,000 2,040,510 8,320,510 9/302017 5,935,000 1,774,917 7,709,917 9/302018 6,230,000 1,491,122 7,721,122 9/302019 5,710,000 1,193,093 6,903,093 9/302020 4,875,000 920,125 5,795,125 9/302021 4,140,000 698,202 4,838,202 9/302022 3,465,000 503,189 3,968,189 9/302023 2,565,000 339,571 2,904,571 9/302024 2,145,000 221,618 2,366,618 9/302025 855,000 119,534 974,534 9/302026 895,000 80,524 975,524 9/302027 815,000 38,713 853,713 TOTAL $ 88,620,000 $ 33,640,491 $ 122,160,491 WATER & SEWER REVENUE BONDS: TOTAL 9/30/2008 1,575,000 789,358 2,364,358 9/302009 1,035,000 709,408 1,744,408 9/302010 1,085,000 659,089 1,744,089 91302011 1,145,000 605,278 1,750,278 9/302012 1,200,000 549,221 1,749,221 9/302013 1,140,000 493,996 1,633,996 9/30/2014 1,190,000 440,981 1,630,981 91302015 1,245,000 386,046 1,631,046 9/302016 960,000 326,601 1,286,601 9/302017 1,005,000 281,276 1,286,276 9/302018 1,060,000 233,606 1,293,606 9/302019 1,110,000 184,149 1,294,149 9/302020 465,000 132,231 597,231 9/30/2021 485,000 110,856 595,856 9/30/2022 510,000 88,426 598,426 9/302023 530,000 64,714 594,714 9/302024 560,000 39,995 599,995 9/302025 310,000 13,795 323,795 $ 16,610,000 $ 6,109,026 $ 22,719,026 City of Allen 135 FY 2008 Budget CITY OF ALLEN CITY OF ALLEN TAX INCREMENT FINANCING FUND REVENUE AND EXPENDITURE SUMMARY FISCAL YEAR 2007-2008 2005-2006 2006-2007 2006-2007 2007-2008 REVENUES ACTUAL BUDGET AMENDED BUDGET Operating Revenues Property Tax (County Participation) Property Tax (City Participation) - - - 69,270 Sales Tax - 3,145 18,865 TOTAL OPERATING REVENUES $ - $ - $ 3,145 $ 88,135 Non -Operating Revenues Interest TOTAL NON-OPERATING REVENUES $ - $ - $ - $ - TOTAL REVENUES $ $ $ 3,145 $ 88,135 EXPENDITURES General Government: Eligible TIF Expenses TOTAL PUBLIC WORKS 2005-2006 2006-2007 2006-2007 ACTUAL BUDGET AMENDED TOTAL EXPENSES $ $ $ $ FUND BALANCE PROJECTIONS 2007-2006 BUDGET PROJECTED FUND BALANCE 10/1 $ - $ 3,145 TOTAL PROJECTED REVENUES 3,145 88,135 TOTAL PROJECTED EXPENDITURES - - PROJECTED FUND BALANCE 9/30 $ 3,145 $ 91,280 City of Allen 137 FY 2008 Budget CITY OF ALLEN TAX INCREMENT FINANCING FUND DIVISION 504-0000 No Personnel in this Department Citv of Allen 139 FY 2008 Budget FUND DEPARTMENT ACCOUNT TIF FUND TAX INCREMENT FINANCING 530-19XX-4)(X DEPARTMENT DESCRIPTION The Tax Increment Financing (TIF) fund was established in FY2006 to track property tax and sales tax revenue, and associated expenses, for the City's Tax Increment Financing agreements. The City established its first Reinvestment Zone in December 2005. The City now has two TIFs: the Montgomery Farm "Garden District' and the Central Business District. Revenues from the TIF zones will be used to pay for eligible infrastructure costs, including parking garages, U.S. 75 ramp reversals, and public streets and bridges within the defined TIF areas. The County also has an agreement to participate in the Garden District TIF. DEPARTMENT NARRATIVE Accomplishments for FY 2007, Finalized the "Project and Financing Plan" with the "TIF Zone No. 1" developer ❖ Created the Central Business District TIF and prepared the project and financing plan Objectives for FY 2008. ❖ Continue to administer the financing plans for both TIFs as property tax and sales tax revenues materialize City of Allen 140 FY 2008 Budget FUND DEPARTMENT ACCOUNT TIF TAX INCREMENT FINANCING 530-19XX-4XX EXPENDITURE SUMMARY 2005-2006 20062007 2006-2007 2007-2008 CLASSIFICATION ACTUAL BUDGET AMENDED BUDGET Personnel Services - Operations Professional Services Capital DEPARTMENT TOTAL $ $ $ $ EXPENDITURE DETAIL 2005-2006 2006-2007 20062007 2007-2008 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENDITURES Street Sweeping Maintenance - - Drainage System Maintenance - - Bad Debt Expense - - Operating Transfer Out SUBTOTAL $ - $ - $ PROFESSIONAL SERVICES Professional Services SUBTOTAL $ - $ - $ - $ - TOTAL EXPENSES $ $ $ $ CAPITAL EXPENDITURES LIST No capital items - Note, Fund reserve is $50,000 for each TIF. As each TIF reaches that level, then payments will be made pursuant to the agreements with the developers. City of Allen 141 FY 2008 Budget CITY OF ALLEN CITY OF ALLEN WATER AND SEWER FUND REVENUE AND EXPENSE SUMMARY FISCAL YEAR 2007-2008 2005-2006 2006-2007 2006-2007 2007-2008 REVENUES ACTUAL BUDGET AMENDED BUDGET Ooeratina Revenues Water Sales 15,189,548 13,700,000 13,323,000 15,000,000 Sewer Charges 6,786,694 7,631,000 7,231,000 8,531,000 Connections 230,271 200,000 200,000 180,000 Service Charges 339,645 292,500 342,500 292,500 Pro Rata Fees 101,537 50,000 100,000 75,000 Miscellaneous 283,398 149,500 188,357 103,614 TOTAL OPERATING REVENUES $ 22,931,093 $ 22,023,000 $ 21,384,857 $ 24,182,114 Non -Operating Revenues $ 544,323 $ 597,386 Interest 274,464 228,500 530,000 530,000 Operating Transfer In 10,290 22,145 22,145 160,477 TOTAL NON-OPERATING REVENUES $ 284,754 $ 250,645 $ 552,145 $ 690,477 TOTAL REVENUES $ 23,215,847 $ 22,273,645 $ 21,937,002 $ 24,872,591 FUND BALANCE PROJECTIONS PROJECTED WORKING CAPITAL 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENSES PROJECTED WORKING CAPITAL 9/30 City of Allen 143 $ 9,035,234 $ 8,645,914 21,937,002 24,872,591 (22,326,322) (24,012,957) $ 8,645,914 $ 9,505,548 FY 2008 Budget 2005-2006 2006-2007 2006-2007 2007-2008 EXPENSES ACTUAL BUDGET AMENDED BUDGET General Government UOlity Collections 541,780 576,369 544,323 597,386 TOTAL GENERAL GOV. $ 541,780 $ 576,369 $ 544,323 $ 597,386 Public Works Water 8 Sewer Operating Expenses 15,132,991 17,007,234 17,239,627 19,213,385 Capital Improvement Projects 2,500,000 2,600,000 2,100,000 1,840,000 TOTAL PUBLIC WORKS $ 17,632,991 $ 19,607,234 $ 19,339,627 $ 21,053,385 Debt Service $ 2,482,782 $ 2,425,676 $ 2,442,372 $ 2,362,186 TOTAL EXPENSES $ 20,657,553 $ 22,609,279 $ 22,326,322 $ 24,012,957 FUND BALANCE PROJECTIONS PROJECTED WORKING CAPITAL 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENSES PROJECTED WORKING CAPITAL 9/30 City of Allen 143 $ 9,035,234 $ 8,645,914 21,937,002 24,872,591 (22,326,322) (24,012,957) $ 8,645,914 $ 9,505,548 FY 2008 Budget WATER & SEWER FUND REVENUES FY 2008 Sewer Charges 34.30% Connections 0.72% Service Charges 1.18% Miscellaneous 0.71% Interest 2.13% Water Sales 50.31°/ Transfers In 0.85% WATER & SEWER FUND EXPENSES BY FUNCTION FY 2008 Water & Sewei 87.87% 411 Debt Service 9.84% USIIty Collections 2.49% City of Allen 144 FY 2008 Budget CITY OF ALLEN WATER AND SEWER FUND REVENUE DETAIL FISCAL YEAR 2007-2008 TOTAL REVENUE E 23,215,847 22,273,645 21,937,002 24,872,591 WATER & SEWER FUND REVENUES FY 2008 Sewer Charges Connections 0.72% Service Charges 1.18% Miscellaneous 0.88% Interest 2.13% Water Sale4003PO.% 60.31% rafing Transfer In 0.65% City of Allen 145 FY 2008 Budget 2005-2006 ACTUAL 2006-2007 MIDGET 2006-2007 AMFNncn 2007-2008 BUDGET Ooerating Revenues Water Sales 15,189,548 13,700,000 13,323,000 15,000,000 Sewer Charges 6,759,085 7,600,000 7,200,000 8,500,000 Industrial Pretreatment 27,609 31,000 31,000 31,000 Connections 230,271 200,000 200,000 180,000 Re -Connect Fees 38,780 40,000 40,000 40,000 Penalties 297,265 250,000 300,000 250,000 Sewer Clean Outs 3,600 2,500 2,500 2,500 Miscellaneous 40,557 22,500 53,643 22,750 Other Reimbursements 6,703 2,000 49,714 5,864 Pro Rata Fees 101,537 50,000 100,000 75,000 Inspection Fees 238,138 125,000 85,000 75,000 TOTAL OPERATING REVENUES $ 22,931,093 22,023,000 $ .21,384,857 24,182,114 Non -0 roe a0na Revenues Interest on Investments 151,587 158,500 371,000 380,000 Interest-I&S Reserve Fund 122,877 70,000 159,000 150,000 Operating Transfer In 10,290 22,145145 160,477 TOTAL NON-OPERATING REVENUES $ 284,754 $ 250,845 $552,22,145 690,477 TOTAL REVENUE E 23,215,847 22,273,645 21,937,002 24,872,591 WATER & SEWER FUND REVENUES FY 2008 Sewer Charges Connections 0.72% Service Charges 1.18% Miscellaneous 0.88% Interest 2.13% Water Sale4003PO.% 60.31% rafing Transfer In 0.65% City of Allen 145 FY 2008 Budget CITY OF ALLEN CITY OF ALLEN WATER & SEWER FUND EXPENSES BY CLASSIFICATION AS A PERCENT OF TOTAL BUDGET FISCAL YEAR 2007.2008 2006-2007 2005-2006 %OF REVISED %OF ACTUAL ACTUAL BUDGET BUDGET Personnel Services Operations Professional Services Debt Service Payments Capital TOTAL $ 2,771,207 13.41% $ 2,883,597 $ 14,772,788 71.51% $ 15,988,247 $ 164,475 0.80% $ 276,486 $ 2,482,782 12.02% $ 2,442,372 $ 466,301 2.26% $ 735,620 $ 20,657,553 $ 71,328,922 2007-2008 %OF BUDGET BUDGET 12.92% $ 3,175,573 13.22% 71.61% $ 17,333,523 72.18% 1.24% $ 253,688 1.06% 10.94% $ 2,362,186 9.84% 3.29% $ 887,987 3.70% $ 24,012,957 WATER & SEWER FUND Expenses By Classification Professional Services 1.06% ,t Service iyments 3.84% Capital 3.70% Services 13.22% City of Allen 147 FY 2008 Budget CITY OF ALLEN Water Conservation Manager 1 Education Spedalisl 7 r rvces rew r Leader L 1 Meter Services Tech WATER AND SEWER DIVISIONS WATER AND SEWER 200-6500 UTILITY BILLING 200-7000 Sewer Foreman 1 Sewer Crew Leader 5 3 Mainwna. Worker 5 Director Assistant Diredor Administrative Assistant 1 Superintendent 1 Utility Billing Supervisor I FCstomer Service Rep 6 J Foreman 1 Water Crew Leanler onserva on rew ump lata 4 Leader Operator 4 Equipment Operator Equipment Operator 4 I Maintenance Worker 6 City of Allen 149 FY 2008 Budget FUND WATER AND SEWER DEPARTMENT DESCRIPTION COMMUNITY SERVICES WATER AND SEWER DIVISION The Water and Sewer division is responsible for delivering potable water purchased from the North Texas Municipal Water District (NTMWD) to Allen customers and collecting wastewater from customers and delivering it to NTMWD sewer trunk lines. DEPARTMENT NARRATIVE Accomplishments for FY 2007: ❖ Achieved a 4.1 % water loss for the year ❖ Completed TCEQ Compliance Evaluation Investigation for Public Water System. No operational violations were noted. Retained "Superior system rating ❖ Continued a very effective water leak detection program :• Continued drought patrols with in-house staff and effectively managed 24 hour/7day a week enforcement program Continued ongoing sewer system efforts to reduce sewer system inflow and infiltration (1&1) :• Updated the water and sewer rate study to reassess the fund's fee structure and long- term viability Objectives for FY 2008: Anticipate future growth by planning water and sewer system infrastructure construction and modernization; minimae maintenance service shortfalls or interruptions :• Initiate and develop the Sanitary Sewer Overflow (SSO) Outreach Initiative through the Texas Commission on Environmental Quality (TCEQ) Maintain sanitary sewer system to minimize stoppages and back-ups; have no sewer discharges in violation of National Pollution Discharge Elimination System (NPDES) rules; control and lessen sewer inflows and infiltration (1&1) and continue to develop the Sanitary Sewer Overflow (SSO) Outreach Initiative through the Texas Commission on Environmental Quality (TCEQ) Identify and eliminate cross connections within the water system Continue ten percent meter replacement program utilizing touch -read meter reading capability Maintain an acceptable water loss of less than twelve percent. Water loss is the difference between the gallons of water NTMWD sells the City and what the City bills customers :• Fund a Water Conservation Manager and 'F: Code Enforcement Officer to enhance water conservation and enforcement - Major Budget Items for FY 2008: Water and sewer payments to NTMWD — Water - $5,985,025 Sewer- $4,901,652 Transfers out for cash financing of capital projects - $1,840,000 Meter Replacement/Installation Program and Touch Read pads - $361,639 Fund Y2 cost of Vactor Truck - $135,000; (other half will be transferred from Drainage Fund) Miles or Water & Sewer Lines 750 700 637 650 677 • 620 u 650 600 ss6 2002 2003 2004 2005 2006 Year rih, ,.f AIlon ISO FY 2008 Budget FUND DEPARTMENT/DIVISION ACCOUNT WATERANDSEWER W&SIWATER AND SEWER 200-6500-433 EXPENSE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 2,465,033 2,651,403 2,603,205 2,858,299 Operations 14,593,534 16,064,127 15,784,941 17,099,258 Professional Services 130,259 160,860 232,456 207,841 Capital 444,165 710,844 719,025 887,987 DEPARTMENT TOTAL $ 17,632,991 $ 19,607,234 $ 19,339,527 21,053,385 PERSONNEL SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET FULL TIME Superintendent 1 1 1 1 Foreman 2 2 2 2 Water Conservation Manager 0 0 0 1 Education Specialist 1 1 1 1 Administrative Assistant 1 1 1 1 Pump Station Operator 4 4 4 4 Crew leader 10 10 10 11 Civil Engineer' 1 1 1 1 ROW Utility Coordinator' 1 1 1 1 Utility Locator Technician' 1 1 1 1 Equipment Operator 9 9 9 8 Code Enforcement Officer" 0 0 0 1 Meter Service Technician 7 7 7 7 Maintenance Worker 12 12 12 12 TOTAL FULL TIME 50 50 50 52 ' These positions are under supervision of the Engineering Dept. "Half of this position is funded by the Solid Waste fund. EXPENSES DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 1,605,120 1,774,811 1,722,049 1,890,960 Longevity 11,572 13,288 13,552 15,610 Overtime 140,995 100,000 140,000 140,000 FICA 124,755 132,453 132,057 134,371 TMRS 179,585 178,811 179,768 190,658 Worker's Compensation 66,642 48,863 46,451 52,065 Health Insurance 304,221 363,397 335,805 395,807 Dental Insurance 23,451 29,833 25,555 29,601 Long-term Disability 5,209 6,009 4,332 5,224 Life Insurance 2,799 3,074 2,668 2,788 Flexible Spending 684 864 968 1,215 SUBTOTAL $ 2,465,033 $ 2,651,403 $ 2,603,205 $ 2,858,299 City of Allen 151 FY 2008 Budget FUND WATER AND SEWER DEPARTMENT/DIVISION W&SIWATER AND SEWER ACCOUNT 2006500-433 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDG AMENDED BUDGE OPERATING EXPENSES Conferences & Training 11,490 16,195 16,195 21,450 Dues & Subscriptions 16,059 13,750 13,750 19,034 Clothing & Uniforms 27,912 31,123 31,123 31,481 Electricity 725,618 650,000 623,666 726,730 Natural Gas 268 350 2,000 3,000 Telephone 1,610 7,800 7,800 7,800 Water 12,257 12,800 12,800 12,800 Insurance 73,342 32,620 35,344 37,617 Postage & Freight 12,958 15,000 15,000 41,000 Printing & Reproduction 11,676 10,000 10,000 86,000 Advertising 270 2,000 1,000 2,000 Rentals - 1,500 1,500 1,500 Gasoline 82,70,000 78 9 90,000 94,660 Propane Gas 527 600 615 600 NTMWD-Upper E. Fork 1,381,900 1,484,681 1,408,896 1,701,875 NTMWD-Regional Treatment 2,286,666 2,563,018 2,651,902 3,199,777 Water District-Water 4,754,388 5,550,219 5,700,024 5,985,025 NTMWD Pretreatment 33,087 34,000 36,563 36,563 Vehicle & Equipment Replacement 108,599 141,066 141,066 149,717 Office Supplies 5,717 4,450 7,950 4,950 Mechanical Supplies 44,461 55,000 55,000 55,000 Janitorial Supplies 2,483 4,000 4,000 4,000 Medical & Chemical Supply 6,808 1,600 2,000 2,400 Chlorine Gas 396 1,500 1,500 1,500 Small Tools & Minor Equipment 43,691 67,080 58,985 4D,935 Building Maintenance 41,818 44,000 44,000 44,000 Vehicle Maintenance 15,977 19,500 19,500 21,375 Equipment Maintenance 35,108 25,000 25,000 26,000 Radio Maintenance 1,365 2,600 2,600 2,925 Meter Maintenance 18,290 18,500 18,500 19,055 Water System Maintenance 41,577 45,000 60,000 46,500 Sewer System Maintenance 51,635 45,000 88,852 46,500 Bad Debt Expense 54,504 50,000 50,000 50,000 Post-Employment Funding Expense - - 3,635 3,635 Interest-Water Deposits 5,666 4,000 4,000 4,000 Operating Transfer Out 2,182,633 2,440,175 2,440,175 2,727,854 Capital Projects Transfer Out 2,500,000 2,600,000 2,100,000 1,840,000 SUBTOTAL $ 14,593,534 $ 16,084,127 $ 15,784,941 E 17,099,258 PROFESSIONAL SERVICES Professional Services 67,503 51,860 119,956 95,341 Contract Mowing 7,065 35,000 35,000 35,000 Rebate-Washing Machine 48,425 35,000 60,000 60,000 Rebate-New Toilet 3,445 3,000 3,000 3,000 Rebate-Rain/Freeze Sensor 3,557 23,500 2,000 2,000 Rebate-Rain Barrel 264 1,500 2,000 2,000 Rebate-Pressure Red Valve - 1,000 500 500 Rebate-Water Conservation 10,000 10,000 10,000 SUBTOTAL E 130,259 $ 160,860 $ 232,456 $ 207,841 City of Allen 152 FY 2008 Budget FUND WATER AND SEWER DEPARTMENTIDIVISION W&SANATER AND SEWER ACCOUNT 200-65OD433 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET CAPITAL OUTLAY Vehicles 29,185 75,500 78,026 38,500 Mains & Connections 15,175 120,000 120,000 120,000 Meters 333,604 351,106 351,106 361,639 Office Equipment & Fumiture 2,927 2,440 - 8,320 Machinery & Equipment 63,274 161,798 169,89344 359,528 SUBTOTAL $ 4,166 $ 710,844 $ 719,025 $ 867,967 DEPARTMENT TOTALS -17,632,991 $ 19,607,234 19,339,627 $ 21,053,385 CAPITAL EXPENSES LIST 2007-2008 QUANTITY BUDGET MAINS & CONNECTIONS Mains & Connections 120,000 SUBTOTAL $ 120,000 METERS Meters 361,639 SUBTOTAL $ 361,639 MACHINERY & EQUIPMENT Boring Machine 15,268 Target Concrete Saw 14,200 Mobile Power Unit 28,000 Interspec System 32,060 Vector Truck 270,000 SUBTOTAL $ 359,528 VEHICLES Truck for Water Conservation Mgr. _ 19,500 Truck for Code Enforcement Officer 19,000 SUBTOTAL $ 38,500 OFFICE EQUIPMENT & FURNITURE Cubicles 8,320 SUBTOTAL $ 8,320 TOTAL CAPITAL 887,987 2006-2007 2007-2008 AMENDED BUDGET Operating Transfers Out General Fund 2,420,220 2,708,594 Risk Management Fund -Administrative costs 19,955 19,260 TOTAL $ 2,440,175 $ 2,727,654 City of Allen 153 FY 2008 Budget FUND WATER AND SEWER DEPARTMENT/DIVISION W&S/WATER AND SEWER ACCOUNT 2006500-433 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET Capital Proiects Transfers Out Stacy Road Ground Storage Repaint 500,000 - Water Line Replacement 500,000 750,000 Sewer Line Replacement 500,000 500,000 Concrete Repairs - McDermott 600,000 - Sewer Lift Station Maintenance - 40,000 CIP Funding per Rate Study 500,000 Pump Station Maintenance - 50,000 TOTAL $ 2,100,000 $ 7,640,000 Citv of Allen 154 FY 2008 Budget FUND DEPARTMENTIDIVISION ACCOUNT WATER AND SEWER COMMUNITY SERVICES/ 200-7000419 UTILITY COLLECTIONS DIVISION Major Budget Items for FY 2008: DEPARTMENT DESCRIPTION •:• Postage - $163,180 The Utility Collections division is responsible for :• Professional Services - $17,034 billing and processing payments from city Printing - $27,300 utilities that include water, sewer, drainage, solid waste, HHW, and recycling services. With extensive customer contact, this division places a strong emphasis on customer service. Accounts Annual Percentage Growth DEPARTMENT NARRATIVE Accomplishments for FY 2007: Improved process of scheduling water bill inserts Assisted with processing water conservation rebate applications and posting credits to utility accounts :• Streamlined the process of water/sewer impact fees to be entered directly to the general ledger. This allows us to create a sub ledger with more detail for auditing purposes. Purchased and integrated a check remittance scanner to speed check processing and deposit times Objectives for FY 2008: Work with the Information Technology department to assess the feasibility of converting to a utility bill format that promotes water conservation :• Work with the Information Technology and Finance departments to assess the feasibility of accepting electronic payments through the intemet FY03 FY04 FY05 FY06 FY07' 6.5% 7.7% 4.3% 6.8% 3.5% D Utility Accounts Managed Fiscal Year `2007 includes accounts managed through May 31, 2007 (1.9% growth to date). City of Allen 155 FY 2008 Budget 25,000 20,000 15,000 10,000 5,000 o 2002 2003 2004V24,43812M4.8 No.of Accts 19,5 20.6321,93 Fiscal Year `2007 includes accounts managed through May 31, 2007 (1.9% growth to date). City of Allen 155 FY 2008 Budget EXPENSE SUMMARY CLASSIFICATION Personnel Services Operations Professional Services Capital Outlay DEPARTMENT TOTAL 2005-2006 ACTUAL 306,174 179,254 34,216 22,136 541,780 2006-2007 BUDGET 326,915 199,804 49,650 576 369 2006-2007 AMENDED 280,392 203,306 44,030 16,595 $ 544,323 2007-2008 BUDGET 317,274 234,265 45,847 597 386 PERSONNEL SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 Mileage ACTUAL BUDGET AMENDED BUDGET FULL TIME 508 3,100 3,100 3,100 Utility Billing Supervisor 1 1 1 1 Customer Service Representative' 5 5 5 7 TOTAL FULL TIME 6 6 6 8 PART TIME 25,673 30,000 25,200 27,300 Customer Service Representative" 0.50 1.00 1.00 0.00 TOTAL PART-TIME 0.50 1.00 1.00 0.00 ` Beginning in FY2008, half the cost of one position is funded by the Solid Waste fund. " In FY2007, half the cost of one position is funded by the Solid Waste fund. EXPENSES DETAIL 2005-2006 20062007 2005-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 221,231 237,302 200,212 215,974 Longevity 1,410 1,314 1,260 1,456 Overtime 1,653 2,700 2,000 2,000 FICA 15,931 17,965 15,361 16,657 TMRS 22,909 23,862 20,678 23,103 Worker's Compensation 671 517 427 850 Health Insurance 38,065 38,542 36,350 51,929 Dental Insurance 3,157 3,539 3,179 4,111 Long-term Disability 655 669 491 637 Life Insurance 352 343 303 341 Flexible Spending 140 162 131 216 SUBTOTAL $ 306.174 $ 326.915 $ 280392 S 317 27d Conferences & Training 2,406 2,900 1,600 2,850 Dues & Subscriptions 168 200 350 360 Mileage 107 200 200 200 Telephone 508 3,100 3,100 3,100 Insurance 2,530 2,420 2,631 2,969 Banking Services 2,400 3,800 2,700 3,500 Postage & Freight 119,016 132,000 135,000 163,180 Printing & Reproduction 25,673 30,000 25,200 27,300 City of Allen 156 FY 2008 Budget FUND WATER AND SEWER DEPARTMENT/DIVISION W&S/UTI LI TY COLLECTIONS ACCOUNT 200-7000-419 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Advertising 36 100 100 100 Vehicle & Equipment Replacement 11,684 11,684 13,130 7,691 Office Supplies 5,163 6,000 6,000 6,000 Small Tools & Minor Equipment 3,084 - 395 3,800 Equipment Maintenance 6,479 7,400 12 900 13,215 SUBTOTAL 3 179,254 $ 199,804 $ 203,306 $ 234,265 PROFESSIONAL SERVICES Audit Fees 15,194 16,500 16,500 17,170 Professional Services 7,024 19,900 14,400 17,034 Courier Services 2,580 2,900 2,780 2,643 Credit Card Costs 9,416 10,350 10,350 9,000 SUBTOTAL $ 34,216 $ 49,650 $ 44,030 $ 45,847 CAPITAL OUTLAY Computer Equipment & Software 22,136 16,595 SUBTOTAL 22,136 - 16,595 - DEPARTMENT TOTALS $ 541,760 $ 576,369 $ 544,323 $ 597,386 CAPITAL EXPENSES LIST No capital items City of Allen 157 FY 2008 Budget CITY OF ALLEN CITY OF ALLEN SOLID WASTE FUND REVENUES AND EXPENSES BY FUNCTION FISCAL YEAR 2007-2008 EXPENSES Public Works Solid Waste TOTAL REVENUES $ 4,470,323 $ 4,593,650 $ 4,558,826 $ 4,684,000 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET 3,559,877 4,441,354 4,094,356 4,607,556 TOTAL EXPENSES $ 3,559,877 $ 4,441,354 $ 4,094,356 $ 4,607,556 FUND BALANCE PROJECTIONS PROJECTED WORKING CAPITAL 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENSES PROJECTED WORKING CAPITAL 9/30 1,661,536 $ 2,126,006 4,558,826 4,684,000 (4,094,356) (4,607,556) $ 2,126,006 $ 2,202,450 City of Allen 159 FY 2008 Budget 2005-2006 2006-2007 2006-2007 2007-2008 REVENUES ACTUAL BUDGET AMENDED BUDGET Operating Revenues Garbage Fees 3,181,776 3,600,710 3,542,468 3,650,000 Recycling Revenues 1,048 300 1,500 1,000 Commercial Garbage Fees 679,961 700,000 690,000 710,000 Recycling Materials 41,309 50,000 47,000 48,000 Recycle Bin Revenue 1,960 2,000 2,000 2,000 Household Hazardous Waste 128,407 137,640 134,537 140,000 Composting Revenue 38,694 27,000 27,321 28,000 Miscellaneous 363,264 35,000 44,000 45,000 TOTAL OPERATING REVENUES $ 4,436,419 $ 4,552,650 $ 4,488,826 $ 4,624,000 Non-Ooeratino Revenues Interest 33,904 41,000 70,000 60,000 TOTAL NON-OPERATING REVENUES $ 33,904 $ 41,000 $ 70,000 $ 60,000 EXPENSES Public Works Solid Waste TOTAL REVENUES $ 4,470,323 $ 4,593,650 $ 4,558,826 $ 4,684,000 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET 3,559,877 4,441,354 4,094,356 4,607,556 TOTAL EXPENSES $ 3,559,877 $ 4,441,354 $ 4,094,356 $ 4,607,556 FUND BALANCE PROJECTIONS PROJECTED WORKING CAPITAL 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENSES PROJECTED WORKING CAPITAL 9/30 1,661,536 $ 2,126,006 4,558,826 4,684,000 (4,094,356) (4,607,556) $ 2,126,006 $ 2,202,450 City of Allen 159 FY 2008 Budget CITY OF ALLEN SOLID WASTE DIVISION 205-0000 Director Waste Services Manager t Customer Service Re.• ^ mamrenance p Worker Eduglpn Specialist 2 1.5 -Haff of the: position funded in the Water and Sewer Fund, City of Allen 161 FY 2008 Budget FUND DEPARTMENT ACCOUNT SOLID WASTE SOLID WASTE 205-0000.435 DEPARTMENT DESCRIPTION The Solid Waste Fund represents the financial activity related to solid waste collection and disposal, including recycling services and management of household hazardous waste (HHW). Eighty-five percent of revenues are used to fund contracts with the North Texas Municipal Water District (NTMWD), the City's franchised waste disposal vendor, and the City's litter collection contract for the Parks, Greenbelts, and US 75. The fund supports employees who manage solid waste customer service, educate citizens and youth on environmental programs, run HHW programs in coordination with the Plano HHW center, and provide support staff to the Keep Allen Beautiful Board. DEPARTMENT NARRATIVE Accomplishments for FY 2007: ❖ Began a contract for fitter collection in parks, ROWs, medians, easements, and US 75 overpass/underpass maintenance ❖ Assisted the Keep Allen Beautiful (KAB) Board in the execution of their key seasonal events: Texas Recycles Day, Great American Cleanup, Arbor Day/frees for Allen Program, and the annual Educator's Reception {• Assisted KAB by preparing seven competitive nominations through Keep Texas Beautiful, all of which placed in their categories. The KAB program was presented a Gold Award and a Sustained Excellence Award in the Governors Community Achievement Award category as well as receiving the KAB's President's Circle Award ❖ Purchased grant -funded cameras to enhance illegal dumping surveillance and prosecution Objectives for FY 2008: 9 Fund '/: Customer Service Rep, '/2 Code Enforcement Officer, and '/: Education Specialist :• Prepare competitive COG solid waste grant requests for future grant cycles :• Continue to expand environmental educational outreach programs ❖ Continue to bring Allen youth forward for Council recognition ❖ Meet the need for public environmental education ❖ Work with the Keep Allen Beautiful Board to successfully reach its goals Major Budget Items for FY 2008: :• CWD solid waste and recycling services - $1,750,000 North Texas Municipal Water District solid waste transfer station and landfill services - $1,560,090 ❖ Weekly litter collection contract through Parks & Recreation - $330,700 ❖ HHW payments to Plano - $27,600 City of Allen 162 FY 2008 Budget City of Allen 163 FY 2008 Budget DEPARTMENT ACCOUNT SOLID WASTE SOLID WASTE 205-0000-435 EXPENSE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services $ 258,171 $ 228,482 $ 244,827 $ 366,280 Operations 162,492 203,252 201,884 524,526 Professional Services 3,139,214 4,009,620 3,647,645 3,722,590 Capital4,160 DEPARTMENT TOTAL 3,559,877 $ 4,441,364 $ 4,094,356 $ 4,607,556 PERSONNEL SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET FULL TIME Waste Services Manager 1 1 1 1 Education Specialist 1 1 1 1 HHW Maintenance Worker 2 2 2 2 TOTAL FULL TIME 4 4 4 4 PARTTIME Education Specialist 0 0 0 0.50 TOTAL PART-TIME 0 0 0 0.50 EXPENSES DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 181,411 167,380 176,959 248,199 Longevity 976 1,084 1,084 1,114 Overtime 7,971 5,000 6,000 5,000 FICA 13,658 12,426 13,310 18,264 TMRS 19,464 16,847 17,899 24,932 Worker's Compensation 8,443 5,610 5,336 7,431 Health Insurance 23,309 17,403 21,584 46,688 Dental Insurance 1,964 1,854 1,920 3,455 long-term Disability 600 546 407 657 Life Insurance 321 278 251 351 Flexible Spending 54 54 77 189 SUBTOTAL $ 258,171 $ 228,482 $ 244,827 $ 356,280 OPERATING EXPENSES Conferences & Training 3,111 4,930 3,930 5,730 Dues & Subscriptions 825 919 919 1,294 Clothing & Uniforms 2,533 1,435 1,435 1,794 Insurance 2,107 2,560 2,772 3,688 Postage & Freight 942 800 800 800 Printing & Reproduction 5,338 5,500 5,500 5,500 Gasoline 7,576 6,400 6,400 8,960 Vehicle & Equipment Replacement 20,780 22,495 22,495 20,572 Office Supplies 1,694 3,250 2,500 2,800 City of Allen 163 FY 2008 Budget FUND SOLID WASTE DEPARTMENT SOLID WASTE ACCOUNT 205-0000435 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Medical & Chemical Supply 714 1,300 1,300 1,300 Small Tools & Minor Equipment 1,090 1,750 1,750 1,900 Vehicle Maintenance 1,948 1,500 1,500 1,625 Equipment Maintenance - 250 250 250 Radio Maintenance - - - 125 Bad Debt Expense 14,320 13,000 13,000 13,000 Post -Employment Funding Expense - - 170 170 Illegal Dumping - 1,500 1,500 1,500 Household Hazardous Waste 29,354 37,528 37,528 37,600 Beautification 22,082 24,000 24,000 24,000 Operating Transfer Out 48,078 74,135 74,135 91,918 Capital Projects Transfer Out - - - 300,000 - SUBTOTAL $ 162,492 $ 203,252 $ 201,884 $ 524,526 PROFESSIONAL SERVICES Sanitation Services 1,591,691 1,800,000 1,670,000 1,750,000 Professional Services 37,332 331,500 344,000 330,700 Recycling 1,129 200 1,773 1,800 Solid Waste-NTMWD 1,509,062 1,807,920 1,531,872 1,560,090 Composting Expenses - 70,000 100,000 80,000 SUBTOTAL $ 3,139,214 $ 4,009,620 $ 3,647,645 $ 3,722,590 CAPITAL OUTLAY Furniture & Fixtures - 4,160 SUBTOTAL $ - $ - $ - $ 4,160 TOTAL EXPENSES $ 3,559,877 $ 4,441,354 $ 4,094,356 $ 4,607,556 CAPITAL EXPENSES LIST 2007-2008 QUANTITY BUDGET FURNITURE & FIXTURES Cubicle 1 4,160 TOTAL CAPITAL $ 4,160 OPERATING TRANSFERS OUT Risk Management Administrative Costs 1,782 General Fund 64,659 Water & Sewer Fund 25,477 TOTAL $ 91,918 CAPITAL PROJECTS TRANSFERS OUT Alley Repairs 300,000 TOTAL $ 300,000 Citv of Allen 164 FY 2008 Budget EXPENSES 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET Public Works: Drainage Operating Expenses 733,524 988,025 911,588 1,116,770 Capital Improvement Projects - - - 200,000 TOTAL PUBLIC WORKS $ 733,524 $ 988,025 $ 911,588 $ 1,316,770 TOTAL EXPENSES $ 733,524 $ 988,025 $ 911,588 $ 1,316,770 FUND BALANCE PROJECTIONS PROJECTED WORKING CAPITAL 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENSES PROJECTED WORKING CAPITAL 9/30 City of Allen $ 1,053,864 $ 1,135,561 993,285 1,020,742 (911,588) (1,316,770) $ 1,135,561 $ 839,533 165 FY 2008 Budget CITY OF ALLEN DRAINAGE FUND REVENUES AND EXPENSES BY FUNCTION FISCAL YEAR 2007-2008 2005-2006 2DD6-2007 2006-2007 2007-2008 REVENUES ACTUAL BUDG AMENDED BUDGET Operating Revenues Inspection Fees 123,166 80,000 40,000 40,000 Drainage Fees 861,947 915,730 898,285 920,742 TOTAL OPERATING REVENUES $ 985,113 $ 995,730 $ 938,285 $ 960,742 Non -Operating Revenues Interest 37,637 40,000 55,000 60,000 Auction Revenue 14,895 - - TOTAL NON-OPERATING REVENUES $ 52,532 $ 40,000 $ 55,000 $ 60,000 TOTAL REVENUES f 1,037,645 $ 1,035,730 $ 993,285 $ 1,020,742 EXPENSES 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET Public Works: Drainage Operating Expenses 733,524 988,025 911,588 1,116,770 Capital Improvement Projects - - - 200,000 TOTAL PUBLIC WORKS $ 733,524 $ 988,025 $ 911,588 $ 1,316,770 TOTAL EXPENSES $ 733,524 $ 988,025 $ 911,588 $ 1,316,770 FUND BALANCE PROJECTIONS PROJECTED WORKING CAPITAL 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENSES PROJECTED WORKING CAPITAL 9/30 City of Allen $ 1,053,864 $ 1,135,561 993,285 1,020,742 (911,588) (1,316,770) $ 1,135,561 $ 839,533 165 FY 2008 Budget CITY OF ALLEN DRAINAGE DIVISION 210-0000 Director Assistant Director Fo eman StreetslDrainage Crew L.der 1 Equipment Operator Mamtenance Worker 2 3 City of Allen 167 FY 2008 Budget FUND DRAINAGE DEPARTMENT DESCRIPTION DEPARTMENTIDIVISION DRAINAGE The Drainage crew maintains drainage inlets, stone sewers, open drainage channels and ditches to assure they remain free of vegetation and hazardous wastes. Sedimentation must be controlled, and channels should carry design water runoff flow. DEPARTMENT NARRATIVE Accomplishments for FY 2007: ❖ No homes or businesses flooded during the year ❖ Maintained street sweeping frequency of twice monthly on arterial and thoroughfares and once monthly on collectors; added new roads to the sweeping plan based on funds made available by a lower cost street sweeping contract 4• Maintained drainage ways with Gradall purchased in 2004 Objectives for FY 2008: ❖ Inspect and clear all storm sewer inlets after major storm events v Continue installation of markers in support of the storm drain marking program fi Maintain drainage structures or channels to prevent flooding Major Budget Items for FY 2008: ❖ Drainage Maintenance -$125,000 ❖ Contract mowing of greenbelts - $84,000 ❖ Contract street sweeping - $86,000 ❖ Continue contract funding for Phase II NPDES professional services contract -$21,000 ❖ Pro Rata of NPDES Stone Water Management Best Practices Manual from COG - $9,000 ❖ Transfer out for cash funding of capital projects - $200,000 ❖ Fund Y2 cost of Vector Truck — $135,000 Curb Miles of Street Sweeping Monthly 370 360 350 ti 340 s n 330 U 320 310 300 2003 2004 2005 2006 2007 cam of Allen 168 FY 2008 Budget NSE SUMMARY SIFICATION nnel Services itions :sional Services it DEPARTMENT ONNEL SUMMARY TIME Leader TOTAL FULL 7aLtltA Worker's Compensation Health Insurance Dental Insurance Long-term Disability Life Insurance Flexible Spending SUBTOTAL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGE AMENDED BUDGET 270,148 337,654 303,620 309,833 420,371 504,871 513,968 667,437 43,005 145,500 94,000 139,500 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET 1 1 1 1 2 2 2 2 3 3 3 3 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET 169,523 217,444 193,457 200,157 1,504 1,836 1,936 2,224 9,756 10,500 14,000 10,500 13,018 16,074 14,830 14,303 18,482 21,928 20,215 20,238 17,225 14,454 13,852 14,430 36,737 49,981 41,312 43,625 2,932 4,213 3,179 3,453 597 739 484 554 320 377 300 295 54 108 55 54 Conferences & Training 40 400 400 1,000 Clothing & Uniforms 3,910 5,134 5,134 5,300 Telephone 54 100 100 100 Insurance 16,213 3,840 4,158 4,426 Postage & Freight 4 150 150 150 Printing & Reproduction - 250 250 250 Advertising - 100 100 100 Rentals 876 6,100 6,100 6,100 Gasoline 12,223 14,000 14,000 14,000 Oil & Lubricants 78 500 500 500 City of Allen 169 FY 2006 Budget FUND DRAINAGE DEPARTMENT DRAINAGE ACCOUNT 210-0000-434 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Vehicle & Equipment Replacement 43,899 51,772 51,772 54,796 Office Supplies 121 4D0 400 400 Medical & Chemical Supply 2,457 20,000 20,000 20,000 Agriculture Supplies - 4,000 4,000 4,000 Small Tools & Minor Equipment 9,063 12,150 12,150 7,650 Vehicle Maintenance 5,831 6,000 6,000 6,500 Equipment Maintenance 15,833 12,000 12,000 12,000 Radio Maintenance - 400 600 400 Street Sweeping Maintenance 71,187 72,000 80,000 86,000 Drainage System Maintenance 93,572 125,000 125,000 125,000 Bad Debt Expense 3,355 - - 3,000 Post -Employment Funding Expense - - 579 579 Operating Transfer Out 141,655 170,575 170,575 315,184 SUBTOTAL $ 420,371 $ 504,871 $ 513,968 $ 667,437 PROFESSIONAL SERVICES Professional Services 10,173 55,500 20,000 55,500 Contract Mowing 32,832 90,000 74,000 84,000 SUBTOTAL $ 43,005 $ 145,500 $ 94,000 $ 139,500 CAPITALTRANSFERS Capital Projects Transfer Out - - 200,000 SUBTOTAL $ - $ - $ - $ 200,000 TOTAL EXPENSES $ 733,524 $ 908,025 $ 911,588 $ 1,316,770 CAPITAL EXPENSES LIST No capital items City of Allen 170 FY 2008 Budget CITY OF ALLEN GOLF COURSE FUND REVENUES AND EXPENSES BY FUNCTION FISCAL YEAR 2007-2008 2005-2006 2006-2007 2006-2007 2007-2008 EXPENSES ACTUAL BUDGET AMENDED BUDGET Personnel Services 987,661 2005-2006 2006-2007 2006-2007 Operations 911,306 2007-2008 REVENUES ACTUALUB DO AMENDED 109,563 BUDGE Operating Revenues 2,089,684 $ 2,024,269 $ 2,118,704 Facility Rentals - - - 7,200 26,000 Retail Store 82,559 93,126 90,000 100,000 Concession Sales 133,514 190,404 222,147 278,175 Fees 1,078,662 1,582,388 1,375,706 1,452,374 TOTAL OPERATING REVENUES $ 1,294,735 $- 1,865,918 $ 1,695,053 $ 1,11S6,549 Non-Ooerating Revenues Other Reimbumements/Donations 2,690 - 22,037 - Operating Transfer In 707,000 150,000 348,502 262,155 TOTAL NON-OPERATING REVENUES $ 709,690 $ 150,000 $ 370,539 $ 262,155 TOTAL REVENUES $ 2,004,425 $ 2,015,918 $ 2,065,592 $ 2,118,704 2005-2006 2006-2007 2006-2007 2007-2008 EXPENSES ACTUAL BUDGET AMENDED BUDGET Personnel Services 987,661 1,119,732 991,992 1,106,687 Operations 911,306 860,037 909,304 921,950 Professional Services 109,277 109,915 109,563 90,067 TOTAL EXPENSES $ 2,008,244 $ 2,089,684 $ 2,024,269 $ 2,118,704 FUND BALANCE PROJECTIONS PROJECTED WORKING CAPITAL 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENSES PROJECTED WORKING CAPITAL 9/30 (41,323) $ 2,065,592 2,118,704 (2,024,269) (2,118,704) City of Allen 171 FY 2008 Budget CITY OF ALLEN GOLF COURSE DIVISION 225-8610 City of Allen 173 FY 2008 Budget FUND DEPARTMENT ACCOUNT GOLF COURSE GOLF COURSE 225-86101357 DEPARTMENT DESCRIPTION The Golf Course Fund has been established to support the daily operations of the golf course providing recreational opportunities for the citizens of Allen and the surrounding region. DEPARTMENT NARRATIVE Accomplishments for FY 2007: Contracted with Profitable Food Group to analyze the food and beverage operation to maximize efficiency and revenue. Topics included inventory control, food presentation, menu options and room decor. .• Through the Texas Golf Association, signed on with the GHIN Handicap System. GHIN is recognized by the USGA as their official handicap system, used by top facilities throughout the U.S. Increased annual memberships through aggressive marketing, excellent course conditions and implementation of a monthly payment plan Created two major tournaments; the first annual Allen Golf Championship and the Chase Oaks Club Championship Completed renovation of The Pavilion into an indoor rental space. Changed the name of the 19' Hole to The Oaks Grill. .• Added programs and clinics for families, women and children Worked with GRI Design Inc. on a playability and course improvement study Developed a marketing plan for the course with the department's marketing coordinator Objectives for FY 2008: r Evaluate and develop a replacement plan for course maintenance equipment including cart rental fleet. Ensure measures are taken to maximize longevity and efficiency of all equipment. Further increase participation in all classes and activities. Aggressively market and promote classes to all residents to maximize facility exposure and revenues. Continue to manage the financial picture of the course via set daily and monthly revenue goals for each golf department and the monitoring of expenses Begin "value golf' Monday by opening the course on Mondays beginning Oct. 1 with deep discounts for no frills golf Introduce a new customer care and service philosophy for guiding service decisions and for making continuous improvements Major Budget Items for FY 2008: Achieve 42,000 rounds played Achieve goal of 4500 tournament rounds Increase net revenue by opening Mondays with discounted golf City of Allen 174 FY 2008 Budget FUND DEPARTMENT ACCOUNi GOLF COURSE GOLF COURSE 225-8610-457 EXPENSE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 CTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 987,661 1,119,732 991,992 1,106,687 Operations 911,306 860,037 909,304 921,950 Professional Services 109,277 109,915 109,563 - 90,067 Capital 13,410 DEPARTMENT TOTALS 2,008,244 $ 68 2,089,4 2,024-269 2,118 704 PERSONNEL SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 FULL TIME ACTUAL BUDGET AMENDED BUDGET Golf Services Manager/Head Golf Pro 1 1 1 1 Golf Specialist 3 3 2 2 Superintendent 1 1 1 1 Assistant Superintendent 1 1 1 1 Recreation Specialist 11 1 1 1 1 Chemical Technician 1 1 1 1 Maintenance Worker 8 8 7 7 Parks Maintenance Technician 1 1 1 1 Administrative Assistant 1 1 1 1 Food & Beverage Clerk Supervisor 0 0 1 1 Food & Beverage Clerk 2 2 1 1 TOTAL FULL TIME 20 20 18 18 PARTTIME Golf Specialist 0.5 0.5 0.5 0.5 Golf Attendant 2.8 2.8 1.8 1.8 Range Attendant 1.5 1.5 1.5 1.5 Beverage Clerk 0.0 0.0 1.0 1.0 Recreation Specialist 1 0.0 0.0 1.0 1.0 Maintenance Worker 7.0 7.0 6.0 6.0 TOTAL PART TIME 11.8 11.8 11.8 11.8 TEMPORARY Maintenance Worker 0.97 0.97 2.97 2.97 Golf Attendant 0.75 0.75 0.75 0.75 Beverage Clerk 0.48 0.48 0.48 0.48 TOTAL TEMPORARY 2.20 2.20 4.20 4.20 EXPENSE DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 694,694 794,418 702,753 781,075 Longevity 938 1,990 1,830 2,976 Overtime 30,611 19,500 20,475 20,085 FICA 53,318 60,179 53,279 57,092 TMRS 66,930 73,119 66,718 73,469 Worker's Compensation 21,539 16,717 11,260 11,824 Health Insurance 108,407 139,029 123,438 146,058 City of Allen 175 FY 2008 Budget FUND GOLF COURSE DEPARTMENT GOLF COURSE ACCOUNT 225-8610457 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES - cont. Dental Insurance 8,547 11,457 9,830 11,345 Long-term Disability 1,742 2,127 1,466 1,731 Life Insurance 935 1,088 898 924 Flexible Benefit Expense 108 45 108 SUBTOTAL $ 987,661 $ 1,119,732 $ 991,992 $ 1,106,687 OPERATING EXPENSES Conferences & Training 670 625 625 1,465 Dues & Subscriptions 1,990 5,604 5,325 4,605 Mileage - - - 1,800 Clothing & Uniforms 6,321 7,460 7,480 9,650 Electricity 150,827 114,250 135,365 141,455 Telephone 9,552 9,670 9,670 9,850 Water 92,384 72,000 60,000 75,000 Postage & Freight 37 250 350 690 Printing & Reproduction 5,305 3,950 1,660 5,720 Advertising 18,780 23,500 15,550 11,500 Rentals & Leases 217 2,000 1,000 2,000 Concession Expenses 140,726 122,344 122,344 169,946 Fuel 15,004 20,500 20,500 20,500 Lease Expenses 82,704 182,500 167,500 126,185 Replacement Fees - 4,800 4,800 5,745 Office Supplies 4,208 5,500 4,300 4,500 Janitorial Supplies 1,374 1,700 1,700 1,751 Medical & Chemical Supplies 1,024 1,500 1,500 1,500 Agriculture Supplies 81,220 90,550 85,540 93,215 Small Tools & Minor Equipment 3,233 1,525 1,525 1,700 Liquor Supply Expenses 11,823 20,500 20,500 28,000 Liquor State Tax Expense 5,540 11,571 11,571 14,071 Building Maintenance 17,504 22,525 19,525 22,525 Equipment Maintenance 62,947 60,770 55,770 52,593 Ground Sprinkler System 23,988 22,800 15,300 28,800 Landscape & Forestry 2,795 3,750 1,500 3,750 Copier Service 97 2,268 2,268 100 Janitorial Services 13,580 12,500 12,950 16,300 Credit Card Costs 27,730 26,605 26,605 26,605 Post -Employment Funding Expense - - 375 375 Marketing Expenses 12,251 6,500 2,500 2,500 Depreciation Expense 108,763 - 93,706 37,554 Operating Transfer Out 8,712 SUBTOTAL $ 911,306 $ 860,037 $ 909,304 $ 921,950 PROFESSIONAL SERVICES Professional Services 109,277 109,915 1D9,563 90,067 SUBTOTAL $ 109,277 $ 109,915 $ 109,563 $ 90,067 City of Allen 176 FY 2008 Budget FUND GOLF COURSE DEPARTMENT GOLF COURSE OUNT 2005-2006 2006-2007 2006-200708ACTUAL f225-8610-457 BUDGET AMENDEDTCAPITAL OUTLAYMachinery & Equipment - - 134 SUBTOTAL $ - $ - $ 13,410 $ - TOTAL EXPENSES $ 2,008,244 $ 2,089,684 $ 2,024,269 $ 2,116,704 CAPITAL EXPENDITURES LIST No capital items City of Allen 177 FY 2008 Budget CITY OF ALLEN CITY OF ALLEN PARKS 8 RECREATION SPECIAL REVENUE REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2007-2008 REVENUES 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET Operating Revenues Athletics 265,311 291,842 291,842 291,942 Ballfield Rentals 54,088 63,500 43,418 42,000 Pool Admission Fees 266,245 442,100 243,550 288,173 Concession Sales 126,639 58,179 65,600 71,299 Learn To Swim Fees 212,260 173,200 186,000 196,020 Pool 8 Facility Rental 161,169 103,280 135,868 137,660 Membership Revenue 563,341 463,991 463,991 468,396 Class Fees 461,217 455,938 447,938 463,730 Special Events 138,914 223,794 215,894 217,355 Swim Team Revenue 17,950 10,400 15,000 10,400 TOTAL OPERATING REVENUES $ 2,267,134 $ 2,286,224 $ 2,109,101 $ 2,186,875 Non -Operating Revenues Interest 18,188 16,000 16,000 16,000 Donations/Sponsorships 113,560 62,000 116,794 72,000 Retail Store 3,831 56,624 13,766 13,266 Operating Transfers In 235,000 236,000 235,000 195,000 TOTAL NON-OPERATING REVENUES $ 370,579 $ 369,624 $ 381,560 $ 296,266 TOTAL REVENUES S 2637,713 $ 2,655,848 $ 2,490,661 $ 2,463,141 EXPENDITURES 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET Culture 8 Recreation Parks and Recreation 2,474,592 2,693,549 2,650,800 2,435,988 TOTAL EXPENDITURES $ 2,474,592 $ 2,693,649 $ 2,650,800 $ 2,435,988 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30 343,313 $ 183,174 2,490,661 2,483,141 (2,650,800) (2,435,988) $ 183,174 $ 230,327 City of Allen 179 FY 2008 Budget CITY OF ALLEN PARKS & RECREATION DIVISIONS YOUTH CENTER 520-8580 SPECIAL ACTIVITIES 520-6531 ATHLETICS 520.8540 JOE FARMER RECREATION CENTER 520.8551 FORD POOL 5206560 DON RODENBAUGH NATATORIUM 520.8570 Director Assistant Director Rasoume I Recreation Development Mgr Man ager 1 Admin. Asstl Reservations Center Supervisor Athletic Pmglam Don Rodenbaugh Joe Farmer Rac. Supervisor Natatorium Canter 1 Recreation Specialist 11 Recreation Specialist 11 Aquatic Program $uPv. 4 1 Lifeguard —16 afar Safety Inst —1.63 Fitness Programs alurday Night Recreation Specialist II — 1 Supervisor Recreation Specialist I - 2.15 .65 1 Fitness Inslmcior - SaWMay Nigh I Front Desk Chaperone Administration 2 Recreation Specialist I City of Allen 181 FY 2008 Budget FUND DEPARTMENT ACCOUNT PARKS & RECREATION PARKS & RECREATION SPECIAL REVENUE 520-8500-453 SPECIAL REVENUE Natatorium; developed a maintenance DEPARTMENT DESCRIPTION and replacement plan for future needs The Recreation Special Revenue Fund was established to support the classes and other leisure activities offered at Ford Pool, Joe Farmer Recreation Center, Don Rodenbaugh Natatorium, The Edge Youth Center and selected Senior Recreation Center programs. Athletics, Special Events and Reservations are also served by this fund. Vision statement: "To achieve excellence and create fun beyond imagination!" DEPARTMENT NARRATIVE Accomplishments for FY 2007: ❖ Held the 12th Allen USA Celebration at Celebration Park. Achieved a milestone by earning over $110,000 in sponsorship revenue; partnered with the Allen Parks Foundation for long-term consideration of coordinating this event. Doubled pavilion rentals from the previous year. Conducted a rental facility open house to promote our services and those of local' vendors who can provide additional services for rental customers. ❖ Hosted the Iron Kids Bread Triathlon in collaboration with a nationally recognized partner. Hosted a successful 1"' Annual Christmas Break Bash at the Edge with nearly 300 participants. Hosted 192 youth softball teams for the Texas Amateur Athletic Federation state tournament in partnership with McKinney and Frisco. Re-established the Youth Fishing Derby at Joe Farmer/Bethany lakes park site. •e Received $250,000 funding from CDC to replace the majority of fitness equipment at Joe Farmer Recreation Center and ❖ Formed the first Women's Basketball League in Allen Objectives for FY 2008: ❖ Introduce a new customer care and service philosophy for guiding service decisions and for making continuous improvements ❖ Implement a plan for ensuring safety practices are in place via background checks and other necessary processes for volunteers and specialty instructors ❖ Work closely with Marketing Coordinator and Resource Development Manager to enhance sponsorships and the marketability of programs, improve success rates of classes, and increase the number of revenue producing programs. Review various options for marketing programs and facilities (in lieu of the Guide publication) such as online, emails, targeted marketing, etc. Further review Guide distribution methods. :• Pursue public and private partnerships to enhance recreational opportunities Continue to ensure that programs and services are cost effective and reflect the interests of the community Major Budget Items FY 2008: Increasing fund balance for enhancing future programs and services City of Allen 182 FY 2008 Budget rURE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 Water Safety Instructor ACTUAL BUDGET AMENDED BUDGET :ATION 1.88 1.88 1.88 1.88 Services 1,205,966 1,354,150 1,268,380 1,234,110 Recreation Specialist II' 1,117,102 1,181,400 1,224,421 1,192,054 at Services 1,524 7,999 7,999 9,824 PERSONNEL SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 Water Safety Instructor ACTUAL BUDGET AMENDED BUDGET FULL TIME 1.88 1.88 1.88 1.88 Resource Development Manager 1 1 1 1 Recreation Specialist II' 8 8 8 8 Administrative Assistant 1 1 1 1 TOTAL FULL TIME 10 10 10 10 PART TIME 0.75 0.75 0.75 0.75 Recreation Specialist 1' 3.00 3.00 3.00 3.00 Park Attendant 0.50 0.50 0.50 0.50 Youth After School Activity Leader 0.96 0.96 0.96 0.96 .Lifeguard 17.80 17.80 17.80 17.80 Lead Water Safety Instructor 0.63 0.63 0.63 0.63 Safety Instructor 4.23 4.23 4.23 4.23 (Water TOTAL PART TIME 27.12 27.12 27.12 27.12 Lifeguard 0.20 0.20 0.20 0.20 Water Safety Instructor 0.40 0.40 0.40 0.40 Swim Teaching Assistant 1.88 1.88 1.88 1.88 Camp Counselor 1.80 1.80 1.80 1.80 Saturday Night Event Supervisor 0.63 0.63 0.63 0.63 Saturday Night Event Chaperone 2.00 2.00 2.00 2.00 COAST Coach 0.25 0.25 0.25 0.25 COAST Assistant Coaches 0.75 0.75 0.75 0.75 TOTALTEMPORARY 7.91 7.91 7.91 7.91 TOTAL FTE's 45.03 45.03 45.03 45.03 EXPENDITURE DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 947,062 1,062,266 1,030,021 970,692 Longevity 2,249 3,253 2,142 2,883 Overtime 50,576 47,740 41,840 46,940 FICA 75,065 80,757 67,036 71,879 TMRS 54,017 59,758 49,499 51,502 Workers Compensation 29,130 21,313 19,623 23,907 Health Insurance 43,593 71,556 53,556 60,820 City of Allen 183 FY 2008 Budget FUND P&R SPECIAL REVENUE DEPARTMENT P&R SPECIAL REVENUE ACCOUNT 520-8500-453 EXPENDITURE DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Dental Insurance 2,991 4,889 3,437 4,111 Long-term Disability 729 1,827 715 862 Life Insurance 391 575 433 460 Flexible Spending 163 216 78 54 SUBTOTAL $ 1,205,966 $ 1,354,150 $ 1,268,380 $ 1,234,110 OPERATING EXPENDITURES Conferences & Training - 840 500 500 Postage & Freight 11,872 13,100 13,100 14,210 Printing & Reproduction 18,511 19,840 20,440 38,071 Advertising 1,591 10,460 10,460 10,505 Rentals & Leases 1,024 920 920 - Athletics Expenditures 218,035 259,140 266,584 263,220 Class & Day Camp Expenditures 265,310 236,376 289,550 292,725 Special Activities 520,386 547,944 532,439 467,919 Retail Store Cost of Sales 5,419 6,883 4,383 4,100 Meetings & Receptions 28 550 550 550 Concession Expenses 39,284 41,732 39,232 56,466 Janitorial Supplies - 1,500 1,500 1,545 Class Supplies 6,276 14,340 16,840 14,345 Small Tools & Minor Equipment 14 - - - Minor Equipment -Recreation 5 - - - Post -Employment Funding Expense - - 148 148 Credit Card Costs 29,347 27,775 27,775 27,750 SUBTOTAL $ 1,117,102 $ 1,181,400 $ 1,224,421 $ 1,192,054 PROFESSIONAL SERVICES Professional Services 1,524 7,999 7,999 9,824 SUBTOTALS 1,524 $ 7,999 $ 7,999 $ 9,824 TRANSFERS Operating Transfer Out 150,000 150,000 150,000 SUBTOTAL $ 150,000 $ 150,000 $ 150,000 $ - TOTAL EXPENDITURES $ 2,474,592 $ 2,693,649 $ 2,650,800 $ 2,435,988 CAPITAL EXPENDITURES LIST 2006-2007 2007-2008 AMENDED BUDGET Operating Transfer Out: Golf Course Fund $ 150,000 $ TOTAL $ 150,000 $ 7 City of Allen 184 FY 2008 Budget CITY OF ALLEN ANTENNA RENTAL FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2007-2008 Non -Operating Revenues Interest 4,305 4,300 10,000 10,000 TOTAL NON-OPERATING REVENUES $ 4,305 $ 4,300 $ 10,000 $ 10,000 TOTAL REVENUES $ 308,053 $ 301,845 $ 315,388 $ 290,350 2005-2006 2006-2007 2006-2007 2007-2008 REVENUES ACTUAL BUDGET AMENDED BUDGET Culture and Improvements Operating Revenues 298,960 298,960 264,000 TOTAL EXPENDITURES $ Water Tower Rental Fees 303,748 297,545 305,388 280,350 TOTAL OPERATING REVENUES $ 303,748 $ 297,545 $ 305,388 $ 280,350 Non -Operating Revenues Interest 4,305 4,300 10,000 10,000 TOTAL NON-OPERATING REVENUES $ 4,305 $ 4,300 $ 10,000 $ 10,000 TOTAL REVENUES $ 308,053 $ 301,845 $ 315,388 $ 290,350 I ]3dlli� i��7Y11.U7:7_\�1�CNi67il TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9130 City of Allen FUND BALANCE PROJECTIONS $ 181,389 $ 2005-2006 2006-2007 2006-2007 2007-2008 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Culture and Improvements 245,240 298,960 298,960 264,000 TOTAL EXPENDITURES $ 245,240 $ 298,960 $ 298,960 $ 264,000 I ]3dlli� i��7Y11.U7:7_\�1�CNi67il TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9130 City of Allen FUND BALANCE PROJECTIONS $ 181,389 $ 197,817 315,388 290,350 (298,960) (264,000) $ 197,817 $ 224,167 185 FY 2008 Budget ANTENNA RENTAL FUND DIVISION 505-0000 No Personnel in this Department City of Allen 87 FY 2008 Budget FUND DEPARTMENT ACCOUNT ANTENNA RENTAL FUND ANTENNA RENTAL FUND 505-0000-480 EXPENDITURE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION 245,240 298,960 298,960 264,000 Operations DEPARTMENT TOTAL 245,240 $ 298,960 $ 296,960 $ 264,000 EXPENDITURE DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGEF OPERATING EXPENSES Cultural Arts Programs 140,000 140,000 140,000 90,000 Allen USA Celebration 35,000 35,000 35,000 55,000 Philharmonic Symphony - - - 44,000 Arts of Collin County 70,240 123,960 123,960 75,000 SUBTOTAL $ 245,240 $ 298,960 $ 298,960 $ 264,000 TOTAL EXPENSES $ 245,240 298,960 $ 298,960 $ 264,000 CAPITAL EXPENDITURES LIST No capital items City of Allen 1 8 9 FY 2008 Budget 2005-2006 CITY OF ALLEN 2006-2007 2007-2008 EXPENDITURES ACTUAL BUDGET AMENDED HOTEL OCCUPANCY TAX FUND Culture & Recreation PROJECTED FUND BALANCE 9/30 $ 406,669 $ 523,699 REVENUES AND EXPENDITURES BY FUNCTION 367,075 387,594 498,515 FISCAL YEAR 2007-2008 $ 367,075 $ 387,594 $ 498,515 2005-2006 2006-2007 2006-2007 2007-2008 REVENUES ACTUAL BUDGET AMENDED BUDGET Operating Revenues Hotel Occupancy Tax 411,489 568,660 602,545 602,545 TOTAL OPERATING REVENUES $ 411,489 $ 568,660 $ 602,545 $ 602,545 Non -Operating Revenues Interest 5,791 6,600 10,000 13,000 TOTAL NON-OPERATING REVENUES $ 5,791 $ 61600 $ 10,000 $ 13,000 TOTAL REVENUES 615,545 $ 417,280 $ 575,260 $ 612,545 $ 2005-2006 2006-2007 2006-2007 2007-2008 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Culture & Recreation PROJECTED FUND BALANCE 9/30 $ 406,669 $ 523,699 Culture 348,434 367,075 387,594 498,515 TOTAL EXPENDITURES $ 348,434 $ 367,075 $ 387,594 $ 498,515 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1 $ 181,718 $ 406,669 TOTAL PROJECTED REVENUES 612,545 615,545 TOTAL PROJECTED EXPENDITURES (387,594) (498,515) PROJECTED FUND BALANCE 9/30 $ 406,669 $ 523,699 City of Allen 191 FY 2008 Budget CITY OF ALLEN HOTEL OCCUPANCY TAX FUND DIVISION 506-0000 No Personnel in this Department City of Allen 193 FY 2008 Budget FUND DEPARTMENT ACCOUNT HOTEL OCCUPANCY TAX HOTEL OCCUPANCY TAX 506-0000-417 FUND DESCRIPTION The Hotel Occupancy Tax Fund collects funds from a 7% tax on hotel rooms rented in the City of Allen. These funds are used to support various projects that enhance and promote tourism, the arts and the convention/hotel industry in the City of Allen. FUND NARRATIVE Accomplishments for FY 2007: ❖ Assisted with regional marketing for the annual Allen USA Celebration held at Celebration Park Funded tourism -related advertising and marketing through the Allen Chamber of Commerce. Allen's visibility was expanded through advertising in the Dallas Visitors Guide and similar publications, through membership in the Dallas Area Tourism Council and Texas Tourism Associations, and through production of tourism visitor brochures. •:• Assisted the Allen Civic Ballet in the hosting of the Allen Dance Festival •:• Assisted with preserving Allen's history through the purchase of preservation equipment to be used at the Allen Heritage Center Provided assistance to the Allen Philharmonic Symphony for regional advertising, promotion of the Allen Harvest Festival and promotion of the annual Women's Wellness Show drawing tourists to the community :• Promoted Allen's cultural and performing arts events through advertising in select publications outside of the DFW Metroplex for programs sponsored by the Friends of the Allen Public Library Objectives for FY 2008: ❖ Regional promotion of the Allen USA Celebration (a major event celebrating Independence Day) drawing residents from across the DFW Metroplex ❖ Continue tourism -related advertising in the Dallas Visitors Guide and similar publications; continue memberships in the Dallas -Ft. Worth Area Tourism Council and Texas Tourism Associations; produce tourism visitor brochures Provide assistance to the Allen Civic Ballet to host the annual Allen Dance Festival and the Nutcracker ballet ❖ Provide assistance to the Allen Heritage Guild for archiving, film and photo processing, and the purchase of two cabinets Provide assistance to the Allen Philharmonic Symphony for regional advertising, promotion of the 10ffi Anniversary Concert and guest artists drawing tourists to the community City of Allen 194 FY 2008 Budget FUND DEPARTMENT ACCOUNT HOTEL OCCUPANCY TAX HOTEL OCCUPANCY TAX 506-ODDO-417 EXPENDITURE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Operations 348,434 367,075 387,594 498,515 DEPARTMENT TOTAL $ 348,434 E 367,075 $ 387,594 $ 498,515 EXPENDITURE DETAIL 2005-2006 2006-2007 2006-2007 2007-21)08 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES Advertising 31,383 - - - Legal Expenses 140 1,955 1,955 2,000 Rentals & Leasing 291,786 271,165 291,684 145,845 Community Events P&R - 47,955 47,955 150,000 Community Events P&R unallocated - - - 48,335 Community organizations unallocated - - - 35,947 Allen Civic Ballet 1,000 2,820 2,820 15,200 Allen Chamber of Commerce 15,300 25,430 25,430 27,700 Allen Heritage Guild 325 1,750 1,750 2,750 Friends of Allen Public Library 1,000 2,000 2,000 - Philharmonic Symphony 7,500 14,000 14,000 30,738 Hotel Incentives 40,000 TOTAL EXPENSES $ 348,434 $ 367,075 $ 367,594 $ 498,515 CAPITAL EXPENDITURES LIST No capital items City of Allen 195 FY 2008 Budget CITY OF ALLEN CITY OF ALLEN GRANTS & SPECIAL REVENUE FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2007-2008 TOTAL REVENUES $ 1,768,882 $ 1,836,140 $ 1,420,040 $ 2,313,151 2005-2006 2006-2007 2006-2007 2007-2008 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Grants 1,460,662 2005-2006 2006-2007 2006-2007 2007-2006 REVENUES ACTUAL BUDGET AMENDED BUDGET Operating Revenues 2,316,911 Comm Development Block Grant 192,750 367,347 335,078 251,415 Police Grants 283,868 97,974 170,313 187,067 Park & Recreation Grants 552,319 22,775 64,152 1,138,186 Library Grants 16,825 43,218 44,457 72,546 Fire Grants 328,026 767,453 213,806 89,060 Solid Waste Grants - - 16,664 - Engineering/Child Safety 105,496 105,500 112,398 65,000 PEG 42,041 44,000 64,737 68,000 Court Security 38,133 33,099 46,692 48,093 Court Technology 50,816 44,062 62,616 64,494 Juvenile Case Manager 36,347 76,120 74,688 76,929 TOTAL OPERATING REVENUES $ 1,646,621 $ 1,601,648 $ 1,205,601 $ 2,060,790 Non -Operating Revenues Interest on Investments 17,131 9,000 8,000 8,000 Operating Transfer In 105,130 225,592 206,439 244,361 TOTAL NON-OPERATING REVENUES $ 122,261 $ 234,592 $ 214,439 $ 252,361 TOTAL REVENUES $ 1,768,882 $ 1,836,140 $ 1,420,040 $ 2,313,151 2005-2006 2006-2007 2006-2007 2007-2008 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Grants 1,460,662 1,485,740 1,030,575 1,953,616 Special Revenue 214,314 257,558 331,670 363,295 TOTAL EXPENDITURES S 1,674,976 $ 1,743,298 $ 1,362,245 $ 2,316,911 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30 City of Allen 187,696 $ 245,491 1,420,040 2,313,151 (1,362,245) (2,316,911) $ 245,491 $ 241,731 197 FY 2008 Budget CITY OF ALLEN GRANTS & SPECIAL REVENUE FUND DIVISION 550-0000 No Personnel in this Department City of Allen 199 FY 2008 Budget FUND DEPARTMENT ACCOUNTI GRANTS 8 SPECIAL REV GRANTS AND SPECIAL REVENUE 550-000000 DEPARTMENT DESCRIPTION Objectives for FY 2008: The Grants and Special Revenue Fund was created to track grants received and matching funds committed. Grants are tracked by department within the fund. For purposes of staffing count, all personnel are shown under their respective operating divisions. Special Revenue items tracked in this fund include Public Education Government Access (PEG), Court Security, Court Technology, Juvenile Case Manager, and Child Safety. DEPARTMENT NARRATIVE Accomplishments for FY 2007: The following grants -were received by the City for the first time in FY 2007: Use of Force Grant — allowed the Police department to purchase a use of force training simulator that will assist them with more realistic training methods by providing a shoot back cannon, laser weapons, and audio and video playback :• Technology Transfer Program (Guardian System) - allowed the Police department to purchase electronic tracking devices to aid in investigations EMS Local Projects Grant — allowed the Fire department to purchase an auto pulse device that will aid in increasing the quality of services that can be provided First time grant awards anticipated for FY2008 include: Equipment Grant (Criminal Justice Division) - will allow the Police department to purchase automated external defibrillators to be placed in patrol vehicles, jail/detention facility and the police department for emergency use ❖ Celebration Pass - Texas Department of Transportation (TxDOT) — reimbursable grant for the construction of Celebration Pass, this consists of trails that will connect Stacy Ridge Park and Celebration Park, as well as provide a safe route to school. This is also identified in the Allen Trails Implementation Plan and the Collin County Trails Plan. ❖ Six Cities Trail Connection Point 8 — Collin County — interlocal agreement for trail construction that will be the center point of the trails, and connects the primary corridors of the six cities ON of Allen 200 FY 2008 Budget FUND GRANTS & SPECIAL REVENUE DEPARTMENT GRANTS AND SPECIAL REVENUE ACCOUNT 550-00004XX EXPENDITURE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Comm. Development Block Grant 192,750 397,347 335,078 251,415 Police 319,093 179,546 260,467 260,749 Park & Recreation 552,319 22,775 64,152 1,138,186 Library 16,825 43,218 44,457 72,546 Fire 379,676 842,854 309,757 230,720 Solid Waste - - 16,664 - Engineering 36,442 65,500 123,000 80,000 Public Education Govermmnt Access 24,805 35,850 37,980 43,450 Juvenile Case Manager 11,136 59,545 61,272 64,343 Court Security 67,364 72,553 74,079 79,359 Court Technology 74,567 24,110 35,339 96,143 DEPARTMENT TOTAL 1,674,976 $ 1,743,298 $ 1,362,245 S 2,316,911 EXPENDITURE DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET COMM DEVELOPMENT BLOCK Homebuyer's Assistance 22,500 180,000 12,766 22,500 Home Repair 65,991 100,000 203,561 170,000 Public Infrastructure 68,422 80,000 80,000 48,915 Public Service Agencies 34,332 30,000 30,000 - Administration 1,505 7,347 5,000 10,000 Program Income 3,751 SUBTOTAL $ 192,750 $ 397,347 $ 335,D78 $ 251,415 POLICE DEPARTMENT TCLEOSE Training Grant 8,320 10,000 10,000 12,000 Tobacco Compliance Grant 3,749 4,000 4,000 4,000 STEP Overtime Grant 32,036 69,452 41,381 69,452 Bulletproof Vest Partnership Grant 5,095 11,280 22,208 11,194 Digital Live Scan-AFIS 55,000 - - - State Homeland Security Grant Pig 136,415 - - - Use of Force Simulator - - 55,500 - Child Abuse Investigator Grant 78,479 84,814 88,664 - Technology Transfer Program - - 15,000 - Victims of Crime Acts Grant - - 17,790 65,560 Violence Against Women Grant - - 5,924 73,543 Automated External Defibrillators - - 25,000 SUBTOTAL $ 319,093 $ 179,546 $ 260,467 $ 260,749 PARKS & RECREATION Arthritis Grant 20,894 22,775 26,152 14,613 Allen Station Park Ph 11 Grant 31,425 - - - Comm. Park Acquisition #1 500,000 - - - Celebration Pass - - - 606,150 Design of Celebration Pass - - - 91,223 Six Cities Trail Grant - - - 426,200 Allen Heritage Guild Trail Grant 38,000 SUBTOTAL $ 552,319 $ 22,775 $ 64,152 $ 1,138,186 City of Allen 201 FY 2008 Budget FUND GRANTS & SPECIAL REVENUE DEPARTMENT GRANTS AND SPECIAL REVENUE ACCOUNT 550-00004XX 20052006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET LIBRARY Collin County Library Grant 8,677 32,793 29,678 60,284 Mervyn's Community Giving Grant 143 - 39 - TLA -DIA Grant 58 - - - Loan Star Libraries Grant 7,947 10,425 14,740 12,262 SUBTOTAL $ 16,825 $ 43,218 $ 44,457 $ 72,546 FIRE DEPARTMENT LEOSE- Training Grant 1,698 1,654 700 2,982 S.A.F.E.R. Grant -2006 124,922 193,854 187,486 200,538 S.A.F.E.R. Grant -2007 - 201,952 - - State Homeland Security Grant Pig 238,116 430,394 106,571 - Local Project Grant -TX Dpt of Health 14,940 15,000 15,000 15,750 TDHS Contract - - 11,450 SUBTOTAL $ 379,676 $ 642,854 $ 309,757 $ 230,720 SOLID WASTE SW Surveillance Cameras - 16.664 - SUBTOTAL $ - $ - $ 16,664 $ - ENGINEERING Child Safety Revenue/Collin County $ 36,442 $ 65,500 $ 123,000 $ 80,000 JUVENILE CASE MANAGER $ 11,136 $ 59,545 $ 61,272 $ 64,343 COURTTECHNOLOGY $ 74,567 $ 24,110 $ 35,339 $ 96,143 COURT SECURITY $ 67,364 $ 72,553 $ 74,079 $ 79,359 PEG $ 24,805 $ 35,850 $ 37,980 $ 43,450 TOTAL EXPENDITURES $ 1,674,976 $ 1,743,298 1,362,245 $ 2,316,911 City of Allen 202 FY 2008 Budget Non-Ooerating Revenues Other Reimbursements 11,090 - 16,290 50,000 Interest 202,451 170,000 224,000 263,000 Opearting Transfer In 38,632 TOTAL NON-OPERATING REVENUES $ 252,173 $ 170,000 $ 240,290 $ 313,000 TOTAL REVENUES $ 1,210,848 $ 1,479,162 $ 1,436,853 $ 1,792,692 2005-2006 2006-2007 2006-2007 2007-2008 EXPENSES ACTUAL BUDGET AMENDED BUDGET Capital Outla Replacement 925,214 514,750 1,312,751 1,135,430 TOTAL EXPENDITURES $ 925,214 $ 514,750 $ 1,312,751 $ 1,135,430 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1 $ 5,206,396 $ 5,330,498 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENSES PROJECTED FUND BALANCE 9/30 City of Allen 1,436,853 1,792,692 (1,312,751) (1,135,430) $ 5,330,498 $ 5,987,760 203 FY 2008 Budget CITY OF ALLEN REPLACEMENT FUND REVENUES AND EXPENSES BY FUNCTION FISCAL YEAR 2007-2008 2005-2006 2006-2007 2006-2007 2007-2008 REVENUES ACTUAL BUDGET AMENDED BUDGET Operating Revenues General Fund 773,713 1,087,149 974,550 1,265,814 Water & Sewer 120,283 148,146 148,146 139,943 Solid Waste 20,780 22,095 22,095 19,137 Drainage 43,899 51,772 51,772 54,798 TOTAL OPERATING REVENUES $ 958,675 $ 1,309,162 $ 1,196,563 $ 1,479,692 Non-Ooerating Revenues Other Reimbursements 11,090 - 16,290 50,000 Interest 202,451 170,000 224,000 263,000 Opearting Transfer In 38,632 TOTAL NON-OPERATING REVENUES $ 252,173 $ 170,000 $ 240,290 $ 313,000 TOTAL REVENUES $ 1,210,848 $ 1,479,162 $ 1,436,853 $ 1,792,692 2005-2006 2006-2007 2006-2007 2007-2008 EXPENSES ACTUAL BUDGET AMENDED BUDGET Capital Outla Replacement 925,214 514,750 1,312,751 1,135,430 TOTAL EXPENDITURES $ 925,214 $ 514,750 $ 1,312,751 $ 1,135,430 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1 $ 5,206,396 $ 5,330,498 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENSES PROJECTED FUND BALANCE 9/30 City of Allen 1,436,853 1,792,692 (1,312,751) (1,135,430) $ 5,330,498 $ 5,987,760 203 FY 2008 Budget CITY OF ALLEN REPLACEMENT FUND DIVISION 600-0000 No Personnel in this Department City of Allen 205 FY 2008 Budget REPLACEMENT FUND REPLACEMENT FUND 600-0000-490 DEPARTMENT DESCRIPTION The Replacement fund is administered by the Finance Department to collect replacement fees on vehicles, technology, and equipment so the City is able to replace them in a timely manner on a cash basis. DEPARTMENT NARRATIVE Accomplishments for FY 2007: ❖ Continued paying into this fund for vehicles and equipment items that are to be replaced in the near future ❖ Began paying into this fund for future technology replacements, including desktop computer replacement program Objectives for FY 2008: ❖ Update policy to reflect broader definition of items now being accounted for in this fund Continue to ensure that revenues are • adequate to facilitate future replacements City of Allen 206 FY 2008 Budget SUMMARY DEPARTMENT TOTAL Replacements - All Departments SUBTOTAL Vehicles & Enuioment Police Parks Fire Building & Code Public Works Community Services Engineering SUBTOTAL TOTALEXPENSES TAL EXPENSES LIST iNOLOGY 2005-2006 2006-2007 2006-2007 2067-2008 ACTUAL BUDGET AMENDED BUDGET ACTUAL BUDGET AMENDED BUDGET 3,803 159,600 177,246 209,646 $ 3,803 $ 159,600 S 177,246 $ 209,646 496,789 - 304,955 417,215 164,082 - 18,598 140,519 20,680 315,650 418,019 168,500 - - 11,560 79,200 180,592 31,500 248,689 35,100 59,269 8,000 116,065 25,850 - - 97910 Co nnn 2007-2008 QUANTITY BUDGET Replacements -All Depts. Computer Equipment n/a 209,646 SUBTOTAL $ 209,646 CLES & EQUIPMENT Police Vehicles 10 344,555 Police Digital In -Car Video System n/a 72,660 Parks Vehicles 5 140,519 Fire Ambulance 1 135,000 Fire Vehicles 1 33,500 Building & Code Vehicles 4 79,200 Engineering Vehicles 3 59,400 Public Works Vehicles 3 35,100 Community Services Vehicle 1 25,850 SUBTOTAL 28 $ 925,784 TOTAL CAPITAL S 1.135.430 City of Allen 207 FY 2008 Budget CITY OF ALLEN CITY OF ALLEN RISK MANAGEMENT FUND REVENUES AND EXPENSES BY FUNCTION FISCAL YEAR 2007.2006 TOTAL REVENUES 2005-2006 2006-2007 2006-2007 2007-2008 REVENUES ACTUAL BUDGET AMENDED BUDGET Operating Revenues 2006-2007 2006-2007 2007-2008 EXPENSES Charges for Self Insurance: BUDGET AMENDED BUDGET General Government Employee 933,979 1,048,531 1,048,531 1,179,516 Employer 3,311,379 3,717,521 3,717,521 4,181,921 COBRA/Retiree Reimbursements 32,788 33,600 42,796 52,594 Workers Compensation Charges 617,813 477,000 417,285 394,350 Other Insurance Charges 445,001 451,675 488,442 566,386 Other Reimbursements 12,001 5,700 18,142 4,600 Post Employment ARC Funding - 40,068 40,068 TOTAL OPERATING REVENUES $ 5,352,961 $ 5,734,027 $ 5,772,785 $ 6,419,435 Non-OperaOng Revenues Interest 76,929 58,000 100,000 100,000 Operating Transfer In 191,725 208,665 208,665 210,338 TOTAL NON-OPERATING REVENUES $ 268,654 $ 266,665 $ 308,665 $ 310,338 TOTAL REVENUES $ 5,621,615 $ 6,000,692 $ 6,081,450 $ 6,729,773 TOTAL PROJECTED REVENUES 5,621,615 6,000,692 6,081,450 6,729,773 2005-2006 2006-2007 2006-2007 2007-2008 EXPENSES ACTUAL BUDGET AMENDED BUDGET General Government $ 1,456,640 $ 1,125,700 _ $ 1,813,894 $ 2,310,021 Administration 175,597 208,232 193,880 216,293 Health and Dental 4,059,438 4,843,335 4,662,048 5,056,607 Workers Compensation 330,917 437,000 329,836 394,350 Other Insurance 456,988 512,125 538,442 566,386 TOTAL GENERAL GOVERNMENT $ 5,022,940 $ 6,000,692 $ 5,724,206 $ 6,233,636 TOTAL EXPENSES $ 5,022,940 $ 6,000,692 $ 5,724,206 $ 6,233,636 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1 $ 857,965 $ 1,125,700 $ 1,456,640 $ 1,813,884 TOTAL PROJECTED REVENUES 5,621,615 6,000,692 6,081,450 6,729,773 TOTAL PROJECTED EXPENSES (5,022,940) (6,000,692) (5,724,206) (6,233,636) PROJECTED FUND BALANCE 9/30 - - 40,015 80,030 $ 1,456,640 $ 1,125,700 _ $ 1,813,894 $ 2,310,021 FUND BALANCE Health and Dental $ 782,660 $ 623,432 $ 1,044.298 $ 1,495,820 Workers Compensation 615,668 511,312 703,117 703,117 Other Insurance 58,312 (9,044) 26,454 31,054 Restricted - Post Employment Funding - - 40,015 80,030 TOTAL FUND BALANCE' $ 1,456,640 $ 1,125,700 $ 1,813,884 $ 2,310,021 City of Allen 209 FY 2008 Budget CITY OF ALLEN RISK MANAGEMENT DIVISION 610-0000 City of Allen 211 FY 2008 Budget FUND DEPARTMENT ACCOUNT RISK MANAGEMENT FUND RISK MANAGEMENT 610-0000490 FUND DESCRIPTION The purpose of the Risk Management Fund is to effectively manage the performance of the City's insurance coverages, and to recover costs by sharing charges between the City and its employees. The Risk Management Fund includes the health and dental insurance benefits provided to City employees, as well as the property, liability, and workers compensation insurance coverages. Contributions to the fund are comprised of charges to the other operating departments and funds for the City's share of expenses, and payroll deductions for the employees' elected health and supplemental coverages. PROGRAM NARRATIVE Accomplishments for FY 2007: Concluded the first year of the Wellness Program with good success and enthusiasm. The program was developed to focus on health management and disease prevention for City of Allen employees. ❖ Sponsored the 7th Annual Employee Health Fair in conjunction with Presbyterian Hospital of Allen, The American Red Cross, Baylor Health Systems and other area health care providers to provide health screenings and other valuable health related information ❖ Offered Defensive Driving training for City of Allen employees during the month of January, 2007. CPR training through the American Red will be provided for all interested City employees. ❖ Received experience rating discounts for worker's compensation and liability insurance premiums as a result of having a favorable loss history ❖ Continued the large deductible program for our workers compensation insurance program in a continued effort to save money on premiums as well as insurance carrier overhead and administration costs ❖ Maintained reasonable health insurance premiums for our employees and their families ❖ Continued efforts with employee safety initiatives Objectives for FY 2008: :• Continue to implement proper risk management strategies to lower the City's overall exposure to loss while protecting the City's assets, employees and citizens •'r Build on the success of the Wellness Program and continue to market its benefits to all employees Focus efforts on safety endeavors via departmental training along with incentives City of Allen 212 FY 2008 Budget FUND DEPARTMENT ACCOUNT RISK MANAGEMENT RISK MANAGEMENT 610-0000490 EXPENSE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 148,612 147,462 157,288 161,744 Operations 4,874,329 5,803,230 5,516,918 6,071,892 Professional Services 50,000 50,000 DEPARTMENTTOTAL $ 5,022,941 $ 6,000,692 $ 5,724,206 $ 6,233,636 PERSONNEL SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET FULL TIME Risk Manager 1 1 1 1 Benefits Coordinator 1 1 1 1 TOTAL FULL TIME 2 2 2 2 EXPENSE DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 112,173 114,160 114,635 116,750 Longevity 120 216 216 264 Overtime 378 500 280 400 FICA 7,710 8,693 8,207 8,155 TMRS 11,516 11,438 11,410 11,701 Worker's Compensation 338 248 239 257 Health Insurance 14,734 10,385 20,576 22,344 Dental Insurance 1,041 1,180 1,212 1,317 Long -Term Disability 357 388 283 327 Life Insurance 191 200 175 175 Flexible Spending 54 54 55 54 SUBTOTAL $ 148,612 $ 147,462 $ 157,288 $ 161,744 OPERATING EXPENSES Conferences & Training 2,440 2,400 2,000 2,400 Dues & Subscriptions 440 620 - 950 Mileage 40 400 100 291 Insurance 1,080,917 1,248,775 1,099,464 1,291,767 Printing & Reproduction - 2,500 2,500 - Meetings & Receptions 200 - - - Health Fair 4,177 10,000 5,310 10,000 Immunizations 50,939 60,500 60,500 66,925 Risk Management Expenses - 18,000 1,781 18,000 Workers Comp Premium 199,105 210,000 204,836 219,350 Prescription Claims 668,811 786,269 786,269 942,286 Post -Employment Funding Expense - - 53 53 City of Allen 213 FY 2008 Budget FUND RISK MANAGEMENT DEPARTMENT RISK MANAGEMENT ACCOUNT 610-0000490 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGE AMENDED BUDGET OPERATING EXPENSES - cont Health & Dental Claims 2,646,583 3,144,916 3,144,916 3,250,515 Workers Comp Claims 131,812 227,000 125,000 175,000 Replacement Fees - 400 400 955 Office Supplies 520 700 500 600 Professional Services 53,345 90,750 83,289 92,800 Release of Claims Expense 35,000 50,000 50,000 SUBTOTAL $ 4,674,329 $ 5,853,230 $ 51566,918 $ 6,D71,892 TOTAL EXPENSES $ 5,022,941 $ 6,000,692 $ 5,724,206 $ 6,233,636 CAPITAL EXPENSES LIST No capital items City of Allen 214 FY 2008 Budget CITY OF ALLEN ECONOMIC DEVELOPMENT CORPORATION FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2007-2008 REVENUES Operating Revenues Sales Tax TOTAL OPERATING REVENUES Non -Operating Revenues 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET 4,579,623 5,025,615 4,827,777 5,198,627 $ 4,579,623 $ 5,025,615 $ 4,827,777 $ 5,198,627 Interest 238,263 135,700 229,000 251,000 Sale of Land/Buildings 594,403 - - - Other Reimbursements 2,487 22,115 TOTAL NON-OPERATING REVENUES $ 835,153 $ 135,700 $ 251,115 $ 251,000 TOTAL REVENUES $ 5,414,776 $ 5,161,315 $ 5,078,892 $ 5449627 2005-2006 2006-2007 2006-2007 2007-2008 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Operations 5,138,321 6,723,029 9,505,967 3,406,000 Debt Service - - - 1,123,433 Capital 251,203 1,515,000 375,000 75,000 TOTAL EXPENDITURES $ 5,389,524 $ 8,238,029 $ 9,880,967 $ 1604,433 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30 City of Allen $ 6,009,958 $ 1,207,883 5,078,892 5,449,627 (9,880,967) (4,604,433) $ 1,207,883 $ 2,053,077 215 FY 2008 Budget CITY OF ALLEN ECONOMIC DEVELOPMENT DIVISION 500-0000 Allen City Council AEDC Board of Directors Director 1 Assistant Madue ing; Coordinator I I Economic Development Asst. City of Allen 217 FY 2008 Budget FUND DEPARTMENT ACCOUNT ECONOMIC DEVELOPMENT CORP. ECONOMIC DEVELOPMENT 500-0000-417 DEPARTMENT DESCRIPTION The Allen Economic Development Corporation's primary purpose is to aggressively market and promote Allen to attract high quality, aesthetically attractive, environmentally sound businesses to increase the local employment and tax base. Formed in 1992 by the voters of Allen, the AEDC receives funds from a half -cent sales tax for economic development. The five - member board is appointed by the Allen City Council. Projects of the AEDC assist in relieving the property tax burden on individual homeowners. DEPARTMENT NARRATIVE Accomplishments for FY 2007: ❖ Assisted existing companies with expansions including Atlas Copco, Color Dynamics and Mustang Technology ❖ Worked to retain Sanmina-SCI and Celerity in Allen and recruited Graphic Converting to the City ❖ Completed construction on the 150,000 square foot, five story Class A office building by Duke Realty. The AEDC is working with a 75,000 SF user to occupy half of the building. Instrumental in bringing Global Entertainment, the City of Allen and the MG Herring Group together to secure a 7,500 seat Event Center. The Event Center will be home to a Central Hockey League team, and in addition will host approximately 125 revenue generating events annually. The project will break ground in FY 2008, pending final Council approval of agreements. Objectives for FY 2008: :• Work with developers and utility providers to bring a data center project to Allen. The City has several sites well suited for this type of user that would add new jobs and millions to the tax rolls. (For example, a Tier 3, 100,000 SF data center would add $100-$200 million to the local tax rolls.) ❖ Assist developers to recruit tenants for approximately 400,000 square feet of new office and office/tech space that will be available beginning in FY 2008 in Montgomery Farm and Twin Creeks Business Park ❖ Continue corporate recruitment efforts to attract companies to existing office and offiicettech space ❖ Continue retention meetings with existing industries in Allen Continue to enhance the community's position to attract major retail, restaurant and entertainment products, providing increased sales tax revenue and recreation opportunities to the community Enhance the quality of commercial developments by influencing landscape material and design, choice of construction materials and building appearance through the use of incentives City of Allen 218 FY 2008 Budget FUND DEPARTMENT ACCOUNT ECONOMIC DEVELOPMENT CORP. ECONOMIC DEVELOPMENT - 500 -MG -417 EXPENDITURE SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 340,527 341,485 355,818 397,367 Operations 714,414 871,578 832,410 918,190 Professional Services 4,083,380 5,509,966 8,317,739 2,090,443 Debt Service - - - 1,123,433 Capital 251,203 1,515,000 375000 75,000 DEPARTMENT TOTAL 5,389,524 8 238,029 9,880,967 4,604,433 PERSONNEL SUMMARY 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGE AMENDED BUDGET FULL TIME Director 1 1 1 1 Marketing Coordinator 1 1 1 1 Economic Development Assistant 1 1 1 1 Sr. Administrative Assistant 0 0 1 1 TOTAL FULL TIME 3 3 4 4 EXPENDITURE DETAIL 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 265,359 263,500 275,653 309,134 Longevity 932 820 404 564 FICA 17,914 20,158 19,470 20,365 TMRS 27,793 26,350 25,959 29,070 Workers Compensation 817 817 520 640 Health Insurance 19,057 20,693 24,603 27,599 Dental Insurance 1,418 1,685 1,923 2,468 Long-term Disability 570 896 624 784 Life Insurance 559 458 522 581 Flexible Spending 108 108 140 162 Car Allowance 6,000 6,000 6,000 6,000 SUBTOTAL $ 340,527 $ 341,486 $ 355,818 E 391,357 OPERATING EXPENDITURES Conferences & Training 6,778 8,500 12,000 12,000 Dues & Subscriptions 25,782 32,500 27,500 27,500 Mileage 1,522 2,000 2,000 2,750 Electricity 1,532 2,000 2,000 2,000 Telephone 4,943 7,000 8,500 12,000 Water 14,445 23,000 23,000 23,000 Insurance 5,000 5,500 5,500 5,500 Postage & Freight 7,065 7,500 7,500 7,500 Advertising - 1,000 - - Rentals & Leasing 36,060 36,060 36,060 76,000 Travel 19,502 25,000 28,000 28,000 Meetings 7,837 8,000 13,000 13,000 Replacement Expense - - - 2,395 City of Allen 219 FY 2008 Budget FUND ECONOMIC DEVELOPMENT CORP. DEPARTMENT ECONOMIC DEVELOPMENT ACCOUNT 500-0000-017 2005-2006 2006-2007 2006-2007 2007-2006 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENDITURES - cont. Office Supplies 9,504 13,000 14,000 14,000 Equipment Maintenance - 700 100 - Operating Transfer Out 33,000 68,500 68,500 68,500 Miscellaneous Maintenance 7,833 7,500 7,500 7,500 Ground Sprinkler System 1,406 17,000 6,000 6,000 Post -Employment Funding Expense - - 295 295 Chelsea Grant 492,751 552,818 531,055 571,850 Landcape & Forestry 39,454 54,000 39,900 38,400 SUBTOTAL $ 714,414 $ 871,578 $ 832,410 $ 918,190 PROFESSIONAL SERVICES Audit Fees 6,088 6,800 6,800 7,075 Consulting Services 36,115 43,500 43,500 43,500 Professional Services 29,056 16,000 33,000 8,000 Copier Service 6,260 10,500 10,500 10,500 Janitorial Services 2,190 3,000 3,500 6,000 Economic Incentive Grants 3,867,670 5,264,666 8,054,939 1,839,868 Marketing 135,945 165,000 165,000 175,000 Donation 56 500 500 500 SUBTOTAL $ 4,083,380 $ 5,509,966 $ 8,317,739 $ 2,090,443 DEBT PAYMENTS Debt Retirement - Principal - - - 400,000 Debt Retirement - Interest 723,433 SUBTOTAL $ - $ - $ - $ 1,123,433 CAPITAL OUTLAY Construction 251,203 1,140,000 - - Fumiture & Fixtures - - - 75,000 Contribution to CIP 375,000 375,000 SUBTOTAL $ 251,203 $ 1,515,000 $ 375,000 $ 75,000 TOTAL EXPENSES 5,389,524 $ 8,238,029 9,880,9674,604 433 CAPITAL. EXPENDITURES LIST 2007-2008 BUDGET FURNITURE & FIXTURES Furniture 75,000 TOTAL CAPITAL $ 75,000 City of Allen 220 FY 2008 Budget CITY OF ALLEN COMMUNITY DEVELOPMENT CORPORATION FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2007-2008 TOTAL AVAILABLE $ 12,396,450 $ 7,425,650 $ 7,448,225 $ 8,482,802 2005-2006 2006-2007 2006-2007 2007-2008 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Operations 8 Professional Services 657,665 2005-2006 683,980 2006-2007 Refunding Bond Expenses 2006-2007 - 2007-2008 - Debt Payment CA TUAL 813,070 BUDGET 3,130,832 AMENDED 2,862,692 BUDGET BEGINNING FUND BALANCE $ 1,748,629 $ 2,158,035 $ 2,260,448 $ 2,926,175 REVENUES Sales Tax 4,579,623 5,025,615 4,827,777 5,198,627 TOTAL OPERATING REVENUES $ 4,579,623 $ 5,025,615 $ 4,827,777 $ 5,198,627 Non -Operating Revenues Refunding Bond Proceeds 5,784,498 - - - Interest On Investments 283,700 242,000 360,000 358,000 TOTAL NON-OPERATING REVENUES $ 6,068,198 $ 242,000 $ 360,000 $ 358,000 TOTAL REVENUES $ 10,647,821 $ 5,267,615 $ 5,187,777 $ 5,556,627 TOTAL AVAILABLE $ 12,396,450 $ 7,425,650 $ 7,448,225 $ 8,482,802 2005-2006 2006-2007 2006-2007 2007-2008 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Operations 8 Professional Services 657,665 705,743 683,980 646,150 Refunding Bond Expenses 5,626,535 - - - Debt Payment 789,110 813,070 813,070 3,130,832 Capital 2,862,692 3,025,000 3,025,000 2,609,485 TOTAL EXPENDITURES $ 10,136,002 $ 4,543,813 $ 4,522,050 $ 6,586,467 ENDING FUND BALANCE $ 2,260,448 $ 2,881,837 $ 2,926,175 $ 1,896,335 City of Allen 221 FY 2008 Budget CITY OF ALLEN COMMUNITY DEVELOPMENT CORPORATION DIVISION 504-0000 No Personnel in this Department City of Allen 223 FY 2008 Budget COMMUNITY DEVELOPMENT CORPORATION DEPARTMENT DESCRIPTION DEPARTMENT COMMUNITY DEVELOPMENT Formed in 1996 by the voters of Allen, the CDC receives funds from a half -cent sales tax for community development projects. The Allen City Council appoints the seven - member board. The Allen Community Development Corporation (CDC) identifies and authorizes projects to be funded by the 4B half -cent sales tax. Expenditures are subject to the provisions of the Development Corporation Act of 1979. DEPARTMENT NARRATIVE Accomplishments for FY 2007: ❖ Updated the five-year work program with current projects at a total cost of $3,085,000. These include the following: - Trail Construction - Shadow Lakes Greenbelt - Dayspring Nature Preserve - Joe Farmer Recreation Center Renovation, Phase 1 - Comprehensive Security System - Molsen Farm Master Plan - Shade Structures at Ballfields - Exercise Equipment at Joe Farmer Recreation Center and Don Rodenbaugh Natatorium - Chase Oaks Golf Pavilion - Allen USA Celebration - Heritage Village Objectives for FY 2008: ❖ Publicize and conduct the annual "Town Hall" meeting to obtain public input regarding projects funded by the 4B half -cent sales tax ❖ Oversee the expenditure of $2,679,485 of 4B half -cent sales tax revenue on the following projects: - Joe Farmer Recreation Center Renovations, Phase 2 - Trail Development - Shade Structure at Celebration Park - Irrigation System Implementation - Ford Park Softball Field Enhancements - Dan Rodenbaugh Natatorium Water Treatment System - Molsen Farm Entrance Drive & Signage - Heritage Village and Information Center - Chase Oaks Golf Course Improvements - Bethany Pier - Rail Dam Archaeologic Survey & Interpretive Plan Allen USA Celebration :• Continue to improve the process for informing citizens regarding projects funded by the 4B half -cent sales tax City of Allen 224 FY 2008 Budget SUMMARY ssional Services Payment 31 DEPARTMENT OITURE DETAIL TING EXPENDITURES & Freight & Reproduction ing s & Receptions neous Operating Expense Grant tg Transfer Out Discretionary Project SUBTOTAL Attorney Fees SUBTOTAL DESTPAYMENTS Refunding Bond Expenses Debt Retirement -Principal Debt Retirement -Interest SUBTOTAL Professional Services Machinery & Equipment Computer Equipment & Software SUBTOTAL TOTAL EXPENDITURES City of Allen 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGET 651,577 698,443 676,680 838,575 6,088 7,300 7,300 7,575 6,615,645 813,070 813,070 3,130,832 NO PERSONNEL IN THIS FUND 2005-2006 2006-2007 2006-2007 2007-2008 ACTUAL BUDGET AMENDED BUDGE! - 125 125 125 - 500 500 500 108 4,000 4,000 4,000 148 3,000 3,000 3,000 2,570 6,000 6,000 6,600 492,751 552,818 531,055 571,850 96,000 72,000 72,000 182,500 6,088 6,800 6,800 7,0751 500 500 500 6,088 $ 7,300 $ 7,300 $ 7,575 5,826,535 445,000 344,110 - 470,000 343,070 - 470,000 343,070 - 970,000 2,160,832 $ 6,615,645 $ 813,070 $ 813,070 $ 3,130,832 2,768,692 2,600,000 2,600,000 2,609,485 25,000 25,000 25,000 - 40,000 250,000 250,000 - 90 nnn 15n Inn 15n nnn - 225 FY 2008 Budget EXPENDITURES LIST Trail Development Shade Structure at Celebration Park Irrinet Irrigation System Implemenation Ford Park Softball Fields Enhancements Joe Farmer Renovations Phase II DRN UV Water Treatment System Molsen Farm Entrance Drive & Signage Heritage Village & Information Center Chase Oaks Hole #7 & Bunker Renovation PH 1 Bethany Pier Rail/Dam Archaeologic Survey & Interpretive Plan TOTAL CAPITAL 2007-2008 QUANTITY BUDGET The $70,000 for USA Celebration is shovm as a "Board Discretionary Project"to Fund 520. The Board Discretionary Project is not "capital'. 400,000 100,000 50,000 59,485 1,000,000 60,000 150,000 200,000 475,000 85,000 30,000 City of Allen 226 FY 2008 Budget City of Allen, Texas Capital Improvements CITY OF ALLEN FY 2007-2008 1.PUBLIC WORKS 2.GOVERMENT 3 NEIGHBORHOOD PARKS MclQnney ;•fie 4 UTILITIES Planollill City of Allen 227 FY 2008 Budget ILJ■,� 'fir;-iiE.:yrF`� Gly. /_/moli�i,� CAPITAL PROJECTS The City's five-year Capital Improvement Program represents the Capital Budget for 2008 and is a financial plan for infrastructure and other improvements through 2012. This plan is prepared by the Planning department, in conjunction with those departments whose projects are included. The CIP is a separate document that is formally adopted as part of the annual budget process. The CIP is used as a guide for project, debt, and other related budget planning. Current year projects have been approved. Future years of the plan may change, with the later years being the most subject to change. Also, it is important to note that debt funding for many of the future projects listed is subject to approval by the electorate. Voters approved a $77.9 million bond proposal in May 2007. The list of projects includes streets, drainage, public facilities such as a service center, public art projects, parks and recreation, replacement of the public safety communication system, and 2 fire stations. Following are brief descriptions of some of the major projects that will be in progress during FY 2008, and a discussion of the relationship between the capital budget and the operating budget. Also included is a complete list of all CIP projects that are in the current plan, and debt information as it relates to capital projects. More complete information may be found on each project in the City's Capital Improvement Program document. Highlights Central Business District The City continues redeveloping the CBD in the historic area of Allen surrounding Main Street. It covers approximately 241 acres and is home to the Civic Center Plaza, the Library, and Allen Station Park, which includes The Edge, a youth center that features the largest in - ground concrete skate park in Texas, and the Senior Center. The goal of developing the CBD is to attract residential, retail, and commercial development that will form a mixed use environment to provide an area for people to live, work, and play. The result will be to transform an area that is underutilized to one that is a rich and vibrant part of the community. In late FY 2006, the City initiated the creation of a Tax Increment Financing Zone to help with the redevelopment of the CBD. The City anticipates that increased tax increments from new retail and office development on vacant land in the TIF will generate enough funds to substantially improve the infrastructure in certain areas of the CBD. New retail and mixed- use improvements are planned that will attract shoppers and result in the CBD becoming a destination point. In FY 2008, $390,000 is included to complete Allen Drive Phase III, from Ola lane to US 75. General Government Performing Arts Complex. A regional performing arts center in conjunction with the cities of Plano and Frisco. In August 2004 the Arts of Collin County board, which has oversight of the project, selected a site within the City of Allen as the location for the center. The land was donated in 2005, and the design phase is almost complete. The project is expected to cost approximately $90 million, with $57 million in funding coming from the three cities of Allen, City of Allen 228 FY 2008 Budget Frisco, and Plano. The balance needed for the project is expected to come from donations and grants. Neighborhood Preservation Activities. Since FY 2005, the City of Allen has been eligible to receive Community Development Block Grant (CDBG) funding for improvements to specified neighborhoods. Improvements to the Windridge and Hillside neighborhoods will include additional street lighting, sidewalk reconstruction, landscaping, and clearing and maintenance of rear drainage/utility easements. The CDBG program for FY2008 will continue with focus on home buyer assistance, home repair and rehabilitation, sidewalk and drainage infrastructure, and public service funding to social agencies. Municipal Facilities. In the FY 2008 funding is allocated for several facilities projects, including expansion of the jail and animal control facilities, the land purchase for a municipal service center, construction of Fire Station #5, the upgrade of the Public Safety Communications System, and the design of a Public Safety Training Facility. Neighborhood Parks and Recreation Molsen Farm Park. This park area of approximately 52 acres was purchased in 2006. An existing house on the property will serve as an educational center in the future. For FY 2008, funding for a master plan for the use of the property will come from the Community Development Corporation sales tax. Shade Structure at Ballfields. The Community Development Corporation (CDC) will contribute $200,000 towards shade structures at the various community ballFelds. Since several of the parks are new, recently planted trees do not provide adequate shade during the summer ball games. Chase Oaks Goff Course. The City purchased the Chase Oaks Golf Course October 2004 and continues to make improvements to the facilities and, the course. Funding in FY 2008 is for erosion control and bunker renovation. Celebration Park, Phase II. The City continues to make improvements to this 97 -acre park with the addition of baseball fields, additional restrooms, parking, signage, and trails. About $1,250,000 is planned in FY 2008. Jupiter Park. Park redevelopment project includes sports fields and parking. Allen Bark Park. A 5.5 acre park located on Park Place Drive adjacent to Ford Middle School, this park will have both wooded and open field areas. Design is complete; funding in FY 2008 is for construction. Joe Farmer Recreation Center at Bethany Park. Improvements totaling $1.4 million are planned to the recreation center in FY 2008. The funding will come from the Community Development Corporation's (CDC) sales tax receipts. The facility will be expanded to meet current service level needs. City of Allen 229 FY 2008 Budget Greenbelts Dayspring Nature Preserve. Design and development of former Park Cities Baptist Camp with interpretive center and day camp facilities. The CDC will fund approximately $300,000 in FY 2008. Trail Development Phase 3. Construction of trail segments and pedestrian bridges to expand trail system. The CDC will fund approximately $400,000 in FY 2008. Shadow Lakes Greenbelt. Clean up and beautification of water features near Allen Heights Drive are planned. The funding of $150,000 will be provided by the CDC. Streets Exchange Parkway West Extension. Construction of two additional lanes from Twin Creeks Drive to Ridgeview and four lanes from Ridgeview to SH121. Developer contributions and County funding will provide some of the funding. Construction to begin in FY 2008. Stacy Road East Expansion. This project will consist of construction of six-lanes from US 75 Highway to SH 5 and four-lanes from SH 5 to Angel Parkway. Collin County, the Town of Fairview, TxDOT, and the City of Allen will partner in this project. The current two-lane asphalt road is insufficient to handle the current traffic load. This project is estimated at $5.6 million. Watters Road Extension. Widen to 4 lanes, from Ridgeview to Raintree Circle. Ridgeview Drive Phase II. Construction of four lanes from Custer to Alma, and six lanes from Alma to US75. Drainage Bowling Alley Drainage. Inlet and main expansion at Allen Bowling Alley. Traffic Signal Upgrade & Communication System. Includes the replacement of aging signal equipment and installation of monitoring equipment. Water Hillside Water Tower Replacement. Replace 2 million gallon water tower and nearby water lines. Custer/Ridgeview Water Line. Construction of a 36-inch line from Custer Pump Station to Ridgeview Drive. Water Line Replacements. Various water line replacements are planned in FY2008. Approximately $750,000 from operational revenues is budgeted. Wastewater Sewer Main Replacement. Replacement of deteriorated clay pipe with PVC in various locations. Approximately $1,362,000 is planned for this project in FY 2008. City of Allen 230 FY 2008 Budget RELATIONSHIP BETWEEN OPERATING AND CAPITAL BUDGETS The City's operating and capital projects budgets are closely linked. The capital budget is a multi-year financial plan of the capital improvement program (CIP) for the acquisition, expansion, or rehabilitation of infrastructure, capital assets, or productive capacity of City Services. Revenues for the capital budget come from bond sales, intergovernmental revenues, 4a/4b sales taxes, development fees, and some current operating revenues. The capital improvement program, unlike the operating budget, is a five-year plan. The plan is reviewed and projects are reprioritized on an ongoing basis. Impact of Capital Projects on the Operating Budget Capital projects impact the operating budget in several ways. First, since the City is committed to systematically investing in infrastructure (Strategic Goal #5), each year funds are set aside in the operating budget to provide 'bash financing" toward some projects. Also, the City must generate enough operating revenues to cover any payments for General Obligation and Revenue debt incurred for long-term financing of capital projects approved this year and in prior years. These represent funds that would otherwise be available to pay for other programs, services, or projects. Finally, after projects are completed, there is usually a need for additional funding to cover ongoing maintenance, utilities, other operating costs, and sometimes additional personnel or equipment. This year the total estimated impact of the capital budget on the operating budget is about $14.35 million. Cash Financing and Debt Service Debt service payments and cash financing for projects comprise $13.5 million of this total. The debt service payments are $11.16 million; of this amount, $8.80 million is for General Obligation debt, and $2.36 million is for Revenue debt. Budgeted transfers from operating funds to the Capital Projects funds are $2.34 million, and include: Water and Sewer Fund: $1,840,000. Of this total, $1.25 million is allocated for water and sewer line replacement projects. In addition, $590,000 is appropriated for pump station and lift station improvements, as well as various improvement projects per the rate study that was completed in 2006. City of Allen 231 FY 2008 Budget Solid Waste and Drainage Funds., $500,000. Of this total, $300,000 is allocated for major alley repairs, and $200,000 is for drainage improvement projects. Other Operating Costs In addition to cash financing and debt service, the increases in operating costs in the FY 2007-2008 budget related to the CIP totals approximately $850,000. These are listed below by project type. Increases are stated in comparison to the FY 2007 revised budget. Parks Proiects: For FY 2007-2008, additional General fund operating costs related to the CIP resulted in a budgeted increase of approximately $116,000. Of this amount, approximately $50,000 is for increases in contract mowing, $29,000 is for utilities, and $37,000 is for supplies and maintenance. Paving Drainage. and Signalization Proiects: The impact in this category is an increase of about $184,000. This includes $100,000 for street and sidewalk maintenance, almost $51,000 for street light and traffic signal electricity, just over $27,000 for street light and traffic signal maintenance, and $6,000 for street sweeping. There is no increase included for drainage system maintenance. Also, no additional personnel are included in either fund for any of these functions. Costs in this category will continue to increase within the next few years as many of the newest thoroughfares begin to age. Water and Wastewater Projects: Although there were no increases this year in the amount allocated for water and sewer system maintenance, the City added funding of $298,000 for one-time expenses to purchase machinery and equipment to keep up with demands arising from the continued expansion of the City's utility infrastructure. Also, approximately $10,500 was included for meters needed due to growth. Other Costs., With the approval of the new $78 million CIP, the City will add staff beginning in FY 2008 to assist with managing the program. Approximately $242,000 is included for the addition of a Construction Manager, a Code Inspector, a Park Planner, and an Accountant. Capital Projects List A complete list of proposed projects for FY 2008 through FY 2012 is on the following pages. 232 ON of Allen FY 2008 Budget 233 n o_ �r u m w n In w n uoi o o n no u�i n o o e rl o w Iii r n $ OD9f ~ 6 m n p N N M p M M O O O J a7 7 LL N N N N N O m� a w ww N N 9 ppp O O m r N N p h O N Q N N N d N O ) 6 IL p N N M at �. U O 1� h K o> a aLL N N 0O0O O m mW m O N N• 1� N VOI 0 N N m16 _ Z O 7 LL ¢ Z O pN N NN p p W J mm nn Oe Ion o mm o $o m �m o J m $ m m� ae inn r aLLo NIV - - m„ QLL Of0 n wp pN N N N ` W I("7 mm O NO 00 mm ^00 NN 00 U� N umlN m Y J o -E LL a awe F L a N a 0 9 L a m W m m 50 L m w '^co c — om Ocm LL Cmo I O cm` % cm cm m o o 0 0m0m mo mom m m mo no mO n% meD` O OO O OO O 0 0 0 O Om OU O U U O 7 m07 U (7 (7 LL a v lor m m '� $ c o n o x`o_x • q z x _ o a as a D g'cm Em c o19 ma Z-50 m E w E rc a m? c m E `� m g n u' z Q Q J n� ii R u Q+ E E Y i n u 2 a f a n U U a U w li p Z O A aD m y f p pY 6.25y 9 m o 0o 0 0 Z Z Z .n w cn m m U v O 233 234 ® §� " °E ® ®F !� ! !! !R !■ : ! . }§ ... . 5 .\ ., ; ■ .\ .. .� .� ! �; . . - u } § §}MO ti ji \ti / \ ! 25 / }� !/ ; ou 8.002 02! 234 235 m N S m q p N T N N O O � � w w 0 N N QK o w U O W d m N O} U O m N O n` p O ) ¢ 6 n Vi U O w N m N O Z } d LL Z Q p p N N < d Y N O J ", � a W N < O • t7 Iq'1 l0 10_ Q a o 0 U d V LU UO O n N O V O 1� 0 O m N J °gid dwz ¢ a v m m oa TKO -� ? U�m u�° O E' c 11 .S c cU-Ea Ur 9mc" mm j m a C c m Vm Dc m -,e _ OC U ~a WC Li W m20Om OwO0 O' m o OOO UUUU � O0m>oo UODUdU�> omDO en0 9 o ° w a m c' m >-rQ pj E m 0` m t D ° LL m 2 b m Q m UaOm la°U U' W W �U W U W NS m C y m m F m m an d Q m U U U U U U U U O 0 O O q q N q m N !O q N q W W N 235 236 § !e ■ ! / \7 §! 77\ , E B& !■ . 3 . . Jr 80, aQ e n: I §B §i! •. . � § � § !§ )- w[§ !� [| | : ! - /a«s a = ! !!/2{- ll.;.\r)2) k \) 99 �> - ,! §k! - - - \/ _ ! !) _ 236 Debt Part of the process of updating the City's Capital Improvement Program (CIP) each year involves identifying projects that may require funding through debt issuance. On the following pages are long-term scenarios of the City's General Obligation and Revenue debt, based on the projects planned for the next several years. Below are the assumptions used in the development of these scenarios followed by a discussion of the City's debt capacity. Again, this is based on the current plan; future years are subject to change, with some future debt being subject to voter approval. General Obligation Debt Assumptions The General Obligation debt 'projections assume that the debt portion of the tax rate will gradually increase from .130382 in FY 2008 to approximately .17 by FY 2011, as debt is issued for many of the projects in the new CIP. The projected rate would then begin to decline starting in FY 2012. All years assume a collection rate of 99%. Over the next several years, the portion of the tax rate dedicated to debt would remain between approximately 23% and 30%, which is below the City's policy limit of 40%. The assumption for growth in the tax base through FY 2012 ranges from 7% to 12%, based upon recent filings of plats and general growth in residential and commercial along Highway 121, US 75 Highway, and in areas of vacant land throughout the City. The rate of growth decreases in subsequent years, as reflected in the City's Comprehensive Plan, due to build out of the available land that is zoned residential. Commercial activity is expected to continue for another 15 years until it reaches build out. Debt payments are calculated based on the issuance schedule shown which includes the voter approved issuances for the Arts of Collin County facility. The debt scenario that follows reflects all currently authorized bond issues. The voters approved approximately $78 million in May 2007 for future infrastructure improvements and public facilities, along with a 4.4 cent potential tax increase to help cover the additional operating costs associated with these projects. Revenue Debt Assumptions Revenue debt and water and sewer rates are managed according to the City's Water and Sewer rate study. A rate study was completed in the summer of 2006. The forward looking impact of the revenues and expenditures in the Water and Sewer Fund is shown in the following "Water/Wastewater Cost of Service Model" table from the rate study. The plan includes average rate increases of less than 4% for residential customers over the next four years and 7% to 12% for commercial accounts, apartments, and schools. In order to promote water conservation, the irrigation rates are projected to increase 5% to 13% per year for the next four years. Adequate revenues are projected to meet ongoing operational cost increases, to provide funding for water and sewer infrastructure improvements, and to provide for existing debt service. No new debt is planned to be issued in the near future for water and sewer projects. Included in the rate study was a population growth factor that was consistent with the City's long-range Comprehensive Plan. The water and sewer bond covenants stipulate a debt coverage ratio of 12 times the average annual debt service for all outstanding bonds. The coverage ratio is expected to range from 2.61 to 3.48 according to the rate model. Projections also take into consideration a working capital adequacy test of approximately 90 to 120 days of City of Allen 237 FY 2008 Budget expenditures. The projected days of working capital over the next four years is expected to be 120 to 134 days. Debt Capacity The projected growth in the assessed value and fund balance of the G.O. Debt Service Fund indicates that the City has more than enough capacity to issue additional debt over the next several years. In FY 2008, the City will issue the remainder of the bonds authorized in the 1999 bond election, $250,000 for Parks. The planned debt issuance for the Arts of Collin County facility is $15.93 million over the next three years. In that same time period, the City also plans to issue approximately $49.7 million of the $77.895 million that was approved by the voters in 2007. As mentioned above, the City has the capacity to issue the bonds that have been authorized. The City's policy of limiting the debt portion of the total tax rate to 40% would translate into a debt capacity of approximately $138 million. If the City issued the $138 million instead of the authorized $78 million, then the debt tax rate would rise to be equal to 39.5% of the total tax rate. Although this percentage is just below the 40% in the policy limit, there would be additional impact upon the City due to the operating costs associated with projects totaling the larger amount. The combination of operating costs and new debt service associated with $138 million of new debt would raise taxes more than the 4.4 cents voters approved. From a cash flow and tax rate perspective, the $78 million for new bonds was the maximum amount that the 2006 CIP Committee felt the community could afford. The Committee proposed, and voters elected, to approve $78 million in new debt and raise taxes for the operating impact of the projects. The recommendation also took into consideration the City's requirement to maintain a reserve requirement of 10% in the Debt Service Fund. The City has been proactive in building its water and sewer infrastructure. Since completion of the Custer Road pump station and storage project in FY07, the City has adequate storage tanks and water towers in place. One old water tower is planned to be replaced, however, the replacement will be cash financed. There is an ongoing water and sewer line replacement program that is cash financed from water and sewer revenues. Water and sewer line replacements in the older part of the Central Business District may need to be replaced through cash financing or with funding from a Tax Increment Redevelopment Zone. At this time, there is adequate additional debt capacity in the Water and Sewer area because the debt coverage ratio is projected to range from 2.61 to 3.48 as mentioned above. City of Allen 238 FY 2008 Budget 0 O N O frD r O m P O aJ '' W r YO O ' nW OWj m o m a o' p •L ry �I N m m M O) m In m C) N O N (O t7 tp n O''. N N m ro N UI �y u O d m m m a o A o o m O o r Q N I: O q M W m O m m N OO O m YJ m m ry E C NI (p (p r d N w W M N W N m p M OI � n m O 0 Y p M a fm0 O t7 O O W O N n O m m p N r d n W m O O V O W O N a m o m m m � n o m W e n m a rni i N b ro N m r E O Q 0 m O m N O N w N W O M 'rN i p IN Q n m r m 0 O N < OI m a tOO eM- O 'm0 p 1wO m Q m N 1p O EE O ry� h O w Q M tOy W m N W N Q O N N} M n C N m N N d Q m N N e - C W O O O 7 CU. N n Q n O N OO m CD a 10 r O (p N h N m n •� O N E d n m Q m m N m O r n A W O N O1 N W O N Q d O m N N W Y Q � C Q h o� ui6 aim US Wof 0 0 0 V S W N d d O d S1 of m pr o m m M m o n O w o N m N O O n O Nd O N m Y a m W o o m m d O n O m O m o m Q d y Oi O) O y [G W M O N O l7 YI t7 p Oi N e b mm OI M W m m 10 O O d N O lh Om O d n r O Q a` o m m o Q vm m N o m o o m m n M ^ N N m O Q N N W O r O a N W W n O m O Q r- m O M O m w O M N m m n m Cj V' r Yf m b m 5. wmNN Nm w. ppppb1 �fN 21 N N 'O_ y N N N x x x x LL ❑ a C x O O O O d W C N LL F q O O H m m x E �O� m Q E m> m m m .. o j m ❑ LL o~ c m G E c u m y m m» a d b o w W Q E W a a! a ti w m mE a E o O m m a a m o m A LL y c v E m o 0` m m> U ¢❑a E mfr-�=� m om> m vU mmoo� m u u: u m K m W o tt ¢ m a N 0 m LL 239 iu o 'c E au' Nw w `v nn N mm no m Sn W n r$m nm w gS v Q m t . W 0 N . vn vn m ei N an 'c E au' Nw w So . BS �umi mm m Sn • r$m nm w gS 241 � j( / / / ■ { 2 /\ . , )( (\ $| . . \/ § \ } (�\ ■ ` ° ./ . // |} ) ■ \ \ w §E§ ! i i.t , .. 2 -dam \\\{ ■ . ] �(o-s |§|! ! !-- :- :- <- : :- I/I\J / EE E /} /!! 241 \\! •!!!|/ _ ; • . a ; §ƒ]§ƒ()| y \ ( •! � \]�\,j/ \ \\! •!!!|/ _ Budget and Tax Ordinances 243 ORDINANCE NO. 2654-9-07 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2007, AND ENDING SEPTEMBER 30,2008; APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET, PROVIDING FOR RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a complete financial plan for 2007-2008; and, WHEREAS, the City Council has received the City Manager's proposed budget and a copy of the proposed budget and all supporting schedules have been filed with the City Secretary of the City of Allen, Collin County, Texas; and, WHEREAS, the City Council bas conducted the necessary public hearings as required by law. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY; TEXAS, THAT: SECTION 1. The proposed budget of the revenues of the City of Allen, Collin County, Texas, and the expenditures of conducting the affairs of the City, providing a complete financial plan for the coming fiscal year beginning October 1, 2007, and ending September 30, 2008, as submitted to the City Council by the City Manager, be, and the same is hereby, in all things adopted and approved as the budget of all current revenues and expenditures of the City for the fiscal year beginning October 1, 2007, and ending September 30, 2008. SECTION2. The =in of $117,391,189 is hereby appropriated for the payment of the expenditures established in the approved budget, a copy of which has been filed with the City Secretary, and is made a part hereof for all purposes. SECTION 3_ The expenditures during the fiscal year beginning October 1, 2007, and ending September 30, 2008, shall be made in accordance with the budget approved by this Ordinance unless otherwise authorized by a duly enacted Ordinance of the City of Allen, Texas. SEMON4. All budget amendments and transfers of appropriations budgeted from one account or activity to another within any individual activity for the fiscal year 2006-2007 are hereby ratified, and the budget Ordinance for fiscal year 2006-2007, heretofore enacted by the City Council, be and the same is hereby, amended to the extent of such transfers and amendments for all purposes. SECTION 5. Specific authority is given to the City Manager to make the following adjustments: 1. Transfer of appropriations budgeted from one account classification to another account classification within the same departuent. 2 Transfer of appropriations from designated appropriation from one department or activity to another department or activity within the same fund. 3. Transfers from the General Fund and all other Funds of unexpended appropriations in the amount not to exceed $1,500,000 for the fiscal year 2006-2007 are hereby ratified. 244 SECTION 6. The City Council hereby approves the Capital Improvement Program for 2008-2012, as a plan describing and scheduling capital improvement projects for the City of Alien, and authorizes the City Manager to use the funding sources reflected in the plan. SECTION 7. All notices and public hearings required by law have been duly completed. The City Secretary is directed to provide a certified copy of the budget to the County Clerk of Collin County for recording after final passage bereof. .. SECTION 8. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this Ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said Ordinance, as amended hereby, which shall remain in full force and effect. SECTION 9. All Ordinances of the City of Allen, Collin County, Teras, in conflict with the provisions of this Ordinance be, and the same are bereby, repealed; provided, however, that all other provisions of said Ordinances not in conflict with the provisions of this Ordinance shall remain in full force and effect. SECTION 10. This Ordinance shall take effect immediately from and after its passage as the law and charter in such cases provide. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALIEN, COLLIN COUNTY, TEXAS, ON TWS THE 11TH DAY OF SEPTEMBER, 2007. APFIRO Stephen er'reli, MAYOR APPROVED AS TO FORM: ATTEST: Peter G. Smitb, CITYATTORNEY Sh�ll�ey B. Georg 4C, CITY SFeRETARY Ordinance No, 2654-9-07, Page 2 245 ORDINANCE NO. 2655-9-07 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, LEVYING THE AD VALOREM TAXES FOR THE TAX YEAR 2007 (FISCAL YEAR 2007-2008) AT A RATE OF $055700 PER ONE HUNDRED DOLLARS ($100) ASSESSED VALUATION ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF ALLEN AS OF JANUARY 1, 2007, TO PROVIDE REVENUE FOR THE PAYMENT OF CURRENT EXPENSES; PROVIDING FOR AN INTEREST AND SUUnNG FUND FOR ALL OUTSTANDING DEBT OF THE CITY OF ALLEN, PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST; PROVIDING A SEVERABH,ITY CLAUSE; PROVIDING A REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, following public notices duly posted and published in all things as requited by law, public hearings were held on August 14, 2007, and August 28, 2007, by and before the City Council of the City of Allen, the subject of which was the proposed tax rate for the City of All= for Fiscal Year 2007-2008, submitted by the City Manager in accordance with provisions of the City Charter and State statutes; and, WHEREAS, the City Council, upon full consideration of the matter, is of the opinion that the tax rate hereinafter set forth is proper and should be approved and adopted NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, THAT: SECTION 1. There is hereby levied and shall be assessed for the tax year 2007 on all taxable property, real, personal and mixed, situated within the corporate limits of the City of Allen, Collin County, Texas, and not exempt by the Constitution of the State and valid State laws, a tax of $0.55700 on each and every $100 assessed valuation of taxable property apportioned and distributed as follows: (a) For the purpose of defraying the current expenditures of the municipal government of the City of Allen, a tax of $0.426618 on each and every $100 assessed value on all taxable property; and, (b) For the purpose of creating a sinking fund to pay the interest and principal maturities of all outstanding debt of the City of Allen, not otherwise provided for, a tax of $0.130382 on each and every $100 assessed value of taxable property within the City of Allen, and shall be applied to the payment of interest and maturities of all such outstanding debt of the City. THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX RATE. THE TAX RATE WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $35.62. SECTION 2. All ad valorem taxes shall become due and payable on October 1, 2007, and all ad valorem taxes for the year shall become delinquent if not paid prior to Febmary 1, 2008. There shall be no discount for payment of taxes prior to February 1, 2008- A delinquent tax shall incur all penalty and interest authorized by law, to wit 246 (a) A penalty of six percent on the amount of the tax for the first calendar month it is delinquent, plus one percent for each additional month or portion of a month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent (b) Provided, however, a tax delinquent on July 1, 2008, incurs a total penalty of twelve percent of the amount of delinquent tax without regard to the umber of months the tax has been delinquent A delinquent tax shall also acorns interest at the rate of one percent for each month or portion of a month the tax remains unpaid. Taxes for the year 2007 and taxes for all future years that become delinquent on or after February 1, but not later than May 1, that remain delinquent on July 1 of the year in which they become delinqueot, incur an additional penaty in the amount of twenty percent (20%) of taxes, penalty and interest due, pursuant to Texas Property Tax Code Section 630 and 33.07, as amended. Taxes assessed against tangible personal property for the year 2007 and for all future years that become delinquent on or after February 1 of a year incur an additional penalty on the later of the date the personal property taxes become subject to the delinquent tax attorney's contract, or 60 days after the date the taxes become delinquent, such penalty to be in the amount of twenty percent (206%) of taxes, penalty and interest due, pursuant to Texas Property Tax Code Section 33.11. Taxes for the year 2007 and taxes for all future years that remain delinquent on or after June I under Texas property Tax Code Sections 26.07(1), 26.15(e), 31.03, 31.031, 31.032 or 31.04 incur an additional penalty in the amount of twenty percent (20%) of taxes, penalty and interest due, pursuant to Texas Property Tax Code Section 6.30 and Section 33.08, as amended. SECTION 3, The City shall have available all the rights and remedies provided by law for the enforcement of the collection of taxes levied under this Ordinance. SECTION 4. The tax roll as presented to the City Council, together with any supplements thereto, be and the same are hereby, approved. SECTIONS. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this Ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said Ordinance which shall remain in full force and effect. SECTION 6. All Ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of this Ordinance be, and the same are hereby, repealed; provided, however, that all other provisions of said Ordinances not in conflict with the provisions of this Ordinance shall remain in full force and effect. SECTION 7. This Ordinance shall be in full force and effect from and after its adoption. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON THIS THE 11TH DAY OF SEPTEMBER, 2007. APPROVED: x4L StepheA � APPROVED AS TO FORM: ATTEST: eter G. Staid, CITY ATTORNEY Shel ey B. Geo C, CITY McRETARY Ordinance No. 2655-9-07, Page 2 247 CITY OF ALLEN Demographics 249 n,— WHERE IS ALLEN, CITY OF ALLEN TEXAS? City of Allen is located approximately 25 miles north of Dallas, Texas. 250 City of Allen FY 2008 Budget CITY OF ALLEN DEMOGRAPHICS 2007-2008 FISCAL YEAR The City of Allen is located in Collin County, which is in north central Texas. It is approximately 12 miles north of Interstate 635 on U.S. 75. Allen is completely surrounded by incorporated cities. To the north lies the City of McKinney; to the south, the City of Plano; to the east, the City of Lucas; and to the west, the City of Plano. Allen was settled in the early 1850's from land grants given by the Republic of Texas as an inducement for settlers to come to the frontier. The railroad and telegraph came to Allen in 1872 and in future years made substantial contributions to the economy of the City. The town was officially incorporated in 1953 with a Council/Manager form of govemment. Similar in importance to the construction of the railroad almost a century before was the completion of U.S. 75 through Allen in 1960. Citizens could work at nearby companies because of the access and convenience of the highway. The relocation of high technology companies to the North Dallas and Richardson areas in the 1960's drastically increased employment opportunities for Allen's citizens, and the population rose to 1,940. It continued to increase to 8,324 in 1980, 19,198 in 1990, 39,482 in 1998, and over 78,000 in 2007. Allen's population is estimated to surpass 93,000 by the year 2010. City of Allen Growth 100,000 60,000 60,000 40,000 20,000 0 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 est. Allen is 25 miles north of downtown Dallas, on U.S. Highway 75. The City has established a reputation in the Dallas/Fort Worth Metroplex and in the state of Texas for being at the forefront of development and is promoting commercial and residential growth in ways that will aid in having a balanced community. Important transportation routes serving the city include U.S. 75, which bisects the city in a north/south direction in the center of the city and provides an important link to adjacent cities. F.M. 2170 (McDermott/Main) runs in an easUwest direction in the center of the city. S.H. 5/ Greenville Avenue, which formerly was the main north/south thoroughfare, lies roughly parallel to U. S. 75. Since its inception in 1992, the Allen Economic Development Corporation (AEDC) has dedicated its resources to developing first-class technology parks and recruiting quality industries and corporate campuses to the community. Allen's corporate landscape is now a well-designed blend of telecommunication, medical, defense, semiconductor and other technology -related industries. 251 City of Allen FY 2008 Budget Assessed Property Valuations $7,500,000,000 $5,000,000,000 $2,500,000,000 $0- 1999 2000 2001 2002 2003 2004 2005 2006 2007 Tax Year In addition to creating jobs, AEDC projects relieve the property tax burden of the individual homeowner. In 2006, the fifty-eight projects that have been negotiated by the AEDC since its inception added $856,000,000 to Allen's tax rolls, accounting for 73% of Allen's total commercial ad valorem tax base. Development in Allen continued at a brisk pace during FY 2006-2007 with new construction underway that added approximately 500,000 square feet of office and officeftech space to Allen's landscape to meet the growing demand. Bringing tenants to those buildings, as well as filling vacancies are the top priority for the AEDC in FY 2007-2008. During the last fiscal year, AEDC recruitment efforts led to the location of Graphic Converting Inc., manufacturer of collectible trading cards. This relocation led to the expansion of Color Dynamics. Additional business expansions included Atlas Copco and Mustang Technology. The AEDC was successful in retaining Sanmina-SCI and Xtera in Allen. The AEDC was instrumental in the sale of the remaining acreage in Allen Station Business Park to a high-profile distribution user who will begin construction in spring 2008 on a multi-purpose campus that will include their corporate headquarters and training facilities Construction on the much anticipated Allen Event Center will begin in late fall 2007, bringing a regional entertainment facility to the city that will be a magnet for new sales tax revenues driven by new retail and restaurant development. The Event Center is part of The Village at Allen, a 181 acre mixed-use project that will include 1,000,000 square feet of retail, 500,000 square feet of office and a 250 room, full-service hotel. Allen's attractive demographics and continued population growth continues to attract new retail activity. Watters Creek at Montgomery Farm, a lifestyle center under construction at the southwest corner of Bethany Drive and US 75, will be opening Phase I in spring 2008 with upscale restaurants and first -in -class retail, anchored by Market Street and Borders Books. The 1.15 million square foot project includes 170,000 square feet of boutique office and 288 multi- family units above the retail. The project is LEED Certified, a first for any large mixed-use project of its kind in Texas. The AEDC worked with the new owners of the Star Creek commercial development, located on SH 121 and Watters Road, to bring new tenants to the center, currently anchored by Life Time Fitness and a 16 -screen Cinemark theater. 252 Citv of Allen FY 2008 Budget CITY OF ALLEN MISCELLANEOUS STATISTICAL INFORMATION 2006- 2007 FISCAL YEAR Date of incorporation Form of government Area Miles of street Population Fire protection: Number of stations Number of personnel Number of fire hydrants Police protection: Number of stations Number of personnel Water service: Supplier Number of consumers Average daily consumption Miles of water lines Sewer service: Sanitary sewer lines Storm sewer lines Building permits issued Parks Number Area Municipal employees: Full-time Part-time Seasonal Public Education: Number of public schools Elementary Middle Schools Freshman center High School Number of private schools Community College July 1, 1953 Council/Manager 26.37 square miles 307 center line miles 78,804 4 97 3,894 1 153 North Texas Municipal Water District 25,326 9,377,466 gallons 427 linear miles 329 linear miles 101 linear miles 4,903 36 838 acres 514 114 11 17,049 Total Enrollment 13 3 1 1 0 classes held at the High School City of Allen 253 FY 2008 Budget CITY OF ALLEN PRINCIPAL TAXPAYERS September 30, 2007 Taxable eisea Allen Development LP Retail $ 69,500,000 4T Mobility Telephone services 2300 53,085,398 1 Electric Delivery Utilities Provider 690 37,244,873 ington Allen LP Commercial Real Estate 684 36,999,981 iton Pointe Apartments Inc Apartment Complex 655 31,982,262 Village Inc Retail and Services 600 30,086,965 i Settlers Gate Fund 111 Apartment Complex 565 29,000,000 Bell Tele LP Telecommunications 330 21,642,240 ;sy Boots Holding Co Real Estate 303 20,709,928 ferry Investors Ltd. Partnership Apartment Complex 300 20,652,000 Total Publishing and Commercial Printing $ 350,903,647 Total Assessed Valuation $ 6,453,510,061 MAJOR EMPLOYERS September 30, 2007 Total Assessed Company Product or Service Approximate Number of Employees Percentage of Total Allen Employment Allen Independent School District Education 2300 10.07% Presbyterian Hospital Health Care Services 690 3.02% City of Allen Municipal Government 684 3.00% Experian Credit Bureau 655 2.87% Graphic Converting Trading Card Manufacturer 600 2.63% Sanmina SCI Optical Product Design/Manufacturing 565 2.47% Celerity, Inc. Microelectronics 330 1.45% Jack Henry and Associates Financial Software Development 303 1.33% Sage Telecom Telecommunications 300 1.31% RCL Enterprises Publishing and Commercial Printing 225 0.99% City of Allen 254 FY 2008 Budget Departmental Performance Measures 255 Departmental Performance Measures Performance measurement can be defined as "measurement on a regular basis of the results (outcomes) and efficiency of services or programs.'' The ultimate purpose of any performance measure is to provide a quantifiable measure of the results or effectiveness of an action. In the case of measurements in government, they are typically tied to programs and services. By finding quantifiable measures that are tied to the goals of a service, the effectiveness of the program can be judged against the preferred level of achievement, against the program's past performance, and against similar programs in other cities. Performance measures fall into five categories. The first, and most simple, is input measures which shows the amount and kinds of resources assigned to a program. Budgets actually contain input measures when they show divisions of money and personnel. The second category is output, or workload measures that show amount of work performed and services received. Individually, these first two categories only provide a frame for the activities of a program, but when outputs are examined in terms of the inputs needed to produce them, an efficiency measure is created which is the first real measure of actual performance. Outcome or Effectiveness measures are designed to report the results of a program, especially the quality of the results. "Effectiveness refers to the degree to which services are responsive to the needs and desires of a community." 2 The final category is productivity measures, which combine efficiency and effectiveness to show the cost to produce a quality result or how poor results harm total costs (for example having to repair a street twice after doing it poorly the first time). The measures in this appendix fall into the final four categories. An attempt was made to compose measures for the major functions of all City departments. The measures were also designed to tie in as closely as possible with the departmental goals and objectives listed in the departmental pages in the budget. As a result these measures can be used as a tool for more accurate budget decisions, as a gauge of goal achievement, plus as a running overview of trends in departmental performance. From page 5 of Harry P. Harry's book Performance Measurment From the National Center for Public Produttivity, Rutgers University City of Allen 256 FY 2008 Budget City Administration Website The City of Allen website is maintained by the Public and Media Relations division of City Administration. The annual average number of hits per month from one year to the next continues to Increase. The dramatic increase from 2006 to 2007 can be attributed to population growth and the changing status of the water conservation issue which created a greater demand 120,00000 100,000.00 Website Visitors ra,aoo 6.000.00 60,000.00 se,apo sa,mo u ns 90,000.00 20,000.00 0.00 2009 2005 2005 2007 Est. 2008 P.J. Average If of hits per month for information. The Citv contracted with a new website service provider last year as well, so the dramatic increase in average number of hits per month from one year to the next may be attributed to an enhanced user tracking feature offered by the new provider. In 2006, the City began the process of developing a new website that will incorporate a variety of new features including online forms, video on demand segments, easier navigation, enhanced graphics, and a more user-friendly format for presenting information. The process is scheduled to conclude early 2008 with the launch of a new website. City of Allen 257 FY 2008 Budget City Secretary Department Introduction The City Secretary Department oversees all record preservation, retrieval, and destruction for the City. The department is also in charge of running municipal elections and conducting Open Records and Open Meetings educational programs for City personnel. Public Information Requests Under the Texas Open Records Act, citizens can request public records from their governing bodies. Other City departments request information as well. The number of requests continues to grow along with the City's population and government. Request Response Time Record Retrievals 3,000 2,500 2,350 2,500 2,000 2,000 2100 1,500 1,000 500 0 2004 2005 2006 2007 Est. 2008 Proj. The City Secretary's Office Percent of Record Requests responds to all public and Responded to Within 3 Days departmental requests for 100% copies of stored documents for the City of Allen and the os% ss% ss% ss% Arts of Collin County 88% Commission, Inc. Although 98% documents are now more 97% often being recorded 2005 2006 2007 Est. 2008 Proj. electronically, hard copies are still often needed, and the majority of older records exist only on paper. The department has set three days as the goal for response time to a record request, which involves locating the document, copying the document, and then delivering it to the person making the request. City of Allen 258 FY 2008 Budget Human Resources Department Introduction The Human Resources Department works in partnership with City departments in providing expert Human Resources advice in collaboratively shaping strategies to achieve organizational goals. This task is accomplished by the department administering benefits, the workers' compensation program and risk management functions, recruiting and retaining employees, handling employee relations as well as with policy development. Employee Turnover The City of Allen experienced 13.8% turnover in 2006. Turnover rates are calculated for full-time employees only due to the volatility of the part- time Parks & Recreation positions. These employees are primarily students that come and go as school schedules dictate, and are not Employee Turnover 20.0% 15.0% ° 13.8% 12.9% 11.8/° 11.1% 11.0% 10.0% 5.0% 0.0% 2004 2005 2006 2007 2008 Est. Proj. traditional part-time employees. Our projected turnover for this year is 12.9%, which is a .9% decrease from last year. 11% turnover is our goal for FY 2008. Training Beginning in FY 2007, the City of Allen is collaborating with the North Texas Municipal Alliance to provide a joint training consortium in order to enhance training quality and, at the same time, deliver comprehensive and effective training with limited dollars. Some of the goals of this training consortium include: • Enhancing the quality and quantity of training for City employees while reducing the training cost • Creating the opportunity for other local government professionals to network with each other to enhance individual performance while at the same time identifying the City of Allen as the Collin County Hub for training • Enhancing the overall professional development of employees The roll out for the training targets two series of courses designed to enrich employees in the areas of Supervisory and Customer Service Skills. City of Allen 259 FY 2008 Budget FY 2006-07 $70,000 --- $60,000 58 421 i $50,000 $40,000 Money allocated $20,000 Sessions Attendees on training per $0 employee General Training 17 337 $13.22 Casualty Claim Costs The total incurred losses shown in the graphs below depict the recent history of paid and reserved casualty claims for the City of Allen. Lines of coverage shown include Workers Compensation claims, General Liability claims and Automobile claims. Paid and reserved workers compensation claims have shown a desirable decrease since 2005 as depicted in the chart below: $250,000 $200,000 $150,000 $100,000 $50,000 $0 Worker's Compensation Claims 2004 2005 2006 2007 Est. 'Projection for FY 2008 not available Total incurred General Liability claims costs have experienced a significant decrease each of the past several years as depicted in the chart below: General Liability Claim Costs $70,000 --- $60,000 58 421 i $50,000 $40,000 $30,000 $20,000 $10,000 $0 2004 20 is 2006 2007 Est 'Projection for FY 2008 not available City of Allen 260 FY 2008 Budget Total incurred Automobile Liability and Automobile Physical Damage claims have declined significantly since 2004 as shown below. The high claim amount shown in 2004 is due to the total loss of a fire engine and an ambulance. Automobile Liability and Physical Damage Claims $300,000 $247,284 $250,000 $200,000 $150,000 $100,000 11 $55,558 $50,0011 34 840 $0 2004 2005 2006 2007 Est `Projection for FY 2008 not available Harrassment and Discrimination Claims The City has one claim that is currently under review resulting in a total of six Title VII related claims since 1997, which is a very low rate. Title VII refers to a specific section of the Federal Civil Rights Act of 1964 that discusses discrimination in the workplace. Title VII claims therefore are not related to injuries, but instead are from issues such as sexual harassment or discrimination based on race, ethnicity, sex, etc. A lack of claims indicates a positive organization culture combined with controls to prevent and resolve issues before they turn into formal grievances. City of Allen 261 FY 2008 Budget Finance Department Introduction The Finance Department manages the City's financial resources in accordance with state law, and ensures that city ordinances, policies, and procedures are followed. The Accounting and Purchasing divisions provide technical staff support to the City Managers office and all operating departments. The Accounting division encompasses cash and investments, debt management, budgeting, accounts payable, payroll, fixed assets, and capital projects accounting. The Purchasing division is responsible for assisting with the procurement of goods, services, and construction projects, and disposing of surplus City property. Awards Every year the City's budget is submitted to the Government Finance Officers Association (GFOA) to determine its eligibility for the GFOA Distinguished Budget Presentation Award. This award recognizes budgets that clearly and thoroughly present budget information to the reader. Similarly, the City's Comprehensive Annual Financial Report is submitted to the GFOA to determine the document's eligibility for the Certificate of Achievement for Excellence in Financial Reporting, which recognizes a high standard of financial reporting. In addition, each year the Purchasing Division applies for the Achievement of Excellence in Procurement Award from the National Purchasing Institute, which is awarded for superior performance in the field. The City plans to continue its participation in these programs in FY 2007-2008 and in the future. Field Purchase Order Usage FPOs are issued to cover emergency purchases, and to initiate payment for dues, registration fees, personal or professional services, subscriptions, employee expenses, utility bills, advertising expenses, and intergovernmental payments. Although necessary, heavy FPOs Used 10,000 7,978 7,939 7,900 8,OD0 6,726 5,975 s,000 4,000 2,000 0 usage of FPOs can make budget estimation and planning more difficult. Therefore the Finance Department encourages planning for purchases as much as possible. City of Allen 262 FY 2008 Budget 2003 2004 2005 20D6 2007 GFOA Budget Award Yes JYes Yes Yes Yes GFOA CAFRAward Yes JYes Yes Yes ISubiritted NR ProcurementAward Yes Yes Yes JYes JYes Association (GFOA) to determine its eligibility for the GFOA Distinguished Budget Presentation Award. This award recognizes budgets that clearly and thoroughly present budget information to the reader. Similarly, the City's Comprehensive Annual Financial Report is submitted to the GFOA to determine the document's eligibility for the Certificate of Achievement for Excellence in Financial Reporting, which recognizes a high standard of financial reporting. In addition, each year the Purchasing Division applies for the Achievement of Excellence in Procurement Award from the National Purchasing Institute, which is awarded for superior performance in the field. The City plans to continue its participation in these programs in FY 2007-2008 and in the future. Field Purchase Order Usage FPOs are issued to cover emergency purchases, and to initiate payment for dues, registration fees, personal or professional services, subscriptions, employee expenses, utility bills, advertising expenses, and intergovernmental payments. Although necessary, heavy FPOs Used 10,000 7,978 7,939 7,900 8,OD0 6,726 5,975 s,000 4,000 2,000 0 usage of FPOs can make budget estimation and planning more difficult. Therefore the Finance Department encourages planning for purchases as much as possible. City of Allen 262 FY 2008 Budget Bids and Contracts The Purchasing division seeks to provide economic and timely purchases of goods and services through requests for proposals, bids, and informal quotes. For formal bids and contracts, average processing time is approximately 25 # of bidstcontracts processed: FY 2006 311 Total award value $27,407,536 FY 2007 300 (projected) calendar days; this does not include the time needed for evaluation and approval by City Council. Turnaround time for standard purchase orders is 72 hours. These performance measures demonstrate service delivery and workload efficiency. Purchase Orders Purchase orders are issued for planned expenses. To National Average Cost per Purchase Order. $80 measure the costs versus the City of Allen's Average Cost per Purchase Order: $46 results of the purchasing Purchase Order YTD Dollar Amount: $18,549,076 process, the total divisional Number of Purchase Orders to Date: 2,724 cost (personnel and operations) can be divided by the dollar amount of purchase orders issued. This measure specifically shows the return on the division's personnel and operational costs. City of Allen 263 FY 2008 Budget Municipal Court Department Introduction The City of Allen's Municipal Court handles all cases arising from violations of City ordinances and certain state laws, with the vast majority of the cases involving traffic offenses. They also have the responsibilities of issuing warrants and collecting all fines stemming from offenses. The Juvenile Case Manager has continued to work with the community and surrounding cities to find new places where juveniles and minors may complete their court appointed alcohol awareness class, drug awareness class, anger management class, family counseling, and community service hours. Warrants Warrants are issued for a person's arrest whenever a person fails to fulfill their legal obligations, such as failing to pay a fine or missing a court appearance. A warrant is served when the person for whom the warrant was issued has been found and arrested. The number of warrants issued in FY 06-07 decreased only by 392. The Municipal Court worked with 153 other cities and law enforcement agencies throughout the State of Texas during the State Wide Warrant Round Up in March of 2007. The Municipal Court will work with the Allen police Department and several other cities and law enforcement agencies again in February 2008 on the second annual State Wide Warrant Round Up in hopes of serving several of our outstanding warrants. The total number of tickets issued generally increases as the community grows. The last couple of years continue to show this pattern with increases each year. Although traffic offenses constitute approximately 95% of the total tickets issued, they are not the only tickets written. The Municipal Court also receives tickets for animal and code enforcement violations. The number of citations issued for FY 06-07 increased by 2,022. FY 02-03 FY 02-03 FY 03-04 FY 04-05 FY 05-06 FY 06-07 Warrants Issued 4,784 3,908 7,842 8,390 7,998 The total number of tickets issued generally increases as the community grows. The last couple of years continue to show this pattern with increases each year. Although traffic offenses constitute approximately 95% of the total tickets issued, they are not the only tickets written. The Municipal Court also receives tickets for animal and code enforcement violations. The number of citations issued for FY 06-07 increased by 2,022. FY 02-03 FY 03-04 FY 04-05 1FY 05-06 1 FY 06-07 Tickets Issued 118,532 120,282 123,277 125,299 City of Allen 264 FY 2008 Budget Police Department Department Introduction The Police Department's task is to enforce local, state, and federal laws and to provide for the safety of people and protection of property. The department is comprised of three divisions: Patrol Services, Criminal Investigations, and Support Services. Within the department's Support Service Division is a Community Relations Unit. The main function of the Community Relations Unit is to interact extensively with businesses, citizens, coordinate volunteer programs and provide public education programs involving both adults and children. The department is also responsible for animal control services and operation of the animal shelter. Crime Rates Each year, cities and police departments throughout the country calculate, examine and make necessary changes in reporting the previous year's crime rate statistics. Generally, crime trends in America are based upon two factors: • Crime Volume —the aggregate sum of the Crime Index; and • Crime Rates — the rate at which crimes are expressed as a number per 1,000 residents. This figure compensates for the changes in the population. All projections for 2007 are based on prior call history, projections made by the department and other factors. PART I CRIMES (Maior Crimes) In the 2006 calendar year, the Allen Police Department experienced an increase in Part I crimes. Part I crimes are those serious offenses which include Murder, Rape, Aggravated Assault, Robbery, Arson, Burglary, Larceny -Theft, and Motor Vehicle Theft. Part If crimes generally refer to those crimes that include, but are not necessarily limited to, Forgery, Fraud, Stolen Property, Criminal Mischief, Liquor Law violations and Weapons offenses. The City of Allen experienced an overall increase of approximately 21% in the Uniform Crime Index -defined Part I crimes as compared to 2005. The increase is based upon City of Allen 265 FY 2008 Budget Major crimes 3,000 2,471 2,500 2,000 1,941 1,508 1.379 1,538 1,500 1,000 500 0 2002 2003 2004 2005 2005 2007 Est The City of Allen experienced an overall increase of approximately 21% in the Uniform Crime Index -defined Part I crimes as compared to 2005. The increase is based upon City of Allen 265 FY 2008 Budget raw number comparisons. Many of the Part I offenses are considered "crimes of passion" or heat of the moment type incidents, and there are truly no predictability factors available to help reduce or prevent their occurrence. Also, although the raw numbers indicate a significant increase, a comparison of that number with the increase in population factored in would actually indicate an 11.7 % increase in the number of Part I crimes. In 2005, there were 27.50 Part I crimes reported per 1,000 residents. In 2006, that number increased to 30.72 per 1,000 residents. The projected increase for 2007 is 5% above 2006. PART II CRIMES (Minor Crimes) . The department experienced an increase of 8.8% in the number of Part II crimes reported in 2006. When population growth is factored in, as described in the Part I crimes section, there was neither an increase nor a decrease in the number of Part II crimes per 1,000 residents. Many of these offenses can be attributed to stolen property -type offenses occurring within the many residential subdivisions now being developed throughout our community. The department continues to see elevated numbers of reported thefts and other associated property crimes. It is our belief that with proactive policing methods, and as occupancy of homes and businesses increase, the number of thefts from construction sites should decrease. In 2005, there were 30.8 Part II crimes reported per 1,000 residents. In 2006, that number remained constant at 30.8 per 1,000 residents. Projections for 2007 show a slight increase of 3% over 2006. Minor Crimes 3,000 2,500 2435 1,88] 2114 2.000 1 7 1,500 1,000 500 0 2002 2003 2004 2005 2006 2007 Est Traffic As the City and surrounding areas continue to grow, the Police Department will continue to experience growth in the traffic volume. In 2006, the number of minor (non -injury) accidents decreased slightly, while the number of major (injury) accidents increased over 2005. Additionally, the number of fatality accidents remained the same as the previous year. In 2005 and 2006 only one person per year was killed as the result of a motor vehicle accident. The departmental goal is to achieve a decrease in the overall number of accidents in 2007 through ongoing staffing increases, an enhanced traffic unit, and through the renewal and enhancement of a year-round traffic enforcement grant. The department continues to strive to achieve a substantial reduction in both the numbers and the seriousness of all accidents through enhanced community education and continuing enforcement efforts. City of Allen 266 FY 2008 Budget Year• 2003 12004 12005 12005 12006 2007 Est Minor(Non4nju 1,087 1 250 1,586 1,563 1,629 Major (Injury) 127 1 178 164 174 180 Fatality 17 Animal Control Calls• 1 1 2 Citations 16,025 21,800 16,906 22,730 23,500 Calls for Service The department experienced a 29% increase in total calls for service as follows: Year 2003 1 2004 12005 12006 Dispatched Calls for Service 58,018 66,000 1 63,673 72,321 Directed Patrols 57.990 57,575 54,805 79 334 Park and Walks 10,071 10,750 9.535 13 501 Animal Control Calls• 2862 3 160 1(4,002) 1(4,335) Total Calls for Service 126 079 134 325 128,013 1 165,156 -Animal Control calls are figured into total calls for police service The Allen Police Department continues its proactive approach to crime prevention and Community Oriented Policing. Directed Patrols, Park & Walks, Citizens on Patrol, Citizens Police Academy and Volunteers In Policing are only a few programs the department utilizes in this effort. The department is proud to report that more than 5,000 hours of time were donated to the department by these volunteers. This translated into a savings of thousands of dollars and supports our Community Oriented Policing philosophies. As a part of the Support Calls for Animal Control Services Division, the Animal 5,000 Control Unit is responsible for 4,500 the safety of citizens regarding 4,000 domestic animals, wildlife and a 3'5°0 m 3,000 livestock. This includes rabies m 2,500 prevention, animal bite 3 2•000 1.500 investigation and public 1,000 education on responsible pet 500 ownership. In addition, this 0 2002 2003 zoos 2005 zoos 20D7 at, unit administers animal adoptions and provides • • of cab 2,720 2,Bfi2 3,160 4,002 4.335 4,719 housing and care for stray and unwanted animals. In 2006, the Animal Control Unit responded to 4,335 calls for service. This is an increase of more than 8% from 2005. It is anticipated that the Animal Control Unit will continue to see an increased call volume as the City continues to grow. It is projected that Animal Control's calls for service in 2007 will increase nearly 8% over 2006. City of Allen 267 FY 2008 Budget Fire Department Department Introduction The Fire Department's task is to prevent and mitigate property loss in Allen from fires and the effects of natural and man-made disasters. Additionally, the department provides emergency medical services. A heavy emphasis is placed on the prevention of these occurrences through public education, fire suppression system installation and code enforcement. Firefighter and paramedic training and equipment are equally critical to insure a safe and effective response. Calls for Service One measure of the Fire Department is the total number of calls it receives. The number of Emergency Medical Service (EMS) incidents as well as fire calls is increasing. Fire calls include all non - medical calls such as fires, gas leaks, chemical spills and public assistance. Total incidents in both categories are projected to increase as the community grows and both buildings and the population age. Response Time Response time measures the average time required for emergency personnel to be dispatched and then travel to the scene. A quick response is vital to prevent further damage to property or to begin medical treatment of a patient. Response time can be influenced Average Response Times Total Calls 3,000- 2 , 000 ,000 2,0001,000° 6:00 2004 2005 2606 2007 Esf. 2006 Rol. ■Fire Calk 1,036 1,135 1,256 1,400 1,500 ®QrtS Cam 1,812 2,000 2,275 2,400 2,600 FY 2006 FY 2007 Est. �, 2aoa Rol. ■ Fve medical calls such as fires, gas leaks, chemical spills and public assistance. Total incidents in both categories are projected to increase as the community grows and both buildings and the population age. Response Time Response time measures the average time required for emergency personnel to be dispatched and then travel to the scene. A quick response is vital to prevent further damage to property or to begin medical treatment of a patient. Response time can be influenced Average Response Times by factors including traffic congestion, road construction, and fire station placement. The department's goal is an average response time of 5 minutes or less. City of Allen 268 FY 2008 Budget 6:00 4:00 200- 0:00 FY 2009FY 2005 FY 2006 FY 2007 Est. �, 2aoa Rol. ■ Fve 4.49 4:96 455 455 500 ® B45 a 4:54 455 4:59 4.59 4:55 by factors including traffic congestion, road construction, and fire station placement. The department's goal is an average response time of 5 minutes or less. City of Allen 268 FY 2008 Budget Injuries This measure shows severe injuries to both firefighters and the general public resulting from fires. Injuries cannot be completely eliminated, but an emphasis on public education and firefighter training will help keep these to a minimum. There have been no deaths resulting from fires in the current reporting period. Property Loss Property loss is a financial measure of the damage caused by fires in Allen. Property damage can be reduced to an extent by quick response times and well trained Injuries From Fires 4 $6,000,000 3 $4,000,000 2 004FY2006FY 2 $2,000:Ji.640 $124,500 $3,988,615 $7,500,000 1 1 1 1 1 1 1 1 0 0 0 2004 2005 2006 2007 Est. 2008 Proj ■ General Public ❑ Firefighter help keep these to a minimum. There have been no deaths resulting from fires in the current reporting period. Property Loss Property loss is a financial measure of the damage caused by fires in Allen. Property damage can be reduced to an extent by quick response times and well trained firefighters. Fire loss can vary widely from year to year. A single fire in an office or residence can easily create property loss in excess of $100,000. City of Allen 269 FY 2008 Budget Property Loss $6,000,000 $4,000,000 004FY2006FY $2,000:Ji.640 $124,500 $3,988,615 $7,500,000 $1,700,000 firefighters. Fire loss can vary widely from year to year. A single fire in an office or residence can easily create property loss in excess of $100,000. City of Allen 269 FY 2008 Budget 004FY2006FY 2006FY2007FY2006 $124,500 $3,988,615 $7,500,000 $1,700,000 firefighters. Fire loss can vary widely from year to year. A single fire in an office or residence can easily create property loss in excess of $100,000. City of Allen 269 FY 2008 Budget Inspections The fire marshal inspects new buildings as part of the process to certify them for occupancy. In addition, all existing businesses are inspected annually for fire hazards. As more buildings are constructed both numbers will continue to increase. The department also Inspections and Plan Review 3,000 2,600 2,500 2 179 2,0001.767 1 1,500,580 1,000 503 486 500 525 0 2004 2005 2006 2007 Est. 2008 Proj ■ Fire Inspections 13 Plan Review reviews budding plans before construction to make sure the building will be constructed with the proper life safety systems such as sprinkler systems, alarm systems, exits, and fire mains. Educational Efforts The Fire Public Education Programs Department offers 25,000 700 numerous public .4 600 education programs a 20,000 soo E designed to r 15,000 400 increase fire safety A o knowledge. 10,000 300 0 Currently, "Risk IM 200 Watch" classes o 5,000 100 make up the a p 0 greatest share of 2003 2004 2005 2006 2007 zoos programs offered. Est. Proj Added in February 2003, the Public Education Total Participants O Risk Watch Students —k—Programs Coordinator position is responsible for developing a comprehensive public education program. Programs added since then include the Citizen Fire Academy and 'Risk Watch". In FY 2003 and prior, the "Risk Watch' curriculum was not yet in place, and the "Learn Not to Burn" program was taught. City of Allen 270 FY 2008 Budget Library Department Introduction The Library serves the continuing education and literary recreational needs of the City. In addition to providing reading and audio/visual materials for the citizens, it also provides numerous programs that focus on increasing reading skills and fostering a love for reading and learning in general. The new library, which opened in February 2005, is double the size of the former library, and is located in the central business district area near downtown. Visitation The measurement of "Annual Visits" is the total number of library patrons, and is the simplest measure of library usage. The library was closed for 1 '/. months during FY 04-05, causing the number of Visitation IN Annual visits 230,542 1 248,532 1 238,646 1 274,635 291,664 291,664 n Annual Check-Oufs 1 449,293 1 472,10 1 504,048 1 599,018 625,540 625,540 visits to decrease from the prior year. However, usage increased tremendously after the move to the new facility. Visitation is counted each day by counters at the door. "Annual Checkouts" is the total number of books checked out each year. The measurement of circulation per capita is the total number of checkouts divided by the total population. '2008 data is projected City of Allen 271 FY 2008 Budget 2003 2004 2005 2006 2007 Est. 2008 Pro'. Circulation per ca ita 7.0 7.26 7.75 8.55 8.68 8.68 '2008 data is projected City of Allen 271 FY 2008 Budget Books Another widely used library measure is the number of books in the library system divided by the City's population. "Books per Capita' provides a general measure of the availability and diversity of library books available for the community. The City Council's standard is 2.00. The decline in Books per Capita FY 03-04 is explained by Allen's rapidly increasing population and a dearth of shelf space at the former library. With the expansion into the new facility, this measure can meet and exceed prior levels. Programs Library programs include such things as preschool storytimes, puppet shows and teen/adult programs, as well as outreach programs like Headstart programs, local school programs and senior citizen center and nursing home visits. The number of programs accounts for each time a program is held. Attendance in FY 2005 decreased with the closing of the library due to the move to the new facility; however, a significant increase has occurred in the new library since its opening. City of Allen 272 FY 2008 Budget Library Programs 24,000 600 23.000 ... ... _.. .. .__.,....,._..._..,p� 500 ,.,. QC 22,000 'too 21,000 300 rn w 20,000 200 0. a 19,000 100 non 0 Is 2003 2004 2005 2006 2007 2008 Est. Proj. --•—Total Attendance at Programs --.-Programs Offered programs accounts for each time a program is held. Attendance in FY 2005 decreased with the closing of the library due to the move to the new facility; however, a significant increase has occurred in the new library since its opening. City of Allen 272 FY 2008 Budget Operations The library devotes a great deal of time to making sure that the book collection stays current and in good condition. This means that the library is constantly replacing and adding new material, while trying to make it available to the public as quickly as possible. When the library receives new materials (books, magazines, etc.), they must be entered into the library database, adapted for check out, and shelved. New efficiencies were implemented in FY 02-03 which cut previous processing time in half. Processing time is currently at 7 days and is expected to remain steady in the future. City of Allen 273 FY 2008 Budget 2003 2004 2005 2006 2007 2008 Est. Proj. Time Needed to 10-12 7 days 7 days 7 days 7 days 7 days Process New days Material City of Allen 273 FY 2008 Budget Parks and Recreation General Fund Department Introduction The City's parks, greenbelts, and recreation facilities are planned and maintained under the supervision of the Parks and Recreation Department. The expenses related to park maintenance are located in the General Fund as well as basic operating expenses for the City's recreation facilities. Revenue generating recreation programs and related expenses are located in a separate Special Revenue Fund. General Fund Cost Per Capita General Fund cost per General Fund Cost per Capita capita includes all park $120 related operations, park $100 $93.93 $92.03 $100.52 planning administration, $80 recreation administration $so$63.52 $65.59 and basic operations for $40 recreation facilities and $20 program oversight. The $0 remainder of the recreation division is 2004 2005 2006 2007 2008 funded in the Special Est. Proj. Revenue Fund. In years 2004 — 2005, there was a transfer in from the General Fund to support recreation facility operations which is not reflected in this chart. Beginning with FY 2006, the chart is reflective of all General Fund support including recreation as that was the first year for those facilities to have separate General Fund budgets. Park Acres The ratio of park acres to population has historically been a benchmark of the adequacy of the park system for a city's residents. Numbers from the ratio are not always comparable between cities however, because of variations in how open space/greenbelts within each community are treated in the ratio. Using City of Allen 274 FY 2008 Budget Developed Acres per 1000 Population 5 4.bda.aa 4.18 4.07 3.85 4 3 2.42 2.23 2.2 2.08 2 1.73 1 D 2004 2005 2006 2007 Est. 2008 Proj. ® Neighborhood Parks ■CommunityParks comparable between cities however, because of variations in how open space/greenbelts within each community are treated in the ratio. Using City of Allen 274 FY 2008 Budget developed acres as an alternative provides a useful benchmark for comparisons between city park systems. Developed parkland currently totals 488 acres. The slightly declining numbers are indicative of population growth exceeding park development activities. Cost Per Maintained Acre Maintenance of parks and recreation facilities has a large effect on the aesthetic value of a city. The past few years, the department has been working to continue to meet the standards described in the City's Parks and Facilities Maintenance Standards guide. Over the years, new cost efficiency initiatives have allowed the department to maintain Allen's award-winning park system at high standards during difficult economic times. The 2007 report is much lower than FY06 due to some properties being left off the FY06 calculation. FY07 reflects 960 maintained acres while the 2008 projected number reflects 998 maintained acres. City of Allen 275 FY 2008 Budget Cost per Acre §7'ODO$5,885 $6,000 $5,796 $5,093 $5,336 $s,0oo $a,7at KDOD $3,000 $2.009 $i.906 $0 2004 2005 2006 2007 Est. 2006 Proj. initiatives have allowed the department to maintain Allen's award-winning park system at high standards during difficult economic times. The 2007 report is much lower than FY06 due to some properties being left off the FY06 calculation. FY07 reflects 960 maintained acres while the 2008 projected number reflects 998 maintained acres. City of Allen 275 FY 2008 Budget Parks and Recreation Special Revenue Fund The Parks and Recreation Special Revenue Fund includes revenue and expenditures from facility memberships and recreation programs. They are placed in a separate fund in order to make accounting easier and to hold staff accountable for revenue and expenditure projections. Membership Sales Along with classes, facility membership sales are important to the financial success of the facilities. Each facility sells a variety of memberships. Memberships purchased at Don Rodenbaugh Natatorium are valid at any City facility. Memberships purchased at the Joe Farmer Recreation 'The Allen Senior Recreation Center opened in early 2006. Center, the Allen Senior Recreation Center and The Edge Youth Center are specific to those facilities. The Joe Farmer membership number also includes the special membership charged for the Saturday night youth program. Customer Satisfaction The Recreation Division uses a series of program surveys, comment cards, trailer (follow up) phone calls and various other means to measure satisfaction. Until achieved on a regular basis, the goal of 95% will always be the benchmark. Farility I Goal DRN Membership Sales 1 ASRC I TEYC 10,000 I Overall 2007 1 95% 93% S 19fi°h 90% 85°k 91% 7,500 E 51000 2 2,500 0 0 a 2005 2006 2007 Bt 2008 Raj. OT c 351 181 175 250 a ASR- 0 1078 1300 1430 ■ JFRC 3582 3335 3350 3500 • am 1 2996 2534 3000 3150 the Joe Farmer Recreation 'The Allen Senior Recreation Center opened in early 2006. Center, the Allen Senior Recreation Center and The Edge Youth Center are specific to those facilities. The Joe Farmer membership number also includes the special membership charged for the Saturday night youth program. Customer Satisfaction The Recreation Division uses a series of program surveys, comment cards, trailer (follow up) phone calls and various other means to measure satisfaction. Until achieved on a regular basis, the goal of 95% will always be the benchmark. Farility I Goal DRN JFRC 1 ASRC I TEYC I Athletics I Overall 2007 1 95% 93% li 90% 19fi°h 90% 85°k 91% City of Allen 276 FY 2008 Budget Program Registration Program registration is an indicator of a unique individual or team registering one time for a program or league. Each facility has experienced significant growth in the numbers registering for programs each year. The numbers for program registration include facility rentals for private parties; this service continues to d 0 well. Swim lessons continue to be strong at DRN; however, other class numbers have been impacted by the growth of private fitness providers in the community. Class Success Rates The success rates of classes is an indicator of how many programs and leagues are offered vs. the number that were successfully held and not cancelled due to low enrollment or for other reasons. This is a significant indicator as it relates to decisions being made about which programs to maintain. The previously set goal of 90% has been changed to 75% which is closer to the industry standard. Facility Goal Program Registration I JFRC 30,000 I TEYC — Overall 25,000 75% 86% 66% 20,000 70% 75% 77% 15,000 10,000 5,000 0 Zoos 2006 2007 Est. 2008 Proi. ■Athatcs 522 574 538 540 OW(c 0 170 414 500 O ASRC 7266 6,356 7303 7450 ■ JFRC 3,634 4,214 4,400 4,620 is ClUt 5,640 8,049 5,515 5,500 0 well. Swim lessons continue to be strong at DRN; however, other class numbers have been impacted by the growth of private fitness providers in the community. Class Success Rates The success rates of classes is an indicator of how many programs and leagues are offered vs. the number that were successfully held and not cancelled due to low enrollment or for other reasons. This is a significant indicator as it relates to decisions being made about which programs to maintain. The previously set goal of 90% has been changed to 75% which is closer to the industry standard. Facility Goal I DRN I JFRC I ASRC I TEYC I Athletics Overall 2007 75% 86% 66% 70% 70% 75% 77% City of Allen 277 FY 2008 Budget Parks and Recreation Golf Course Fund Department Introduction The City of Allen purchased Chase Oaks Golf Club, located on the Allen -Plano border, in October 2004. The golf course operates under a separate golf fund and is charged with balancing revenue and expenses each year. Rounds Produced and Cost per Maintained Acre Rounds produced and maintenance cost per acre are direct reflections of the playability of the course. Weather played a significant role in the reduction of rounds in 2007 as we experienced one of the wettest periods on record throughout the spring and early summer. Cost per acre measurements are reflective of only those line items in the budget that are directly tied to maintenance practices. The site measures 262 acres. Phase II of the course improvement project which includes additional erosion control and cart path repair will kick off in 2008. Course conditions have begun to return to the award winning quality the course enjoyed in the early 1990's. Rounds Produced 50,000 4 ,0 0 40,000 35,875 35,919 32,109 30,000 20,000 10,000 0 2005 2006 2007 Est 2008 Proj. Revenue per Golfer Revenue produced per golfer is a reflection of the amount of dollars spent at the course during any given round by a single golfer. As rounds were affected by the weather in 2007, so was the revenue per golfer produced. With the return of acceptable weather, implementation of a focused marketing plan, and a department wide focus on customer care, numbers are expected to improve significantly in 2008. Cost per Acre Revenue per Golfer $s.000 $4.025 $4,000 $3,667 $3,09] $3,000 $2,309 $2,000 J $1 p00 [I $20.00 $1000 2005 2006 2007 Est 2008 Proj. Revenue produced per golfer is a reflection of the amount of dollars spent at the course during any given round by a single golfer. As rounds were affected by the weather in 2007, so was the revenue per golfer produced. With the return of acceptable weather, implementation of a focused marketing plan, and a department wide focus on customer care, numbers are expected to improve significantly in 2008. City of Allen 278 IFY 2008 Budget Revenue per Golfer $50.00 $40.00 $30.00 $20.00 $1000 $0.00 zoos 20D6 2007 Bt 2008 Roj. ❑Mnrchandke $2.25 $2.25 2.21 2.5 oOrvmg Range $4.10 $3.53 3.83 4.24 ■ Food/8evg $2.03 $4.56 5.3 © Green Fees $27.42 $25.57 2&9_731117 City of Allen 278 IFY 2008 Budget Building and Code Department Introduction The Building and Codes Department monitors compliance with the City of Allen's codes and ordinances. To this end, staff conduct building and facility inspections on newly constructed and renovated buildings to make sure that they are suitable for occupancy. They respond to complaints of City code violations and work with the violators, and at times the municipal court, to make sure problems are corrected. The department also has the task of making health inspections at restaurants, day care facilities, public swimming pools and managing mosquito control efforts and other environmental health issues. Home Building Permit Review Time Developers and individuals who desire to construct homes within the City must fill out a permit application and submit plans which are reviewed by a Plans Examiner. The goal is to provide for regulated growth in compliance with City regulations while providing good customer service. Since Allen is a growing city with a lot of new construction, plan review is one of the major tasks of the department The number of moo s tem tWs tm sw A 0 FYm F W FY05 FY06 WWEL. FYMPmt. residential and commercial permits continues to Commercial Building Permits Issued increase. Permit review time shows the average number of business days it takes an employee to review a single family home building permit. A new Plans Examiner was added in FY 06-07; however, a substantial increase in commercial activity caused tum around times to suffer. Resources have been allocated in the FY 08 budget to allow for third party plan review if necessary. Single Fam lly Permit Review Time (Business Days) 279 City of Allen FY 2008 Budoet 350 300 250 201] tISO1 100 so 91 205 55 0 FY 03 FY Oe IFY 05 FY OS FY 0761 FY 08 e0} Single Fam lly Permit Review Time (Business Days) 279 City of Allen FY 2008 Budoet Building Inspections New buildings are inspected multiple times before occupancy in order to ensure that they are being constructed in accordance with City codes and ordinances. For the best combination of efficiency and thoroughness, building inspectors in the City aim to spend 20 minutes per inspection, including travel time. With the field inspection staff level now at 7, average time per stop in FY 06-07 was 20 minutes. Health Inspections Average Inspection Time (Minutes Per Stop) ■ =M= The department inspects all food -service establishments within Allen to make certain that health codes are being followed. A minimum score of 92 (Good) is the department's goal. Scores below 92 require correction and re -inspection. Thorough and timely inspections are a factor in keeping scores high. The average score for FY 06-07 is estimated to be 92.2. The expectation for FY 08 is to retain scores in the 90's. An additional Sanitarian will be added to maintain that goal as numerous new food facilities come online with all of the new commercial development. City of Allen 280 FY 2008 Budget Planning Department Introduction The Department of Planning & Development is responsible for land use and transportation planning, zoning administration, development coordination, capital improvement planning, Community Development Block Grant administration, code compliance, and for providing staff support for the Planning & Zoning Commission, the Board of Adjustment, the Sign Control Board and the Allen City Council. Platted Acres The Planning Department reviews requests for subdivisions for technical compliance with the City's requirements. The plats are approved by the Planning & Zoning Commission. Over 80% of property planned for residential development has construction or plans for construction underway. Residential Acreage Platted 2002/03 2003/04 2004/05 2005/06 2006/07 2007/08 (Prol ) Non -Residential Acres Platted 2002/03 2003/04 2004/05 2005/06 2006/07 2007/08 (Pro.) City of Allen 281 FY 2008 Budget The final plat is the last step in the review process prior to construction. The numbers shown include residential and commercial plats, plus other less frequently used categories such as church or institutional. Zoning Changes In a developing city like Allen, zoning changes and amendments can be needed. Although Allen follows the land use patterns laid out in the comprehensive plan, a balance must be found between short-term flexibility and the long term goals. Therefore zoning changes are made when the results are deemed beneficial to the City. No. of Zoning Cases 2002103 2003/04 2004/05 2005/06 2006/07 2007108 (Prof ) City of Allen 282 FY 2008 Budget Engineering Department Introduction The Engineering Department plans and oversees infrastructure projects for the City. This includes the capital improvements program as well as traffic control throughout the City. Capital Project Funding Every year the City spends millions of dollars on large scale construction or maintenance projects, and on comprehensive studies to prepare for such projects. The Engineering division oversees these activities. Some of the larger projects completed during FY 06-07 are St. Mary Drive Phase 3, Exchange Parkway (Watters Road to Watters Branch), Shallowater Bridge, McDermott right turn lane, Bel Air Drive (West Bethany to 1400' south), Ridgeview Drive (Walnut Springs Drive to Exchange Parkway), Chaparral Drive (Shelley Drive to FM 2551), Watters Road (Junction Drive to Bray Central) and the third phase of the CDBG Sidewalk program in the Windridge and Hillside neighborhoods. Other achievements include: completion of the Custer Road 6 million gallon ground storage tank as well as the repainting of one of the Stacy Road ground storage tanks, Jupiter Road sewer line replacement, west side 36" waterline, Lovejoy 12" waterline extension, and utility relocations on SH5 in preparation for TxDOT widening of SH5 from Exchange Parkway to Stacy Road. Traffic signals were installed at Bethany/FM 2551, Stacy/Watters, Fire Station #2 at Exchange, Heritage Parkway/Bethany, ExchangeNVatters and Hedgcoxe/Duchess. Land was acquired for Fire Station #5 at Shallowater Drive and McDermott Drive, The North Texas Municipal Water District (NTMWD) completed phases two and three for a 72" water line through Allen. A radio linked communication system for school zone flashers was also acquired. City of Allen residents voted and approved the $77.8 million Citywide Capital Improvement Program for 2007 to 2013 with the first bonds being sold in September 2007. The Bond package includes public facilities, streets, parks, public art and public safety initiatives. The total amount spent on capital projects in FY05 was $27.6 million, in FY06 the total was approximately $20.9 million and in FY07 the amount is expected to be about $16.4 million. City of Allen 283 FY 2008 Budget Total Dollars Spell - Capital Projects m J. wo $30.0 ie e� n'6O ne $25.0 am n C $20.0 awxim _ $15.0 � unttm us ss $10.0 pe $5.0 F] oFacities Wa dSewer Drainage streets Parlor ■ 2004 0 2005 0 2006 0 2007 Est 2008 Rq. The total amount spent on capital projects in FY05 was $27.6 million, in FY06 the total was approximately $20.9 million and in FY07 the amount is expected to be about $16.4 million. City of Allen 283 FY 2008 Budget m J. ie e� n'6O ne am n w.m rw awxim ssm ss xin mmww wore s, � unttm us ss The total amount spent on capital projects in FY05 was $27.6 million, in FY06 the total was approximately $20.9 million and in FY07 the amount is expected to be about $16.4 million. City of Allen 283 FY 2008 Budget Developer Contribution to Infrastructure During construction of their project, developers build infrastructure improvements that the City later maintains. The department helps plan for the infrastructure needs, oversees the construction, and facilitates the transfer. Steady commercial development continued in 2007 with Rec Warehouse, Twin Creeks Rehab Hospital, Twin Creeks Office Park along with numerous day care/Montessori facilities. Residential development continued in Starcreek, Montgomery Farms, Twin Creeks, Quail Run, Morgan Crossing, Cumberland Crossing, Parkside Village, Saddleridge, Waterford Parks 5, and Stacy Estates subdivisions. The major project for 2008 is the Village of Allen with significant infrastructure investment. Value of Infrastructure from Commercial Development $7 „ 0 $6 � S5 $4 $3 $2 $1 so 2003 2004 2005 2006 2007 61. 2008 Prop v WATER ■ SBNER o STRffTS o SroAI Value of Infrastructure from Residential Development '$16 0514 $12 s10 $8 56 $4 $2 2002 2003 2004 2005 2006 2007 ESL 2008 Proj. ■WATER ■SEWER 13STREETS 13STORM City of Allen 284 FY 2008 Budget New Residential Lots A greater number of New Residential Lots residential lots implies either larger or more numerous 2,000 -- -- housing developments. In 1,386 1,354 1,358 1.486 either situation, the result is 1,500 more site plans for the 1,000 Department to review, and 688 more infrastructure that will 500 be turned over to the City. zzo Prior to FY 03, we recorded 0 lots complete upon filing of 2003 2004 2005 2006 2007 2008 the final plat. Starting with Est. Pr0j. FY 03, we began recording lots complete upon acceptance of the public infrastructure. As we approach build -out in the next few years, we will start to see a significant decrease in the number of lots. For 2008 we will see Starcreek phases 3 and 4 and Cumberland Crossing and a few smaller developments reach build -out. City of Allen 285 FY 2008 Budget Community Services (Administration) Department/Division Introduction The Community Services Department is composed of several divisions and covers the public works functions of the City, including water, sewer, utility billing, streets, drainage, building maintenance, and waste services. The Administration Division oversees the functions of all of the department's line divisions. Low Emission Vehicles The City of Allen is gradually replacing its higher emission gas or diesel burning light duty (non -emergency) vehicles with Ultra -Low Emission Vehicles (ULEV), Low Emission Vehicles (LEV), or Alternative Fueled Vehicles (AFV) in order to meet EPA requirements. Community Services, Engineering, Building and Percentage of City's Fleet that is Codes, and Parks and LEV/AFV Recreation are all affected by the EPA requirements 100.00% and are procuring lower 90.00% 79.00% emission replacement vehicles as a result. Public 60.00% 75.20 % Safety vehicles are not 70.00% 65.90% 65.70% included in the EPA requirements; however, all 60.00 patrol cars purchased in the 50.00% past two years are also LEV 2006 2006 2007 Est. 2008 Prof. or ULEV. City of Allen 286 FY 2008 Budget Community Services (Building Maintenance) Division Introduction The Building Maintenance Division is responsible for cleaning and maintaining the Allen City Hall, the City Hall Annex, the Courts and Parks and Recreation (MCPAR) building, the new Municipal Library and Auditorium, the Central Police Station, and the administrative areas and classroom in the new Central Fire Station. Maintenance of the Animal Shelter is also performed, but the cleaning is performed by shelter attendants. Tasks include janitorial services, building mechanical system maintainance and repair, remodeling projects, and other tasks related to building operations and staff support, Building Square Footage Cleaned The total amount of square footage cleaned last increased due to completion of the new Library in January 2005. Total Square Feet Cleaned per Employee This measure reflects the efficiency of the division's cleaning efforts. The division has a goal of 18,000 square feet cleaned per custodian to allow for thorough cleaning. The addition of one new custodian in FY 06 improved this ratio. City of Allen Building Square Footage Cleaned 250,000 200,000 192,700 192,700 192,700 192,700 150,000 100,000 50,000 0 2005 2006 2007 Est. 2008 P roj. Total Square Feet Cleaned per Custodian 40,000 30,000 25,200 23,625 23,625 23,625 20,aoo 10,000 0 2005 2006 2007 Est 2008 Proj. 287 FY 2008 Budget Cleaning Cost This is the cost incurred by the division for each square foot cleaned. The dollar amount includes salary and benefits for employees, uniforms, supplies, and cleaning equipment. Dollars per Square Foot Cleaned per Year 3 2.64 2.61 2.69 2.86 2 1 0 2005' 2006 2007 Bt. 2008 Prof. '2005 numbers reflect the library being open for % of the year City of Allen 288 FY 2008 Budget Community Services (Streets) Division Introduction The Streets Division has the responsibility for maintaining the many miles of streets, alleys, and sidewalks within the City. Total Street Miles Total street miles in Allen have increased by approximately 31 miles in the past three years. Although maintenance will eventually increase as a result of the new construction, for the immediate future the new streets will require little maintenance. All new streets are constructed with concrete due to lower maintenance costs and greater lifespan. Street Conditions The City's Pavement Service Rating (PSR) system rates streets on a 0-5 scale, with 0 being impassible, 3 being satisfactory, and 5 being excellent or newly constructed. The rating measures cracking, base condition, drainage, surface condition, distortion, and ride quality. Asphalt streets are cheaper to build but more costly to maintain than concrete. Concrete streets are evaluated eve four ears and Total Street Miles 300.00"8220 260.00 100.00 0.00 2005 2006 2007 Est 2008 Proj. 0 Asphalt Miles ■ Concrete Miles Percentage of Streets in Satisfactory Condition or Better 100"/6 98% 98% 97% 97% 90% 60% 7 7 75 71 70% 60% so% 2005 2006 2007 Est 2008 Proj. Asphalt Miles ■ Concrete Miles asphalt streets are evaluated A "satisfactory" rating for concrete streets means a Over a two year period, 50% rating of 3.5 or better one year and the other 50% the A "satisfactory" rating for asphalt sheets means a rating of 3.0 or better next. Many of the City s Asphalt street ratings are determined after the years concrete streets are new, which overlay and sealing projects. partially accounts for their good condition. City of Allen 289 FY 2008 Budget Maintenance Dollars Funded per Year per Pavement Type The City has over 14 times as many miles of concrete streets as asphalt. Even though asphalt streets are more expensive to maintain than concrete, the difference in miles between the surface types results in concrete streets receiving the majority of funding in normal operations. The 2008 numbers show bond funds to be spent on McDermott. Maintenance Dollars Funded $592,500 $600,000 $500,000 $400,000- $300,000 $231,501 $200,000 $1821000$150,000 $152,000 $100,000 424,39 $50,000 $30,0 $o 2005 2006 2007 Est 2008 Pr0j. ®Asphalt � Concrete Maintenance Dollars Spent per Center Line Mile per Year This measure analyzes the maintenance funds spent per mile for both asphalt and concrete streets. The 2006 number for asphalt includes additional money spent on Buckingham, Green Meadow and Heather Glen. The dollars spent for other years reflect normal operation budgets and contract concrete street repair. Maintenance Dollars Spent per Mile $12,000 $10,000 $8,741 $8,000 $6,000 $2,210 $4,000 $1,147$937 $2'401 $1,837 $2,0110 $576 $537 $o 2005 2006 2007 Est 2008 Proi. 61 Asphalt � Concrete City of Allen 290 FY 2008 Budget Community Services (Water and Sewer) Division Introduction The Water and Sewer Division operates and maintains the system of pump stations, ground storage, elevated storage and mains that supplies customers' drinking water provided by North Texas Municipal Water District (NTMWD). The division also operates the system of lift stations and mains that returns wastewater to the NTMWD's interceptor system for treatment. Water Loss Water loss is the Percentage of Water Loss difference between the volume of water 20.00% -- purchased from NTMWD 17A8% and the volume of water sold to customers. The 15.00% numbers do not include 11.48% water loss resulting from o 9.98% 9.68% 10.00• 10.00 /o s.00 s.00 routine daily operations, construction projects and service line and 5.00% 4.29 main line breaks. The City's water loss goal is 0.00% based on the NTMWD 2005 2006 2007 est 2088 Proi. model water conservation plan andis FY average ■ Last 3 yr average to not exceed 12% . Fw Adjustments to the billings to better align the billing periods into more equal number of days, that had skewed the purchase dates vs. the consumption dates, have worked themselves out. The running average of water loss for the three prior years is also shown. Due to the billing period adjustments, the three year average is a more representitive indicator of water loss. City of Allen 291 FY 2008 Budget Community Services (Utility Billing) Division Introduction Utility Collections is the division of the Community Services Department that bills homes and business for water, sewer, drainage, waste services and household hazardous waste (HHW), and then processes those payments. Utility Accounts The total number of all utility accounts has grown steadily with the City's population. The graph shows both total number of accounts and accounts handled monthly by each Customer Service Representative (CSR). The addition of 'h CSR in FY 08 brings the accounts per employee down to a more manageable level. Bill Payments 27,000 8,000 a S 26,000 3,900 n 26,000 3,800 E „ za,000 3,700 w Q 23 000 3,600 n 0 3,500 $ • 22.000 3,400 0 21,000 3,300 u 2005 2006 2007 2008 Q Est. Proj. tip of Accounts - Accoune per erpbyee City efforts to improve on-time utility bill payment ' included increasing customers time allowed to pay their accounts, increasing penalty and late fees, and formally allowing establishment of payment plans. Our efforts increased on-time payments from 85% to an average of 90% over the past four years. Average Percentage of Bill Payments Received on Time 100% 95% 89% 90% 89% 901A 90% ss% E0% 2005 2006 2007 Est. 2008 Pro). City of Allen 292 FY 2008 Budget Community Services (Solid Waste) Division Introduction The Solid Waste Division oversees residential and commercial waste services within Allen. The division also administers and operates the City recycling programs and Household Hazardous Waste (HHW) collection programs. The City is proud to have one of the highest recycling rates in the state. Recycling 15,000 The City of Allen 14,000 son C measures the impact of p 131000 „ 9 its recycling programs F°- 12,000 � � o by tracking the pounds 11,000 20 ; b of materials diverted, 10,000 0 a 'o 2005 2006 2007 Est.2006 Pm = including co -mingled i recyclables and yard RecYGable Trash Diverted -—Pountls Per Fbushod/month waste. Diversion of material from the landfill extends the life of the landfill. The City continues to gain recognition for its innovative and progressive recycling and diversion efforts, including state and local awards. Commercial cardboard diversion efforts produce an average of 180 tons per month. Multi -family (apartment) recycling produces an average of 54.72 tons of recycling per year. Single -stream recycling in 95 -gallon carts increased recycling tonnages by 3.1% over last year, with 6,713 tons diverted from the landfill. The NTMWD composting program has increased the diversion of yard waste from the landfill by 4,885 tons. Public Education efforts in 2007 reached approximately 5,200 individuals through hands-on environmental programs. Trash Collection Complaints The Solid Waste Division contracts with Community Waste Disposal (CWD) for garbage collection and provides oversight to their operations. CWD is contractually obligated to achieve <1.1 service inquiries per 1000 service opportunities. Route changes brought relatively few complaints; however, the Customer Complaints per 1000 Service Opportunities phase-in of the single -stream recycling program was largely responsible for an increase in service complaints in FY 2005. Single -stream recycling changed from twice weekly to an every -other -week schedule on April 1, 2006. This temporarily increased residential complaints during the change over and that impacted the yearly average. Public education efforts and close program oversight will return service complaints to lower levels in 2007 and 2008. 293 City of Allen FY 2008 Budaet Household Hazardous Waste Collection in r T u rvc, mrwmg rur ure residential HHW program was approved by City —a° 13,000 1,500 n Council. The program 1 ' 11,000 1,300 0 began in February 2002 = e� 1,100 through a grant from � 7000 goo NCTCOG and continued w r 700 0 without cost to residents ° 5,000 500 n through FY 02-03. In June a° 31000 i i 300 2005, a fee increase to $.50 2005 2006 2007 2005 per month was approved. Est. Pmj. This program is an important o Pnun3s or=oabie Cherfcals part of our National Pollution Discharge Elimination System (NPDES) program. The HHW program is run in cooperation with the City of Plano through an Interlocal Agreement. The program provides residents with an environmentally safe way to remove household chemicals (paint, cleaners, oil, etc.) from their homes. Since the beginning of the program through May 2007, 30,433 pounds of reusable chemicals have been collected and redistributed to residents of Allen and Plano. In this time period, 5,593 residents have used this curbside service. In July 2003, computer collections were included in the program to eliminate another potential hazard from the landfill system. 294 City of Allen FY 2008 Budget Community Services (Drainage) Division Introduction The Drainage Division monitors storm sewers and open drainage channels and cleans and maintains them in order to ensure the free flow of drainage water that helps prevent flooding. The division's budget also funds contract street sweeping and contract mowing along drainage areas and greenbelts. Street Sweeping Arterial and collector roads are swept during the year in order to remove debris for aesthetics, safety, and for NPDES permit compliance. These are actual "curb miles" of streets swept. The number of curb miles is larger than the number of street miles in Allen because there are at least two curb miles per mile of road (one curb on each side) and up to four curbs on roads with Curb Miles Swept 2007 Est 2008 Proj. medians. Arterials are swept twice monthly and collectors are swept once per month. The number of curb miles swept has grown due to the increase in roads and a decrease in contract price in FY 02-03 that allowed for increased frequency of sweeping arterial roadways. 295 City of Allen FY 2008 Budget CITY OF ALLEN Glossary 297 Glossary Activity A specified and distinguishable line of work performed by a division. ADA Americans with Disabilities Act Ad Valorem A tax computed from the assessed valuation of land and improvements. AISD Allen Independent School District Appropriation An authorization made by the legislative body of a government which permits officials to incur obligations against and to make expenditures of governmental resources. Specific appropriations are usually made at the fund level and are granted for a one year period Appropriation The official enactment by the legislative body establishing the legal authority for Ordinance officials to obligate and expend resources. Arbitrage The ability to obtain tax-exempt bond proceeds and invest the funds in higher yielding taxable securities resulting in a profit. Arbitrage restriction requirements describe the circumstances in which investment in materially higher yielding securities is allowed without compromising the tax-exempt status of the bond issue. The rebate requirements identify what must be done with profits earned from those securities under the arbitrage restriction requirement Assessed Valuation A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Central Appraisal District.) Assets Resources owned or held by the City which have monetary value. Balanced Budget A budget adopted by the legislative body and authority by ordinance where the proposed expenditures are equal to or less than the proposed resources. Bonds - A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds Budget A plan of financial operation embodying an estimate of proposed means of financing it The "operating budger is the financial plan adopted for a single fiscal year. The "proposed budger designates the financial plan initially developed by departments and presented by the City Manager to the Council for approval. The "adopted budget" is the plan as modified and finally approved by that body. The approved budget is authorized by ordinance and thus specifies the legal spending limits for the fiscal year. Budget Adjustment A legal procedure utilized by the City Staff and City Council to revise a budget appropriation. Budget Document The compilation of the spending plans for the various funds, along with supporting schedules, tables and charts which, in total, comprises the annual revenue and expenditure plan. Budget Control The control or management of the organization in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and revenues. City of Allen 298 FY 2008 Budget Glossary CAFR Comprehensive Annual Financial Report Capital Outlay An expenditure which results in the acquisition of or addition to fixed assets, and meets these criteria: has an anticipated useful life of more than one year, can be permanently identified as an individual unit of property; belongs to one of the following categories. Land, Buildings, Structures & Improvements, Equipment, constitutes a tangible, permanent addition to the value of the City assets; cost generally exceeds at least $5,000; does not constitute repair or maintenance; and, is not readily susceptible to less. Capital Reserve Funds that have been appropriated from operating revenues which are to be set aside for designated types of maintenance to the existing infrastructure. CAN Cable Access Television CDBG Community Development Block Grant CIP Capital Improvement Program Contingency Fund A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Cost Center A section of the total organization having a specialized function or activity, and segregated cost and revenue data. Covenant A binding agreement; contract Crime Index The Crime Index is composed of selected offenses used to gauge fluctuations in the overall volume and rate of crime reported to law enforcement. The offenses included are the violent crimes of murder and nonnegligent manslaughter, forcible rape, robbery, and aggravated assault, and the property crimes of burglary, larceny -theft, motor vehicle theft, and arson. Current Taxes Taxes that are levied and due within one year. DARE Drug Abuse Resistance Education DART Dallas Area Rapid Transit Delinquent Taxes Taxes that remain unpaid on and after the date on which a penalty for non- payment is attached. Debt Service Fund A fund used to account for the monies set aside for the payment of interest and principal to holders of the City's general obligation and revenue bonds, the sale of which finances long-term capital improvements, such as facilities, streets and drainage, parks and water/wastewater systems. Depreciation (1) Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. (2) That portion of the cost of a capital asset which is charged as an expense during a particular period. EMS Emergency Medical Service EMT Emergency Medical Technicians EOC Emergency Operations Center City of Allen 299 FY 2008 Budget Glossary Encumbrances Obligations in the forth of purchase order, contracts or salary commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. When paid, the encumbrance is liquidated. Enterprise Fund A fund established to account for operations that are financed and operated in a manner similar to private business enterprises— where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. EPA Environmental Protection Agency Expenditures The cost of goods received or services rendered whether rash payments have been made or encumbered. Fiscal Year A twelve-month period designated as the operating year for accounting and budgeting purposes in an organization. The City of Allen has specified October 1 to September 30 as its fiscal year. ELSA Fair Labor Standards Act Fund An accounting device established to control receipt and disburse income from sources set aside to support specific activities or attain certain objectives. Each fund is treated as a distinct fiscal enfity with a self -balancing set of accounts. Fund Balance The excess of a fund's current assets over its current liabilities; sometimes called working capital in enterprise funds. A negative fund balance is often referred to as a deficit. Funding Provides budgetary resources to cover the total cost of a program or project at the time it is undertaken. GAAP Generally Accepted Accounting Principles GASB Governmental Accounting Standards Board General Fund The fund used to account for all financial resources except those required to be accounted for in another fund. The General Fund is tax supported. General Obligation Debt Monies owed on interest and principal to holders of the City's general obligation bonds. The debt is supported by revenue provided from real property which is assessed through the taxation power of the local governmental unit. Generally Accepted Detailed accounting standards and practices for state and local governments as Accounting Principles prescribed by the Governmental Accounting Standards Board (GASB). (GAAP) GIS Geographic Information System GO Debt General Obligation Debt Infrastructure That portion of a city's assets located at or below ground level, including the water system, sewer system, and streets. Internal Service Fund A fund used to account for the financing of goods or services provided by one City department or cost center to other departments, on a cost -reimbursement basis. City of Allen 300 FY 2008 Budget Glossary Liabilities Debt or other legal obligations arising out of transactions in the past which must be liquidated, renewed, or refunded at some future date. This term does not include encumbrances. Modified Accrual The accrual basis of accounting adapted to the governmental fund type Basis spending measurement focus. Under it, revenues are recognized when they become both "measurable" and 'available to finance expenditures of the current period." Expenditures are recognized when the related fund liability is incurred except for (1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger -than -normal accumulations must be disclosed in the notes to the financial statements; (4) interest earnings on special assessment levies; and (5) principal and interest on long-term debt which are generally recognized when due. Mission Statement General statement of purpose. NCTCOG North Central Texas Council of Governments NPDES National Pollutant Discharge Elimination System NTMWD North Texas Municipal Water District Note A certificate pledging payment, issued by a government or bank. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing, acquisition, spending, and service delivery activities of the City are controlled. The use of annual operating budgets is required by State Law. PEG Access Public Education Government access. Refers to a cable channel operated by a local government entity Performance Indicators Specific quantitative measures of work performed within an activity or program. They may also measure results obtained through an activity program. Reimbursement Repayment to a specific fund for expenditures incurred or services performed by that fund to or for the benefit of another fund. Replacement Cost The cost of an asset which can render similar service (but which need not be of the same structural form) as the property to be replaced. RFP Request for Proposals RFQ Request for Quotes Reserve An account used to indicate that a portion of fund resources is restricted for a specific purpose, or is not available for appropriation and subsequent spending. Reserve Fund A backup fund for payment of matured bonds and interest should the Water & Sewer Debt Service Fund fall short of required amounts. Revenues All amounts of money received by a government from external sources other than expense refunds, capital contributions, and residual equity transfers. City of Allen 301 FY 2008 Budget Glossary Rolling Stock Capital items such as motor vehicles, heavy equipment, and other apparatus. ROW Right-of-way SAFER Staffing for Adequate Fire and Emergency Response Service Area Major division within the total organization performing a function, which is composed of departments and is under the oversight of an Assistant City Manager who reports to the City Manager. Service areas include: Administration, Development, and General Government. SDE Spatial Data Engine SH State highway SSI Service Standard Index STEP State Traffic Enforcement Program Strategic Plan Document which lists or describes major goals of an organization along with the strategies that will be employed in attaining them. Tax Rate A percentage applied to all taxable property to mise general revenues. It is derived by dividing the total tax levy by the taxable net property valuation. Taxes Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. Tax Increment Financing Tax Increment Financing; a tool to use future gains in property and sales taxes (TIF) to finance eligible public infrastructure such as streets, drainage, parking garages, parks, traits, and other improvements as allowed by law, within a reinvestment zone. Tax Increment Reinvestment See Tax Increment Financing; a term used interchangeably with TIF. Zone (TIRZ) TMRS Texas Municipal Retirement System TNRCC Texas Natural Resources Conservation Commission TxDOT Texas Department of Transportation W & S Water & Sewer City of Allen 302 FY 2008 Budget Star Community Newspapers 08/22/07 Starting in Allen, Carrollton, Celina, Coppell, Flower Mound, Frisco, Lewisville, Little Elm, McKinney, Mesquite, Plano, Rowlett, Southlake, and The Colony www.scntx.com Classified (972) 422 -SELL Krona Drive Suite 170 Recruitment: (972) 578 -WORK Suite Plano, TX 75074 Legals: 972-398-4233 Name: ROBYN BATTLE Company: CITY OF ALLEN CITY MANAGERS Address: 305 CENTURY PARKWAY Ad Taker: ALLEN, TX 76013 Account ID: 45169 Account#: 6004694 Telephone: (214) 509.4107 Fax: (214) 5G9.4118 E-mail: rbattle@cityofallen.org SIC code: 2.75 Publications: Allen American Run dates: 0823/07 to 0823/07 Class: 1710 Ad ID: 448019 Ad Taker: SLAKE Sales Person: 922 Inserts: 1 Words: 186 Lines: 24 Columns: 3 Depth (Inches): 2.75 Payments: Mel,00l Cam Name Usi4 Expire Cherk Amount Type on Cam Digits care Number Nid Total: $49.50 Paid Amount: - $0.00 Amount Due: $49.50 CITY OF ALIEN NOTICE OF PUBLIC BEARING N0 m Is hereby gwrn that the Allen CITy Council wW con- duct two public hearinge on the proposed Ffsral Year 200]-2006 City o(AOen Annual Budget The 8rs[ public hearing wW be held ata reg- ular meeting on Tuesday, August 14. 2007, at 7:00 pp m. ni the Council Chambers of the Allen City Hall. 305 Century Parkway Allen, Texas. The second public hea�ln¢ w10 be held at a regular meeting on Tuesday August 28. 2007, at 7:00 pp m. m the CouncL Chambers of the Aller qty Hall, 305 Century Parkway. Allen, Texas. 'Ifiia budge[ wlll raise mare toad propvty faxes than last year s bud¢et by 64,032,669 or 12.698, amt t h at amount 62,255,050 is tax revenue to be raised firm new property added to the tax rob fide year. Anyone to speak either MR or AGA04ST the pry posed F1aea1 Year 2007-2008 Annual Budget Is Irnited to attend the public heazirW,s and voice his/her opinion. For er bdorma0on, contact the CIry Manager. CITy of Allen. 305 Century Parkway. Allen. Teles, or by telephoning 214- 509-4110. /s/ Shelley B. George. City Secretary amsN-cf-dl The Allen American AFFIDAVIT OF LEGAL NOTICE fN4% Account Representative of The Allen American, a newspaper printed in the English language in Collin County, State of Texas, do hereby certify that this notice was published in The Allen American on the following dates, to -wit Account Representative of The Allen American 2 uubscribed and swam to this S dayof A ^�, i=o61otary Public, Collin County, Texas r< 26`2010`. No Text Star Community Newspapers 07/27/07 Starring in Allen, Carrollton, Celina, Coppell, Flower Mound, Frisco, Lewisville, Little Elm, McKinney, Mesquite, Plano, Rowlett, Southlake, and The Colony www.scnix.eom Classified (972) 422 -SELL 624 Krona Drive Recruitment: (972) 578 -WORK Suite 170 Legals: 972398.4233 Plano, TX 75074 Name: SHELLEY GEORGE Company: CITY OF ALLEN CITY MANAGERS Address: 305 CENTURY PARKWAY Ad Taker: ALLEN, TX 75013 Account ID: 45169 Account 4: 6004694 Telephone: (214) 509-4105 Fax: (214)509-4118 E-mail: sgeorgeGcilyofallen.org SIC code: Publications: Allen American Run dates: 08/09/07 10 08/16/07 Class: 1710 Ad ID: 441185 Ad Taker: SLAKE Sales Person: 922 Inserts: 2 Words: 149 Lines: 30 Columns: 2 Depth (inches): 3.5 Payments: MelM1otl Cere Name Last 4 W Caro Diah Expire Type Date N mt er Total: $84.00 Paid Amount: - $0.00 Amount Due: $84.00 NOTICE OF PUBLIC NEARING Ice is hereby elven that the Ale 8 will conduc two Public heam at Anyone wlshing to speak either FOR UNST the proposed Fiscal Year 20( 8 Annual Budget is invited W attend t be hearings and voice his/her opinion For further Information. contact the C lager, City of Allen, 305 Centt kway, Allen. Texas. or by telephonl -509-4110. /s/ Shelley B. George. City Secretary Amount P.1d The Allen American AFFIDAVIT OF LEGAL NOTICE I,Vkg kUt Account Representative of The Allen American, a newspaper printed in the English language in Collin County, State of Texas, do hereby certify that this notice was published in The Allen American on the following dates, to -wit C\Mrl Account Representative of The Allen American Subscribed and sworn to this t1 day of Au a 1 Notary Public, Collin County, Texas Star Community Newspapers 09/12/07 Starring in Allen, Carrollton, Celina, Coppell, Flower Mound, Frisco, Lewisville, Little Elm, McKinney, Mesquite, Plano, Rowlett, Southlake, and The Colony www.sent:.com Classified (972) 422 -SELL SuitsKrona Drive Recruitment: (972) 578 -WORK Suite 170 Piano, TX 75074 Legals: 972-398.4233 Name: ROBYN BATTLE Company: CITY OF ALLEN CITY MANAGERS Address: 305 CENTURY PARKWAY Ad Taker: ALLEN, TX 75013 Account ID: 45169 Account#: 6004694 Telephone: (214)509-4107 Fez: (214)509-4118 E-mail: rbattle@cityofallen.org SIC code: 2.25 Publications: Plano Insider Run dates: 09/13107 to 0920/07 Class: 1710 Ad ID: 453734 Ad Taker: SLAKE Sales Person: 922 Inserts: 3 Words: 128 Lines: 19 Columns: 3 Depth (inches): 2.25 Payments: MetlnE Card Name Laet4 E*. Check Anount Type on Care Digits Date Number Pek 4 O W Total: $94.50 Paid Amount: - $0.00 Amount Due: $94.50 CITY OF ALLEN PUBLIC NOTICE Notice IS hereby given that the Allen City Councll adopted Nry{ ONaiance at its regular meetlng held on Tuesday, r 11. 2007: 17rdlaaace No. 2654.9-07: An Ordnance of the City I the City or Alen. Colin County, Texas, aBud �{et scat Year beginning October 1, 2007. antl enr8ng September of this ordnance may be read or purchased in the secretary, city of Allen, 305 Century Parkway, Allen, may be Neared at www.Mtyofalen ore. /s/ Sheley B.Ceorge. City Secretary a MI, The Allen American AFFIDAVIT OF LEGAL NOTICE Account Representative of The Allen American, a newspaper printed in the English language in Collin County, State of Texas, do hereby certify that this notice was published in The Allen American on the following dates, to -wit abmi Account Representative of The Allen Americ 65 bscribed an sworn to this Tday of ary Public, Collin County, Texas j