O-2556-9-06ORDINANCE NO. 2556-09-06
' AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2006, AND ENDING SEPTEMBER 30,2007; APPROPRIATING THE
VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR
RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE;
PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council
a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a
complete financial plan for 2006-2007; and,
WHEREAS, the City Council has received the City Manager's proposed budget and a copy of the proposed
budget and all supporting schedules have been filed with the City Secretary of the City of Allen, Collin
County, Texas; and,
WHEREAS, the City Council has conducted the necessary public hearings as required by law.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, THAT:
' SECTION 1. The proposed budget of the revenues of the City of Allen, Collin County, Texas, and the
expenditures of conducting the affairs of the City, providing a complete financial plan for the ensuing fiscal year
beginning October 1, 2006, and ending September 30, 2007, as submitted to the City Council by the City
Manager, be, and the same is hereby, in all things adopted and approved as the budget of all current revenues
and expenditures of the City for the fiscal year beginning October 1, 2006, and ending September 30, 2007.
SECTION 2. The sum of $110,673,083 is hereby appropriated for the payment of the expenditures
established in the approved budget, a copy of which has been filed with the City Secretary, and is made part
hereof for all purposes.
SECTION 3. The expenditures during the fiscal year beginning October 1, 2006, and ending September
30, 2007, shall be made in accordance with the budget approved by this ordinance unless otherwise
authorized by a duly enacted ordinance of the City of Allen, Texas.
SECTION 4. All budget amendments and transfers of appropriations budgeted from one account or
activity to another within any individual activity for the fiscal year 2005-2006 are hereby ratified, and the
budget Ordinance for fiscal year 2005-2006, heretofore enacted by the City Council, be and the same is
hereby, amended to the extent of such transfers and amendments for all purposes.
SECTION 5. Specific authority is given to the City Manager to make the following adjustments:
1. Transfer of appropriations budgeted from one account classification to another account classification
within the same department.
' 2. Transfer of appropriations from designated appropriation from one department or activity to another
department or activity within the same fund.
3. Transfers from the General Fund and all other Funds of unexpended appropriations in the amount not
to exceed $1,000,000 for the fiscal year 2005-2006 are hereby ratified.
SECTION 6. The City Council hereby approves the Capital Improvement Program for 2007-2011, as a plan
describing and scheduling capital improvement projects for the City of Allen, and authorizes the City Manager
' to use the funding sources reflected in the plan.
SECTION 7. All notices and public hearings required by law have been duly completed. The City Secretary
is directed to provide a certified copy of the budget to the County Clerk of Collin County for recording after
final passage hereof.
SECTIONS. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this
ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the
remaining portions of said ordinance, as amended hereby, which shall remain in full force and effect.
SECTION 9. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of
this ordinance be, and the same are hereby, repealed; provided, however that all other provisions of said
ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 10. This Ordinance shall take effect immediately from and after its passage as the law and charter
in such cases provide
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ON THIS THE 12TH DAY OF SEPTEMBER, 2006.
APPROVED:
J;zc - Z�- (2�)
' tepbeo lerrefl, MAYOR
APPROVED AS TO FORM: ATTEST:
Peter G. Smith, CITY TTORNEY Shelley B. George, SECRETAAY
1
Ordinance No. 2556-09-06, Page 2
CITY OF ALLEN,
TEXAS
Allen Senior Center
ANNUAL BUDGET
2006-2007
CFFY OF ALLEN
Official Copy
CITY OF ALLEN, TEXAS
ANNUAL BUDGET
FISCAL YEAR 2006 - 2007
CITY OF ALLEN
Approved by the City Council
September 12, 2006
Council Members
Mayor
Mayor Pro Tem, Place 4
Place 1 Council Member
Place 2 Council Member
Place 3 Council Member
Place 5 Council Member
Place 6 Council Member
Management Staff
Stephen Terrell
Susan Bartlemay
Debbie Stout
Ross Obermeyer
Mark Pacheco
Gary Caplinger
Jeff McGregor
City Manager Peter H. Vargas
Finance Director Kevin Hammeke
Assistant Finance Director Joanne Stoehr
C I T Y OF A L L E N
Our W ission
To achieve excellence in managing development of the
community and in providing city services so that conditions of living and
public confidence are continually enhanced
Our Pledge
to fulfill our mission in a way that:
RESPECTS AND VALUES CITIZENS AND EMPLOYEES § NURTURES
COMMUNITY INVOLVEMENT § DEMONSTRATES THE HIGHEST ETHICAL
STANDARDS § IMPROVES EFFECTIVE COMMUNICATIONS § MODELS
SAFETY § EXEMPLIFIES PROFESSIONALISM § PROMOTES TEAMWORK §
DEMONSTRATES STEWARDSHIP § REWARDS MERITORIOUS
PERFORMANCE§MAXIMIZES THE USE OF TECHNOLOGY § ENCOURAGES
FLEXIBILITY, INNOVATION AND CREATIVITY § UTILIZES EFFECTIVE
PLANNING § PROVIDES OPPORTUNITIES FOR PERSONAL AND
PROFESSIONAL GROWTH FOR ALL PERSONNEL § AND ASSIGNS
APPROPRIATE RESPONSIBILITY AND ACCOUNTABILITY.
CITY OF ALLEN
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Allen
Texas
For the Fiscal Year Beginning
October 1, 2005
Prm&a U E..v Diraemr
TABLE OF CONTENTS
Letterfrom City Manager..............................................................................................1
FundStructure............................................................................................................
13
Budget Process — Basis, Process, and Amendments .................................................
17
BudgetCalendar.. .. ...... ............. — ..................................................................
....... .. 19
Budget Process — Strategic Plan and Capital Budget..................................................20
StrategicPlan..............................................................................................................21
71
Investment Policies and Other Financial Practices......................................................
31
EconomicOutlook....................................................................................................
36
RevenueSummary ...................................................................................................
37
Combined Budget Summary .......................................................................................40
89
OrganizationalChart ..................................................................................................42
__....... ............95
StaffingSummary... . ... .........................................................................
...... ...... -.43
GENERALFUND
OVERVIEW
Revenue and Expenditure Summary ......................................................................45
Revenue and Expenditures by Function Charts.......................................................47
Tax Structure ............................................
Revenue Assumptions ...............................
Expenditures by Function ..........................
Expenditures by Classification ................
GENERAL FUND DEPARTMENTS
CitySecretary ...........................................................................................................
55
MunicipalCourt ..........................................................................................................
59
City Administration . ...... ................. ............................................................................
63
Public and Media Relations Office..............................................................................67
Information Technology . ..... . ....................................................................................
71
Human Resources.....................................................................................................
75
Internal Services........................................................................................................
79
Police........................................................................................................................
83
Parks& Recreation.....................................................................................................
89
Library.........................................................................................
__....... ............95
Fire.................... ........... _............ ........ ......... ......... ....... ..........
....... .... .. _..... ...... 99
Building and Code Compliance..............................................................................103
Planning and Development....................................................................................107
Community Services...............................................................................................111
Finance......................................................................................
..... .........121
Engineering.. ................ .. .. . ... .. .... ....... .. ... ......... ...
...... ... . . .... ... - . .... 125
TABLE OF CONTENTS continued...
DEBT SERVICE FUND
Debt Policy and Fund Balance Summary ..................................................................129
Debt Service Requirements.....................................................................................130
TAX INCREMENT FINANCING FUND
Revenue and Expenditure Summary ........................................................................133
Tax Increment Financing...........................................................................................135
WATER AND SEWER FUND
Revenue and Expense Summary .............................................................................137
Revenue and Expenses by Function Charts.............................................................138
RevenueDetail..........................................................................................................139
Expenses by Classification .......................................................................................141
Waterand Sewer......................................................................................................143
UtilityCollections.......................................................................................................149
OTHER FUNDS
SolidWaste Fund......................................................................................................153
DrainageFund...........................................................................................................159
GolfCourse...............................................................................................................165
Parks & Recreation Special Revenue Fund..............................................................171
AntennaRental Fund................................................................................................179
Hotel Occupancy Tax Fund......................................................................................185
Grants and Special Revenue....................................................................................191
ReplacementFund....................................................................................................197
RiskManagement Fund............................................................................................203
Economic Development Corporation.........................................................................209
Community Development Corporation......................................................................215
LocatorMap..............................................................................................................221
Major Projects - Highlights........................................................................................222
Relationship Between Operating and Capital Budgets .............................................227
Capital Projects Funding Summary ...........................................................................229
APPENDIX
Budget and Tax Ordinances.....................................................................................239
Demographics...........................................................................................................245
Departmental Performance Measures......................................................................251
CITY OF ALLEN
October 1, 2006
Mayor Steve Terrell
Members of the City Council
City of Allen
Allen, Texas
Mayor Steve Terrell and Members of the City Council:
I am pleased to present the 2006-2007 City of Allen Annual Budget for Municipal
Services. This budget represents the expected revenues and planned expenditures for the
City's fiscal year from October 1, 2006, to September 30, 2007. It has been prepared in
conformance to the requirements of Article IV of the City Charter, City financial policies,
and State law. The public hearings on the proposed 2006-2007 budget and tax rate were
held on August 22, 2006, and August 29, 2006, and adopted on September 12, 2006.
The 2007 fiscal year recommended budget maintains the city's fiscal strength and enable
our commitment to providing high quality City services. However, as the City continues
to grow, keeping pace with growing service demands presents a considerable challenge,
especially when coupled with rising commodity costs, such as electricity and fuel.
Allocating our limited resources to the most pressing priorities and identifying
efficiencies is more critical than ever.
The 2007 fiscal year total combined budget revenue plus beginning fund balance equals
$144,133,488 and total budgetary expenditures are estimated at $110,673,083. Balancing
the needs of the community with available financial resources presents an annual
challenge in the development of the budget. The 2006-2007 budget reflects the efforts of
the Governing Body and City Staff to address the need to provide services and facilities
to support our vibrant and growing community while maintaining a strong financial
position. This budget represents the overall plan for accomplishing our goals and
objectives for the 2007 fiscal year.
ALLEN CIVIC PLAZA • 305 CENTURY PARKWAY • ALLEN. TEXAS 75013-8012
214.509.4100
EMAIL: wa®ckyofallen.or8
Property Values
According to the Central Appraisal District, the total assessed property value for 2006-
2007 equals $5.72 billion, which equates to an overall increase of approximately $560
million (10.80%) from the preceding year. Assessed property values have increased
40.3% over the past five years, as illustrated in the following graph, and reflect the
significant growth we have experienced.
This increase in property values will allow the City Council the opportunity to reduce the
property tax rate while at the same time continue to implement the citizen approved Bond
Capital Improvement Program and maintain a high level of services to the citizens of
Allen.
Proposed Tax Rate
The total combined budget for the 2007 fiscal year was accomplished with a property tax
rate decrease from $0.559 to $0.558. This is the fourteenth straight year the City Council
has reduced the tax rate. Of the total tax rate, $0.391 is dedicated to operations and
maintenance (O&M) in the General Fund, and $0.167 is dedicated to general obligation
debt service. The portion of the tax rate contributed to debt service is 29.9% of the overall
tax rate and is consistent with the City's policy to maintain the debt service portion below
40%.
The average single family home value is currently $198,000, an increase of $8,400
(4.430/6) from the previous year. With the reduced property tax rate of $0.558, the
municipal tax paid on the average single family home will be $1,105.
Home Value
History of Tax Rate
2006 Property
Tax $0.558
$100,000
0.562 0.561 0.560 0.559 0.558
$558
0.600
----- --------
$1,005
0.550
$1,030
$1,028
0.500
$1,060
$1,058
0.450
$1,107
$1,105
0.400
0.350
■ Debt Service Rate
0.300
0 O&M Rate
0.250
■ Total Tax Rate
0.200
0.150
0.100
0.050
0.000
2002- 2003- 2004- 2005- 2006-
2003 2004 2005 2006 2007
The average single family home value is currently $198,000, an increase of $8,400
(4.430/6) from the previous year. With the reduced property tax rate of $0.558, the
municipal tax paid on the average single family home will be $1,105.
Home Value
2005 Property
Tax $0.559
2006 Property
Tax $0.558
$100,000
$559
$558
$180024 2003ay.
$1,006
$1,005
$184,259 2004 avg.)
$1,030
$1,028
$189,600 2005 avg.)
$1,060
$1,058
$198,000 2006av .)
$1,107
$1,105
Debt Service
A portion of the City's property tax rate is assigned to the debt service fund to pay for the
General Obligation Bonds and Certificates of Obligation that have been issued for the
acquisition of public land or construction of public infrastructure and facilities. The City
Council continues to place a high priority on the strategic goal of investing in the
community's infrastructure. It is important to note that we have now issued $72.81
million worth of bonds and certificates from the authorized $91.5 million, while still
reducing the tax rate. Our debt service payments now total $10.15 million per year.
3
Strategic Planni
On February 4, 2006, the City Council articulated seven goals for the City of Allen. The
goals set by the Council tum into the Strategic Plan for the City, a working document
providing for the community's highest priority needs. These goals not only set priorities
for City Staff, they are the basis for budgetary determinations. The City's vision and
goals developed within the Strategic Plan are listed below.
Strategic Goals for the City of Allen, Fiscal Year 2007
Goal 1 Enhance neighborhood livability and safety.
Goal 2 Cultivate alliances and partnerships with agencies and governmental units
that affect Allen.
Goal 3 Improve regional mobility through transportation initiatives.
Goal Signify, enhance, and communicate Allen's identity to the region and the
nation.
Goal 5 Systematically invest in public infrastructure.
Goal 6 Maintain operational excellence in city government services.
Goal Provide public support for new economic investment in Allen that
broadens the employment base, provides desired goods and services for
residents and contributes to the community character and identity.
New Programs and Staffing Levels
This section provides highlights of programs as well as new personnel positions created
for the upcoming year.
The City will be able to obtain improved efficiencies through the implementation of
proven technology-based solutions. A recently completed Information Technology
Strategic Plan lays out a five-year plan to enhance the City's technology infrastructure,
operational efficiency, and responsiveness to citizens. This city-wide project will require
a $590,400 investment in budget year 2006-2007.
The City currently supports a staff of 606.89 full-time equivalent employees allocated
among the operating departments. This current employment level will be increased by
14.90 full-time equivalent positions in this budget Of that total, 14.40 are budgeted from
the General Fund, and .50 is budgeted from revenue supported funds.
New positions created in this budget for the upcoming year are presented below and
additional details can be found in the summary for each operating fund budget.
*Full-time Equivalent
Last year's staffing level increase was largely due to the operation and maintenance
needs associated with new facilities. The positions proposed for the upcoming fiscal year
emphasize the City's commitment to maintaining a high level of service to our citizens
while conservatively growing the size of the organization. It is worth noting the
continued commitment to public safety with 7 new positions created in the Police
Department.
The graph below reflects the number of employees per thousand citizens for the past five
years.
Employees per Thousand Citizens
Building and Code Compliance
1.5
Finance
0.25
Information Technology
1
Library
1.4
Parks and Recreation
2
Planning
I
Police
7
Public and Media Relations
0.25
Solid Waste
0.25
Water & Sewer
0.25
Total
14.90
*Full-time Equivalent
Last year's staffing level increase was largely due to the operation and maintenance
needs associated with new facilities. The positions proposed for the upcoming fiscal year
emphasize the City's commitment to maintaining a high level of service to our citizens
while conservatively growing the size of the organization. It is worth noting the
continued commitment to public safety with 7 new positions created in the Police
Department.
The graph below reflects the number of employees per thousand citizens for the past five
years.
5
Employees per Thousand Citizens
8.5
.
8.35
8.3
8.3
_-_
_. _._ _-_—._ - .8.15
8.1
– -
7.9
7.74
7.7
7.5
2002-2003 2003-2004 2004-2005 2005-2006 2006-2007"
•Proposed
5
General Fund
The General Fund is used to account for all expenditures of traditional government
services. This fund finances operations such as Public Safety, Library, Administration,
Building and Code, Community Services, Parks and Recreation, Engineering, Planning,
and Municipal Court. General Fund revenue is generated from ad valorem property taxes,
a one -cent portion of the sales tax, and a variety of fees for services.
General Fund revenues and budget transfers total $45,481,010 for the 2006-2007 fiscal
budget, an increase of 14.9% from the original 2005-2006 budget. The sales tax remains
at the state maximum rate of 8.25% with 1% contributed to the City of Allen's General
Fund and is projected to generate revenue of $10.05 million. While the City remains
cautiously optimistic in sales tax projections, this reflects an 11.2% increase from the
revised 2005-2006 budget to reflect an improved economic outlook for sales in Allen
from increased commercial development. We continue to closely monitor the monthly
sales tax revenues.
General Fund operating expenditures and budget transfers total $45,983,458 reflecting a
14.5% increase from the original 2005-2006. One of the biggest increases from last
budget year is the increase in the cost of energy consumption for the City. Not unlike the
average consumer, the City has been impacted by the rise in electricity and gasoline
prices. The City continues to look for ways to conserve energy and utilize alternative
solutions when cost efficient.
While maintaining a healthy fund balance, the City will perform a drawdown on the
account totaling $502,448 for one-time capital expenses, including library books, the first
year implementation of the IT master plan, and two new vehicles for the Traffic Division
in the Police Department. The total ending fund balance for the General Fund is projected
to be $9,015,499 leaving 72 days of operational expenditures in reserve, well above the
City policy of 60 days.
The City of Allen utilizes a conservative strategy when projecting revenues and
expenditures. Revenue and expenditure patterns are closely monitored so that
adjustments to spending patterns can be implemented, if needed. The City considers
many influences as presented throughout this document along with trend analysis to
develop and manage the budget as the year progresses.
The following paragraphs highlight the program enhancements and personnel changes
reflected in the 2007 fiscal year General Fund budget:
As residential and commercial development continues at a strong pace, the
Building and Code Department will be adding a Plans Examiner to meet customer
demands through the permitting and review process.
• Based upon the recently completed five-year information technology master plan,
in order to plan for and execute the recommendations in the plan, an IT Systems
Supervisor position will be created. Thus, allowing the director to strategically
manage the technology needs of the City, including the implementation of a lease
program for all desktop equipment, building a new server room, and finishing out
the necessary infrastructure needed to support user applications.
• Providing enhanced services to its users, the library will begin extended hours
starting in October, staying open on Wednesday evenings. The library will also
offer a "Homework Help Center" as well as computer classes for the general
public. These exciting new programs and longer hours will require an additional
1.4 full-time equivalent positions.
• Currently, the Parks and Recreation Department maintains over 30 miles of trail
and 350 acres of greenbelt within the City limits. These excellent outdoor features
have helped define the City landscape. In order to support these open spaces and
provide new trails, two Greenbelt Maintenance Worker positions have been
added.
• Each year the City Council identifies strategic goals for the upcoming year. One
of the goals for 2006 was, "Provide public support for new economic investment
that broadens the employment base, provides desired good and services for
residents and contributes to the community character and identity." To support
that goal, the Planning Department will create a Senior Planner position to
provide support on several planting functions. This will allow the Planning
Director the ability to more closely collaborate with Allen Economic
Development Corporation and maximize resources and activities for the benefit of
the community in attracting high-end commercial and retail developments.
• As the City grows, so does the need to enhance the Communications Unit within
the Police Department. This unit is responsible for dispatching all public safety
incidents within the City of Allen. In order to improve coverage and supervision,
the Police Department will reclassify three positions to Lead Communication
Technician and add one additional Communication Technician position. This will
allow for Emergency Medical Dispatching, a system that dedicates a
Communication Technician on each shift to dispensing emergency medicine
protocol to callers while first responders are en route. The department will also
create four new Public Safety Officer positions. These positions will perform a
variety of duties including walk-in reports and front desk support. Furthermore,
the Police Department will continue to develop its command structure with the
addition of two Lieutenant positions, to provide supervisory authority in each
division and all three patrol shifts.
• Similar to last year, the Fre Department has submitted an application for the
"Staffing for Adequate Fire and Emergency Response" (SAFER) grant from the
Department of Homeland Security to assist in the hiring of three
Firefighter/Paramedics. Matching City funds have been included in the budget.
• The City will also provide certification pay in Public Safety. This program will
provide an incentive, in both Police and Fire, to the employees to pursue
certifications that are relevant to their current position and to prepare themselves
for future responsibilities. Starting in April 2007, the amount budgeted is $48,260
in the Fire Department and $62,650 in the Police Department.
Water and Sewer Fund
The most significant impact to the fiord during fiscal 2006-2007 will be the probable
continuation of water use restrictions under either Stage 3 or 4 of the Drought
Contingency Plan. Drought contingency driven water use restrictions may decrease the
fund's water sales. However, drought contingency driven rate surcharges will make up
for at least a portion of the lost revenues. Added to these variables, is the fact that a new
water and sewer rate study that recommends new rate structures was completed in fiscal
year 2006 and is poised for implementation upon City Council approval. These
unknowns were taken into consideration when staff developed the budget.
The water and sewer fund is expected to begin fiscal year 2007 with an $8.2 million
working capital balance. The total fiord revenues are expected to be approximately
$22.3 million, allowing for budgeted expenses of $22.6 million. Expenses include a $1.5
million transfer to capital projects for systematic water and sewer infrastructure
replacement projects and $1.1 million for street and alley repairs caused by failed water
and sewer lines. The fiord is expected to finish fiscal year 2007 with approximately $7.9
million in working capital reserves, which exceeds the bond covenant requirements of
keeping the reserve at 1.2 times the size of current debt service obligations. This healthy
balance is necessary to fiord the future capital projects and ongoing maintenance planned
to ensure the water and sewer infrastructure can meet the demands when the City reaches
build out.
In fiscal year 2007 the water and sewer fund will acquire equipment that will make the
delivery of services safer, more efficient, and will assist in further improving our abilities
to detect leaks in the water system and inflows into the sewer system. Key pieces of new
equipment include a 12 yard dump truck, another backhoe with trailer, and improved
shoring equipment to protect our team members making underground excavations. The
fiord is also adding 15 Permalog leak sensors and a back-up module for the AccuCor
system. For improving sewer system inflow and infiltration capabilities, we we adding
two new sewer flow meters.
The only personnel addition in the budget is funding of one-fourth (0.25) of an FTE to
fund a portion of a Customer Service Representative to assist in management of water
rebate processing and responding to service calls.
Solid Waste Fund
The Solid Waste Fund represents the financial activity related to solid waste collection
and disposal, including recycling services, and management of household hazardous
waste. In fiscal year 2006, the Solid Waste Fund transitioned from supporting the
contract for weekly litter control along U.S. 75 to providing the funding required for the
contracting out of the U.S. 75 litter collection effort as well as litter and trash pick up in
all the City Parks and along greenbelts. In fiscal year 2007, this combined contractual
effort is budgeted at $330,000 that is paid by the $1.00 increase in residential waste
services charges that was made effective on June 1, 2006. The anticipated revenues in
fiscal year 2007 are $4,593,650 with budgeted expenses totaling $4,441,354.
The fund is adding one-fourth (0.25) FTE to fund a portion of a Customer Service
Representative to assist the Waste Services staff to answer the growing number of calls
for assistance in the waste services area.
Parks and Recreation Special Revenue Fund
The Parks and Recreation Special Revenue Fund represents the operation of the
recreation programs provided by the City of Allen. This includes the operation of the Don
Rodenbaugh Natatorium and Ford Pool, the Joe Fanner Recreation Center, the athletics
programs and special events. The fund combines all the recreation programs and
operations whose revenue comes mostly from user fees. Although many activities pay
for themselves, the other special event related programs require a General Fund
contribution to offset the cost/recovery mechanism. Total fund revenues are expected at
$2,655,848, allowing for budget expenses of $2,693,549.
Golf Course Fund
The Chase Oaks Golf Club is steadily establishing itself as an excellent municipal golf
course. In 2006, it was named "The Best Public Golf Course" in the Dallas division by
Texas Golfer Magazine and maintained a 4 -star rating from Golf Diees[ in its annual
"Places to Play." The course has completed phase one of renovation work and hosted
over 20 tournaments last year.
Next year, the course will continue to build upon its strengths beginning with the
enclosure of the clubhouse pavilion. This will provide the golf club with an area to host
social events and enhance tournament amenities. The golf course will also begin phase
two of renovations and enhancements in addition to developing a formal marketing plan.
The fund is expected to end fiscal year 2006 with a $85,121 fund balance. Fund revenues
are expected to total $2,015,918 with budgeted expenses of $2,089,684. There is a
planned drawdown of the fund balance. The fiscal year 2007 ending fund balance is
expected to be $11,355.
Risk Management Fund
The Risk Management Fund is the combination of all risk and liability obligations the
City incurs. Included in the Fund are health and dental costs, for which the City is self-
insured. The Fund also includes premiums for workers compensation as well as property
and liability insurance expenses.
Healthcare costs are still rising and everyone must pay more to keep our healthcare
coverage in force. Our health insurance consultant, IPS Advisors, recently conducted an
analysis of our claims and plan usage and advised us of various necessary increases for
2007. The total cost for health insurance is anticipated at $4,853,116. This budget
contemplates increasing the health insurance premium costs paid by most of our
employees by 3% with the City making up the difference with an additional 7.3%
increase. The City will continue to pay the majority of the cost (76%) of the health
insurance premiums.
Workers compensation insurance premiums will also increase slightly (5.66%) due to a
combination of higher premiums and projected increases in our workforce for 2007. The
budgeted amount for this coverage is $437,000.
Property and Liability insurance premiums and costs are also projected to increase by
9.35% over fiscal year 2006. For this coverage, the total anticipated amount for fiscal
year 2007 is $512,125.
The Risk Management Fund continues to be in good financial condition. The Fund
balance continues to provide the financial security needed in the event that catastrophic
claims should occur.
Canital Improvement Pro
In May 2007, the City will hold a bond election based upon the program proposed by the
2006 Capital Improvement Program Steering Committee and approved by the Allen City
Council. The proposed program includes a $77,895,000 Capital hnprovement Program
with a potential tax rate increase of $0.044 for additional operating and maintenance costs
associated with the projects. Highlights of the proposal include: a City service center for
field operations, continued funds allocated toward enhancing the streets and drainage
infrastructure, open space and community park land acquisition, upgrade of public safety
communications, an additional fire station, and the renovation of the animal shelter and
jail facility. The City looks forward to the upcoming proposition and can financially
support the debt associated with the issuance of the bonds over a seven year period.
10
Conclusion
This completes the highlights of the 2007 fiscal year budget. It is appropriate to thank the
department directors, who have put much time and expertise into the development of the
budget. The development of this budget would not have been possible without the hard
work of our Finance Department, in particular, Kevin Hammeke, Joanne Stoehr, and
Trish Featherston. In addition, I would like to give a special thanks to all City employees
who have worked so hard to provide quality services to our citizens and who are
committed to the success of the City of Allen.
Respectfully submitted,
Peter V rrg
City Manager
11
CITY OF ALLEN
CITY OF ALLEN
FUND STRUCTURE
2006-2007 FISCAL YEAR
The funds that make up the budget are divided into three categories: Governmental Funds,
Proprietary Funds, and Component Units.
Governmental Fund Types
Governmental funds are those funds generally used to account for tax -supported
governmental activities. The City accounts and budgets for all Governmental Funds using the
modified accrual basis of accounting. This basis means that revenue is recognized in the
accounting period in which it becomes available and measurable, while expenditures are
recognized in the accounting period in which they are incurred.
General Fund
The General Fund accounts for all financial resources except those required to be
accounted for in other funds, and include basic governmental services such as Police,
Fire and Parks functions among others. All general tax revenues and other receipts that
are not allocated by law or contractual agreement to other funds are accounted for in
this fund.
Debt Service Fund
The Debt Service Fund accounts for the accumulation of resources for, and the
payment of, general long-term debt principal, interest and related costs.
Tax Increment Financing Fund
The Tax Increment Financing Fund accounts for property tax and sales tax revenues
and eligible infrastructure expenditures associated with the City's Tax Increment
Financing (TIF) zones and related TIF agreements.
Special Revenue Funds
The Special Revenue Funds account for the proceeds of specific revenue sources that
are legally restricted to expenditures for specified purposes.
Packs and Recreation Fund
The Parks and Recreation Fund is used to account for funds received and expended for
classes and other leisure activities offered by the City.
Antenna Rental Fund
The Antenna Rental Fund is used to account for funds received for rental of space on
water towers for antennas, and expended for advancement of the arts in the City.
Hotel Occupancy Tax Fund
The Hotel Occupancy Tax Fund is used to account for funds received from hotel
occupancy tax and expended as allowed by state law.
13
City of Allen FY 2007 Budget
CITY OF ALLEN
FUND STRUCTURE
2006-2007 FISCAL YEAR
Grants and Special Revenue Fund
The Grants and Special Revenue Fund is used to account for monies received from
other governmental agencies that have restricted legal requirements and multi-year
budgets. The City's matching portion is transferred in from the applicable operating
fund. In addition to grants, this fund accounts for special revenue sources such as
Public Education Government access (PEG), Court Security and Technology fees,
Juvenile Case Manager, and Child Safety.
Proprietary Fund Types
Proprietary funds are accounted for on the flow of economic resources measurement focus
and use the accrual basis of accounting. Under this method, revenues are recorded when
earned and expenses are recorded at the time the liability is incurred. There are two types of
proprietary funds included in the budget: Enterprise Funds and Internal Service Funds.
Enterprise Funds
The Enterprise Funds are used to account for operations that are financed and operated in a
similar manner to a private business enterprise. The intent of the governing body is that the
cost (expenses, including depreciation) of providing goods or services to the general public on
a continuing basis be financed or recovered primarily through user charges.
Water and Sewer Fund
The Water and Sewer Fund is used to account for the provision of water and sewer
services to the residents of the City. Activities include administration, operation and
maintenance of the water and sewer system and billing and collection activities.
Acquisition and construction of major water and sewer capital facilities and repayment
of indebtedness from related bond issues and lease purchases are accounted for by
this proprietary fund. All costs are financed through charges made to utility customers
with rates reviewed and adjusted when necessary to ensure integrity of the fund.
Solid Waste Fund
The Solid Waste Fund is used to account for revenue and expenses associated with the
privately contracted trash collection service and the solid waste disposal contract with
the North Texas Municipal Water District.
Drainage Fund
The Drainage Fund is used to account for the provision of developing and maintaining
proper drainage services to the residents of the City.
Golf Course Fund
The Golf Course Fund was established to support the daily operations of the Chase
Oaks Golf course, purchased in October 2004, by providing recreational opportunities
for the citizens of Allen and the surrounding region.
City of Allen 14 FY 2007 Budget
CITY OF ALLEN
FUND STRUCTURE
2006-2007 FISCAL YEAR
Internal Service Funds
The Internal Service Funds are used to account for financing of goods or services provided by
one department or agency to other departments or agencies of the City, or to other
governmental units, on a cost -reimbursement basis.
Replacement Fund
The Replacement Fund accounts for the cost associated with the acquisition of capital
assets such as vehicles, machinery and equipment through the rental of such items to
other departments.
Risk Management Fund
The Risk Management fund accounts for the health insurance portion of employee
benefits, for which the City is self-insured. The fund also includes property and liability
insurance and worker's compensation insurance, as well as the administrative costs of
operating the fund. The total costs of this fund are charged proportionally to each of the
other operating funds.
Component Units
Allen Economic Development Corporation (AEDC)
The AEDC is a legally separate entity from the City and is responsible for aiding, promoting
and furthering economic development within the City.
Community Development Corporation (CDC)
The CDC is a legally separate entity from the City and is responsible for supporting the
improvements in Community parks and recreation, streets and sidewalks, public safety and the
community library.
The chart below shows the relationship among the various funds and their primary revenue sources.
Revenue Sources
Property Sales & usa User
Tax Tax Fees S lal Revenue Internal Serhk
General Fund x x
Debt Service Fund x
Tax Increment Fin. Fund x x
Hotel Tax
x
Community Dev Corp
x
Economic Dev Corp
x
Water & Sewer
x
Solid Waste
x
Drainage
x
Golf Course
x
Park & R. Programs
x
Antenna Rental
x
Gants 8 Special Rev
x
Replacement Fund
x
Risk Ms. ant
x
City of Allen 15 FY 2007 Budget
CITY OF ALLEN
FUND STRUCTURE
2006-2007 FISCAL YEAR
Other Funds
In addition to the funds presented in this document, the following funds, although not part of
the annual operating budget, are audited each year and are included in the City's
Comprehensive Annual Financial Report (CAFR). All are classified as Governmental fund
types.
Capital Projects Funds
The Capital Projects Funds account for all resources used for the acquisition and/or
construction of major capital facilities by the City, except those financed by proprietary funds
and trust funds. The budget for these funds is presented by project type as a five-year plan in
the City's Capital Improvement Program document. This document is approved, and the
updated plan is adopted, each year at the same time the annual operating budget is adopted.
These funds include: General Capital Projects, Street Improvements, Park Improvements,
Library fund, General Obligation Bond fund, Certificates of Obligation fund, Public Safety —
Fire, Public Safety — Police, and Drainage Improvements. More detailed explanations of the
purpose of each fund may be found in the Comprehensive Annual Financial Report.
Other Special Revenue Funds
Although these funds are not included in the annual adopted operating budget, the proceeds
from these specific revenue sources are legally restricted to expenditures for specific
purposes. The purpose of each of these funds is as follows:
Asset Forfeiture Fund — to account for activities associated with assets legally seized
and forfeited.
Library Accuisition Fund — to account for funds received and expended for the
acquisition of library books and other resources.
Park Dedication Fund — to account for funds received and expended for the acquisition
of additional park land and for the development of neighborhood parks.
City of Allen 16 FY 2007 Budget
CITY OF ALLEN
BUDGETPROCESS
2006-2007 FISCAL YEAR
Budget Process
The budget process is a yearly activity as set forth in the City Charter, Article IV, Section 4.01
to 4.10. The City Council adopts an annual budget prepared by City Management. It is part of
the strategic planning process the City of Allen uses to proactively forecast programs needed
in a fast growing community. The budget process starts each year in January with the City
Staff analyzing new projects and goals that the City Council has identified as areas of interest
and would like to see developed into the strategic plan. The Finance department updates
projections of major revenue sources to determine whether total expenditures will need to be
adjusted accordingly at midyear. In February a team made up of representatives from
Planning, Engineering, Community Services, Building and Codes, and Finance meets to
develop the basic assumptions that will be used during the budget process. Also during this
time departments begin preparing their personnel requests for the coming year, these are due
to Human Resources in mid-March, to allow time for evaluation and pricing prior to budget
input.
During March and the first part of April departments prepare their requests for items to be
replaced from the Replacement fund. In April, a team made up of representatives from
Finance and the departments that have fleet operations evaluates these requests and
prepares a recommendation for the City Manager. At the budget kick-off meeting in April, the
City Manager gives departments the guidelines to be used in preparing budget requests. The
budget is broken down into three parts: a year-end estimate, a base budget for the upcoming
year and new programs for the new fiscal year.
The year-end estimate is a projection of revenues and expenditures for the remainder of the
current fiscal year. All accounts are evaluated to determine if they are in line with current
budgets. Accounts that are under or over budget are revised to meet year-end estimates.
New projects are not added to the year-end estimate. Only the cost for maintaining the current
base operation is revised as needed.
The base budget estimate for the upcoming fiscal year is the proposed cost for maintaining the
current base operation, and assumes no additional personnel or additional equipment will be
added. Activities that require additional resources to maintain the current service level, due to
factors such as growth or new facilities, are considered additions to the base budget, and are
included in the new programs part of the budget. Increases to the operating portion of the
base estimate are limited by a set percentage that is tied to an economic indicator to reflect
inflation. All capital and one time purchases from the previous fiscal year are not included in
the base budget.
The third part of the budget is new programs. This is defined as any change in program
emphasis, expenditure of funds, or allocation of personnel or equipment that will result in a
change in the level of service currently being delivered. All requests for new personnel, fleet,
or equipment that represent a net addition to the operation are included in new costs. For
each new program, the department provides a description, itemization, and justification for all
costs included in the new program. These are submitted by the departments in a list prioritized
according to need.
17
City of Allen FY 2007 Budget
CITY OF ALLEN
BUDGET PROCESS
2006-2007 FISCAL YEAR
When all three parts of the budget have been prepared by the departments, Finance reviews
them to ensure they are within the budget guidelines. Once all departmental budgets are
completed, each director meets with the City Manager to discuss their requests for the
upcoming year, as well as any adjustments needed in the current year. The City Manager
makes any necessary changes, and submits the proposed budget to Council at the second
Council meeting in July. At the budget workshop meeting in August, Council has the
opportunity to review the budget with the City Manager and Directors, and discuss their
opinions and any concerns.
After the Council budget workshop there is a public hearing on the budget and a public hearing
on the tax rate. Although public hearings on the tax rate are only required by law if certain
criteria are met, the City conducts at least one public hearing each year whether required or
not. This gives Citizens a chance to voice their opinions. In the FY2007 budget process, two
public hearings were required on the tax rate. To be consistent, the City chose to hold two
public hearings on the budget as well.
The City Council adopts the final budget at the first regular Council meeting in September.
Budget adjustments/amendments
Budget changes that do not affect the "bottom line" total for a department, but transfer dollars
from one line item to another within a department's operating budget, or changes between
divisions within a department, are allowed at each Director's discretion. Any budget
adjustment that brings about a change in the total appropriation for a department may be
allowed by the City Manager at the written request of the department, based on the City's
ability to fund these requests. Any budget adjustment that brings about a change in total
appropriations requires Council's approval in the form of an ordinance.
City of Allen 18 FY 2007 Budget
July 25
CITY OF ALLEN
July 25
BUDGET CALENDAR
FISCAL YEAR 2006-2007
Oct - Nov. 2005
Departments prepare Strategic Plan updates
December 14, 2005
Strategic Planning meeting - Executive Staff
January 28, 2006
Strategic Planning with Council
February 24
Vehicle replacement lists, forms, and instructions sent to departments
March 1
Budget assumptions meeting
March 6
I.T. requests due to I.T.
March 17
Vehicle/equipmew replacement requests due to Finance (inspections between 3117 and 3/14)
March 17
Personnel requests due to Human Resources
March 22
Preliminary meeting - Risk Management fund
March 30
Budget kickoff meeting(9.'30am, Council chambers)
March 31
Vehicle Replacement Committee meets
TBD
I.T. Committee meets
April 5 & 6
H T E budget data entry training (Apr. 5 at 10:30 and 3:00, and Apr. 6 at 2:30)
April 13
Vehicle Replacement and LT. recommendations to City Manager
April 17
Capital Projects information due to Engineering department
April 28
Budget input deadline for:
October 6
Public and Media Relations Finance Library
November 17
City Secretary and Council Planning IT
Community Svcs. Admin. Utility Collections
May 5
Budget input deadline for:
Police Fire City Administration
Parks and Recreation Building and Code Human Resources
Community Services (all other) Engineering Risk Management
April 28 - May 26
Finance reviews departmental submittals; meets w/ departments as needed
May 29
Memorial Day Holiday
May 30 - June 8
City Manager/department head budget review
June 14
Department summary pages due to Finance
June 14
Organirztion charts to Finance from Human Resources
June 14 -July 7
Final budget preparations
July 12
Briefing to department heads on proposed budget
July 25
Deadline for chief appraiser to certify rolls to fazing wits
July 25
Deliver Proposed Budget to City Council; Council takes record vote to place on the agenda of a
future meeting a proposal to adopt the tax rate; Council sets public hearing dates for
budget and tax rate
August 1
Calculation of effective and rollback tax rates (County publishes in 8/3 paper)
August 3 (Thursday)
County publishes first notice of public hearing on tax rate (at least 7 days before public hearing);
post on City website and cable channel until 8/30 (day after 2nd public hearing)
August - date TBD
CIP document to Planning & Zoning Commission
August 10 (Thursday)
County publishes second notice of public hearing on tax rate (at least 7 days before public hearing)
August 10 (Thursday)
City publishes first notice of public hearing on budget (5 to 15 days before public hearing)
August 17 (Thursday)
City publishes second notice of public hearing on budget (5 to 15 days before public hearing)
August 18-20
Council budget workshop
August 22
First public hearings for budget and tax rate', announce date, time, and place of vote on taz rate
August 23
Briefing to department heads on results of budget workshop
August 24 (Thursday)
County publishes first Notice of Vote on Tax Rate
August 29 (special)
Second public hearings for budget and tax rate; announce date, time, and place of vote on tax rate
August 30
Remove notice of public hearing from website and TV; post Notice of Vote on Tax raze until 9/13
August 31 (Thursday)
County publishes second Notice of Vote on Tax Rate
September 12
Adopt budget at regular council meeting; adopt tax rate at regular council meeting
October 6
Departmental performance measures due to Finance
November 17
Final document published
City of Allen 19 FY 2007 Budget
CITY OF ALLEN
BUDGETPROCESS
2006-2007 FISCAL YEAR
Strategic Plan
The City of Allen takes the "team approach" to strategic planning. All departments participate
in the development of the City's Strategic Plan, which is a detailed expansion of the seven goal
statements developed by the City Council. The City Council, along with the City Manager and
Directors, has identified one or more strategies related to each goal. Each of those strategies
has one or more objectives which are incorporated into the budget as resources are needed to
achieve them. Although the department summaries found throughout this document primarily
have information regarding their normal, "daily" operations, you will also see some tasks which
relate to the attainment of these objectives, as applicable.
Each year, beginning in October, departments provide the City Manager's office with an
updated status for each objective, as well as any suggestions for additional objectives which
will help achieve the City's overall goals. These are compiled into the updated Strategic Plan
document, which is presented to Council at the January strategic planning session. This
session is attended by the Council, the City Manager, Assistant City Manager, department
Directors, and Assistant Directors. At this meeting, Council reviews the status of existing goals,
and identifies additional goals. Based on this input, any newly identified goals and objectives
are then incorporated into the revised, updated document.
On the following pages the Strategic Plan Summary is presented, followed by a list of the
objectives for each goal strategy. A complete list of tasks related to each objective may be
found in the complete Strategic Plan document, published by the City Managers office. The
information presented here is from the 2006 Strategic Plan document, which was the basis and
justification for some of the budget items requested for FY 2006-2007.
Capital Budget
The capital planning and budgeting process is a major, ongoing part of the strategic planning
process. Each year, the Engineering and Planning departments, working with other
departments, reevaluate project priorities, review funding sources, and identify new projects as
applicable. This information is incorporated into the five-year CIP document. The updated
document is given to the City Council in late July, at the same time the proposed budget is
presented. Approved by Council at the same time the annual operating budget is adopted, this
document is used as a guide for project, debt, and other related budget planning. As such,
future years are subject to change. In addition, debt issuance for many future projects is
subject to voter approval.
Throughout the year projects are monitored and reprioritized as necessary. The City utilizes
the project accounting and budgeting components of the financial software to assist with the
monitoring aspect of the process. Monthly reports are provided to Council to keep them
informed of the status of projects.
Information from the CIP document, along with further discussion of capital projects, may be
found in the "Capital Projects" section of this book.
City of Allen 20 FY 2007 Budget
City of Allen
2006 Strategic Plan
Implementation Plan
Goal 1. Enhance Neighborhood Livability and Safety
Year
Target
Resoonslbili
Identified
Date
Ongoing Strategies.
Strategy 1. Continue to provide progressive and efficient
Police/Fire
2002
Jan -08
emergency services
Ongoing Objectives:
Objective 1. Upgrade Public Safety Communication System
PollesiFire
2004
Jan -06
Objective 2. Improve 8 enhance communications center
Police/Fire
2002
Oct -06
Objective 3. Effectively use technology to enhance public safety
PollcelFire
2002
Oct -06
services
Objective 4. Improv public safety recruitment efforts
Police/Fire
2004
May -06
Objective 6. Enhance and promote Fire Prevention Education
Fire
2002
Jan -07
Programs
Objective 6. Develop 8 enhance standards for quality fire
Fire
2006
Aug -08
protection
Strategy 2. Manage growth and development to preserve Allen's
Plan
2001
Aug -04
character and maintain neighborhood vitality
Ongoing Objextivcs:
Objective 1. Continue implementation of the Neighborhood
Plan
2006
Aug -07
Integrity Program
Objective 2. Develop a revitalization plan for older neighborhoods
Plan
2001
Jun -07
and commercial developments
Strategy 3. __Construct Neighborhood Parks
PAR
2002
Dec -06
Ongoing Objectives:
Objective 1. Construct Bridgewater Park
PAR
2002
Aug -06
Objective 2. Construct Spring Meadow Park
PAR
2002
Oct -Do
Objective 3. Construct Allenwood Park
PAR
2002
Dec -06
PRNW4. Redevelop Nlllslds Park
PAR
2002
Dec•06
Ongoing Objectives:
Objective 1. Identify long term uses for the property
PAR
2002
Dec -05
City of Allen FY 2007 Budget
21
Goal 2. Cultivate alliances and partnerships with agencies
Year
Target
and governmental units that affect Allen
ResoonsibN
identified
Date
Ongoing Strategics:
Strategy 1. Create recreational partnerships _ _
P&R
2005
Jul -07
Ongoing Objectives.
Objective 1. Develop partnership for golf course resort facility
P&R
200512006
Jul -D7
Objective 2. Develop partnership with ASA for future athletic
P&R
2005
Mar -06
facilities and recreational opportunities
Objective 3. Expand partnership with AISD to identify facilities for
P&R
2005
May -06
increased recreational programming opportunities &
partnering on community education
Objective 4. Work with commercial developments to create special
P&R
2005
Jan -07
programsleventa
Strategyg 2. "rte Public Safety Regional Partnerships
Police.. -. __..
_ 2005
Nov -06
Ongoing Objectives:
Objective 1. Police Fire Arms Training Facility
Police
2005
Nov -06
Objective 2. Police Driving Training Facility
Police
2005
Nov -06
Objective 3. Animal Control Facility
Police
2005
Nov -06
Objective 4. Jail Facility Expansion
Police
2005
Nov -06
Strategy 3. Fully utilize matching grants from Collin County,
P&R
2005
Jun -06
NCTCOG and TPWD
Ongoing Objectives:
Objective 1. Obtain grants for open apace
P&R
2005
Au9-06
Objective 2. Obtain grants for green bells and alternative
P&R
2005
Jon -06
transportation
Strategy 4. Contin" leveraging transportalionmatching funds
Eng
2005
May -06
Ongoing Objectives:
Objective 1. Continue partnerships with TxDOT for new roadway
Eng
2005
May -06
projects
Objective 2. Continue partnerships with County for naw roadway
Eng
2005
May -06
projects _
for k42 education
LibrarylPlan
2006
Feb -07
Strategy 5. Foster educational partnerships
and higher education
-
Ongoing Objectives:
Objective 1. Develop partnership with AISD and the Allen Public
Library
2006
Feb -07
Library
Objective 2. Work with various Universities to pursue opportunities Flan
200012006
Feb -07
of opening a satellite facility
-
Strategy 6. Define and advocate Allen's positions and interests at
Admin
2006
Feb -07
the Texas legislature
-
Ongoing Objectives:
Objective 1. Legislative advocacy through creation and promotion
Admin
2006
Feb -07
of a City platformiagenda
Objective 2. Monitor slate legislation re: public transportation
Eng
2003
May -07
funding
Objective 3. Develop Plan for legislative changes related to 4al4b
Plan
2003
Oct -07
funding
City of Allen
22
FY 2007 Budget
Goal 3. Improve regional mobility through transportation
Year
Target
Responsibili
identified
Dale
initiatives
Ongoing Strategies'.
Strategy 1. Develop a localiregional transit plan including mass
Plan/Eng
2003
Jan-09
transitilight rail
Ongoing Objectives:
Objective 1. Research neetltleasibllity of local transportation
Plan/Eng
2000
Jai,07
system through participation In NCTCOG Regional
Study
Objective 2. Educate citizens of our transportation needs
PAMRO
2003
Jan 08
Objective 3. Hold election regarding man transit
City Sac
2003
May-08
Objective 4. Begin implementing mass transit plan
AdminlPlan
2003
Jan-09
Strategy 2. Continue to leverage County, State (TxDOT) and
Eng
2004
Sep-12
Federal resources for road funding
Ongoing Objectives:
Objective 1. Development of SH 121 Limited Access Highway
Eng
2004
Jun-11
Objective 2. Work with TxDOT on Hwy 75
Eng
2004
Jan-03
Objective 3. Reconstruct US 75 and SH 121 Interchange
Eng
2004
Sep-12
Objective 4. Continue active membership In Dallas Regional
Eng
2004
Dec-07
Mobility Coalition, NCTCOG's Regional Transportation
Council and other organt atlons
Objective 5. Seek alternative approaches to obtaining funding for
Eng
2004
Dec-07
City of Allen transportation projects
City of Allen FY 2007 Budget
23
Goal 4. Signify enhance and communicate Allen's identity
Identify locations for facilitylpark
Year
Year
to the region and the nation.
Responsibili
Ensure Infrastructure In place to support now facility
P&R
Ongoing Strategies:
Objective 3.
Identify funding source & obtain funding
Strategy 1. Identify passive activities for adults through Parks and
P&R
2001
Recreation
P&R
2003
Ongoing Objectives:
Begin formal plans for a new facility
P&R
Objective 1. Develop Dog Park Concept
P&R
2001
Objective 2. Expand adult programming through class development
PKk
2001
Strategy 2. Sustain and enhance Par dRetaeation
P&R
2001
Programming..._._
Objective 1.
Ongoing Objectives:
Lib
2005
Objective 1. Maintain current level of services at current facllitins
PIAR
2005
Objective 2. Develop a Recreation Program Master Plan
P14R
2004
Strategy 3. Advance Trails Plan to ensure continuation and
P&R
2002
connectivity of the trails system _
_
Ongoing Objectives:
Encourage area organizations to assist with
Lib
Objective 1. Implement trall improvements
P&R
2002
Strategy 4. Continue to seek open space funding— _ _ _ _
P&R
2002
Ongoing Objectives:
Objective 1. Update Parks & Recreation Open Space Master Plan
P&R
2002
Objective 2. Molsen Farm Identified as a possible Agricultural
P&R
2002
Heritage Center
Objective 5.
Objective 3. Continue to apply for Collin County Open Space grant
P&R
2002
funds
electronically
Strategy 5. Establish new recreation facility and adjoining
P&R
2003
community park west of US 75
Ongoing Objectives:
Target
Date
Objective 1.
Identify locations for facilitylpark
P&R
2003
Objective 2.
Ensure Infrastructure In place to support now facility
P&R
2003
Objective 3.
Identify funding source & obtain funding
P&R
2003
Objective 4.
Develop formal schedule
P&R
2003
Objective 5.
Begin formal plans for a new facility
P&R
2003
Strategy 6. Develop Library outreach opportunities for the
Lib
2005
community
Ongoing Objectives:
Objective 1.
Establish cooperative efforts to provide enhanced
Lib
2005
Library services and continuing education
Objective 2.
Provide outreach opportunities to home school
Lib
2005
students
Objective 3.
Encourage area organizations to assist with
Lib
2005
development of the Library's courtyard and sculpture
garden
Objective 4.
Strengthen popular audio-visual collections and
Llb
2005
services
Objective 5.
Focus on offering reference and information services
Lib
2005
electronically
City of Allen
24
Dec -06
Aug -06
Dec -0G
Aug -06
Aug -O6
May -06
Apr -07
Apr -07
Sep•06
Sep -06
Apr -06
Jun -06
Nov -06
Mar -06
May -06
Nov -06
Nov -06
Jan -07
Feb -07
Feb -07
Jan -06
Jun -07
Jun -O6
Jun -06
FY 2007 Budget
�aoa1 4. Signify enhance and communicate Allen's identity
Year
Target
fF to the region and the nation.
Responsibili
Identified
Date
Ongoing Strategies:
Strategy 7. Signify the City of Allen through beautification efforts
P&RIEng
2004
Nov -06
Ongoing Objectives:
Objective 1. Develop and implement Citywide median
P&RIEng
2004
Jun -06
beautification plan including landscape, lights, entry
ways
Objective 2. Improve City signage for facilities, parks & events
P&R
2004
May -06
Objective 3. Develop and implement US 75 beautification
P&RIEng
2004
Mar -136
Objective 4. Construct City Entrance Monument
P&R
2004
Nov -06
Strategy S. Develop programs that promote cultural and
Library
2002
Aug -06
Intellectual development
Ongoing Objectives:
Objective 1. Research and secure educational and entertaining
Library
2006
Aug -06
exhibits for the art gallery space
Objective 2. Develop and present cultural programs for special
Library
2006
Aug -06
occasions
_.
Strategy S. Emphasize marketing efforts to communicate Allen's
PAMRO
2006
Feb -07
_- Identity
—
-
-
Ongoing Objectives
Objective 1. Web redesign project will assist in communicating
PAMRO
2006
Jun -06
Allen's identity
Objective 2. Design updates for major City publications
PAMRO
2006
Mer -07
Objective 3. Partner with the Dallas Morning News to produce a
PAMRO
2006
Jun -06
showcase Insert to promote Allen
Objective 4. Determine Interest In developing a Bounding strategy
PAMRO
2006
Mar -07
City of Allen FY 2007 Budget
25
Goal 5. Systematically invest in public infrastructure
Year
Target
Responsibm
Identified
Date
Ongoing Strategies:
Strategy 1. Continue
to improve traffic management within the
Eng
2000
Jan -08
City
_...__.
Ongoing Objectives:
Objective 1.
Construct an Integrated, synchronized traffic signal
Eng
2000
Feb,07
system to provide for improved monitoring and
coordination
Objective 2.
Reconstruct Jupiter between Main and Park Place
Fng
20DO
Jan -08
Strategy 2. Develop
and implement Infrastructure Maintenance
CS
2000
May -06
Planischedules for Community Service operations
Ongoing Objectives:
Objective 1.
Evaluate budget for sidewalk S curb maintenance and
CSIEng
2000
May -06
begin regular maintenance program
Objective 2.
Begin alleylalley approach replacement program from
CS/Eng
2000
May -06
bond funds
Strategy S. Construct and Improve roadway Infrastructure
Eng
2000
Mar -08
Ongoing Objectives:
Objective 1.
East Stacy Road Improvement
Eng
2000
Objective 2.
East Main Street Reconstruction
Eng
2D00
May -06
Objective 3.
Weal Exchange Parkway -Phase II
Eng
2000
Objective 4.
Hwy 5 - Exchange to Stacy
Eng
2000
Mar -06
Strategy 4. Improve wabrand sewer htfractnr_r
Eno
2005
May06
Ongoing Objectives:
Objective 1.
Reconstruct Hillside Water Tower to a 2 million gallon
Eng
2005
Jun -09
composite lank
Objective 2.
Expand Custer Pump Station and Construct 6 million
Eng
2005
Dec -07
gallon ground storage lank
Objective 3.
Construct Westeide Transmission Line from Alma &
Eng
2005
Feb -D7
Bethany to Custer Rd Pump Station
Objective 4.
Reconstruct Belz lift station and force main
Eng
2005
Objective 5.
Custer Ridgeview 24 Inch water line
Eng
2005
Mer -06
Strategy 5. Plan
for the construction of needed City facilities
Eng
2005
NOV-06
Ongoing Objectives:
Objective 1.
Construct a Service Center
Eng
2005
Nov -06
Objective 2.
Construct new Fire Station(s)
Eng
2005
Nov -06
Objective 3.
Develop plan for the adaptive reuse of city facilities
P&R
2005
Jun -06
Strategy 6._ Develop new Capital ImprovementlG.O. Bond Program
Eng
2005
Nov416
Ongoing Objectives:
Objective 1.
Initial Identification of potential bond projects
Eng
2005
Feb -05
Objective 2.
Select a citizens committee for the 2007.2012 bond
City Secretary
2005
Mar -05
program
Objective 3.
Hold a G.O. bond elections
Eng
2005
Nov -06
Objective 4.
Sall bonds for new CIP program
Finance
2005
Jun -07
City of Allen FY 2007 Budget
26
oal 6,, Maintain operational excellence in City
Year
Target
eyernment services
Responsiblu
Identified
Date
Ongoing Strategies:
Strategy 1. Utilize technology for optimum performance and
IT
200`112006
Oct -06
customer service
Ongoing Objectives:
Objective 1. Research the use of wireless technology
IT
200112006
Aug -06
Objective 2. Expand use of GIS tools
Plan
2001
Aug -06
Objective 3. Create a Technology Replacement Fund that will
IT
2006
Oct -06
replace most computer equipment within the network
In an approximate four year cycle
Objective 4. Create a 3.5 year IT Strategic Plan that will work in
IT
2006
Mar -06
conjunction with the overall strategic plan.
Objective 5. Install fiber ring that will connect the new Senior
IT
2005
Aug -06
Center and The Edge to the existing fiber ring
Strategy 2. Develop Human Resources programs to become the
HR
2000
Dec -06
City that is the "Employer of Choice"
Ongoing Objectives:
Objective 1. Recruit staff by offering a non-traditional and creative
HR
2000
Dee -06
work environment
Objective 2. Design and establish a diversity program
HR
2000
Sep -06
Objective 3. Develop a professional development program for city
HR
2000
Jan -07
employees
Objective 4. Enhance organiration-wide training programs
HR
2000
Dec -06
Objective S. Partner with other organizations for Human Resources
HR
2000
Pec -06
Benefits
Strategy 3. Continually Enhance the City of Allen's Customer
HR
2006
Oct -06
Service Approach to Delivering Quality Services
Ongoing Objectives:
Objective 1. Continue to emphasize the City's organizational
HR
2006
Oct -06
values through the PRIDE program
Objective 2. Comprehensive Customer Service Program
HR
2000
Mar -06
Strategy 4. Enhance the records management program_
City Sac
2002
Dee -07
Ongoing Objectives:
Objective 1. Research feasibility of Implementing a city-wide
City sec
2002
Dec -07
document imaging and retrieval system including a
cost analysis
_
Strategy S. Ensure excellent fiscal management to maintain
Finance
2000
May -06
public trust—
Ongoing Objectives:
Ongoing
Objective 1. Improve processing using technology available with
FlnencelHR
2000
Dec -06
existing HTE payroll 8 HR applications
Objective 2. Continue to tower tax rata
Finance
2000
Jun -06
Objective 3. Maintainisustain financially sound organization
Finance
2000
May -07
Objective 4. Analyze and understand the impact of GASB 45
Finance
2000
May -06
Objective 5. Improve processing methods and Implement
Finance
2000
May -06
technology changes
City of Allen
27
FY 2007 Budget
Goal 6. Maintain operational excellence in City
Year
Target
government services
Resoonai6111
Identified
Date
Ongoing Strategies.
Strategy 6. Continue to Highlight the City's Exemplary Programs
Admin
2006
Dec -07
through Regional, State, and National Award
Applications
Ongoing Objectives:
Objective 1. Apply for TML Municipal Excellence Awards
Admin
2004
Dec -06
Objective 2. Apply for NLC Awards
admin
2004
Uec-06
Objective 3. Obtain AIIAmedcan City Status
Admin/PIO
200012006
Dec -07
Strategy 7. Continue to maintain and enhance web -site to
PAMRO
2006
Jun -06
improve customer service
Ongoing Objectives:
Objective 1. Continue to Investigate the feasibility of e-commerce
IT/Admin
2000
Mar -06
and Implement onaine transactions
Objective 2. Redesign the City of Allen web -site
F'AMRO
2006
Jun -06
Strategy S. Continue to Provide Creative Original Programming
PAMRO
2006
Feb -07
on the City of Allen Government Channel ACTV-15
Ongoing Objectives:
Objective 1. Continue to develop award winning programs on the
1'AMRO
2006
Dec -96
City's cable channel
City of Allen
FV 2007 Budget
Goal 7. Provide public support for new economic
Year Target
Investment in Allen that broadens the employment
Responsibili Identified Date
base provides desired goods and services for
residents and contributes to the community
character and identity
`
ongoing Strategies:
Mtrategy 1. Develop more formalized communications between
AdminIAEDC 2006 Mar -06
the AEDC and the City
Ongoing Objectives:
Objective 1. Communicate regularly at the Executive Level to
AdminIAEDC 2006 Mar -06
facilitate a team approach on economic development.
Objective 2. Develop a clearly defined process and utilize the
Admin/AEDC 2006 Mer -06
Executive Team
Objective 3. Regularly schedule joint meetings between the City
AdmiNAEDC 2006 Apr -06
Council and AEDC
Strategy 2. Create and implement a timetable for public and
PlanIAEDC 2006 Dec -06
private investment in the area surrounding the U.S. 75
and S.H. 121 Interchange
_
Ongoing Objectives:
Objective 1. Create a vision for the project
PlaruAEDC 2006 Mar -116
Objective 2. Continue dialogue with Developers regarding their
Plan/AEDC 2006 Mar -06
plans for a mixed use development
Objective 3. Use public Incentives to affect the timeline and
Plan/AEDC 2006 Jun -06
development of the projects in this area
Objective 4. Remain Involved In the declslonmsking process for
Eng 2006 Dec -06
design and Implementation of the S.H. 121 project
Stra 3. P, r e ce for 8 r
2006 Oct -06
Ongoing Objectives:
Objective 1. Use an -open arms- approach to ensure the developer
Plan/AEDC 2006 Oct -06
continues the retail development according to the
plans and schedule
Objective 2. Continue active recrultmentlaction/dialogue
PlanIAEDC 2006 Oct -08
throughout the entire project
Objective 3. Appoint members to the TIF Board
Finance 2006 Mar -06
S Review and update the plan for development, design
Plan/AEDC 2006 Apr -06
nd investment along S.H. 121 and the northern part
US 75
Ongoing Objectives:
Objective 1. Revisit and define the City's vision for the S.H. 121
Plan/AEDC 2006 Mar -06
Corridor
Objective 2. Consider changes to the Land Use Plan since the
Plan 2006 Mar -06
location of the Arts of Collin County facility
Objective 3. Present recommendations to the Planning S Zoning
Plan 2006 Apr -06
Commission and City Council
Objective 4. Communicate and market the Citys vision to various
PlanIAEDC 2006 Aug -06
developers to Implement
City of Allen FY 2007 Budget
29
Goal 7. Provide public support for new economic
Year Target
investment in Allen that broadens the employment
Responsibill
Identified Date
base provides desired Doods and services for
residents and contributes to the community
character and identity
Ongoing 9��=teWes.
Strategy 5. AEOC continue to target prospects to achieve City
AEDC
2006 Oct -07
goals for company recruitment and business retention
�- -Ongoing Objectives,
Objective 1. Continue to identify and target office development
AEDC
2006 Feb -07
products for the City of Allen
Objective 2. Continue to Identity and target office tech
AEDC
2006 Oct -07
development products for the City of Allen
Objective 3. Maintain economic diversity through targeted
AEDC
2006 Mar -07
recruitment and marketing
Objective 4. Local Industry Retention
AEDC
200fi Dec -O6
Objective 5. Recruit other service oriented developments to Allen
AEDC
2006 Oct -07
Objective 6. Develop and Promote Business Parks
AEDC
2006 Oct -07
Strategy 6. Create an affective process and provide adequate
Admin
2006 Jul -06
resources to secure and retain cleanable stall and
mixad�use development
Ongoing Objectives:
Objective 1. Planning and Development Department needs to play
PlanIAEDC
2006 Ju1-06
an Integral role in actively recruiting most and mixed-
use development
Objective 2. Develop a process that Interacts more closely with
Plan/AEOC
2006 Mar -06
retail developers and commercial leasing companies
Objective 3. Work with the Hospitality Industry
Plan
2003 Da"ll
Objective 4. Identify Police storefront locations as retail areas
Plan/AEDC
2003 Aug -06
dewlap
Oct
Strategy T. _ Matta
Plan
2003 -07..
Ongoing Objectives:
Objective 1. Begin focusing on redevelopment of older eommerclel
Plan
2003 Oct -07
areas
,
Central BuslnassbD eiiel5o)
Plan
2004 May -07
---
Strategy 8. Create_ a viable _
Ongoing Objectives:
Objective 1. Redefine the vision for the CBO
Plan
2000. Aug -08
Objective 2. Evaluate the cost/benefit of redevelopment of the CBD
Plan
2004 May -06
Objective 3. Invest In CBD Infrastructure
Plan
2004 May -07
Objective 4. Identify potential developers for the CBD
Plan/ED
2004 Oct -06
City of Allen FY 2007 Budget
all
CITY OF ALLEN
FINANCIAL POLICIES AND PRACTICES
FISCAL YEAR 2006-2007
Introduction
The City of Allen, Texas financial policies and practices set forth the basic framework for the fiscal
management of the City. These policies and procedures were developed within the parameters
established by applicable provisions of the Texas Local Government Code, the City of Allen Charter
and internal management.
Basis of Accounting and Budgeting
The City's finances are accounted for in accordance with generally accepted accounting principles
(GAAP) as established by the Governmental Accounting Standards Board (GASB).
The accounts of the City are organized and operated on the basis of funds and account groups. Funds
are established according to their intended purpose and are used to aid management in demonstrating
compliance with finance -related legal and contractual provisions. The number of funds maintained is
the minimum needed to be consistent with legal and managerial requirements.
The City utilizes encumbrance accounting for its Governmental Fund types, under which purchase
orders, contracts and other commitments for the expenditure of monies are recorded in order to reserve
that portion of the applicable appropriation.
The City of Allen uses a budget format based on modified accrual accounting for governmental funds.
This means that budgeted expenditures are recorded when the services or goods are received and the
liabilities are incurred, but revenues are recognized only when they are measurable and available.
Proprietary Funds are budgeted using an accrual accounting basis. Expenditures are still recognized
as they are encumbered, but revenues are recognized as they are obligated to the City.
The budget is prepared in accordance with GAAP, with the exception of depreciation and amortization,
and compensated absences (accrued but unused vacation and sick leave). These are accrued in the
financial statements of the proprietary funds, but are not shown as expenses in the budget.
The City's operating budget is adopted on an annual basis; all appropriations and encumbrances lapse
at fiscal year end. Capital projects have project -length or mufti -year budgets; outstanding
encumbrances at fiscal year end are reported as reservations of fund balances and do not constitute
expenditures or liabilities; these commitments are re -appropriated and honored the subsequent fiscal
year.
Financial Reporting
Following the conclusion of the fiscal year, the City's accounting records are audited by an independent
public accounting firm. The Finance department is responsible for preparing a Comprehensive Annual
Financial Report (CAFR) in accordance with generally accepted accounting and financial reporting
principles established by the Governmental Accounting Standards Board (GASB). The document shall
also satisfy all criteria of the Government Finance Officers Association's Certificate of Achievement for
Excellence in Financial Reporting program.
The CAFR shows the status of the City's finances on the basis of generally accepted accounting
principles (GAAP). The CAFR shows fund revenues and expenditures on both a GAAP basis and
budget basis for comparison purposes.
The results of the annual audit prepared by independent certified public accountants designated by the
City Council is included as part of the CAFR.
City of Allen 31 FY 2007 Budget
CITY OF ALLEN
FINANCIAL POLICIES AND PRACTICES
FISCAL YEAR 2006-2007
On-line reporting has been developed to allow individual departments to review and compare actual
expenditures to budget as needed. The Finance department also reviews operating revenues and
expenditures, recommending adjustments as needed. On a quarterly basis, the Finance Department
submits reports to the Council of receipts and disbursements in sufficient detail to show the financial
condition of the City. Status reports for capital projects are provided to Council each month.
Investment Policies
The City Council has formally approved a separate Investment Policy for the City of Allen that meets
the requirements of the Public Funds Investment Act (PFIA), Section 2256 of the Texas Local
Government Code. This policy is reviewed annually by the City Council and applies to all financial
assets held by the City.
Investment Strategies
The City maintains portfolios which utilize the following four speck investment strategy considerations
designed to address the unique characteristics of the fund groups represented in the portfolios:
Operating Funds: to assure that anticipated cash flows are matched with adequate investment
liquidity and to create a portfolio structure which will experience minimal volatility during
economic cycles.
Debt Service Funds: the assurance of investment liquidity adequate to cover the debt service
obligation on the required payment date.
Reserve Funds: generate a dependable revenue stream to the appropriate fund from securities
with a low to moderate degree of volatility.
Special projects or special purpose funds: assure that anticipated cash flows are matched with
adequate investment liquidity.
Investment Objectives
The City shall manage and invest its cash with four objectives listed in priority order:
• Safe of the principal invested
• Li uidi and availability of cash to pay obligations when due
• Receive the highest possible rate of return'(weld) consistent with the City's investment policy
• Investment officials shall act responsibly as custodians of the public trust.
Responsibility and Control
Authority to manage the City's investment program is designated by a resolution adopted by the City
Council, The Finance Director is designated as the primary investment officer and the Assistant
Finance Director is the secondary investment officer. Investment officers shall attend at least one
training session related to the officer's responsibility under the Act within 12 months after taking office
or assuming duties.
City of Allen 32 FY 2007 Budget
CITY OF ALLEN
FINANCIAL POLICIES AND PRACTICES
FISCAL YEAR 2006-2007
Investment Portfolio
Authorized investments and maximum percent of total investments include
Collateralized Certificates of Deposits (CD's)
30%
Collateralized Repurchase Agreements
30%
U.S. Treasury Obligations
100%
Municipal Investment Pool
100%
Commercial Bank Savings Accounts
15%
U.S. Government Agency Securities, non -callable
100%
U.S. Government Agency Securities, callable
70%
U.S. Government Sponsored Corporation's instruments, non -callable
75%
U.S. Government Sponsored Corporation's Instruments, callable
70%
Commercial Paper
20%
Banker's Acceptances
10%
Guaranteed Investment Contracts
25%
State or Local Governmental Obligations
30%
Term of Investment
The maximum term of any investment may not exceed five (5) years.
Quarterly Reporting
On a quarterly basis, the authorized investment officers will submit a signed quarterly investment report
to the City Council that summarizes investment activity for each City pooled fund group. The report
must contain information required by the Public Funds Investment Act and include beginning and
ending market values of each separately invested asset, purchase and maturity dates, additions and
changes to the market value and fully accrued interest for the reporting period.
Procurement Planning
All City purchases of goods or services are made in accordance with the Texas Local Government
Code, including Chapter 252, Purchasing and Contracting Authority of Municipalities, other relevant
federal, slate and local statutes. The City's purchasing policy requires all purchases greater than
$15,000 be approved by the City Manager and purchases of more than $25,000 must be advertised in
accordance with the competitive bid process and awarded by the City Council.
The City implemented a Procurement Card (P -card) Program as a cost-effective alternative to the
existing purchase order process. The P -card is used for small dollar/high volume purchases to assist
employees to more quickly and easily obtain the goods and services needed to get the job done.
Internal management controls together with the card's inherent controls will ensure that the card can be
used only for specific purchases and within specific dollar limits. Periodic audits of P -card purchases
will be conducted with the objective to determine compliance with the P -Card and City Purchasing
procedures.
City of Allen 33 FY 2007 Budget
CITY OF ALLEN
FINANCIAL POLICIES AND PRACTICES
FISCAL YEAR 2006-2007
The following shows a summary of approval requirements for purchases.
APPROVAL REQUIREMENTS
FOR PURCHASES
Supervisor
or Director
Department
Purchasing
City
City
Dollar Figure
Designee
Director
Agent
Manager
Council
$0 to less than $3,000
(purchase order or credit
cord)J
J
$3,000 to less than $10,000
J
J
J
$10,000 to less than $15 ODD
J
J
J
J
$15,000 to less than $26,D00
J
J
J
$15,000 or more
Professional Service
Contracts
J
J
J
$25,000 or more
(Formal Bids - State required
over $25,000)
Materials and Equipment
J
J
J
J
Prompt Payment
All invoices approved for payment by the proper City authorities shall be paid within thirty (30) calendar
days of receipt of goods or services or invoice date, whichever is later, in accordance with State law.
The City will take advantage of all purchase discounts when possible. Checks are issued every Friday
of the month except on holidays.
Insurance and Risk Management
The City has a comprehensive risk management program, including property, liability, safety, workers'
compensation, health, dental and wellness.
The City has established a self-insurance plan for City employees and their covered dependents for
medical and dental care. A commercial insurance company re -insures the City for individual claims in
excess of $75,000. The City participates in the Texas Municipal League Intergovernmental Risk Pool
(TMLIRP), which provides the City with a full range of insurance products and services. TMLIRP
carries the City's general liability, property and casualty, and workers compensation insurances.
Balanced Budget
The City is committed to a balanced budget, and provides full disclosure when a deviation from a
balanced budget is planned, or when one occurs. The City defines a balanced budget as one in which
total appropriated expenditures are equal to or less than total projected revenues plus beginning fund
balances.
Long -Range Planning
The City's annual budget process involves incorporating the goals and strategies identified by the City
Council's three-year Strategic Plan to provide for the community's highest priority needs. Strategic
planning begins with determining the City's fiscal capacity based upon long-term financial forecasts of
City of Allen 34 FY 2007 Budget
CITY OF ALLEN
FINANCIAL POLICIES AND PRACTICES
FISCAL YEAR 2006-2007
recurring available revenues. The City's five-year Capital Improvement Program is used as a guide for
project, debt, and other related budget planning.
Revenue Diversification
The City is cognizant of the fact that a diversity of revenue sources is important in order to improve its
ability to handle Fluctuations in individual sources. The City continues to search for new revenue
sources, while monitoring economic and legislative threats to current sources.
Use of One-time Revenues
The City of Allen does not use one-time revenues for ongoing expenditures. Similarly, d does not allow
ongoing expenditures to result in a decrease to fund balance in any fund.
Debt Capacity, Issuance, and Management
All debt issuances are for the purposes of financing capital infrastructure or long-lived costly assets.
Each debt issuance is evaluated against multiple policies addressing: debt service as a percent of
operating expenditures, tax and revenue bases for the repayment of debt, the overall debt burden on
the community, statutory limitations and market factors affecting tax-exempt interest costs. Sizing of
the City's capital improvement program based on debt capacity in conjunction with conservatively
estimated pay -as -you go revenues help stabilize per capita debt and lower annual debt service costs to
the City over the long-term. When interest rates decline, the City issues advance refunding bonds to
take advantage of the economic gain obtained from the reduction of long-term interest costs. The City
has identified the maximum amount of debt and debt service that should be outstanding at any time
(see 'Debt Policy", in the Debt Service Fund section, as well as the discussion of debt in the Capital
Projects section of this document).
Reserves
The City maintains a prudent level of financial resources to protect against the need to reduce service
levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time
expenditures. In the General Fund, that level is 60 days of operating expenses. In the Water and
Sewer fund, various bond ordinances require that operating revenues cover the current debt
requirement (both principal and interest) by a minimum of 1.2 times. In the Risk Management fund, the
City maintains a minimum reserve of $500,000 to cover unexpected casts relating to health insurance
claims; the City is self-insured for this component of the fund. Other fund balances are monitored and
managed according to the needs of the individual funds.
City of Allen 35 FY 2007 Budget
CITY OF ALLEN
ECONOMIC OUTLOOK
The City of Allen has continued to experience tremendous growth during the last five years. As a result
of diversification of industries within the City and due to population growth, the local economy continues
to expand. Growth is expected to continue at a steady pace for the foreseeable future for both
residential and commercial construction. Below is a discussion of the recent trends and influencing
factors on the City's expectations that form the basis of the assumptions made in projecting major
revenue sources. These assumptions affect not only the operating budget for the upcoming year, but
also the long term projections as related to debt and capital projects.
Economic Outlook
For tax years 2002 through 2006, the City of Alien experienced tremendous growth. During that time,
the assessed property valuation in Allen increased between 7.9 percent and 10.8 percent per year.
Growth due to both new residential and commercial development contributed significantly to this
increase, while existing property values rose with the economy in general. The population grew
between 4.1 and 8.7 percent per year. Also during this time period, sales tax revenues grew at an
annual rate from a low of 2.98% in 2003 to 18.20% in 2006. The average annual rate of growth in sales
tax during the last five years was approximately 10%. Allen has commercially zoned properties that
have recently been subject to development as restaurants, office and medical buildings, and various
retail stores.
The recent economic conditions mentioned above have had a noticeable impact on the City of Allen's
budget. The various infrastructure and operational needs of the City have resulted in the annual budget
increasing from $73.2 million in FY02 to $110.67 million for FY07 across all funds. With the City's
residential and commercial growth, there are needs for additional police and fire personnel and
equipment. Fire stations #5 and #6 are being planned. A City service center is planned to
accommodate the increase in the City's fleet. The increase in commercial construction has resulted in
the City adding more building inspectors to handle the increased building permit activity. The City's
growth has prompted the planned issuance of additional debt to pay for streets, drainage, and parks
projects. The increase in sales tax mentioned above also helps the Economic Development Fund and
the Community Development Fund since they each receive sales tax funding to accomplish their goals
and mission.
The City continues to anticipate steady residential growth with eventual "build out" in about six or seven
years. Several residential developments are in various stages of completion. The City expects to issue
about 1,300 single family permits in FY2007. In addition, two mixed-use developments that broke
ground in 2005 are continuing to be constructed and are in various stages of development. They are:
- Montgomery Farms — 500 acres at the southwest comer of Bethany Road and U.S. Highway
75 will have a shopping center with almost 500,000 square feet and several hundred
residences;
- Star Creek — 529 acres on S.H.121 at Chelsea Boulevard, just west of U.S.75 will have about
900 single-family homes and will include a large retail and entertainment district on the south
side of S.H.121.
These developments will have a steady impact on the growth of the City of Allen's assessed valuations,
population, and sales tax revenues over the next several years. The City will continue to monitor
economic conditions, and is prepared to make adjustments as necessary should circumstances
change.
City of Allen 36
FY 2007 Budget
CITY OF ALLEN
REVENUE SUMMARY
2006-2007 FISCAL YEAR
The revenue summary section of the budget provides a description and underlying assumptions
for the major revenue sources included in the budget. It also includes any significant trends that
affect the revenue assumptions in the current and future fiscal years.
General Fund
Tax Revenue
Ad Valorem Taxes
Ad Valorem Taxes are the City's largest revenue source; they make up 50.09% of the general
fund budgeted revenues and are estimated at $22.8 million for fiscal year 2006-2007. The
City's property tax is levied each October 1 on the assessed value listed as of the prior January
1 for all real and certain personal property located in the City. Appraised values are established
by the Central Appraisal District of Collin County at 100% of estimated value and certified by the
Appraisal Review Board. The assessed value upon which the 2006 levy (for FY 2007) was
based is $5,719,244,070. The collection rate is set at 100% and is based on the City's
historically high collection rate. The total tax rate was lowered to $.558 per $100 of valuation of
which $.391001 per $100 of valuation is for the General Fund operations. The remainder of the
tax rate, $.166999 per $100 of valuation, is used for the Debt Service Fund. The City, in an
effort to rely less on property taxes, has reduced the tax rate the last 14 years.
Sales Tax
Sales taxes are collected by retailers and remitted to the State Comptroller's Office for the sale
of goods and services within the City of Allen. The State returns the portion designated for the
City. The City collects 2 cents of the total sales tax collected. One cent is used in the General
Fund, and the other 1 cent is split between the Allen Economic Development Corporation and
the Allen Community Development Corporation. The City's sales tax collections continue to
grow, although at a slower rate than in the last few years, and make up about 22% of the total
General Fund revenues. This avoids too heavy a reliance on such an elastic source of revenue.
With the growth in previous years, the City Council has made an effort to use sales tax revenue
to reduce the property tax rate for the citizens of Allen.
City of Allen 37 FY 2007 Budget
Tax Revenues and Tax Rate
25,000
0.80
0.70
a20,000
0.60
1
u'
0.50
115,000
�
0.40
10,000
0.30
m
0.20
$
5,000
— — — — —
—
0.10
p
0.00
1997 1998 1999 2000 2001 2002 2003 2004 2005
2006 2007
INNE General UM Debt —Tax Rate
Sales Tax
Sales taxes are collected by retailers and remitted to the State Comptroller's Office for the sale
of goods and services within the City of Allen. The State returns the portion designated for the
City. The City collects 2 cents of the total sales tax collected. One cent is used in the General
Fund, and the other 1 cent is split between the Allen Economic Development Corporation and
the Allen Community Development Corporation. The City's sales tax collections continue to
grow, although at a slower rate than in the last few years, and make up about 22% of the total
General Fund revenues. This avoids too heavy a reliance on such an elastic source of revenue.
With the growth in previous years, the City Council has made an effort to use sales tax revenue
to reduce the property tax rate for the citizens of Allen.
City of Allen 37 FY 2007 Budget
CITY OF ALLEN
REVENUE SUMMARY
2006-2007 FISCAL YEAR
Franchise Taxes
Franchise Taxes are received from specific entities that provide utility services to residents and
businesses in the City of Allen. Utilities (electric, telephone, gas, and cable) that operate in the
City pay this tax for their use of the City's right of way to run their utility lines. Telephone
franchise taxes are based on number of access lines. Other franchise taxes are based on a
percentage of gross receipts or units of energy sold. Projections are based on population
increase and projected utility use. Franchise fees for fiscal year 2006-2007 are projected at
$4.6 million, approximately the same as the previous year's revised budget.
Licenses and Permits
Licenses and Permits revenues represent 3.58% of the total projected revenues for the new
fiscal year. They are made up of commercial permits, city licensing revenues and inspection
fees, and are collected by the Building Inspections department. They include project permits
that cover all parts of construction (electrical, plumbing, and mechanical permits and certificate
of occupancy fees), specific permits (fences, electric, plumbing, etc.) and service fees (re -
inspections, special inspections and special services). Permit activity in FY 2007 is projected to
increase from the 2006 revised estimate as existing projects continue to move forward. Single-
family residential permits are projected to increase as several new subdivisions begin
construction. Commercial permit revenue is expected to increase slightly over FY2006. The
City is optimistic about the future residential and commercial activity mentioned in the Economic
Outlook section.
Water and Sewer Fund
Water & Sewer collection revenues are the revenues collected for the sale of water and disposal
of sewage for residential, commercial and apartment usage. Collections for fiscal year 2006-
2007 are budgeted at $13.7 million for water sales and $7.6 million for sewer charges. Water
and sewer revenues are budgeted according to the rate study that was completed in 2006.
City of Allen 38 FY 2007 Budget
CITY OF ALLEN
REVENUE SUMMARY
2006-2007 FISCAL YEAR
Solid Waste Fund
These fees are charged for residential, commercial, and apartment garbage collection and solid
waste disposal. These fees cover the cost of collection and disposal of this waste by
Community Waste Disposal and the North Texas Municipal Water District. Collections for
garbage, recycling, commercial collections, and solid waste disposal are projected for fiscal year
2006-2007 at $4.55 million.
City of Allen 39 FY 2007 Budget
CRY OF ALLEN
COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES
FOR FISCAL YEAR 2066.2W7
TOTAL AVAILABLE f 54.998.857 f 11,419.129 f 4,110 f 30.496.212 E 5820173 f 1,874,717 f 2101039
EXPENDITURE
General Gavemmenl
10,317,903
-
- 578,389
-
EMe
as Funh
PublkSafety
20,058,714
Gerlsnl
Dabt
TF
WahrB
Solid
DninaOa
Goff
-
Fund
82
Fund
eawar
IN
Uel
Colina
BEGINNINGBALANCE
f 9,517,90
f 1,419,792 f
2,069,684
5222587
E 1.326,523
E 8381
f 95121
REVENUE
Ad Valorem Taxes
22,719.504
9,749,947
-
-
_
-
_
Saes Tax
10.130,830
TrensfersOut
414,677
-
- 2,440,175
74.125
170,575
Frerxdvse Teves
4.627,153
-
-
-
-
-
-
Lkenses and Permits
1,628,000
-
2800053
TOTAL EXPENDITURES
GrentsBContribunons
7,553
-
-
-
2,089,884
-
Chargesfar SeNln9s
1.348,819
-
-
21,531,000
4.517,650
985.730
1.865,918
Fnes
1,5W,W1
-
-
292.500
-
-
macellarmaus
51,963
-
-
149.500Interest
Earned
506.000
253,000
-
228,500
41,000
40,00
-
Raralmusemerds
121.8335
0,000
50,000
-
-
-
Openen9Transfers ln
2,779,750
4,110
2210
153000
TOTAL REVENUES
15,481,010
8,899.30
4.110
22.273.545
4,593.850
1,035,730
2,015.918
TOTAL AVAILABLE f 54.998.857 f 11,419.129 f 4,110 f 30.496.212 E 5820173 f 1,874,717 f 2101039
EXPENDITURE
General Gavemmenl
10,317,903
-
- 578,389
-
-
29.93%
PublkSafety
20,058,714
-
1.57%
Miscellaneous
Publk Works
3,340,534
-
- 14,567,059
4.387,219
817,460
-
Culture 8 RapreeUon
9,798.554
Charges for Services
_
36.39%
-
2,069,684
Community Development
1,964,876
-
- -
GrantAdminisaawn
-
_
_
-
TrensfersOut
414,677
-
- 2,440,175
74.125
170,575
-
DeblSemice
-
10,161,117
- 2,425,876
-
-
-
CapoutPro*w
Be"
2800053
TOTAL EXPENDITURES
45,983,458
10,181,117
- 22,899,279
4,441,354
988,025
2,089,884
ENDING BALANCE
5 9,015489
S 1,258,012
4,110 7,888,933 f
1,478,819 f
888,692
11,355
These amounts represent
mal, Bnendrlg a Is, pmvide l In FY20078om the furMc Indeated.
A list of eslaneted weft lor all prejeoft
Distribution
of Revenues - All Funds
Operating Transfers
In
Ad Valorem Taxes
Reimbum' Ints.34%
29.93%
0.19
Interest Earned
1.57%
Miscellaneous
Sales lex
1.12%
18.57%
Franchise Taxes
Fines
Fines
Licenses nd Permits
Charges for Services
1.50%
36.39%
Grants &
Conkibubons
1.48%
City of Allen 40 FY 2007 Budget
CITY OF ALLEN
COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES
FOR FISCAL YEAR 2006-2007
Special Rewnua
I Internal Sav10e Funds
Can M UnNs
Tool
Parks S
Recraaean
Amara H01e1
Renal Oeeu .Taa
Gnnb 6
S a1Rw.
Rplawmant Risk
Fund Ne nt
Econanla Con,
DOWI mart Dewl M
All FurMs
2006300]
S 3]8285 i
11e/li i
1i/e/l i
a10O2 a
aaVB [m a
12.11% Capital Projects
Grant Administration
5.16%
�+.+uacu,
Community
Developna4M
-
-
-
-
32,528,851
-
-
-
-
-
-
5,025,615
5,025.615
20.181,860
-
-
-
-
-
-
4,827,190
-
-
-
-
-
1,826,000
-
-
1.601.548
-
-
-
-
1.609.048
2,286,224
-
-
-
1,309,162
5,894]27
-
-
39,549,030
-
-
-
-
-
1792,501
118,624
297,545
566.660
-
-
-
-
-
1,221,312
16,000
4,300
6.800
9,00
00
170,00
58,000
135,700
242,000
1,709,100
-
-
-
-
39.300
-
-
211,133
$ 3.034.143 i 421.566 S 732732 $ 1.927.802 5 8027453 $ 7 120392 S 10623413 8 7,425,650 $ 144133,488
159,600 6,000,892 8,238,029 - 25,202,593
315.650 - - - 20.372.384
39,500 - - - 23,131,762
2,543,549 298,960 367.075 - - - - - 15,097,822
- - - - 513,743 2,538,819
1,743,298 - - - - 1,743,298
150.000 - - - - - 132.000 3.381.762
2,693,549 298,880 367,075 1,743,298 514,750 6,000,692 8238,029 453,813 110,673,083
310594 S 122808 S 385857 S 184504 S 5512703 S 1.125.700 S 2,385,384 2,881,837 33,460405
included In line fl a year CIP may b0 found In on Cagbl Projects section MINS book
Distribution
of Expenditures - All Funds
Transfer: Out
Debt Service
3.06%
12.11% Capital Projects
Grant Administration
5.16%
1.58%
Community
Developna4M
General Government
2.29%
22.85%
Culture S, Recreation
13.64%
Public Works Public Safety
20.90% 18.41%
City of Allen 41 FY 2007 Budget
CITY OF ALLEN
ORGANIZATIONAL CHART
City of Allen 42 FY 2007 Budget
CITY OF ALLEN
STAFFING
FISCAL YEAR 2006-2007
Solid Waste Fund
ACTUAL
ORIGINAL
REVISED
PROPOSED
Increase(Deemase)
General Fund
2001-2005
MOS -2006
2005-2006
2008-2007
FY2006 to FY20a7
City Secretary
2.00
200
2.00
2.00
-
Municipal Court"
9.00
9.00
10.00
10.00
3.00
City Administration
5.50
5.50
5.50
5.50
-
Public & Media Relations
3.50
3.50
3.50
3.75
0.25
I.T.
5.00
5.00
5.00
6.00
1.00
Human Resources
4.00
4.00
4.00
4.00
-
Police
123.00
132.00
142.00
149.00
7.00
Parks & Recreation'"
51.25
79.20
79.20
8120
2.00
Library
28.73
33.41
33.41
34.81
1.40
Fire"'"
87.00
88.00
91.00
91.00
-
Building & Code Compliance
16.00
16.00
16.00
17.50
1.50
Planning & Development
10.00
10.00
10.00
11.00
1.00
Community Services
25.00
26.00
26.00
26.00
-
Finance
12.75
13.75
13.75
14.00
0.25
Solid Waste Fund
6.00
5.00
5.00
5.25 0.25
Drainage Fund
6.00
6.00
6.00
6.00 -
Golf Course Fund
25.00
34.00
34.00
34.00 -
Parks & Rec. Special Revenue Fund—
64.98
45.03
45.03
45.03 -
Economic Development Fund
3.00
3.00
3.00
3.00 -
Risk Management Fund
2.00
2.DD
2.00
2.00
Total City of Allen Employees all Funds
558.21
593.89
606.89
621.79 14.90
All positions are shown as full-time equivalents (FTE)
Added Juvenile Case Manager at midyear.
Includes 21.95 FTE's moved from Parks & Recreation Special Revenue Fund in FY2006.
"' Added three Firefighter/Paramedic positions at midyear due to receiving the SAFER grant.
"'" Decrease of 19.95 includes 2 new FTE's minus 21.95 FTE's moved to General fund in FY2006.
City of Allen 43 FY 2007 Budget
CITY OF ALLEN
BEGINNING FUND BALANCE
REVENUES
Ad Valorem Taxes
Sales Tax
Franchise Taxes
Licenses and Permits
Contributions
Charges for Services
Fines
Miscellaneous
Interest Earned
Reimbursements
Operating Transfers In
TOTAL OPERATING REVENUES
CITY OF ALLEN
GENERALFUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2006-2007
2004-2005 2005-2006 2005-2006 2006-2007
ACTUAL BUDGET AMENDED BUDGET
$ 8,391,912 $ 8,838,795 $ 9,380,565 $ 9,517,947
17, 473, 438
19, 828, 714
19, 833, 731
22, 779, 504
7,815,949
8,444,360
9,105,430
10,130,630
3,912,115
3,797,409
4,623,443
4,627,190
1,402,565
1,487,250
1,604,600
1,626,000
4,790
2,000
5,150
7,500
1,386,248
1,283,152
1,285,506
1,348,619
1,669,687
1,540,720
1,317,683
1,500,001
141,849
47,883
386,867
51,983
339,776
337,613
426,000
508,000
473,664
389,873
403,143
121,833
2,339,593
2,411,600
2,408,600
2,779,750
$ 36,959,674 $
39,570,574 $
41,400,153 $
45,481,010
TOTAL AVAILABLE $ 45,351,586 $ 48,409,369 $ 50,780,718 $ 54,998,957
General Government
6,784,076
7,959,340
7,616,133
10,317,903
Public Safety
16,190,179
17,722,985
18,253,652
20,056,714
Public Works
2,926,481
3,199,644
3,405,187
3,340,534
Culture & Recreation
6,222,122
8,900,255
9,136,481
9,798,554
Community Development
1,693,019
1,766,114
1,765,051
1,964,876
TOTAL OPERATING EXPENDITURES $ 33,815,877 $ 39,548,338 $ 40,176,504 $ 45,478,581
FUND BALANCE BEFORE TRANSFERS $ 11,535,709 $ 8,861,031 $ 10,604,214 $ 9,520,376
Transfers Out 2,155,144 608,600 1,086,267 504,877
TOTAL GENERAL FUND EXPENDITURES $ 35,971,021 $ 40,156,938 $ 41,262,771 $ 45,983,458
ENDING FUND BALANCE 9,380,565 $ 8,252,431 $ 9,517,947 $ 9,015,499
DAYS OPERATIONAL EXPENSES IN RESERVE
Fund Balance Required: 60 days operational expenses
71.6
$ 7,558,925
City of Allen FY 2007 Budget
45
CITY OF ALLEN
GENERAL FUND REVENUE FY 2006-2007
Community
Franchise Taxes
Development
Culture &
Licenses and
10.16%
Recreation
1.10%
Permits
Charges for
Sales Tax
3.58 �0
Services
22.26%
2.97%
Public Works
Fines
3.30 %
43.62%
Miscellaneous
0.12°
Interest Earned
1.12%
Reimbursements
0.27%
Ad Valorem Taxes
Transfers In
50.09%
6.10%
EXPENDITURES BY FUNCTION FY 2006.2007
Community
Development
Culture &
427% Transfers Out
Recreation
1.10%
2131%
General
Government
22.44%
Public Works
7.26%
Public Safety
43.62%
City of Allen 47 FY 2007 Budget
CITY OF ALLEN
GENERALFUND
REVENUES
FISCAL YEAR 2006-2007
2004-2005 2005-2006 2005.2006 2006-2007
REVENUE - DETAIL ACTUAL BUDGET AMFNDE BUDGET
Current
$
17,210,871
$
19,420,234
$
19,420,234
$
22,362,816
Delinquent
163,981
187,915
187,915
203,442
Penalty & Interest
98,147
110,855
110,855
121,628
Miscellaneous
439
-
5,017
-
Rollback
109,710
109,710
91,618
SUBTOTAL $
17,473,438
$
19,828,714
$
19,833,731
$
22,779,504
SALES TAX
Municipal Sales Tax
7,749,679
8,373,710
9,033,250
10,051,230
Mixed Drink Tax
66,270
70,650
72,180
79,400
SUBTOTAL $
7,815,949
$
8,444,360
$
9,105,430
$
10,130,630
FRANCHISE TAXES
Electric
2,401,523
2,343,268
2,846,588
2,802,220
Gas
530,564
489,544
657,000
635,950
Communication
329,533
319,700
342,000
373,670
Cable
376,554
379,505
416,930
440,350
Solid Waste
273,941
265,392
360,925
375,000
SUBTOTALS
3,912,115
3,797,409
$
4,623,443
$
4,627,190
PERMITS & LICENSES
Single Family Permits
617,918
792,000
846,000
840,000
Multi -Family Permits
143,747
140,000
157,400
120,000
Commercial Permits
279,902
243,500
243,500
300,000
Building Permits -Other
158,803
143,000
155,000
155,000
Tree Permits
12,300
1,500
1,200
1,500
Uniform Fire Code Permits
35,060
20,000
25,000
25,000
Health Permits
37,300
37,000
37,000
40,000
Sign Permits
30,300
36,750
45,000
45,000
Clearing & Grading Permit
3,000
2,000
2,000
2,000
Development Permits
5,050
2,500
2,500
2,500
Animal Licenses
42,930
40,000
55,000
60,000
Licenses & Registrations
36,255
29,000
35,000
35,000
SUBTOTAL $
1,402,565
$
1,487,250
$
1,604,600
$
1,626,000
CONTRIBUTIONS
Donations/Sponsorships
4,790
2,000
5,150
7,500
SUBTOTAL $
4,790
$
2,000
$
51150
7,500
CHARGES FOR SERVICE
Court Fees
25,014
30,447
18,482
19,904
Teen Court
600
1,200
920
1,200
Arrest Fees
62,587
71,505
48,604
51,315
Police Reports
11,491
11,000
12,000
13,000
Reproduction Revenues
3,885
5,000
6,000
7,700
Zoning/Platfing/Admin Fees
116,567
90,000
100,000
100,000
City of Allen 48 FY 2007 Budget
CITY OF ALLEN
GENERALFUND
REVENUES
FISCAL YEAR 2006-2007
Court Fines
2004-2005
ACTUAL
2005-2006
BUDGET
2005-2006
AMENDED
2006-2007
BUDGET
CHARGES FOR SERVICE - cont.
Alarm Registration Fees
107,825
105,000
105,000
105,000
Abandoned Property
-
-
10,000
20,000
Finger Print Revenue
11,220
12,000
12,000
13,000
Ambulance Services
521,678
490,000
550,000
550,000
Fire Reinspections
1,775
2,000
2,500
2,500
Reinspection Fees
230,775
265,000
220,000
265,000
Inspection Fees
292,831
200,000
200,000
200,000
Special Activities/Recreation Fees
11,054
-
4,043
SUBTOTAL
$ 1,386,248
$ 1,283,152
$ 1,285,506
$ 1,348,619
Court Fines
1,604,492
1,452,720
1,234,683
1,411,001
False Alarm Fines
20,062
23,000
23,000
23,000
Library Fines
45,133
65,000
60,000
66,000
SUBTOTAL
$ 1,669,687
$
1,540,720
$
1,317,683
$
1,500,001
MISCELLANEOUS
Sale of Land/Buildings
-
-
315,600
-
Auction Revenue
11,054
4,043
4,043
1,000
Interest
339,776
337,613
426,000
508,000
Street Light Surcharge
20,000
46,721
32,000
Miscellaneous
130,795
23,840
20,503
18,983
SUBTOTAL
$ 461,625
$
385,496
$
812,867
$
559,983
REIMBURSEMENTS
School Resource Officer
245,321
259,700
259,700
-
Street Sign Reimbursement
2,733
1,500
1,500
1,500
Other Reimbursements
225,610
128,673
141,943
120,333
SUBTOTAL
$ 473,664
$
389,873
$
403,143
$
121,833
OTHER FINANCING SOURCES
Operating Transfer In
2,339,593
2,411,600
2,408,600
2,779,750
SUBTOTAL
$ 2,339,593
$
2,411,600
$
2,406,600
$
2,779,750
TOTAL OPERATING REVENUES
$ 36,959,674
$
39,570,574
$
41,400,153
$
45,481,010
City of Allen 49 FY 2007 Budget
CITY OF ALLEN
TAXSTRUCTURE
FISCAL YEAR 2006-2007
ASSESSED VALUE (Final Certified) - 2006 Tax Year $ 5,719,244,070
REVENUE AT $.558 PER $100 VALUATION $ 31,913,382
CONTRIBUTION TO DEBT SERVICE
9,551,060
CONTRIBUTION TO GENERAL FUND
100.0% COLLECTION RATE $ 22,362,302
TAX RATE DISTRIBUTION
RATE PERCENT AMOUNT
GENERAL FUND 0.391001
70.07%
$
22,362,302
DEBT SERVICE FUND 0.166999
29.93%
9,551,080
0.558000
100.00%
$
31,913,362
City of Allen 50 FY 2007 Budget
CITY OF ALLEN
REVENUE ASSUMPTIONS
FISCAL YEAR 2006-2007
Assumptions Used for Projecting 2006-2007 Revenues
1. Tax rate used = $ .558
- Based upon certified FY07 appraised value of $5,719,244,070 (10.8% increase)
- FY06 final assessed value = $5,161,661,317
2. Growth in sales tax revenue of 11.27% over FY06 revised budget
- FY2006 sales taxes through July are 19.1% greater than the same period FY05
- Amended FY2006 to be 16.56% over FY05
3. Overall City growth
- FY07 Residential growth projected at 1,300 permits
- FY07 Commercial growth projected at 23% for anticipated development
- FY07 Multi -family projected at 24% decrease based upon discussions with developers
4. Population - FY07 approximately 79,283
5. Franchise fees
Electric: TU electric franchise includes a settlement amount of $167,250 plus regular annual
amount. FY06 will receive an additional quarterly distribution due to changing to
quarterly payments.
CoSery and GCEC electric franchises projected at a combined 10.66% increase over
the revised FY06 budget. Commodity prices and consumption affect this revenue
source
Gas: TXU gas franchise projected at 1.0% decrease from the revised FY06 budget
CoSery gas franchise projected at a 10.9% decrease from the revised FY06 budget
Natural gas commodity prices were very high in FY06.
Telephone: Access line fees projected at an increase of 9.26%, which reflects growth in the
telecommunications provided to citizens and businesses.
Cable: Cable franchise fees projected at 5.6% above revised FY06
City of Allen FY 2007 Budget
51
CITY OF ALLEN
GENERALFUND
EXPENDITURES BY FUNCTION
FISCAL YEAR 2006.2007
TOTAL OPERATING EXPENDITURES
2004-2005
ACTUAL
$
2005-2006
BUDGET
$
2005-2006
AMENDED
$
2006-2007
BUDGET
General Government
City Secretary
215,236
$
233,566
$
257,783
$
351,798
Municipal Court
457,213
570,503
581,473
590,896
City Administration
553,646
570,531
561,145
596,925
Public & Media Relations
233,380
290,661
294,947
307,625
Information Technology
905,071
984,809
991,937
1,655,218
Human Resources
495,955
486,386
517,075
557,009
Internal Services
2,239,968
2,907,800
2,506,670
4,282,475
Building Maintenance
760,390
893,643
870,667
880,396
Finance
923,217
1,021,441
1,034,436
1,095,561
Total General Government
$ 6,784,076
$
7,959,340
$
7,616,133
$
10,317,903
Public Sof*,
Police
8,964,606
9,821,031
10,230,138
11,508,582
Fire
7,225,573
7,901,954
8,023,514
8,548,132
Total Public Safety
$ 16,190,179
$
17,722,985
$
18,253,652
$
20,056,714
Public Works,
Community Services Administration
273,141
286,008
276,118
294,863
Streets
817,695
914,336
1,023,135
880,171
Engineering
1,835,645
1,999,300
2,105,934
2,165,500
Total Public Works
$ 2,926,481
$
3,199,644
$
3,405,187
$
3,340,534
Culture & Recreation,
Parks & Recreation
4,554,600
6,819,574
7,110,735
7,566,734
Library
1,667,522
2,080,681
2,025,746
2,231,820
Total Culture & Recreation
$ 6,222,122
$
8,900,255
$
9,136,481
$
9,798,554
Community Development,
Building & Code Compliance
958,774
1,005,388
983,797
1,104,436
Planning & Development
734,245
760,726
781,254
860,440
Total Community Development
$ 1,693,019
$
1,766,114
$
1,765,051
$
1,964,876
TOTAL OPERATING EXPENDITURES
$ 33,815,877
$
39,548,338
$
40,176,604
$
45,478,581
Total Transfers Out
$ 2,155,144
$
608,600
$
1,086,267
$
504,877
TOTAL EXPENDITURES 35,971,021 40,156,938 $ 41,262,771 $ 45,983,458
City of Allen 52 FY 2007 Budget
CITY OF ALLEN
EXPENDITURES BY CLASSIFICATION
AS A PERCENT OF TOTAL GENERAL FUND BUDGET
FISCAL YEAR 2006-2007
2005-2006
2004-2005 % OF REVISED % OF 2006-2007 % OF
ac ISL_.S�FICATION ACTUAL ACTUAL BUDGET WIDGET BUDGET BUDGET
Personnel Services $
24,381,101
67.78% $
28,290,173
68.56% $
31,652,558
68.83%
Operations
7,655,758
21.28%
9,903,983
24.00%
11,159,311
24.27%
Professional Services
1,361,847
3.79%
1,654,613
4.01%
1,876,962
4.09%
Capital
417,171
1.16%
327,735
0.79%
787,750
1.71%
Transfers
2,155,144
5.99%
1,086,267
2.63%
504,877
1.10%
TOTAL $
35,971,021
$
41,262,771
$
45,963,458
General Fund
Expenditures By Classification
Operations
24.27%
Professional
Services
4.09%
Capital
1.71%
Transfers
Personnel 1.10%
Services
68.83%
City of Allen
53
FY 2007 Budget
CITY OF ALLEN
CITY SECRETARY
DIVISIONS
CITY SECRETARY 001-1000
MAYOR AND COUNCIL 001-1010
City Secretary
1
Senior Administrative Assistant
1
City of Allen 55 FY 2007 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND CITY SECRETARY 001-1000.411
DEPARTMENT DESCRIPTION
The City Secretary's Office is responsible for the
administration of city elections, citywide Records
Management program, and the annual Board
and Commission appointment process. The
Office operates the Municipal Records Center for
the storage of inactive city records until such
time as those records may be disposed of and to
identify, preserve, and serve as custodian of the
city's historical records.
DEPARTMENT NARRATIVE
Accomplishments for FY 2006:
:• Conducted the annual orientation program
for newly appointed and reappointed Board
and Commission members
Relocated the Records Center and
completed the annual destruction of city
records in accordance with the Texas State
Library requirements
:• Conducted annual open records and open
meetings training program for city personnel
:• Conducted annual protocol training program
for city personnel in conjunction with the
Public and Media Relations Officer
Coordinated the Administrative Support
Team
Codified the City of Allen's Land
Development Code and completed
Supplement No. 2 to the Code of Ordinances
Conducted records management training for
Records Liaison Officers
3 Complied with the Public Information Act in
responding to requests for open records in a
timely fashion
Conducted the May 13, 2006 General
Election for Council Place Nos. 1, 3 and 5
Objectives for FY 2007:
Respond promptly to requests for
documents so that customers receive
information in a timely manner
:• Publish legal notices to satisfy State law
and to inform the public through print
media
:• Maintain official city records to ensure the
efficient retrieval of those records
Administer city elections in accordance
with State Law being unbiased and ethical
in the process
Provide increased support and training for
the Records Management program
ensuring compliance with the Texas State
Library guidelines for records management
:• Continue the program to encourage and
increase voter participation in city elections
Continue annual open records and open
meetings training program for city
personnel
City of Allen 56 FY 2007 Budget
'URE SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
EXPENDITURE DETAIL
ACTUAL
BUDGET
AMENDED
BUDGET
;ATION
ACTUAL
BUDGET
AMENDED
BUDGET
Services
126,957
133,398
134,688
168,148
,
88,279
100,168
123,095
183,650
al Services
-
-
-
-
PERSONNEL SUMMARY
FULL TIME
City Secretary
Senior Administrative Assistant
TOTAL FULL TIME
2004-2005
ACTUAL
1
1
2
2005-2006
BUDGET
1
1
2
2005-2006
AMENDED
1
1
2
2006-2007
BUDGET
1
1
2
EXPENDITURE DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
98,723
103,031
104,615
108,870
Council Salaries'
-
-
-
27,600
Longevity
576
672
672
768
Overtime
188
193
74
100
FICA
7,453
7,761
7,933
8,271
TMRS
10,147
10,598
10,765
10,964
Workers Compensation
298
322
315
238
Health Insurance
8,018
9,093
8,661
9,533
Dental Insurance
857
965
850
1,010
Long-term Disability
306
344
367
370
Life Insurance
283
310
328
316
Flexible Spending
108
109
108
108
SUBTOTAL $
126,957
$ 133,398
$ 134,688
S 168,148
OPERATIONS
Conferences & Training
26,442
22,962
24,414
31,260
Dues 8 Subscriptions
761
1,065
1,065
1,070
Mileage
266
71
71
50
Printing & Reproduction
3,355
1,940
1,260
2,870
Advertising
6,671
5,000
6,436
6,500
Meeting & Receptions
14,066
13,205
13,205
16,250
Charitable Contributions
-
-
-
75,000
Ordinance Codification
14,790
11,000
8,000
11,000
' Council Salaries previously paid from Mayor and Council Payments (see detail next page). Beginning
in FY2007, the amount proposed includes the Mayors salary at $500 per month,
and the six Council
Members' salaries at $300 per month.
City of Allen
57 FY 2007 Budget
FUND
GENERAL FUND
DEPARTMENT
CITY SECRETARY
ACCOUNT
001-1000411
2004-2005 2005-2006
2005-2006
2006-2007
ACTUAL BUDGET
AMENDED
BUDG
OPERATIONS - cont
2,033
1,000
1,000
1,000
Office Supplies
Boards & Commissions
3,346
5,000
5,000
5,000
Small Tools & Minor Equipment
9,020
-
1.267
-
Equipment Maintenance
-
515
300
500
Professional Services
30
2,250
8,317
4,150
Mayor & Council Payments'
1,970
21160
1,980
-
Elections
422
9,000
25,780
9,000
Records Management
5107
25,000
25,000
20,000
SUBTOTAL
$ 86,279 $
100,168
$ 123,095
$ 163,650
DEPARTMENT TOTALS
$ 215,236 $
233,566
$ 257,783
$ 351,798
' Beginning in FY2007, Council payments are proposed in the Personnel category, in Council Salaries (see
detail on previous page).
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 58 FY 2007 Budget
MUNICIPAL COURT
DIVISION 001-1200
Finance Director
Municipal Court Administrator
1
Juvenile Case Manager Municipal Court Supervisor Warrant Officer/Bailiff`
1 1 1
Deputy Court Clerk Senior Court Clerk
5 IF 1
*Also reports to Patrol Services Captain in Police Department
59
City of Allen FY 2007 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND MUNICIPAL COURT 001-1200412
❖ Investigate possibility of implementing
DEPARTMENT DESCRIPTION
imaging on the PCSS software system for
all court documents
The Municipal Court is responsible for the
❖ Hold two warrant round ups to collect on
maintenance of court records on the disposition
outstanding warrants
of rases, the issuance of warrants for those
individuals who do not meet their obligations to
the court, and the collection of fines.
PROGRAM NARRATIVE
Accomplishments for FY 2006:
❖ Implementing APS hand held ticket writers
:• Held "warrant round ups" to collect on
outstanding warrants
?• Completed the relocation of the Court
operations to a new facility in December
2005
:• Implemented a Juvenile Case Manager
program
:• Continued with PCSS training of current
staff
Objectives for FY 2007:
Investigate possibility of paying court fines
over the telephone and/or Internet
:• Continue to improve warrant collections by
serving current warrants
:• Explore potential of expanding community
service program
Continue to identify and implement methods
to improve customer service in Municipal
Court
:• Complete and implement standard
operating procedures manual for the
Municipal Court
❖ Additional training on report writing module
on PCSS software
City of Allen 60 FY 2007 Budget
FUND
GENERAL FUND
DEPARTMENT
MUNICIPAL COURT
2005-2006
ACCOUNT
001-1200-412
EXPENDITURE SUMMARY
20042005 2005-2006
2005-2006
2006-2007
AMENDED
ACTUAL BUDGET
AMENDED
BUDGET
CLASSIFICATION
Municipal Court Administrator
Personnel Services
423,301 447,466
439,969
470,344
Operations
22,716 105,517
122,034
104,837
Professional Services
11,196 17,520
19,470
15,715
Capital
- -
-
-
DEPARTMENTTOTAL $
457,213 $ 570,503
E_ 581,473
590,896
PERSONNEL SUMMARY
20042005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGE T
AMENDED
BUDGET
FULL TIME
Municipal Court Administrator
1
1
1
1
Municipal Court Supervisor
1
1
1
1
Senior Court Clerk
0
1
1
1
Deputy Court Clerk
5
4
4
4
Municipal Court Judge
1
1
1
1
Juvenile Case Manager'
0
0
1
1
Police (Warrant) Officer"
1
1
1
1
TOTAL FULL TIME
9
9
10
10
' Funded in Grants and Special Revenue
fund by Juvenile Case Manager Fund
fee revenue
" Funded in Grants and Special Revenue fund by Court Security fee revenue
EXPENDITURE DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
310,195
323,834
318,469
338,443,
Longevity
1,360
1,816
1,780
1,816
Overtime
2,905
4,560
5,000
5,500
FICA
22,908
23,768
24,121
25,643
TMRS
32,059
33,281
33,110
34,026
Workers Compensation
1,002
1,010
968
739
Health Insurance
47,371
53,155
51,203
58,003
Dental Insurance
3,763
4,184
3,509
4,379
Long-term Disability
936
1,016
1,047
1,065
Life Insurance
680
733
748
730
Flexible Spending
122
109
14
-
SUBTOTAL
$ 423,301
$ 447,466 $
439,969
$ 470,344
OPERATIONS
Conferences & Training
3,083
5,050
5,050
6,500
Dues & Subscriptions
166
575
575
800
Mileage
160
175
175
175
Electricity
-
69,850
74,867
74,867
Water
-
1,160
1,160
1,230
Printing & Reproduction
6,114
8,000
18,000
8,765
Advertising
-
500
500
300
Jury Fees
3,996
2,000
3,500
4,000
Teen Court
17
1,000
1,000
1,000
City of Allen 61 FY 2007 Budget
FUND
GENERAL FUND
DEPARTMENT
MUNICIPAL COURT
ACCOUNT
001-1200-412
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATIONS - cont.
Vehicle & Equipment Replacement
7,097
10,107
10,107
-
Office Supplies
1,783
5,600
5,600
5,700
Small Tools & Minor Equipment
-
-
-
-
Equipment Maintenance
300
1,500
1,500
1,500
SUBTOTAL
$ 22,716
It 105,517
$
122,034
It
104,837
PROFESSIONAL SERVICES
Professional Services
4,756
10,520
10,520
6,500
Credit Card Costs
6,440
7,000
8,950
9,215
SUBTOTAL
$ 11,196
It 17,520
$
19,470
$
15,715
CAPITAL
Computer Equipment
-
-
SUBTOTAL
—V -
$ -
$
-
$
-
DEPARTMENT TOTALS
457,213
$ 570,503
$
581,473
$
590,896
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 62 FY 2007 Budget
CITY ADMINISTRATION
DIVISION 001-1501
City Manager
1
Executive Assistant to CM
1
Assistant City Manager
1
Sr. Administrative Assistant Management Analyst
1
City of Allen fi3 FY 2007 Budget
1111111r,,
DEPARTMENT DESCRIPTION
The City Manager serves under the policy
direction of the City Council and is
responsible for making recommendations to
the Council concerning policies and
programs and developing methods to
ensure the efficient operation of city
services. The office of the City Manager
coordinates and administers the
implementation of ordinances, policies and
procedures that will provide for the orderly,
positive and planned growth and
development of the City of Allen.
DEPARTMENT NARRATIVE
Accomplishments for FY 2006:
❖ Negotiated agreements for the creation
of a $22.7 million Tax Increment
Reinvestment Zone for a 16.3 acre
development at the southwest corner of
US 75 and Bethany Drive
❖ Provided oversight in various
construction projects including the
Senior Recreation Center, the
renovation of the former Library for
Municipal Court and Parks & Recreation
Administration
:• Continued implementation of the City
Council's Strategic Plan through
facilitating the annual workshop meeting
and ensuring goals are accomplished
G Continued the City of Allen's
commitment to service excellence
through the employee P.R.I.D.E.
program. The organizational values
P.R.I.D.E. stand for People First,
Respect, Integrity, Deliver, and Excel
City of Allen 64
Participated in the planning for SH 121
main lanes and working cooperatively
with area cities and Collin County to
provide input regarding the concept of
SH 121 becoming a toll road
A Prepared the annual budget with a
reduction of the tax rate for the
thirteenth straight year
Objectives for FY 2007:
❖ Continue to execute the policies and
directives of the City Council in the
areas of communications and city
operations
A Continue to identify and participate in
mutually favorable partnerships with
other public and private organizations in
order to better provide services and
benefits to the City of Allen
:• Continue to offer employees
professional growth and development
opportunities while identifying outlets to
celebrate organizational successes
Encourage creativity, flexibility and
accessibility in responding to customers'
requests
:• Maintain fiscally responsible policies
and procedures to continue to operate
the City of Allen in a cost efficient
manner
FY 2007 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
CITY ADMINISTRATION
001-1500413
EXPENDITURE SUMMARY
2004-2005
2005-2006
2005-2006
2006-2DO7
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
524,661
551,810
536,860
571,733
Operations
21,140
18,721
18,702
25,192
Professional Services
7,845
-
5,583
-
Capital
-
-
-
-
DEPARTMENT TOTAL $
553,646
570,631
$ 561,145
$ 596,925
PERSONNEL SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
City Manager
1
1
1
1
Assistant City Manager
1
1
1
1
Executive Assistant to City Manager
1
1
1
1
Management Analyst
0
1
1
1
Senior Administrative Assistant
1
1
1
1
Intern
1
0
0
0
TOTAL FULL TIME
5
5
5
5
PART-TIME
Temporary Assistant City Manager
0.5
0.5
0.5
0.5
TOTAL PART TIME
0.5
0.5
0.5
0.5
EXPENDITURE DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
405,753
419,641
400,377
430,362
Longevity
1,160
1,380
1,380
1,640
Overtime
3,341
4,139
4,139
4,139
Deferred Compensation
8,446
8,622
11,370
12,250
FICA
25,385
25,446
28,468
26,502
TMRS
39,864
42,701
42,201
43,125
Worker's Compensation
1,448
1,351
1,263
981
Health Insurance
29,184
37,716
35,206
39,195
Dental Insurance
2,611
3,061
2,841
3,373
Long-term Disability
797
923
970
956
Life Insurance
1,069
1,213
1,229
1,194
Flexible Spending
203
217
216
216
Car Allowance
5,400
5,400
7,200
7,800
SUBTOTAL -f--
524,661
$ 551,810
$ 536,860
$ 571,733
City of Allen 65 FY 2007 Budget
FUND
GENERAL FUND
DEPARTMENT
CITY ADMINISTRATION
ACCOUNT
001-1500413
2004-2005
2005-2006
2005-2006
20062007
ACTUAL
BUDGE T
AMENDED
BUDGET
OPERATIONS
Conferences & Training
13,685
8,210
9,566
14,542
Dues & Subscriptions
3,616
3,925
3,925
4,000
Mileage
10
36
36
100
Printing & Reproduction
90
150
75
150
Advertising
Board & Commission Training
84
2,266
-
2,900
-
2,900
2,900
Office Supplies
1,369
3,500
2,200
3,500
SUBTOTAL
$ 21,140
$ 18,721
$
18,702
$ 25,192
PROFESSIONAL SERVICES
Professional Services7,845
-
5,583
-
SUBTOTAL
$ 7,845
$ -
$
5,583
DEPARTMENT TOTALS
553,646
570,531
$
561,145
$ 596,925
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 66 FY 2007 Budget
PUBLIC AND MEDIA RELATIONS
DIVISION 001-1530
EAssistafCitynager
Public and Media Relations Officer
1
Video Producer
1
Video Production Coordinator Video Production Assistant
1 .75
City of Allen 67 FY 2007 Budget
FUND PUBLIC AND MEDIA RELATIONS
DEPARTMENT DESCRIPTION
The Public and Media Relations Office
provides information about city government
and services to residents and the media.
The office produces the City's
quarterly newsletter and annual report;
oversees the City's website and manages
the government access channel, Alien City
Television/ACTV-15. The office also helps
coordinate special events and works with
other city departments regarding education,
outreach, and marketing efforts.
DEPARTMENT NARRATIVE
Accomplishments for FY 2006:
Assisted with communication efforts related
to the survey and media comments by the
Texas Municipal Police Association
Continued video on demand service to
increase the availability to those having
access to City Council meetings, Planning &
Zoning meetings, Access Allen and City
News (residents that do not have cable can
access programming online)
Video production efforts included the
addition of a monthly news report,
development of PRIDE training video,
PRIDE rally video, employee awards
banquet video and Parks and Recreation
training videos
:• Video production received a total of 19 state
and national awards for original
programming. Awards included four Beacon
Awards and one Telly Award along with
various awards from NATOA, TATOA,
3CMA, and Keep Texas Beautiful
Association
Objectives for FY 2007:
Initiated the web redesign and development
process by selecting contractor and setting
initial departmental meetings, reviewing •? Complete web redesign project
design models and establishing action plan
:• Launched new design and name change for Update the communication plan
the City's quarterly newsletter. Used an
expanded newsletter format to produce the
annual report mailed to citizens (for the first Update the event protocol policy
time)
Provided support for the grand opening of
the senior center, Allen USA and other city
events and ceremonies
Produced two special newsletters and a
variety of articles regarding the drought
emergency issue
:• Launched a new design and format for the
employee newsletter and provided
promotional and script support for the
annual employee banquet
City of Allen 68
:• Develop a marketing plan for the
City of Allen to incorporate graphic identity,
cohesive publications and promotional
materials
•:• Assist in research efforts related to e-
commerce and web management systems
:• Continue production of original and award
winning programming.
FY 2007 Budget
FUND
DEPARTMENT
ACCOUNT
GENERALFUND
PUBLIC AND MEDIA RELATIONS
001-1530-413
EXPENDITURE SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
206,723
210,966
215,549
228,405
Operations
22,102
32,895
32,598
33,020
Professional Services
4,555
46,800
46,800
46,200
Capital
-
-
-
DEPARTMENT TOTAL
233,380
$ 290,661
$ 294 947
$ 307,625
PERSONNEL SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Public Information Officer
1
1
1
1
Video Producer
1
1
1
1
Video Production Coordinator
1
1
1
1
TOTAL FULL TIME
3
3
3
3
PARTTIME
Video Production Assistant
0.5
0.5
0.5
0.75
TOTAL PART TIME
0.5
0.5
0.5
0.75
EXPENDITURE DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
141,598
146,690
153,926
162,094
Longevity
512
656
682
850
Overtime
16,509
14,822
8,138
8,200
Deferred Compensation
-
-
-
-
FICA
11,369
10,570
11,541
12,018
TMRS
16,202
15,058
16,065
16,295
Worker's Compensation
459
457
467
636
Health Insurance
17,733
20,112
22,289
25,581
Dental Insurance
1,573
1,772
1,562
1,854
Long-term Disability
388
432
466
473
Life Insurance
218
234
250
242
Flexible Spending
162
163
163
162
Car Allowance
SUBTOTAL
$ 206,723
$ 210,966
$ 215,549
$ 228,405
City of Allen 69 FY 2007 Budget
FUND
GENERAL FUND
DEPARTMENT
PUBLIC AND MEDIA RELATIONS
ACCOUNT
001-1530-413
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATIONS
Conferences & Training
3,095
3,122
2,740
3,800
Dues & Subscriptions
2,721
3,900
3,900
4,590
Mileage
-
36
36
100
Clothing & Uniforms
228
205
205
210
Printing & Reproduction
11,636
15,700
15,700
17,815
Advertising
1,264
600
500
600
Audio Visual Expenses
387
5,455
5,455
1,500
Gasoline
247
500
685
685
Office Supplies
1,383
1,800
1,800
1,800
Small Tools & Minor Equipment
777
1,173
1,173
1,500
Vehicle Maintenance
364
404
404
420
SUBTOTAL
$
22,102
$ 32,695
$
32,598
$
33,020
PROFESSIONAL SERVICES
Professional Services
4,555
46,800
46,800
46,200
SUBTOTAL
$
4,555
$ 46,800
$
46,800
$
46,200
CAPITAL OUTLAY
Machinery and Equipment
-
-
--$
-
-
SUBTOTAL
$
-
$
-
$
-
DEPARTMENT TOTALS
$
233,380
$ 290,661
$
294,947
$
307,625
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 70 FY 2007 Budget
INFORMATION TECHNOLOGY
DIVISIONS
IT ADMINISTRATION 001-1610
IT INTERNAL ITEMS 001-1620
Director
AS400 System AdministratorIT Systems Supv.
1 1
IT Systems Administrator IT Technician
1 H 2
71 FY 2007 Budget
Qty of Allen 9
FUND
DEPARTMENT DESCRIPTION
The Information Technology (IT) department's
responsibilities include installation and
maintenance of hardware and software,
supervision and maintenance of the City's
technology infrastructure, and support services
for the network and desktop environments. The
IT staff also provides support to the Library and
Emergency Services dispatching systems for
continued support to the community.
DEPARTMENT NARRATIVE
Accomplishments for FY 2006:
Leased and installed a new AS/400 for our
base Financial system
•} Installed the H.T.E. HRIS module for Human
Resources and coordinated all training for
this software module
Installed a Windows Update server to
automatically push all software updates to all
desktop equipment
Started a Technology Committee to help with
the direction of the network for future growth
and productivity
Hired eGov Consulting to help with writing a
5 year strategic plan and it was completed in
July 2006
Developed a 4 year replacement program for
all server and desktop equipment
4 Replaced the network at Chase Oaks Golf
Course and coordinated the upgrade of the
Golf System software package that runs the
course
Objectives for FY 2007:
Build a new server room in the basement of
city hall to support our 5 year strategic plan
•:• Start the replacement cycle of all desktop
equipment with a lease program
Install a 2 terabyte data storage system
:• Purchase a network management software
system
Replace all our core switches in the
basement of city hall and Police Department
•i Firewall the PD network to comply with
CJIS requirements
Hire a Network Systems Supervisor I
Project Manager
Major Budget Items for FY 2007:
❖ Start a computer replacement / lease
program for all desktop equipment
:• Build a new server room in the basement of
city hall
:• Install a 2 terabyte data storage server
Avg. Number of Days to Resolve
IT Requests
2000 2001 2002 2003 2004 zoos 2UU5
City of Allen
2 FY 2007 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
IT
001-1600-413
EXPENDITURE SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
322,406
354,391
361,519
470,324
Operations
529,330
612,418
612,418
637,394
Professional Services
25,894
18,000
18,000
18,000
Capital
27441
-
-
529,500
DEPARTMENT TOTAL
905,071 $
984,809
$ 991,937
1,655,218
PERSONNEL SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Director
1
1
1
1
IT Systems Supervisor
0
0
0
1
System Administrator
1
1
1
1
AS/400 System Administrator
1
1
1
1
IT Specialist
1
1
1
1
IT Technician
1
1
1
1
TOTAL FULL TIME
5
5
5
6
EXPENDITURE DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
240,948
260,087
268,991
347,338
Longevity
1,156
1,268
1,268
1,540
Overtime
8,031
8,259
8,259
8,259
FICA
18,461
19,357
20,288
26,151
TMRS
25,505
26,711
27,941
34,888
Worker's Compensation
742
810
817
3,210
Health Insurance
23,991
33,674
29,806
43,301
Dental Insurance
2,288
2,737
2,554
3,644
Long-term disability
727
869
938
1,181
Life Insurance
539
619
657
752
Flexible Spending
18
-
-
60
SUBTOTAL
$ 322,406 $
364,391
$ 361,519
$ 470,324
OPERATING EXPENSES
Conferences & Training
9,634
11,120
11,120
18,270
Dues & Subscriptions
806
810
810
810
Tetephone
74,382
85,160
85,160
85,160
Printing & Reproduction
222
150
150
150
Rentals & Leasing
61
100
100
100
Database Services
3,660
10,000
10,000
10,000
Computer Costs & Supplies
286,577
344,138
344,138
354,133
City of Allen 73 FY 2007 Budget
FUND
GENERAL FUND
DEPARTMENT
IT
ACCOUNT
001-1600-413
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont
Gasoline
-
300
300
300
Lease Expenses
-
22,000
22,000
22,000
Vehicle & Equipment Replacement
87,500
26,520
26,520
-
Office Supplies
717
600
600
600
Computer Supplies
36,607
70,000
70,000
95,781
Small Tools and Minor Equipment
-
-
-
4,040
Vehicle Maintenance
-
770
770
800
Computer Maintenance
29,164
40,750
40,750
45,250
SUBTOTAL
-$--
529,330
$ 612,418
$ 612,418
$
637,394
PROFESSIONAL SERVICES
Professional Services
25,894
18,000
18,000
18,000
SUBTOTAL
$
25,894
$ 18,000
$ 18,000
$
18,000
CAPITAL OUTLAY
Computer Equipment
27,441
-
529,500
SUBTOTAL
$
27,441
$ -
$ -
$
529,500
DEPARTMENT TOTALS
$
905,071
$ 984,809
991,937
$
1,655,218
CAPITAL EXPENDITURES LIST
2006-2007
BUDGET
COMPUTER EQUIPMENT
Routers and Uplinks for Basement and Police Department
29,500
IT Master Plan
500,000
TOTAL CAPITAL
$
529,500
City of Allen 74 FY 2007 Budget
HUMAN RESOURCES
DIVISION 001-1700
Director
1
Sr. Administrative Assistant
1
Human Resources Manager
1
Human Resources Technician
1
City of Allen 75 FY 2007 Budget
FUND HUMAN
DEPARTMENT DESCRIPTION
Human Resources works in partnership with
departments to maximize their workforce to
ensure they deliver the highest level of services
to both our external and internal customers.
The department provides management
expertise in manpower planning, compensation
and benefits planning, diversity and employee
relations issues, training, and long-range
human resources planning.
The Human Resources department's vision
statement is "To create a positive
environment where everyone matters".
PROGRAM NARRATIVE
Accomplishments for FY 2006:
Conducted four P.R.I.D.E. rallies, awarded
the 3f° annual "Day of P.R.I.D.E." awards,
and presented the 3"' annual "Excellence in
P.R.I.D.E" awards to five outstanding
employees who went above and beyond in
providing effective customer service to both
extemal and internal customers
Facilitated the 7' Annual Employee Day at
the Park and the 10"' Annual Employee
Awards Banquet
❖ Assisted departments with various forms
employee relations issues
Facilitated/organized Succession Planning
training for Management Team
:• Represented the City in numerous
unemployment compensation claims
Facilitated/organized the 0 Generation of
Dynamic Leadership Series, a component
of the City's Mentoring Program
2• Facilitated PRIDE city-wide "People 1°'"
Customer Service Training for internal
customers
Facilitated the following training sessions for
employees: Performance Review Training,
HR & You Training, two Expert Next Door
Trainings, External Customer Service
Training for the Library department,
Resolving Conflict and Tuition
Reimbursement Lunch & Learn
Updated the tuition reimbursement policy to
be more reflective of employee population
using the program
Objectives for FY 2007:
:• Work with departments to identify needs for
flexible scheduling to enhance customer
service for both external and internal
customers
Continue to develop an organization -wide
diversity initiative, which includes recruiting,
training, and employee relations. Conduct
"respect" training surrounding the P.R.I.D.E.
values
Build relationships & serve as a resource for
both internal and external customers
Develop a mentoring program for city
employees to help with succession planning
and development of our workforce
Continue to develop / facilitate training
programs to reflect our organizational
values (P.R.I.D.E.) including
internal/external customer service training,
respect (diversity) training and ethics
training
:• Provide training, resources and support to
managers performing HR functions within
departments
:• Develop a regional training program &
recruit neighboring municipalities to
participate
City of Allen 76 FY 2007 Budget
EXPENDITURE SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
330,862
315,951
349,643
363,268
Operations
140,083
139,635
138,132
162,341
Professional Services
25,010
30,800
29,300
31,400
Capital
15,738
-
-
-
DEPARTMENTTOTAL
495,955
$ 466,386
$ 517,075
$ 557,009
PERSONNEL SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
Health Insurance
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
1,820
2,092
1,843
2,190
Director
1
1
1
1
HR Manager
1
1
1
1
HR Technician
1
1
1
1
Senior Administrative Assistant
1
1
1
1
TOTAL FULL TIME
4
4
4
4
EXPENDITURE DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
207,415
217,718
218,829
225,455
Longevity
956
1,148
1,148
1,340
Overtime
431
600
600
624
FICA
15,738
16,400
16,612
16,934
TMRS
21,296
22,368
22,522
22,680
Worker's Compensation
626
678
661
492
Health Insurance
13,047
13,662
16,584
24,751
Dental Insurance
1,820
2,092
1,843
2,190
Long-term Disability
558
613
650
636
Life Insurance
515
_
563
586
558
Flexible Spending
108
109
108
108
Tuition Reserve
68,352
40,000
67,500
67,500
SUBTOTAL $
330,862
$ 315,951
$ 349,643
$ 363,268
OPERATING EXPENSES
Conferences & Training
4,855
4,950
4,950
6,700
Dues & Subscriptions
2,751
3,560
3,060
3,605
Mileage
45
100
60
50
Printing & Reproduction
358
1,100
1,100
1,600
City of Allen 77 FY 2007 Budget
FUND
GENERAL FUND
DEPARTMENT
HUMAN RESOURCES
ACCOUNT
001-1700,414
20042005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
40,276
52,000
48,000
52,000
Advertising
Special Activities
Meetings & Receptions
88
2,387
-
1,740
-
1,740
1,800
Computer Costs
Office Supplies
-
1,870
-
2,400
1,900
2,400
Small Tools & Minor Equipment
611
1,620
1,620
4,850
PRIDE Program
17,120
17,165
17,165
18,336
Training & Development
5,288
10,000
8,000
9,000
Unemployment Claims
24,760
15,000
12,000
15,000
Employee Recognition
39,674
30,000
38,537
47,000
SUBTOTAL
$
140,083
$ 139,635
$
138,132
$
162,341
PROFESSIONAL SERVICES
Professional Services
25,010
30,800
29,300
31,400
SUBTOTAL
$
25,010
$ 30,800
$
29,300
$
31,400
CAPITAL
Office Equipment and Furniture
-
-
-
-
SUBTOTAL
$
-
$ -
$
-
$
-
DEPARTMENT TOTALS
$
495,955
$ 486,386
$
517,075
$
557,009
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 78 FY 2007 Budget
INTERNAL SERVICES
DIVISION 001-1800
No Personnel in this Department
City of Allen
9 FY 2007 Budget
FUND
DEPARTMENT DESCRIPTION
The Internal Services budget,
administered by the City Manager's
office, captures expenses that are shared
between many departments. Highlights of
some of the items included in this fund are
as follows:
❖ Professional Services fees for City
Attorney, annual audit, tax appraisal
and tax collection services
:• Copier services including monthly
lease fees and maintenance
Costs associated with City of Allen
strategic planning
:• Transfers out for capital projects
City of Allen
80 FY 2007 Budget
RE SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
Tax Service -Collin County
ACTUAL
BUDGET
AMENDED
BUDGET
TION
122,164
145,717
144,420
167,111
wvices
-
456,335
-
-
SUBTOTAL $
1,616,360
1,991,468
1,948,615
3,669,114
Services
473,172
459,997
558,055
613,361
Dues & Subscriptions
150,436
-
-
-
EXPENDITURE DETAIL
20042005
2005-2006
2005-2006
2006-2007
Tax Service -Collin County
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
122,164
145,717
144,420
167,111
Salary Reserve'
-
456,335
-
376,965
SUBTOTAL $
-
$ 456,335
$ -
$ -
OPERATING EXPENSES
473,172 $
459,997 $
558,055 $
613,361
Dues & Subscriptions
47,640
47,980
55,866
60,475
Telephone
204,336
217,275
213,725
220,000
Insurance
284,360
345,809
345,809
404,735'
,Postage & Freight
34,685
45,500
45,000
45,000
Printing & Reproduction
3,826
5,500
5,500
5,500
Lease Expenses
64,440
56,193
55,038
57,693
Vehicle/Equipment Replacement
3,285
2,819
2,819
1,075,499
Office Supplies
15,781
15,200
15,200
15,780
Release of Claims
65,000
-
-
-
Economic Grant Expenses
831,235
1,000,090
1,059,658
1,180,636
Strategic Planning Expense
61,772
255,102
150,000
603,796
SUBTOTAL $
1,616.360
$ 1,991,468
$ 1,948,615
E 3,669,114
Audit Fees
22,588
28,235
25,000
26,500
Tax Service -Collin County
18,191
18,925
19,025
20,165
Tax Service -CAD
122,164
145,717
144,420
167,111
Legal Fees
289,152
245,000
347,240
376,965
Copier Service
21,077
22,120
22,370
22,620
SUBTOTAL $
473,172 $
459,997 $
558,055 $
613,361
CAPITAL OUTLAY
Office Equipment & Furniture
9,573
-
-
-
Capital Leases Expenses
140,863
-
-
SUBTOTAL $
150,436 $
- $
- $
-
This is for pay plan increases.
City of Allen 81 FY 2007 Budget
FUND
GENERAL FUND
DEPARTMENT
INTERNAL SERVICES
ACCOUNT
001-1800-415
2004-2005 2005-2006
2005-2006
2006-2007
ACTUAL BUDGET
AMENDED
BUDGET
TRANSFERS
Operating Transfer Out
1,875,037 393,600
617,667
414,877
Capital Projects Transfer Out
280,107 215,000
468,600
90,000
SUBTOTAL $
2,155,144 $ 608,600
$
1,086,267
$
504,877
DEPARTMENT TOTALS $
4,395,112 $ 3,516,400
$
3,592,937
$
4,787,352
CAPITAL EXPENDITURES LIST
2005-2006
2006-2007
AMENDED
BUDGET
Operating Transfers Out
Grants and Special Revenue Fund
Police
45,518
81,572
Fire
20,389
74,566
Planning
-
30,000
Court Security
39,223
39,454
Golf Course Fund
352,000
-
Risk Management Fund -Administrative costs
160,537
185,175
Tax Increment Financing Fund
-
4,110
TOTAL
$
617,667
$
414,877
Capital Projects Transfers Out:
Fire Station #5
315,600
-
City Hall Remodeling
35,000
-
Library Donor Wall
30,000
-
City Hall Annex Remodeling
50,000
-
Fire Stations 2 8 3 Emergency Traffic Signal'
38,000
-
Fire Station #2 Roof
-
65,000
Carpet at Fire Station #1
-
16,000
Fire Station Workout Room project
-
9,000
TOTAL
$
468,600
$
90,000
' Traffic Signal project budget is $100,000
Additional funding of $62,000 is in Capital Projects Construction fund.
82 FY 2007 Budget
City of Allen 9
ADMINISTRATION 001-2010
SCHOOL RESOURCE OFFICER 001-2021
PATROL 001-2050
POLICE
DIVISIONS
CRIMINAL INVESTIGATIONS 001-2020
SUPPORT SERVICES 001-2040
*Funded in Municipal Court Division
City of Allen 83 FY 2007 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND POLICE 001-2000-421
DEPARTMENT DESCRIPTION
The City Charter provides for the Allen Police
department to preserve order within the city limits and
secure the residents from violence and property loss.
PROGRAM NARRATIVE
Accomplishments for FY2006:
Completed 54 background investigations of 64
applicants for the position of police officer with 9
officers hired. Additionally, 295 applications were
processed for civilian positions within the
department resulting in 7 new hires
Developed and implemented new auction
procedures through EBay to dispose of property
and seized vehicles
Improved our communications system among
area law enforcement agencies by implementing
new portable and mobile radios with expanded
capabilities obtained through a UASI grant, in
conjunction with Homeland Security
Continuation of feasibility study for an expansion
of the current detention facility and present
recommendations. This pmject will be in
accordance with the CIP schedule
Continued career development and professional
enhancement by training 50% of police
supervisors at nationally recognized schools of
supervision
Securing several federal and state grants that
provided additional personnel and equipment for
all three divisions within the police department;
total grants secured totaled more than $225,000
Total Calls for Service
2002 2003 2004 2005 2006'
City of Allen
Objectives for FY 2007:
:• Continue upgrading existing police, fire and
public works radio communications equipment
according to the CIP schedule
Continue career development and
professional enhancement by training the
remaining 50% of police supervisors at
nationally recognized schools of supervision
Continue with the development and
implementation of policies and procedures to
establish a COMPSTAT system within the
department
fi
Reclassification of three (3) existing
Telecommunication Technician positions to
Telecommunications Supervisors; this will
include supervisory training and policy
development
t• Develop and implement a plan of action to
decrease department overtime expenses
Work to enhance and expand the
department's selective traffic enforcement
programs in an effort to decrease accidents
and encourage voluntary compliance of traffic
laws
Major Budget Items:
r Two (2) Dodge Charger police vehicles to
enhance the traffic unit
Four (4) Police Cadet positions added
•? Six (6) replacement patrol vehicles and four
(4) replacement CID vehicles
1400
1200
1000
800
600
400
200
0
Index Crimes
2002 2003 2004 2005 2006•
■Murder ■Rape IBRabbery
OAssault ■Burglary ■Theft
®Arrto Then
Estimated
FY 2007 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
POLICE
001-2000-421
EXPENDITURE SUMMARY
20042005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDE-f
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
7,835,339
8,696,639
8,955,337
10,458,954
Operations
1,027,935
1,024,178
1,071,737
836,366
Professional Services
78,336
52,000
135,964
136,212
Capital
22,996
48,21467,100
77,050
DEPARTMENTTOTAL
8,964,606 $
9,821,031
$ 10,230,138
11,508582
PERSONNEL SUMMARY
20042005
2005-2006
2005-2006
2006-2007
FULLTIME
ACTUAL
BUDGET
AMENDED
BUDGET
Police Chief
1
1
1
1
Assistant Police Chief
1
1
1
1
Police Captain
3
3
3
3
Police Lieutenant
1
3
3
5
Police Sergeant
13
14
14
14
Police Corporal
12
12
12
12
Police Officer
55
60
69
69
SUBTOTAL - Sworn`
86
94
103
105
Police Services Technician
1
1
1
1
Lead Communications Technician
0
0
0
3
Communications Technician
11
11
15
13
Public Safety Systems Administrator
1
1
1
1
Property Evidence Technician
1
1
1
1
Police Records Technician
3
4
4
4
Criminalist
2
2
2
2
Criminal Analyst -
1
1
1
1
Senior Administrative Assistant
1
1
1
1
Administrative Assistant
3
3
3
3
Detention Officer
5
5
5
5
Police Cadet
0
0
0
4
Animal Control Supervisor
i
1
1
1
Animal Control Officer
3
3
3
3
Shelter Attendant
1
1
1
1
SUBTOTAL -Nonsworn
34
35
39
44
TOTAL FULL TIME
120
129
142
149
TEMPORARY
Temp Communications Technician
3.0
3.0
0.0
0.0
TOTALTEMPORARY
3.0
3.0
0.0
0.0
' Total swom does not include 1 Police
Officer assigned as a
Warrant Officer,
which is shown in the Courts
division. Therefore, the total number
of sworn positions is 104 for FY2006,
and 106 for FY2007.
EXPENDITURE DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
5,418,803
6,131,240
6,182,653
7,226,702
Field Training Officer Pay
11,025
9,600
14,350
15,600
Dispatch Trainer Pay
3,611
3,600
3,600
3,600
City of Allen 85 FY 2007 Budget
FUND
GENERAL FUND
DEPARTMENT
POLICE
ACCOUNT
001-2000,421
20042005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES -cont
Longevity
32,620
34,382
34,736
37,832
Overtime
423,367
252,586
415,000
448,769
FICA
434,541
462,111
517,393
583,242
TMRS
593,675
635,100
700,618
772,609
Workers Compensation
202,251
214,223
240,972
194,217
Health Insurance
611,800
824,440
732,654
1,025,150
Dental Insurance
54,376
69,234
57,228
81,119
Long-term disability
15,691
19,029
20,428
23,550
Life Insurance
9,295
10,904
11,424
12,460
Flexible Spending
1,764
2,590
1,751
2,904
Clothing Allowance
22,530
27,600
22,530
31,200
SUBTOTAL $
7,835,339 $
8,696,639 $
8,955,337 $
10,458,954
OPERATING EXPENSES
Conferences & Training
51,363
36,687
36,687
36,660
Dues & Subscriptions
8,903
9,500
9,500
9,170
Mileage
1
100
100
100
Clothing & Uniforms
47,493
53,933
81,933
69,755
Electricity
86,860
109,025
109,025
109,025
Natural Gas
5,572
8,800
8,800
8,800
Water
3,756
3,587
3,587
3,587
Postage & Freight
8,310
7,000
0,000
8,560
Printing & Reproduction
12,235
13,900
15,900
14,698
Canine Maintenance
7,321
8,500
8,500
7,541
Meetings and Receptions
11,178
4,500
4,500
5,617
Crime Prevention
5,033
7,000
7,000
7,000
Prisoners Keep
16,183
24,000
16,000
16,668
Narcotics Operations
1,214
6,309
6,309
6,500
Gasoline
124,388
120,000
181,500
200,500
Lease Expenses
26,507
36,510
36,510
35,514
Vehicle & Equipment Replacement
287,235
263,804
263,804
-
Office Supplies
23,412
23,232
24,732
24,114
Animal Supplies
7,295
12,000
12,000
12,000
Small Tools & Minor Equipment
87,327
88,110
97,400
117,118
Donation Expenses
4,038
5,000
6,000
6,659
Building Maintenance
8,477
-
-
-
Vehicle Maintenance
117,299
91,381
100,000
105,235
Equipment Maintenance
5,753
8,950
8,950
6,545
Radio Maintenance
70,782
82,350
5,000
5,000
Collision Repair
-
-
20,000
20,000
SUBTOTAL $
1,027,935 E
1,024,178 E
1,071,737 $
836,366
City of Allen 86 FY 2007 Budget
FUND
GENERAL FUND
DEPARTMENT
POLICE
ACCOUNT
001-2000-421
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PROFESSIONAL SERVICES
Professional Services
75,426
50,000
133,964
133,214
Plaques & Awards
2,910
2,000
2,000
2,998
SUBTOTAL
$ 78,336 $
52,000
$
135,964
$
136,212
CAPITAL OUTLAY
Vehicles
-
-
-
77,050
Office Equip & Furniture
-
11,000
11,000
-
Machinery&Equipment
22,996
-
18,886
-
Computer Equipment
37,214
37,214
SUBTOTAL
$ 22,996 $
48,214
$
67,100
$
77,050
DEPARTMENT TOTALS
$ 8,964,606 $
9,821,031
$
10,230,138
$
11,508,582
CAPITAL EXPENDITURES LIST
2006-2007
QUANTITY
BUDGET
Vehicles
Dodge Chargers for Traffic Unit
2
77,050
TOTAL CAPITAL
$
77,050
See Replacement Fund for replacement
vehicle expenditures.
City of Allen 87 FY 2007 Budget
CITY OF ALLEN
PARKS & RECREATION
DIVISIONS
ADMINISTRATION 001-2510 PARK PLANNING & DEVELOPMENT 001-2515
PARKS MAINTENANCE 001-2520 HORTICULTURE & FORESTRY 001-2522
GROUNDS MANAGEMENT 001-2526 FACILITY MANAGEMENT 001-2528
SENIOR CITIZENS 001-2561 DON RODENBAUGH NATATORIUM 001-2570
SPECIAL SERVICES 001-2524 ATHLETICS 001-2540
RECREATION SERVICES 001-2590 JOE FARMER RECREATION CENTER 001-2551
SPECIAL ACTIVITIES 001-2531 YOUTH CENTER 001-2580
Director
1
Senior Administrative Assistant
t
AstisMnt Ore--
Admircshah Assistam MaAetlrp CooNnafor _ Lantlsrape Archl x
1 1 1
Spedal AtliviSes Coatlinator
1 Gram Coadinzror
1
Rx Sellas Manager Part Si,i Mara9er
1 1 Park Oevalopnrem lrepedor
1
HoNcelturelForesby
Urban Faresler 1
Senior 5ery SIM leatler2 Park Planner
] Maintenance Worker 5 1
F.1d, Mai—ante
Joe Farmer Reoea (Dene Opiti Supervisor 1 Inlun
3 5 crew Leader 1 .25
Park Technidan 3
BuiMirg Tephniaan4
Gori RodenEau9h Nabtorium Grountls Maintenance
12.92 cpera6ons SupeMsor 1
Crew Leader 1
Maintenance Worker 2
AUlatln
1 Speoai SeMces
Operedons SupeMsnr 1
Yo N Semas
2.91
Chemi®IS alis) 1
CtrMnicel Terh 3
$ 9
City of Allen FY 2007 Budget
Im9atlan Speualisl 1
Im9ation Tetlr 2
AUletic Freltls
Fgapm Operator2
Maintenance Workert
Maintenarrs Worker2
Malydenance Worker]
FUND DEPARTMENT ACCOUNT
GENERAL FUND PARKS & RECREATION 001-2500-051
DEPARTMENT DESCRIPTION
The Park & Recreation department strives to
provide park facilities and recreation programs
that enhance the aesthetic value of the City and
help our citizens more fully enjoy living in Allen.
Vision statement: "To achieve excellence and
create fun beyond imagination!'
DEPARTMENT NARRATIVE
Accomplishments for FY 2006:
:• Received multiple grants including: $22,275
renewal grant for the Community Arthritis
Service Project — Cardiovascular Health and
Wellness Program T.D.H.; a $350,000 grant
from Collin County Parks and Open Space
Program for the Arts of Collin County
towards a total of $3 million
:• Completed numerous renovation and
construction projects on neighborhood
parks including: Glendover, Bethany Ridge,
Dayspring Nature Preserve Phase II, Quail
Run Neighborhood Park, and Bradford
Crossing Park
❖ Received the National Arbor Day Award
from the National Arbor Day Foundation;
partnered with Montgomery Farm to host an
extremely successful Arbor Day event with
over 200 in attendance
:• Utilized over 17,000 hours from court
appointed workers to assist with daily
maintenance activities resulting in a
significant cost savings to the city;
coordinated over 600 hours of Eagle Scout
service projects
:• Opened the Senior Recreation Center in
January 2006 to rave reviews
:• Hosted a successful Channel 8 `Family
First" community event at the Senior
Recreation Center, The Edge skate park,
and community expo at the Summer
Sounds concert
Objectives for FY 2007:
Complete construction of Allenwood Estates
Neighborhood Park, and other projects
funded by Allen Community Development
Corporation
:• Complete revision of the Parks and
Recreation Open Space Master plan
Continue plan for re -development of Ford
Pool; continue renovations at Heritage
Village and complete development and
construction of Spring Meadow
Neighborhood Park; construction of the
Heritage Park bridge
Pursue Public / Private Partnership
opportunities
Major Budget Items for FY 2007:
:• Contract maintenance and outsourcing of
selected services to maintain current level
of services and add existing properties
❖ Additional personnel to support greenbelt
and trail maintenance
Upgrade irrigation central control system
phase II
City of Allen 90 FY 2007 Budget
FUND
GENERAL FUND
DEPARTMENT
PARKS & RECREATION
ACCOUNT
001-2500-451
EXPENDITURE SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
2,477,188
3,813,461
3,914,771
4,226,672
Operations
1,550,354
2,081,152
2,499,621
2,606,295
Professional Services
475,854
798,461
587,323
706,767
Capital
51,204
126,500
109,020
27,000
DEPARTMENT TOTAL
4,554,600
6,819,574
5 7,110,735
7,566,734
PERSONNEL SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
FULLTIME
ACTUAL
BUDGET
AMENDED
BUDGET
Director
1
1
1
1
Assistant Director
1
1
1
1
Landscape Architect
1
1
1
1
Park Planner'
1
1
1
1
Grant Coordinator
1
1
1
1
Marketing Coordinator
1
1
1
1
Senior Administrative Assistant
1
1
1
1
Administrative Assistant
1
1
1
1
Park Services Manager
1
1
1
1
Urban Forester
1
1
1
1
Park Operation Supervisor
3
3
3
3
Crew Leader
6
6
6
6
Equipment Operator
2
2
2
2
Building Technician"
0
4
4
4
Parks Maintenance Technician
3
3
3
3
Maintenance Worker
16
16
16
18
Chemical Specialist
1
1
1
1
Chemical Technician
2
3
3
3
Irrigation Specialist
1
1
1
1
Irrigation Technician
2
2
2
2
Recreation Services Manager
1
1
1
1
Center Supervisor"
1
3
3
3
Athletic Program Supervisor"
0
1
1
1
Aquatic Program Supervisor`
0
1
1
1
Youth Program Supervisor
0
1
1
1
Special Events Coordinator"
0
1
1
1
Recreation Specialist II"
2
4
4
4
Head Lifeguard"
0
1
1
1
TOTAL FULL TIME
50
54
64
66
PARTTIME
Recreation Specialist 1"
1.00
9.35
9.35
9.35
Fitness Specialist"
0.00
2.00
2.00
2.00
Head Lifeguard"
0.00
3.60
3.60
3.60
Intern
0.25
0.25
0.25
0.25
TOTAL PART TIME
1.25
15.20
15.20
15.20
` Paid from Capital Improvements Fund
"Increase of 27.95 FTE's includes 6.0 new
FTE's and 2195 FTE's moved from Parks and Recreation Special
Revenue Fund in FY2006.
City of Allen 91 FY 2007 Budget
FUND
GENERAL FUND
DEPARTMENT
PARKS & RECREATION
ACCOUNT
001-2500-451
EXPENDITURE DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
1,741,729
2,707,731
2,779,101
2,979,605
Longevity
9,704
13,965
13,541
16,258
Overtime
69,405
99,759
117,435
113,966
FICA
132,372
195,558
210,892
227,420
TMRS
185,900
259,156
277,127
284,758
Workers Compensation
47,798
79,898
87,150
75,318
Health Insurance
259,628
410,405
387,161
477,445
Dental Insurance
21,937
34,021
28,718
37,622
Long-term disability
5,018
7,492
7,990
8,301
Life Insurance
3,200
4,533
4,767
4,725
Flexible Spending
497
923
889
1,254
SUBTOTAL $
2,477,188
$ 3,813,461 $
3,914,771 $
4,226,672
OPERATING EXPENSES
Conferences & Training
17,534
22,452
25,118
29,950
Dues & Subscriptions
7,163
14,659
13,869
15,468
Mileage
1,085
2,599
3,879
5,155
Clothing & Uniforms
21,917
27,989
32,717
40,410
Electricity
183,738
478,905
766,909
785,972
Natural Gas
1,606
74,400
75,837
78,000
Water
545,188
394,325
545,581
557,213
Printing & Reproduction
5,485
6,710
6,710
11,800
Advertising
7,881
9,500
10,000
6,720
Rentals
6,554
11,467
12,542
11,467
Special Events
3,192
19,500
16,228
19,300
Senior Citizens Support
34,909
42,380
33,664
38,176
Meetings & Receptions
4,553
2,870
3,720
3,970
Board/Commission Training
485
2,000
1,000
2,000
Cemetery Expenditures
11,820
15,000
10,000
14,000
Gasoline
41,821
40,000
72,132
69,000
Oil & Lubricants
332
1,450
720
1,450
Lease Expenses
-
55,400
-
-
Vehicle & Equipment Replacement
164,903
121,233
121,233
-
Office Supplies
6,646
27,468
28,997
26,389
Boards & Commissions
189
450
450
450
Janitorial Supplies
9,871
16,605
17,344
15,789
Medical & Chemical Supply
3,186
10,237
11,187
9,995
Pool Supplies
-
26,635
26,835
27,835
Agriculture Supplies
125,034
161,103
144,389
180,903
City of Allen 92 FY 2007 Budget
FUND
GENERAL FUND
DEPARTMENT
PARKS & RECREATION
ACCOUNT
001-2500-451
20042005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
Small Tools & Minor Equipment
30,746
51,020
70,440
64,319
Building Maintenance
49,102
119,550
114,550
133,521
Vehicle Maintenance
27,966
15,391
26,940
15,853
Equipment Maintenance
18,101
28,941
37,941
41,699
Ground Sprinkler System
30,665
45,988
43,988
59,776
Ballfield Maintenance
53,350
69,353
64,853
66,853
Landscape/Forestry
33,801
49,050
39,650
47,550
Pool Maintenance-
9,300
19,320
9,579
Park & Open Space Maintenance
101,531
107,022
100,878
215,733
SUBTOTAL
$
1,550,354
$ 2,081,152
$
2,499,621
$
2,606,295
PROFESSIONAL SERVICES
Professional Services
475,854
798,461
587,323
706,767
SUBTOTAL
$
475,864
$ 798,461
$
567,323
$
706,767
CAPITAL OUTLAY
Vehicles
47,859
93,550
66,361
27,000
Machinery & Equipment
3,345
32,950
42,659
-
SUBTOTAL
$
51,204
$ 126,500
$
109,020
$
27,000
DEPARTMENT TOTALS
$
4,564,600
$ 6,819,574
$
7,110,735
$
7,566,734
CAPITAL EXPENDITURES LIST
2006-2007
QUANTITY
BUDGET
VEHICLES
Truck for new greenbelt maintenance workers
1
27,000
TOTAL CAPITAL
1
$
27,000
City of Allen 93 FY 2007 Budget
CITY OF ALLEN
City of Allen 95 FY 2007 Budget
LIBRARY
DIVISION 001-3000
Director
i
Mktg and Cultural Arts Coordinator Senior Administrative Assistant
1
1
Production Specialist
Support Services Manager
Adult Library Services Manager
Children Library Services Mgr.
]
1
i
Circulation Supervisor
Librarian
Libradan
1
5
2
Circulation Clerk
PT Library Clerk
Library Specialist
3
5
2S
PT Library Clerk
3.5
Library Associate
1
Library Associate
1
PT Library Page
2.91
PT Library Clerk
1
Temporary Library Page
5
Librarian
1
Library Specialist
2.25
City of Allen 95 FY 2007 Budget
GENERALFUND
DEPARTMENT DESCRIPTION
DEPARTMENT
LIBRARY
The Allen Public Library is dedicated to
improving the quality of Irfe of its users by
supporting their lifelong learning and
information needs. (Mission Statement adopted
by Library Board, 1993)
Vision Statement: A welcomingp1me to impire
the mind. (2004)
DEPARTMENT NARRATIVE
Accomplishments for FY 2006:
:• Received the Achievement of Excellence in
Libraries Award from the Texas Municipal
League Library Directors Association; one
of only 20 libraries statewide to be so
recognized
:• Began offering computer classes for senior
adults in the computer lab after receiving a
grant from the Texas State Library to
purchase computers and software; classes
are led by volunteers recruited by the Senior
Recreation Center
Partnered with the Friends of the Library,
• the Collin County Community College, and
the Allen ISD to present speakers, music
and cultural programs for the community
❖ Hosted a photography exhibit from Allen
High School, a multi -media art show from
Aurora Images Art Gallery, and a traveling
exhibit on Anne Frank from the Holocaust
Museum
:• Received grants from the National
Endowment for Humanities for a collection
of books on the theme "Becoming
American" and from Wal -mart and Kiwanis
Club of Allen to underwrite the Day of the
Child, Day of the Book celebration
:• Received a "Best Library in the Metroplex"
Award from D Magazine
Started a conversational English program
• for people for whom English is a second
language and who wish to improve their
English language spoken skills
Objectives for FY 2007:
Continue to offer citizens quality library
services
Continue to foster partnerships with other
community groups to enhance cultural arts
for the community
Continue pursuit of grant funds to benefit
library services
Provide two major traveling exhibits
Increase library hours of operation
:• Offer a pilot program to provide
downloadable audio books with Friend's
financial assistance
Begin an after school Homework Help
Center for middle school math and science
students with the assistance of National
Honor Society students from Allen High
School
} Begin offering evening and weekend
computer classes to the general public in
the computer lab
Major Budget Items for FY 2007:
❖ Additional personnel to extend hours to
provide Homework Help Center and to
offer computer classes to the general
public
Host special events celebrating the
library's 40"' anniversary
City of Allen 96 FY 2007 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
LIBRARY
001-3000,455
EXPENDITURE SUMMARY
20042005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
1,301,886
1,609,167
1,561,611
1,713,958
Operations
238,005
336,010
328,631
346,512
Professional Services
14,656
19,504
19,504
21,350
Capital
112,975116
000
116,000
150,000
DEPARTMENT TOTAL
1,667,522
2,080681
$ 2,025,746
5 2,231,820
PERSONNEL SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTS
BUDGET
AMENDED
UB DGET
FULL TIME
Director
1
1
1
1
Support Services Manager
1
1
1
1
Library Services Manager
2
2
2
2
Librarian
6
6
6
7
Circulation Supervisor
1
1
1
1
Heritage Coordinator
1
1
1
1
Library Associate
2
2
2
2
Senior Administrative Assistant
1
1
1
1
Administrative Assistant/AV Tech
0
1
1
1
Catalog Librarian
1
1
1
1
Circulation Clerk
2
2
2
2
Childrens Clerk
1
1
1
1
TOTAL FULL TIME -----T9--20
20
21
PARTTIME
Librarian
1.00
1.50
1.50
1.75
Library Specialist
2.50
3.50
3.50
325
Library Clerk
4.25
5.00
5.00
5.40
Library Page
1.48
2.91
2.91
2.91
TOTAL PART TIME
9.23
12.91
12.91
13.31
TEMPORARY
Library Page
0.50
0.50
0.50
0.50
TOTALTEMPORARY
0.50
0.50
0.50
0.50
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
1,035,600
1,273,736
1,239,223
1,349,856
Longevity
6,171
7,046
7,494
9,200
Overtime
25
-
-
-
FICA
77,914
96,014
94,244
103,061
TMRS
99,793
119,701
119,911
126,343
Worker's Compensation
3,322
4,154
3,979
5,024
Health Insurance
68,351
95,085
84,463
105,841
City of Allen 97 FY 2007 Budget
FUND
GENERAL FUND
DEPARTMENT
LIBRARY
ACCOUNT
001-3000455
2004-2oo5
2005-2006
2005-20o6
2006-2007
ACTUA
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES - cont.
Dental Insurance
6,675
8,692
7,257
9,368
Long-term disability
2,257
2,688
2,934
3,093
Life Insurance
1,427
1,665
1,782
1,788
Flexible Spending
351
386
324
384
SUBTOTAL
$
1,301,886
$
1,609,167
$
1,561,611
$
1,713,958
OPERATING EXPENSES
Conferences & Training
5,041
5,485
5,485
5,650
Dues & Subscriptions
3,969
3,758
3,758
4,080
Mileage
363
175
500
500
Electricity
90,914
170,820
144,500
144,500
Gas
9,434
14,400
34,537
34,537
Water
1,904
2,200
2,200
2,200
Postage & Freight
2,002
2,100
2,800
3,000
Printing & Reproduction
1,472
360
-
9D0
Database Services
14,852
17,000
17,000
17,500
Special Activities
9,256
16,275
16,275
17,000
Libr.Book-Continuation Fund
14,560
15,000
15,000
15,450
Audio Visual Expense
21,045
19,545
19,545
20,130
Lease Expenses
948
1,440
1,440
1,588
Office Supplies
7,260
7,350
7,350
7,570
Periodicals
12,459
14,500
14,000
14,500
Boards & Commissions
322
1,000
700
1,000
Small Tools & Minor Equipment
6,894
6,780
6,780
11,050
Library Supplies
10,930
11,200
11,205
15,454
Equipment Maintenance
1,332
4,566
3,500
3,250
Book Collection Maintenance
754
700
700
750
Computer Maintenance
22,294
21,356
21,356
25,703
SUBTOTAL
$
236,005
$
336,010
$
328,631
$
346,512
PROFESSIONAL SERVICES
Professional Services
14,656
19,504
19,504
21,350
SUBTOTAL
$
14,656
$
19,504
$
19,604
$
21,350
CAPITAL OUT
Library Books
112,975
116,000
116,000
150,000
SUBTOTAL
$
112,975
$
116,000
$
116,000
$
150,000
DEPARTMENT TOTALS
$
1,667,522
$
2,080,681
2,025,746
$
2,231,820
City of Allen 98 FY 2007 Budget
FIRE
DIVISION 001-3500
Cher
1
Senior Atlmmistative Assistant
1
Asaisli Chief/Prevention Assistant Ctgef/Opeeaticns
1 1
Publk Eduraticn Coordinator Di"' Ung ng 712F
1 Sxs 1 1
Fire Prevention Specialist
2 tive Captain
3
Administretise Assistant
1
Dinar Operator Engineer (DOE)
2
FirefighterNammedic'
51
"Six Firefighter/Paramedics funded in Grants and Special Revenue Fund.
City of Allen 99 FY 2007 Budget
FUND
DEPARTMENT DESCRIPTION
The Allen Fire department serves and protects
its citizens and visitors by providing the best in
Emergency Medical Services, Fire Suppression,
Fire Prevention and Education and Emergency
Management,
DEPARTMENT NARRATIVE
Accomplishments for FY 2006:
Enhanced operations and maintained federal
grant eligibility by completing National
Incident Management System and Incident
Command System training for all personnel
Conducted in-service training on structural
• firefighting and advanced search and rescue
techniques
Certified personnel in Swift Water Rescue
:• Completed Underwriters Laboratories pump
and ladder testing and certification on all fire
apparatus
The department applied for and was
awarded grants in excess of $800,000.00
:• Expanded the number of residents reached
through Learn Not to Bum, Risk Watch, Child
Passenger Safety Seat Program, Citizens
Fire Academy (CFA) and the CFA Alumni
Association
Conducted a program for the Lowery Center
to help students make wise decisions about
the use of alcohol andfor drugs while driving
:• Updated the Emergency Management Plan
and the Regional Hazard Mitigation Action
Plan
:• Participated in an area -wide disaster drill
Updated the Emergency Operations Center
by adding National Incident Management
System Software
:• Expanded our capabilities in the special
rescue training (trench and confined space
rescues)
001-3500-422
Utilized an intem from the University of
North Texas Emergency Management
program to update the annexes to the City's
Emergency Management Plan
:• Updated medical treatment protocols to
reflect cutting edge treatments
❖ The department's paramedics received
training and equipment to participate in a
National Institute of Health (NIH) study on
cardiac treatment protocols
❖ The CPR and automated external
defibrillator (AED) training program
continued to grow to meet demand
:• Increased inter -operability with neighboring
fire departments through joint training,
policy sharing and development, and
response sharing
Made preparations for the implementation of
Emergency Medical Dispatching (EMD)
Implemented an employee wellness/fitness
program to comply with new state
regulations
:• Enhance quality improvement and quality
assurance; commence new shift
management initiatives by assigning a
Captain to the Battalion Chiefs
Participated in the response to two
hurricanes and assisted in the creation and
management of a shelter for hurricane
evacuees
Objectives for FY 2007:
:• Identify and purchase land for Fire Stations
#5 & #6
:• Begin the design and construction of Fire
Station #5
Expand and enhance currenttfuture officer
development and training
Major Budget Item for FY 2007:
•i Thermal imaging camera replacements
City of Allen 100 FY 2007 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
FIRE
001-3500422
EXPENDITURE SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
6,319,149
6,948,260
6,969,440
7,745,573
Operations
759,201
791,835
872,454
611,464
Professional Services
144,703
155,859
161,859
191,095
Capital
2,520
6,000
19,761
DEPARTMENT TOTAL $
7,225,573 $
7 901 954
$ B 023,514
$ 8,648,132
PERSONNEL SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Fire Chief
1
1
1
1
Assistant Fire Chief
2
2
2
2
Fire Division Chief
2
2
2
2
Battalion Chief
3
3
3
3
Fire Captain
13
15
15
15
Fire Driver Operator Engineer
12
12
12
12
Firefighter/Paramedic`
49
48
51
51
Fire Prevention Specialist
2
2
2
2
Public Education Coordinator
1
1
1
1
Senior Administrative Assistant
1
1
1
1
Administrative Assistant
1
1
1
1
TOTAL FULL TIME
87
88
91
91
` Three positions are partially funded in the Grants and Special
Revenue fund through the SAFER Grant
Matching funds are included for three additional positions, which will be added at midyear if the
FY2007
rant request is awarded.
EXPENDITURE DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
4,403,751
4,811,129
4,836,829
5,398,072
Longevity
36,704
40,050
38,958
42,988
Overtime
284,375
286,234
310,000
360,000
FICA
337,150
370,702
390,460
427,367
TMRS
481,827
529,900
544,922
579,388
Worker's Compensation
109,520
126,957
127,164
107,069
Health Insurance
596,555
703,660
648,058
745,812
Dental Insurance
45,345
52,671
44,785
55,296
Long-term disability
13,593
15,568
16,566
17,644
Life Insurance
8,173
9,102
9,549
9,615
Flexible Spending
2,156
2,287
2,147
2,322
SUBTOTAL $
6,319,149 $
6,948,260
$ 6,969,440
$ 7,745,573
OPERATING EXPENSES
Conferences & Training
29,655
36,461
36,461
40,000
Dues & Subscriptions
9,494
11,960
11,960
11,960
Mileage
66
100
100
100
City of Allen 101 FY 2007 Budget
FUND
GENERAL FUND
DEPARTMENT
FIRE
ACCOUNT
001-3500422
20042005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Clothing & Uniforms
76,856
79,790
79,790
79,990
Electricity
52,073
64,975
104,975
104,975
Gas
8,304
12,000
15,000
15,000
Water
16,163
15,000
15,000
15,000
Printing & Reproduction
4,061
3,380
3,380
3,360
Advertising
296
500
500
500
Rentals
482
500
500
1,000
Meetings & Receptions
3,290
2,420
2,420
2,420
Code Enforcement
1,922
400
400
400
Gasoline
29,967
29,000
56,000
56,000
Oil & Lubricants
72
1,000
1,000
1,000
Vehicle & Equipment Replacement
261,976
272,901
272,901
-
Office Supplies
7,308
7,500
7,500
8,000
Janitorial Supplies
7,206
7,960
7,960
7,960
Medical & Chemical Supply
46,401
49,750
53,000
55,200
Chemical Spill Supplies
5,000
5,000
5,000
5,000
Small Tools & Minor Equipment
40,997
55,204
62,434
73,900
Building Maintenance
50,497
49,000
48,239
29,495
Vehicle Maintenance
83,355
67,334
67,334
67,334
Equipment Maintenance
20,121
17,600
17,600
29,850
Radio Maintenance
3,639
2,100
3,000
3,000
SUBTOTAL
E
759,201 $
791,635
E
672,454
$
611,464
PROFESSIONAL SERVICES
Professional Services
144,703
155,859
161,859
191,095
SUBTOTAL
$
144,703 $
155,859
$
161,859
$
191,095
CAPITAL OUTLAY
Machinery & Equipment
2,520
6,000
19,761
SUBTOTAL
$
2,520 $
6,000
E
19,761
$
-
DEPARTMENT TOTALS
7,225,573
7,901,954
E
6,023,514
E
8,548,132
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 102 FY 2007 Budget
BUILDING AND CODE COMPLIANCE
DIVISIONS
HEALTH INSPECTION 001-4520
BUILDING INSPECTION 001-4530
Director
i
Plans Examiner Permit Technician
3 i
Environmental Service
Code Inspector s
Coordinator
7
1
Customer Service Environmental Health Specialist
Representative t
3.5
City of Allen 103 FY 2007 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND BUILDING & CODE COMPLIANCE 001-4500-460
DEPARTMENT DESCRIPTION
The Building and Code Compliance
:' Re -format and revise environmental health
department is a multi -functional department
ordinance
charged with the responsibility of managing
;• Re -Class Permit Technician to Supervisor
compliance of building codes, zoning, health,
will allow Building Official to concentrate on
and property maintenance ordinances.
process improvement and customer service
satisfaction through surveys and various
DEPARTMENT NARRATIVE
other interactions with department customer
base
Accomplishments for FY2006:
Processed permits, completed plan
reviews, and inspected over 1,400 single-
family homes (7% above projections), 350
apartments, and over 200 businesses and
public buildings, representing a 25%
increase in commercial activity. Over 5,500
total permits were issued for swimming
pools, fences, irrigation systems, and
accessory buildings among others
Increased frequency of food service
establishments by 60%, with the addition of
a new Environmental Health Specialist.
Environmental Services Coordinator
served on the Student Nutrition Advisory
Board for the AISD and the Animal Shelter
Advisory Committee
:• Educated the public on mosquito control
efforts by using the city's website and GIS
mapping; citizens can now see when an
area was treated or when an area is
scheduled for treatment
Objectives for FY 2007:
•: Add additional Plans Examiner to meet
customer demands of expected review
times in both residential and commercial
development
?• Continue to seek more efficient work
processed in the plan review area by
providing the Fire department with the
capability to interact with the building
permits and inspections
City of Allen 104 FY 2007 Budget
EXPENDITURE SUMMARY
CLASSIFICATION
Personnel Services
Operations
Professional Services
Capital
DEPARTMENTTOTAL
PERSONNEL SUMMARY
FULL TIME
Building Official
Code Compliance Coordinator
Code Inspector
Environmental Services Coordinator
Environmental Health Specialist
Residential Plans Examiner
Permit Technician
Customer Service Representative
Receptionist
TOTAL FULL TIME
PART TIME
Customer Service Representative
TOTAL PART TIME
DETAIL
rs Compensation
Insurance
Insurance
:rm Disability
;urance
Spending
SUBTOTAL
8 Subscriptions
DEPARTMENT
BUILDING AND CODE COMPLIANCE
2005-2006
ACCOUNT
0014500-460
2004-2005 2005-2OD6
2005-2006
2006-2007
ACTUAL BUDGET
AMENDED
BUDGET
889,512 957,054
910,549
1,039,833
57,432 48,334
73,248
60,403
11.830 -
-
4,200
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
1
712,331
1
1
1
1
7
1
7
7
7
7
1
1
1
1
1
1
1
1
7
1
1
2
7
1
1
1
2
3
3
3
1
0
0
0
0 0
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
661,583
712,331
671,895
755,366
4,080
4,536
4,232
4,772
13,768
7,805
11,805
14,500
50,111
52,785
50,444
56,887
69,328
73,264
69,556
76,013
5,452
5,820
5,621
6,308
74,448
87,860
86,192
112,599
7,300
8,693
6,942
9,207
1,964
2,295
2,228
2,413
1,275
1,448
1,403
1,438
203
217
231
330
9,392
6,806
9,900
12,400
1,868
3,400
3,400
5,100
306
100
100
100
City of Allen 105 FY 2007 Budget
FUND DEPARTMENT
GENERAL FUND BUILDING AND CODE COMPLIANCE
ACCOUNT
001-4500-460
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
4 973
5,075
5,775
8,350
Clothing & Uniforms
1,017
750
750
1,000
Printing & Reproduction
6,931
7,262
10,862
12,500
Gasoline
Vehicle & Equipment Replacement
14,776
10,121
10,121
-
8,700
Office Supplies
3,581
6,136
7,136
-
Medical & Chemical Supply
552
1,370
-
3,173
-
3,173
7,188
Small Tools & Minor Equipment
8,665
3,511
3,511
5,500
Vehicle Maintenance
2,493
-
17,000
-
Professional Services
1,508
2,000
1,520
1,565
Credit Card Costs
SUBTOTAL $
57,432
$ 48,334
$ 73,248
$ 60,403
CAPITAL OUTLAY
Vehicles
11,830
-
-
-
-
4,200
Furniture & Fixtures
SUBTOTAL $
-
11,830
$ -
$ -
$ 4,200
DEPARTMENT TOTALS $
958,774
1,005,388
$ 983,797
1,104,436
CAPITAL EXPENDITURES LIST
2006-2007
QUANTITY
BUDGET
OFFICE FURNITURE AND EQUIPMENT
1
4,200
Cubicle for new Plans Examiner
1
$ 4,200
TOTAL CAPITAL
City of Allen 106 FY 2007 Budget
PLANNING AND DEVELOPMENT
DIVISIONS
PLANNING 001-4800
CODE ENFORCEMENT 001-4840
:il I 7i
Director
1
Fnorministrative Assistant
1
Assistant DireRor
1
GIS Administrator
Senior Planner 1
1
Planner GIS Analyst
1 1
Planning Technician
1
Code Enforcement Officers
3
City of Allen 07 FY 2007 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND PLANNING & DEVELOPMENT 001-4800461
DEPARTMENT DESCRIPTION
The Planning & Development department is
responsible for land use and transportation
planning, zoning administration, development
coordination, certain economic development
initiatives, capital improvement planning,
Community Development Block Grant
administration, code compliance, and for
providing staff support for the Planning &
Zoning Commission, the Board of Adjustment,
the Sign Control Board, the Allen Economic
Development Corporation and the Allen City
Council.
DEPARTMENT NARRATIVE
Accomplishments for FY 2006:
❖ Published 2006 Facts & Figures
❖ Completed the 2006-2020 Capital
Improvement Program
:• Completed updates and improvements to
the web -based interactive map
:• Completed input of all utilities and fire -
hydrants in Geodatabase and began
preparation for migrating to ArcSDE
:• Provided assistance to seven (7)
households for home improvement and
four (4) households for home buyer
assistance
❖ Updated the Property Maintenance
Ordinance and Nuisance Ordinances
:• Researched and issued 15 TABC permits
for sale of alcohol—nine (9) for
restaurants, and six (6) for off -premise
beer and wine
Objectives for FY 2007:
Initiate a plan to partner with businesses to
improve aging commercial areas
•: Publish 2007 Facts & Figures
t• Complete 2007-2011 CIP
Continue to work with existing
neighborhoods without established
organizations
•:• Complete final year of 8 -year CDBG
Consolidated Plan activities
Conduct analysis and develop the next
multi-year Consolidated Plan for
implementation of CDBG activities
Complete revisions to the Land Use Plan
for the Highway 121 corridor
❖ Work with developers and landowners to
facilitate redevelopment in the Central
Business District
Continue to collaborate with developers to
facilitate mixed-use developments
proposed throughout Allen
❖ Continue to work with the AEDC to
maximize resources and activities for the
benefit of the community in attracting high
end commercial and retail developments
Assist development of the Arts of Collin
County site and work with property owners
and developers on the development of land
adjacent to the future Arts Center
Implement GIS server and ArcSDE to
improve capabilities of GIS and provide
better services to users. Integrate Code
Compliance with City's GIS system
Expand the promotion of home ownership
• through the Home Buyer program,
including increased marketing efforts
City of Allen 108 FY 2007 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
PLANNING & DEVELOPMENT
001-4800-061
EXPENDITURE SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
675,350
706,324
728,334
791,430
Operations
47,549
50,502
49,020
59,210
Professional Services
11,346
3,900
3,900
9,800
Capital
DEPARTMENT TOTALS
734,245--f---760,726
781,254 $
860,440
PERSONNEL SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
FULL TIME
ACTUAL
BUDGET
AMENDED
BUDGET
Director
1
1
1
1
Assistant Director
1
1
1
1
Senior Planner
0
0
0
1
Planner
1
1
1
1
GIS Administrator
1
1
1
1
GIS Analyst
1
1
1
1
Code Enforcement Officer
3
3
3
3
Senior Administrative Assistant
1
1
1
1
Planning Technician
1
1
1
1
TOTAL FULL TIME
10
10
10
11
EXPENDITURE DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
514,566
533,094
557,180
596,050
Longevity
2,784
3,220
3,264
2,688
Overtime
1,480
1,411
1,411
2,000
FICA
33,962
34,755
37,641
40,638
TMRS
52,913
54,810
57,360
59,874
Worker's Compensation
3,064
3,186
3,302
4,181
Health Insurance
58,603
66,921
59,859
75,783
Dental Insurance
5,135
5,798
4,932
6,508
Long-term Disability
1,499
1,656
1,709
1,884
Life Insurance
1,047
1,145
1,284
1,332
Flexible Spending
297
326
392
492
SUBTOTAL $
675,350 S
706,324 $
728,334 $
791,430
OPERATING EXPENSES
Conferences & Training
12,820
9,020
9,020
17,410
Dues & Subscriptions
3,350
3,950
2,950
4,350
City of Allen 109 FY 2007 Budget
FUND
GENERALFUND
DEPARTMENT
PLANNING & DEVELOPMENT
ACCOUNT
001-4800-461
20042005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Mileage
Clothing & Uniforms
-
1,963
-
1,600
-
1,600
2,000
Printing & Reproduction
4,683
4,300
6,750
4,830
Advertising
-
300
300
310
Board & Commission Training
2,800
2,850
2,850
3,000
Plat Administration Exp
5,523
8,000
6,000
8,200
Gasoline
2,859
3,600
4,268
6,210
Vehicle & Equipment Replacement
7,591
3,146
3,146
-
Office Supplies
4,176
5,150
4,000
5,100
Small Tools & Minor Equipment
130
5,700
5,000
2,900
Vehicle Maintenance
1,654
2,886
3,136
4,900
SUBTOTAL
$
47,649
$ 50,502
$
49,020
$
59,210
PROFESSIONAL SERVICES
Professional Services
11,346
3,900
3,900
9,800
Computer Services
-
-
-
SUBTOTAL
$
11,346
$ 3,900
$
3,900
$
9,800
CAPITAL OUTLAY
Office Equipment and Furniture
-
-
-
-
Computer Equip & Software
SUBTOTAL
$
-
$ -
$
-
$
-
DEPARTMENT TOTALS
$
734,245
$ 760,726
$
781,254
$
860,440
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 110 FY 2007 Budget
COMMUNITY SERVICES
DIVISIONS
ADMINISTRATION 001-5110
BUILDING MAINTENANCE 001-5120
STREETS 001-5130
Director
1
Senior Administrative Assistant
1
Assistant Director
1
Streets/Drainage Foreman Building Maintenance Foreman
1 1
Crew Leader Building Maintenance Tech
2 2
Lead Custodian
Equipment Operator 2
2
Maintenance Worker Custodian
7 6
City of Allen 111 FY 2007 Budget
GENERAL FUND COMMUNITY SERVICES ADMINISTRATION
DEPARTMENT DESCRIPTION
Community Services Administration is
responsible for the efficient and effective
administration and direction of the following
areas: Streets, Drainage, Building Maintenance,
Solid Waste, Water & Sewer, and Utility
Collections.
DEPARTMENT NARRATIVE
Accomplishments for FY 2006: -
Quickly and completely responded to citizen
requests for assistance and information
:• Developed electricity budget estimates for all
city funds
❖ Achieved 16.3% cumulative electric use
reduction in four years as part of a five year
plan to reduce usage by 5% per year
Made Allen the first NTMWD water system
member city to adopt the updated NTMWD
Model Drought Contingency Plan
:• Managed the City's implementation of Stage
1, 2, and 3 of the City's Drought Contingency
Plan
:• Implemented a successful Water
Conservation Rebate program
Director elected to serve as a Board Member
of the Cities Aggregation Power Project
Director reappointed as chair of the
NCTCOG Resource Conservation Council
Local Projects Funding Subcommittee that
oversees the Solid Waste Grant program
Objectives for FY 2007:
Respond to customer calls, e-mails,
comment fors, or letters within one work
day of the day of receipt
Implement new e-business initiative in
utility billing to scan, record, and deposit
customer payment checks
Provide responsible strategic planning to
address long range water, sewer, and solid
waste needs for city and NTMWD capital
improvements
:• Monitor and report the City's electric usage
reduction efforts (Senate Bill 5)
Continue to stay involved in electric
deregulation through the Cities
Aggregation Power Project (CAPP) and in
management of the City's power
procurement and usage monitoring
:• Continue fleet conversion to alternative
fuels or vehicles meeting low emission
standards (LEV)
City of Allen 1 1 2 FY 2007 Budget
FUND
DEPARTMENT/DIVISION
ACCOUNT
GENERAL FUND
COMMUNITY SERVICESIADMINISTRATION
001-5110-432
EXPENDITURE SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
264,060
273,557
262,038
279,543
Operations
9,081
9,951
11,580
12,820
Professional Services
-
2,500
2,500
2,500
Capital
-
-
-
-
DEPARTMENT TOTAL
273,141
$ 286,008
276,118
294,863
PERSONNEL SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Director
1
1
1
1
Assistant Director
1
1
1
1
Senior Administrative Assistant
1
1
1
1
TOTAL FULL TIME
3
3
3
3
EXPENDITURE DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
210,124
216,454
209,879
225,227
Longevity
1,096
1,240
1,240
1,132
Overtime
465
454
454
450
FICA
15,229
15,680
15,645
16,678
TMRS
21,586
22,248
21,604
22,636
Workers Compensation
635
675
634
491
Health Insurance
12,028
13,639
9,796
9,733
Dental Insurance
1,573
1,772
1,420
1,854
Long-term Disability
495
511
509
513
Life Insurance
667
721
735
721
Flexible Spending
162
163
122
108
SUBTOTAL
$ 264,060
$ 273,567
$ 262,038
$ 279,543
OPERATING EXPENSES
Conferences 8 Training
737
1,400
1,400
2,950
Dues 8 Subscriptions
1,449
2,626
2,626
2,570
Printing & Reproduction
30
-
-
-
Gasoline
1,665
1,300
2,400
2,700
Vehicle & Equipment Replacement
2,259
554
554
-
Office Supplies
2,841
3,100
3,100
3,100
Vehicle Maintenance
100
721
1,250
1,250
Radio Maintenance
250
250
250
SUBTOTAL
$ 9,081
$ 9,951
$ 11,580
$ 12,820
City of Allen 1 1 3 FY 2007 Budget
FUND
GENERAL FUND
DEPARTMENT/DIVISION
COMMUNITY SERVICES/ADMINISTRATION
ACCOUNT
001-5110-432
20042005 2005-20D6
2005-2006
2006-2007
ACTUAL BUDGET
AMENDED
BUDGET
PROFESSIONAL SERVICES
Professional Services
2,500
2,500
2,500
SUBTOTAL
$ - $ 2,500
$ 2,500
$ 2,500
DEPARTMENT TOTALS
$ 273,141 $ 266,006
276,116
$ 294 663
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 1 1 4 FY 2007 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND COMMUNITY SERVICES/ 001-5120418
BUILDING MAINTENANCE DIVISION
❖ Completed police station 1� floor
DEPARTMENT DESCRIPTION remodeling projects
The Building Maintenance division is
responsible for maintaining a high quality
interior building appearance and
administering maintenance and repair
contracts for City Hall, City Hall Annex,
Municipal Court (old City library), Library,
Police Station, Animal Shelter; Stacy Road
Pump Station, and administrative areas in
the Central Fire Station. Building
Maintenance performs a variety of tasks
including: janitorial and custodial services,
building mechanical system preventive
maintenance and repair, furniture
assembly, bulk mail transport, minor
remodeling projects and other tasks to
ensure efficient building operations and
staff support.
DEPARTMENT NARRATIVE
Accomplishments for FY 2006:
:• Continued to manage annual preventive
maintenance contracts for City Hall,
Annex, Courts Facility, Library, Police
Station and Animal Shelter
❖ Participated in adaptive reuse of the old
Library during design and construction
processes to assure building
maintenance and energy efficiency
aspects were addressed
Successfully managed cleaning and
maintenance through a period of
significant personnel turnover
Hired and trained one new custodian to
help clean the courts and parks and
recreation facility (MCPAR Building)
❖ Completed installing new ceiling tiles on
the Sally port area of the police station
•:• Assisted in set up and break down at
numerous city sponsored events
Objectives for FY 2007:
:• Maintain a high level of maintenance
and repair for city facilities the division
maintains
Major Budget Item for FY2007.,
❖ Electricity -$156,000
❖ Custodial Supplies - $40,000
Building Maintenance - $118,000
Professional Services - $69,862
25
26
25
24
m
24
LL
24
A
24
v 24
23
23
23
Total Square Feet
Cleaned per Employee
9VV
200
25,200
000
800
600
4 900
400
24,067 24,08
206
000
600
600
aoo
2002 2003 2004 2005 2006 2007
City of Allen 1 1 5 FY 2007 Budget
FUND
GENERAL FUND
DEPARTMENT/DIVISION
COMMUNITY SERVICES/BLDG MAINT
2005-2006
ACCOUNT
001-512DA18
EXPENDITURE SUMMARY
20042005 2005-2006
2005-2006
2006-2007
AM NDEDUB
ACTUAL BUDGET
AMENDED
BUDGET
CLASSIFICATION
ng Maintenance Foreman
Personnel Services
367,882 469,042
436,071
465,748
Operations
311,442 358,091
371,032
344,766
Professional Services
81,066 47,710
47,710
69,862
Capital
- 18.800
15.854
-
;ONNEL SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AM NDEDUB
DGET
TIME
ng Maintenance Foreman
1
1
1
1
Custodian
2
2
2
2
ng Technician
2
2
2
2
than
5
6
6
6
TOTAL FULL TIME
10
11
11
11
EXPENDITURE DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
233,343
287,780
284,012
304,541
Longevity
1,757
1,032
1,000
668
Overtime
28,260
19,356
30,000
30,000
FICA
18,868
21,217
22,826
22,836
TMRS
26,896
29,513
31,316
30,521
Worker's Compensation
11,630
13,312
13,711
9,785
Health Insurance
42,324
88,275
47,602
60,278
Dental Insurance
3,740
6,767
4,043
5,393
Long-term Disability
610
952
933
1,035
Life Insurance
341
521
501
529
Flexible Spending
113
317
127
162
SUBTOTAL $
367,882
$ 469,042
$ 436,071 $
465,748
OPERATING EXPENSES
Conference & Training
-
-
-
1,430
Dues & Subscriptions
19
-
-
600
Clothing & Uniforms
4,508
6,206
6,206
6,206
Electricity
132,815
126,535
138,905
156,000
Gas
5,454
10,000
10,000
10,000
Water
2,884
4,000
4,000
4,000
Advertising
216
100
100
100
Gasoline
707
1,700
1,700
1,900
Vehicle & Equipment Replacement
2,290
560
560
-
Janitorial Supplies
32,095
39,040
39,040
40,000
City of Allen 1 1 6 FY 2007 Budget
FUND
GENERAL FUND
DEPARTMENT/DIVISION
COMMUNITY SERVICESIBLDG MAINT
ACCOUNT
001-5120-418
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Small Tools & Minor Equipment
7,329
5,800
5,800
5,800
Building Maintenance
121,794
155,400
155,400
118,000
Vehicle Maintenance
931
750
750
750
Equipment Maintenance
400
8,000
8,571
-
SUBTOTAL
!F-
311,442
$ 358,091
$
371,032
$
344,786
PROFESSIONAL SERVICES
Professional Services
81,066
47,710
47,710
69,862
Machinery & Equipment
-
-
SUBTOTAL
$
61,066
$ 47,710
$
47,710
$
69,862
CAPITAL OUTLAY
Vehicles
18,800
15,854
SUBTOTAL
$--
-
$ 18,800
$
15,864
$
-
DEPARTMENT TOTALS
$
760,390
$ 893,643
$
870,667
$
880,396
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 117 FY 2007 Budget
ENERALFUND COMMUNITY StKVIGts/s l 11tt10 uiviawry - ��-
❖ Continue to perform routine concrete and
DEPARTMENT DESCRIPTION
asphalt street maintenance to extend the
life of the City's infrastructure
Streets division is responsible for promoting
272
quality of life and the public's safe driving
Major Budget Items for FY 2007:
experience through maintaining public
streets, sidewalks, and alleys.
:• Concrete Street Maintenance - $152,000
DEPARTMENT NARRATIVE
❖ Equipment Maintenance - $18,000
Accomplishments forFY2006.
❖ Rock Ridge Road chip seal - $20,000
A Performed routine concrete and asphalt
street maintenance to extend the life of
Centerline Miles Maintained
the City's roadways
:• Resurface Buckingham Lane, Heather 300
Glen Circle and Green Meadow Circle
with 2 -inch hot mix asphalt overlay 250
❖ Managed the City/Resident cost -shared 200
sidewalk replacement program; and
contributed $25,000 to the CDBG
Sidewalk Replacement program a 150
f
100
Objectives for FY 2007:
50
Resurface city's portion of Rock Ridge
Road with new single surface treatment
Continue the annual street and alley
condition assessments and use the
assessment to formulate the division's
Pavement Maintenance program
Manage the City/Resident cost -shared
Sidewalk Replacement program
0
2001
2002 2007 2004 2005
Fiscal Year
City of Allen 1 1 8 FY 2007 Budget
245
259
272
216
0
2001
2002 2007 2004 2005
Fiscal Year
City of Allen 1 1 8 FY 2007 Budget
FUND
DEPARTMENTIDIVISION
ACCOUNT
GENERALFUND
COMMUNITY SERVICESISTREETS
001-5130431
EXPENDITURE SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
485,103
526,392
541,829
586,847
Operations
324,551
386,444
479,806
291,824
Professional Services
-
1,500
1,500
1,500
Capital
8,041
-
-
-
DEPARTMENT TOTAL
817,695
914,336
1,023135
880,171
PERSONNEL SUMMARY
20042005
2006-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Foreman
1
1
1
1
Crew Leader
2
2
2
2
Equipment Operator
2
2
2
2
Maintenance Worker
7
7
7
7
TOTAL FULL TIME
12
12
12
12
EXPENDITURE DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
318,033
342,333
347,669
372,230
Longevity
1,888
2,392
2,400
2,448
Overtime
14,151
8,286
10,000
10,000
FICA
24,424
24,996
26,214
27,754
TMRS
34,105
35,231
36,496
37,468
Worker's Compensation
33,561
35,127
36,151
26,726
Health Insurance
52,386
69,819
75,776
101,295
Dental Insurance
4,939
6,280
5,096
6,742
Long-term Disability
968
1,145
1,214
1,265
Life Insurance
540
620
655
649
Flexible Spending
108
163
158
270
SUBTOTAL
$ 485,103
$ 526,392 $
641,829
$ 586,847
OPERATING EXPENSES
Conference & Training
1,262
980
980
850
Dues & Subscriptions
50
300
300
300
Clothing & Uniforms
7,052
7,724
7,724
7,724
Printing & Reproduction
30
100
100
100
Advertising
144
-
-
-
Rentals
1,717
2,750
2,750
2,750
Gasoline
20,545
20,000
24,000
26,000
City of Allen 119 FY 2007 Budget
FUND
GENERALFUND
DEPARTMENT/DIVISION
COMMUNITY SERVICES/STREETS
ACCOUNT
001-5130A31
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Vehicle & Equipment Replacement
73,979
55,352
55,352
-
Offce Supplies
456
500
500
500
Medical & Chemical Supply
384
500
500
500
Small Tools & Minor Equipment
11,765
8,100
8,100
8,100
Vehicle Maintenance
9,569
9,138
16,500
14,000
Equipment Maintenance
17,840
18,000
18,000
18,000
Radio Maintenance
281
500
500
500
Asphalt Maintenance
24,396
100,000
182,000
50,000
Sidewalk Replacement
23,579
10,000
10,000
10,000
Street Maintenance
131,502
150,000
152,500
152,500
Gravel Street Maintenance
-
2,500
-
-
SUBTOTAL
$
324,551
$ 386,444
$
479,806
$
291,824
PROFESSIONAL SERVICES
Professional Services
-
1,500
1,500
1,500
SUBTOTAL
-j
-
$ 11500
$
1,500
$
1,500
CAPITAL OUTLAY
Vehicles
-
-
-
Machinery & Equipment
8.041
-
-
SUBTOTAL
$
8,041
$ -
$
-
$
-
DEPARTMENT TOTALS
$
817,695
$ 914,336
$
1,023,135
$
880,171
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 120 FY 2007 Budget
FINANCE
DIVISIONS
FINANCE 001-5500
PURCHASING 001-5510
Director
1
Senior Administrative Assistant
1
Assistant Director
1
Senior Accountant Purchasing Manager EBudgeter
2Accountant Senior Buyer/Contract SpeaalisSpecialist
2 1 1
Accounting Technician Buyer
1 1
Accounting Assistant II
1
City of Allen 121 FY 2007 Budget
FUND DEPARTMENT ACCOUNT
GENERAL FUND FINANCE DO1-5500.416
DEPARTMENT DESCRIPTION
The Finance department's purpose is to
provide responsive and accurate technical
staff support to the City Manager and all
operating departments, and to plan,
manage, and maintain the financial affairs
of the City.
PROGRAM NARRATIVE
Accomplishments for FY 2006:
:• Received the 7th Certificate of
Achievement for Excellence in Financial
Reporting and the 7"' Distinguished
Budget Presentation Award from the
national Government Finance Officers
Association (GFOA)
Received the 6th Achievement of
Excellence in Procurement Award from
the National Purchasing Institute
❖ Maintained the City's G.O. bond ratings
of Aa3 and AA- from Moody's and
Standard and Poor's, respectively;
Maintained the Water & Sewer bond
ratings of A2 from Moody's and received
an upgrade to AA- from Standard &
Pooes. Received an upgrade for the
CDC bonds from A3 to Al
Established a Tax Increment Financing
Zone and handled related agreements
with the developer and the County
Completed implementation of on-line
time sheet entry by all departments
Issued $5,600,000 in CDC revenue
refunding bonds and $1,595,000 of new
G.O. Bonds
Continued with a Business Diversity
Procurement program
;• Continued reviewing processes and
procedures for improvements, such as
the implementation of Positive Pay for
checks issued by the City
Objectives for FY 2007:
Receive 8th Certificate of Achievement
for Excellence in Financial Reporting and
8th Distinguished Budget Presentation
Award
❖ Receive 7' Achievement of Excellence in
Procurement Award from the National
Purchasing Institute
Continue to receive the Fully Certified
Procurement Agency Award from the
National Institute of Governmental
Purchasing's Universal Public
Purchasing Certification Council
❖ Continued with long range financial •- Analyze short-term financing options for
plans for debt management and certain capital projects and develop cash
selected operating funds flow projections
❖ Expanded the Procurement Card
program
Developed policies and procedures for
acceptance of electronic bids and
proposals
❖ Received 1' Fully Certified Procurement
Agency Award from the National
Institute of Governmental Purchasing's
Universal Public Purchasing
Certification Council
:• Continue the "How to do Business with
the City" program and the Business
Diversity program in the purchasing area
Implement a Training Incentive program
for all personnel who utilize the City's
financial software
:• Continue to strengthen internal controls
and implement fraud prevention
measures
City of Allen 122 FY2007 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
FINANCE
001-5500-416
EXPENDITURE SUMMARY
20042005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
868,082
966,228
977,864
1,039,938
Operations
41,827
51,213
50,467
51,423
Professional Services
2,574
4,000
6,105
4,200
Capital
10,734
DEPARTMENTTOTAL S
923217 $
1,021441
$ 1034436
$ 1,095,561
PERSONNEL SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Director
1
1
1
1
Assistant Director
1
1
1
1
Senior Accountant
2
2
2
2
Accountant
1
2
2
2
Budget Manager
1
1
1
1
Senior Administrative Assistant
1
1
1
1
Purchasing Manager
1
1
1
1
Senior Buyer
1
1
1
1
Buyer
1
1
1
1
Payroll Specialist`
0
0
0
1
Account Technician
0
1
1
1
Accounting Assistant II
2
1
1
1
TOTAL FULL TIME
12
13
13
14
PARTTIME
Payroll Specialist`
0.75
0.75
0.75
0.00
TOTAL PART TIME
0.75
0.75
0.75
0.00
` Part-time Payroll Specialist position increased to a full-time
position.
EXPENDITURE DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
671,965
732,964
749,709
789,694
Longevity
2,812
3,248
2,948
3,148
Overtime
3,238
4,430
5,650
4,935
FICA
49,229
54,417
55,450
58,359
TMRS
69,284
75,233
76,403
79,284
Worker's Compensation
2,034
2,300
2,215
2,388
Health Insurance
60,619
82,588
76,202
91,067
Dental Insurance
5,524
7,083
5,319
6,643
Long-term Disability
1,779
2,082
2,093
2,241
Life Insurance
1,413
1,606
1,631
1,649
Flexible Spending
185
277
244
330
SUBTOTAL $
868,082 $
966,228
$ 977,864
$ 1,039,938
City of Allen 123 FY 2007 Budget
FUND
GENERALFUND
DEPARTMENT
FINANCE
ACCOUNT
001-5500-416
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES
Conferences & Training
17,068
17,068
17,757
19,545
Dues & Subscriptions
6,564
6,475
5,590
5,715
Mileage
436
430
370
675
Banking Services
2,400
7,500
6,500
6,680
Printing & Reproduction
2,977
2,805
2,960
3,153
Advertising
1,620
1,550
1,700
3,630
Meetings & Receptions
257
250
250
265
Gasoline
534
600
650
1,000
Office Supplies
8,775
12,100
9,500
9,040
Small Tools & Minor Equipment
998
1,750
4,290
1,000
Vehicle Maintenance
198
385
600
420
Equipment Maintenance
-
300
300
300
SUBTOTAL
$ 41,827
$ 51,213
$
50,467
$
51,423
PROFESSIONAL SERVICES
Professional Services
-
1,100
3,205
1,300
Courier Services
2,574
2,900
2,900
2,900
SUBTOTAL
$ 2,574
$ 4,000
$
6,105
$
4,200
CAPITAL OUTLAY
Office Equip & Furniture
10,734
-
-
-
SUBTOTAL
$ 10,734
$ -
$
-
$
-
DEPARTMENT TOTALS
$ 923,217
$ 1,021,441
$
1,034,436
$
1,095,561
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 124 FY 2007 Budget
ENGINEERING
DIVISIONS
ENGINEERING 001-6000
TRAFFIC 001-6020
Director
1
Senior/+dministraGve AssisfaM
t
Civil Erginea-SoMplain Traffic Engineer Civil Engineer'
Construction InspeGa Sr. Traffic Signal Tech Projetl TerhMdan
4
Drager ROW/Utility Coordinator*
tTraRc Signal Terh 1
Utility Locator Tech-
Signs/Markings Tech 1
1
-1 Position funded in Water & Sewer
"Position funded in Water & Sewer
City of Allen 125 FY 2007 Budget
ENGINEERING
DEPARTMENT DESCRIPTION
The Engineering department provides architectural,
planning and engineering services for the City's
infrastructure and facilities including buildings,
streets, traffic signals, drainage, water and
wastewater. In addition to the implementation of the
Capital Improvement program, the department
insures that all traffic signalization is operating safely
and efficiently to move vehicular traffic through the
community and provide inspection services for
public and development construction projects.
DEPARTMENT NARRATIVE
Accomplishments for FY 2006:
Completed construction on the following
projects:
• Streets: Main Street (Allen Heights to FM 2551),
East Bethany (Malone Road and FM 2551), US
75 landscaping, Hedgcoxe Road (Duchess to
Longwood), Custer/Ridgeview intersection,
McDermotVUS 75 right turn lane, reconstruction
of MLDermotf/Allen Drive intersection, Watters
Road (SH 121 to Stacy Road), Lighting on Angel
Parkway and Allen Heights, CDBG Sidewalks
• Water/Sewer. Completion of the Custer Road 6 -
million gallon ground storage tank
• Facilities: Senior Center Recreation Facility,
Adaptive Reuse of the former Public Library for
Parks & Recreation Administration and
Municipal Court, Renovate existing Annex
building
• Traffic Signal Installations: Main/Angel,
Bethany/Malone, and Hedgcoxe/Duchess,
Custer/Ridgeview
• Projects by Others: NTMWD 72 -inch Water Line
Phase I Exchange Parkway from Custer to
Railroad, NTMWD 60 -inch east side sewer line,
TxDOT SH 121 frontage roads
❖ Completed Water and Sewer Long Range
Financial Plan and Rate Study and Completed
2006-2013 Capital Improvement Program and
acquired land for the Service Center and
Greenville Avenue
Traffic Operations -Completed school zone
update and LED signal lamp replacements
Objectives for FY 2007:
Complete the construction projects below.
• Water/Sewer. Custer Road Pump Station
Expansion, 36 -inch West Side Water
Transmission Line, repaint Stacy Road Ground
Storage Tank and Jupiter Road Sewer
• Streets: St. Mary Drive Phase 3, Exchange
Parkway (Watters Road to Watters Branch),
Chaparral Drive (Shelley Drive to FM 2551),
Shallowater Bridge and Allen Drive, Phase 3
4 Cooperative Projects:
• NTMWD 72 -inch waterline along Exchange
Parkway (from railroad to Angel Parkway).
• TxDOT continue planning for SH 121 main
lanes in addition to SH 121/US 75 interchange,
continue working on plan to expand US 75, add
US 75 main lane light (Rowlett Creek to Bethany
and interim HOV Lane Rowlett Creek to
Exchange)
+.• Complete right-of-way and land acquisition for
Chaparral Road Bridge and Fire Station #5
Start construction on the following projects:
• Greenville Avenue (Exchange Parkway to Stacy
Road—), Bel Air Drive (West Bethany to 1400'
South), and Ridgeview Drive (Walnut Springs
Drive to Exchange Parkway),
4 Provide engineering and architectural services
on the following projects:
Intersection improvements at Jupiter/Park Place
and Jupiter/Main, Stacy Road (US 75 to Angel
Parkway)**. Hedgcoxe (Alma Drive to Longwood
Drive), US 75 lift station and 12" force main,
Exchange (Twin Creeks Drive to SH 121), Allen
Station Parkway in Allen Station Business Park,
Service Center, Jail Expansion, and Fire Station
No. 5 other projects approved in 2006 bond
election
Traffic Operation:
• Continue implementation of street sign and
pavement markings replacement program,
complete comprehensive signal upgrade and
communication project and add red enforcement
lights to all signals. Continue to work with the
Arts of Collin County on alignment of Exchange
Parkway
• Traffic Signal Installation at Bethany/FM 2551,"
StacyANatters, Fire Station 2 at Exchange and
Fire Station 3 at Bethany
**Project schedule subject to TxDOT processes
City of Allen 126 FY 2007 Budget
FUND
DEPARTMENT
ACCOUNT
GENERAL FUND
ENGINEERING
001-6000-437
EXPENDITURE SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGE
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
962,640
1,017,223
994,101
1,031,840
Operations
848,371
946,077
1,100,793
1,122,660
Professional Services
5,640
8,000
11,040
11,000
Capital
18,994
28,000
-
-
DEPARTMENT TOTAL $
1,835 645
$ 1,999,300
$ 2,105,934
$ 2,165,600
PERSONNEL SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Director
1
1
1
1
Traffic Engineer
1
1
1
1
Project Construction Manager`
1
1
0
0
Construction Inspector
4
4
4
4
Senior Administrative Assistant
1
1
1
1
Project Technician
1
1
1
1
Drafter
1
1
1
1
Civil Engineer
2
2
2
2
Senior Signal Technician
1
1
1
1
Signs and Markings Technician
1
1
1
1
Traffic Signal Technician
1
1
1
1
TOTAL FULL TIME
15
15
14
14
` Paid from Capital Improvements Fund
EXPENDITURE DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
716,587
757,760
742,634
760,937
Longevity
3,444
3,532
3,556
3,300
Overtime
22,370
14,177
12,700
16,400
FICA
53,738
54,739
54,895
55,783
TMRS
75,741
77,803
76,847
76,423
Worker's Compensation
12,003
12,606
12,777
9,018
Health Insurance
68,673
84,777
80,218
97,795
Dental Insurance
6,429
7,727
6,383
8,088
Long-term Disability
2,008
2,285
2,272
2,296
Life Insurance
1,404
1,546
1,539
1,476
Flexible Spending
243
271
280
324
SUBTOTAL $
962,640
$ 1,017,223
$ 994,101
$ 1,031,840
OPERATING EXPENSES
Conferences & Training
3,628
3,373
4,150
5,550
Dues &Subscriptions
3,508
4,550
4,400
4,710
Mileage
2,783
730
3,500
2,400
City of Allen 127 FY 2007 Budget
FUND
GENERALFUND
DEPARTMENT
ENGINEERING
ACCOUNT
001-6000-037
20042005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont
Clothing & Uniforms
3,553
5,000
4,400
4,940
Electricity -Street Lights
492,290
567,000
748,137
801,087
Electricity -Traffic Signals
21,484
20,000
28,600
28,860
Printing & Reproduction
514
400
460
500
Advertising
90
-
290
375
Gasoline
9,179
9,500
11,900
15,385
Vehicle Propane Gas
-
-
1,757
-
Vehicle & Equipment Replacement
26,219
14,596
14,596
-
Office Supplies
4,754
6,250
6,509
4,900
Small Tools & Minor Equipment
5,333
4,000
3,250
2,903
Vehicle Maintenance
7,280
6,878
6,878
7,900
Equipment Maintenance
-
300
406
500
Street Marking Maintenance
48,291
41,000
39,000
42,000
Traffic Signal Maintenance
16,062
52,500
26,000
30,000
Street Light Maintenance
101,726
105,000
103,000
96,650
Street Sign Replacement
72,036
70,000
93,540
74,000
School Crossing Guards
29,641
35,000
SUBTOTAL
$
848,371 $
946,077
$
1,100,793
$
1,122,660
PROFESSIONAL SERVICES
Professional Services
5,640
B 000
11,040
11,000
SUBTOTAL
$
5,640 $
8,000
$
11,040
$
11,000
CAPITAL OUTLAY
Traffic Signs*
18,994
28,000
SUBTOTAL
$
18,994 $
28,000
$
-
$
-
DEPARTMENT TOTALS
$
1,835,645 $
1,999,300
2,105 934
$
2,165,500
CAPITAL EXPENDITURES LIST
No capital items
• Traffic signs now funded in Grants and Special Revenue fund by Child Safety Fund revenues.
City of Allen 128 FY 2007 Budget
CITY OF ALLEN
DEBT SERVICE FUND
FISCAL YEAR 2006-2007
Debt Policy
The City of Allen issues general obligation bonds for a term of generally twenty years, for the
purpose of constructing major capital improvements which include municipal facilities, parks
and streets. Article XI, Section 5 of the Texas Constitution, applicable to cities of more than
5,000 population states that the maximum rate shall not exceed $2.50 per $100.00 of
assessed valuation of taxable property. The City's Charter (Article 5, Section 1) states: "In
accordance with the constitution of the State of Texas, and not contrary thereto, the City of
Allen shall have the power to borrow money against the credit of the city for any public
purpose that is not now nor hereafter prohibited by the constitution and laws of the State of
Texas". The City's debt policy goal is to keep the portion of ad valorem tax collections
appropriated to the debt service fund below 40%. The proposed tax rate at October 1, 2006
is $0.558 per $100.00 of assessed valuation of which $0.167, or 29.93%, is designated to the
debt service fund. This is within the limits of the state law and is below the City's policy limit.
Bond Ratings
Bond ratings on the City's General Obligation debt are Aa3 from Moody's and AA- from
Standard & Poor's. The ratings on the City's Water & Sewer Revenue debt are A2 and AA-,
from Moody's and S&P, respectively. The City's CDC Revenue debt rating is Al from
Moody's.
FUND BALANCE PROJECTIONS FY 2006 FY 2007
PROJECTED FUND BALANCE 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30
*FUND BALANCE REQUIRED 10% OF ANNUAL DEBT SERVICE
$ 1,512,331 $ 1,419,782
9,906,058 9,999,347
(9,998,607) (10,161,117)
$ 1,4119,782__$_ 1,258,012
$ 999,111 $ 1,015,332
City of Allen 129 FY 2007 Budget
CITY OF ALLEN
DEBT SERVICE REQUIREMENT
FISCAL YEAR 2006-2007
GENERAL OBLIGATION BONDS:
02/01/99
12,545,000
1998
04/01/98
Balance
Required
Required
Total l
Bond
Date of
Amount
Interest
Maturity
as of
Principal
Interest
Required
Series
Issue
Issued
Rte
D to
10/1/2006
21106-2007
200&2007
20062007
GENERAL OBLIGATION BONDS:
02/01/99
12,545,000
1998
04/01/98
10,000,000
4.50%
MOMS
1999
08101/99
13,340,000
4875%-
6.375%
09/01/09
2000
D5101100
11,100,000
5"00%-
6.20%
09/01/10
20D1
0501/01
20,715,000
4125%-
525%
09/01/21
2002
05/01/02
13,000.000
4.281- 5 5%
09/01/22
2003
01/01/03
2,705,000
3.00%
09/01/07
2003
06/01/03
7,210,000
2'75%-
09/0123
69,520
119,520
$ 78,300,000 $
4.25%
3,584,865 $
2004
0601/04
11,700,000
4%-5%
09/01/24
2005
03/01/05
32,330,000
3%-5%
08/15/21
2006
07/26/06
1,595,000
414%
09/3026
TOTAL
$
123,695,000
CERTIFICATES OF OBLIGATION:
2004A 10/01/04 4,735,000 3.5%-5% 09/0124
20048 10/01!04 765,000 % 55% 09/0124
TOTAL $ 5,500,000
WATER 8 SEWER REVENUE BONDS
1999
02/01/99
12,545,000
4.30%-5.0%
06101/19
2004
06/01/04
6,710,DD0
475%-5.0%
06/01/24
2005
06/01/05
4,300,000
3.625%-
06101/25
2,575,940
11,525,000
480,000
6.625%
1,043,424
TOTAL
$
23,555,000
947,600
6,515,000
City of Allen
930,000
455,000
41,850
496,850
1,795,000
565,000
94,993
659,993
1,920,000
440,000
104,344
544,344
9,920,000
2,110,000
465,940
2,575,940
11,525,000
480,000
563,424
1,043,424
920,000
920,000
27,600
947,600
6,515,000
275,DDD
231,664
506.664
11,055,000
415,000
518,476
933,476
32,125,000
425,000
1,467,054
1,892,054
1,595,000
50,000
69,520
119,520
$ 78,300,000 $
6,135,000 $
3,584,865 $
9,719,865
4,735,000
165,000
202,650
367.650
765,000
25,000
40,802
65,802
$ 5,500,000 $
190,000 $
243,452 $
433,452
8,075,000
950,000
365,362
1,315,362
5,980,000
490,000
287,107
777,107
4,135,000
140,000
191,577
331,577
$ 18,190,000 $
1,580,000 $
844,046 $
2,424,046
130 FY 2007 Budget
CITY OF ALLEN
AGGREGATE DEBT SERVICE
REQUIREMENTS
Period Total
Ending Principal Interest Debt Service
GENERAL OBLIGATION BONDS:
9/30/2007
6,325,000
3,828,318
10,153,318
9/30/2008
4,370,000
3,528,503
7,898,503
9/30/2009
4,570,000
3,336,601
7,906,601
9/30/2010
4,785,000
3,143,880
7,928,880
9/30/2011
4,995,000
2,947,136
7,942,136
9/30/2012
5,245,000
2,741,554
7,986,554
9/30/2013
5,505,000
2,498,658
8,003,658
9/30/2014
5,775,000
2,249,728
8,024,728
9/30/2015
6,065,000
1,980,335
8,045,335
9/30/2016
5,775,000
1,690,623
7,465,623
9/30/2017
5,410,000
1,445,860
6,855,860
9/30/2018
5,680,000
1,184,378
6,864,378
9/302019
5,140,000
909,724
6,049,724
91302020
4,280,000
661,694
4,941,694
9/302021
3,520,000
466,546
3,986,546
9/302022
2,815,000
299,433
3,114,433
9/30/2023
1,885,000
165,065
2,050,065
9/302024
1,435,000
78,562
1,513,562
9/302025
110,000
9,315
119,315
9/302026
115,000
4,761
119,761
TOTAL $ 83,800,000 $ 33,170,672 $ 116,970,672
WATER & SEWER REVENUE BONDS:
9/302007
1,580,000
862,758
2,442,758
9/302008
1,575,000
789,358
2,364,358
9/302009
1,035,000
709,408
1,744,408
9/302010
1,085,000
659,089
1,744,089
9/302011
1,145,000
605,278
1,750,278
9/302012
1,200,000
549,221
1,749,221
9/30/2013
1,140,000
493,996
1,633,996
9/302014
1,190,000
440,981
1,630,981
9/30/2015
1,245,000
386,046
1,631,046
9/302016
960,000
326,601
1,286,601
9/30/2017
1,005,000
281,276
1,286,276
9/302018
1,060,000
233,606
1,293,606
9/302019
1,110, 000
184,149
1, 294,149
9/30/2020
465,000
132,231
597,231
9/302021
485,000
110,856
595,856
9/30/2022
510,000
88,426
598,426
9/302023
530,000
64,714
594,714
9/302024
560,000
39,995
599,995
9/302025
310,000
13,795
323 795
TOTAL $ 18,190,000 $ 6,971,784 $ 25,161784
City of Allen 131 FY 2007 Budget
CITY OF ALLEN
CITY OF ALLEN
TAX INCREMENT FINANCING FUND
REVENUE AND EXPENDITURE SUMMARY
FISCAL YEAR 2006-2007
REVENUES
Operating Revenues
Property Tax (County Participation)
TOTAL OPERATING REVENUES
2004-2005 2005-2D06 2005-2006 2006-2007
ACTUAL BUDGET AMENDED BUDGET
_ 4 _
Non -Operating Revenues
Interest - - - -
Operating Transfers in - General Fund:
Property Tax - - - -
Sales Tax 4,110
TOTAL NON-OPERATING REVENUES $ - $ - $ - $ 4,110
TOTAL REVENUES $ $ $ $ 4,110
20042005 2005-2006 2005-2006 2006-2007
EXPENSES ACTUAL BUDGET AMENDED BUDGET
General Government:
Eligible TIF Expenses - - - -
TOTAL PUBLIC WORKS $ - $ - $ - $
TOTAL EXPENSES $ $ $ $
PROJECTED FUND BALANCE 1011
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED FUND BALANCE 9130
City of Allen
4,110
$ $ 4,110
133 FY 2007 Budget
CITY OF ALLEN
TAX INCREMENT FINANCING FUND
DIVISION 504-0000
No Personnel in this Department
City of Allen 135 FY 2007 Budget
TAX INCREMENT
DEPARTMENT DESCRIPTION
The Tax Increment Financing fund was
established in FY2006 to track property tax
and sales tax revenue and associated
expenses for the City's Tax Increment
Financing agreements. The City
established TIF Reinvestment Zone
Number One in December 2005. "TIF Zone
No. 1" is referred to as the "Garden District
at Montgomery Farm". This TIF is located
at U.S. 75 and Bethany Drive.
Revenues from the TIF zone will be used to
pay for eligible infrastructure costs,
including parking garages, U.S. 75 ramp
reversals, and public streets and bridges
within the defined TIF area. The County
also has an agreement to participate in the
TIF.
DEPARTMENT NARRATIVE
Accomplishments for FY 2006:
Finalized negotiations with developer
and established TIF Zone No. 1 in
December, 2005
Objectives for FY 2007:
❖ Continue to administer the financing
plan as property tax and sales tax
revenues materialize
❖ Finalize the "Project and Financing
Plan" with the "TIF Zone No. 1"
developer.
City of Allen 136 FY 2007 Budget
Operating Revenues
Water Sales
Sewer Charges
Connections
Service Charges
Pro Rata Fees
Miscellaneous
TOTAL OPERATING REVENUES
Non -Operating Revenues
Interest
Operating Transfer In
TOTAL NON-OPERATING
TOTAL REVENUES
CITY OF ALLEN
WATER AND SEWER FUND
REVENUE AND EXPENSE SUMMARY
FISCAL YEAR 2006-2007
2004-2005 2005-2006 2005-2006 2006-2007
ACTUAL BUDGET AMENDED BUDGET
12,660,109
12,700,000
14, 700,000
13,700,000
5,892,968
6,725,000
6,727,000
7,631,000
224,900
200,000
200,000
209,000
293,943
267,000
293,500
292,500
71,575
30,000
80,925
50,000
260,916
147,500
150,931
149,500
$ 19,404,411 $ 20,069,500 $ 22,152,356 $ 22,023,000
51,738 108,614
228,500
EXPENSES
2004-2005
ACTUAL
2005-2006
BUDGET
2005-2006
AMENDED
2006-2007
BUDGET
General Government
Utility Collections
444,486
536,563
567,169
576,369
TOTAL GENERAL GOV.
$
444,486
$
536,563
$
567,169
$
576,369
Public Works
Water 8 Sewer Operating Expenses
13,632,908
15,389,221
15,305,362
17,007,234
Capital Improvement Projects
1,385,500
2,500,000
2,500,000
2,600,000
TOTAL PUBLIC WORKS
$
15,018,408
$
17,889,221
$
17,805,362
$
19,607,234
Debt Seryice
$
2,136,150
$
2,445,913
$
2,480,073
$
2,425,676
TOTAL EXPENSES
$
17,599,044
$
20,871,697
$
20,852,604
$
22,609,279
PROJECTED FUND BALANCE 10/1
$
6,732,000
$
8,222,567
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED FUND BALANCE 9/30
22,343,171 22,273,645
(20,852,604) (22,609,279)
$ 8,222,567$ 7,886,933
City of Allen 137 FY 2007 Budget
WATER & SEWER FUND REVENUES FY 2007
Sewer Charges
34.26°
Connections
0.90%
Service Charges
1.31%
Miscellaneous
0.88%
Interest
Water Sales 1.03%
61.51% Transfers In
0.05%
WATER & SEWER FUND
EXPENSES BY FUNCTION FY 2007
Water & Sewer
85.71 %
Debt Service
10.73%
Utility Collections
11 2.55%
City of Allen 138 FY 2007 Budget
CITY OF ALLEN
WATER AND SEWER FUND
REVENUE DETAIL
FISCAL YEAR 2006.2007
2004-2005 2005-2006 2005-2006 2006-2007
ACTUAL BUDGET AMENDED BUDGET
Ooeratino Revenues
Water Sales
12,660,109
12,700,000
14,700,000
13,700,000
Sewer Charges
5,866,720
6,700,000
6,700,000
7,600,000
Industrial Pretreatment
26,248
25,000
27,000
31,000
Connections
224,900
200,000
200,000
200,000
Re -Connect Fees
37,581
40,000
40,000
40,000
Penalties
253,388
225,000
250,000
250,000
Sewer Clean Outs
2,974
2,000
3,500
2,500
Miscellaneous
39,967
22,500
23,931
22,500
Other Reimbursements
1,718
-
2,000
2,000
Pro Rata Fees
71,575
30,000
80,925
50,000
Inspection Fees
219,231
125,000
125,000
125,000
TOTAL OPERATING REVENUES $ 19,404,411 $ 20,069,500 $ 22,152,356 $ 22,023,000
Non -Operating Revenues
Interest on Investments
398
83,614
130,525
158,500
Interest -18S Reserve Fund
51,340
25,000
50,000
70,000
Operating Transfer In
42,752
10,290
10,290
22,145
TOTAL NON-OPERATING REVENUES $
94,490 $
118,904 $
190,815 $
250,645
TOTAL REVENUE $ 19,498,901 $ 201188,404 $ 22,343,171 $ 22,273,645
WATER & SEWER FUND REVENUES FY 2007
Sewer Charges
34.26%
Connections
0.90%
Service Charges
1.31%
Miscellaneous
0.88%
Interest
water Sales 1'03
61.51 % Operating Transfer In
0.10%
City of Allen 139 FY 2007 Budget
CITY OF ALLEN
CITY OF ALLEN
WATER & SEWER FUND EXPENSES BY CLASSIFICATION
AS A PERCENT OF TOTAL BUDGET
FISCAL YEAR 2006-2007
2005-2006
2004-2005 %OF REVISED %OF
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services
$
2,552,845
14.51%
$
2,786,985
Operations
$
12,353,506
70.19%
$
14,798,395
Professional Services
$
133,654
0.76%
$
210,204
Debt Service Payments
$
2,136,150
12.14%
$
2,480,073
Capital
$
422,889
2.40%
$
576,947
TOTAL $ 17,599,044 $ 20,852,604
2006-2007 % OF
BUDGET BUDGET
13.37%
$
2,978,318
13.17%
70.97%
$
16,283,931
72.02%
1.01%
$
210,510
0.93%
11.89%
$
2,425,676
10.73%
2.77%
$
710,844
3.14%
71.96%
$
22,609,279
WATER & SEWER FUND
Expenses By Classification
Professional Services
0.93%
Debt Service
Payments
10.81 %
Capital
3.14%
Operations
71.96%
Personnel Services
13.16%
City of Allen 141 FY 2007 Budget
CITY OF ALLEN
WATER AND SEWER
DIVISIONS
WATER AND SEWER 200-6500
UTILITY BILLING 200-7000
City of Allen 143 FY 2007 Budget
AND SEWER
WATER AND SEWER DIVISION
DEPARTMENT DESCRIPTION
The Water and Sewer Division is responsible for
delivering potable water purchased from the
North Texas Municipal Water District (NTMWD)
to Allen customers and collecting wastewater
from customers and delivering it to NTMWD
sewer trunk lines.
DEPARTMENT NARRATIVE
Accomplishments for FY 2006:
:• Achieved an estimated 10% water loss for
the year
Completed TCEQ Compliance Evaluation
Investigation for Public Water System. No
operational violations were noted. Retained
"Superior" system rating
:• Continued a very effective water leak
detection program
Continued ongoing sewer system efforts to
reduce sewer system inflow and infiltration
(1&I)
'a Updated the water and sewer rate study to
reassess the fund's fee structure and long-
term viability
Reduced water loss by integrating a new
water quality and leak detection crew
Objectives for FY 2007:
Anticipate future growth by planning water
and sewer system infrastructure construction
and modernization; minimize maintenance
service shortfalls or interruptions
:• Maintain sanitary sewer system to minimize
stoppages and back-ups; have no sewer
discharges in violation of National Pollution
Discharge Elimination System (NPDES)
rules; control and lessen sewer inflows and
infiltration (W)
Identify and eliminate cross connections
within the water system
:• Continue ten percent meter replacement
program utilizing touch -read meter reading
capability
Maintain an acceptable water loss of
less than twelve percent. Water loss is the
difference between the gallons of water
NTMWD sells the City and what the City
bills customers
Major Budget Items for FY 2007:
v Water and sewer payments to NTMWD—
Water - $5,550,219
Sewer- $4,047,699
Transfers out for cash financing of capital
projects - $2,600,000
Meter Replacement/Installation Program
and Touch Read pads - $351,106
680
660
640
m620
M60560
0
so
540
520
Miles of Water & Sewer Lines
2001 2002 2003 2004 2005
Year
City of Allen 144 FY 2007 Budget
FUND
DEPARTMENT/DIVISION
ACCOUNT
WATER AND SEWER
W&S/WATER
AND SEWER
200-6500-433
EXPENSE SUMMARY
2004-2005
2005-2006
2005-2006
201)6-2007
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
2,287,420
2,558,623
2,476,797
2,651,403
Operations
12,202,003
14,596,513
14,607,761
16,084,127
Professional Services
106,096
160,000
166,034
160,860
Capital
422,889
574,085
554,770
710,844
DEPARTMENTTOTAL $
15,018,408
$ 17,889,221
$ 17,805,362 $
19,607,234
PERSONNEL SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Superintendent
1
1
1
1
Foreman
2
2
2
2
Education Specialist
0
1
1
1
Administrative Assistant
1
1
1
1
Pump Station Operator
4
4
4
4
Crew Leader
9
10
10
10
Civil Engineer`
1
1
1
1
ROW Utility Coordinator'
1
1
1
1
Utility Locator Technician'
1
1
1
1
Equipment Operator
8
9
9
9
Water Quality Technician
1
0
0
0
Meter Service Technician
7
7
7
7
Maintenance Worker
11
12
12
12
TOTAL FULL TIME
47
50
50
50
' These positions are under supervision of the Engineering
Dept.
EXPENSES DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
1,503,369
1,691,912
1,648,800
1,774,811
Longevity
9,845
11,668
11,460
13,288
Overtime
125,035
100,000
100,000
100,000
FICA
115,670
120,987
126,341
132,453
TMRS
167,141
174,087
176,907
178,811
Workers Compensation
63,628
66,981
66,589
48,863
Health Insurance
272,336
354,673
313,229
363,397
Dental Insurance
22,731
28,986
23,913
29,833
Long-term Disability
4,584
5,597
5,748
6,009
Life Insurance
2,563
3,063
3,089
3,074
Flexible Spending
518
669
721
864
SUBTOTAL $
2,287,420
$ 2,558,623
$ 2,476,797 $
2,651,403
OPERATING EXPENSES
Conferences & Training
6,604
8,204
8,204
16,195
Dues & Subscriptions
11,412
12,205
12,205
13,750
City of Allen 145 FY 2007 Budget
FUND
WATER AND SEWER
DEPARTMENT/DIVISION
W&S/WATER AND SEWER
ACCOUNT
200-6500-433
2004-2005
2005-2006
2005-2oW
2006-2007
OPERATING EXPENSES - cont
ACTUAL
BUDGET
AMENDED
BUDGET
Mileage
-
-
-
-
Clothing & Uniforms
29,969
31,123
31,123
31,123
Electricity,
419,774
594,410
594,410
650,000
Natural Gas
277
350
350
350
Telephone
6,198
7,600
7,800
7,800
Water
14,343
12,000
12,000
12,800
Insurance
33,165
38,342
73,342
32,620
Postage & Freight
1,930
4,500
15,000
15,000
Printing & Reproduction
2,895
7,000
15,000
10,000
Advertising
588
2,000
2,000
2,000
Rentals
-
1,500
1,500
1,500
Gasoline
53,037
48,500
80,000
90,000
Propane Gas
857
500
527
600
NTMWD-Upper E. Fork
1,067,739
1,222,227
1,346,650
1,484,681
NTMWD-Regional Treatment
2,232,160
2,632,686
2,328,584
2,563,018
Water District -Water
4,296,442
4,845,884
4,895,884
5,550,219
NTMWD Pretreatment
28,446
34,000
34,000
34,000
Vehicle & Equipment Replacement
133,770
108,599
108,599
141,066
Office Supplies
5,192
4,200
4,200
4,450
Mechanical Supplies
53,306
50,000
50,000
55,000
Janitorial Supplies
-
-
2,000
4,000
Medical & Chemical Supply
376
1,250
1,600
1,600
Chlorine Gas
958
1,500
1,500
1,500
Small Tools & Minor Equipment
57,270
30,300
33,850
67,080
Building Maintenance
31,887
59,200
59,200
44,000
Vehicle Maintenance
19,150
18,500
18,500
19,500
Equipment Maintenance
19,500
20,000
32,000
25,000
Radio Maintenance
890
2,600
2,600
2,600
Meter Maintenance
17,583
18,500
18,500
18,500
Water System Maintenance
44,011
40,000
40,000
45,000
Sewer System Maintenance
41,393
40,000
40,000
45,000
Bad Debt Expense
61,506
12,000
50,000
50,000
Interest•Water Deposits
5,400
4,000
4,000
4,000
Operating Transfer Out
2,118,475
2,182,633
2,182,633
2,440,175
Capital Projects Transfer Out
1,385,500
2,500,000
2,500,000
2,600,000
SUBTOTAL $
12,202,003
$ 14,596,513 $
14,607,761
$ 16,084,127
PROFESSIONAL SERVICES
Professional Services
34,311
65,000
65,000
51,860
Contract Mowing
21,486
30,000
30,000
35,000
Rebate -Washing Machine
20,175
20,800
33,214
35,000
Rebate -New Toilet
3,295
1,950
2,820
3,000
Rebate-Rain/Freeze Sensor
26,704
32,250
23,500
23,500
Rebate -Rain Barrel
-
-
1,500
1,500
Rebate -Pressure Red Valve
125
-
-
1,000
Rebate -Water Conservation
10,000
10,000
10,000
SUBTOTAL $
106,096
$ 160,000 $
166,034
$ 160,860
City of Allen 146 FY 2007 Budget
FUND
WATER AND SEWER
DEPARTMENT/DIVISION
W&SANATER AND SEWER
ACCOUNT
200-6500-433
CAPITAL OUTLAY
Vehicles
27,995
48,500
29,185
75,500
Mains & Connections
7,776
120,000
120,000
120,000
Meters
312,115
334,387
334,387
351,106
Office Equipment & Furniture
-
4,500
4,500
2,440
Machinery & Equipment
75,003
66,698
66,698
161,798
SUBTOTAL $
422,869 $
574,085 $
554,770
$
710,844
DEPARTMENT TOTALS $
15,018,408 $
17,889,221 $
17,805,362
$
19,607,234
CAPITAL EXPENSES LIST
2006-2007
QUANTITY
BUDGET
MAINS & CONNECTIONS
Mains & Connections
120,000
SUBTOTAL
$
120,000
METERS
Meters
351,106
SUBTOTAL
$
351,106
VEHICLES
12 Yard Tandem Dump Truck
1
75,500
SUBTOTAL
1
$
75,500
OFFICE EQUIP & FURNITURE
Cubicle
1
2,440
SUBTOTAL
1
$
2,440
MACHINERY AND EQUIPMENT
Shoring Equipment
n/a
18,000
Loader Backhoe
1
61,000
Trailer for Backhoe
1
7,800
Irrigation Communication Equipment
n/a
74,998
SUBTOTAL
2
$
161,798
TOTAL CAPITAL
$
710,644
City of Allen 147 FY 2007 Budget
iral Fund
Management Fund -Administrative costs
TOTAL
Stacy Road Ground Storage Repaint
Water Line Replacement
Sewer Line Replacement
Concrete Repairs - McDermott
Alley Repair
Service Center Land Purchase
TOTAL
2005-2006 2006-2007
AMENDED BUDGET
2163991 2,420,220
500,000
500,000
500,000
600,000
500,000
City of Allen 148 FY 2007 Budget
FUND
WATER AND SEWER
UTILITY COLLECTIONS DIVISION
DEPARTMENT DESCRIPTION
The Utility Collections division is responsible for
billing and processing payments from city
utilities that includes water, sewer, drainage,
solid waste, HHW, and recycling services. With
extensive customer contact, this division places
a strong emphasis on customer service.
DEPARTMENT NARRATIVE
Accomplishments for FY 2006:
Improved process of scheduling the water
bill inserts
Assisted with processing water
conservation rebate applications and
posting credits to utility accounts
:• Streamline the process of water/sewer
impact fees to be entered directly to the
general ledger. This allows us to create a
sub ledger with more detail for auditing
purposes
Purchased and integrated a check
remittance scanner to speed check
processing and deposit times
Objectives for FY 2007:
•} Work with the Information Technology and
Finance department's, to assess the
feasibility of accepting electronic payments
through the internet
Major Budget Item for FY 2007:
❖ Postage -$132,000
Professional Services - $19,900
Printing - $$30,000
Accounts Annual Percentage Growth
FY02
FY03
FY04
FY05
FY06'
9.7%
6.5%
7.7%
4.3%
4.7%
Utility Accounts Managed
30,000
25,000
y 20,000
0 15,000
u
10,000
5,000
0
20,363 22,870 23,956
19,525
17791
2'1,933
0
IF
2001 2002 2003 2004 2005 2006•
Fiscal Year
`2006 includes accounts managed through
May 31, 2006 (3.4% growth to date).
City of Allen 149 FY 2007 Budget
EXPENSE SUMMARY
CLASSIFICATION
Personnel Services
Operations
Professional Services
Capital Outlay
DEPARTMENT TO'
PERSONNEL SUMMARY
FULL TIME
Utility Billing Supervisor
Customer Service Representative
TOTAL FULL TI
PART TIME
Customer Service Representative
TOTAL PART-TI
EXPENSES DETAIL
Reserve
Workers Compensation
Health Insurance
Dental Insurance
Long-term Disability
Life Insurance
=lexible Spending
SUBTOTAL
Dues & Subscriptions
Services
& Freight
& Reproduction
DEPARTMENT/DIVISION
W&S/UTILITY COLLECTIONS
2005-2006
ACCOUNT
200-7000-419
2004-2005 2005-2006
2005-2006
2006-2007
ACTUAL BUDGET
AMENDED
BUDGET
265,425 300,410
310,168
326,915
151,503 172,596
190,634
199,804
27,558 41,378
44,170
49,650
- 22.177
22.177
-
2004-2005
2005-2006
2005-2006
2006-2007
AC AL
BUDGET
AMENDED
BUDGE
1
1
1
1
5
5
5
5
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
193,117
205,805
225,526
237,302
-
10,695
-
-
1,108
1,310
1,382
1,314
1,673
2,700
1,400
2,700
14,052
14,701
16,764
17,965
19,981
21,167
23,248
23,862
586
642
682
517
31,175
38,907
36,936
38,542
2,788
3,381
3,051
3,539
545
644
686
669
305
349
368
343
95
109
145
162
265,425 $
300,410
$ 310,188 $
326,915
1,941
2,880
2,880
2,900
305
140
180
200
24
204
200
200
2,748
3,032
3,032
3,100
2,630
2,530
2,530
2,420
2,000
3,800
3,600
3,800
93,150
102,000
120,000
132,000
25,756
30,000
30,000
30,000
City of Allen 150 FY 2007 Budget
FUND
WATER AND SEWER
DEPARTMENT/DIVISION
W&S/UTILITY COLLECTIONS
ACCOUNT
200-7000419
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Advertising
-
100
100
100
Computer Costs
-
-
Vehicle & Equipment Replacement
12,376
11,684
11,684
11,684
Office Supplies
4,371
6,000
6,000
6,000
Small Tools & Minor Equipment
562
3,678
3,678
-
Equipment Maintenance
5,640
6,550
6,550
7,400
SUBTOTAL
$ 151,503 $
172,598
$
190,634
$ 199,804
PROFESSIONAL SERVICES
Audit Fees
15,918
17,648
17,000
16,500
Professional Services
3,437
14,200
14,200
19,900
Courier Services
2,574
2,900
2,900
2,900
Credit Card Costs
5,629
6,630
10,070
10,350
SUBTOTAL
$ 27,558 $
41,378
$
44,170
$ 49,650
CAPITAL OUTLAY
Computer Equipment & Sofbvare
22,177
22,177
SUBTOTAL
-
22,177
22,177
-
DEPARTMENT TOTALS
$ 444,486 $
536,563
$
567,16L
$ 576,369
CAPITAL EXPENSES LIST
2006-2007
QUANTITY
BUDGET
No capital items for this division.
City of Allen 151 FY 2007 Budget
CITY OF ALLEN
CITY OF ALLEN
SOLID WASTE FUND
REVENUES AND EXPENSES BY FUNCTION
FISCAL YEAR 2006-2007
TOTAL REVENUES $ 3,351,518 $ 3,977,086 $ 4,492,972 $ 4,593,650
2004-2005
2005-2006
2005-2006
2006-2007
REVENUES
ACTUAL
BUDGET
AMENDED
BUDGET
Operating Revenues
Garbage Fees
2,694,249
3,237,586
3,191,378
3,600,710
Recycling Revenues
-
-
490
300
Commercial Garbage Fees
468,723
500,000
700,000
700,000
Recycling Materials
39,455
40,000
50,000
50,000
Recycle Bin Revenue
1,016
1,000
2,000
2,000
Household Hazardous Waste
92,099
141,748
129,840
137,640
Composting Revenue
-
-
27,000
27,000
Miscellaneous
35,000
35,000
363,264
35,000
TOTAL OPERATING REVENUES $
3,330,542
$ 3,955,336
$ 4,463,972
$ 4,552,650
Non -Operating Revenues
Interest
20,976
21,750
29,000
41,000
TOTAL NON-OPERATING REVENUES $
20,976
$ 21,750
$ 29,000
$ 41,000
TOTAL REVENUES $ 3,351,518 $ 3,977,086 $ 4,492,972 $ 4,593,650
TOTAL EXPENSES $ 3,538,579 $ 3,926,059 $ 3,917,539 $ 4,441,354
PROJECTED FUND BALANCE 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED FUND BALANCE 9/30
751,090 $ 1,326,523
4,492,972 4,593,650
(3,917,539) (4,441,354)
$ 1,326,523 $ 1,478,819
City of Allen 153 FY 2007 Budget
2004-2005
2005-2006
2005-2006
2006-2007
EXPENSES
ACTUAL
BUDGET
AMENDED
BUDGET
Public Works
Solid Waste
3,538,579
3,926,059
3,917,539
4,441,354
TOTAL EXPENSES $ 3,538,579 $ 3,926,059 $ 3,917,539 $ 4,441,354
PROJECTED FUND BALANCE 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED FUND BALANCE 9/30
751,090 $ 1,326,523
4,492,972 4,593,650
(3,917,539) (4,441,354)
$ 1,326,523 $ 1,478,819
City of Allen 153 FY 2007 Budget
CITY OF ALLEN
SOLID WASTE
DIVISION 205-0000
Director
Waste Services
Manager
1
Customer Service Rep.' HHW Maintenance Education Specialist"
5 Worker 2
2
"Half of this position funded in Water & Sewer Fund
"1 funded in Water & Sewer Fund
City of Allen 155 FY 2007 Budget
FUND DEPARTMENT ACCOUNT
SOLID WASTE SOLID WASTE 205-0000-435
DEPARTMENT DESCRIPTION
The Solid Waste Fund represents the
financial activity related to solid waste
collection and disposal, including
recycling services and management of
household hazardous waste (HHW).
Eighty-five percent of revenues are used
to fund contracts with North Texas
Municipal Water District (NTMWD), the
City's franchised waste disposal vendor,
and the City's Litter Collection Contract
for the Parks, Greenbelts, and US 75.
The fund supports employees who
manage solid waste customer service,
educate citizens and youth on
environmental programs, run HHW
programs in coordination with the Plano
HHW center, and provide support staff to
the Keep Allen Beautiful board.
DEPARTMENT NARRATIVE
Accomplishments for FY 2006:
❖ Assisted the Keep Allen Beautiful
(KAB) Board in execution of their key
seasonal events: Texas Recycles Day,
Great American Cleanup, Arbor
Day/Trees for Allen Program, the
Corporate Challenge water way
cleanup and the annual Educator's
Reception
:• Assisted KAB by preparing six
competitive nominations through Keep
Texas Beautiful, all of which placed in
their categories. The KAB program
was presented a Gold Award and a
Sustained Excellence Award in the
Governor's Community Achievement
Award category
:• Continued a contract for weekly fitter
collection on U.S.75
❖ Added a new Water Education
Specialist to staff
❖ Educational outreach programs grew
by 226%
Objectives for FY 2007:
❖ Work with the Keep Allen Beautiful
(KAB) board to successfully reach its
goals
Integrate the new Water Conservation
Educational Specialist into staff
❖ Institute the Parks, Greenbelt, and US
75 Litter Collection Contract
Prepare competitive COG solid waste
grant requests for future grant cycles
:• Continue to expand environmental
educational outreach programs
Continue to bring Allen youth forward
for Council recognition
Meet the need for public
environmental education
Major Budget Items for FY 2007:
CWD solid waste and recycling
services - $1,800,000
North Texas Municipal Water District
solid waste transfer station and landfill
services - $1,807,920
:• Weekly litter collection contract
through Parks & Recreation -
$330,000
❖ HHW payments to Plano - $27,528
City of Allen 156 FY 2007 Budget
EXPENSE SUMMARY
Personnel Services
Operations
Professional Services
Capital
DEPARTMENT
PERSONNEL SUMMARY
Waste Services Manager
Educafion Specialist
Maintenance Worker'
HHW Maintenance Worker
TOTALFULL
Customer Service Representative -
2004 -2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
$ 233,505
$ 273,661
$ 255,791
$ 228,482
200,962
165,673
174,423
203,252
3,104,112
3,486,725
3,487,325
4,009,620
2004-2005
ACTUAL
1
1
2
2005-2006
BUDGET
TOTAL PART-TIME
2,918
3,480
3,480
4,930
' In FY 2006, these two positions were moved to the General
Fund.
This is a half-time position shared with the Water and Sewer Fund.
1,700
EXPENSES DETAIL
2004-2005
2005-2006
2,868
ACTUAL
BUDGET
PERSONNEL SERVICES
3,645
2,107
Salaries
153,657
175,480
Longevity
560
868
Overtime
8,783
8,670
FICA
11,137
14,050
TMRS
16,625
20,500
Worker's Compensation
8,554
9,094
Health Insurance
30,783
40,857
Dental Insurance
2,625
3,061
Long-term Disability
466
666
Life Insurance
261
361
Flexible Spending
54
54
SUBTOTAL $
233.505
$ 273.661
2005-2006
AMENDED
1
2
0
2
2005-2006
AMENDED
179,903
976
8,670
13,550
19,008
8,243
22,504
1,917
629
336
2006-2007
BUDGET
�1
0.25
2006-2007
BUDGET
167,380
1,084
5,000
12,426
16,847
5,610
17,403
1,854
546
278
54
Conferences & Training
2,918
3,480
3,480
4,930
Dues & Subscriptions
720
1,700
1,700
919
Clothing & Uniforms
2,317
2,868
2,868
1,435
Insurance
3,645
2,107
2,107
2,560
Postage & Freight
246
800
800
800
Printing & Reproduction
4,435
5,500
5,500
5,500
Miscellaneous Operating Expense
-
-
Gasoline
4,551
3,900
4,450
6,400
Vehicle & Equipment Replacement
24,647
20,780
20,780
22,495
Office suonlies
1 660
4.000
3.000
3.250
City of Allen 157 FY 2007 Budget
FUND
SOLID WASTE
DEPARTMENT
SOLID WASTE
ACCOUNT
205-0000-435
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
Medical & Chemical Supply
-
1,100
1,300
1,300
Small Tools & Minor Equipment
2,004
1,750
1,750
1,750
Vehicle Maintenance
1,224
1,500
1,500
1,500
Equipment Maintenance
-
250
250
250
Bad Debt Expense
13,579
4,000
13,000
13,000
Illegal Dumping
-
1,500
1,500
1,500
Household Hazardous Waste
20,992
38,360
36,360
37,528
Beautification
25,064
24,000
24,000
24,000
Operating Transfer Out
92,960
48,078
48,078
74,135
SUBTOTALS-
200,962
$ 165,673
$ 174,423
$
203,252
PROFESSIONAL SERVICES
Sanitation Services
1,535,631
1,639,185
1,639,185
1,800,000
Professional Services
44,589
151,100
151,100
331,500
Recycling
2,633
200
800
200
Solid Waste-NTMWD
1,521,259
1,696,240
1,696,240
1,807,920
Composting Expenses
-
-
-
70,000
SUBTOTAL
$ 3,104,112
$ 3,486,725
$ 3,487,325
$
4,009,620
TOTAL EXPENSES
$ 3,538,579
$ 3,926,059
$ 3,917,539
$
4,441,354
CAPITAL EXPENSES LIST
No capital items
City of Allen 158 FY 2007 Budget
TOTAL REVENUES $ 956,005 $ 984,840 $ 1,004,000 $ 1,035,730
2004-2005 2005-2006 2005-2006 2006-2007
EXPENSES ACTUAL BUDGET AMENDED BUDGET
Public Works:
Drainage Operating Expenses 788,465 892,220 914,755 988,025
Capital Improvement Projects 50,000
TOTAL PUBLIC WORKS $ 838,465 $ 892,220 $ 914,755 $ 988,025
TOTAL EXPENSES $ 838,465 $ 892,220 $ 914,755 $ 988,025
PROJECTED FUND BALANCE 1011
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED FUND BALANCE 9/30
City of Allen
$ 749,742 $
CITY OF ALLEN
1,004,000
1,035,730
(914,755)
DRAINAGE FUND
$ 838,987 $
886,692
REVENUES AND EXPENSES BY FUNCTION
FISCAL YEAR 2006-2007
2004-2005 2005-2006
2005-2006
2006-2007
REVENUES
ACTUAL BUDGET
AMENDED
BUDGET
Operating Revenues
Inspection Fees
136,293 100,000
100,000
80,000
Drainage Fees
801,481 865,000
872,000
915,730
TOTAL OPERATING REVENUES
$ 937,774 $ 965,000 $
972,000
$ 995,730
Non -Operating Revenues
Interest
18,231 19,840
32,000
40,000
TOTAL NON-OPERATING REVENUES
$ 18,231 $ 19,840 $
32,000
$ 40,000
TOTAL REVENUES $ 956,005 $ 984,840 $ 1,004,000 $ 1,035,730
2004-2005 2005-2006 2005-2006 2006-2007
EXPENSES ACTUAL BUDGET AMENDED BUDGET
Public Works:
Drainage Operating Expenses 788,465 892,220 914,755 988,025
Capital Improvement Projects 50,000
TOTAL PUBLIC WORKS $ 838,465 $ 892,220 $ 914,755 $ 988,025
TOTAL EXPENSES $ 838,465 $ 892,220 $ 914,755 $ 988,025
PROJECTED FUND BALANCE 1011
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED FUND BALANCE 9/30
City of Allen
$ 749,742 $
838,987
1,004,000
1,035,730
(914,755)
(988,025)
$ 838,987 $
886,692
159 FY 2007 Budget
CITY OF ALLEN
DRAINAGE
DIVISION 210-0000
Director
Assistant Director
Foreman
Streets/Drainage
Crew Leader
1
Equipment Operator Maintenance Worker
2 3
City of Allen 161 FY 2007 Budget
DEPARTMENT DESCRIPTION
The Drainage crew maintains drainage
inlets, storm sewers, open drainage
channels and ditches to assure they
remain free of vegetation and hazardous
wastes. Sedimentation must be
controlled, and channels should carry
design water runoff flow.
DEPARTMENT NARRATIVE
Accomplishments for FY 2006:
❖ No homes or businesses flooded
during the year
❖ Maintained street sweeping frequency
of twice monthly on arterial and
thoroughfares and once monthly on
collectors; added new roads to the
sweeping plan based on funds made
available by a lower cost street
sweeping contract
❖ Maintained drainage ways with Gradall
purchased in 2004
Objectives for FY 2007:
Inspect and clear all storm sewer
inlets after major storm events
Continue installation of markers in
support of the storm drain marking
program
❖ Maintain drainage structures or
channels to prevent flooding
2
Major Budget Items for FY 2007:
• Drainage Maintenance -$125,000
❖ Contract mowing of greenbelts -
$90,000
❖ Contract Street Sweeping - $72,000
A- Continue contract funding for Phase II
NPDES professional services contract
-$21,000
Pro Rata of NPDES Storm Water
Management Best Practices Manual
from COG - $9,000
Curb Miles of Street Sweeping
Monthly
370
360
360
m 340
a
330
320
310
300
2003 2004 2005 2006 2007
City of Allen 162 FY 2007 Budget
357
362
366
I
340
323
2003 2004 2005 2006 2007
City of Allen 162 FY 2007 Budget
FUND
DEPARTMENT
ACCOUNT
DRAINAGE
DRAINAGE
210-0000434
EXPENSE SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
262,384
288,519
306,304
337,654
Operations
441,284
468,201
472,951
504,871
Professional Services
84,797
135,500
135,500
145,500
Capital
50,000
DEPARTMENT TOTAL $
838,465
$ 892,220
$ 914,755
$ 988,025
PERSONNEL SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Crew Leader
1
1
1
1
Equipment Operator
2
2
2
2
Maintenance Worker
3
3
3
3
TOTAL FULL TIME
6
6
6
6
EXPENSES DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
168,530
184,187
196,934
217,444
Longevity
1,184
1,504
1,504
1,836
Overtime
7,699
10,400
10,400
10,500
FICA
12,706
13,285
15,006
16,074
TMRS
18,112
18,863
20,898
21,928
Worker's Compensation
17,817
18,808
19,071
14,454
Health Insurance
32,595
37,094
38,244
49,981
Dental Insurance
2,860
3,381
3,122
4,213
Long-term Disability
518
612
688
739
Life Insurance
291
331
369
377
Flexible Spending
72
54
68
108
SUBTOTAL $
262,384
$ 288,519
$ 306,304
$ 337,654
OPERATING EXPENSES
Conferences 8. Training
508
400
400
400
Mileage
-
-
Clothing & Uniforms
4,365
5,134
5,134
5,134
Telephone
76
100
100
100
Insurance
5,460
16,213
16,213
3,640
Postage & Freight
-
150
150
150
Printing & Reproduction
-
250
250
250
City of Allen 163 FY 2007 Budget
FUND
DRAINAGE
DEPARTMENT
DRAINAGE
ACCOUNT
210-000DA34
20042005
2005-2006
2005-2006
2006-2007
ACTUAL
BUD ET
AMENDED
BUDGET
OPERATING EXPENSES - cont.
Advertising
-
100
100
100
Rentals
1,797
6,100
6,100
6,100
Gasoline
9,498
10,000
13,000
14,000
Oil & Lubricants
-600
500
500
Vehicle & Equipment Replacement
96,452
43,899
43,899
51,772
Office Supplies
345
400
400
400
Medical & Chemical Supply
4,513
20,000
20,000
20,000
Agriculture Supplies
-
4,000
4,000
4,000
Small Tools & Minor Equip
14,913
7,650
7,650
12,150
Vehicle Maintenance
5,772
4,250
6,000
6,000
Equipment Maintenance
14,796
10,000
10,000
12,000
Radio Maintenance
150
400
400
400
Street Sweeping Maintenance
77,120
72,000
72,000
72,000
Drainage System Maintenance
65,056
125,000
125,OD0
125,000
Bad Debt Expense
3,263
-
-
-
Operating Transfer Out
137,200
141,655
141,655
170,575
SUBTOTAL
$ 441,284
$ 468,201
$
472,951
$
504,871
PROFESSIONAL SERVICES
Professional Services
34,851
55,500
55,500
55,500
Contract Mowing
49,946
80,000
80,000
90,000
SUBTOTAL
$ 84,797
$ 135,500
$
135,500
$
145,500
CAPITAL TRANSFERS
Capital Projects Transfer Out
50,000
-
-
SUBTOTAL
$ 50,000
$ -
$
-
$
-
TOTAL EXPENSES
$ 838,465
$ 892,220
$
914,755
$
988,025
CAPITAL EXPENSES LIST
No capital items
City of Allen 164 FY 2007 Budget
CITY OF ALLEN
GOLF COURSE FUND
REVENUES AND EXPENSES BY FUNCTION
FISCAL YEAR 2006-2007
20042005 2005-2006 2005-2006 2006-2007
REVENUES ACTUAL BUDGET AMENDED BUDGET
ODeratino Revenues
Retail Store
1,130,998
74,490
1,119,732
151,067
84,660
93,126
Concession Sales
Professional Services 207,400
67,743
128,727
198,630
136,585
190,404
Fees
2,089,684
1,059,005
1,617,973
1,344,353
1,582,388
TOTAL OPERATING REVENUES
$
1,201,238
$
1,967,670 $
1,565,598 $
1,865,918
Non-ODera0no Revenues
Other Reimbursements
3,299
-
30,000
-
Operating Transfer In
410,119
502,000
150,000
TOTAL NON-OPERATING REVENUES
$
413,418
$
- $
532,000 $
150,000
TOTAL REVENUES
$
1,614,656
$
1,967,670 $
2,097,598 $
2,015,918
2004-2005 2005-2006 2005-2006 2006-2007
EXPENSES ACTUAL BUDGET AMENDED BUDGET
Personnel Services 725,061
1,130,998
1,010,383
1,119,732
Operations 582,880
751,555
815,810
860,037
Professional Services 207,400
61,184
128,727
109,915
TOTAL EXPENSES $ 1,515,341 $
1,943,737 $
1,954,920 $
2,089,684
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED FUND BALANCE 9/30
(57,557) 85,121
2,097,598 2,015,918
(1,954,920) (2,089,684)
$ 85,121 $ 11,355
City of Allen 165 FY 2007 Budget
CITY OF ALLEN
GOLF COURSE
DIVISION 225-8610
City of Allen 167 FY 2007 Budget
DEPARTMENT DESCRIPTION
The Golf Course Fund has been established to
support the daily operations of the golf course
providing recreational opportunities for the
citizens of Allen and the surrounding region.
DEPARTMENT NARRATIVE
Accomplishments for FY 2006:
Named "The Best Public Golf Course" in
the Dallas Division category by "Texas
Golfer Magazine, Sawtooth named "Best
9 -hole Course" in the Dallas Division
category.
Hosted a grand re -opening of the course
on November 12, 2005. Completed phase
I renovation work on the course and
clubhouse prior to the re -opening;
introduced new logo and branding of the
course.
Maintained a 4 -star rating from Golf Digest
on its annual "Places to Play" edition.
Hosted over 20 tournaments including
Allen Chamber of Commerce, Allen Rotary
Club, Allen Lions Club and Allen Sports
Association tournaments; worked with
North Texas Section of the PGA to host
two junior tournaments with over 100
participants.
Named Jeff Holt as Golf Services Manager
giving the course its first PGA Class A
professional as course manager; through
re -organization hired a tournament sales
coordinator responsible for tournaments,
special events and programs.
Provided aide to local area high school
Golf programs; home course to the State
5A Girls Champion Allen Eagles
COURSE
225-8610457
Obtained retail mixed beverage alcohol
permit from the TABC; dissolved the
Chase Oaks Beverage Corporation.
Objectives for FY2007
• Enclose the pavilion for tournament and
special event usage; actively sell the space
to potential clients.
Move toward golf staff teaching camps,
clinics and lessons.
Develop more local business partnerships
to extend better services to the business
clientele of Allen and assist Allen
Economic Development Corporation in
their efforts to attract more corporations to
Allen
Evaluate current membership programs;
offer membership to the golf course at
different levels of accessibility to be
competitive with the products and services
golfers may be getting elsewhere
Market and obtain more corporate outings,
particularly for Monday play
. Develop a formal marketing plan
Implement phase II of golf course
renovation and enhancement
Major Budget Items for FY 2007:
Achieve 42,000 rounds played.
Improving overall service to improve golfer
satisfaction resulting in return play.
City of Allen 168 FY 2007 Budget
FUND
DEPARTMENT
ACCOUNT
GOLF COURSE
GOLF COURSE
225-8610-457
EXPENSE SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
725,061
1,130,998
1,010,383
1,119,732
Operations
582,880
751,555
815,810
860,037
Professional Services
207,400
61,184
128,727
109,915
Capital
-
-
-
-
DEPARTMENTTOTAL
1,515341 It
1,943,737
S 1,954,920
S 2,089,684
PERSONNEL SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
FULL TIME
ACTUAL
BUDGET
AMENDED
BUDGET
Golf Services Manager/Head Golf Pro
i
1
1
1
Assistant Golf Pro
2
1
0
0
Golf Specialist
0
3
3
3
Range Attendant
3
0
0
0
Marshall
1
0
0
0
Superintendent
1
1
1
1
Assistant Superintendent
1
1
1
1
Recreation Specialist II
0
0
1
1
Irrigation Specialist
1
0
0
0
Equipment Operator
1
0
0
0
Mechanic
1
0
0
0
Assistant Mechanic
1
0
0
0
Chemical Technician
0
1
1
1
Maintenance Worker
5
8
8
8
Parks Maintenance Technician
0
1
1
1
Administrative Assistant
0
1
1
1
Beverage Clerk
0
2
2
2
TOTAL FULL TIME
18
20
20
20
PART TIME
Golf Specialist
0.0
0.5
0.5
0.5
Golf Attendant
00
2.8
2.8
2.8
Range Attendant
00
1.5
1.5
1.5
Beverage Clerk
20
00
0.0
0.0
Maintenance Worker
50
70
7.0
7.0
TOTAL PART TIME
7.0
11.8
11.8
11.8
TEMPORARY
Maintenance Worker
0.00
097
0.97
0.97
Golf Attendant
0.00
0.75
0.75
0.75
Beverage Clerk
0.00
0.48
0.48
0.48
TOTAL TEMPORARY
0.00
2.20
2.20
2.20
EXPENSE DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
518,405
813,485
713,827
794,418
Longevity
-
152
914
1,990
Overtime
26,733
3,500
24,091
19,500
City of Allen 169 FY 2007 Budget
FUND
GOLF COURSE
DEPARTMENT
GOLF COURSE
ACCOUNT
225-8610-457
20042005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES
FICA
39,991
59,185
54,103
60,179
TMRS
51,209
76,984
68,528
73,119
Worker's Compensation
16,044
25,993
21,612
16,717
Health Insurance
65,499
137,238
115,365
139,029
Dental Insurance
5,499
11,269
8,867
11,457
Long -tern Disability
1,095
1,985
1,975
2,127
Life Insurance
586
1,087
1,060
1,088
Flexible Benefit Expense
120
41
108
SUBTOTAL
$
725,061
$
1,130,998
$
1,010,383
$
1,119,732
Conferences & Training
25
335
335
625
Dues & Subscriptions
1,119
8,420
2,556
5,604
Clothing & Uniforms
5,267
6,425
6,425
7,480
Electricity
85,699
98,738
114,250
114,250
Telephone
7,122
12,170
9,670
9,670
Water
38,540
35,707
76,345
72,000
Postage & Freight
236
200
200
250
Printing & Reproduction
2,450
1,725
4,852
3,950
Advertising
26,279
40,050
21,950
23,500
Rentals & Leases
4,575
6,000
-
2,000
Concession Expenses
114,950
118,844
121,344
122,344
Fuel
13,207
19,534
19,534
20,500
Lease Expenses
107,388
182,323
182,323
182,500
Replacement Fees
-
-
-
4,800
Office Supplies
3,064
7,571
5,571
5,500
Janitorial Supplies
753
1,650
1,650
1,700
Medical & Chemical Supplies
27,638
3,000
1,500
1,500
Agriculture Supplies
33,982
85,962
70,962
90,550
Small Tools & Minor Equipment
13,915
1,525
3,506
1,525
Liquor Supply Expenses
-
-
6,833
20,500
Liquor State Tax Expense
-
-
3,535
11,571
Building Maintenance
29,753
14,650
14,650
22,525
Equipment Maintenance
38,186
59,000
59,000
60,770
Ground Sprinkler System
6,553
11,671
20,006
22,800
Landscape & Forestry
-
3,754
3,754
3,750
Copier Service
-
2,268
268
2,268
Janitorial Services
1,168
-
17,710
12,500
Credit Card Costs
18,143
14,821
25,830
26,605
Marketing Expenses
2,868
6,500
12,539
6,500
Operating Transfer Out
8,712
8,712
SUBTOTAL
S
582,880
$
751,555
$
815,810
E
860,037
PROFESSIONAL SERVICES
Professional Services
-i
207,400
61,184
128,727
109,915
SUBTOTAL
207,400
$
61,184
$
128,727
$
109,915
TOTAL EXPENSES
$
1,515,341
$
1,943,737
$
1,954,920
$
2,089,684
CAPITAL EXPENSES LIST
No ea ital items
City of Allen 170 FY 2007 Budget
CITY OF ALLEN
PARKS & RECREATION SPECIAL REVENUE
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2006-2007
REVENUES
2004-2005
2005-2006
2005-2006
2006-2007
Operating Revenues
ACTUAL
BUDGET
AMENDED
BUDGET
Athletics
229,030
234,010
269,700
291,842
Ballfield Rentals
69,750
32,000
63,500
63,500
Pool Admission Fees
9,928
209,100
442,100
442,100
Concession Sales
101,088
28,700
56,256
58,179
Learn To Swim Fees
176,125
173,200
173,200
173,200
Pool & Facility Rental
102,462
66,430
111,239
103,280
Membership Revenue
870,845
693,978
456,371
463,991
Class Fees
442,985
454,610
474,891
455,936
Special Events
18,924
202,800
199,902
223,794
Swim Team Revenue
11,374
10,400
10,400
10,400
TOTAL OPERATING REVENUES
$
2,032,511
$
2,105,228
$
2,257,559
$
2,286,224
Non -Operating Revenues
Interest
5,658
6,200
12,320
16,000
Donations/Sponsorships
62,850
55,000
104,065
62,000
Retail Store
5,244
51,580
59,730
56,624
Operating Transfers In
1,351,001
175,000
235,000
235,000
TOTAL NON-OPERATING REVENUES
$
1,424,753
$
287,780
$
411,115
$
369,624
TOTAL REVENUES
$
3,457,264
$
2,393,008
$
2,668,674
$
2,655,848
2004-2005
2005-2006
2005-2006
2006-2007
EXPENDITURES
ACTUAL
BUDGET
AMENDED
BUDGET
Culture & Recreation
Parks and Recreation
3,316,451
2,361,604
2,470,569
2,693,549
TOTAL EXPENDITURES
$
3,316,451
$
2,361,604
$
2,470,569
$
2,693,549
PROJECTED FUND BALANCE 10/1 180,190 $ 378,295
TOTAL PROJECTED REVENUES 2,668,674 2,655,848
TOTAL PROJECTED EXPENDITURES (2,470,569) (2,693,549)
PROJECTED FUND BALANCE 9130 $ 378,295 $ 340,594
City of Allen FY 2007 Budget
171
CITY OF ALLEN
PARKS & RECREATION
DIVISIONS
YOUTH CENTER 520-8580 SPECIAL ACTIVITIES 520-8531
ATHLETICS 520-8540 JOE FARMER RECREATION CENTER 520-8551
FORD POOL 520-8560 DON RODENBAUGH NATATORIUM 520-8570
City of Allen 173 FY 2007 Budget
FUND DEPARTMENT ACCOUNT
PARKS RECREATION PARKS RECREATION SPECIAL REVENUE 520-8500.453
SPECIAL REVENUE
DEPARTMENT DESCRIPTION
The Recreation Special Revenue Fund is
established to support the classes and
other leisure activities offered at Ford Pool,
Joe Farmer Recreation Center, Don
Rodenbaugh Natatorium, The Edge Youth
Center and selected Senior Recreation
Center programs. Athletics, Special Events
and Reservations are also served by this
fund.
Vision statement: 'To achieve excellence
and create fun beyond imagination!"
DEPARTMENT NARRATIVE
Accomplishments for FY 2006:
t• Held the 11th Allen USA Celebration at
Celebration Park. Achieved a milestone
by earning over $100,000 in
sponsorship revenue; partnered with the
Allen Parks Foundation for long term
consideration of coordinating this event.
Increased Rudolph Run participation
over 100%, increased athletic league
participation in all sports.
❖ Partnered with Iron Kids Bread Triathlon
to host this national event at Don
Rodenbaugh Natatorium and Allen
Station Park.
❖ Held the 2nd annual "Kick It Old School'
kickball tournament; tournament filled
with 12 teams.
❖ Exceeded revenue projections at the
new Senior Recreation Center after only
two months of operation; implemented
senior memberships at both SRC and
JFRC.
:• Implemented a pavilion reservation
program and hired staff to coordinate
the program.
Objectives for FY 2006:
t• Continue the FISH training to maintain a
positive work atmosphere while training
new staff members for customer service
skills
❖ Implement a plan for ensuring .safety
practices are in place via background
checks and other necessary processes
for volunteers and specialty instructors.
❖ Develop a strategy for periodic
replacement of fitness equipment at
JFRC, DRN and SRC.
❖ Work closely with Marketing Coordinator
and Resource Development Manager to
enhance sponsorships and marketability
of programs, improve success rates of
classes and increase number of
revenue producing programs.
❖ Pursue Public/ Private partnerships for
enhance recreational opportunities
Major Budget Items FY2007:
Increasing fund balance for enhancing
future programs and services.
Continual evaluation of cost effective
programs and services to reflect the
needs of the community
City of Allen 174 FY 2007 Budget
FUND
P&R SPECIAL REVENUE
DEPARTMENT
P&A SPECIAL REVENUE
ACCOUNT
520-8500453
EXPENDITURE SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
1,951,189
1,351,187
1,129,881
1,354,150
Operations
1,363,848
1,005,427
1,185,698
1,181,400
Professional Services
1,414
4,990
4,990
7,999
Transfers
-
150,000
150,000
DEPARTMENT TOTAL
$ 3.316,451
S 2 361,604
f 2,470,569
$ 2,693,549
PERSONNEL SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Center Supervisor'
2
0
0
0
Athletic Program Supervisor•
1
0
0
0
Aquatic Program Supervisor*
1
0
0
0
Resource Development Manager
0
1
1
1
Special Events Coordinator'
1
0
0
0
Recreation Specialist II'
9
7
8
8
Administrative Assistant
0
1
1
1
Building Technician'
2
0
0
0
Head Life Guard •
1
0
0
0
TOTAL FULL TIME
17
9
10
10
PART TIME
Recreation Specialist 1"
10.35
4.00
3.00
3.00
Park Attendant
0.50
0.50
0.50
0.50
Youth After School Activity Leader
0.96
0.96
0.96
0.96
Head Life Guard'
3.60
0.00
0,00
000
Lifeguard
17.80
17.80
17.80
17.80
Lead Water Safety Instructor
0.63
0.63
0.63 -
0.63
Water Safety Instructor
4.23
4.23
4.23
4.23
Fitness Specialist`
2.00
0.00
0.00
0.00
TOTAL PART TIME
40.07
28.12
27.12
27.12
TEMPORARY
Lifeguard
0.20
0.20
0.20
0.20
Water Safety Instructor
0.40
0.40
0.40
0.40
Swim Teaching Assistant
1.88
1.88
1.88
1.88
Camp Counselor
1.80
1.80
1.80
1.80
Saturday Night Event Supervisor
0.63
0.63
0.63
0.63
Saturday Night Event Chaperone
2.00
2.00
2.00
2.00
COAST Coach
025
0.25
0.25
0.25
COAST Assistant Coaches
0.75
0.75
0.75
0.75
TOTAL TEMPORARY
7.91
7.91
7.91
7.91
TOTAL FTE's
64.98
45.03
45.03
45.03
• 21.95 FTE's moved to General Fund
in FY2006.
City of Allen 175 FY 2007 Budget
FUND
P&R SPECIAL REVENUE
DEPARTMENT
P&R SPECIAL REVENUE
ACCOUNT
520-8500453
EXPENDITURE DETAIL
20042005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
1,521,911
1,069,590
884,719
1,062,266
Longevity
4,845
2,387
2,040
3,253
Overtime
58,411
41,240
47,490
47,740
FICA
119,002
80,670
68,121
80,757
TMRS
105,383
60,562
50,684
59,758
Workers Compensation
49,452
34,175
27,164
21,313
Health Insurance
82,044
56,399
45,149
71,556
Dental Insurance
7,202
4,508
3,110
4,889
Long -tens Disability
1,708
910
795
1,827
Life Insurance
955
518
427
575
Flexible Spending
276
228
182
216
SUBTOTAL $
1,951,189
$ 1,351,187 $
1,129,881
$ 1,364,150
OPERATING EXPENDITURES
Conferences & Training
3,468
-
-
840
Dues & Subscriptions
569
-
-
-
Mileage
1,004
-
-
-
Clothing & Uniforms
5,584
-
-
-
Electricity
172,474
-
-
-
Natural Gas
56,329
-
-
-
Telephone
5,259
-
-
-
Water
20,009
-
-
-
Insurance
37,100
-
-
-
Postage & Freight
10,007
13,383
13,383
13,100
Printing & Reproduction
5,740
18,040
16,940
19,840
Advertising
6,604
10,460
10,460
10,460
Rentals & Leases
109
920
920
920
Athletics Expenditures
182,978
206,128
237,433
259,140
Class & Day Camp Expenditures
249,298
242,321
255,170
236,376
Partymania
-
Special Activities
378,564
438,950
552,053
547,944
Retail Store Cost of Sales
577
6,883
6,883
6,883
Meetings & Receptions
788
550
550
550
Concession Expenses
18,513
30,205
47,528
41,732
Lease Expenses
42,404
-
-
-
Vehicle / Equipment Repl Expense
4,648
-
-
-
Office Supplies
8,065
-
-
-
Computer Supplies
Janitorial Supplies
2,114
1,500
1,500
1,500
Medical & Chemical Supplies
576
-
-
-
Pool Supplies
20,975
-
-
-
Miscellaneous Operating Expense
Class Supplies
3,717
13,913
13,913
14,340
Small Tools & Minor Equipment
5,023
-
-
-
City of Allen 176 FY 2007 Budget
FUND
P&R SPECIAL REVENUE
DEPARTMENT
P&R SPECIAL REVENUE
ACCOUNT
520-8500-453
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
Minor Equipment -Recreation
12,190
-
-
-
Building Maintenance
80,030
-
-
-
Equipment Maintenance
2,308
-
-
-
Pool Maintenance
3,726
-
-
-
Credit Card Costs
23,098
22,174
26,965
27,775
SUBTOTAL
$
1,363,648
$ 1,005,427
$
11185,698
$
1,181,400
PROFESSIONAL SERVICES
Professional Services
1,414
4,990
4,990
7,999
SUBTOTAL
$
1,414
$ 4,990
$
4,990
$
7,999
TRANSFERS
Operating Transfer Out
-
-
150,000
150,000
SUBTOTAL
$
-
$ -
$
150,000
$
150,000
TOTAL EXPENDITURES
$
3,316,451
$ 2,361,604
$
2,470,569
$
2,693,549
2005-2006
2006-2007
AMENDED
BUDGET
TRANSFERS
Transfer to Golf Course Fund
$
150,000
$
150,000
City of Allen 177 FY 2007 Budget
CITY OF ALLEN
CITY OF ALLEN
ANTENNA RENTAL FUND
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2006-2007
REVENUES
Operating Revenues
Water Tower Rental Fees
TOTAL OPERATING REVENUES
Non-0oeratino Revenues
2004-2005 2005-2006 2005-2006 2006-2007
ACTUAL BUDGET AMENDED BUDGET
270,345 288,377 286,483 297,545
$ 270,345 $ 268,377 $ 286,483 $ 297,545
Interest 4,770 5,100 3,890 4,300
Other Reimbursements -
TOTAL NON-OPERATING REVENUES $ 4,770 $ 5,100 $ 3,890 $ 4,300
TOTAL REVENUES $ 275,115 $ 293,477 $ 290,373 $ 301,845
2004-2005 2005-2006 2005-2006 2006-2007
EXPENDITURES ACTUAL BUDGET AMENDED BUDGET
Culture and Improvements 317,112 287,112 289,227 298,960
TOTAL EXPENDITURES $ 317,112 $ 287,112 $ 289,227 $ 298,960
PROJECTED FUND BALANCE 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30
City of Allen
FUND BALANCE PROJECTIONS
$ 118,575 $
119,721
290,373
301,845
(289,227)
(298,960)
$ 119,721 $
122,606
179 FY 2007 Budget
CITY OF ALLEN
ANTENNA RENTAL FUND
DIVISION 505-0000
No Personnel in this Department
City of Allen 181 FY 2007 Budget
RENTALFUND
DEPARTMENT DESCRIPTION
The Antenna Rental fund is administered by
the Community Services, Finance, and City
Administration Departments. Revenues are
collected from the rental of space on water
towers to companies for placement of
various types of antennas. It is the City
Council's directive that these funds should
be used for advancement of the arts in the
City.
DEPARTMENT NARRATIVE
Objectives for FY 2007:
Ensure fund collection is adequate to
continue cultural arts programs
sponsored by the City.
City of Allen 182 FY 2007 Budget
FUND
DEPARTMENT
ACCOUNT
ANTENNA RENTAL FUND
ANTENNA RENTAL FUND
505-0000480
EXPENDITURE SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
-
-
-
-
Operations
267,112
287,112
289,227
298,960
Capital
50,000
DEPARTMENTTOTAL
E
317,112
$ 287,112
289,227
$
298,960
EXPENDITURE DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES
Cultural Arts Programs
120,000
140,000
140,000
140,000
Allen USA Celebration
35,000
35,000
35,000
35,000
Arts of Collin County
112,112
112,112
114,227
123,960
SUBTOTAL
$
267,112
$ 287,112
$ 289,227
$
298,960
Transfers Out
$
50,000
$
$
$
TOTAL EXPENSES
317,112
287,112
289,227
$
298,960
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 183 FY 2007 Budget
CITY OF ALLEN
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1
CITY OF ALLEN
2004-2005
2004-2005
2005-2006
EXPENDITURES
ACTUAL
HOTEL OCCUPANCY TAX FUND
AMENDED
BUDGET
Culture & Recreation
365,657
REVENUES AND EXPENDITURES BY FUNCTION
Culture
FISCAL YEAR 2006-2007
298,420
327,475
367,075
TOTAL EXPENDITURES $
307,575
2004-2005 2005-2006
$ 327,475
2005-2006
2006-2007
REVENUES
ACTUAL BUDGET
AMENDED
BUDGET
Operatina Revenues
Hotel Occupancy Tax
346,753 374,350
367,075
568,660
TOTAL OPERATING REVENUES
$ 346,763 $ 374,350
$
367,075
$
568,660
Non -Operating Revenues
Interest
2,625 2,750
5,000
6,600
TOTAL NON-OPERATING REVENUES
$ 2,626 $ 2,750
$
5,000
$
6,600
TOTAL REVENUES
$ 349,378 $ 377,100
$
372,075
$
575,260
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1
2003-2004
2004-2005
2004-2005
2005-2006
EXPENDITURES
ACTUAL
BUDGET
AMENDED
BUDGET
Culture & Recreation
365,657
Culture
307,575
298,420
327,475
367,075
TOTAL EXPENDITURES $
307,575
$ 298,420
$ 327,475
$ 367,075
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1
$ 112,872 $
157,472
TOTAL PROJECTED REVENUES
372,075
575,260
TOTAL PROJECTED EXPENDITURES
(327,475)
(367,075)
PROJECTED FUND BALANCE 9/30
$ 157,472 $
365,657
City of Allen 185 FY 2007 Budget
CITY OF ALLEN
HOTEL OCCUPANCY TAX FUND
DIVISION 506-0000
No Personnel in this Department
City of Allen 187 FY 2007 Budget
FUND DEPARTMENT Acwunr
HOTEL OCCUPANCY TAX HOTEL OCCUPANCY TAX 506-0000-417
FUND DESCRIPTION
The Hotel Occupancy Tax Fund collects funds
from a 7% tax on hotel rooms rented in the City
of Allen. These funds are used to support
various projects that enhance and promote
tourism, the arts and the convention/hotel
industry in the City of Allen.
FUND NARRATIVE
Accomplishments for FY 2006:
•:• Assisted with regional marketing for the
annual Allen USA Celebration, held at
Celebration Park. The highly attended event
featured a Battle of the Bands and music by
.38 Special.
Provided funding for tourism -related
advertising and marketing through the Allen
Chamber of Commerce. Allen's presence
was expanded through membership in the
Dallas Area Tourism Association, East
Texas Tourism Association (ETTA) and the
North Texas Tourism Association. Allen
hosted its first FAM Tour for bus tour
operators through ETTA.
•'r Assisted the Allen Civic Ballet in the
presentation of the Nutcracker ballet and
the hosting of the Allen Dance Festival.
Assisted with preserving Allen's history
through restoration of a historic organ in the
First Christian Church located in the Allen
Heritage Village.
:• Provided assistance to the Allen
Philharmonic Symphony for the Farewell
Event and the Tea & Fashion Show.
Objectives for FY 2007:
:• Regional promotion of the Allen USA
Celebration (a major event celebrating
Independence Day) drawing residents from
across the DFW Metroplex.
Increase tourism -related advertising in the
Dallas Visitors Guide and other tourism
related publications; increase visibility of
Allen through membership in the Dallas
Area Tourism Council and North Texas
Tourism Association; and produce tourism
visitor brochures.
Provide assistance to the Allen Civic Ballet
to host the annual Allen Dance Festival.
Provide assistance to the Allen Heritage
Guild for the purchase of preservation
equipment to be used at the Allen Heritage
Center.
Provide assistance to the Allen
Philharmonic Symphony for regional
advertising, promotion of the Allen Harvest
Festival and promotion of the annual Tea &
Fashion Show drawing tourists to the
community.
Promote Allen's cultural and performing arts
events through advertising in select
publications outside of the DFW Metroplex
for programs sponsored by the Friends of
the Allen Public Library.
City of Allen 188 FY 2007 Budget
FUND
DEPARTMENT
ACCOUNT
HOTEL OCCUPANCY TAX
HOTEL OCCUPANCY TAX
506-0000-017
EXPENDITURE SUMMARY
20042005
2005-2006
2005-2006
2D06-2007
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
-
-
-
-
Operations
307,575
298,420
327,475
367,075
Professional Services
-
-
-
-
Capital
DEPARTMENT TOTAL $
307,575
$ 298,420
$ 327,475
$ 367,075
EXPENDITURE DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES
Administrative Expenses
-
-
-
-
Advertising
8,288
-
-
-
Miscellaneous Operating Expense
-
-
-
-
Legal Expenses
455
1,355
1,355
1,955
Rentals & Leasing
257,557
242,110
271,165
271,165
Community Events
22,475
28,155
28,155
47,955
Allen Civic Ballet
1,000
1,000
1,000
2,820
Allen Chamber of Commerce
12,800
15,300
15,300
25,430
Allen Heritage Guild
-
2,000
2,000
1,750
Friends of Allen Public Library
-
1,000
1,000
2,000
Philharmonic Symphony
5,000
7,500
7,500
14,000
TOTAL EXPENSES $
307,575
$ 298,420
$ 327,475
$ 367,075
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 189 FY 2007 Budget
CITY OF ALLEN
CITY OF ALLEN
GRANTS & SPECIAL REVENUE FUND
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2005-2006
TOTAL REVENUES $ 1,887,915 $ 2,020,691 $ 2,007,291 $ 1,836,140
2004-2005 2005-2006 2005-2006 2006-2007
EXPENDITURES ACTUAL BUDGET AMENDED BUDGET
Grants 1,705,241
2004-2005
2005-2006
2005-2006
2006-2007
REVENUES
ACTUAL
BUDGET
AMENDED
BUDGET
2,009,419 $
Operating Revenues
Comm Development Block Grant
248,259
276,000
276,731
367,347
Police Grants
377,500
722,101
322,110
97,974
Park & Recreation Grants
492,021
122,275
558,060
22,775
Library Grants
42,613
41,243
41,515
43,218
Fire Grants
390,931
455,040
444,362
767,453
Solid Waste Grants
125,154
-
-
-
Municipal Court
-
-
-
-
Human Resources
-
12,294
-
-
Engineering/Child Safety
-
-
105,496
105,500
PEG
42,635
41,160
42,700
44,000
Court Security
40,989
43,815
31,569
33,099
Court Technology
53,830
58,350
42,028
44,062
Juvenile Case Manager
-
26,590
76,120
TOTAL OPERATING REVENUES $
1,813,932
$ 1,772,278
$ 1,891,161
$ 1,601,648
Non -Operating Revenues
Interest on Investments
11,242
15,350
11,000
9,000
Other Reimbursements
-
-
-
-
Operating Transfer In
62,741
233,063
105,130
225,592
TOTAL NON-OPERATING REVENUES $
73,983
$ 248,413
$ 116,130
$ 234,592
TOTAL REVENUES $ 1,887,915 $ 2,020,691 $ 2,007,291 $ 1,836,140
2004-2005 2005-2006 2005-2006 2006-2007
EXPENDITURES ACTUAL BUDGET AMENDED BUDGET
Grants 1,705,241
1,849,732
1,708,685
1,485,740
Special Revenue 118,271
149,720
300,734
257,558
TOTAL EXPENDITURES $ 1,823,512 $
1,999,452 $
2,009,419 $
1,743,298
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9/30
93,790 91,662
2,007,291 1,836,140
(2,009,419) (1,743,298)
$ 91,662 $ 184,504
City of Allen 191 FY 2007 Budget
CITY OF ALLEN
GRANTS & SPECIAL REVENUE FUND
DIVISION 550-0000
No Personnel in this Department
City of Allen 193 FY 2007 Budget
FUND DEPARTMENT ACCOUNT
GRANTS & SPECIAL REV GRANTS AND SPECIAL REVENUE 550-0000-400
DEPARTMENT DESCRIPTION Objectives for FY 2007:
The Grants and Special Revenue Fund was
created to track grants received and matching
funds committed.
Grants are tracked by department within the
fund. For purposes of staffing count, all
personnel are reported under their respective
operating divisions.
Special Revenue items tracked in this fund
include Public Education Government Access
(PEG), Court Security, Court Technology,
Juvenile Case Manager, and Child Safety.
DEPARTMENT NARRATIVE
Accomplishments for FY 2006:
The following grants were received by the City
for the first time in FY 2006:
Digital Live Scan — the Police department
purchased an automated fingerprint
identification system, including software and
hardware.
•:• SAFER Grant 2006 — allowed the Fire
department to fill an additional three
firefighter/paramedic positions. The grant is
a five year program.
Local Project Grant — the Fire department
purchased medical equipment that performs
manual CPR on cardiac patients, which has
increased the quality of services that can be
provided.
Molsen Farms Grant — allowed the Parks
department to acquire the Molsen Farms
property following a four year collaborative
effort with the Trust for Public Land
First time grant awards anticipated for FY2007
include:
Homeland Improvement Partnership
Program — will be used to support the City's
Owner Occupied Home Repair Program.
This program will allow for more timely
assistance and the ability to expand the
CDBG program into other neighborhoods.
SAFER Grant 2007 — will allow the Fire
department to fill an additional three
firefighter/paramedic positions. This grant
will be in addition to the previously filled
positions acquired with the SAFER Grant
2006.
City of Allen 194 FY 2007 Budget
FUND
GRANTS & SPECIAL REVENUE
DEPARTMENT
GRANTS AND SPECIAL REVENUE
ACCOUNT
550-0000-4XX
EXPENDITURE SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
CLASSIFICATION
Comm. Development Block Grant
248,511
276,000
276,731
397,347
Police
380,201
866,364
367,628
179,546
Park & Recreation
491,977
122,775
558,060
22,775
Library
42,655
41,243
41,515
43,218
Fire
405,109
531,056
464,751
842,854
Solid Waste
136,788
-
-
-
Human Resources
-
12,294
-
-
Engineering
-
-
93,000
65,500
Public Education Govmmnt Access
45,726
46,750
46,750
35,850
Juvenile Case Manager
-
-
15,705
59,545
Court Security
59,045
67,565
67,889
72,553
Court Technology
13,500
35,405
77,390
24,110
DEPARTMENT TOTAL
1,823,512
$ 1,999,452
$
2,009,419
$
1,743,298
EXPENDITURE DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
COMM DEVELOPMENT BLOCK
Homebuyees Assistance
22,585
50,000
25,000
180,000
Home Repair
92,013
100,000
145,694
100,000
Public Infrastructure
103,550
81,000
61,037
80,000
Public Service Agencies
29,961
35,000
37,350
30,000
Administration
402
10,000
7,650
7,347
SUBTOTAL
$ 248,511
$ 276,000
$
276,731
$
397,347
POLICE DEPARTMENT
TCLEOSE Training Grant
3,559
10,000
10,000
10,000
Tobacco Compliance Grant
2,786
3,000
4,000
4,000
STEP Overtime Grant
34,267
65,730
40,000
69,452
Bulletproof Vest Partnership Grant
-
5,095
10,735
11,280
UHP Grant
-
535,560
-
-
Digial Live Scan-AFIS
-
55,000
55,000
-
Digital Voice Recorder
22,250
-
State Homeland Security Grant Prg
251,160
141,590
112,609
-
Use of Force
-
-
55,500
-
Child Abuse Investigator Grant
66,179
50,389
79,784
84,814
SUBTOTAL
$ 380,201
$ 866,364
$
367,628
$
179,546
PARKS & RECREATION
Arthritis Grant
23,402
22,775
26,635
22,775
Allen Station Park Ph II Grant
468,575
-
31,425
-
Comm. Park Acquisition #1
100,000
-
-
Molsen Farms Grant
500,000
SUBTOTAL
$ 491,977
$ 122,775
$
558,060
$
22,775
City of Allen 195 FY 2007 Budget
FUND
GRANTS & SPECIAL REVENUE
DEPARTMENT
GRANTS AND SPECIAL REVENUE
ACCOUNT
550-00004XX
20042005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGE
AMENDED
BUDGET
LIBRARY
Collin County Library Grant
31,074
31,077
30,850
32,793
Mervyn's Community Giving Grant
373
-
182
-
TLA -DIA Grant
-
-
68
-
Ntl Endovmment for Humanities
1,027
-
Loan Star Libraries Grant
10,181
10,166
10,425
10,425
SUBTOTAL
$ 42,655
$
41,243
$
41,515
$
43,218
FIRE DEPARTMENT
LEOSE- Training Grant
138
3,991
3,075
1,654
Fire Act Grant
78,642
92,675
S A.F.E.R. Grant -2006
-
88,500
128,891
193,854
S.A.F.E.R. Grant -2007
-
-
201,952
State Homeland Security Grant Prg
326,329
285,890
317,785
430,394
Local Project Grant -TX Dpt of Health
-
60,000
15,000
15,000
SUBTOTAL
$ 405,109
$
531,056
$
464,751
$
842,854
SOLID WASTE
Education Coordinator Grant
47,378
-
-
-
Grapple Truck Grant/COG
89,410
-$
-
SUBTOTAL
136,788
-
-
-
HUMAN RESOURCES
HR COG Intern
$
12,294
SUBTOTAL
$ -
$
12,294
$
-
$
-
ENGINEERING
Child Safety Revenue/Collin County
-
-
93,000
65,500
JUVENILE CASE MANAGER
-
-
15,705
59,545
COURTTECHNOLOGY
$ 13,500
35,405
$
77,390
$
24,110
COURT SECURITY
$ 59,045
67,565
$
67,889
$
72,553
PEG
$ 45,726
46,750
$
46,750
$
35,850
TOTAL EXPENDITURES
$ 1,823,512
$
1,999,452
$
2,009,419
$
1,743,298
City of Allen 196 FY 2007 Budget
CITY OF ALLEN
REPLACEMENT FUND
REVENUES AND EXPENSES BY FUNCTION
FISCAL YEAR 2006-2007
2004-2005 2005-2006 2005-2006 2006-2007
REVENUES ACTUAL BUDGET AMENDED BUDGET
Ooeratino Revenues
General Fund
943,758
781,713
781,713
1,087,149
Water 8 Sewer
146,146
120,283
120,283
148,146
Solid Waste
24,647
20,780
20,780
22,095
Drainage
96,452
43,899
43,899
51,772
TOTAL OPERATING REVENUES
$ 1,211,003 $
966,675 $
966,675 $
1,309,162
Non-Ooeratina Revenues
Other Reimbursements 622 - - -
Interest 115,446 118,600 173,800 170,000
Opearting Transfer In 85,000 35,000 -
TOTAL NON-OPERATING REVENUES $ 201,068 $ 118,600 $ 208,800 $ 170,000
EXPENDITURES
Caoital Outla
TOTAL REVENUES $ 1,412,071 $ 1,085,275 $ 1,175,475 $ 1,479,162
2004-2005 2005-2006 2005-2006 2006-2007
ACTUAL BUDGET AMENDED BUDGET
Replacement 1,104,306 395,162 1,545,012 514,750
TOTAL EXPENDITURES $ 1,104,306 $ 395,162 $ 1,545,012 $ 514,750
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1 4,917,828 4,548,291
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENSES
PROJECTED FUND BALANCE 9/30
1,175,475 1,479,162
(1,545,012) (514,750)
$ 4,548,291 $ 5,512,703
City of Allen 197 FY 2007 Budget
CITY OF ALLEN
REPLACEMENT FUND
DIVISION 600-0000
No Personnel in this Department
City of Allen 199 FY 2007 Budget
DEPARTMENT
FUND REPLACEMENT FUND
DEPARTMENT DESCRIPTION
The Replacement fund is administered by
the Finance Department to collect
replacement fees on vehicles and
equipment so the City is able to replace
them in a timely manner on a cash basis.
DEPARTMENT NARRATIVE
Accomplishments for FY 2006:
❖ Continued paying into this fund for
vehicles and equipment items that are to
be replaced in the near future
Objectives for FY 2007:
❖ Revise policy to reflect broader
definition of items to be replaced from
this fund. Policy currently includes only
vehicles and heavy machinery and
equipment that is considered rolling
stock
❖ Continue to ensure that revenues are
adequate to facilitate future
replacements
City of Allen 200 FY 2007 Budget
SUMMARY 2004-2005 2005-2006 2005-2006 2006-2007
ACTUAL BUDGET AMENDED BUDGET
N
1.104.306 395.162 1.545.012 514.750
DEPARTMENTTOTAL
ACTUAL
CAPITAL OUTLAY
Technoloov
Human Resources 24,341
Parks -
Planning
Replacements -All Departments
SUBTOTAL $ 24,341
Finance -
Police 249,048
Parks 75,478
Fire 646,601
Building 8 Code -
Public Works 108,838
SUBTOTAL $ 1,079,965
TOTAL EXPENSES $ 1.104.306
BUDGET
25,900
AMENDED BUDGET
15,489
35,000
44,300
226,842 771,220 -
122,920 199,140 -
3,000 120,686 315,650
- 12,500 -
Human Resources
Software
Planning
Software 8 Hardware
Parks
Software
Replacements - All Depts.
Desktop Computer Equipment
SUBTOTAL
'ehicles and Equipment:
Fire
Brush Truck
Fire
Ambulance
Fire
Thermal Imaging Cameras
Public Works
Tractor
Public Works
Dump Truck Bed
SUBTOTAL
TOTAL CAPITAL
2006-2007
QUANTITY BUDGET
n1a -
n/a
n/a -
n/a 159,600
$ 159,600
1 100,000
1 115,650
8 100,000
1 31,500
City of Allen 201 FY 2007 Budget
CITY OF ALLEN
CITY OF ALLEN
RISK MANAGEMENT FUND
REVENUES AND EXPENSES BY FUNCTION
FISCAL YEAR 2006-2007
TOTAL REVENUES
20042005
2005-2006
2005-2006
2006-2007
REVENUES
ACTUAL
BUDGET
AMENDED
BUDGET
Operating Revenues
2005-2006
2005-2006
2006-2007
EXPENDITURES
Charges for Self Insurance:
BUDGET
AMENDED
BUDGET
General Government
Employee
819,634
973,423
973,423
1,048,531
Employer
2,905,973
3,354,226
3,354,226
3,717,521
COBRA/Retiree Reimbursements
37,685
58,259
33,600
33,600
Workers Compensation Charges
576,032
592,540
592,540
477,000
Other Insurance Charges
371,320
410,000
435,000
451,675
Other Reimbursements
3,748
7,672
13,892
5,70D
TOTAL OPERATING REVENUES
$ 4,714,392
$ 5,396,120
$ 5,402,661
$ 5,734,027
Non -Operating Revenues
Interest
28,032
23,000
56,900
58,000
Operating Transfer In
174,400
191,725
191,725
208,665
TOTAL NON-OPERATING REVENUES
$ 202,432
$ 214,725
$ 248,625
$ 266,665
TOTAL REVENUES
$ 4,916,824
$ 5,610,845
$ 5,651,306
$ 6,000,692
TOTAL PROJECTED REVENUES
4,916,824
5,610,845
5,651,306
6,000,692
2004-2005
2005-2006
2005-2006
2006-2007
EXPENDITURES
ACTUAL
BUDGET
AMENDED
BUDGET
General Government
Administration
139,598
199,948
179,241
208,232
Health and Dental
3,796,111
4,289,330
4,306,830
4,843,335
Workers Compensation
373,333
592,540
450,000
437,000
Other Insurance
330,754
410,000
447,500
512,125
TOTAL GENERAL GOVERNMENT
$ 4,639,796
$ 5,491,818
$ 5,383,571
$ 6,000,692
TOTAL EXPENSES $ 4,639,796 $ 5,491,818 $ 5,383,571 $ 6,000,692
FUND BALANCE PROJECTIONS
PROJECTED FUND BALANCE 10/1
580,937
873,117
857,965
1,125,700
TOTAL PROJECTED REVENUES
4,916,824
5,610,845
5,651,306
6,000,692
TOTAL PROJECTED EXPENSES
(4,639,796)
(5,491,818)
(5,383,571)
(6,000,692)
PROJECTED FUND BALANCE 9/30
$ 857,965 $
992,144 $
1,125,700 $
1,125,700
FUND BALANCE
Health and Dental
484,879
786,555
608,682
623,432
Workers Compensation
328,772
199,175
471,312
511,312
Other Insurance
44,314
6,414
45,706
(9,044)
TOTAL FUND BALANCE
$ 857,965 $
992,144 $
1,125,700 $
1,125,700
City of Allen 203 FY 2007 Budget
CITY OF ALLEN
RISK MANAGEMENT
DIVISION 610-0000
Director
7Risk Manager
1
Benefit Technician
I
City of Allen 205 FY 2007 Budget
FUND DEPARTMENT ACCOUNTI
61
RISK MANAGEMENT FUND RISK MANAGEMENT 0-0000-490
FUND DESCRIPTION
The Risk Management Fund includes the
health and dental insurance benefits
provided to City employees, as well as the
property, liability, and workers
compensation insurance coverage's.
Contributions to the fund are comprised of
charges to the other operating
departments and funds for the City's
share of expenses, and payroll deductions
for the employees' elected health and
supplemental coverages.
One goal of the fund is to recover the
insurance costs by sharing charges
between the City and employees. The
Risk Management Fund will allow the City
to effectively manage the performance of
the City's insurance coverages.
PROGRAM NARRATIVE
Accomplishments for FY 2006:
Initiated a Wellness Program in an
effort to focus on health management
and disease prevention for our
employees
❖ Sponsored the 6th Annual Employee
Health Fair in conjunction with
Presbyterian Hospital of Allen and
other area health care providers who
offered health screenings and other
valuable health related information
❖ Received experience rating discounts
for worker's compensation, property
and liability insurance premiums as a
result of having a favorable claim and
loss history
❖ Continued with large deductible
program for our worker's
compensation insurance program in a
continued effort to save money on
premiums as well as insurance carrier
overhead and administration costs
Continued initiative on tracking and
securing insurance coverage
verification for contracted vendors
doing business with the city thereby
reducing the City's risk of financial loss
❖ Continued to maintain reasonable
costs for health insurance premiums
for our employees and their families
e Continued efforts with employee safety
initiatives
Objectives for FY 2007:
❖ Continue to market the Wellness
Program to our employees and
monitor the program results for 2006
❖ Continue to implement proper risk
management strategies to lower the
City's overall exposure to loss while
protecting the City's assets,
employees and citizens
Institute periodic training sessions for
employees in the areas of CPR
training and defensive driving
Place the City's health insurance plan
out for public bid for calendar year
2007; bids will be received in an effort
to obtain competitive health insurance
rates
City of Allen 206 FY 2007 Budget
FUND
DEPARTMENT
ACCOUNT
RISK MANAGEMENT
RISK MANAGEMENT
610-0000490
EXPENSE SUMMARY
2004-2005
2005-2006
2005-2006
2006x2007
ACTUAL
B D ET
AMENDED
BUDGET
CLASSIFICATION
Personnel Services
133,042
153,823
148,586
147,462
Operations
4,506,754
5,337,995
5,209,985
5,853,230
Professional Services
-
-
25,000
-
Capital
-
-
-
-
DEPARTMENTTOTAL $
4,639,796
$ 5,491,818
$ 5,363,571
$ 6,000,692
PERSONNEL SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Risk Manager
1
1
1
1
Benefits Coordinator
1
TOTAL FULL TIME
2
2
2
2
EXPENSE DETAIL
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
101,788
111,850
112,543
114,160
Salary Reserve
-
688
-
-
Longevity
-
120
120
216
Overtime
84
621
320
500
FICA
7,150
7,589
8,117
8,693
TMRS
10,437
11,443
11,536
11,438
Workers Compensation
306
347
339
248
Health Insurance
11,983
19,403
13,932
10,385
Dental Insurance
818
1,127
1,029
1,180
Long -Term Disability
281
376
387
388
Life Insurance
154
205
208
200
Flexible Spending
41
54
55
54
SUBTOTAL $
133,042
$ 153,823
$ 148,586
$ 147,462
OPERATING EXPENSES
Conferences & Training
873
2,490
2,490
2,400
Dues & Subscriptions
452
620
620
620
Mileage
44
315
180
400
Insurance
1,003,618
1,173,980
1,186,480
1,248,775
Printing & Reproduction
-
2,500
2,500
2,500
Meetings & Receptions
12
-
2,000
-
Health Fair
2,586
10,000
4,500
10,000
Immunizations
46,396
59,960
59,960
60,500
Risk Management Expenses
540
18,000
-
18,000
Workers Comp Premium
273,836
342,540
200,000
210,000
Prescription Claims
587,386
687,629
687,629
786,269
City of Allen 207 FY 2007 Budget
FUND
RISK MANAGEMENT
DEPARTMENT
RISK MANAGEMENT
ACCOUNT
610-0000490
20042005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BURG
Health & Dental Claims
2,486,879
2,767,761
2,767,761
3,144,916
Workers Comp Claims
99,497
250,000
250,000
227,000
Replacement Fees
-
-
-
400
Office Supplies
4,635
1,700
1,700
700
Professional Services
-
20,500
44,165
90,750
Release of Claims Expense
-
25,000
50 000
SUBTOTAL $
4,506,754
$ 5,337,995
$ 5,234,965
$ 5,653,230
TOTALEXPENSES $
4,639,796
$ 5,491,816
$ 5,383,571
$ 6,000692
CAPITAL EXPENDITURES LIST
No capital items
City of Allen 208 FY 2007 Budget
CITY OF ALLEN
ECONOMIC DEVELOPMENT CORPORATION FUND
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2006-2007
REVENUES
Operating Revenues
Sales Tax
TOTAL OPERATING REVENUES
Non-ODeratina Revenues
2004-2005 2005-2006 2005-2006 2006-2007
ACTUAL BUDGET AMENDED BUDGET
3,874,528 4,186,855 4,516,625 5,025,615
$ 3,874,528 $ 4,186,855 $ 4,516,625 $ 5,025,615
Interest 58,957 135,700 135,700 135,700
Sale of Land/Buildings 1,114,380 - 594,352 -
Donations Revenue 3,352 - - -
Other Reimbursements 976 - 461 -
TOTAL NON-OPERATING REVENUES $ 1,177,665 $ 135,700 $ 730,513 $ 135,700
EXPENDITURES
TOTAL REVENUES $ 5,052,193 $ 4,322,555 $ 5,247,136 S 5,161,315
2004-2005 2005-2006 2005-2006 2006-2007
ACTUAL BUDGET AMENDED BUDGET
General Government
Economic Development 3 711 700 4,980,015 5 730098 8,238,029
TOTAL EXPENDITURES $ 3,711,700 $ 4,980,015 $ 5,730,098 S 8,238,029
PROJECTED FUND BALANCE 1011
TOTAL PROJECTED REVENUES
TOTAL PROJECTED EXPENDITURES
PROJECTED FUND BALANCE 9130
City of Allen
FUND BALANCE PROJECTIONS
5,945,058 $
5,462,098
5,247,138
5,161,315
(5,730,098)
(8,238,029)
$ 5,462,098 $ 2,385,384
209 FY 2007 Budget
CITY OF ALLEN
ECONOMIC DEVELOPMENT
DIVISION 500-0000
Allen City Council
AEDC Board of
Directors
Director
1
Marketing Coordinator Economic Development
1 Asst.
1
City of Allen 211 FY 2007 Budget
FUND DEPARTMENT ACCOUN
ECONOMIC DEVELOPMENT CORP. ECONOMIC DEVELOPMENT 500-0000-41
DEPARTMENT DESCRIPTION
The Allen Economic Development Corporation's
primary purpose is to aggressively market and
promote Allen to attract high quality, aesthetically
attractive, environmentally sound businesses to
increase the local employment and tax base.
Formed in 1992 by the voters of Allen, the AEDC
receives funds from a half -cent sales lax for
economic development. The five -member board is
appointed by the Allen City Council. Projects of the
AEDC assist in relieving the property tax burden
on individual homeowners.
DEPARTMENT NARRATIVE
Accomplishments for FY 2006:
❖ The AEDC assisted existing companies with
expansions including Acoudata, AIRGate
Technologies, Celerity Inc., J. Suzette &
Company, Jack Henry & Associates, Mustang
Technology and WiQuest.
New corporate/business recruitment efforts
resulted in attracting ACH Direct, Atlas Copco,
Cintas and Diebold Election Systems.
S Construction was completed on the 50,000
square foot, two-story BSM Financial Center
with BSM occupying the majority of the
building.
❖ Cornerstone Development commenced
construction on a 60,000 square foot, two-story
office building at the southeast comer of
Ridgemont Drive & US 75 (land previously
owned by the AEDC).
The AEDC provided incentives to propel the
development of office/tech projects in Allen
Business Park, Allen Station Business Park,
and Twin Creeks Business Park.
} Negotiations resulted in the recruitment of
Twin Creeks Rehabilitation Hospital with
construction commencing on a 42,000 square
foot facility in summer 2006.
:• Negotiations were finalized with
Montgomery Farm for a lifestyle center
under construction at the southwest comer
of Bethany Drive & US 75. General Growth
acquired 238 acres at the southwest comer
of US 75 and SH 121. Construction was
completed on Life Time Fitness and
Cinemark in the Star Creek development
and Allen Premium Outlets completed
Phase III.
This year's activity resulted in an increase
of approximately 900 new jobs and
approximately 687,000 square feet of
space leased, purchased or under
construction.
Objectives for FY 2007:
:• Partner with Duke Realty to recruit tenants
for a 150,000 square foot, 5 -story Class A
office building in Allen Central Park on land
previously owned by the AEDC.
Assist developers to recruit tenants for
approximately 550,000 square feet of
officeltech space commencing construction
in FY 2007 in Allen Business Park, Allen
Station Business Park and Twin Creeks
Business Park.
:• Continue corporate recruitment efforts to
attract companies to existing and newly
constructed office and office/tech space.
Continue retention meetings with existing
industries in Allen.
Continue to enhance the community's
position to attract major retail, restaurant
and entertainment products, providing
increased sales tax revenue and recreation
opportunities to the community.
Enhance the quality of commercial
developments by influencing landscape
material and design, choice of construction
materials and building appearance through
the use of incentives.
City of Allen 212 FY2007 Budget
EXPENDITURE SUMMARY
CLASSIFICATION
Personnel Services
Operations
Professional Services
Capital
DEPARTMENT TOTAL
2004-2005
ACTUAL
280,531
596,433
2,790,401
44,335
3,711,700
2005-2006
BUDGET
315,400
729,055
3,825,560
110,000
$ 4,980,015
2005-2006
AMENDED
337,246
761,589
4,380,060
251,203
5,730,098
2006-2007
BUDGET
341,486
871,578
5,509,966
1,515,000
$ 8,238,029
PERSONNEL SUMMARY
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
FULL TIME
Director
1
1
1
1
Marketing Coordinator
1
1
1
1
Economic Development Assistant
1
1
1
1
TOTAL FULL TIME
3
3
3
3
EXPENDITURE DETAIL
20042005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
PERSONNEL SERVICES
Salaries
215,733
249,800
261,650
263,500
Longevity
504
504
676
820
FICA
15,249
14,674
20,016
20,158
TMRS
22,696
20,675
26,165
26,350
Worker's Compensation
667
675
811
817
Health Insurance
17,116
20,361
19,057
20,693
Dental Insurance
1,429
1,608
1,418
1,685
Long-term Disability
525
473
890
896
Life Insurance
517
510
455
458
Flexible Spending
95
120
108
108
Car Allowance
6,000
6,000
6,000
6,000
SUBTOTAL $
280,531
$ 315,400 $
337,246
$ 341,485
OPERATING EXPENSES
Conferences & Training
6,640
8,500
8,500
8,500
Dues & Subscriptions
24,869
30,500
26,400
32,500
Mileage
1,314
1,500
1,700
2,000
Electricity
371
2,000
2,000
2,000
Telephone
6,275
7,000
6,000
7,000
Water
21,939
23,000
23,000
23,000
Insurance
5,000
5,000
5,000
5,500
Postage & Freight
5,013
7,500
7,500
7,500
Advertising
324
1,000
1,000
1,000
Rentals & Leasing
33,055
36,060
36,060
36,060
Travel
7,622
10,000
25,000
25,000
Meetings
5,245
7,000
8,000
8,000
City of Allen 213 FY 2007 Budget
FUND
ECONOMIC DEVELOPMENT CORP.
DEPARTMENT
ECONOMIC DEVELOPMENT
ACCOUNT
500-0000-017
2004-2005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
OPERATING EXPENSES - cont
Office Supplies
11,910
13,000
13,000
13,000
Equipment Maintenance
-
700
700
700
Operating Transfer Out
36,000
36,000
33,000
68,500
Miscellaneous Maintenance
4,369
7,500
7,500
7,500
Ground Sprinkler System
1,820
7,000
7,000
17,000
Chelsea Grant
381,745
470,795
496,829
552,818
Landcape & Forestry
42,922
55,000
53,400
54,000
SUBTOTAL
$
596,433
$
729,055
$
761,589
$
871,578
PROFESSIONAL SERVICES
Audit Fees
5,647
7,060
7,060
6,800
Consulting Services
25,311
35,000
35,000
43,500
Professional Services
25,846
44,000
47,500
16,000
Copier Service
3,868
5,500
7,000
10,500
Janitorial Services
2,490
3,500
3,000
3,000
Economic Incentive Grants
2,624,244
3,600,000
4,150,000
5,264,666
Marketing
102,935
130,000
130,000
165,000
Donation
60
500
500
500
SUBTOTAL
$
2,790,401
$
3,825,560
$
4,380,060
$
5,509,966
DEBT PAYMENTS
Debt Retirement -Principal
-
-
-
-
Debt Retirement -Interest
-
-
-
-
Chelsea - Stacy Rd. -Principal
-
-
-
-
Chelsea - Stacy Rd. - Interest
-
-
-
-
Chelsea Grant
-
-
-
SUBTOTAL
$
-
$
-
$
-
$
-
CAPITAL OUTLAY
Construction
-
60,000
251,203
1,140,000
Land
44,335
-
-
-
Professional Services
-
50,000
-
-
Contribution to CIP
375,000
SUBTOTAL
$
44,335
$
110,000
$
251,203
$
1,515,000
TOTAL EXPENSES
$
3,711,700
$
4,980,015
$
5,730,098
$
8,238,029
CAPITAL EXPENDITURES LIST
2006-2007
BUDGET
Construction
1,140,000
Contribution to CIP
375,000
TOTAL CAPITAL
$
1,515,000
City of Allen 214 FY 2007 Budget
CITY OF ALLEN
COMMUNITY DEVELOPMENT CORPORATION FUND
REVENUES AND EXPENDITURES BY FUNCTION
FISCAL YEAR 2006-2007
2004-2005 2005-2006 2005-2006 2006-2007
ACTUAL BUDGET AMENDED BUDGET
Unrestricted Fund Balance $ 646,476 $ 1,693,692 $ 1,748,629 $ 2,158,035
Restricted Fund Balance
BEGINNING FUND BALANCE $ 646,476 $ 1,693,692 $ 1,748,629 $ 2,158,035
REVENUES
Sales Tax
2004-2005
3,874,528
2005-2006
4,186,855
EXPENDITURES
4,516,625
BUDGET
5,025,615
TOTAL OPERATING REVENUES
$
3,874,528
$
4,186,855
$
4,516,625
$
5,025,615
Non -Operating Revenues
5,826,535
-
Debt Payment
843,026
841,454
817,149
813,070
Capital
Refunding Bond Proceeds
$
-
$
-
$
5,784,498
$
-
Interest OnInvestments
81,101
102,900
230,423
242,000
TOTAL NON-OPERATING REVENUES
$
81,101
$
102,900
$
6,014,921
$
242,000
TOTAL REVENUES
$
3,955,629
$
4,289,755
$
10,531,546
$
5,267,615
TOTAL AVAILABLE $ 4,602,105 $ 5,983,447 $ 12,280,175 $ 7,425,650
ENDING FUND BALANCE $ 1,748,629 $ 2,228,513 $ 2,158,035 $ 2,881,837
Designated Fund Balance for Projects
Designated Fund Balance for Debt
Undesignated Fund Balance
$ 1,748,629 $ 2,228,513 $ 2,158,035 $ 2,881,837
City of Allen 215 FY 2007 Budget
2004-2005
2005-2006
2005-2006
2006-2007
EXPENDITURES
ACTUAL
BUDGET
AMENDED
BUDGET
Operations 8 Professional Services
425,450
587,980
615,764
705,743
Refunding Bond Expenses
-
-
5,826,535
-
Debt Payment
843,026
841,454
817,149
813,070
Capital
1,585,000
2,325,500
2,862,692
3,025,000
TOTAL EXPENDITURES
$ 2,853,476
$ 3,754,934
$ 10,122,140
$ 4,543,813
ENDING FUND BALANCE $ 1,748,629 $ 2,228,513 $ 2,158,035 $ 2,881,837
Designated Fund Balance for Projects
Designated Fund Balance for Debt
Undesignated Fund Balance
$ 1,748,629 $ 2,228,513 $ 2,158,035 $ 2,881,837
City of Allen 215 FY 2007 Budget
CITY OF ALLEN
COMMUNITY DEVELOPMENT CORPORATION
DIVISION 504-0000
No Personnel in this Department
City of Allen 2 1 7 FY 2007 Budget
FUND DEPARTMENT ACCOUNTI
COMMUNITY DEVELOPMENT CORP COMMUNITY DEVELOPMENT 504-0000490
DEPARTMENT DESCRIPTION
Formed in 1996 by the voters of Allen, the
CDC receives funds from a half -cent sales
tax for community development projects.
The Allen City Council appoints the seven -
member board. The Allen Community
Development Corporation (CDC) identifies
and authorizes projects to be funded by the
4B half -cent sales tax. Expenditures are
subject to the provisions of the Development
Corporation Act of 1979.
DEPARTMENT NARRATIVE
Accomplishments for FY 2006:
•3 Conducted a "Town Half' meeting to
receive citizen input on funding projects
for the proceeds from the 4B half -cent
sales tax. The input is then used to
develop projects for a five-year work
program
:• Updated the five-year work program with
current projects at a total cost of
$2,922,692. These included the
following:
- Recirculation System Sprayground
- Heritage Village Site Improvements
- Allen USA Celebration
- Park Land Acquisition
- Batting Cages & Warmup Area
- Irrigation System/Lighting Ph. II
- Public Open Space Improvements at
Chase Oaks
- Trail Development
- St. Mary Bridge (Cottonwood Creek)
- Tennis Courts at Celebration Park
- Country Meadows Improvements
- Disc Golf Course Development
- Entry Feature/Service Club Sign —
Ridgemont
- Senior Center Fitness Equipment
- Computers & Software for Sr. Center
- Replace Roller Hockey Walls at Ford
Park
- St. Mary Drive Phase 3 Bridge
- Golf Course Improvements
- Veterans' Memorial Architectural and
Engineering Services
Objectives for FY 2007:
❖ Publicize and conduct the annual "Town
Hall" meeting to obtain public input
regarding projects funded by the 4B
half -cent sales tax
:• Oversee the expenditure of $3,085,000
of 4B half -cent sales tax revenue on the
following projects:
Heritage Guild Historic Village
Dayspring Nature Preserve
Shadow Lakes Greenbelt
Trails Construction, Phase 3
Chase Oaks Golf Pavilion
Joe Farmer Recreation Center
Molsen Farm Master Plan
Comprehensive Security System
Shade Structures at Ballfields
Exercise Equipment at Joe Farmer
Recreation Center and Dan
Rodenbaugh Natatorium
Allen USA Celebration
❖ Continue to improve the process for
informing citizens regarding projects
funded by the 4B half -cent sales tax
City of Allen 218 FY 2007 Budget
SUMMARY
ssional Services
Payment
at
DEPARTMENT
WITURE DETAIL
A01RHy3:14 FM=::
e & Freight
7 & Reproduction
sing
gs & Receptions
aneous Operating Expense
a (Stacy Road) Principal
a Grant
ng Transfer Out
Proj-Transfer out
Discretionary Project
SUBTOTAL
Fees
iey Fees
ssional Services
SUBTOTAL
r PAYMENTS
iding Bond Expenses
Retirement -Principal
Retirement -Interest
SUBTOTAL
at Services
& Equipment
Equipment & Software
SUBTOTAL
i[eYt'iM (73lF349
20042005
2005-2006
2005-2006
2006-2007
ACTUAL
BUDGET
AMENDED
BUDGET
419,803
580,420
608,204
698,443
5,647
7,560
7,560
7,300
843,026
841,454
6,643,684
813,070
NO PERSONNEL IN THIS FUND
20042005
2005-2006
ACTUAL
BUDGET
5
125
25,000
500
-
4,000
69
3,000
1,984
6,000
381,745
470,795
36,000
36,000
60,000
419,803
$ 580,420
5,647 7,060
:rP
420,000 445,000
1,585,000 2,231,500
- 25,000
40,000
2005-2006
AMENDED
125
500
4,000
3,000
7,750
496,829
96,000
608,204
7,060
500
5,826,535
2006-2007
BUDGET
125
500
4,000
3,000
6,000
552,818
132,000
698,443
6,800
500
445,000
372,149
470,000
343,070
6,643,684 $
813,070
2,768,692
2,600,000
25,000
25,000
40,000
250,000
City of Allen 219 FY 2007 Budget
CAPITAL EXPENDITURES LIST
2006-2007
BUDGET
Heritage Guild Historic Village
$ 100,000
Dayspring Nature Preserve
175,000
Shadow Lakes Greenbelt
150,000
Trails Construction, Phase 3
275,000
Chase Oaks Golf Pavilion
200,000
Joe Farmer Recreation Center
1,500,000
Molsen Farm Master Plan
25,000
Comprehensive Security System
150,000
Shade Structures at Ballfields
200,000
Exercise Equipment JFRC and DRN
250,000
TOTAL CAPITAL
$ 3,025,000
Notes: The $60,000 for USA Celebration is shown as a "transfer out" to Fund 520. The transfer is not
"capital".
The 2005-2006 capital amount increased $100,000 for St. Mary's Drive Phase 3 Bridge and
$437,192 for Golf Course Improvements Phase II; approved at the CDC Board meeting.
City of Allen 220 FY 2007 Budget
City of Allen, Texas
_ Capital Improvements
CITY OF ALLEN FY 2006-2007
City of Allen 221 FY 2007 Budget
CAPITAL PROJECTS
The City's five-year Capital Improvement Program represents the Capital Budget for 2007
and is a financial plan for infrastructure and other improvements through 2011. This plan is
prepared by the Planning department, in conjunction with those departments whose projects
are included. The CIP is a separate document that is formally adopted as part of the annual
budget process. The CIP is used as a guide for project, debt, and other related budget
planning. Current year projects have been approved. Future years of the plan may change,
with the later years being the most subject to change. Also, it is important to note that debt
funding for many of the future projects listed is subject to approval by the electorate. A
proposed $77.9 million bond proposition will be taken to the voters in May 2007. The
proposed list of projects include streets, drainage, public facilities such as a service center,
public art projects, parks and recreation, replacement of a public safety communication
system, and 2 fire stations.
Following are brief descriptions of some of the major projects that will be in progress during
FY 2007, and a discussion of the relationship between the capital budget and the operating
budget. Also included is a complete list of all CIP projects that are in the current plan, and
debt information as it relates to capital projects. More complete information may be found on
each project in the City's Capital Improvement Program document.
Highlights
Centra/ Business District
The City continues redeveloping the CBD in the historic area of Allen surrounding Main
Street. It covers approximately 241 acres and is home to the Civic Center Plaza, completed
in December 2004, and the City's new library, which opened in February 2005. Also within
the CBD is the expanded Allen Station Park, which includes The Edge, a youth center that
features the largest in -ground concrete skate park in Texas. Several communities have
visited this facility with interest in copying the City of Allen's model.
Projects for FY2007 include $100,000 from the Community Development Corporation (CDC)
for the Historic Village, designed to preserve some of the City's significant structures.
Completion of work on St. Mary Drive which will include a bridge over Cottonwood Creek and
work to connect existing portions of St. Mary should occur in early FY07. The goal of
developing the CBD is to attract residential, retail, and commercial development that will form
a mixed use environment to provide an area for people to live, work, and play. The result will
be to transform an area that is underutilized to one that is a rich and vibrant part of the
community.
In late FY06, the City initiated the creation of a Tax Increment Financing Zone to help with the
redevelopment of the CBD. It is anticipated that in December 2006, a public hearing related
to the TIF Zone will be held and an ordinance creating the Zone will be completed. The City
anticipates that increased tax increments from new retail and office development on vacant
land in the TIF will generate enough funds to substantially improve the Infrastructure in
certain areas of the CBD. New retail and mixed-use improvements are planned that will
attract shoppers and result in the CBD becoming a destination point.
222
City of Allen FY 2007 Budget
Arts
Performing Arts Complex. A regional performing arts center in conjunction with the cities of
Plano and Frisco. In August 2004 the Arts of Collin County board, which has oversight of the
project, selected a site within the City of Allen as the location for the center. The land was
donated in 2005, and construction is expected to begin in the Spring of 2007. Design
development and construction documents have been in various stages of completion for the
past 2 years. The project is expected to cost approximately $85 million, with $57 million in
funding coming from the three cities of Allen, Frisco, and Plano. The balance needed for the
project is expected to come from donations and grants.
Planning
Neighborhood Preservation Activities. Beginning in FY2005, the City of Allen became eligible
to receive Community Development Block Grant (CDBG) funding for improvements to
specked neighborhoods. Improvements to the Windridge and Hillside neighborhoods will
include additional street lighting, sidewalk reconstruction, landscaping, and clearing and
maintenance of rear drainagetutility easements. The CDBG program for FY07 will continue
with focus on home buyer assistance, home repair and rehabilitation, sidewalk and drainage
infrastructure, and public service funding to social agencies.
Parks Facilities
Senior Citizen Center. The facility opened in January 2006 and there is a minor amount of
landscaping to complete the project. The North Texas drought has resulted in some projects
not being finalized due to restrictions on watering which affect the ability to plant landscaping.
This project is very popular with the senior citizens. Over 1,000 memberships have been sold
to the senior population in Allen and surrounding areas. The 20,000 square foot facility is
located within the boundaries of the Central Business District, at the intersection of Cedar
and St. Mary Drive. The new facility replaces a 5,000 square foot facility, which is currently
being used by the Parks and Recreation Department.
Neighborhood Parks and Recreation
Molson Farts Park, This park area of approximately 52 acres was purchased in 2006. An
existing house on the property will serve as an educational center in the future. For FY07,
funding for design and planning of the use of the property will come from the Community
Development Corporation sales tax.
Shade Structure at Ballfields. The Community Development Corporation (CDC) will
contribute $200,000 towards shade structures at the various community ballfields. Since
several of the parks are new, recently planted trees do not provide adequate shade during
the summer ball games.
Chase Oaks Pavilion Enclosure, The City purchased the Chase Oaks Golf Course October
2004 and plans to enclose the pavilion that is connected to the club house. The glass
enclosed pavilion will open up that area to parties and meetings for the community. The CDC
will fund this project in the amount of $200,000.
Celebration Park This 97 acre park opened in 2002. The City will continue to make
improvements to the park with the addition of baseball fields, additional restrooms, parking,
223
City of Allen FY 2007 Budget
signage, and trails. About $1,250,000 is planned in FY07, however, only $250,000 has been
previously approved by the voters from a prior bond election.
Spring Meadows Park. Neighborhood park development serving Reid Farm and Spring
Meadows subdivisions.
Allenwood Park. Neighborhood park on Keith Drive serving the Allenwood neighborhood.
Joe Farmer Recreation Center at Bethany Park, Improvements totaling $1.5 million are
planned to the recreation center in FY07. The funding will come from the Community
Development Corporation's (CDC) sales tax receipts. The facility will be expanded for
additional recreational programs and for office programming staff.
Greenbelts
Dayspring Nature Preserve. Design and development of former Park Cities Baptist Camp
with interpretive center and day camp facilities. The CDC will fund approximately $175,000 in
FY07.
Trail Development Phase 3. Construction of trail segments and pedestrian bridges to expand
trail system. The CDC will fund approximately $275,000 in FY07.
Shadow Lakes Greenbelt, Clean up and beautification of water features near Allen Heights
Drive are planned. The funding of $150,000 will be provided by the CDC.
Public Safety
Fire Station No. 5 and Pumps Proposed location on Shallowater Drive south of Rowlett
Creek and north of McDermott Drive. Since costs have increased since the 1999 bond
election, additional funding for this project will be included in the May 2007 bond election.
Projected open date has been adjusted out from the original date of October 2007.
Streets
Exchange Parkway West Extension. Construction of two additional lanes from Twin Creeks
Drive to Ridgeview and four lanes from Ridgeview to SH121. Developer contributions and
County funding will provide some of the funding. Construction to begin in FY07.
Stacy Road East Expansion. This project will consist of construction of six -lanes from US 75
Highway to SH 5 and four -lanes from SH 5 to Angel Parkway. Collin County, the Town of
Fairview, and the City of Allen will partner in this project. The current two-lane asphalt road is
insufficient to handle the current traffic load. This project is estimated at $8.8 million.
Greenville Expansion Expansion from Exchange Parkway to Stacy Road. Construction to
be managed by TXDOT.
Ridgeview Drive Phase Il. Construction of four lanes from Custer to Alma, and six lanes from
Alma to US75.
224
City of Allen FY 2007 Budget
Drainage
Ridgemont Drainage. Drainage improvements on Ridgemont at Cottonwood Drive just south
of Bethany Drive.
Bowling Alley Drainage. Inlet and main expansion at Allen Bowling Alley.
Traffic
Advanced Traffic Management. Includes coordinated signal control at various locations.
Signal Upgrade & Communication System. Includes the replacement of aging signal
equipment and installation of monitoring equipment.
Water
Custer Road Pump Station and Ground Storage. Expansion to meet system demand.
Stacy Reservoir Repaint. The #1 ground storage reservoir tank on Stacy Road needs to be
repainted on the inside to reduce corrosion and rust build up. This project is estimated at
$500,000.
Water Line Replacements. Various water line replacements are planned in FY07.
Approximately $500,000 from operational revenues is budgeted.
Water Main — West Side. 36 -inch and 24 -inch mains extending from Custer Road Pump
Station to Twin Creeks Phase VIII and from Twin Creeks Phase VI to Alma/Bel Air
Intersection.
Wastewater
Sewer Main Replacement. Replacement of deteriorated clay pipe with PVC in various
locations. Approximately $500,000 is planned for this project in FY07.
City of Allen 225 FY 2007 Budget
CITY OF ALLEN
RELATIONSHIP BETWEEN OPERATING AND CAPITAL BUDGETS
The City's operating and capital projects budgets are closely linked. The capital budget is a
multi-year financial plan of the capital improvement program (CIP) for the acquisition,
expansion, or rehabilitation of infrastructure, capital assets, or productive capacity of City
Services.
Revenues for the capital budget come from bond sales, intergovernmental revenues, 4a/4b
sales taxes, development fees, and some current operating revenues. The capital
improvement program, unlike the operating budget, is a five-year plan, The plan is reviewed
and projects are reprioritized on an ongoing basis.
Impact of Capital Projects on the Operating Budget
Capital projects impact the operating budget in several ways. First, since the City is
committed to systematically investing in infrastructure (Strategic Goal #5), each year funds
are set aside in the operating budget to provide "cash financing" toward some projects. Also,
the City must generate enough operating revenues to cover any payments for General
Obligation and Revenue debt incurred for long-term financing of capital projects approved
this year and in prior years. These represent funds that would otherwise be available to pay
for other programs, services, or projects. Finally, after projects are completed, there is
usually a need for additional funding to cover ongoing maintenance, utilities, other operating
costs, and sometimes additional personnel or equipment. This year the total estimated
impact of the capital budget on the operating budget is about $15.83 million.
Cash Financing and Debt Service
Debt service payments and cash financing for projects comprise $15.26 million of this total.
The debt service payments are $12.57 million; of this amount, $10.15 million is for General
Obligation debt, and $2.42 million is for Revenue debt. Budgeted transfers from operating
funds to the Capital Projects funds are $2.69 million, and include:
General Fund: $90,000. This amount has been appropriated for improvements at various
Fire station facilities.
City of Allen 227 FY 2007 Budget
Water and Sewer Fund: $2,600,000. Of this total, $500,000 is allocated to repaint one
ground storage facility, and $1 million is for major concrete and alley repairs. In addition,
$1.1 million is allocated for various water replacement and sewer replacement projects.
Other Operating Costs
In addition to cash financing and debt service, the increases in operating costs in the FY
2006-2007 budget due to completed capital projects totals approximately $567,000. These
are listed below by project type. Increases are stated in comparison to the FY 2006 revised
budget.
Public Facilities Proiects:
The Cit/,s library, which opened in February 2005, continues to see a drastic increase in
usage and demands for service. To adequately support this facility, which is more than twice
the size of the old one, new funding is included again in the FY2007 budget. This includes
approximately $71,000 for additional library staffing, $18,000 for supplies and maintenance,
and an increase of $34,000 for additions to the book collection.
Parks Proiects:
The completion of various parks projects resulted in over $260,000 in additional operating
costs in the FY 2006-2007 General fund operating budget. Of this amount, approximately
$77,000 is for personnel, almost $120,000 is for increases in contract mowing, $33,000 is for
utilities, $3,400 is for supplies, and $27,000 is for a truck for the new personnel.
Paving. Drainage. and Signalization Proiects:
The impact in this category is a decrease of about $71,000. The amount budgeted in the
General fund for street and sidewalk maintenance reflects a decrease of $132,000 from FY
2006 to FY 2007, due to the completion of a couple of large asphalt maintenance projects in
the prior year. An increase of about $61,000 is included for street light electricity and street
light and traffic signal maintenance. There are no increases in the FY2007 General fund
budget for maintenance of signs and markings, or in the Drainage fund for street sweeping
and drainage system maintenance. Also, no additional personnel are included in either fund
for any of these functions. Costs in this category are expected to increase within the next few
years as many of the newest thoroughfares begin to age.
Water and Wastewater Proiects
Although there were no increases this year in the amount allocated for water and sewer
system maintenance, the City added funding of $237,300 for one-time expenses to purchase
machinery and equipment to keep up with demands arising from the continued expansion of
the City's utility infrastructure. Also, almost $17,000 was included for meters needed due to
growth.
Capital Projects List
A complete list of proposed projects for FY 2007 through FY 2011 is on the following pages.
City of Allen 228 FY 2007 Budget
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33
Debt
Part of the process of updating the City's Capital Improvement Program (CIP) each year
involves identifying projects that may require funding through debt issuance. On the following
pages are long-term scenarios of the City's General Obligation and Revenue debt, based on
the projects planned for the next several years.
Below are the assumptions used in the development of these scenarios followed by a
discussion of the City's debt capacity. Again, this is based on the current plan; future years
are subject to change, with some future debt being subject to voter approval.
General Obligation Debt Assumptions
The General Obligation debt projections assume that the debt portion of the tax rate will
decline slightly over the next two years as most of the bonding authorization from 1999 has
already been issued. The increased growth in the property assessed value will also help in
reducing the tax rate. If the May 2007 bond election is successful, then the tax rate will
increase annually up to a maximum of .17076 in FY2011 with a collection rate of 99%. Over
the next few years, the portion of the tax rate dedicated to debt would remain between
approximately 26.17% and 30.82%, which is below the City's policy limit of 40%.
The growth in the tax base is assumed at 7% to 10% for the next four years based upon recent
filings of plats and general growth in residential and commercial along Highway 121, US 75
Highway, and in areas of vacant land throughout the City.. The rate of growth decreases in
subsequent years, as reflected in the City's Comprehensive Plan, due to "build out" of the
available land that is zoned residential. Commercial activity is expected to continue for another
15 years until it reaches "build out".
Debt payments are calculated based on the issuance schedule shown which includes the voter
approved issuances for the Arts of Collin County facility. The debt scenario that follows reflects
only the current authorized bond issues. The voters will be requested to approve
approximately $78 million in May 2007 for future infrastructure improvements and public
facilities. As part of the CIP Steering Committee process, staff prepared a scenario that
indicated the impact of the total new debt issuance upon the debt service fund of the City.
There is plenty of debt capacity to handle the debt service requirements for a $78 million debt
issue if approved by the voters. The CIP Steering Committee and City staff worked on the
projects and debt issue scenarios during the summer of 2006.
Revenue Debt Assumptions
Revenue debt and water and sewer rates are managed according to the City's Water and
Sewer rate study. A new rate study was completed in the summer of 2006. The forward
looking impact of the revenues and expenditures in the Water and Sewer Fund is shown in the
following "WatedWastewater Cost of Service Model" table from the rate study.
The plan includes average rate increases of less than 4% for residential customers over the
next four years and 7% to 12% for commercial accounts, apartments, and schools. In order to
promote water conservation, the irrigation rates are projected to increase 5% to 13% per year
for the next four years.
Adequate revenues are projected to meet ongoing operational cost increases, to provide
funding for water and sewer infrastructure improvements, and to provide for existing debt
service. No new debt is planned to be issued in the near future for water and sewer projects.
City of Allen 233 FY 2007 Budget
Included in the rate study was a population growth factor that was consistent with the City's
long-range Comprehensive Plan. The water and sewer bond covenants stipulate a debt
coverage ratio of 1.2 times the average annual debt service for all outstanding bonds. The
coverage ratio is expected to range from 2.49 to 3.48 according to the rate model. Projections
also take into consideration a working capital adequacy test of approximately 90 to 120 days of
expenditures. The projected days of working capital over the next four years is expected to be
120 to 137 days.
The North Texas region, that includes the City of Allen, has been in a drought for the last 18
months. The City increased its water rates for customer consumption that exceeded a normal
household usage amount and also restricted watering of lawns to one day a week. Even with
this restriction, the FY06 water revenues are in excess of the amount projected in the rate
study. This may result in the future year rates being adjusted downward or the excess
revenues being used to pay for an increased number of water and sewer line replacements.
Debt Capacity
The projected growth in the assessed value and fund balance of the G.O. Debt Service Fund
indicates that the City has the capacity to issue additional debt over the next several years.
The City plans to issue the remainder of the bonds authorized in the 1999 bond election,
approximately $1.9765 million, over the next two years. The planned debt issuance for the
Arts of Collin County facility is $16.7135 million over the next three years.
As mentioned above, a community CIP Steering Committee worked with staff to develop a list
of projects that could go to the voters in May 2007. The Committee recommendation was for a
bond election in the amount of $78 million due to the fact that there are operational costs
associated with each new project or facility. The combination of operating costs and new debt
service associated with the $78 million of new debt would raise taxes in excess of 4.4 cents
per $100 of assessed value for property owners. From a cash flow and tax rate perspective,
the $78 million amount for new bonds was the maximum amount that the CIP Committee felt
the community could afford.
The City's policy of limiting the debt portion of the total tax rate to 40% would translate into a
debt capacity of approximately $138 million. If the City issued the $138 million instead of the
recommended $78 million, then the debt tax rate would rise to be equal to 39.5% of the total
tax rate. Although this percentage is just below the 40% in the policy limit, the Committee
realized that there would be additional impact upon the City due to the operating costs
associated with projects totaling $138 million. The Committee elected to recommend the $78
million in new debt and raise taxes for the operating impact of the projects. The
recommendation also took into consideration the City's requirement to maintain a reserve
requirement of 10% in the Debt Service Fund.
The City has been proactive in building its water and sewer infrastructure. After completion of
the Custer Road pump station and storage project in FY07, the City will have adequate storage
tanks and water towers in place. One old water tower is planned to be replaced, however, the
replacement will be cash financed. There is an ongoing water and sewer line replacement
program that is cash financed from water and sewer revenues. Water and sewer line
replacements in the older part of the Central Business District may need to be replaced
through cash financing or with funding from a Tax Increment Redevelopment Zone. At this
time, there is adequate additional debt capacity in the Water and Sewer area because the debt
coverage ratio is projected to range from 2.49 to 3.48 as mentioned above.
City of Allen 234 FY 2007 Budget
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CITY OF ALLEN
Budget and Tax
Ordinances
239
ORDINANCE NO. 2556-09-06
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2006, AND ENDING SEPTEMBER 30,2007; APPROPRIATING THE
VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR
RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE;
PROVIDING FOR A SEVERABH.ITY CLAUSE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council
a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a
complete financial plan for 2006-2007; and,
WHEREAS, the City Council has received the City Manager's proposed budget and a copy of the proposed
budget and all supporting schedules have been filed with the City Secretary of the City of Allen, Collin
County, Texas; and,
WHEREAS, the City Council has conducted the necessary public hearings as required by law.
NOW, TBEREFORE, BE IT ORDAINED BY TAE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, THAT:
SECTION 1. The proposed budget of the revenues of the City of Allen, Collin County, Texas, and the
expenditures of conducting the affairs of the City, providing a complete financial plan for the ensuing fiscal year
beginning October 1, 2006, and ending September 30, 2007, as submitted to the City Council by the City
Manager, be, and the same is hereby, in all things adopted and approved as the budget of all current revenues
and expenditures of the City for the fiscal year beginning October 1, 2006, and ending September 30, 2007.
SECTION2. The sum of $110,673,083 is hereby appropriated for the payment of the expenditures
established in the approved budget, a copy of which has been filed with the City Secretary, and is made part
hereof for all purposes.
SECTION 3. The expenditures during the fiscal year beginning October 1, 2006, and ending September
30, 2007, shall be made in accordance with the budgetapproved by this ordinance unless otherwise
authorized by a duly enacted ordinance of the City of Allen, Texas.
SECTION 4. All budget amendments and transfers of appropriations budgeted from one account or
activity to another within any individual activity for the fiscal year 2005-2006 are hereby ratified, and the
budget Ordinance for fiscal year 2005-2006, heretofore enacted by the City Council, be and the same is
hereby, amended to the extent of such transfers and amendments for all purposes.
SECTION 5. Specific authority is given to the City Manager to make the following adjustments:
1. Transfer of appropriations budgeted from one account classification to another account classification
within the same department.
2. Transfer of appropriations from designated appropriation from one department or activity to another
department or activity within the same fund.
3. Transfers from the General Fund and all other Funds of unexpended appropriations in the amount not
to exceed $1,000,000 for the fiscal year 2005-2006 are hereby ratified.
SECTION 6. The City Council hereby approves the Capital Improvement Program for 2007-2011, as a plan
describing and scheduling capital improvement projects for the City of Allen, and authorizes the City Manager,
to use the funding sources reflected in the plan.
SECTION 7. All notices and public hearings required by law have been duly completed The City Secretary
is directed to provide a certified copy of the budget to the County Clerk of Collin County for recording after
final passage hereof.
SECTIONS. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this
ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the
remaining portions of said ordinance, as amended hereby, which shall remain in full force and effect.
SECTION 9. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of
this ordinance be, and the same are hereby, repealed; provided, however that all other provisions of said
ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 10. This Ordinance shall take effect immediately from and after its passage as the law and charter
in such cases provide
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CTff OF ALLEN, COLLIN
COUNTY, TEXAS, ON THIS THE 12TH DAY OF SEPTEMBER 2006.
APPROVED AS TO FORM:
Peter G. Smith, CITY ATTORNEY
APPROVED:
tephen lferrell, MAYOR
ATTEST:
Shelley B. George, SECRETkJY
Ordinance No. 2556-09-06, Page 2
24T-
ORDINANCE NO. 2557-09-06
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, LEVYING THE AD VALOREM TAXES FOR THE TAX YEAR
2006 (FISCAL YEAR 2006-2007) AT A RATE OF 50.55500 PER ONE HUNDRED
DOLLARS ($100) ASSESSED VALUATION ON ALL TAXABLE PROPERTY
W1THIN THE CORPORATE LIMITS OF THE CITY OF ALLEN AS OF
JANUARY 1, 2006, TO PROVIDE REVENUE FOR THE PAYMENT OF CURRENT
EXPENSES; PROVIDING FOR AN INTEREST AND SINKING FUND FOR ALL
OUTSTANDING DEBT OF THE CITY OF ALLEN; PROVIDING FOR DUE AND
DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, following public notices duly posted and published in all things as required by law, public
hearings were held on August 22, 2006, and August 29, 2006, by and before the City Council of the City of
Allen, the subject of which was the proposed tax rate for the City of Allen for Fiscal Year 2006-2007,
submitted by the City Manager in accordance with provisions of the City Charter and state statutes; and,
WHEREAS, the City Council, upon full consideration of the matte, is of the opinion that the tax rate
hereinafter set forth is proper and should be approved and adopted.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, THAT:
SECTION 1. There is hereby levied and shall be assessed for the tax year 2006 on all taxable property,
real, personal and mixed, situated within the corporate limits of the City of Allen, Collin County, Texas, and
not exempt by the Constitution of the State and valid State laws, a tax of $0.55800 on each and every $100
assessed valuation of taxable property apportioned and distributed as follows:
(a) For the purpose of defraying the current expenditures of the municipal government of the City of
Allen, a tax of $0.391001 on each and every $100 assessed value on all taxable property; and,
(b) For the purpose of creating a sinking fund to pay the interest and principal maturities of all
outstanding debt of the City of Allen, not otherwise provided for, a tax of $0.166999 on each and
every $100 assessed value of taxable property within the City of Allen, and shall be applied to
the payment of interest and maturities of all such outstanding debt of the City.
THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND
OPERATIONS THAN LAST YEAR'S TAX RATE. THE TAX RATE WILL RAISE TAXES
FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY
$14.77.
SECTION 2. All ad valorem taxes shall become due and payable on October 1, 2006, and all ad valorem
taxes for the year shall become delinquent if not paid prior to February 1, 2007. There shall be no discount
for payment of taxes prior to February 1, 2007. A delinquent tax shall incur all penalty and interest
authorized by law, to wit:
(a) A penalty of six percent on the amount of the tax for the fust calendar month it is delinquent,
plus one percent for each additional month or portion of a month the tax remains unpaid
prior to July 1 of the year in which it becomes delinquent.
242
(b) Provided, however, a tax delinquent on July 1, 2007, incurs a total penalty of twelve percent
of the amount of delinquent tax without regard to the number of months the tax has been
delinquent. A delinquent tax shall also accrue interest at the rate of one percent for each
month or portion of a month the tax remains unpaid. Taxes for the year 2006 and taxes for all
future years that become delinquent on or after February 1 but not later than May 1, that
remain delinquent on July 1 of the year in which they become delinquent, incur an additional
penalty in the amount of twenty percent (20%) of taxes, penalty and interest due, pursuant to
Texas Property Tax Code Section 6.30 and 33.07, as amended. Taxes assessed against
tangible personal property for the year 2006 and for all future years that become delinquent
on or after February 1 of a year incur an additional penalty on the later of the data the
personal property taxes become subject to the delinquent tax attorney's contract, or 60 days
after the data the taxes become delinquent, such penalty to be in the amount of twenty
percent (20%) of taxes, penalty and interest due, pursuant to Texas Property Tax Code
Section 33.11. Taxes for the year 2006 and taxes for all future years that remain delinquent
on or after Jane 1 under Texas Property Tax Code Sections 26.07(1), 26.15(e), 31.03, 31.031,
31.032 or 31.04 incur an additional penalty in the amount of twenty percent (20%) of taxes,
penalty and interest due, pursuant to Texas Property Tax Code Section 6.30 and Section
33.09, as amended.
SECTION 3. The City shall have available all the rights and remedies provided by law for the enforcement
of the collection of taxes levied under this ordinance.
SECTION 4. The tax roll as presented to the City Council, together with any supplements thereto, be and
the same we hereby approved.
SECTION 5. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this
ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the
remaining portions of said ordinance which shall remain in full force and effect.
SECTION 6. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of
this ordinance be, and the same are hereby, repealed; provided, however, that all other provisions of said
ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 7. This ordinance shall be in full force and effect from and after its adoption.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ON THIS THE 12TH DAY OF SEPTEMBER, 2006.
APPROVED:
S epb7-en Teirell, MAYOR
APPROVED AS TO FORM: ATTEST:
Peter G. Smith, CITY ATTORNEY Shelley B. Geo dee, CITY SEC ARY
Ordinance No. 2557-09-06, Page 2
243
CITY OF ALLEN
Demographics
245
WHERE IS ALLEN,
rv��
CITY OF ALLEN TEXAS?
City of Allen is located approximately 25 miles north of
Dallas, Texas.
City of Allen 246 FY 2007 Budget
CITY OF ALLEN
DEMOGRAPHICS
2006-2007 FISCAL YEAR
The City of Allen is located in Collin County, which is in north central Texas. It is approximately
12 miles north of Interstate 635 on U.S. 75. Allen is completely surrounded by incorporated
cities. To the north lies the City of McKinney; to the south, the City of Plano; to the east, the City
of Lucas; and to the west, the City of Plano.
Allen was settled in the early 1850's from land grants given by the Republic of Texas as an
inducement for settlers to come to the frontier. The railroad and telegraph came to Allen in 1872
and in future years made substantial contributions to the economy of the City. The town was
officially incorporated in 1953 with a Council/Manager form of government. Similar in importance
to the construction of the railroad almost a century before was the completion of U.S. 75 through
Allen in 1960. Citizens could work at nearby companies because of the access and convenience
of the highway. The relocation of high technology companies to the North Dallas and Richardson
areas in the 1960's drastically increased employment opportunities for Allen's citizens, and the
population rose to 1,940. It continued to increase to 8,324 in 1980, 19,198 in 1990, 39,482 in
1998, and over 74,000 this year. Allen's population is estimated to surpass 93,000 by the year
2010.
Clty of Allen Growth
80,000
60,000
40,000
20,000 1 ON
0
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007
est.
Allen is 25 miles north of downtown Dallas, on U.S. Highway 75. The City has established a
reputation in the Dallas/Fort Worth Metroplex and in the state of Texas for being at the forefront of
development and is promoting commercial and residential growth in ways that will aid in having a
balanced community. Important transportation routes serving the city include U.S. 75, which
bisects the city in a north/south direction in the center of the city and provides an important link to
adjacent cities. F.M. 2170 (McDermott/Main) runs in an east/west direction in the center of the
city. S.H. 5/ Greenville Avenue, which formerly was the main north/south thoroughfare, lies
roughly parallel to U. S. 75.
Since its inception in 1992, the Allen Economic Development Corporation (AEDC) has dedicated
its resources to developing first-class technology parks and recruiting quality industries and
corporate campuses to the community. Allen's corporate landscape is now a well-designed blend
of telecommunication, medical, defense, semiconductor and other technology -related industries.
247
City of Allen FY 2007 Budget
Assessed Property Valuations
$6,000.000.000
$5,000,000.000
$4,000.000.000
$3,000,000,000
$2.000.000,000
$1,000.000.000
$0
1997 1996 1999 2000 2001 2002 2003 2004 2005 2006
Tax Year
In addition to creating jobs, AEDC projects relieve the property tax burden of the individual
homeowner.
Development in Allen continued at a brisk pace during FY 2005-2006 with new business
relocation and expansion. In FY 2006-2007, new construction will be underway to add
approximately one million square feet of office and office/tech space to Allen's landscape to meet
the growing demand.
The AEDC is working with Duke Realty to build and market Allen's first mid -rise Class A office
development, One Allen Center, in Allen Central Park. The corporation provided incentives to
propel development of officeftech projects in Allen Business Park, Twin Creeks Business Park
and Allen Station Business Park.
Twin Creeks Business Park is bustling with development activity. The first building in the
Corporate Center at Twin Creeks was completed and is 80% occupied. To encourage further
growth in Allen's medical community, the AEDC recruited Twin Creeks Rehabilitation Hospital
that will build a 42,000 square foot facility in the park, adjacent to Presbyterian Hospital of Allen.
Bradford Development has begun construction on a three -building, 180,000 square foot
office/tech project designed for smaller users. Finally, a multi -building, 60,000 square foot garden
office project overlooking Twin Creeks Golf Course is under construction.
The AEDC recruited BSM Financial to locate their corporate headquarters in a two-story, 50,000
square foot building built by Cornerstone Development on the southeast comer of Ridgemont
Drive and US 75. The developer has built a second two-story, 60,000 square foot office building
on the tract.
AEDC recruitment efforts led to the location of the distribution operations of Atlas Copco, an
international mining manufacturer, to Allen. Business expansions included AirGATE
Technologies, Celerity, Inc., Mustang Technology and WiQuest.
Allen's attractive demographics and continued population growth has attracted new retail activity.
Negotiations were finalized with Watters Creek at Montgomery Farm for a lifestyle center under
construction at the southwest comer of Bethany Drive and US 75. General Growth acquired 238
acres at the southwest comer of US 75 and SH 121. Allen Premium Outlets completed
construction around the perimeter adding 67,000 square feet of upscale designer and name -
brand outlet stores to the center. Construction of an additional 28,000 square feet of retail space
in the center of Allen Premium Outlets is underway. The AEDC assisted with several projects in
Allen's Central Business District (CBD) including Allen Towne Square, which will be the first
mixed-use project in the CBD and McDermott Business Park Phase II, an office project.
City of Allen 248
FY 2007 Budget
sea Allen Development LP
igton Allen LP
Electric Delivery
Settlers Gate Fund III
Did Inc
on Pointe Apartments Inc
ular Wireless LLC
nine Corp
y Boots Holding Co
brook Apartment LP
Total
CITY OF ALLEN
PRINCIPAL TAXPAYERS
September 30, 2006
Taxable
Retail $
64,246,753
Commercial Real Estate
41,500,000
Utilities Provider
35,840,926
Apartment Complex
30,836,874
Integrated Self -Service Delivery Systems
30,692,559
Apartment Complex
29,492.600
Telephone services
28,593,457
Optical Boards
25,489,515
Real Estate
21,740,058
Apartment Complex
21,037,030
Assessed Valuation
MAJOR EMPLOYERS
September 30, 2006
Total Assessed
IN
Company
Product or Service
Approximate Number
of Employees
Allen Independent School District
Education
2000
Experian
National Data Center
720
City of Allen
Governmental
605
Sanmina SCI
Optical product design/mfg
600
Sage Telecommunications
Telephone service
491
Celerity, Inc
Microelectronics
330
Jack Henry & Associates
Tech Provider for Financial Ind
268
RCL Enterprises
Publishers
207
BSM Financial
Full Service Mortgage Banking
200
State Farm Insurance
Insurance & Financial Services
195
City of Allen 249 FY 2007 Budget
CITY OF ALLEN
MISCELLANEOUS STATISTICAL INFORMATION
2006- 2007 FISCAL YEAR
Date of incorporation
Form of government
Area
Miles of street
Population
Fire protection:
Number of stations
Number of personnel
Number of fire hydrants
Police protection:
Number of stations
Number of personnel
Water service:
Supplier
Number of consumers
Average daily consumption
Miles of water lines
Sewer service:
Sanitary sewer lines
Storm sewer lines
Building permits issued
Parks
Number
Area
Municipal employees:
Full-time
Part-time
Temporary
Public Education:
Number of public schools
Elementary
Middle Schools
Freshman center
High School
Number of private schools
Community College
July 1, 1953
Council/Manager
26.37 square miles
293 center line miles
75,699
4
91
3,748
1
149
North Texas Municipal Water District
24,438
14,308,342 gallons
410 linear miles
316 linear miles
97 linear miles
5,871
36
838 acres
503
110
38
15,893 Total Enrollment
13
3
1
1
0
classes held at the High School
City of Allen 250 FY 2007 Budget
Departmental
Performance
Measures
251
Departmental Performance Measures
Performance measurement can be defined as "measurement on a regular
basis of the results (outcomes) and efficiency of services or programs." 1 The
ultimate purpose of any performance measure is to provide a quantifiable
measure of the results or effectiveness of an action. In the case of
measurements in government, they are typically tied to programs and services.
By finding quantifiable measures that are tied to the goals of a service, the
effectiveness of the program can be judged against the preferred level of
achievement, against the program's past performance, and against. similar
programs in other cities.
Performance measures fall into five categories. The first, and most simple,
is input measures which shows the amount and kinds of resources assigned to a
program. Budgets actually contain input measures when they show divisions of
money and personnel. The second category is output, or workload measures that
show amount of work performed and services received. Individually, these first
two categories only provide a frame for the activities of a program, but when
outputs are examined in terms of the inputs needed to produce them, an
efficiency measure is created which is the first real measure of actual
performance. Outcome or Effectiveness measures are designed to report the
results of a program, especially the quality of the results. "Effectiveness refers to
the degree to which services are responsive to the needs and desires of a
community." z The final category is productivity measures, which combine
efficiency and effectiveness to show the cost to produce a quality result or how
poor results harm total costs (for example having to repair a street twice after
doing it poorly the first time).
The measures in this appendix fall into the final four categories. An
attempt was made to compose measures for the major functions of all City
departments. The measures were also designed to tie in as closely as possible
with the departmental goals and objectives listed in the departmental pages in
the budget. As a result these measures can be used as a tool for more accurate
budget decisions, as a gauge of goal achievement, plus as a running overview of
trends in departmental performance.
From page 5 of Harry P. Hatry's book Performance Measurnent
' From the National Center for Public Productivity, Rutgers University
City of Allen 252 FY 2007 Budget
City Administration
Department Introduction
The City Administration Department supports the City Manager in his task of
advising the City Council on policy and fiscal matters and implementing those
policies and procedures. The City Manager also provides administrative
oversight and direction for the City, and is responsible for developing the annual
budget.
Website
The City of Allen website is
maintained by the Public and
Media Relations division of City
Administration. The average
number of monthly visitors from
one year to the next continues
to increase. Due to increased
use and various user requests
for certain types of forms and
information, the City began the
process of developing a new
website that will incorporate
more interactive fortes and
Website Visitors
provide new "one-stop" pages
for various areas such as new residents, those doing business with the City, and
those looking for outreach and education programs offered by the City.
The new site will incorporate much more information available from the home
page and the use of video on demand segments relevant to various departments.
In addition to developing the new site, the service provider for hosting the change
has been changed as well in order to enhance service and reduce the times that
the site has been unavailable due to server issues in the past.
City of Allen 253 FY2007 Budget
City Secretary
Department Introduction
The City Secretary Department oversees all record preservation, retrieval, and
destruction for the City. The department is also in charge of running municipal
elections and conducting Open Records and Open Meetings educational
programs for City personnel.
Public Information
Requests
Under the Texas Open
Records Act, citizens can
request public records
from their governing
bodies. Other City
departments request
information as well. The
number of requests
continues to grow along
with the City's population
and government.
Request Response Time
The City Secretary's
Department responds to
all public and
departmental requests
for copies of stored
documents for the City of
Allen and the Arts of
Collin County Commis-
sion, Inc. Although
documents are now
more often being
recorded electronically,
hard copies are still often
needed, and the majority
Record Retrievals
2,350
2'500 2,000 2,100
2 000 1,800
1,500
1,000
500
0
FY02-03 FY0304 FY04-05 FY05-06 FY 06-07
prof.
100%
99% 99% 99% 99%
98% 98%
97%
FY03-04 FY04-05 FY05-06 FY06-07
prof.
of older records exist
only on paper. The Department has set three days as the goal for response time
to a record request, which involves locating the document, copying the
document, and then delivering it to the person making the request.
City of Allen 254 FY2007 Budget
Human Resources
Department Introduction
The Human Resources Department works in partnership with departments in
providing expert Human Resources advice in collaboratively shaping strategies to
achieve organizational goals. This task is accomplished by the Department
administedng benefits, the workers' compensation program and risk management
functions, recruiting and retaining employees, handling employee relations as with
policy development.
Employee Turnover
The City of Allen experienced
19% turnover in 2003. The
primary factor of our turnover
rate was due to regular part-
time Natatorium employees,
(many of them were considered
seasonal employees prior to
2003). Seasonal employees
are not included in turnover
calculation. Therefore, when
we changed the classification of
Employee Turnover
Natatorium staff to regular
employees it contributed to an increase in the City's employee turnover rate.
2007 est.
Beginning in 2004, turnover has been calculated on full-time employees only. We
review part-time separately due to the volatility of Parks and Recreation positions.
These are primarily students that come and go as school schedules dictate, and are
not traditional part-time employees. Our projected turnover for this year is 10.3%,
which is a .68% decrease from last year, but below our goal of 10% or less. This will
remain our goal for FY2007.
Training
General Training is federally mandated training as well as training that will enhance
job skills for employees.
FY 2005-06
Sessions
Attendees
I Mone sent on trainingper employee
General Training24
I 588
$14.76
City of Allen 255 FY 2007 Budget
Casualty Claim Costs
The total incurred losses shown in the graphs below depict the recent history of paid
and reserved casualty claims for the City of Allen. Lines of coverage shown include
Workers Compensation claims, General Liability, and Automobile claims.
Paid and reserved workers compensation claims in 2006 were down 63.6%
compared to 2005 as shown below.
Worker's Compensation Claims
$300,000 $242,547
$250,000
$200,000 $203948 $190,453
5150,000 §88,287
$100,000
$50,000
$0
2003 2004 2005 2006
-projection for FY 2007 not available
Total incurred General Liability claims costs have experienced a very large decrease
each of the past several years as depicted in the chart below:
General Liability Claim Costs
$500,000 $09,830
$400,000
$300,000
$200,000 143 921
$100,000 $60,982
$500
$0
2003 2004 200$ 2006
-projection for FY 2007 not available
City of Allen 256 FY 2007 Budget
Total incurred Automobile Liability and Physical Damage claims have declined
significantly since 2004 as shown below. The high claim amount in 2004 is due to
the total loss of a fire engine and an ambulance.
*Data for FY 2007 not available
Harrassment and Discrimination Claims
The City is still fortunate to have had only three Title VII related claims since 2001,
which is a very low rate. Title VII refers to a specific section of the Federal Civil
Rights Act of 1964 that discusses discrimination in the workplace. Title VII claims
therefore are not related to injuries, but instead are from issues such as sexual
harassment or discrimination based on race, ethnicity, sex, etc. A lack of claims
indicates a positive organization culture combined with controls to prevent and
resolve issues before they tum into formal grievances.
City of Allen 257 FY 2007 Budget
Automobile Liability and Physical
Damage Claims
$300,000
$241'260
$250,000
$200,000
$150,006'
$106,006
$79,789
$50,000
ss s
ULM
80
2003 2004
2005 2006
*Data for FY 2007 not available
Harrassment and Discrimination Claims
The City is still fortunate to have had only three Title VII related claims since 2001,
which is a very low rate. Title VII refers to a specific section of the Federal Civil
Rights Act of 1964 that discusses discrimination in the workplace. Title VII claims
therefore are not related to injuries, but instead are from issues such as sexual
harassment or discrimination based on race, ethnicity, sex, etc. A lack of claims
indicates a positive organization culture combined with controls to prevent and
resolve issues before they tum into formal grievances.
City of Allen 257 FY 2007 Budget
Finance
Department Introduction
The Finance Department manages the City's financial resources in accordance
with state law, and ensures that city ordinances, policies, and procedures are
followed. The Accounting and Purchasing divisions provide technical staff
support to the City Managers office and all operating departments. The
Accounting division encompasses cash and investments, debt management,
budgeting, accounts payable, payroll, fixed assets, and capital projects
accounting. The Purchasing division is responsible for assisting with the
procurement of goods, services, and construction projects, and disposing of
surplus city property.
Awards
Every year the City's
budget is submitted to
the Government Finance
Officers Association to
determine its eligibility for
the GFOA Distinguished
Budget Presentation
Award. This award recognizes budgets that clearly and thoroughly present
budget information to the reader. Similarly, the City's Comprehensive Annual
Financial Report is submitted to the GFOA to determine the document's eligibility
for the Certificate of Achievement for Excellence in Financial Reporting, which
recognizes a high standard of financial reporting. In addition, each year the
Purchasing Division applies for the Achievement of Excellence in Procurement
Award from the National Purchasing Institute, which is awarded for superior
performance in the field. The City plans to continue it's participation in these
programs in FY2006-2007 and in the future.
Field Purchase Order
Usage
FPOs are issued to cover
emergency purchases, and
to initiate payment for dues,
registration fees, personal or
professional services,
subscriptions, employee
expenses, utility bills,
nr 7,978 7,939
7,900
X
-(6..725.000-
6-50D
.,ODD
advertising expenses, and
intergovernmental payments. Although necessary, heavy usage of FPOs can
make budget estimation and planning more difficult. Therefore the Finance
department encourages planning for purchases as much as possible.
City of Allen 258 FY 2007 Budget
11 li1t
1I
1iI1
li
0 1' : rr ' c r
MMMM
MMM
:r
=l
Award. This award recognizes budgets that clearly and thoroughly present
budget information to the reader. Similarly, the City's Comprehensive Annual
Financial Report is submitted to the GFOA to determine the document's eligibility
for the Certificate of Achievement for Excellence in Financial Reporting, which
recognizes a high standard of financial reporting. In addition, each year the
Purchasing Division applies for the Achievement of Excellence in Procurement
Award from the National Purchasing Institute, which is awarded for superior
performance in the field. The City plans to continue it's participation in these
programs in FY2006-2007 and in the future.
Field Purchase Order
Usage
FPOs are issued to cover
emergency purchases, and
to initiate payment for dues,
registration fees, personal or
professional services,
subscriptions, employee
expenses, utility bills,
nr 7,978 7,939
7,900
X
-(6..725.000-
6-50D
.,ODD
advertising expenses, and
intergovernmental payments. Although necessary, heavy usage of FPOs can
make budget estimation and planning more difficult. Therefore the Finance
department encourages planning for purchases as much as possible.
City of Allen 258 FY 2007 Budget
Bids and Contracts
The Purchasing division
seeks to provide
economic and timely
purchases of goods and
services through requests
for proposals, bids, and
informal quotes. For
formal bids and contracts,
average processing time
is approximately 25
# of bids/contracts processed:
FY05/006 311 Total award value $27,407,536
FY06/07 330 (projected)
calendar days; this does
not include the time needed for evaluation and approval by City Council.
Turnaround time for standard purchase orders is 72 hours. These performance
measures demonstrate service delivery and workload efficiency.
Purchase Orders
Purchase orders are issued National Average Cost per Purchase Order: $80
for planned expenses. To City of Allen's Average Cost per Purchase Order: $46
measure the costs versus the
results of the purchasing Purchase Order YTD Dollar Amount: $18,838,946
process, the total divisional Number of Purchase Orders to Date: 2,720
cost (personnel and
operations) can be divided by
the dollar amount of purchase orders issued. This measure specifically shows
the return on the division's personnel and operational costs.
City of Allen
259
FY 2007 Budget
CITY OF ALLEN
Municipal Court
The City of Allen's Municipal Court handles all cases arising from violations of
City ordinances and certain state laws, with the vast majority of the cases
involving traffic offenses. They also have the responsibilities of issuing warrants
and collecting all fines stemming from offenses. The Municipal Court hired a
Juvenile Case Manager in 2006 to work with the individuals that are under the
age of 17 and receive violations such as Fail to Attend School, All Alcohol
violations, Disorderly Conduct, Disruption of Class, and also to assist the Judge
with Teen Court Sessions on Tuesday evenings.
Warrants
Warrants are issued for a person's arrest whenever a person fails to full their
legal obligations, such as failing to pay a fine or missing a court appearance. A
warrant is served when the person for whom the warrant was issued has been
found and arrested. The number of warrants issued in FY 05-06 only increased
by 548. The Municipal Court worked with the Police Department to coordinate
two warrant round -ups during the 2005-2006 fiscal year to help serve some of
the outstanding warrants. The Allen Municipal Court will work with other cities
through out the state in the 2006-2007 fiscal year on a State wide warrant round
up in hopes of clearing more of our outstanding warrants.
The total number of tickets issued generally increases as the community grows.
The last couple of years have shown that the increase has continued. Although
traffic offenses constitute approximately 95% of the total tickets issued, they are
not the only tickets written. The Municipal Court also receives tickets for animal
and code enforcement violations. The number of citations issued for FY 05-06
increased by 1,522. In 2006 the Community Service Department started issuing
citation for water violations due to the Stage 3 draught restrictions that the city is
on due to the lack of rain and will remain on until further notice.
__ I FY 01-02 1 FY 02-03 1 FY 03-04 1 FY 04-05FYl 05-06
City of Allen 261 FY 2007 Budget
FY 01-02
FY 02-03
FY 03-04
FY 04-05
FY 05-06
Warrants
Issued
3,106
4,784
3,908
7,842
8,390
The total number of tickets issued generally increases as the community grows.
The last couple of years have shown that the increase has continued. Although
traffic offenses constitute approximately 95% of the total tickets issued, they are
not the only tickets written. The Municipal Court also receives tickets for animal
and code enforcement violations. The number of citations issued for FY 05-06
increased by 1,522. In 2006 the Community Service Department started issuing
citation for water violations due to the Stage 3 draught restrictions that the city is
on due to the lack of rain and will remain on until further notice.
__ I FY 01-02 1 FY 02-03 1 FY 03-04 1 FY 04-05FYl 05-06
City of Allen 261 FY 2007 Budget
Police Department
Department Introduction
The Police Department's task is to enforce local, state, and federal laws and to provide
for the safety of people and protection of property. The department is comprised of
three divisions: Patrol Services, Criminal Investigations, and Support Services. Within
the department's Support Service Division is a Community Relations Unit. The main
function of the Community Relations Unit is to interact extensively with businesses,
citizens, coordinate volunteer programs and provide public education programs
involving both adults and children. The department is also responsible for animal control
services and operation of the animal shelter.
Crime Rates
Each year, cities and police departments throughout the country calculate, examine and
make necessary changes in reporting the previous years crime rate statistics.
Generally, crime trends in America are based upon two factors:
• Crime Volume — the aggregate sum of the Crime Index; and
• Crime Rates — the rate at which crimes are expressed as a number per 1,000
residents. This figure compensates for the changes in the population.
All estimates for 2006 and projections for 2007 are based on prior call history,
projections made by the department, and other factors.
PART I CRIMES (Malor Crimes)
In the 2005 calendar year, the Allen Police Department experienced an increase in Part
I crimes. Part I crimes are those serious offenses which include Murder, Rape,
Aggravated Assault, Robbery, Arson, Burglary, Larceny -Theft, and Motor Vehicle Theft.
Part II crimes generally refer to those crimes that include, but are not necessarily limited
to, Forgery, Fraud, Stolen Property, Criminal Mischief, Liquor Law violations and
Weapons offenses.
The City of Allen experienced approximately a 26.2% overall increase in the Uniform
Crime Index -defined Part I crimes as compared to 2004. The increase is based upon
262
City of Allen FY 2007 Budget
raw number comparisons. Many of the Part I offenses are considered "crimes of
passion" or heat of the moment type incidents, and there are truly no predictability
factors available to help reduce or prevent their occurrence. Also, although the raw
numbers indicate a significant increase, a comparison of that number with the increase
in population factored in would actually indicate a 21.7% increase in the number of Part
I crimes. In 2004, there were 22.59 Part I crimes reported per 1,000 residents. In 2005,
that number increased to 27.50 per 1,000 residents. The projected increase for 2006 is
5% above 2005; the projection for 2007 is also 5% above 2006.
PART II CRIMES (Minor Crimes)
The Department experienced an increase of 15.45% in the number of Part 11 crimes
reported in 2005. When population growth is factored in, as described in the Part I
crimes section, the Part II crimes increased by 11.35% from 2004. Many of these
offenses can be attributed to stolen property -type offenses occurring within the many
residential subdivisions now being developed throughout our community. The
department continues to see elevated numbers of reported thefts and other associated
property crimes. It is our belief that with proactive policing methods, and as occupancy
of homes and businesses increase, the amount of theft from construction sites should
decrease. In 2004, there were 27.66 Part It crimes reported per 1,000 residents. In
2005, that number increased to 30.80 per 1,000 residents. Projections for 2006 and
2007 are increases of 10% and 8%, respectively, over the prior year.
Traffic
As the City and surrounding areas continue to grow, the police department will continue to
experience growth in the traffic volume. In 2005, the number of minor (non -injury)
accidents increased while the number of major (Injury) accidents decreased over 2004.
Additionally, the number of fatality accidents decreased significantly from the previous
year. In 2004, nine people were killed in seven separate accidents. In 2005 there was only
one fatality accident. We believe the increase in minor accidents is directly attributable to
the increase in population. The departmental goal is to achieve a decrease in the overall
number of accidents in 2006 through ongoing recruiting efforts to fill vacant positions, and
through the renewal and enhancement of a year-round traffic enforcement grant. The
department continues to strive to achieve a substantial reduction in both the numbers and
the seriousness of all of these accidents, through enhanced community education and
continuing enforcement efforts.
263
City of Allen FY 2007 Budget
Year•
2002
2003 1
2004 1
2005
Minor(Non-Irgury)
952
1,087
1,250
1,586
Major (Injury)
124
127
178
164
Fatality
2
1
7
1
Citations
14,896
16,025 1
21,800
16,906
'2006 estimate and 2007 proleclion not avatlable
Calls for Service
The department experienced a 3.6% decrease in total calls for service as follows:
Year
2092
1 2003
1 2064
1 2005
Dispatched Calls for
Service
55,813
58,018
66,000
63,673
Directed Patrols
43,793
57,990
57,575
54,805
Park and Walks
9,171
10,071
10,750
9,535
Animal Control Calls*
(2,720)2,862
3,160
4 002
Total Calls for Service"
108,777
126,079
134,325
128 013
'Animal Control calls am figured into total calls for police service
2006 estimate and 2007 Projection not available
The Allen Police Department continues its proactive approach to crime prevention and
Community Oriented Policing. Directed Patrol, Park & Walks, Citizens on Patrol,
Citizens Police Academy, and Volunteers In Policing are only a few programs the
department utilizes in this effort. The department is proud to report that more than 5,000
hours of time were donated to the department by these volunteers. This translated into
a savings of thousands of dollars and supports our Community Oriented Policing
philosophies.
As a part of the Support Services calls for Animal Control
Division, the Animal Control Unit is 3.500
responsible for the safety of citizens 3,000
regarding domestic animals, wildlife,.2 2,500
and livestock. This includes rabies N 2.000
prevention, animal bite investigation, w soo
and public education on responsible
pet ownership. In addition, this division a 7000
U
administers animal adoptions and SW
provides housing and care for stray and 0
#2002 2004 2005 20116 estunwanted animals. In 2005, the Animal eaorr� 3160 4002 4z0z
Control Unit responded to 4,002 calls
for service. This is an increase of more
than 24% from 2004. It is anticipated that the Animal Control Unit will continue to see an
increased call volume as the city continues to grow. It is projected that Animal Control's
calls for service will increase nearly 5% over 2005, and increase an additional 4%in
2007.
City of Allen 264 FY 2007 Budget
Fire Department
Department Introduction
The Fire Department's task is to prevent and mitigate property loss in Allen from
fires and the effects of natural and man-made disasters. Additionally, the
Department provides emergency medical services. A heavy emphasis is placed
on the prevention of these occurrences through public education, fire
suppression system installation and code enforcement. Firefighter and
Paramedic training and equipment are equally critical to insure a safe and
effective response.
Calls for Service
One measure of the Fire
Department is the total
number of calls it receives.
Emergency Medical
Service (EMS) incidents
continue to increase while
fire incidents have
remained steady. Fire calls
include all non-medical
calls such as fires, gas
leaks, chemical spills and
public assistance. Total
Incidents In both
categories are projected to increase as the community grows and both buildings
and the population age.
Response Time
Response time
measures the average
time required for
emergency personnel
to be dispatched and
then travel to the
scene. A quick
response is vital to
prevent further damage
to property or to begin
medical treatment of a
patient. Response
time can be influenced
by factors including
Average Response Times
w
Total Calls
3,000
0
2,000
U
y 4:00
1,000
N
0
WFY
FY2003
FY2004 FY2005
FY2006
FY2007
peel•
0Fire Calls
1,076
1,038
1,135
1295
1,420
■ EMS Calls
1,888
1,812
2,000
2,212
2,400
■ Fira
4:35
4:49
4:46
Incidents In both
categories are projected to increase as the community grows and both buildings
and the population age.
Response Time
Response time
measures the average
time required for
emergency personnel
to be dispatched and
then travel to the
scene. A quick
response is vital to
prevent further damage
to property or to begin
medical treatment of a
patient. Response
time can be influenced
by factors including
Average Response Times
w
v
6:00
0
U
y 4:00
N
200
WFY
c
0:00
FY2003
FY2004
■ Fira
4:35
4:49
4:46
435
455
■EMS
4:40
4:54
4;55
1 4:59 1
4:59
traffic congestion, road construction, and fire station placement. The
Department's goal is an average response time of 5 minutes or less.
265
City of Allen FY 2007 Budget
Injuries
This measure shows
severe injuries to
both firefighters and
the general public
resulting from fires.
Injuries cannot be
completely
eliminated, but an
emphasis on public
education and
firefighter training
will help keep these
Injuries From Fires
4 -
3
2 2 2 2 2
2
1 1
0 0 0
0
FY2004 FY2005 FY2006 FY2007
® General Pilic 0 Firefighter prof
to a minimum. FY2003 includes one arson/homicide. There have been no
deaths resulting from fires in the current reporting period.
Property Loss
Property loss is a
financial measure of
the damage caused
by fires in Allen.
Property damage
can be reduced to an
extent by quick
response times and
well trained
firefighters. Fire loss
can vary widely from
year to year. A
single fire in an office
Property Loss
or residence can
easily create property loss in excess of $100,000.
266
City of Allen FY 2007 Budget
),000
),000
),000
),000
$0
FY2003
FY2004
FY2006
FY2006
FY2007
Pros
Total$$
$622,894
$650,640
$124,500
1$3,988,81
$1,000,00
or residence can
easily create property loss in excess of $100,000.
266
City of Allen FY 2007 Budget
Inspections
The fire marshal
inspects new buildings
as part of the process
to certify them for
occupancy. In addition,
all existing businesses
are inspected annually
for fire hazards. As
more buildings are
constructed both
numbers will continue
to increase. The
Department also
reviews building plans
ct' t
Inspections and Plan Review
2,500
21000 1,580 1.767
1,5001.369
1,000 393486 500
500 233 258
0
FY2003 FY2004 FY2005 FY2006 FY2007
prof
■ Fire inspections ❑ Plan Review
before constru on o
make sure the building will be constructed with the proper life safety systems
such as sprinkler systems, alarm systems, exits, and fire mains.
Educational Efforts
the vire uepanmenl
offers numerous public
education programs
designed to increase
fire safety knowledge.
Currently, "Risk Watch"
classes make up the
greatest share of
programs offered.
Added in February
2003, the Public
Education Coordinator
position is responsible
for developing a
comprehensive public
education program.
Programs added since
then include the Citizen
Fire Academy and "Risk Watch". In FY2003 and prior, the "Risk Watch"
curriculum was not yet in place, and "Learn Not to Bum" program was taught.
267
City of Allen FY 2007 Budget
Public Education Programs
25,000
700
600
m
20,000
500 E
a
Y
15,000
400 w
/T1-
m
a
o
300 a`
S
10,000
@
200
a5,000
100
0
0
FY 2003 FY 2004 FY 2005 FY 2006 FY 2007
pmI
Total Participants O Risk Watch Students --A Programs
then include the Citizen
Fire Academy and "Risk Watch". In FY2003 and prior, the "Risk Watch"
curriculum was not yet in place, and "Learn Not to Bum" program was taught.
267
City of Allen FY 2007 Budget
Library
Department Introduction
The Library serves the continuing education and literary recreational needs of the
City. In addition to providing reading and audio/visual materials for the citizens, it
also provides numerous programs that focus on increasing reading skills and
fostering a love for reading and learning in general. The new library, which opened in
February 2005, is double the size of the former library, and is located in the central
business district area near downtown.
Visitation
The measurement
of "Annual Visits"
is the total number
of library patrons,
and is the
simplest measure
of library usage.
The library was
closed for 1 '/z
months during
FY04-05,. causing
the number of
visits to decrease
■ Annual Vsde 1
230,542
248,532
238,646
274,835
274,635
a Anwal Check -Outs 1
449,293
1 472,108
1 504,046 1
598,018
599,018
from the prior
year. However, usage increased tremendously after the move to the new facility.
Visitation is counted each day by counters at the door. "Annual Checkouts" is the
total number of books checked out each year.
The measurement of circulation per capita is the total number of checkouts divided
by the total population.
rruo-u7 data Is projected
City of Allen 268 FY 2007 Budget
FY 02-03
FY 03-04FY
04 05
FY 05-06
'FY 06-07
Circulation per
capda
7.0
7.26
7.75
8.55
8.55
rruo-u7 data Is projected
City of Allen 268 FY 2007 Budget
Books
Another widely used library
measure is the number of
books in the library system
divided by the City's
population. "Books per
Capita" provides a general
measure of the availability
and diversity of library books
available for the community.
The City Councils standard
is 2.00. The decline in FY03-04 is explained by Allen's rapidly increasing population
and a dearth of shelf space at the former library. With the expansion into the new
facility, this measure can meet and exceed prior levels.
Programs
Library programs
include such things
as preschool
storytimes, puppet
shows and teen/adult
programs, as well as
outreach programs
like Headstart
programs, local
school programs and
senior citizen center
and nursing home
visits. The number of
programs accounts
zi,000
aoo
20,000
300
is,000
zoo
City of Allen 269
for each time a program is held. Attendance in FY2005 decreased with the closing
of the library due to the move to the new facility; however, a significant increase has
occurred in the new library since its opening.
FY 2007 Budget
Library Programs
22,000
600
500
cE
w
9
c
o
IL
18,000
100
17,000
0
02-03 03A404-05 05-06 06-07 est
�Tofal Allendanceat Programs r
Programs Offered
zi,000
aoo
20,000
300
is,000
zoo
City of Allen 269
for each time a program is held. Attendance in FY2005 decreased with the closing
of the library due to the move to the new facility; however, a significant increase has
occurred in the new library since its opening.
FY 2007 Budget
for each time a program is held. Attendance in FY2005 decreased with the closing
of the library due to the move to the new facility; however, a significant increase has
occurred in the new library since its opening.
FY 2007 Budget
Operations
The library devotes a great deal of time to making sure that the book collection stays
current and in good condition. This means that the library is constantly replacing and
adding new material, while trying to make it available to the public as quickly as
possible. When the library receives new materials (books, magazines, etc.), they
must be entered into the library database, adapted for check out, and shelved. The
time needed to process materials in FY01-02 was high due to turnover among the
staff and an increasing number of new materials due to rapidly growing demand.
New efficiencies implemented in FY 02-03 cut processing time in half, and
processing time is expected to remain steady in the future.
City of Allen 270 FY 2007 Budget
FY 02-03
FY 03-04
FY 04-05
FY 05-06
FY 06-07
1
est.
Time Needed to process
10-12
7 days
7 days
7 days
7 days
New Material
days
City of Allen 270 FY 2007 Budget
Parks and Recreation
General Fund
Department Introduction
The City's parks, greenbelts, and recreation facilities are planned and maintained
under the supervision of the Parks and Recreation Department. The expenses
related to park maintenance are located in the General Fund as well as basic
operating expenses for the City's recreation facilities. Revenue generating
recreation programs and related expenses are located in a separate Special
Revenue Fund.
General Fund Cost Per Capita
General Fund cost per General Fund Cost per Capita
capita includes all park $120 $93.93 999
related operations, park $100
planning administration, $80 $64.38 $63.52 $65.59
recreation administration $60
and basic operations for $40
recreation facilities and $20
program oversight. The $0
remainder of the 2003 2004 2005 2006 2007
recreation division is prof
funded in the Special
Revenue Fund. In years 2003 — 2005, there was a transfer in from the General
Fund to support recreation facility operations but is not reflected in this chart. FY
2006 is reflective of all General Fund support including recreation as this was the
first year for those facilities to have separate General Fund budgets.
Park Acres
The ratio of park acres to
population has historically been a
benchmark of the adequacy of
the park system for a city's
residents. Numbers from the ratio
are not always comparable
between cities however, because
of variations in how open
space/greenbelts within each
community are treated in the
ratio. Using developed acres as
an alternative provides a useful benchmark for compadsons between city park
systems. Developed parkland currently totals 485 acres. The FY07 number for
neighborhood parks increases slightly due to additional facilities coming on line.
271
City of Allen FY 2007 Budget
Developed Acres per 1000 Population
5
3.98
4
3
2.42 2.57
2.23
2
7.85 1.73
1
0
2003 2004 2005 2006 2007 prof
® Neighborhood Packs ■community Packs
ratio. Using developed acres as
an alternative provides a useful benchmark for compadsons between city park
systems. Developed parkland currently totals 485 acres. The FY07 number for
neighborhood parks increases slightly due to additional facilities coming on line.
271
City of Allen FY 2007 Budget
Cost Per Maintained Acre
Maintenance of parks and
recreation facilities has a
large effect on the
aesthetic value of a city.
The past few years the
department has been
working to continue to
meet the standards
described in the City's
Parks and Facilities
Maintenance Standards
$7,000 $5,W $5.885 $5.796 $6.075
$6.000
$5.000 $4.741
$4.000
$3.000
$2,000
$1.000
2003 2004 2005 2006 2007 proj
guide. Over the years, new
cost efficiency initiatives have allowed the Department to maintain Allen's award-
winning park system at high standards during difficult economic times. 2006 and
2007 projected numbers have increased due to significant increases in utility
costs.
272
City of Allen FY 2007 Budget
Parks and Recreation
Special Revenue Fund
The Parks and Recreation Special Revenue Fund includes revenue and
expenses from facility memberships and recreation programs. They are put in a
separate fund in order to make accounting easier and to hold staff accountable
for monies spent. Beginning with FY2007, the Recreation Division has combined
some performance measures and developed additional new ones to more
accurately reflect the success of the fund. Therefore, some will have limited
history as data is collected overtime.
Membership Sales
Along with classes, facility
membership sales are
important to the financial
success of the facilities. Each
facility sells a variety of
memberships. Memberships
purchased at Don Rodenbaugh
Natatorium are valid at any city
facility. Memberships
purchased at the Joe Farmer
Recreation Center, the Allen
Senior Recreation Center and
The Edge Youth Center are
specific to those facilities. The `The Allen Senior Recreation Center opened in early 2006.
Joe Fanner membership number also includes the special membership charged
for the Saturday night youth program. While indicators show memberships to be
dropping slightly the past two years, we anticipate growth during the next year
with a new marketing push.
Customer Satisfaction
The Recreation Division uses a series of program surveys, comment cards,
trailer (follow up) phone calls and various other means to measure satisfaction.
Until achieved on a regular basis, the goal of 95% will always be the benchmark.
Facir
Goal
Membership Sales
I JFRC
1 ASRC
10,000
Athletics Overall
2006
ii 95%
1 80%
1 69%
1 96%
r✓a
7,500
m
$
5,000
E
m
�
2,500
12005
s
#
0
2006
2007 prf.
o TEYC
351
181
250
a ASW
0
1076
2200
■ JFRC
3582
3335
3400
■ DWJ
2998
2534
2800
specific to those facilities. The `The Allen Senior Recreation Center opened in early 2006.
Joe Fanner membership number also includes the special membership charged
for the Saturday night youth program. While indicators show memberships to be
dropping slightly the past two years, we anticipate growth during the next year
with a new marketing push.
Customer Satisfaction
The Recreation Division uses a series of program surveys, comment cards,
trailer (follow up) phone calls and various other means to measure satisfaction.
Until achieved on a regular basis, the goal of 95% will always be the benchmark.
Facir
Goal
I DRN
I JFRC
1 ASRC
TEYC
Athletics Overall
2006
ii 95%
1 80%
1 69%
1 96%
r✓a
94% 1 89%
273
City of Allen FY 2007 Budget
Program Registration
Program registration is
an indicator of a unique
individual or team
registering one time for
a program or league.
Each facility has
experienced significant
growth in the numbers
registering for programs
each year. The Edge
Youth Center (TEYC)
was open only three
months in 2005;
therefore, there are no
significant indicators to
report now. The
numbers for program
registration include facility rentals for private parties; this service continues to do
well. Swim lessons enjoyed a very successful year in FY2005. Numbers in
classes are leveling off, partly due to some difficulty in finding aerobic instructors
as needed per the class schedule.
Class Success Rates
The success rates of classes is an indicator of how many programs and leagues
are offered vs. the number that were successfully held and not cancelled due to
low enrollment or for other reasons. This is a significant indicator as it relates to
decisions being made about which programs to maintain. The 2006 goal is 90%
which is not an industry standard. The goal will be adjusted to a reasonable
benchmark for 2007.
Facili
Program Registration
JFRC ASRC
30,000
Athletics
Overall
2006
25,000
20,000
15,000
10,000
5,000
0
86%
"200520006
1 33% 1
79%
71%
2007 Pray
in Athletics
522
574
580
c
o
a.aa9
3500
K
7288
8,359000C
I
3,834
4,214
5,800
1
5,640
8,048
6,500
registration include facility rentals for private parties; this service continues to do
well. Swim lessons enjoyed a very successful year in FY2005. Numbers in
classes are leveling off, partly due to some difficulty in finding aerobic instructors
as needed per the class schedule.
Class Success Rates
The success rates of classes is an indicator of how many programs and leagues
are offered vs. the number that were successfully held and not cancelled due to
low enrollment or for other reasons. This is a significant indicator as it relates to
decisions being made about which programs to maintain. The 2006 goal is 90%
which is not an industry standard. The goal will be adjusted to a reasonable
benchmark for 2007.
Facili
DRN
JFRC ASRC
TEYC
Athletics
Overall
2006
90%
90%1
86%
1 59% 1 99%
1 33% 1
79%
71%
274
City of Allen FY 2007 Budget
Parks and Recreation
Golf Course Fund
Department Introduction
The City of Allen purchased Chase Oaks Golf Club, located on the Allen -Plano border,
in October 2004. The golf course operates under a separate golf fund and is charged
with balancing revenue and expenses each year.
Rounds Produced and Cost per Maintained Acre
Rounds produced and maintenance cost per acre are direct reflections of the playability
of the course. Numerous course improvements including erosion control, irrigation
repairs, cart path and bridge repairs and replacement have been conducted in the two
years since purchasing the course. Cost per acre measurements are reflective of only
those line items in the budget that are directly tied to maintenance practices.
Rounds Produced
40,000
39,000
38,000
37,000 35,875 35,919
36,000
35,000
34,000
2005 2006 2007 proj.
Revenue per Golfer
Revenue produced per golfer is a reflection of the amount of dollars spent at the course
during any given round by a single golfer. There is a significant increase in the 2006
food and beverage figures as they are now reflective of alcohol sales. Until April 2006,
a private beverage corporation was in place to handle all alcohol sales. That was
abolished once the course received its retail beverage license. 2006 was a challenging
year operationally for the golf course due to the serious drought that is still underway
and the oppressive heat over the summer. While rounds are slightly up, that is
indicative of the very strong fall and winter play that took place.
Cost per Acre
$4,000
$50.00
$3,097
$3.000
$2,309
$2,000
$1,000
$30.00
$0
$20.00
2005 2006 2007 proj.
Revenue per Golfer
Revenue produced per golfer is a reflection of the amount of dollars spent at the course
during any given round by a single golfer. There is a significant increase in the 2006
food and beverage figures as they are now reflective of alcohol sales. Until April 2006,
a private beverage corporation was in place to handle all alcohol sales. That was
abolished once the course received its retail beverage license. 2006 was a challenging
year operationally for the golf course due to the serious drought that is still underway
and the oppressive heat over the summer. While rounds are slightly up, that is
indicative of the very strong fall and winter play that took place.
275 FY 2007 Budget
City of Allen 9
Revenue per Golfer
$50.00
$40.00
$30.00
$20.00
$10.00
$0.00
2006
2006
2007 prof
0 Series4
$2255
$2.25
2.21
a Serm3
$4.10
$3.53
3.96
■ Serie42
$2.03
$4.56
4.51
a Serm1
$2742
$25.57
37.49
275 FY 2007 Budget
City of Allen 9
Building and Codes
Department Introduction
The Building and Codes Department monitors compliance with the City of Allen's
codes and ordinances. To this end they conduct building and facility inspections
on newly constructed and renovated buildings and to make sure that they are
suitable for occupancy. They respond to complaints of City code violations and
work with the violators, and at times the municipal court, to make sure problems
are corrected. The department also has the task of making health inspections at
restaurants, day care facilities, public swimming pools and managing mosquito
control efforts and other environmental health issues.
Home Building Permit Review Time
Developers and individuals who desire to construct homes within the City must fill
out a permit application which is reviewed by a Building and Codes employee.
The goal is to provide for
regulated growth in compliance Single Family Permits lesu.a
with City regulations while 2ma
providing good customer service. mavie
Mass inn
Since Allen is a growing city with mo an
a lot of new construction, permit a
review is one of the major tasks F020' F03-00 FY" S �05°` FV0&4)7.
of the Department. The number
of residential and commercial
permits continues to increase.
Permit review time shows the
average number of business
days it takes an employee to
review a single family home
building permit. The increased
time in FY06 is due to the
number of new subdivisions that
have new models and housing
styles, which require full review.
Repeat plans can be processed
more quickly. The addition of a
new Plans Examiner will cut in
half the tum around time for both
residential and commercial
customers.
Commercial Building Permits Issued
250 290
200
150.
100 -
50.
oY--
ME
FY 02-03 FY 0604 FY 04-05 FY 05-05 FY 06-07
est est
Single Family Permit Review Time
(oan)
30 24
zo 16
10 7 10
0
FY 02-03 FY 03-04 FY 0405 FY 05-06 FY 0607
6t
City of Allen 276 FY 2007 Budget
Building Inspections
New buildings are inspected multiple times before occupancy in order to ensure
that they are being constructed in accordance with City codes and ordinances.
For the best combination of
efficiency and thoroughness,
building inspectors in the City
aim to spend 20 minutes per
inspection, including travel time.
With the Feld inspection staff
level now at 7, average time per
stop in 05-06 was 18 minutes.
Health Inspections
Average Inspection Time
(Minutes Per Stop)
25 20
20
15 MEN
10
5
0
! sees
FY 02-03 FY 03-04 FY 0405 FY 05-06 FY 06-07
est
The Department inspects all food -service establishments within Allen to make
certain that health codes are being followed. A minimum score of 92 (Good) is
the Department's goal. Scores below 92 require correction and re -inspection.
Thorough and timely inspections are a factor in keeping scores high. The
average score for FY 05-06 was 90.4. The expectation for FY07 is to retain
scores in the 90's. An additional Sanitarian may well be needed to maintain the
goal score of 92 in future years.
City of Allen 277 FY 2007 Budget
Planning
Department Introduction
The Department of Planning & Development is responsible for land use and transportation
planning, zoning administration, development coordination, capital improvement planning,
Community Development Block Grant administration, code compliance, and for providing
staff support for the Planning & Zoning Commission, the Board of Adjustment, the Sign
Control Board and the Allen City Council.
Platted Acres
The Planning Department
reviews requests for subdivisions
for technical compliance with the
City's requirements. The plats
are approved by the Planning &
Zoning Commission. Over 80%
of property planned for residential
development has construction or
plans for construction underway.
Residential Acreage Platted
800
rr
.rr
rr
a
400
rr
200
rr
�■s
2002/03 2003/04 2004105 2005/06 2006107
City of Allen 278 FY 2007 Budget
The final plat is the last step in the review process prior to construction. The numbers shown
include residential and commercial plats, plus other less frequently used categories such as
rhurch or institutional.
No. of Final Plats
45
40
35 _
30
25
20
15
10
5
0
2002/03 2003/04 2004/05 2005/06 2006107(Pmj.)
Zoning Changes
In a developing city like Allen, zoning changes and amendments can be needed. Although
Allen follows the land use patterns laid out in the comprehensive plan, a balance must be
found between short-term flexibility and the long term goals. Therefore zoning changes are
made when the results are deemed beneficial to the City.
City of Allen 279 FY 2007 Budget
Engineering
Department Introduction
The Engineering Department plans and oversees infrastructure projects for the City.
This includes the capital improvements program as well as traffic control throughout
the City.
Capital Project Funding
Every year the City spends millions of dollars on large scale construction or
maintenance projects, and on comprehensive studies to prepare for such projects.
The Engineering division oversees these activities. Some of the larger projects
completed during the FY 05-06 year are the widening of east Main Street widening
from Allen Heights to Angel Parkway, Custer Road 6 MG ground storage tank, US
75 landscaping, lighting along Angel Parkway, Custer/Ridgeview intersection,
McDermott/US 75 right tum lane, Watters Road (SH 121 to Stacy Road) and CDBG
sidewalks. The number of facilities continues to increase, as the Senior Center
Recreation facility and the Parks and Recreation / Municipal Court facility were
completed as well as the land acquisition for the Service Center.
$15.0
a $10.o
0
$5.0
M
I
Ieel
UBD
Fadlities vlgEa ls� Drainage Streets Parks
The total amount spent on capital projects in FY2004 was $21.45 million; in FY2005
the total was $27.6 million; in FY2006 the total was approximately $19.6 million and
in FY2007 the amount is expected to be about $18 million.
280
City of Allen FY 2007 Budget
Developer Contribution to Infrastructure
During construction of
their project, developers
build infrastructure
improvements that the
City later maintains. The
Department helps plan
for the infrastructure
needs, oversees the
construction, and
facilitates the transfer.
The spike in commercial
in 2006 is primarily due
to the new Montgomery
Farm development. The
increase in residential is
due to the Starcreek and
Montgomery Farms
developments, as well as
continued development
in Twin Creeks, Quail
Run, Morgan Crossing,
Cumberland Crossing
and Parkside Village
subdivisions.
281
City of Allen FY 2007 Budget
Value of Infrastructure from Commercial
Development
w
$1,200
v
c
m
$800
0
L
r
$400
$0
2003 2004 2005 2006 2007
—WATER —SEWER —STREETS—: STORM
Value of Infrastructure from Residential
Development
$10.0
$8.0
$6.0
$4.0
$2.0
$0.0
2003 2004 2005 2006 2007
—WATER r—SEWER —STREETS —STORM
281
City of Allen FY 2007 Budget
New Residential Lots
A larger number of New Residential Lots
residential lots implies either
larger or more numerous 2,000
housing developments. In 1,386 1,354 1P98
either situation, the result is 1,500
more site plans for the 1,000 688
Department to review, and 500 220
mon: infrastructure that will 0
be turned over to the City.
Prior to FY 2003, we 2003 2004 2005 2006 2007
recorded lots complete upon
filing of the final plat. Starting with FY 2003 year, we began recording lots complete
upon acceptance of the public infrastructure. As we approach build -out in the next
few years, we will start to see a decrease in the number of lots.
282
City of Allen FY 2007 Budget
Community Services (Administration)
Department/Division Introduction
The Community Services Department is composed of several divisions and
covers most of the public works functions of the City, including water, sewer,
streets, building maintenance, drainage, utility billing and waste services. The
Administration Division oversees the functions of all of the Department's line
divisions.
Low Emission Vehicles
The City of Allen is gradually replacing its higher emission gas or diesel burning
light duty (non -emergency) vehicles
with Ultra -Low Emission Vehicles
(ULEV), Low Emission Vehicles (LEV),
or Alternative Fueled Vehicles (AFV) in
order to meet EPA requirements.
Community Services, Engineering,
Building and Codes, and Parks and
Recreation are all affected by the EPA
requirements and are procuring lower
emission replacement vehicles as a
result. Emergency vehicles are not
included in the EPA requirements;
however, all patrol cars purchased in
the past two years are also LEV or
ULEV. Staff applied for a grant from
the NCTCOG for hybrid vehicles to
replace several Ford Rangers, however was unsuccessful.
City of Allen 283 FY 2007 Budget
Community Services (Building Maintenance)
Division Introduction
The Building Maintenance division is responsible for keeping the Allen City Hall,
the City Hall Annex, the Courts and Parks building, the new Municipal Library
and Auditorium, the Central Police Station, and the administrative areas and
classroom in the new Central Fire Station clean and maintained. Maintenance of
the Animal Shelter is also performed but the cleaning is performed by shelter
attendants. Tasks include janitorial services, building mechanical system
maintainance and repair, remodeling projects, and other tasks related to building
operations and staff support.
Building Square Footage
Cleaned
The total amount of square
footage cleaned last
increased due to completion
of the new Library in
January 2005.
Building Square Footage Cleaned
250,000
200,000 19 2, 700 192,700 192,700
150,000 135,000
100,000
50,000
0
2004 zoos zoos 2007
Total Square Feet Cleaned per Employee
This measure reflects the
efficiency of the Division's
cleaning efforts. The
Division has a goal of
18,000 square feet cleaned
per custodian to allow for
thorough cleaning. The
addition of one new
custodian in FY 06
improved this ratio.
Total Square Feet Cleaned per
Custodian
40,000
30,000 24,500 25,200 23,625 23,625
20,000
10,000
0
2004 2005 2006 2007
City of Allen 284 FY 2007 Budget
Cleaning Cost
This is the cost
incurred by the
Dollars per Square Foot Cleaned
division for each
per Year
square foot
cleaned. The dollar
amount includes
a
2.79 2,64 2.61 2.69
salary and benefits
2
for employees,
uniforms, supplies,
t
and cleaning
0 -
equipment.
2004 2005 2006 2007
2005 numbers reflect the library being open for''/. of the year
City of Allen 285 FY 2007 Budget
Community Services (Streets)
Division Introduction
This division has the responsibility for maintaining the many miles of streets,
alleys, and sidewalks within the City.
Total Street Miles
Total street miles in Allen have
increased by approximately 37
miles in the past three years.
Although maintenance will
eventually increase as a result
of the new construction, for the
immediate future the new
streets will require little
maintenance. All new streets
are constructed with concrete
due to lower maintenance costs
and greater lifespan.
Street Conditions
The City's Pavement Service
Rating (PSR) system rates
streets on a 0-5 scale, with 0
being impassible, 3 being
satisfactory, and 5 being
excellent or newly constructed.
The rating measures cracking,
base condition, drainage,
surface condition, distortion,
and ride quality. Asphalt streets
are cheaper to build but more
costly to maintain than
concrete. Concrete streets are
evaluated every four years, and
asphalt streets are evaluated
over a two year period, 50%
one year and the other 50% the
next. Many of the City's
concrete streets are new, which
partially accounts for their good
condition.
Total Street Miles
300 268 283
231 247
209
100 21 2A 21 21
0
2004 2005 2006 2007 eat
■ Asphalt Miles ■ Concrete Miles
Percentage of Streets in
Satisfactory Condition or Better
120%
110%
100% 98% 98% 98% 97%
90% 85Y
60% 78 77 75
70%
60%
50%
2004 2005 2006 2007 eat
•Asphalt Miles ■ Concrete Mllea
A 'satisfactory rating for concrete streets means a
rating of 3.5 or better
A "satisfactory" rating for asphalt streets means a rating
of 3.0 or better
Asphalt street ratings are determined after the year's
overlay and sealing projects.
City of Allen 286 FY 2007 Budget
Maintenance Dollars Funded per Year per Pavement Type
The City has over 14 times
as many miles of concrete
streets as asphalt. Even
though asphalt streets are
more expensive to maintain
than concrete, the difference
in miles between the surface
types results in concrete
streets receiving the majority
of funding in normal
operations.
Maintenance Dollars Spent
per Center line Mile per
Year
This measure analyzes the
maintenance funds spent per
mile for both asphalt and
concrete streets. The 2006
number for asphalt includes
additional money spent on
Buckingham, Green Meadow
and Heather Glen. The dollars
spent for other years reflect
normal operation budgets and
contract concrete street repair.
Maintenance Dollars Funded
uu
00 $359,282
00 $231,501 $150,000
00 $182,000 $152,000
0030, $24,395 E50,00
$o
2004 2005 2006 2007 sat
■ Asphalt � Concrete
Maintenance Dollars Spent per Mile
$12,000
$10,000 $8.741
$6,000
$6,000
$4,000 $1,551 $2,401
$2,000 $1,410 $1,147 $937$576 $537
$o - JOEL
2004 2005 2006 2007 eat
®Asphalt ®Concrete
City of Allen 287 FY 2007 Budget
Community Services (Water and Sewer)
Division Introduction
The Water and Sewer Division operates and maintains the system of pump
stations, ground storage, elevated storage, and mains that provides customers
drinking water provided by North Texas Municipal Water District (NTMWD). The
division also operates the system of lift stations and mains that returns
wastewater to the NTMWD's interceptor system for treatment.
Water Loss
Water loss is the
difference between the
volume of water
purchased from NTMWD percentage of Water Loss
and the volume of water
sold to customers. The 20.00%
numbers do not include 481
water loss resulting from 15.00%
routine daily operations, 1148% o.00%
construction projects 6.17% 9.98% 10.00%
and service line and 10.00% 710%
main line breaks. The 420
City's water loss goal is 5.00%
based on the NTMWD
model water conservation 0.00%
plan and city ordinance, FY 03-04 FY 0405 FY 05-06 FY 06-07
and is to not exceed 12%. est
During the past year we
have made adjustments to ■ FY average ■ Last 3 yr average
the billings to better align
the billing periods into
more equal number of days, and that has skewed the purchase dates vs. the
consumption dates. It will take a full 12 month cycle to correct the percentages.
FY 04-05 shows the later billings vs. consumptions and FY 05-06 reflects the
time frame that righted the numbers. The running average of water loss for the
three prior years is also shown. Due to the billing period adjustments this three
three year average is a more representitive indicator or water loss.
City of Allen 488 FY 2007 Budget
Community Services (Utility Billing)
Division Introduction
Utility Collections is the division of the Community Services Department that bills
homes and business for water, sewer, drainage, waste services and household
hazardous waste (HHW), and then processes those payments.
Utility Accounts
The total number of all
utility accounts has grown
steadily with the City's
population. The graph
shows both total number
of accounts and accounts
handled monthly by each
Customer Service
Representative (CSR).
Bill Payments
24,500
3,600
24,000
3,700
23,500
3,600
a
23,000
3,500
$ c
22,500
3,400
c n
22,000
21,500
3.300
° w
-2
21,000
3,200
20,500
3,100
2004
2005 2006 2007
lest)
o 9 of Accounts
Accounts per Epbyee
City efforts to improve on-time utility bill
payment included increasing
customers' time allowed to pay their
accounts, increasing penalty and late
fees, and formally allowing
establishment of payment plans. Our
efforts increased on-time payments
from 85% to an average of 90% over
the past three years.
Average Percentage of Bill
Payments Received on Time
199%
95% 92% 90% 90%
Sex
90X
35%
30%
FY 03-04 FY 04-05 FY 05-06 FY 90.07
lest)
City of Allen 289 FY 2007 Budget
Community Services (Solid Waste)
Division Introduction
The Solid Waste Division oversees residential and commercial waste services
within Allen. The division also administers and operates the City recycling
programs, and Household Hazardous Waste (HHW) collection programs. The
City is proud to have one of the highest recycling rates in the state.
Recycling
The City of Allen measures the
impact of its recycling programs
by tracking the pounds of
materials diverted, including co -
mingled recyclables and yard
waste. Diversion of material
from the landfill extends the life
of the landfill. The City
continues to gain recognition for its innovative and progressive recycling and
diversion efforts, including state and local awards. Commercial cardboard
diversion efforts produce an average of 130 tons per month. Multi -family
recycling produces an average of 51 tons of recycling per year. Single -stream
recycling in 95 -gallon carts increased recycling tonnages by 15% over last year,
with 6,541 tons diverted from the landfill. The NTMWD composting program has
increased the diversion of yard waste from the landfill by 5,287 tons. Public
Education efforts reached 5075 individuals through hands on environmental
programs.
Trash Collection Complaints
The Solid Waste Division contracts with
Community Waste Disposal (CWD) for
garbage collection and provides oversight to
their operations. CWD is contractually
obligated to achieve <1.1 service inquiries per
1000 service opportunities. Route changes
brought relatively few complaints; however, the
Custom a Complaints per 1000
service Opportunities
phase-in of the single -stream recycling
program was largely responsible for the increase in service complaints in
FY2005. Single -stream recycling changed from twice weekly to an every -other -
week schedule on April 1, 2006 which temporarily increased residential
complaints during the change over and that impacted the yearly average. Public
education efforts and close program oversight will return service complaints to
lower levels in 2007.
City of Allen 290 FY 2007 Budget
15,000
60
`m c
10,000
60
' -
40
-2
F°- 5,010
20
5 t
0
0
a° N
2004 2015 2006 2007
=0
est
O Recychble Trash Diverted
t Pountls Per Flousholtl/month
of the landfill. The City
continues to gain recognition for its innovative and progressive recycling and
diversion efforts, including state and local awards. Commercial cardboard
diversion efforts produce an average of 130 tons per month. Multi -family
recycling produces an average of 51 tons of recycling per year. Single -stream
recycling in 95 -gallon carts increased recycling tonnages by 15% over last year,
with 6,541 tons diverted from the landfill. The NTMWD composting program has
increased the diversion of yard waste from the landfill by 5,287 tons. Public
Education efforts reached 5075 individuals through hands on environmental
programs.
Trash Collection Complaints
The Solid Waste Division contracts with
Community Waste Disposal (CWD) for
garbage collection and provides oversight to
their operations. CWD is contractually
obligated to achieve <1.1 service inquiries per
1000 service opportunities. Route changes
brought relatively few complaints; however, the
Custom a Complaints per 1000
service Opportunities
phase-in of the single -stream recycling
program was largely responsible for the increase in service complaints in
FY2005. Single -stream recycling changed from twice weekly to an every -other -
week schedule on April 1, 2006 which temporarily increased residential
complaints during the change over and that impacted the yearly average. Public
education efforts and close program oversight will return service complaints to
lower levels in 2007.
City of Allen 290 FY 2007 Budget
Household Hazardous Waste Collection
in r ru r-uc, mnumg ror me
residential HHW program
was approved by City
Council. The program
began in February 2002
through a grant from
NCTCOG and continued
without cost to residents
through FY02-03. In June
2005, a fee increase to .50
per month was approved.
This program is an important
part of our National Pollution
Discharge Elimination
System (NPDES) program. The HHW program is run in cooperation with the City
of Plano through an Interlocal Agreement. The program provides residents with
an environmentally safe way to remove household chemicals (paint, cleaners, oil,
etc.) from their homes. Since the beginning of the program through September
2006, 25,794 pounds of reusable chemicals have been collected and
redistributed to residents of Allen and Plano. In this time period, 3,868 residents
have used this curbside service. In July 2003, computer collections were
included in the program to eliminate another potential hazard from the landfill
system
City of Allen 291 FY 2007 Budget
Community Services (Drainage)
Division Introduction
The Drainage Division monitors storm sewers and open drainage channels and
cleans and maintains them in order to ensure the free flow of drainage water that
helps prevent flooding. The division's budget also funds contract street sweeping
and contract mowing along drainage areas and greenbelts.
Street Sweeping
Arterial and collector roads
are swept during the year
in order to remove debris
for aesthetics, safety, and
for NPDES permit
compliance. These are
actual "curb miles" of
streets swept. The number
of curb miles is larger than
the number of street miles
in Allen because there are
at least two curb miles per
mile of road (one curb on
each side) and up to four
curbs on roads with
Curb Miles Swept
500
400 310 328 356 365
300
200
100
0
2004 2005 2006 2007 est
medians. Arterials are
swept twice monthly and collectors are swept once per month. The number of
curb miles swept has grown due to the increase in roads and a decrease in
contract price in FY02-03 that allowed for increased frequency of sweeping
arterial roadways.
City of Allen 292 FY 2007 Budget
Glossary
293
Glossa
Activity
A specified and distinguishable line of work performed by a division.
ADA
Americans with Disabilities Act
Ad Valorem
A tax computed from the assessed valuation of land and improvements.
AISD
Allen Independent School District
Appropriation
An authorization made by the legislative body of a government which permits
officials to incur obligations against and to make expenditures of governmental
resources. Specific appropriations are usually made at the fund level and are
granted for a one year Period.
Appropriation
The official enactment by the legislative body establishing the legal authority for
Ordinance
officials to obligate and expend resources.
Arbitrage
The ability to obtain tax-exempt bond proceeds and invest the funds in higher
yielding taxable securities resulting in a profit. Arbitrage restriction requirements
describe the circumstances in which investment in materially higher yielding
securities is allowed without compromising the tax-exempt status of the bond issue.
The rebate requirements identify what must be done with profits earned from those
securities under the arbitrage restriction requirement.
Assessed Valuation
A value that is established for real or personal property for use as a basis for
levying property taxes. (Note: Property values are established by the Central
Appraisal District)
Assets
Resources owned or held by the City which have monetary value.
Balanced Budget
A budget adopted by the legislative body and authority by ordinance where the
proposed expenditures are equal to or less than the proposed resources.
Bonds
A written promise to pay a sum of money on a specific date at a specified interest
rate. The interest payments and the repayment of the principal are detailed in a
bond ordinance. The most common types of bonds are general obligation and
revenue bonds.
Budget
A plan of financial operation embodying an estimate of proposed means of
financing it. The 'operating budget' is the financial plan adopted for a single
fiscal year. The 'proposed budget' designates the financial plan initially
developed by departments and presented by the City Manager to the Council for
approval. The "adopted budget" is the plan as modified and finally approved by
that body. The approved budget is authorized by ordinance and thus specifies
the legal spending limits for the fiscal year.
Budget Adjustment
A legal procedure utilized by the City Staff and City Council to revise a budget
appropriation.
Budget Document
The compilation of the spending plans for the various funds, along with
supporting schedules, tables and charts which, in total, comprises the annual
revenue and expenditure plan.
Budget Control
The control or management of the organization in accordance with an approved
budget for the purpose of keeping expenditures within the limitations of available
appropriations and revenues.
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FY 2007 Budget
Glossary
CAFR
Comprehensive Annual Financial Report
Capital Outlay
An expenditure which results in the acquisition of or addition to fixed assets, and
meets these criteria: has an anticipated useful life of more than one year, can be
permanently identified as an individual unit of property; belongs to one of the
following categories: Land, Buildings, Structures & Improvements, Equipment;
constitutes a tangible, permanent addition to the value of the City assets; cost
generally exceeds at least $5,000; does not constitute repair or maintenance;
and, is not readily susceptible to loss.
Capital Reserve
Funds that have been appropriated from operating revenues which are to be set
aside for designated types of maintenance to the existing infrastructure.
CATV
Cable Access Television
CDBG
Community Development Block Grant
CIP
Capital Improvement Program
CD
Certificate of Deposit
Contingency Fund
A budgetary reserve set aside for emergencies or unforeseen expenditures not
otherwise budgeted.
Cost Center
A section of the total organization having a specialized function or activity, and
segregated cost and revenue data.
Covenant
A binding agreement; contract.
Crime Index
The Crime Index is composed of selected offenses used to gauge Fluctuations in
the overall volume and rate of crime reported to law enforcement. The offenses
included are the violent crimes of murder and nonnegligent manslaughter,
forcible rape, robbery, and aggravated assault, and the property crimes of
burglary, larceny -theft, motor vehicle theft, and arson.
Current Taxes
Taxes that are levied and due within one year.
DARE
Drug Abuse Resistance Education
DART
Dallas Area Rapid Transit
Delinquent Taxes
Taxes that remain unpaid on and after the date on which a penalty for non-
payment is attached.
Debt Service Fund
A fund used to account for the monies set aside for the payment of interest and
principal to holders of the City's general obligation and revenue bonds, the sale
of which finances long-term capital improvements, such as facilities, streets and
drainage, parks and watertwastewater systems.
Depreciation
(1) Expiration in the service life of capital assets attributable to wear and tear,
deterioration, action of the physical elements, inadequacy or obsolescence. (2)
That portion of the cost of a capital asset which is charged as an expense during
a particular period.
EMS
Emergency Medical Service
EMT
Emergency Medical Technicians
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Glossar
Encumbrances
Obligations in the form of purchase order, contracts or salary commitments which
are chargeable to an appropriation and for which a part of the appropriation is
reserved. When paid, the encumbrance is liquidated.
Enterprise Fund
A fund established to account for operations that are financed and operated in a
manner similar to private business enterprises— where the intent of the governing
body is that the costs of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges.
EPA
Environmental Protection Agency
Expenditures
The cost of goods received or services rendered whether rash payments have
been made or encumbered.
Fiscal Year
A twelve-month period designated as the operating year for accounting and
budgeting purposes in an organization. The City of Allen has specified October 1
to September 30 as its fiscal year.
FLSA
Fair Labor Standards Act
Fund
An accounting device established to control receipt and disburse income from
sources set aside to support specific activities or attain certain objectives. Each
fund is treated as a distinct fiscal entity with a self -balancing set of accounts.
Fund Balance
The excess of a fund's current assets over its current liabilities; sometimes called
working capital in enterprise funds. A negative fund balance is often referred to
as a deficit.
Funding
Provides budgetary resources to cover the total cost of a program or project at
the time it is undertaken.
GAAP
Generally Accepted Accounting Principles
GASB
Governmental Accounting Standards Board
General Fund
The fund used to account for all financial resources except those required to be
accounted for in another fund. The General Fund is tax supported.
General Obligation Debt
Monies owed on interest and principal to holders of the City's general obligation
bonds. The debt is supported by revenue provided from real property which is
assessed through the taxation power of the local governmental unit.
Generally Accepted
Detailed accounting standards and practices for state and local governments as
Accounting Principles
prescribed by the Governmental Accounting Standards Board (GASB).
(GAAP)
GIS
Geographic Information System
GO Debt
General Obligation Debt
Infrastructure
That portion of a city's assets located at or below ground level, including the
water system, sewer system, and streets.
Internal Service Fund
A fund used to account for the financing of goods or services provided by one
City department or cost center to other departments, on a cost -reimbursement
basis.
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Glossary
Liabilities
Debt or other legal obligations arising out of transactions in the past which must
be liquidated, renewed, or refunded at some future date. This term does not
include encumbrances.
Modified Accrual
The accrual basis of accounting adapted to the governmental fund type spending
Basis
measurement focus. Under it, revenues are recognized when they become both
"measurable' and "available to finance expenditures of the current period."
Expenditures are recognized when the related fund liability is incurred except for
(1) inventories of materials and supplies which may be considered expenditures
either when purchased or when used; (2) prepaid insurance and similar items
which need not be reported; (3) accumulated unpaid vacation, sick pay, and
other employee benefit amounts which need not be recognized in the current
period, but for which larger -than -normal accumulations must be disclosed in the
notes to the financial statements; (4) interest earnings on special assessment
levies; and (5) principal and interest on long-term debt which are generally
recognized when due.
Mission Statement
General statement of purpose.
NCTCOG
North Central Texas Council of Governments
Note
A certificate pledging payment, issued by a government or bank.
NTMWD
North Texas Municipal Water District
Operating Budget
Plans of current expenditures and the proposed means of financing them. The
annual operating budget is the primary means by which most of the financing,
acquisition, spending, and service delivery activities of the City are controlled.
The use of annual operating budgets is required by State Law.
PEG Access
Public Education Government access. Refers to a cable channel operated by a
local government entity.
Performance Measures
Specific quantitative indicators of work performed within an activity or program.
They may also measure results obtained through an activity program.
PFIA
Public Funds Investment Act
Reimbursement
Repayment to a specific fund for expenditures incurred or services performed by
that fund to or for the benefit of another fund
Replacement Cost
The cost of an asset which can render similar service (but which need not be of
the same structural form) as the property to be replaced.
Reserve
An account used to indicate that a portion of fund resources is restricted for a
specific purpose, or is not available for appropriation and subsequent spending.
Reserve Fund
A backup fund for payment of matured bonds and interest should the Water &
Sewer Debt Service Fund fall short of required amounts
Revenues
All amounts of money received by a government from external sources other
than expense refunds, capital contributions, and residual equity transfers.
Rolling Stock
Capital items such as motor vehicles, heavy equipment, and other apparatus.
ROW
Right-of-way
SAFER
Staffing for Adequate Fire and Emergency Response
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Glossary
Service Area
Major division within the total organization performing a function, which is
composed of departments and is under the oversight of an Assistant City
Manager who reports to the City Manager. Service areas include:
Administration, Development, and General Govemment.
SH
State highway
SSI
Service Standard Index
STEP
State Traffic Enforcement Program
Strategic Plan
Document which lists or describes major goals of an organization along with the
strategies that wiil be employed in attaining them.
Tax Rate
A percentage applied to all taxable property to raise general revenues. It is
derived by dividing the total tax levy by the taxable net property valuation.
Taxes
Compulsory charges levied by a govemment for the purpose of financing
services performed for the common benefit.
Tax Increment Financing
Tax Increment Financing; a tool to use future gains in property and sales taxes to
(TIF)
finance eligible public infrastructure such as streets, drainage, parking garages,
parks, trails, and other improvements as allowed by law, within a reinvestment
zone.
Tax Increment Reinvestment
See Tax Increment Financing; a term used interchangeably with TIF.
Zone (TIRZ)
TMRS
Texas Municipal Retirement System
TNRCC
Texas Natural Resources Conservation Commission
TxDOT
Texas Department of Transportation
W & S
Water & Sewer
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