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O-2445-9-05ORDINANCE NO. 2445-9-05 ' AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2005, AND ENDING SEPTEMBER 30,2006; APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a complete financial plan for 2005-2006; and, WHEREAS, the City Council has received the City Manager's proposed budget and a copy of the proposed budget and all supporting schedules have been filed with the City Secretary of the City of Allen, Collin County, Texas; and, WHEREAS, the City Council has conducted the necessary public hearings as required by law. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, THAT: ' SECTION 1. The proposed budget of the revenues of the City of Allen, Collin County, Texas, and the expenditures of conducting the affairs of the City, providing a complete financial plan for the ensuing fiscal year beginning October 1, 2005, and ending September 30, 2006, as submitted to the City Council by the City Manager, be, and the same is hereby, in all things adopted and approved as the budget of all current revenues and expenditures of the City for the fiscal year beginning October 1, 2005, and ending September 30, 2006. SECTION 2. The sum of $97,357,375 is hereby appropriated for the payment of the expenditures established in the approved budget, attached hereto as Exhibit "A" and made part hereof for all purposes. SECTION 3. The expenditures during the fiscal year beginning October 1, 2005, and ending September 30, 2006, shall be made in accordance with the budget approved by this ordinance unless otherwise authorized by a duly enacted ordinance of the City of Allen, Texas. SECTION 4. All budget amendments and transfers of appropriations budgeted from one account in activity to another within any individual activity for the fiscal year 2004-2005 are hereby ratified, and the budget Ordinance for fiscal year 2004-2005, heretofore enacted by the City Council, be and the same is hereby, amended to the extent of such transfers and amendments for all purposes. SECTION 5. Specific authority is given to the City Manager to make the following adjustments: 1. Transfer of appropriations budgeted from one account classification to another account classification within the same department. ' 2. Transfer of appropriations from designated appropriation from one department or activity to another department or activity within the same fund. 3. Transfers from the General Fond of unexpended appropriations in the amount not to exceed $650,000 for the fiscal year 2004-2005 are hereby ratified. SECTION 6. The City Council hereby approves the Capital Improvement Program for 20062010, as a plan describing and scheduling capital improvement projects for the City of Allen, and authorizes the City Manager to use the funding sources reflected in the plan. SECTION 7. All notices and public hearings required by law have been duly completed. The City Secretary is directed to provide a certified copy of the budget to the County Clerk of Collin County for recording after final passage hereof. SECTION 8. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance, as amended hereby, which shall remain in full force and effect. SECTION 9. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed; provided, however, that all other provisions of said ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 10. This Ordinance shall take effect immediately from and after its passage as the law and charter in such cases provide DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON THIS TBE 27'a DAY OF SEPTEMBER, 2005. APPROVED: StephediTerrell, MAYOR APPROVED AS TO FORM.: ATTEST: Peter G. Smith, ATTORNEY Shelley B. George, C, CITY SE TARY Ordinance No. 2445-9-05, Page 2 CITY OF ALLEN, TEXAS ANNUAL BUDGET FISCAL YEAR 2005 - 2006 CITY OF ALLEN Approved by the City Council September 27, 2005 Council Members Mayor Stephen Terrell Mayor Pro Tem, Place 5 Kenneth Fulk Place 1 Council Member Debbie Stout Place 2 Council Member Ross Obermeyer Place 3 Council Member Mark Pacheco Place 4 Council Member Susan Bartlemay Place 6 Council Member Jeff McGregor Management Staff City Manager Peter H. Vargas Finance Director Kevin Hammeke Assistant Finance Director Joanne Stoehr C I T Y O F A L L E N Our /Mission To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced. Our Fledge to fulfill our mission in a way that: RESPECTS AND VALUES CITIZENS AND EMPLOYEES IJ NURTURES COMMUNITY INVOLVEMENT 43 DEMONSTRATES THE HIGHEST ETHICAL STANDARDS 13 IMPROVES EFFECTIVE COMMUNICATIONS 4 MODELS SAFETY 49 EXEMPLIFIES PROFESSIONALISM r3 PROMOTES TEAMWORK r3 DEMONSTRATES STEWARDSHIP $ REWARDS MERITORIOUS PERFORMANCE 43 MAXIMIZES THE USE OF TECHNOLOGY § ENCOURAGES FLEXIBILITY, INNOVATION AND CREATIVITY 43 UTILIZES EFFECTIVE PLANNING ti PROVIDES OPPORTUNITIES FOR PERSONAL AND PROFESSIONAL GROWTH FOR ALL PERSONNEL CJ AND ASSIGNS APPROPRIATE RESPONSIBILITY AND ACCOUNTABILITY. CITY OF ALLEN GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Allen Texas For the Fiscal Year Beginning October 1, 2004 Praidem Eaauavc nirmmr The Government Finance Officers Association of the United States and Canada (GFOA) presented an award for Distinguished Budget Presentation to the City of Allen, Texas for its annual budget for the fiscal year begimung October 1, 2004. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. The City of Allen has received the award for six consecutive years. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. TABLE OF CONTENTS BUDGET OVERVIEW Letter from City Manager..............................................................................................1 38 FundStructure ............................................................................................................ 13 Budget Process — Basis, Process, and Amendments ............................................... 17 BudgetCalendar........................................................................................................ 19 Budget Process— Strategic Plan and Capital Budget................................................20 StrategicPlan.............................................................................................................21 Investment Policies and Other Financial Practices ................................................... 30 EconomicOutlook....................................................................................................... 32 RevenueSummary .................................................................................................... 33 Combined Budget Summary ....................................................................................... 36 OrganizationalChart .................................................................................................. 38 StaffingSummary ........................................................................................................ 39 GENERALFUND OVERVIEW Revenue and Expenditure Summary ........................................................................41 Revenue and Expenditures by Function Charts.........................................................43 Revenues....................................................................................................................44 TaxStructure..............................................................................................................46 RevenueAssumptions................................................................................................47 Expendituresby Function............................................................................................48 Expenditures by Classification...................................................................................49 GENERAL FUND DEPARTMENTS CitySecretary ............................................................................................................. 51 MunicipalCourt .......................................................................................................... 55 CityAdministration..................................................................................................... 59 Public and Media Relations Office .............................................................................63 InformationTechnology...............................................................................................67 HumanResources..................................................................................................... 71 InternalServices....................................................................................................... 75 Police........................................................................................................................ 79 Parks& Recreation................................................................................................ 85 Library............................................................................................................... 91 Fire....................................................................................................................... 95 Building and Code Compliance .............................................................. ............99 Planning and Development ................................... .............................................103 CommunityServices..............................................................................................107 Finance..... ......... ............................................................... ... .... .. ... .. ............... 117 Engineering.............................................:.............................................................121 TABLE OF CONTENTS continued... DEBT SERVICE FUND Debt Policy and Fund Balance Summary .................................................................125 Debt Service Requirements.....................................................................................128 WATER AND SEWER FUND Revenue and Expense Summary .............................................................................129 Revenue and Expenses by Function Charts.............................................................130 RevenueDetail..........................................................................................................131 Expensesby Classification .......................................................................................133 Waterand Sewer.....................................................................................................135 UtilityCollections.......................................................................................................140 OTHER FUNDS SolidWaste Fund......................................................................................................143 DrainageFund..........................................................................................................149 GoffCourse...............................................................................................................155 Parks & Recreation Special Revenue Fund..............................................................181 AntennaRental Fund...............................................................................................189 Hotel Occupancy Tax Fund......................................................................................175 Grants and Special Revenue....................................................................................181 ReplacementFund.. .................................................................................................. 187 RiskManagement Fund............................................................................................193 Economic Development Corporation........................................................................199 Community Development Corporation......................................................................205 CAPITAL PROJECTS LocatorMap..............................................................................................................211 MajorProjects - Highlights........................................................................................212 Relationship Between Operating and Capital Budgets.............................................215 Capital Projects Funding Summary ..........................................................................217 Debt.........................................................................................................................221 APPENDIX Budget and Tax Ordinances.....................................................................................225 Demographics...........................................................................................................231 Departmental Performance Measures....................................................................239 Glossary.....................................................................................................................283 CITY OF ALLEN 1 October 1, 2005 ' Mayor Steve Terrell Members of the City Council City of Allen ' Allen, Texas Mayor Steve Terrell and Members of the City Council: ' I am pleased to present the 2005-2006 City of Allen Annual Budget for Municipal Services. This budget represents the expected revenues and planned ' expenditures for the City's fiscal yew from October 1, 2005, to September 30, 2006. It has been prepared in conformance to the requirements of Article IV of the City Charter, City financial policies, and State law. The public hearings on the proposed 2005-2006 ' budget and tax rate were on August 23, 2005, and September 13, 2005, and adopted on September 27, 2005. ' The primary purpose of the City's budget process is to develop, adopt and implement a plan for accomplishing goals for the upcoming year. It is difficult to fully appreciate the budget for next year without reflecting upon the growth in delivery of services and ' additional facilities brought on line this past fiscal year. Beginning with the purchase of Chase Oaks Golf Course in October 2004, followed by the completion of the Allen Civic Plaza, the groundbreaking of the Allen Senior Center, the grand opening of the ' Allen Public Library and Civic Auditorium, and the grand opening of The Edge @ Allen Station Park, the City continues to add to the community landscape by providing high quality public use facilities for the residents of Allen. While the City is ' excited to provide these facilities, this year's budget demonstrates the significant commitment to operate and maintain each facility and the increased staffing levels they require. ' The 2005-2006 fiscal year total combined budget revenue plus beginning fund balance equals $127,912,217 and total budgetary expenditures are estimated at $97,357,375. Balancing the needs of the community with available financial resources presents an ' annual challenge in the development of the budget. The 2005-2006 budget reflects the efforts of the Governing Body and City Staff to address the need to provide services and facilities to support our vibrant and growing community while maintaining a strong financial position. This budget represents the overall plan for accomplishing our goals and objectives for the 2005-2006 fiscal year. ' ALLEN CIVIC PLAZA • 305 CENTURY PARKWAY • ALLEN, TEXAS 75013-8042 214.509.4100 EMAIL: ma@cnyofallen.org Proverty Values According to the Central Appraisal District, the total assessed property value for 2005- 2006 equals $5.16 billion, which equates to an overall increase of approximately $377 million (7.8%) from the preceding year. Assessed property values have increased 50% over the past five years, as illustrated in the following graph, and reflect the significant growth we have experienced. This increase in property values will allow the City Council the opportunity to reduce the property tax rate while at the same time continue to implement the citizen approved Bond Capital Improvement Program and maintain a high level of services to the citizens of Allen. 2005-2006 Tax Rate The total combined budget for the 2005-2006 fiscal year was accomplished with a property tax rate decrease from $0.560 to $0.559. This is the thirteenth straight year the City Council has reduced the tax. rate. Of the total tax rate, $0.376 is dedicated to operations and maintenance (O&M) in the General Fund, and $0.183 is dedicated to general obligation debt service. The portion of the tax rate contributed to debt service is 33% of the overall tax rate and is consistent with the City's policy to maintain the debt service portion below 40%. 2 The average single family home value is currently $189,600, an increase of $5,341 (2.90%) from the previous year. With the reduced property tax rate of $0.559, the municipal tax paid on the average single family home will be $1,060. Home Value History of Tax Rate 2005 Property Tax $0.559 0.600 0 63--9562--0.561---"6 0.550 $169,700 2002 avg.) $950 0.500 $180,024 2003 avg.) $1,008 0.450 $184,259 2004av . $1032 0.400 $189600 2005ay. $1,062 0.350 IN Debt Service Rate 0.300 ❑ O&M Rate 0.250 - + ■ Total Tax Rate 0.200 0.150 0.100 0.050 0.000 2001- 2002- 2003- 2004- 2005- 2002 2003 2004 2005 2006 The average single family home value is currently $189,600, an increase of $5,341 (2.90%) from the previous year. With the reduced property tax rate of $0.559, the municipal tax paid on the average single family home will be $1,060. Home Value 2004 Property Tax $0360 2005 Property Tax $0.559 $100,000 $560 $559 $169,700 2002 avg.) $950 $949 $180,024 2003 avg.) $1,008 $1,006 $184,259 2004av . $1032 $1030 $189600 2005ay. $1,062 $1060 Debt Service A portion of the City's property tax rate is assigned to the debt service fund to pay for the General Obligation Bonds that have been issued for the construction of public infrastructure and facilities. The City Council continues to place a high priority on the strategic goal of investing in the community's infrastructure. It is important to note that we have now issued $65.715 million worth of bonds from the authorized $86 million, while still reducing the tax rate. Our debt service payments now total $9.99 million per year. 3 Stmteeic Plaooin On January 22, 2005, the City Council articulated six goals for the City of Allen. The goals set by the Council tum into the Strategic Plan for the City, a working document providing for the community's highest priority needs. These goals not only set priorities for City Staff, they are the basis for budgetary determinations. The City's vision and goals developed within the Strategic Plan are listed below. Strategic Goals for the City of Allen, Fiscal Year 2005-2006 Goal 1 Enhance neighborhood livability and safety. Goal 2 Cultivate alliances and partnerships with agencies and governmental units that affect Allen. Goal 3 Improve regional mobility through transportation initiatives. Goal 4 Signify City of Allen identity through recreation and leisure opportunities and beautification efforts. Goal 5 Systematically invest in public infrastructure. Coal 6 Achieve operational excellence in city government services. Staffma Levels This section provides highlights of programs as well as new personnel positions created for the upcoming year. The City currently supports a staff of 558.21 full-time equivalent employees allocated among the operating departments. This current employment level will be increased by 34.68 full-time equivalent positions in this budget. Of that total, 22.68 are budgeted from the General Food, and 14 are budgeted from revenue supported funds. This total also includes a reduction of two positions from the Solid Waste Food. New positions created in this budget for the upcoming year are presented below and additional details can be found in the summary for each operating fund budget. 4 'Full-time Equivalent •'2 Positions transferred from Solid Waste Ford Similar to last year's budget, staffing levels continue to increase to support the expanded services and additional operation and maintenance demands that accompany each new City facility. Last year's staffing level increase was largely due in part to the new library and acquisition of Chase Oaks Golf Course. This year the majority of new positions are a direct result of the operation and maintenance needs associated with each new facility. In particular, the Youth Center, The Edge, Chase Oaks, Allen Senior Center, and the new library require additional personnel to preserve a high level of service for the community of Allen. The graph below reflects the increase in the number of employees per thousand citizens for the maintenance and operation of the previously mentioned facilities. Employees per Thousand Citizens 8.4 8.35 i 8.2 sop 8 7.74 7.8 7.6 7.4 2000-2001 2001-2002 2002-2003 2003-2004 2004-2005• 2005-2006 Revised 'Thereviled 2004-2005 onto includes the 25 PTUB thin Dora with the eoquisition of Chase Oa sGolfCoune. 9 J. Police 9.00 Parks and Recreation" 6.00 Library.__ _._.._... _.. ._ _. _.... 4.68 Fire 1.00 Community Services _ _ .1.00 Finance 1.00 Water & Sewer 3.00 Parks - Golf 9.00 Parks - Special Activities 2.00 Solid Waste (2.00) Total 34.68 'Full-time Equivalent •'2 Positions transferred from Solid Waste Ford Similar to last year's budget, staffing levels continue to increase to support the expanded services and additional operation and maintenance demands that accompany each new City facility. Last year's staffing level increase was largely due in part to the new library and acquisition of Chase Oaks Golf Course. This year the majority of new positions are a direct result of the operation and maintenance needs associated with each new facility. In particular, the Youth Center, The Edge, Chase Oaks, Allen Senior Center, and the new library require additional personnel to preserve a high level of service for the community of Allen. The graph below reflects the increase in the number of employees per thousand citizens for the maintenance and operation of the previously mentioned facilities. Employees per Thousand Citizens 8.4 8.35 i 8.2 sop 8 7.74 7.8 7.6 7.4 2000-2001 2001-2002 2002-2003 2003-2004 2004-2005• 2005-2006 Revised 'Thereviled 2004-2005 onto includes the 25 PTUB thin Dora with the eoquisition of Chase Oa sGolfCoune. 9 General Food The General Food is used to account for all expenditures of traditional government services. This fund finances operations such as Public Safety, Library, Administration, Building and Code, Community Services, Parks and Recreation, Engineering, Planning, and Municipal Court. General Fund revenue is generated from ad valorem property taxes, a one -cent portion of the sales tax, and a variety of fees for services. General Food revenues and budget traosfera total $39,570,574 for the 2005-2006 fiscal budget, an increase of 9.3% from the original 2004-2005 budget. The sales tax remains at the state maximum rate of 8.25% with 1% contributed to the City of Allen's General Fund and is projected to generate revenue of $8.37 million. While the City remains cautiously optimistic in sales tax projections, this reflects a 8.5% increase from the revised 2004-2005 budget to reflect an improved economic outlook for sales in Allen from increased commercial development. We continue to closely monitor the monthly sales tax revenues. General Food operating expenditures and budget transfers total $40,156,938 reflecting a 10.9% increase from the original 2004-2005. The increase in expenditures is primarily due to operation and maintenance costs associated with the opening of the new parks facilities, library, and senior center. Providing new facilities is not just a one-time capital expenditure, but rather a long-term annual investment the City makes in order to provide resources for the ongoing operations and maintenance of the facilities. This total also reflects a draw down from the fund reserves for one time capital equipment purchases. The total ending fund balance for the General Food is projected to be $8,252,431 leaving 75 days of operational expenditures in reserve, well above the City policy of 60 days. The City of Allen utilizes a conservative strategy when projecting revenues and expenditures. Revenue and expenditure patterns are closely monitored so that adjustments to spending patterns can be implemented, if needed. The City considers many influences as presented throughout this document along with trend analysis to develop and manage the budget as the year progresses. Through careful fiscal management over the past five years, the City has been able to cash finance several projects that would not have been possible or completed as quickly without these actual savings. Some of these projects include: the expansion of the Police Department parking lot, additional Gooding for the Civic Plaza, retrofit of the old library for the Municipal Court and Parks and Recreation Departments, $700,000 in additional funding for the new Allen Senior Center, and an additional $1 million for the new Allen Library and Civic Auditorium. The following paragraphs highlight the program enhancements and personnel changes reflected in the 2005-2006 fiscal year General Food budget: I I ' The Allen Police Department's efforts to reduce crime will he enhanced with the purchase of pin -mapping software (COMPSTAT) that will assist in crime analysis and tracking of future crime trends. The department will also augment its ' community policing efforts with the addition of two new "Citizens on Patrol" vehicles. • As the community continues to grow, so does the need to enhance the command structure within the Police Department. The addition of two Police Lieutenants, one Police Sergeant and fiveadditional Police Officer positions will provide additional personnel to meet the increased demands for police services. To further 1 maximize efficiency, a Records Clerk position will improve the department's processing time, retention of vital records and service to citizens requesting ' information. • With the opening of the new Allen Public Library and Civic Auditorium, the department has seen phenomenal growth in membership levels and patron usage. In order to sustain this increase in demand, the library will be adding 4.68 full- time equivalent positions. Several part-time positions will allow the library to provide an increased staff presence in a facility three times the size of the former location. In addition to the part-time positions, the library will add an Administrative Assistant/Audio Visual Technician position to help coordinate and run productions in the Civic Auditorium. ' • The City has seen a tremendous improvement in technology, specifically in the use of GIS systems for planning and other mapping applications. The Planning Department will continue to expand its capability by adding a Spatial Data Engine server. Also known as SDE, this hardware will become the backbone of the City's GIS operation and offer improved spatial data access, query performance, and allow multi-user editing. • With the anticipated opening of the new 22,000 square foot senior center in early 2006, Parks and Recreation will be adding three full-time equivalent positions to ' support the daily operations of the facility. • Additional staff is included in the budget to provide maintenance support to properly maintain the newly constructed and renovated facilities as well as handle the increased work load due to aging facilities. This includes maintenance at The Edge @ Allen Station Park including the new BMX track and skate park, and facility maintenance for the new senior center, youth center, Chase Oaks Golf Club and the Heritage Center. There will also be an emphasis on playground repair, maintenance of the spmyground, greenbelt and trail inspections and parks maintenance support seven days a week to ensure improved responsiveness and ' reduce overtime costs. 1 In order to better utilize our resources, the City plans to accomplish this increased demand for parks and building maintenance through the reassignment of six full- time positions and the creation of one new position. Beginning in May 2006, two of the reassigned positions will be transferred from the Solid Waste Fund into the General Food. Currently, these six employees focus strictly on litter control in the parks and street rights-of- way, which will be accomplished through an annual contract for litter control from the Solid Waste Fond. This reassignment includes four positions funded from the General Fond and two positions funded in the Solid Waste Fund. Basic operations such as utilities, staffing for operation and maintenance of the Joe Farmer Recreation Center, Don Rodenbaugh Natatorium, Ford Pool and non- revenue generated activities will now be budgeted in the General Fond. The annual transfer from the General Fund to the Parks Special Revenue Fund will no longer occur. Instead, the annual operating transfer will be budgeted to the appropriate division of the Parks and Recreation Department in the General Fund. Taking this approach will match revenues to expenditures and it will improve internal departmental controls in managing budgets and monitoring programs. To continue with the Fire Department's career development program, the City will create one additional Captain position and reclassify one Firefighter/Pammedic position to Captain. This will further enhance the command structure of the department by providing additional administrative resources to the Battalion Chiefs, allowing the Fire Department to enhance the management of shift activities while implementing additional programs. The additional Captain positions will help fulfill increased federal requirements related to incident management. • In addition to the career development program established in the Fire Department, there is the possibility of obtaining the Staffing for Adequate Fire and Emergency Response (SAFER) grant funds from the Department of Homeland Security to assist in the hiring of three Firefighter/Paramedics. Matching City funds have been included in the budget. As the City matures, increasing demands are placed on the maintenance of the infrastructure. The Community Services Department will complete an asphalt surface overlay project along Buckingham Road and chip seal work along the City's portion of Rock Ridge Road. The emphasis on maintaining the City's facilities is a priority with the addition of a Custodian position, because the increase in the number of City facilities correlates to the demand for custodial staff. This position will be primarily assigned to the new library and Civic Auditorium to ensure the facility is well maintained and clean. FJ I ' The fund is expected to begin fiscal year 2005-2006 with a $6.79 million working capital balance. Total fund revenues are expected at $20.2 million, allowing for budgeted expenses of $20.9 million. Expenses include a $1.5 million transfer to capital projects for ' systematic water and sewer infrastructure replacement projects. During the 2005-2006 fiscal year, $1 million will be transferred for the initial payment to purchase property for the service center. The fund will finish fiscal year 2005-2006 with $6.11 million in ' working capital reserves, which exceeds the bond covenant requirements of keeping the reserve at 1.2 times the size of current debt service obligations. This healthy balance is necessary to fund the future capital projects and ongoing maintenance planned to ensure ' the water and sewer infrastructure can meet the demands when the City reaches build out. Solid Waste Fund ' The Solid Waste Fund represents the financial activity related to solid waste collection and disposal, including recycling services, and management of household hazardous ' waste (HHW). The Solid Waste Fund supports the contract for weekly litter control along U.S. 75 and funds thoroughfare roadside litter collection throughout the City. Currently, the City has two staff members assigned to litter collection along the roadways and four ' staff member; in Parks and Recreation working on litter control in the parks. This fiscal year, the City plans to completely contract out all litter collection through the Solid Waste Fond. This entails transferring two Solid Waste Fund supported staff members, ' and reassigning the other four maintenance workers, to Parks and Recreation, focusing on building and facility maintenance. Proposed to start in May 2006, this fully outsourced service is predicated on a one dollar per month fee increase in the Solid Waste Fund. Water/Sewer Fund Water conservation continues to be a priority this year with the creation of a new three person crew to manage the important areas of water conservation and water quality. This ' crew, consisting of two additional positions and a reclassification of one existing position to crew leader, will be responsible for surveying the City's water mains using state of the art leak detection equipment and continue to conduct regular water samples from the City's water quality monitoring stations to ensure the water supply continues to meet Federal and State quality standards. ' The City will continue to enhance water conservation education through the addition of an education specialist position to work with the Allen Independent School District, homeowner's associations, civic groups, and individuals to promote water conservation t education. In addition, the City will continue with the very successful water conservation rebate program. ' The fund is expected to begin fiscal year 2005-2006 with a $6.79 million working capital balance. Total fund revenues are expected at $20.2 million, allowing for budgeted expenses of $20.9 million. Expenses include a $1.5 million transfer to capital projects for ' systematic water and sewer infrastructure replacement projects. During the 2005-2006 fiscal year, $1 million will be transferred for the initial payment to purchase property for the service center. The fund will finish fiscal year 2005-2006 with $6.11 million in ' working capital reserves, which exceeds the bond covenant requirements of keeping the reserve at 1.2 times the size of current debt service obligations. This healthy balance is necessary to fund the future capital projects and ongoing maintenance planned to ensure ' the water and sewer infrastructure can meet the demands when the City reaches build out. Solid Waste Fund ' The Solid Waste Fund represents the financial activity related to solid waste collection and disposal, including recycling services, and management of household hazardous ' waste (HHW). The Solid Waste Fund supports the contract for weekly litter control along U.S. 75 and funds thoroughfare roadside litter collection throughout the City. Currently, the City has two staff members assigned to litter collection along the roadways and four ' staff member; in Parks and Recreation working on litter control in the parks. This fiscal year, the City plans to completely contract out all litter collection through the Solid Waste Fond. This entails transferring two Solid Waste Fund supported staff members, ' and reassigning the other four maintenance workers, to Parks and Recreation, focusing on building and facility maintenance. Proposed to start in May 2006, this fully outsourced service is predicated on a one dollar per month fee increase in the Solid Waste Fund. Parks and Recreation Special Revenue Fund The Parks and Recreation Special Revenue Fund represents the operation of the recreation programs provided by the City of Allen. This includes the operation of the Don Rodenbaugh Natatorium and Ford Pool, the Joe Farmer Recreation Center, the athletics programs and special events. The fund combines all the recreation programs and operations whose revenue comes mostly from user fees. Although many activities pay for themselves, the other special event related programs require a General Fund contribution to offset the cost/recovery mechanism. In the past, this was accomplished through a transfer from the General Fund, the Special Revenue Fund will record only revenue generating activities and their associated expenditures. In taking this approach, the $1.3 million will now be budgeted to the appropriate division of the Parks and Recreation Department in the General Fund for the operating and maintenance expenditures of the facilities. In other words, programs that are revenue generating will be required to be 100% self sustaining and the Parks Special Revenue Fond budget will no longer include a transfer from General Fund. The Parks and Recreation Special Revenue Fund reflects an increase of two full-time equivalent positions to explore every avenue to capitalize on all revenue opportunities for parks and recreation programming. The Administrative Assistant will provide support and coordinate Parks and Recreation related reservations for the community including: ball fields, park pavilions, facility rentals such as the Heritage Center, and my other future park facility the City of Allen may have available to the public. It is anticipated that additional revenue generated by the position will help offset the associated expenses. A Special Activities Manager will be responsible for the day-to-day promotion of the Parks and Recreation Department's programs, classes and facilities, and will serve as a liaison for all external organizations. The emphasis will be placed on revenue based programs and will require the generation of additional revenue to continue to support this position. Additionally, this position will be responsible for overseeing the organization of special events and the associated staff and will play a major mle in the facilitation of sponsorships and partnerships for the Parks and Recreation Department as well as the City of Allen. Golf Course Fund The Golf Course Fond has been established for operations at Chase Oaks Golf Course, which was purchased by the City in the fall of 2004. The transition from a Private Club to a Municipal Golf Course has been accomplished in a seamless fashion. As identified during the acquisition process, an emphasis has been placed on capital improvements through significant modifications and renovations. Over $1 million is being spent on renovations including bridge deck replacement, bridge rehabilitation, erosion repair, irrigation repair, pump station renovation, front entry improvements, cart path reconstruction and miscellaneous building repairs. All these improvements are intended to improve the playability of the course and increase the number of rounds played. 10 ' This fiscal year, the Golf Course plans to increase the maintenance and service staff by nine full-time equivalent positions, utilizing a combination of full-time, part-time and ' seasonal employees. Golf course management hopes to address maintenance needs that are not currently being met and increase the service level to the golfing public. As an example, three of the new positions will be used to augment the food and beverage staff. ' Basic services such as food and beverage cart services have suffered due to the lack of staff needed to support this area. An additional beverage cart for increased services will be purchased this year. Three positions will be used to provide support and additional ' coverage for daily operation, with the remaining positions being dedicated to enhance maintenance. With these improvements, the playability of the course should lead to more rounds being played and additional revenue for golf course operations. ' The Fund is expected to end fiscal year 2005-2006 with a $23,933 fund balance. Fund revenues are expected to total $1,967,670 allowing for budget expenses of $1,943,737. ' Risk Management Fund The Risk Management Food is the combination of all risk and liability obligations the City incurs. Included in the Fund are health and dental costs, for which the City is self- insured. The Fund also includes premiums for Worker's Compensation and property and liability insurance expenses. ' The Risk Management Fund continues to be in good financial condition. The Fond balance continues to provide the financial security needed in the event that catastrophic ' health claims should occur. Healthcare costs continue to rise and we have seen many organizations increase the premium costs to their employees and/or reduce the health benefits being provided. Our ' health insurance consultant, IPS Advisors, have conducted an analysis of our claims and plan usage and recommend a 140/6 budget increase, from the 2004-2005 fiscal year, to cover all projected costs for health insurance claims, prescription medications, dental and ' vision claims, claims handling administration, immunizations and physicals for our increasing employees. The total budgeted is $4,289,330. The budget does contemplate the premium costs paid by most of our employees by 11.5% with the City making up ' the difference with an additional 12.8% increase. Even with this increase, the City will continue to pay the majority of the cost (750/6) of the health insurance ' premiums. to extremely Overall, the City of Allen's Health Insurance Plan continues remain competitive in the market place. Our current 2005 Health Insurance Plan is among the top three plans compared to ten other neighboring city government health plans. 1 11 1 Employee Classification and Compensation Plan The Employee Classification and Compensation Plan was implemented on April 1, 2003. In order to ensure that City of Allen salaries remain competitive, we elected to conduct salary surveys every two years and make adjustments to the salary ranges of the various classifications. As a result of the salary surveys, I am recommending that we adjust the salary ranges for Police and Fire by 8% and the salary ranges for General Services employees by 1% effective April 1, 2006. Total funds budgeted in the 2005-2006 budget for the salary range adjustments are $469,000. In addition, the budget includes funds for a maximum 4% merit increase based on performance evaluations for General Services employees, and a maximum 6% merit increase for Public Safety employees. Total funds budgeted for merit increases are approximately $477,520. Conclusion This completes the highlights of the 2005-2006 fiscal year budget. It is appropriate to thank the department directors, who have put much time and expertise into the development of the budget. The development of this budget would not have been possible without the hard work of our Finance Department, in particular, Kevin Hammeke, Joanne Stoehr, and Trish Featherston. In addition, I would like to give a special thanks to all City employees who have worked so hard to provide quality services to our citizens and who are committed to the success of the City of Allen. Respectfully submitted, Peter H. Vargas City Manager 12 1 1 1 1 1 CITY OF ALLEN FUND STRUCTURE 2005-2006 FISCAL YEAR The funds that make up the budget are divided into three categories: Governmental Funds, Proprietary Funds, and Component Units. Governmental Fund Types Governmental funds are used to account for the City's general government activities. Governmental funds types use the flow of current financial resources measurement focus using the modified accrual basis of accounting. General Fund The General Fund is the general operating fund for the City. It is used to account for all financial resources except those required to be accounted for in other funds. All general tax revenues and other receipts that are not allocated by law or contractual agreement to other funds are accounted for in this fund. Debt Service Fund The Debt Service Fund accounts for the accumulation of resources for, and the payment of, general long-term debt principal, interest and related costs. Special Revenue Funds The Special Revenue Funds account for the proceeds of specific revenue sources that are legally restricted to expenditures for specked purposes. Packs and Recreation Fund The Parks and Recreation Fund is used to account for funds received and expended for classes and other leisure activities offered by the City. Antenna Rental Fund The Antenna Rental Fund is used to account for funds received for rental of space on water towers for antennas, and expended for advancement of the arts in the City. Hotel Occupancy Tax Fund The Hotel Occupancy Tax Fund is used to account for funds received from hotel occupancy tax and expended as allowed by state law. Grants and Special Revenue Fund In prior years, grants were accounted for primarily in the General Fund, except two which were shown in the Solid Waste Fund. Beginning in FY2005, these are accounted for in one fund. The City's matching portion is transferred in from the applicable operating funds. In addition to grants, this fund accounts for special revenue sources such as Public Education Government access (PEG), and Court Security and Technology fees. City of Allen 13 FY 2006 Budget CITY OF ALLEN FUND STRUCTURE 2005-2006 FISCAL YEAR Proprietary Fund Types Proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the time the liability is incurred. There are two types of proprietary funds included in the budget: Enterprise Funds and Internal Service Funds. Enterprise Funds The Enterprise Funds are used to account for operations that are financed and operated in a similar manner to a private business enterprise. The intent of the governing body is that the cost (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. Water and Sewer Fund The Water and Sewer Fund is used to account for the provision of water and sewer services to the residents of the City. Activities include administration, operation and maintenance of the water and sewer system and billing and collection activities. Acquisition and construction of major water and sewer capital facilities and repayment of indebtedness from related bond issues and lease purchases are accounted for by this proprietary fund. All costs are financed through charges made to utility customers with rates reviewed and adjusted when necessary to ensure integrity of the fund. Solid Waste Fund The Solid Waste Fund is used to account for revenue and expenses associated with the privately contracted trash collection service and the solid waste disposal contract with the North Texas Municipal Water District. Drainage Fund The Drainage Fund is used to account for the provision of developing and maintaining proper drainage services to the residents of the City. Golf Course Fund This fund accounts for all activities related to the Chase Oaks Golf Course. The City purchased this facility in October 2004. City of Allen 14 FY 2006 Budget ' I ' CITY OF ALLEN FUND STRUCTURE t2005-2006 FISCAL YEAR Internal Service Funds The Internal Service Funds are used to account for financing of goods or services provided by one department or agency to other departments or agencies of the City, or to other governmental units, on a cost -reimbursement basis. ' Replacement Fund The Replacement Fund accounts for the cost associated with the acquisition of vehicles ' and certain equipment through the rental of such items to other departments. In FY2006 the replacement policy will be revised to reflect a broader definition of items to be replaced, for example, I.T. items. Risk Management Fund ' This fund accounts for the health insurance portion of employee benefits, for which the City is self-insured. The fund also includes property and liability insurance and workers compensation insurance, as well as the administrative costs of operating the fund. The ' total costs of this fund are charged proportionally to each of the other operating funds. Component Units ' Allen Economic Development Corporation (AEDC) The AEDC is a legally separate entity from the City and is responsible for aiding, t promoting and furthering economic development within the City. Community Develooment Corporation (CDC) ' The CDC is a legally separate entity from the City and is responsible for supporting the improvements in community parks and recreation, streets and sidewalks, public safety and the community library. ' The chart below shows the relationship among the various funds and their primary revenue sources. Revenue Sources Property Sales & Use User Tax Tax Fees speclalRev,mue Intemalservices General Fund x x Service Fund x -Debt Hotel Tax x Community Dev Corp x Economic Dev Corp x Water & Sewer x Solid Waste x Drainage x Golf Course x Park & R. Programs x Antenna Rental x Grants & Special Revenue x Replacement Fund x Risk Management x ' City of Allen 15 FY 2006 Budget 1 1 1 1 i 1 CITY ALLEN� 1 1 1 1 1 1 1 1 1 1 I ' CITY OF ALLEN BUDGETPROCESS 2005-2006 FISCAL YEAR ' Budgeting Basis The budget process is set forth in the City Charter, Article IV, Section 4.01 to 4.10. The City Council adopts an annual budget prepared by City Management. The City of Allen uses a ' budget format based on modified accrual accounting for governmental funds. This means that budgeted expenditures are recorded when the services or goods are received and the liabilities are incurred, but revenues are recognized only when they are measurable and available. Proprietary Funds are budgeted based on an accrual accounting basis. Expenditures are still recognized as they are encumbered, but revenues are recognized as they are obligated to the City. The Comprehensive Annual Financial Report (CAFR) shows the ' status of the City's finances on the basis of "generally accepted accounting principles" (GAAP). In most cases this conforms to the way the City prepares the budget with the exception of depreciation and amortization, and compensated absences (accrued but unused vacation and ' sick leave). These are accrued in the financial statements of the proprietary funds, but are not shown as expenses in the budget. ' Budget Process The budget process is a yearly activity. It is part of the strategic planning process the City of ' Allen uses to proactively forecast programs needed in a fast growing community. The budget process starts each year in January with the City Staff analyzing new projects and goals that the City Council has identified as areas of interest and would like to see developed into the t strategic plan. The Finance department updates projections of major revenue sources to determine whether total expenditures will need to be adjusted accordingly at midyear. In February a team made up of representatives from Planning, Engineering, Community ' Services, Building and Codes, and Finance meets to develop the basic assumptions that will be used during the budget process. Also during this time departments begin preparing their personnel requests for the coming year; these are due to Human Resources in mid-March, to allow time for evaluation and pricing prior to budget input. During March and the first part of April departments prepare their requests for items to be replaced from the Replacement fund. In April, a team made up of representatives from Finance and the departments that have fleet operations evaluates these requests and prepares a recommendation for the City Manager. At the budget kick-off meeting in April, the ' City Manager gives departments the guidelines to be used in preparing budget requests. The budget is broken down into three parts: a year-end estimate, a base budget for the upcoming year and new programs for the new fiscal year. ' The year-end estimate is a projection of revenues and expenditures for the remainder of the current fiscal year. All accounts are evaluated to determine if they are in line with current ' budgets. Accounts that are under or over budget are revised to meet year-end estimates. New projects are not added to the year-end estimate. Only the cost for maintaining the current base operation is revised as needed. ' The base budget estimate for the upcoming fiscal year is the proposed cost for maintaining the current base operation, and assumes no additional personnel or additional equipment will be ' City of Allen 17 FY 2006 Budget CITY OF ALLEN BUDGET PROCESS 2005-2006 FISCAL YEAR added. Activities that require additional resources to maintain the current service level, due to factors such as growth or new facilities, are considered additions to the base budget, and are included in the new programs part of the budget. Increases to the operating portion of the base estimate are limited by a set percentage that is tied to an economic indicator to reflect inflation. All capital and one time purchases from the previous fiscal year are not included in the base budget. The third part of the budget is new programs. This is defined as any change in program emphasis, expenditure of funds, or allocation of personnel or equipment that will result in a change in the level of service currently being delivered. All requests for new personnel, fleet, or equipment that represent a net addition to the operation are included in new costs. For each new program, the department provides a description, itemization, and justification for all costs included in the new program. These are submitted by the departments in a list prioritized according to need. When all three parts of the budget have been prepared by the departments, Finance reviews them to ensure they are within the budget guidelines. Once all departmental budgets are completed, each director meets with the City Manager to discuss their requests for the upcoming year, as well as any adjustments needed in the current year. The City Manager makes any necessary changes, and submits the proposed budget to Council at the second Council meeting in July. At the budget workshop meeting in August, Council has the opportunity to review the budget with the City Manager and Directors, and voice any opinions and concerns they have. After the Council budget workshop there is a public hearing on the budget and a public hearing on the tax rate. Although public hearings on the tax rate are only required by law if certain criteria are met, the City conducts the public hearing each year whether required or not. This gives Citizens a chance to voice their opinions. In the FY2006 budget process, state legislative changes necessitated two public hearings on the tax rate; to be consistent the City chose to hold two public hearings on the budget as well. At the first regular Council meeting in September the City Council adopts the final budget. Again, due to legislative changes, adoption occurred this year at the second Council meeting in September. Budget adjustments/amendments Budget changes that do not affect the "bottom line" total for a department, but transfer dollars from one line item to another within a department's operating budget, or changes between divisions within a department, are allowed at each Director's discretion. Any budget adjustment that brings about a change in the total appropriation for a department may be allowed by the City Manager at the written request of the department, based on the City's ability to fund these requests. Any budget adjustment that brings about a change in total appropriations requires Council's approval in the form of an ordinance. City of Allen 18 FY 2006 Budget 1 1 1 1 1 1 1 May I CrrY OF ALLEN May 5 BUDGET CALENDAR FISCAL YEAR 2005-2006 Oct. - Nov. 2004 Departments prepare Strategic Plan updates December 17, 2004 Strategic Planning meeting - Executive Staff January 22, 2005 Strategic Planning with Council March 1 Personnel requests due to Human Resources March 3 Budget assumptions meeting March 21 Vehicle replacement lists, forms, and instructions sent to departments March 29 Preliminary meeting - Risk Management fund April 1 Vehicle replacement requests due m Finance Aprils Budget kickoffmeeting April 6& 7 H T E budget training April 12 Capital Projects information due to Planning department April 14 Vehicle Replacement Committee meets April 29 Vehicle Replacement Committee recommendations to City Manager May I Organi=ion charts from Human Resources May 5 Budget input deadline for: Public Information Finance Library City Secretary and Council Planning JT Community Svcs. Admix Utility Collections May 12 Budget input deadline for: Police Fire City Administration Parks and Recreation Building and Code Human Resources Community Services (all other) Engineering Risk Management May 5 - June 6 Finance reviews departmental submittals; meets w/ departments as needed June 7-16 City Manager/department head budget review June 21 Department summary pages due to Finance June I8 -July 12 Final budget preparations July 13 Briefing to department heads on proposed budget July 25 Deadline for chief appraiser to certify rolls to taxing units July 26 Deliver Proposed Budget to City Council; Council sets public hearings on budget and tax rate August I Calculation of effective and rollback tax rates (County publishes in 8/4 paper) August 4 County publishes first notice of public hearing on tax rate; post on City website and cable channel until 9/14 August 11 City publishes first notice ofpublic hearing on budget (5 to 15 days before public hearing) August 12-14 Council budget workshop August 15 Briefing to department heads on results of budget workshop August 23 First public hearings for budget and tax rate; announce date, time, and place of vote on tax rate August 25 County publishes second notice of public hearing (5 to 15 days before public hearing) August 25 County publishes first Notice of Vote on Tax Rate September 1 City publishes second notice ofpublic hearing on budget September 13 Second public hearings for budget and tax rate; announce date, time, and place of vote on tax rate September 14 Remove notice of public hearing from website and TV; post Notice of Vote on Tax rate until 928 September 15 County publishes second Notice of Vote on Tax Rate September 27 Adopt budget at regular council meeting; adopt tax rate at regular council meeting October 14 Departmental performance measures due to Finance December 15 Final document published City of Allen 19 FY 2006 Budget CITY OF ALLEN BUDGET PROCESS 2005-2006 FISCAL YEAR Strategic Plan The City of Allen takes the "team approach" to strategic planning. All departments participate in the development of the City's Strategic Plan, which is a detailed expansion of the six goal statements developed by the City Council. The City Council, along with the City Manager and Directors, has identified one or more strategies related to each goal. Each of those strategies has one or more objectives which are incorporated into the budget as resources are needed to achieve them. Although the department summaries found throughout this document primarily have information regarding their normal, "daily" operations, you will also see some tasks which relate to the attainment of these objectives, as applicable. Each year, beginning in October, departments provide the City Managers office with an updated status for each objective, as well as any suggestions for additional objectives which will help achieve the City's overall goals. These are compiled into the updated Strategic Plan document, which is presented to Council at the January strategic planning session. This session is attended by the Council, the City Manager, Assistant City Manager, department Directors, and Assistant Directors. At this meeting, Council reviews the status of existing goals, and identifies additional goals. Based on this input, any newly identified goals and objectives are then incorporated into the revised, updated document. On the following pages the Strategic Plan Summary is presented, followed by a list of the objectives for each goal strategy. A complete list of tasks related to each objective may be found in the complete Strategic Plan document, published by the City Managers office. The information presented here is from the 2005 Strategic Plan document, which was the basis and justification for some of the budget items requested for FY 2005-2006. Capital Budget The capital planning and budgeting process is a major, ongoing part of the strategic planning process. Each year, the Engineering and Planning departments, working with other departments, reevaluate project priorities, review funding sources, and identify new projects as applicable. This information is incorporated into the five-year CIP document. The updated document is given to the City Council in late July, at the same time the proposed budget is presented. Approved by Council at the same time the annual operating budget is adopted, this document is used as a guide for project, debt, and other related budget planning. As such, future years are subject to change. In addition, debt issuance for many future projects is subject to voter approval. Throughout the year projects are monitored and reprioritized as needed. The City utilizes the project accounting and budgeting components of the financial software to assist with the monitoring aspect of the process. Monthly reports are provided to Council to keep them informed of the status of projects. Information from the CIP document, along with further discussion of capital projects, may be found in the "Capital Projects" section of this book. City of Allen FY 2006 Budget 20 . 1 _ 11 11 IL CITY OF ALLEN Implementation Plan 2005 Strategic Plan (Three Year Program) City of Allen 21 BY 2006 Budget an year STRATEGY Res clblll Identified Target Date Strategy 1 Sustain new and existing business and nelghbonhood integrity Planning 2001 Aug -05 Strategy 2 Continue to provide progressive and efficient emergency services Police/Fire 2002 Jan49 Strategy 3 Manage growth and development to preserve Allen's character Planning 2003 Ongoing Strategy 4 Create a viable Central Business District (CBD) Planning 2004 2005 Year STRATEGY Ras Mill IdMtilletl T Date Strategy Explore and develop public/private partnerships PlanninglEcorwmic Dev 2000 Ongoing Strategy 2 A bect institutions of higher education Admin/Economic Day 2000 Ongoing Strategy 3 Work with USPS to build new Post Office facility in Allen Adminishation'Planning 2001 Deni Strategy 4 Create recreational partnerships Parks 6 Recreation 2005 Aug -05 Strategy 5 Expand Public Safety Regional Partnerships Police 2005 Oct -05 Strategy 6 Fully utilize matching grants from Collin County, NCTCOG and TPWD Parks 8 Recreation 2005 Aug -05 Strategy? Continue leveraging transportation matching funds Engineering 2008 Ongoing Year STRATEGY Respoinaftility Identified Target Dela Strategy Develop a IocaVreglonal transit plan including mass DensiVtight rail Planning/Engineering 200012003 Nov -05 Strategy 2 Continue to leverage County, State (TSDOT) and Federal resources for road funding Engineering 2004 Ongoing unities and beautification e Year STRATEGY Responsibility Identified Tarqwt Dm Strategy f Identify passive activities for adults through Parks and Recreation Parks & Recreation 2001 Jan -05 Strategy 2 Construct Allen Station Park, Phase II Parks 8 Recreation 2000 May -05 Strategy 3 Sustain and enhance Parks and Recreation programming Parks 8 Recreation 2001/2004 Jun -05 Strategy 4 Advance Thalls Plan to ensure continuation and connectivity of the trails system Parks & Recreation 2002 dry -05 Strategy 5 Continue to seek open space funding Parks & Recreation 2002 Mey-06 Strategy 6 Establish new recreation facility and adjoining community perk west of US 75 Parks & Recreation 2003 TBD Strategy 7 Develop Library outreach opportunities for the community Library 2005 Ongoing Strategy 8 Signify Me City of Allen through beautification efforts Parks 8 ReclEngineedng 2004/2005 Jun -06 Strategy 9 Renovate and Construct Neighborhood Parks Parks 6 Recreation 2002 May -06 Strategy 10 Redevelop Hillside Park Parks S Recreation 2002 Oct -05 Strategy 11 Obtain Historic Preservation grants for the Historic Village Parks B Recreation 2004 Jum05 tic Year STRATEGY Resuesesiblifts, Identified Tar et Date Strategy Continue to improve traffic management within the City Engineering 2000 2005 Strategy Develop B implement infrastructure Maintenance Plan/schedules for Comm Svc operations Communally Services 2000 2005 Strategy 3 Construct and improve roadway infrastructure Engineering 2000 Ongoing Strategy 4 Improve water ate sewer infrastructure Engineering 2005 May -0e Strategy 5 Construct needed City facilities Engineering 2005 TBD Strategy 6 Develop new Capttat ImprovemenVG.0. Bond Program Engineering 20U5 Nov -06 Year STRATEGY Resixam.11,111ty hi..0 lsd Tenses Dab Strategy t Municipal volunteer prpgrdm City Secretary 2001 2005 Strategy 2 Utilize technology for optimum Performance and customer service Information Technology 2001 Mary -05 Strategy 3 Develop Human Resources programs to become the City that Is Me 'Employer of Choice' Human Resources 2000 2005 Strategy 4 Obtain All -America City Status Admin/Public & Media Rel 2000 wbA Strategy Franchise negotiations for utilities Administration 2002 Jun -05 Strategy 6 Enhance the records management program City Secretary 2002 May�05 Strategy 7 Continue to maintain and enhance web -site to improve customer service Public 8 Media Relations 2001 Wi Strategy S Obtain TML and NLC Awards Administrs0on 2004 Jun -05 Strategy 9 Ensure excellent fiscal management to maintain public [rust Fine. 2000 Ongoing Sbat 10 Aral a S understand impact of SBS -re: non -attainment 8 ane conservation Ci Secreta 2002 2007 City of Allen 21 BY 2006 Budget 1 1 1 1 1 1 i i CITY ALLEN � 1 1 1 1 1 1 i 1 1 1 CITY OF ALLEN Implementation Plan 2005 Strategic Plan (Three Year Program) rr, ._....,. .. I' City of Allen 23 FY 2006 Budget CITY OF ALLEN Implementation Plan 2005 Strategic Plan (Three Year Program) Goal 2 Cultivate aulances and oartnerships with agencies and governmental units that affect Allen be aspon ' r t l Ex lore an Objectives 1 Expand pubiiupnvate partnerships I Planning/Economic Dev Completed Objeclive2 Develop private development partnerships for retail, residential, commeroial and economic development lopportunity Planning/Economic Day Ongoing Objective Identify funding mechanism to implement partnerships (ie: TIF FinanoelEconomic Dev Ongoing ;trareav2 AMJUf . Objective 1 15UIld relationship with CCCC to identify types of facilities to Admin/Economic Day Ongoing locate in Allen Objective 2 Work with other Universities to pursue opportunities of o enin asalelhte facil' AdmiNEconomic Day Ongoing $frafeav 3 i Ob'ectivei Work with PosMasteron new facili in Allen Administration/PlanningDec-06 Shateav 4 Ob'ective 1 Develo artnershi for olf course resort facilityParks &Recreation TBD Objective2 Develop Partnership with ASA for future athletic facilities anti recreational o rtunities Parks&Reereatian TBD Obective 3 and artnershi with A150 for recreational rams Parks 8 Recreation Au -05 Objective 4 Wort, with commercial oevelopments to create special ro rams/events Parks & Recreation TBD S�Bt�1'_6 Ob Oc i Police Fire Arms Trainino Facility Police Oct -05 Ob'active 2 1police Driving Treini Fadli Police OC -02 Ob'ective 3 lAnimal Control Faah PoliceI Oct -05 Ob'ective 4 Jail Facility Expansion PoliceL Oct -05 frateav6EuII Ob'ective 1Obtain rants for open sace I Parks & Recreation -05 Objective 2 Obtain grants for green belts anti anemative transportation Parks & Reoreallon Ongoing strategy -Z h. Objectives Continue partnerships with TxDOT for new roadway1prEngineering Ongoing o ects Objective2 Continue partnerships with County for new roadway ro acts Engineering Ongoing City of Allen 24 FY 2006 Budget , CITY OF ALLEN 2005 Strategic Plan Goal 3 Drove regional mobility through transportation initiatives Implementation Plan (Three Year Program) Goal 4• f 'I -I 1 I �I •1 •I I and beamt"ffga-tio-n-effprtS iretegY Ob�4 Slra(eovI Us i/ ._. __.. i" f I hr Park and Recrea/on et Dale trate - ales a 1 Uimal Objective 1 ".6ft abim includingi 1 City Manager to develop a task force in focus on Mass Transit initiative Administration Ongoing Develo Trail atlhe Woods Objective 2 Obtain results of NCTCOG trans rtation stud Planning/EngineeringNov-05 Parts &Recreation of Objectve3 Monitor state legislation re: public transportation funding AEDCIPlanning May -07 Objective 1 5bjective4 Research need/feasibility of localtransportabon system Ihrou h Nci tion in NCTCOG Regional Stud PlanninglEngineenng Ongoing Update Park Master Plan Ob'ective5 Educatecitizens of our bans nation needs Public &Media Relations Nov -07 Parks 8 Recreation Objective 6 Hold election moarcing Public trans onation city Secreta Nov -07 Ma 5 Objective Int lement mass transit Ian Admindstration/Planning TBD Sit 2 Objective 1 Develo ment of SH 121 limited Access Highway E ineen Jun -11 Se"5 Objective2 Work IN T%DDT on Hwy 75 Engineering 2007 May -05 Objective 3 Reconstruct US 75 and SH 121 Intercha a En ineerin Se 14 Jun -05 Objective 4 Continue active membership in Dallas Regional Mobility Coalition, NCTCOG's Regional Transportation Council and 2ther2 an¢ations Engineenng Ongoing Ma -06 Objective 5 Seek alternative approaches to obtaining funding for City ol Allen trans nation roads Engineering Mar -05 Goal 4• f 'I -I 1 I �I •1 •I I and beamt"ffga-tio-n-effprtS iretegY Ob�4 Slra(eovI Us i/ ._. __.. i" f I hr Park and Recrea/on et Dale Ob'eolive 1 Develo D Park Conce t Parks 8 Recreation Jan -05 Objective Develo Trail atlhe Woods Parks&Recreation Com Ieted Onactive 3 Expand adult programming through class development Parts &Recreation of Strateov2 C r rAllen it'll" Park Phase 11 Objective 1 Fund Project Parks & Recreation Com feted Objective 2 Update Park Master Plan Parks 8 Recreation Com letetl Objective 3 P rem and Design Phase II Parks 8 Recreation Com feted Objective 4 Construct Phase 11 Parks & Recreation Ma 5 $f/ereov3 Objective Youth Development Prams Parks& Recreation Ma -05 Ob'ecbve2 Increaseadultathletico rtunities Parks & Recreation Se"5 Objective3 Identify available public(acili asuch as AlSD fadlities for increase programming opportunities & pannering on communi education Parks &Recreation May -05 Objective 4 Maintain current level of services at current facilities Parks & Recreation Jun -05 Objective 5 IDevelop a Recreation P ram Master Plan Parks & Recreation Ma -06 �Dy4 Objectival Prepare project listing fortrail improvements for CDC fundin Parks& Recreation Completed OIn ive2 Int lemenitrailim rovements Parks B Recreation Ma -05 Objective 3 I Promote me City's trail system as an arrienity, I Parks & Recreation Com feted City of Allen 25 FY 2006 Budget CITY OF ALLEN 2005 Strategic Plan Implementation Plan ' (Three Year Program) City of Allen 26 FY 2006 Budget ' Strategy -i16 Strateg3L5 C n inu Objective 1 U ate Parks &Recreation en Space Mester Plan Parks 8 Recreation May -06 Objective 2 Molsun Fami menti iW as a possible Agricultural Heritage Parks & Recreation Center Apr -05 Objective 3 Continue to apply for Collin County Open Space grant Parks & Recreation funds Ongoing Sirateav 6 rk / Ob'emive1 IdentiN locations for facilityloark Parks &Recreation On in Objective 2 Ensure 1nfmstiuctum in lace M su n new facile Parks &Recreation Jan -O6 Objective 3 Iden n in WLJrce&mrainfundim ns &Recreation TBD Ob'active 4 Develo formal schedule 1111ParksB Recreation TBD Objective 5 pen new a Parks & Recreation TBD ver vfor the ratamw* Objective 1 Establish cooperative efforts with var'rous groups am a em" that desire Li bre services Library Jun -05 Objective 2 Obtain additional volunteers antl provide Volunteer training Library Oct -04 Objective 3 ProvMe outreach opportunities to home school students Library Oct -04 Objective 4 Encourage area organizations to assist with development of the Library's courtyard and sculpture garden Library 2007 Objective 5 Strengthen popular audio-visual collections and services Library Aug -05 Objective fi Focus on offering reference and information services electronicall Library Aug -05 SVatery 8 Objective 1 Deveiop an implement Citywide median beautification Parks & RedEngineering June Planni indudi landscapelights, en ways Ob'ective2 Im m si na etorm i Parks&Recreation I Mar -05 Objective 3 Develop and implement US 75 beautification I Parks & RwEnglinaenng I Mar -06 Objective 4 Continue to pursue the ability to place utilities underground Administration Ongoing Objective 5 DpnsWCl Ci Entrance Monument Packs &Recreation Ori -05 Objective 6 Cumulate Public Aft Master Plan Parks & Recreation Jun -05 areov anovels and C 29 Objective 1 Construct- Da $ min Park Phase II Packs 8 Recreation -05 Objective 2 Construct Glemover Park - Phase II Parks & Recreation AM -05 Objective 3 Constroct Bethany Ridge Park -Phase II Parks & Recreation A22:20 Objective 4 Constmct Grid ewater Park Parks & Recreation Me -O6 Objective 5 ConsWcl SpringSpnng Meadow Park Parks & Recreation 01 Objective 6 Construct Park Side Parks & Recreation Ma -05 Ob'ed ive l Construct Xlenwwaa Parks & Recreation Ori -05 . hateov f oBt Objective 1 1 Hire Consultant Parks & Recreation Completed Ob eclive2 Determine ram r ark develo mem Parks&Recreation Completed Ob'ective3 Define direction for Hillside Park Pan tion Completed Ob'active 4 ihnalize Master PlanParksB Recreation A -05 Objective 5 lbegtn MOUave opmen Parks 8 Recreation Oct -05 Syefeav ifObtain ist2m; Qla villa Objective 1 Researchtneavaia ii s an e i sainifityto qualify for Historic Preservationfurding I Plannin /Parks B Rec Jun -05 City of Allen 26 FY 2006 Budget ' CITY OF ALLEN 2005 Strategic Plan Goal 5 Systematically invest inu�intrastructure Implementation Plan (Three Year Program) City of Allen 27 1=Y 2006 Budget Ilitcate $Ir�reyiLlMContinue to imjgrp� traffic management within the City ct an integrated, synchronized traffic signal system de for improved monitoring and coordination Engineering 2005 JObjeove Identify solution for various intersection int rovements truct Me intersection of Main/Jupiter to allow for kR�nstwO aced, northbound tum movements E ineenn Engineering 2005 Dec -06 truct me intersection of US 75 8 McDermott En ineeri Matruct the intersection of Jupiter B Park Place En ineerin Aug -06 Sbeteav 2 'm I Objective 1 Update cumam department standard operating procedures i i Community Services Completed Objective Increase budget for sidewalk& curb maintenance and IbNin regular program CommSvs/Engineering Completed Objective 3 Begin alley/alley approach replacement program from bond funds CommSvs/Engireernig Completed Objective 4 Develop formal infrastructure O&M for water, sewer, streets drainage and building maintenance Community Services 2005 trareav'+ Objective 1 it StacyRoad Improvement Engineering TBD Objective 2 East Main Street Reconstruction M Enalneedno May -06 Objective 3 Westase II PFM2 n Objective 4 East M591 EE n iinneeeeriri JTunB-DO6 Objective 5 Hed ecox Road En Ineeri Ma -06 Ob'ective6 Hy 5- Exchange to Stacy Engineering Jul -08 Strategy 4 Ida Objective i salimirmnsbuct �.+ Reconstruct Hillside Water Tower to a 2 million gallon composite tank Engineering Jun -09 Objective 2 Expand Custer Pump Station and Construct 6 million gallon wound storage tank Engineering Sep -06 Objective 3 Consbuct Westside Transmission Line from Alma & ethan to Custer Rd Pum Station Engineering Feb -07 Objective 4 Reconsbuct Belz lift station am force main ==Elm Engineering TBD Obective5 Custer Ritl eview 24 inch water line En meed Mar -07 Shams Objectival Cg Senior Activl Center En ineen Jan -05 Objective 2 gELd ('.OnafNLt a Service Cantor E insert Feb -10 Objective 3 Construct new Fire Stations E29ineenM TBD Objective 4 Renovate old Libra facili En meed Jan -06 Objective oevelop plan for the ado five reuse of cily facilities Engineering TBD Strategy Objective 1 Initial identification of potentia bond pro acts E ineerin Feb -05 Objective 2 Select a citizens committee for the 2007-2012 bond am Ciry Secretary Jul -OB Obective 3 Hold a G.O. bond election En ineerin Nov -08 Objective 4 Sell bonds for new CIP ram Engineering Jun -07 City of Allen 27 1=Y 2006 Budget CITY OF ALLEN 2005 Strategic Plan Implementation Plan ' (Three Year Program) 11 City of Allen 28 FY 2006 Budget Ob'ectivet ISurvey volunteer needs I city Secreta Cam letetl Objective2 Provide guidelines foradministedng city-wide volunteer City Secretary o ra1prm Completed Objective 3 P ram implementation I city secretary 1 2005 Strategy 2W Yin, Objective 1 Research the use of mobile data units in the field Information Technocirt, 2004 Objective 2 Expand use of GIS tools Planning Mar -05 Objective 3 CCCC/City of Allen facility connectivity Information Technology Mar -05 Objective 4 Utilize VOIP (Voice over Internet Protocol) for City facilities Information Technology 2005 May-05 interconnect all Ci Facilities in the County Objective 5 Wonting with Collin County on an Interlocal Agreement to=SmretaN Objective 6 Council votl system to Council Chambers Jun -05 Objective 7 Bar Code Enhancements for Records Center Boxes Oct -05 Sirabirgy urces progilims to become the I tir ft " m I / ' Objective 1 Recruit staff by offering non-traditional and creative work Human Resources 2006 environment Objective Desion and establish diversity program Human Resources AM -05 Objective 3 Develop a retention/professional development program for Human Resources Ongoing city employees Objective 4 Comprehensive Customer Service Program Human Resources Jun -05 Ob'active 5 Enhance o animbon-wide training rams Information Technology Jun -05 Objective 6 Ensure competitive pay and benefits Human Resources Onoolnq Objective? Partnership with other organizations for Human Resources Human Resources Ongoing Training and Benefits Strateon, Obtain All -A Objective 1 Obtain All -America City Status mlNPublic & Media Rell Mar -07 ;SAY n ... -5 Objective 1 N otiale Gas Franchise Agreements Administration Jun -05 Objective 2 Negotiate Electric Franchise Agree ants Administration Completed Objective 3 Negotiate Cable Franchise Agreement with Grande Communications Administration Completed Strateov 6 Objective Research feasibility of implementing a city-wide document City Secretary May -05 imaging and retrieval system including a cost analysis Shateov 7 t;onnnuo to minnialn. Objeclivo t Continue to investigate the feasibility ore -commerce and implement on-line registration for Parks & Rec IT/Public 8 Media Rei. Mar -05 Objective 2 Review efficiency of maintains the web -site Intormation TechnolN ICom Icted Objective 3 Continue to Investigate the leasu,shy of woe streaming 8 video-onEemand Public & Media Relations Completed City of Allen 28 FY 2006 Budget CITY OF ALLEN Implementation Plan 2005 Strategic Plan (Three Year Program) Goa/ 6 Achievee Operational excellence in Cityyovernment services ' City of Allen 29 FY 2006 Budget Obtain TML 6 NLC Awards Ob'ectiva 1 A I forTML Municipal Excellence Awards Administration May -05 Ob'ective 2 A I for NLC Awards I Administration I Jun -05 Shateav 9EE H anagment Objective 1 Improve processing using technology available with Finance/Human Res. Sep -05 existing HTE oavroff & Human Resources applicabons Objective 2 Continue to lower tax rate Finance Jun -05 Objective 3 MaintaiNsustain nanciell sound organization Finance Jun -05 Objective Develop policy/procedures ror acceptance of electronic bids or ro sal! Finance Apr -05 Objective 5 Improve processing methods and implementtechrwlogy than es Finance May -06 Ohand understand a impac o 'ective 6 na yze Finance Oct -05 Strategy 19 n 1 - Objective 1 Improve Ci" Electric Usage efficiency in consonance with Senate Bill 5 -reduce 5% per year for 5 years Community Services 2007 Objective 2 Conduct studies to find opportunities to reduce electric consumption Community Services Completed Objective 3 Strategically Planning for improvement in electric efficiency or reduction of electric use e Community Services Ongoing Objective 4 Incorporate facuirry eiecunc efficiency design review r a future facility designs Comm Svcs/Engineering Ongoing ' City of Allen 29 FY 2006 Budget CITY OF ALLEN FISCAL YEAR 2005-2006 Investment Policies Investments are categorized into three categories as defined by GASB Statement No. 3 to give an indication of the level of risk assumed by the entity at year end: Category 1 includes investments that are insured or registered or for which the securities are held by the City or its agents in the City s name. Category 2 includes uninsured and unregistered investments for which the securities are held by the counterparty's trust department or agent in the City's name. Category 3 includes uninsured and unregistered investments for which the securities are held by the counterparty, or by its trust department or agent but not in the City's name. At September 30, 2004, the City had no Category 2 or 3 investments. The City, AEDC and CDC invest in TexPool, which is an investment fund authorized by the Texas Legislature and operated by the Texas Treasury Safekeeping Trust Company. Pursuant to the TexPool Participation Agreement, administrative and investment services to TexPool are provided by Lehman Brothers Inc. and Federated Investors, Inc. ('Lehman and Federated"), under an agreement with the Comptroller, acting on behalf of the Trust Company. The Comptroller maintains oversight of the services provided to TexPool by Lehman and Federated. The purpose of TexPool is to allow for the pooling of public funds to provide a higher yield on the pooled investment than would be possible with the investment of the individual public entity's funds. TexPool investments are subject to the same investment policies maintained by the State Treasury for all state funds. The Legislature has authorized only certain investment instruments for public funds, including repurchase agreements, U.S. Treasury bills and bonds, securities of other U.S. govemment agencies, commercial paper and other safe instruments. The investment in TexPool and any accrued interest may be redeemed at the City's discretion. The City's position in the pool is not materially different from the value of the pool shares. The City's investment policy allows up to 100% of the portfolio to be in non -callable agencies and 70% in callable agencies. In FY2005, the City changed the policy to allow the percentage of the portfolio in commercial paper to increase from 10% to 20% of the total portfolio. Other Financial Practices Although not formally adopted policies, the City of Allen follows a set of guidelines that address the need for a long-term view, seek stability, and ensure that finances will be managed ' conservatively. The following are the key practices adhered to by the City's management. Balanced Budget The City is committed to a balanced budget, and provides full disclosure ' when a deviation from a balanced budget is planned, or when one occurs. The City defines a balanced budget as one in which total appropriated expenditures are equal to or less than total , projected revenues plus beginning fund balances. City of Allen 30 FY 2006 Budget , Long -Range Planning The City supports a financial planning process that assesses the long- term financial implications of current and proposed operating and capital budgets, cash management and investment policies. This is evidenced by the City's Capital Improvements Program and the related long-term debt projections. Revenue Diversification The City is cognizant of the fact that a diversity of revenue sources is important in order to improve it's ability to handle fluctuations in individual sources. The City continues to search for new revenue sources, while monitoring economic and legislative threats to current sources. Use of One-time Revenues The City of Allen does not use one-time revenues for ongoing expenditures. Similarly, it does not allow ongoing expenditures to result in a decrease to fund balance in any fund. Debt Capacity Issuanceand Management The City of Allen only uses debt for long-term financing of capital projects, with the length of the debt not to exceed the useful life of the associated asset. The City has identified the maximum amount of debt and debt service that should be outstanding at any time (see "Debt Policy", in the Debt Service Fund section, as well as the discussion of debt in the Capital Projects section of this document). Reserves The City maintains a prudent level of financial resources to protect against the need to reduce service levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time expenditures. In the General Fund, that level is 60 days of operating expenses. In the Water and Sewer fund, various bond ordinances require that operating revenues cover the current debt requirement (both principal and interest) by a minimum of 1.2 times. In the Risk Management fund, the City maintains a reserve of at least $500,000 to cover unexpected costs relating to health insurance claims; the City is self-insured for this component of the fund. Beginning in FY2005, the budget plan is to allow this reserve to grow as the number of participants in the health insurance plans increases. Other fund balances are monitored and managed according to the needs of the individual funds. Operatinq / Capital Expenditure Accountability The City compares actual expenditures to budget periodically. Individual departments are encouraged to review reports monthly. The ' Finance department reviews operating revenues and expenditures monthly, recommending adjustments as needed. Financial reports are provided to Council quarterly; status reports for capital projects are provided to Council monthly. City of Allen 31 FY 2006 Budget CITY OF ALLEN ECONOMIC OUTLOOK The City of Allen experienced tremendous growth during the last decade. As the economy continues to recover from the recent economic slowdown, growth is expected to continue at a steady pace for the foreseeable future. Below is a discussion of the recent trends and influencing factors on the City's expectations that form the basis of the assumptions made in projecting major revenue sources. These assumptions affect not only the operating budget for the upcoming year, but also the long term projections as related to debt and capital projects. Economic Outlook Between fiscal years 1995 and 2001, the City of Allen experienced tremendous growth. During that time, the assessed property valuation in Allen increased between 14 percent and 25 percent per year. Growth due to both residential and commercial development contributed significantly to this increase, while property values rose with the economy in general. The population grew between 8 and 13 percent per year, except in 1999 when the population increased by 22 percent over the prior year. Also during this time period, sales tax revenues grew an average of almost 21% per year, with a low of 9% in FY1995 over FY1994, and a high of 33% in FY2001 when compared with amounts received in FY2000. Recent economic conditions have had a noticeable impact on the City of Allen's budget. Although the City has not seen a decline in actual revenues, the rate of growth has slowed significantly. Sales tax growth slowed from 33% in FY2001 to 8% the following year. The effects of the economic downturn on the technology and telecom industries were a major contributing factor to this decrease locally. Also, in 2002 the population grew by 8%, as compared to 13% in 2001. Assessed values continued to grow at the earlier pace for another couple of years: 21 % in 2002, and 18% in 2003. However, the valuation received in July 2003 (for FY2004) was approximately 9% above the 2002 valuation, signaling a slowdown. The valuation increased by about 8% in both 2004 and 2005. The City continues to anticipate steady growth, although at a slower pace than in previous years. Several residential developments are in various stages of completion. The City expects to issue about 1,300 single family permits in FY2006. In addition, two mixed-use developments broke ground in 2005 and are in various stages of development. They are: • Montgomery Farms — 500 acres at the southwest corner of Bethany Road and U.S. Highway 75 will have a shopping center with almost 500,000 square feet and several hundred residences; • Star Creek — 529 acres on S.H.121 at Chelsea Boulevard, just west of U.S.75 will have about 900 single-family homes and will include a large retail and entertainment district on the south side of S.H.121. These developments will have a steady impact on the growth of the City of Allen's assessed valuations, population, and sales tax revenues over the next several years. The City will continue to monitor economic conditions, and is prepared to make adjustments as necessary should circumstances change. City of Allen 32 FY 2006 Budget CITY OF ALLEN REVENUE SUMMARY 2005-2006 FISCAL YEAR The revenue summary section of the budget provides a description and underlying assumptions for the major revenue sources included in the budget. It also includes any significant trends that affect the revenue assumptions in the current and future fiscal years. General Fund Tax Revenue Ad Valorem Taxes Ad Valorem Taxes are the City's largest revenue source; they make up 50.11% of the general fund budgeted revenues and are estimated at $19.4 million for fiscal year 2005-2006. The City's property tax is levied each October 1 on the assessed value listed as of the prior January 1 for all real and certain personal property located in the City. Appraised values are established by the Central Appraisal District of Collin County at 100% of estimated value and certified by the Appraisal Review Board. The assessed value upon which the 2005 levy (for FY 2006) was based is $5,161,661,617. The collection rale is set at 100% and is based on the City's historically high collection rate. The total tax rate was lowered to $.559 per $100 of valuation of which $.37624 per $100 of valuation is for the General Fund operations. The remainder of the tax rate, $.18276 per $100 of valuation, is used for the Debt Service Fund. The City, in an effort to rely less on property taxes has reduced the tax rate the last 13 years. Sales Tax Sales taxes are collected by retailers and remitted to the State Comptroller's Office for the sale of goods and services within the City of Allen. The State returns the portion designated for the City. The City collects 2 cents of the total sales tax collected. One cent is used in the General Fund, and the other 1 cent is split between the Allen Economic Development Corporation and the Allen Community Development Corporation. The City's sales tax collections continue to grow, although at a slower rate than in the last few years, and make up about 21% of the total General Fund revenues. This avoids too heavy a reliance on such an elastic source of revenue. With the growth in previous years, the City Council has made an effort to use sales tax revenue to reduce the property tax rate for the citizens of Allen. City of Allen 33 FY 2006 Budget Tax Revenues and Tax Rate 25,000 0.80 0.70 ;120 000 0.60 " a 15,000 0.50 g 0.40 10,000 -- 0.30 5,000 — — 0.20 e 0.10 0 0.00 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 F——General a Debt Tax Rate Sales Tax Sales taxes are collected by retailers and remitted to the State Comptroller's Office for the sale of goods and services within the City of Allen. The State returns the portion designated for the City. The City collects 2 cents of the total sales tax collected. One cent is used in the General Fund, and the other 1 cent is split between the Allen Economic Development Corporation and the Allen Community Development Corporation. The City's sales tax collections continue to grow, although at a slower rate than in the last few years, and make up about 21% of the total General Fund revenues. This avoids too heavy a reliance on such an elastic source of revenue. With the growth in previous years, the City Council has made an effort to use sales tax revenue to reduce the property tax rate for the citizens of Allen. City of Allen 33 FY 2006 Budget CITY OF ALLEN REVENUE SUMMARY 2005-2006 FISCAL YEAR . rrrrrrr .:rrrrrr / ■ .rrr rrr rrr rrr �f ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ III If 11' .11:- Franchise Taxes Franchise Taxes are received from specific entities that provide utility services to residents and businesses in the City of Allen. Utilities (electric, telephone, gas, and cable) that operate in the City pay this tax for their use of the City's right of way to run their utility lines. Telephone franchise taxes are based on number of access lines. Other franchise taxes are based on a percentage of gross receipts or units of energy sold. Projections are based on population increase and projected utility use. Franchise fees for fiscal year 2005-2006 are projected at $3.8 million. This represents a 3.9% increase from the previous year's revised estimate, reflecting slightly slowed growth compared to previous years. Licenses and Permits Licenses and Permits revenues represent 3.76% of the total projected revenues for the new fiscal year. They are made up of commercial permits, city licensing revenues and inspection fees, and are collected by the Building Inspections department. They include project permits that cover all parts of construction (electrical, plumbing, and mechanical permits and certificate of occupancy fees), specific permits (fences, electric, plumbing, etc.) and service fees (re - inspections, special inspections and special services). Permit activity in FY 2006 is projected to increase from the 2005 revised estimate as existing projects continue to move forward. Single- family residential permits are projected to increase as several new subdivisions begin construction. This is offset by multi -family permits, as no activity is projected for FY2006. Commercial permit revenue is expected to increase slightly over FY2005. The City is optimistic about the future residential and commercial activity mentioned in the Economic Outlook section. Water and Sewer Fund Water & Sewer collection revenues are the revenues collected for the sale of water and disposal of sewage for residential, commercial and apartment usage. Collections for fiscal year 2005- 2006 are budgeted at $12.7 million for water sales and $6.7 million for sewer charges. Water and sewer revenues are budgeted according to the rate study that was completed in 2003, with rates increasing by an average of 6%. A growth rate of 6% is also factored in; this is in line with projections as reflected in the City's Comprehensive Plan. City of Allen 34 FY 2006 Budget CITY OF ALLEN REVENUE SUMMARY 2005-2006 FISCAL YEAR Water and Sewer Revenues $20,000,000 ur $15,000,000 m y $—Tit 10,000,000 m $5,000,000 $0 1998 1999 2000 2001 2002 2003 2004 200SR 2006 01 Water U Sewer Solid Waste Fund These fees are charged for residential, commercial, and apartment garbage collection and solid waste disposal. These fees cover the cost of collection and disposal of this waste by Community Waste Disposal and the North Texas Municipal Water District. Collections for garbage, recycling, commercial collections, and solid waste disposal are projected for fiscal year 2005-2006 at $3.95 million. The increase over the FY2005 budget is primarily due to a combination of growth and a rate increase. Beginning with the FY2004-2005 budget, the majority of the Recycling revenue is included in the total for Solid Waste fees. Solid Waste Revenues $4,000,000 $3,000,000 N N_ a $2,000,000 a rc $1,000,000 $0 1998 1999 2000 2001 2002 2003 2004 2005R 2006 ■ Solid Waste 0 Recycling ■ Hazardous Waste 0 Other City of Allen 35 FY 2006 Budget CITY OF ALLEN COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES FOR FISCAL YEAR 200}2008 General Government 7,959,340 - 538,563 Erne rise Funds Reimbursemts 3.12% General Debt Wa%r8 Solid Drolna0a GoN Fund SwAcs Sewer Was% U011 75,565 Course BEGINNING BALANCE $ 8,838785 f 1%]058 6]98828 E 853,933 E 712,198 1,943,737 E - 1?86,114 - - 1.83% " REVENUES Ad Valorem Taxes 19,828,714 9,594,298 - Sales Tax 8,444,380 - 2,182,633 48,078 141,655 - Franchise Taxes 3,797,409 9,998,207 2,445,913 - - Licenses and Permits 1,481,250 2500,000 Greens B Contributions 2,000 - - - 892,220 " Charges for Services 1,283,152 - 19,625,000 3,920,336 111 1,967,670 Fines 1,540,720 - 287,000 - - " Miacellerwous 47,883 53,290 147,500 35,000 - Interest Earned 337,813 178,570 108,614 21,750 19,840 - Reimbursements 389,873 - 30,000 Operating Transfers In 2411 NO - 10,290 TOTAL REVENUES 39,570,574 9,826,158 20,188,404 3,877,088 984,640 1,967,870 TOTAL AVAILABLE $48409,369 $11,213214 528985032 $ 4,931,019 S 1,697,038 S 1,967.8]0 General Government 7,959,340 - 538,563 Transfers In 30.36% Reimbursemts 3.12% Public Safety 17,722,985 - -- 1.11% Public Warks 3,199,644 - 13,206,588 3,877,981 75,565 - Cullure 8 Recreation 8,900,255 - - - - 1,943,737 Community Development 1?86,114 - - 1.83% " Grant Administration - TrensfersOut 608.600 - 2,182,633 48,078 141,655 - DebtServloe - 9,998,207 2,445,913 - - Capital Projects 2500,000 TOTAL EXPENDITURES 40,156,938 9,998,207 2,871,8- 3,828,059 892,220 1,943,737 ENDING BALANCE E 8252431 E 121500] $ 8,113,335 $ 1,004-960 804.818 S 23,933 Distribution of Revenues - All Funds Gpera6ng Ad Valorem Taxes Transfers In 30.36% Reimbursemts 3.12% 0.50% Interest Earned 1.11% Sales Tax Miscellaneous 17.36% . 109% Franchise Taxes 3.92% Fines Licenses and 1.87% Permits 1.53% Charges for Grants 8 Services Contributions 37.32% 1.83% C'Ty of Alen 36 FY 2008 Budget ' CITY OF ALLEN COMBINED BUDGET SUMMARY OF REVENUES A FOR FISCAL YEAR 20052006 S elel Revenue Internal Service Funds Can end Units TOW Perk, 8, Recna6on A,=,, Hotel Rental Occu .Tae Gmnq 8 S a1 Ray. Rapleamend Rlek Fund Mana amend Economic Dewlo nd Community Devel man( All Funds 20052006 $ 165,021 $ 123.UM $ IaAZV a 3a,aaa a odograt aI 4.uou.% 1 1 0 Debi Service_ - 13.65% Capital Projects Grant Administration - - - - - 29,423,012 " - - - - - 4,186,855 4,186,855 16,818,070 " - - - - - 3,797,409 " - - - - - 1,487,250 - - 1,772,278 - - - - 1,774,278 2,105,228 - - 968,675 5,330,189 - - 36,163,250 " - - - 1,807,720 108,580 288.377 374,350 - - - - - 1,052,980 6,200 5,100 2)50 15,350 118,800 23,000 135,700 102,900 1,075,987 - - - - 65,931 - - 485,804 S 2 558029 $ 416.573 $ 450,520 $ 2,060,351 $ 5.453.027 S 6.483,962 S 9,302.M $ 5,983,447 $ 127.912.217 25,900 5,491,818 4,980,015 - 18,993,836 231,842 - - - 17,954,827 - - 14,500 - - - 21,049,276 2,361.804 287,112 298,420 - 122,820 - - - 13,914,048 - - - 551,980 2,318,094 1.999,452 - - - 1,991 - - - 36,000 3,016,968 841,454 13,285,574 S 196.425 $ 129,461 $ 152,100 $ 60.899 $ 5,057,865 $ 992.144 $ 4,322,951 $ 2.228.513 $ 30554842 Distribution of Expenditures - All Funds Transfers Out 3.10% Debi Service_ 13.65% Capital Projects Grant Administration 4.96% 2.05% General Government Community 19.51% 1429% Public Works 21.62% 18.44% City of Alien 37 FY 2006 Budget City of Allen Organizational Chart City of Allen 38 r T tuuo ouupaL CITY OF ALLEN STAFFING FISCAL YEAR 2005-2006 All positions are shown as full-time equivalents (FTE). Includes 21.95 FTE's moved from Parks & Recreation Special Revenue Fund. Increase of 44.63 includes 22.68 new FTE's plus 21.95 FTE's mentioned above. Two positions to be transferred to the General fund May 2006. These are shown as new positions in the General fund. Decrease of 19.95 includes 2 new FTE's minus 21.95 FTE's moved to General fund. 1 City of Allen 39 FY 2006 Budget ACTUAL ORIGINAL REVISED PROPOSED Increase (Decrease) General Fund 2003-2004 20042005 W042005 2005-2006 FY2005 to FY2006 City Secretary 2.00 2.00 2.00 2.00 - Municipal Court 9.00 9.00 9.00 9.00 - City Administration 5.50 5.50 5.50 5.50 - Public & Media Relations 3.00 3.50 3.50 3.50 - I.T. 5.00 5.00 5.00 5.00 - Human Resources 5.00 4.00 4.00 4.00 - Police 116.50 121.00 123.00 132.00 9.00 Parks & Recreation' 48.25 51.25 51.25 79.20 27.95 Library 21.25 28.73 28.73 33.41 4.68 Fire 86.00 87.00 87.00 88.00 1.00 Building & Code Compliance 18.00 16.00 16.00 16.00 - Planning & Development 7.00 10.00 10.00 10.00 - Community Services 23.00 25.00 25.00 26.00 1.00 Finance 12.75 12.75 12.75 13.75 1.00 Engineering 15.00 15.00 15.00 15.00 Total General Fund- 377.25 395.73 397.73 442.36 44.63 Water & Sewer Fund 50.50 53.50 53.50 56.50 3.00 Solid Waste Fund- 6.00 6.00 6.00 4.00 (2.00) Drainage Fund 6.00 6.00 6.00 6.00 - Goff Course Fund - 25.00 25.00 34.00 9.00 Parks & Rec. Special Revenue Fund" 60.60 64.98 64.98 45.03 (19.95) Economic Development Fund 3.00 3.00 3.00 3.00 - Risk Management Fund 1.00 2.00 2.00 2.00 Total City of Allen Employees all Funds 504.35 556.21 558.21 592.89 34.68 All positions are shown as full-time equivalents (FTE). Includes 21.95 FTE's moved from Parks & Recreation Special Revenue Fund. Increase of 44.63 includes 22.68 new FTE's plus 21.95 FTE's mentioned above. Two positions to be transferred to the General fund May 2006. These are shown as new positions in the General fund. Decrease of 19.95 includes 2 new FTE's minus 21.95 FTE's moved to General fund. 1 City of Allen 39 FY 2006 Budget �1 CITY OF ALLEN CITY OF ALLEN GENERALFUND REVENUE AND EXPENDITURE SUMMARY FISCAL YEAR 2005.2006 2003-2004 ACTUAL 16,058,385 2004-2005 BUDGET 2004-2005 AMENDED 2005-2006 B.UQGET BEGINNING FUND BALANCE $ 7,377,748 7,120,306 8,096,000 7,784,360 8,444,360 $ 7,996,343 $ _ 8,372,112 $ 8,838,795 Ad Valorem Taxes 16,058,385 17,400,418 17,496,065 19,828,714 Sales Tax 7,120,306 8,096,000 7,784,360 8,444,360 Franchise Taxes 3,564,999 3,647,545 3,655,595 3,797,409 Licenses and Permits 1,334,768 1,307,450 1,319,240 1,487,250 Contributions 6,069 - 3,262 2,000 Charges for Services 1,269,194 1,225,382 1,371,882 1,283,152 Fines 1,470,473 1,541,689 1,483,600 1,540,720 Miscellaneous 82,752 32,010 152,243 47,883 Interest Earned 252,032 277,495 288,529 337,613 Reimbursements 593,803 340,400 440,026 389,873 Operating Transfers In 2,280,743 2,344,115 2,338,115 2,411,600 TOTAL OPERATING REVENUES $ 34,033,524 $ 36,212,504 $ 36,332,817 S 39,570,574 ' TOTAL AVAILABLE EXPENDITURES $ 41,411,272 $ 44,208,847 $ 44,705,029 $ 48,409,369 ' General Government 5,325,966 7,022,669 6,948,625 7,959,340 Public Safety 14,692,247 16,201,661 16,150,009 17,722,985 Public Works 2,777,594 3,078,409 3,032,476 3,199,644 ' Culture & Recreation 5,487,179 6,425,984 6,315,766 8,900,255 Community Development 1,392,336 1,702,886 1,714,516 1,766,114 TOTAL OPERATING EXPENDITURES $ 29,875,322 $ 34,431,609 $ 34,161,392 $ 39,548,338 ' FUND BALANCE BEFORE TRANSFERS $ 11,735,950 $ 9,777,238 $ 10,543,637 $ 8,861,031 ' Transfers Out TOTAL GENERAL FUND EXPENDITURES $ 2,585,719 32,261,041 $ 1,780,895 36,212,504 $ 1,704,842 35,866,234 $ 608,600 40,156,938 ENDING FUND BALANCE $ 9,150,231 $ 7,996,343 $ 8,838,795 $ 8,252,431 DAYS OPERATIONAL EXPENSES IN RESERVE 75.0 Fund Balance Required: 60 days operational expenses $ 6,601,140 1 ' City of Allen FY 2006 Budget 41 1 1 1 1 1 1 CITY OF ALLEN � 1 1 1 1 1 1 1 1 1 1 GENERAL FUND REVENUE FY 2005-2006 Franchise Taxes Licenses and 9.60 % Permits Charges for Sales Tax 3.76 0 Services 3.24°/ 21.34 % Fines 3.89° Miscellaneous 0.12 % Interest Earned 0.85% Reimbursements 0.99% Ad Valorem Taxes Transfers In 50,11% 6.10% EXPENDITURES BY FUNCTION FY 2005-2006 Community Development Culture & 4.40% Transfers Out Recreation 1.52% 22.18° General Government 19.82% Public Works 7.97% Public Safety 44.13% City of Allen 43 FY 2006 Budget CITY OF ALLEN GENERALFUND REVENUES FISCAL YEAR 2006.2006 2003-2004 20042005 2004-2005 2005-2006 REVENUE - DETAIL ACTUAL BUDGET AMENDED BUnQFT PROPERTYTAXES Current $ 15,770,092 $ 17,142,313 $ 17,056,595 $ 19,420,234 , Delinquent 148,551 116,855 203,430 187,915 Penalty & Interest 91,670 60,000 100,890 110,855 Miscellaneous 48,072 - 440 - ' Rollback 81,250 134,710 109,710 SUBTOTAL $ 16,058,385 17,400,418 $ 17,496,065 $ 19,828,714 SALES TAX Municipal Sales Tax 7,064,601 8,044,000 7,717,710 8,373,710 Mixed Drink Tax 55,705 0 52,00026'62 2,00 66,650 70,650 SUBTOTAL $ 7,120,306 $ 8,096,000 $ 7,78 4,380 $ 8,444,360 ' FRANCHISE TAXES Electric 2,102,678 2,305,750 2,225,175 2,343,268 , Gas 528,326 418,785 515,355 489,544 Communication 288,057 331,785 299,999 319,700 Cable 338,294 357,170 357,404 379,505 Solid Waste 307,644 194,575 257,662 265,392 Public Education Govt Access Fee' 39,480 -- SUBTOTAL 8 LICENSES -$ 3,564,999 $ 3,647,545 $ 3,655,595$ 3,797,409 , PERMITS Single Family Permits 693,283 840,000 660,000 792,000 Multi -Family Permits 125,600 - 135,200 140,000 , Commercial Permits 188,028 187,500 234,375 243,500 Building Permits -Other 155,330 130,000 130,000 143,000 Tree Permits 13,761 1,500 600 1,500 Uniform Fire Code Permits 20,162 18,000 19,650 20,000 ' Health Permits 31,567 33,000 33,000 37,000 Sign Permits 36,290 35,000 35,000 36,750 Clearing & Grading Permit 1,950 1,000 2,700 2,000 , Development Permits 3,350 1,800 4,000 2,500 Animal Licenses 34,642 34,000 36,500 40,000 Licenses & Registrations 30,805 25,650 28,215 29,000 , SUBTOTAL $ 1,334,768 $ 1,307,450 $ 1,319,240 1,487,250 CONTRIBUTIONS Donations/Sponsorships 6,069 - 3,282 2,000 ' SUBTOTAL $ 6,069 $ - $ 3,262 $ 2,000 CHARGES FOR SERV^CE Court Fees 28,398 29,560 29,560 30,447 1 Teen Court 1,420 1,200 1,200 1,200 Arrest Fees 65,550 69,422 69,422 71,505 Alarm Registration Fees 103,700 100,000 103,000 105,000 ' • PEG fees are now accounted for in the Grants and Special Revenue fund. , City of Allen FY 2006 Budget , 44 CITY OF ALLEN GENERALFUND REVENUES FISCAL YEAR 2005.2006 2003-2004 20042005 20042005 2005-2006 ACTUAL BUDGET AMENDED BUDGET ' CHARGES FOR SERVICE - cont Police Reports 8,994 9,000 10,000 11,000 Finger Print Revenue 7,975 7,500 10,000 12,000 Reproduction Revenues 4,381 5,000 4,000 5,000 ' Ambulance Services 480,804 450,000 490,000 490,000 Fire Reinspections 1,325 1,500 1,500 2,000 Reinspection Fees 194,710 265,000 265,000 265,000 ' Zoning/Platting/Admin Fees 93,375 75,000 95,000 90,000 200,000 Inspection Fees 263,379 205,800 275,000 Special Activities/Recreation Fees 15,183 6,400 18,200 - ' SUBTOTAL $ 1,269,194 1,225,382 $ 1,371,882 $ 1,283,152 FINES &FORFEITURES Court Fines 1,391,910 1,454,689 1,413,600 1,452,720 False Alann Fines 19,225 17,000 20,000 23,000 Library Fines 59,338 70,000 50,000 65,000 SUBTOTAL $ 1,470,473 $ 1,541,689 $ 1,483,600 $ 1,540,720 ' MISCELLANEOUS Sale of Land/Buildings 19,133 - - - Auction Revenue Interest 32,599 252,032 1,500 277,495 19,130 288,529 4,043 337,613 Street Light Surcharge 15,130 30,000 30,000 20,000 Miscellaneous 15,890510 103,113 23,840 ' SUBTOTAL $ 334,784 $ 309,505 $ 440,772 $ 385,496 REIMBURSEMENTS School Resource Officer 267,027 245,000 245,000 259,700 Street Sign Reimbursement 3,918 10,000 1,000 1,500 Other Reimbursements 322,858 85,400 194,026 128,673 SUBTOTAL $ 593,803 $ 340,400 440,026 $ 389,873 OTHER FINANCING SOURCES Operating Transfer In 2,280,743 2,344,115 2,338,115 2,411,600 SUBTOTAL $ 2,280,743 $ 2,344,115 1% 2,338,115 $ 2,411,600 TOTAL OPERATING REVENUES $ 34,033,524 $ 36,212,504 36,332,917 39,570,574 City of Allen FY 2006 Budget 45 CITY OF ALLEN TAXSTRUCTURE FISCAL YEAR 2005-2006 ASSESSED VALUE (Final) - 2005 Tac Year $ 5161 661,317 REVENUE AT $.559 PER $100 VALUATION $ 28,853,687 CONTRIBUTION TO DEBT SERVICE $ 9,433,453 CONTRIBUTION TO GENERAL FUND 100.0% COLLECTION RATE $ 19.420,234 TAX RATE DISTRIBUTION RATE PERCENT AMOUNT GENERALFUND 0.37624 67.31% $ 19,420,234 DEBT SERVICE FUND 0.18276 32.69% 9,433,453 0.55900 100.00 $$ 28,853,687 City of Allen 46 FY 2006 Budget CITY OF ALLEN REVENUE ASSUMPTIONS FISCAL YEAR 2005-2006 Assumptions Used for Projecting 20052006 Revenues City of Allen 47 FY 2006 Budget 1. Tax rate used = $ .559 ' - Based upon certified FY06 appraised value of $5,161,661,317 (7.8% increase) - FY05 final assessed value = $4,785,147,808 2. Growth in sales tax revenue of 5.7% over FY05 revised budget ' - FY2005 sales taxes through July are 10.6% greater than the same period FY04 3. Overall City growth - FY06 Residential growth projected at 1,320 permits - FY06 Commercial growth projected at 3.9% for anticipated development - FY06 Multi -family growth projected at 3.5% based upon discussions with developers ' 4. Population - FY06 approximately 76,119 5. Franchise fees ' Electric: TU electric franchise projected at a 4.46% increase over the revised FY05 budget COSery and GCEC electric franchises projected at a combined 9.89% increase over the revised FY05 budget ' Gas: TXU gas franchise projected at 8.6% decrease from the revised FY05 budget CoSery gas franchise projected at a 10.0% increase over the revised FY05 budget Note: The decrease in the TXU gas franchise Is due to a contractual change in the timing of ' payments. Beginning in 2006, payments will be received quarterly instead of annually, and only three quarters will be received in FY2006. The payment for all of calendar year 2005 was received in July 2005. Telephone: SWB Communications - Access line fees projected at an increase of 4.8% Access line fees for other providers projected at 10.0% above revised FY05 Cable: Cable franchise fees projected at 6.2% above revised FY05 City of Allen 47 FY 2006 Budget CITY OF ALLEN GENERALFUND ' EXPENDITURES BY FUNCTION FISCAL YEAR 2005-2006 " 2003-2004 ACTUAL 2004-2005 BUDGET 2004-2005 AMENDED 2005-2006 BUDGET , n ralGovernment' City Secretary 204,119 216,818 223,837 233,566 Municipal Court 426,378 560,718 471,414 570,503 City Administration 456,519 539,716 555,657 570,531 Public & Media Relations 224,508 288,409 236,879 290,661 Information Technology 749,007 887,284 957,002 984,809 Human Resources 505,242 491,060 493,781 486,386 Internal Services 1,212,047 2,279,341 2,261,952 2,907,800 Building Maintenance 673,471 823,041 812,112 893,643 , Finance 874,675 936,282 935,991 11021,441 Total General Government Pubf c SafeM $ 5,325,966 $ 7,022,669 $ 6,948,625 $ 7,959,340 ' Police 8,020,261 8,942,236 8,876,050 9,821,031 Fire 8,671,986 7,259,425 7,273,959 7,901,954 Total Public Safety $ 14,692,247 $ 16,201,661 $ 16,150,009 17,722,985 Public Works: Community Services Administration 267,315 285,242 277,564 286,008' Streets 824,075 895,745 863,232 914,336 Engineering 1,686,2041,897,422 1,891,880 1,999,300 Total Public Works $ 2,777,594 S 3,078,409 $ 3,032,476 3,199,644' C,dt ire& Re^r_ se tion: Parks & Recreation 4,155,043 4,642,218 4,584,155 6,819,574 Library 1,332,136 1,783,766 1,731,611 2,080,681 ' Total Culture & Recreation $ 5,487,179 $ 6,425,984 $ 6,315,765 $ 8,900,255 Communn Q0Y0JQlonmenl. ' Building & Code Compliance 884,274 963,237 971,049 1,005,388 Planning & Development 508,062 739,649 743,467 760,726 Total Community Development S 1,392,336 $ 1,702,886 $ 1,714,516 $ 1,766,114' TOTAL OPERATING EXPENDITURES $ 29,675,322 $ 34,431,609 $ 34,161,392 $ 39,548,338 Total Transfers Out $ 2,585,719 $ 1,780,895 $ 1,704,842 $ 608,600' TOTAL EXPENDITURES $ 32,261,041 36,212,504 $ 35,866,234 40,156,938' 1 City of Allen FY 2006 Budget ' 48 CITY OF ALLEN EXPENDITURE CLASSIFICATION AS A PERCENT OF TOTAL GENERAL FUND BUDGET FISCAL YEAR 2005-2006 2004-2005 2003-2004 %OF REVISED %OF 2005-2006 %OF CLASSIFICATION ACTUAL ACTUAL BUDGET BUDGEBUDGEBUDGET BUDGET Personnel Services $ 22,233,931 68.92% $ 24,329,113 67.83% $ 28,453,664 70.86% Operations 5,940,569 18.41% 8,119,083 22.64% 9,084,609 22.62% Professional Services 1,177,605 3.65% 1,407,372 3.92% 1,666,551 4.15% Capital 323,217 1.00% 305,824 0.85% 343,514 0.86% Transfers 2,585,719 8.01% 1,704,842 4.75% 608,600 1.52% TOTAL $ 32,261,041 $ 35,866,234 $ 40,156,938 General Fund Expenditures By Classification Operations 22.62% Professional Services 4.15% Capital 0.86% Personnel Transfers Services 1.52% 70.86% City or Allen 49 FY 2006 Budget 1 1 1 1 1 1 1 CITY ALLEN � 1 1 1 i 1 1 1 i 1 1 CITY SECRETARY DIVISIONS CITY SECRETARY 001-1000-411 MAYOR S COUNCIL 001-1010411 City Secretary 1 Senior Adminilrath a Assistant 1 City of Allen 51 FY 2006 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND CITY SECRETARY 001-1000-411 DEPARTMENT DESCRIPTION The City Secretary's Office is responsible for the administration of city elections, citywide Records Management Program, and the annual Board and Commission appointment process. The Office operates the Municipal Records Center for the storage of inactive city records until such time as those records may be disposed of and to identify, preserve, and serve as custodian of the city's historical records. DEPARTMENT NARRATIVE Accomplishments for FY 2005: Coordinated the annual orientation program for newly appointed and reappointed Board and Commission members Implemented a citywide Open Government Policy Maintained adequate Records Center, disposed of city records in accordance with the Texas State Library requirements Objectives for FY 2006: :• Respond promptly to requests for documents so that customers receive information in a timely manner Publish legal notices to satisfy State law and to inform the public through print media Maintain official City Records to ensure the efficient retrieval of those records ❖ Administer City Elections in accordance with State Law being unbiased and ethical in the process :• Provide increased support and training for • the records management program ensuring compliance with the Texas State Library guidelines for records management ❖ Complete the feasibility study of implementing a citywide imaging program per the stratebic plan Conducted annual open records and open Continue the program to encourage and meetings training program for city personnel increase voter participation in city elections in conjunction with the Public and Media Relations Officer Continue annual open records and open meetings training program for city :• Coordinated the Administrative Support personnel Team ❖ Codified the City of Allen's Land Development Code and completed Supplement No. 1 to the Code of Ordinances :• Continued research on the feasibility of implementing a citywide imaging program with a committee of staff members i Conducted Records Management training for Records Liaison Officers City of Allen 52 FY 2006 Budget ' FUND GENERAL FUND DEPARTMENT CITY SECRETARY 2004-2005 ACCOUNT 001-1000411 EXPENDITURE SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 96,979 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION 672 - - 182 Personnel Services 118,710 124,626 126,998 133,398 Operations 85,409 92,192 96,839 100,168 Professional Services - - - - Capital 9,093 793 876 857 DEPARTMENTTOTAL $ 204,119 $ 216,818 E 223,637 $ 233,566 PERSONNEL SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET FULL TIME Citv Secretary 1 1 1 1 Administrative Assistant TOTAL FULL TIME DETAIL ?r's Compensation i Insurance I Insurance term Disability surance Ie Spending SUBTOTAL ATIONS rences & Training & Subscripbons le ig & Reproduction tising ig & Receptions ance Codification ' City of Allen 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET 93,161 96,979 98,762 103,031 480 576 576 672 - - 182 193 7,061 7,336 7,461 7,761 8,955 9,863 10,146 10,598 281 322 298 322 7,367 8,018 8,019 9,093 793 876 857 965 251 260 305 344 280 276 284 310 21,662 27,045 26,940 22,962 2,394 987 986 1,065 161 300 300 71 2,818 2,700 3,240 1,940 6,915 5,000 6,066 5,000 14,030 16,000 15,929 13,205 7,893 14,000 14,000 11,000 53 FY 2006 Budget FUND GENERAL FUND DEPARTMENT CITY SECRETARY ACCOUNT 001-1000-411 2003-2004 20042005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET OPERATIONS - cont. Office Supplies 6,210 5,450 3,698 1,000 Boards & Commissions 4,750 6,500 6,415 5,000 Small Tools & Minor Equipment 1,423 250 9,706 - Equipment Maintenance 320 1,000 500 515 Professional Services 877 1,200 1,200 2,250 Mayor& Council Payments 1,970 2,160 1,990 2,160 Elections 13,469 9,000 562 9,000 Records Management 517 600 5,107 25,000 SUBTOTAL $ 85,409 $ 92,192 $ 96,839 $ 100,168 DEPARTMENT TOTALS $ 204,119 $ 216,818 $ 223,837 $ 233,566 CAPITAL EXPENDITURES LIST No capital items City of Allen 54 FY 2006 Budget MUNICIPAL COURT DIVISIONS MUNICIPAL COURT 001-1200-012 Finance Director Municipal Court Administrator 1 Municipal Court Supervisor Wanantoffcer/Bailiff 1 1 Deputy Court Clerk Senior Court Clerk 5 'Also reports to Patrol Services Captain in Police Deparlvent City of Allen 55 FY 2006 Budqet (FUND DEPARTMENT ACCOUNTI GENERAL FUND MUNICIPAL COURT 001-1200-412 DEPARTMENT DESCRIPTION The Municipal Court is responsible for the maintenance of court records on the disposition of cases, the issuance of warrants for those individuals who do not meet their obligations to the court, and the collection of fines. DEPARTMENT NARRATIVE Accomplishments for FY 2005: ❖ Implemented APS Hand Held Ticket Writers. :• Held second "warrant round up" to collect on outstanding warrants. :• Jury selection was automated through our new court software system. Objectives for FY 2006: Investigate possibility of paying court fines over the telephone and/or intemet ❖ Continue to improve warrant collections by serving current warrants. Explore potential of expanding community service program. ❖ Continue to identify and implement methods to improve customer service in municipal court. :• Complete and implement standard operating procedures manual for the municipal court ❖ Additional training on report writing module on PCSS software. Investigate possibility of implementing • imaging on the PCSS software system for all court documents. Major Budget Items: ❖ Court will move to the new facility around November 2005. City of Allen 56 FY 2006 Budget EXPENDITURE SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 395,799 485,244 424,502 447,466 Operations 18,777 53,212 32,912 105,517 Professional Services 11,802 17,202 14,000 17,520 Capital 10,020 5,060 23,030 23,768 DEPARTMENT TOTAL $ 426,378 $ 560,718 $ 471,414 $ 570,503 Worker's Compensation 918 2,801 1,003 PERSONNEL SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 53,155 ACTUAL BUDGET AMENDED BUDGET FULL TIME Long-term Disability 767 941 936 Municipal Court Administrator 1 1 1 1 Municipal Court Supervisor 1 1 1 1 Senior Court Clerk 0 0 0 1 Deputy Court Clerk 5 5 5 4 Municipal Court Judge 1 1 1 1 Police (Warrant) Officer' 1 1 1 1 TOTAL FULL TIME 9 9 9 9 . Partially funded by Court Security fee revenue. EXPENDITURE DETAIL 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 295,383 352,454 310,833 323,834 Longevity 1,428 1,360 1,360 1,816 Overtime 13,336 3,000 3,320 4,560 FICA 10,020 26,192 23,030 23,768 TMRS 29,685 35,771 32,085 33,281 Worker's Compensation 918 2,801 1,003 1,010 Health Insurance 40,018 56,868 47,371 53,155 Dental Insurance 3,472 4,823 3,763 4,184 Long-term Disability 767 941 936 1,016 Life Insurance 659 734 679 733 Flexible Spending 113 300 122 109 SUBTOTAL $ 395,799 $ 485,244 $ 424,502 $ 447,466 OPERATIONS Conferences & Training 4,760 7,515 3,515 5,050 Dues & Subscriptions 144 1,000 1,000 575 Mileage 414 500 500 175 Electricity - - - 69,850 Water - - - 1,160 Printing & Reproduction 6,347 9,700 9,700 8,000 Advertising 315 500 - 500 Jury Fees 1,854 4,000 4,000 2,000 Teen Court 1,000 200 1,000 ' City of Allen 57 FY 2006 Budget FUND GENERAL FUND DEPARTMENT MUNICIPAL COURT ACCOUNT 001-1200412 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET OPERATIONS - cont. Vehicle & Equipment Replacement - 7,097 7,097 10,107 Office Supplies 3,375 5,400 5,400 5,600 Small Tools & Minor Equipment 1,568 15,000 - - Equipment Maintenance - 1,500 1,500 1,500 SUBTOTAL $ 18,777 $ 53,212 $ 32,912 $ 105,517 PROFESSIONAL SERVICES Professional Services 4,233 10,202 7,000 10,520 Credit Card Costs 7,569 7,000 7,000 7,000 SUBTOTAL $ 11,802 $ 17,202 $ 14,000 $ 17,520 CAPITAL Computer Equipment - SUBTOTAL $ - $ 5,060 $ - - $ - DEPARTMENT TOTALS $ 426,378 $ 560,718 $ 471,414 $ 570,503 CAPITAL EXPENDITURES LIST No capital items City of Allen 58 FY 2006 Budget CITY ADMINISTRATION DIVISIONS CITY ADMINISTRATION 0011-101-413 PAMRO 001-1530-0413 City Manager 1 Ezeculive Assistant to CM t Assistant City Manager Part-time Assistant City Manager i 5 Sr. Administrative Asst. I Management Analyst i 1 City of Allen 59 FY 2006 Budget FUND DEPARTMENT ACCOUNT GENERALFUND CITY ADMINISTRATION 001-1500-413 DEPARTMENT DESCRIPTION The City Manager serves under the policy direction of the City Council and is responsible for making recommendations to the Council concerning policies and programs and developing methods to ensure the efficient operation of city services. The office of the City Manager coordinates and administers the implementation of ordinances, policies and procedures that will provide for the orderly, positive and planned growth and development of the City of Allen. DEPARTMENT NARRATIVE Accomplishments for FY 2005: ❖ Continued implementation of the City Council's Strategic Plan through facilitating the annual workshop meeting and ensuring goals are accomplished ❖ Continued the City of Allen's commitment to service excellence through the employee P.R.I.D.E. program. The organizational values P.R.I.D.E. stand for People First, Respect, Integrity, Deliver, and Excel. A total of 75% of employees have received an "On the Spot Award" for displaying these values in their service delivery to citizens and co-workers ❖ Ensured the City of Allen is prepared to respond to emergency situations by continued participation in regional Homeland Security efforts ❖ Provided oversight in various construction projects including Allen Civic Plaza, Library and Civic City of Allen 60 Auditorium, Allen Station Park Phase II, and Allen Drive expansion projects ❖ Prepared the annual budget with a reduction of the tax rate for the twelfth straight year Objectives for FY 2006: ❖ Continue to identify and participate in mutually favorable partnerships with other public and private organizations in order to better provide services and benefits to the City of Allen ❖ Continue to execute the policies and directives of the City Council in the areas of communications and City operations Continue to offer employees professional growth and development opportunities while identifying outlets to celebrate organizational successes Encourage creativity, flexibility and accessibility in responding to customers' requests Maintain fiscally responsible policies and procedures to continue to operate the City of Allen in a cost efficient manner FY 2006 Budget ' FUND DEPARTMENT ACCOUNT GENERAL FUND CITY ADMINISTRATION 001-1500-013 EXPENDITURE SUMMARY 2003-2004 20042005 20042005 2005-2006 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 435,711 521,113 528,333 551,810 Operations 15,971 18,603 22,673 18,721 Professional Services 4,837 - 4,651 - CapRal - - - - DEPARTMENT TOTAL­�- $ 456,519 $ 539,716 $ 555,657 53 $ 570,1 PERSONNEL SUMMARY 2003-2004 20042005 20042005 2005-2006 ACTUAL BUDGET AMENDED BUDGET FULL TIME City Manager 1 1 1 1 Assistant City Manager 1 1 1 1 Executive Assistant to City Manager 1 1 1 1 Management Analyst 0 0 0 1 Senior Administrative Assistant 1 1 1 1 Intern 1 1 1 0 TOTAL FULL TIME 5 5 5 5 PART-TIME Temporary Assistant City Manager 0.5 0.5 0.5 0.5 TOTAL PART TIME 0.5 0.5 0.5 0.5 EXPENDITURE DETAIL 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 335,052 407,201 403,264 419,641 Longevity 1,160 1,160 1,160 1,380 Overtime 3,980 5,000 ,5,000 4,139 Deferred Compensation 7,828 8,610 8,446 8,622 FICA 20,875 22,759 28,346 25,446 TMRS 33,230 37,549 39,880 42,701 Workers Compensation 1,057 1,283 1,438 1,351 Health Insurance 23,221 27,568 30,609 37,716 Dental Insurance 2,028 2,583 2,682 3,061 Long -tens Disability 718 689 816 923 Life Insurance 1,013 1,031 1,080 1,213 Flexible Spending 149 280 212 217 Car Allowance 5,400 5,400 5,400 5,400 SUBTOTAL $ 435,711 $ 521,113 $ 528,333 $ 551,810 City of Allen FY 2006 Budget 61 FUND GENERAL FUND DEPARTMENT CITY ADMINISTRATION ACCOUNT 001-1500413 2003-2004 2004-2005 20042005 2005-2006 ACTUAL BUDGET AMENDED BUDGET OPERATIONS Conferences & Training 7,745 8,910 13,145 8,210. Dues & Subscriptions 3,159 3,210 3,518 3,925 Mileage - 100 50 36 Printing & Reproduction 30 150 100 150 Board & Commission Training 1,862 2,200 2,623 2,900 Office Supplies 3,121 4,000 3,237 3,500 Small Tools & Minor Equipment 54 33 - - SUBTOTAL $ 15,971 $ 16,603 $ 22,673 $ 16,721 PROFESSIONAL SERVICES Professional Services 4,837 4,651 SUBTOTAL $ 4,837 $ - $ 4,651 CAPITAL OUTLAY Machinery and Equipment -- SUBTOTAL $ - $ - $ - $ - DEPARTMENT TOTALS $ 456,519 $ 539,716 $ 555,657 $ 570,531 CAPITAL EXPENDITURES LIST No capital items City of Allen FY 2006 Budget 62 PUBLIC AND MEDIA RELATIONS OFFICE DIVISIONS 001-1530413 Assistant City Manager Public and Media Relations Officer Video P1 cerodur Video Production Coordinator Video Production Assistant 5 City of Allen 63 FY 2006 Budget FUND PUBLIC DEPARTMENT DESCRIPTION The Public and Media Relations Office provides information about City government and services to residents and the media. The office produces the City's quarterly newsletter and annual report; oversees the City's website and manages the government access channel, Allen City Television/ACTV-15. The office also helps coordinate special events and works with other city departments regarding education, outreach, and marketing efforts. DEPARTMENT NARRATIVE Accomplishments for FY 2005: Produced a public awareness campaign, "Same Great Service still just a dial away" to announce the transition to new City phone numbers; transition also required coordinating the updates for the City's website •8 Transitioned office from public information to public and media relations to create a more user friendly image and to enhance the development of internal and external relationships to improve the overall communication effort of the City Hosted event protocol training, public information and media training in cooperation with the City Secretary's Office Completed training and participated in the first county -wide emergency management drill Worked with the library staff to produce invitations, informational brochure, program and script for the grand opening event Worked with Parks and Recreation staff to produce logo, invitations and program for the grand opening of The Edge @ Allen Station Park City of Allen 64 001-1530-413 Initiated a Public Outreach Committee to develop a coordinated and enhanced communication effort among all departments Implemented video on demand service to increase the availability to those having access to City Council meetings, P & Z meetings, Access Allen and City News (residents that do not have cable can access programming online) The Public and Media Relations Office's ACTV-15 received a total of 19 state and national awards including a Telly Award; a Leaders in Communication Award from the Texas City Management Association; a first place award for "Wanted: Teen Volunteers" from the National Association of Telecommunications Officers and Advisers Objectives for FY 2006: Work with Public Outreach Committee to enhance communication efforts and develop a more consistent graphic identity among all departments :• Enhance web design and improve • navigation of the website to create a more consistent and professional look from one department to the next :• Update the communication plan Update the event protocol policy :• Update the overall design and name of the Municipal Messenger Assist in research efforts related to e- commerce and web management systems FY 2006 Budget ' FUND DEPARTMENT ACCOUNT GENERAL FUND PUBLIC AND MEDIA RELATIONS 001-1530413 EXPENDITURE SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 186,848 209,909 201,099 210,966 Operations 32,811 52,500 29,480 32,895 Professional Services 4,849 8,000 6,300 46,800 Capital 18,000 DEPARTMENT TOTAL $ 224,608 $ 288,409 $ 236,879 $ 290,661 PERSONNEL SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET FULL TIME Public Information Officer 1 1 1 1 Video Producer 1 1 1 1 Video Production Coordinator 1 1 1 1 TOTAL FULL TIME 3 3 3 3 PARTTIME Video Production Assistant 0.0 0.5 0.5 0.5 TOTAL PART TIME 0.0 0.5 0.5 0.5 EXPENDITURE DETAIL 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 126,445 150,071 139,171 146,690 Longevity 648 656 512 656 Overtime 16,659 13,000 14,822 14,822 FICA 10,688 11,132 10,718 10,570 TMRS 13,865 15,238 15,361 15,058 Worker's Compensation 417 1,342 441 457 Health Insurance 16,104 16,194 17,732 20,112 Dental Insurance 1,314 1,461 1,573 1,772 Long-term Disability 320 361 388 432 Life Insurance 298 334 218 234 Flexible Spending 90 120 163 163 SUBTOTAL $ 186,848 $ 209,909 $ 201,099 $ 210,966 ' City of Allen 65 FY 2006 Budget FUND GENERAL FUND DEPARTMENT PUBLIC AND MEDIA RELATIONS ACCOUNT 001-1530-413 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET OPERATIONS Conferences & Training 2,945 4,050 4,050 3,122 Dues & Subscriptions 3,719 3,700 2,130 3,900 Mileage 169 100 100 36 Clothing & Uniforms 18 200 230 205 Printing & Reproduction 20,114 12,920 16,221 15,700 Advertising 96 5,200 534 600 Audio Visual Expenses 1,641 16,120 1,600 5,455 Gasoline 276 500 350 500 Lease Expenses - 4,500 - - Office Supplies 1,512 2,800 1,765 1,800 Small Tools & Minor Equipment 1,776 2,310 2,000 1,173 Vehicle Maintenance 545 100 500 404 SUBTOTAL $ 32,811 $ 52,500 $ 29,480 $ 32,895 PROFESSIONAL SERVICES Professional Services 4,849 8,000 6,300 46,800 SUBTOTAL $ 4,849 $ 81000 $ 6,300 $ -46,800 CAPITAL OUTLAY Machinery and Equipment - 18,000 - - SUBTOTAL $ - $ 16,000 $ - $ - DEPARTMENT TOTALS $ 224,508 $ 286,409 $ 236,879 $ 290,661 CAPITAL EXPENDITURES LIST No capital items City of Allen FY 2006 Budget , 66 INFORMATION TECHNOLOGY (IT) DIVISIONS IT ADMINISTRATION 001-1610413 IT INTERNAL ITEMS 001-1620413 T Oiredor 1 AS400 System Administrator IT Specialist 1 1 IT Systems Atlministrator IT Technician 1 1 City of Allen 67 FY 2006 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND INFORMATION TECHNOLOGY 001-1600413 DEPARTMENT DESCRIPTION The Information Technology (IT) department's responsibilities include installation and maintenance of hardware and software, supervision and maintenance of the City's technology infrastructure, and support services for the network and desktop environments. The IT staff also provides support to the Library and Emergency Services dispatching systems for continued support to the community. DEPARTMENT NARRATIVE Accomplishments for FY 2005: Upgraded several hard drives on several servers to ensure space for future growth Installed 29 new computers in the new Library and reconfigured all old equipment :• Provided technical support for implementation of the RFID system at the Library :• Installed new internal connections for the Library PC's implementing firewall protections Installed a new HP storage works ultrim tape drive to improve backup efficiencies enabling nightly backups :• Installed an EPO server allowing remote upgrades and maintenance to PC's :• Installed in-house spam filtering software to prevent email spam from entering the workplace :• Completed the CCCC fiber connectivity to City facilities located on the east side of town and relocated the T1 running at those locations to other facilities without connectivity City of Allen 68 Objectives for FY 2006: Add WiFi connections at Celebration Park and Allen Station Park :• Lease a new AS/400 to support all core applications Replace Allen-NT1 which is our oldest server •: Add a new G: drive server and Print server for data storage Purchase a Firekind safe for off -sight storage of the City Secretary's records :• Provide technical support to the e- commerce committee Major Budget Items for FY 2006: Lease a new AS/400 Replace one server and add an additional G: drive server Avg. Number of Days to Resolve IT Requests 2000 2001 2002 2003 2004 zoos FY 2006 Budget ' DITURE SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGE FICATION iel Services 321,088 323,507 323,520 354,391 ins 397,967 485,477 587,182 612,418 Tonal Services 8,000 18,000 21,000 18,000 FICA 21,952 60,300 25,300 19,357 DEPARTMENT TOTAL $ 749,007 $87,294 $ 957,002 $ 984,809 NNEL SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 Health Insurance ACTUAL BUDGET AMENDED BUDGET IME 2,254 2,483 2,252 2,737 Long-term disability 1 1 1 1 Administrator 1 1 1 1 System Administrator 1 1 1 1 ialist 1 1 1 1 nician 1 1 1 1 TOTAL FULL TIME 5 5 5 5 EXPENDITURE DETAIL 2003-2004 20042005 20042005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 238,369 241,892 240,670 260,087 Longevity 884 1,152 1,156 1,268 Overtime 7,941 9,000 9,000 8,259 FICA 18,374 17,959 18,436 19,357 TMRS 23,691 24,572 25,373 26,711 Worker's Compensation 735 802 740 810 Health Insurance 27,598 24,393 24,611 33,674 Dental Insurance 2,254 2,483 2,252 2,737 Long-term disability 638 650 726 869 Life Insurance 563 544 538 619 Flexible Spending 41 60 18 - SUBTOTAL $ 321,088 $ 323,507 $ 323,520 $ 354,391 OPERATING EXPENSES Conferences & Training 12,829 17,411 17,411 11,120 Dues & Subscriptions 371 810 810 810 Telephone 47,913 80,360 80,360 85,160 Printing & Reproduction - 150 150 150 Rentals & Leasing 76 100 100 100 Database Services 5,992 10,000 10,000 10,000 Computer Costs & Supplies 242,622 275,426 300,301 344,138 ' City of Allen FY 2006 Budget 69 FUND GENERAL FUND DEPARTMENT IT ACCOUNT 001-16DO413 2003-2004 20042005 2004-2005 2005-2006 ACT AL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont Gasoline 47 300 300 300 Lease Expenses - - - 22,W0 Vehicle & Equipment Replacement - 670 87,500 26,520 Office Supplies 391 600 600 600 Computer Supplies 54,548 65,100 55,100 70,000 Small Tools and Minor Equipment 14 - - - Vehicle Maintenance 341 800 B00 770 Computer Maintenance 32,623 33,750 33,750 40,750 SUBTOTAL $ 397,967 $ 485,477 $ 587,182 $ 612,418 PROFESSIONAL SERVICES Professional Services 8,000 18,000 21,000 18,000 SUBTOTAL $ 8,000 $ 18,000 $ 21,000 $ 18,000 CAPITAL OUTLAY Computer Equipment 21,952 60,300 25,300 - SUBTOTAL $ 21,952 $ 60,300 $ 25,300 $ - DEPARTMENT TOTALS 749,007 $ 887,284 $ 957,002 $ 984,809 CAPITAL EXPENDITURES LIST No capital items City of Allen FY 2006 Budget 70 HUMAN RESOURCES DIVISIONS HUMAN RESOURCES 001-1700-414 H R Director 1 Sr. Administrative Assistant i H R Manager 1 H R Tech Intern 55 City of Allen 71 FY 2006 Budget IE UND DEPARTMENT ACCOUNTI GENERAL FUND HUMAN RESOURCES 001-1700414 DEPARTMENT DESCRIPTION Human Resources works in partnership with departments to maximize their workforce to ensure they deliver the highest level of services to both our external and internal customers. The department provides management expertise in manpower planning, compensation and benefits planning, diversity and employee relations issues, training, and long-range human resources planning. The Human Resources Department's vision statement is "To create a positive environment where everyone matters". DEPARTMENT NARRATIVE Accomplishments for FY 2005: :• Conducted market survey to ensure competitive pay and benefits :• Conducted two P.R.I.D.E. rallies, awarded the 2"d annual "Day of P.R.I.D.E." awards, and presented the 2nd annual "Excellence in P.R.I.D.E." awards to five outstanding employees who went above and beyond in providing effective customer service to both external and internal customers Facilitated the 6th Annual Employee Day at the Park and the 9� Annual Employee Awards Banquet Assisted with the 2nd annual Employee Appreciation Week ❖ Developed & distributed the City of Allen Employee Handbook to all employees :• Recruited staff actors and facilitated • customer service training for PRIDE "People 1"" Customer Service Training Developed a more efficient employee in- take process by designating two days per week for employee's to process paperwork :• Kept claims to a minimum by representing the City in numerous unemployment compensation claims Objectives for FY 2006: ❖ Work with departments to identify needs for flexible scheduling to enhance customer service for both external and internal customers ❖ Continue to develop an organization -wide diversity initiative, which includes recruiting, training, and employee relations. Conduct .respect" training surrounding the P.R.I.D.E. values :• Build relationships & serve as a resource for both internal and external customers Assisted departments with various :• Develop a mentoring program for city employee relations issues employees to help with succession planning and development of our workforce Facilitated visioning training for the Engineering department :• Conducted Coaching & Performance Evaluation training for hiring supervisors :• Facilitated and organized the 3r0 Generation of Dynamic Leadership Series, a component of the City's Mentoring Program City of Allen 72 Continue to develop and facilitate training programs to reflect our organizational values (P.R.I.D.E.) including internal and external customer service training, respect (diversity) training and ethics training Provide training, resources and support to managers performing HR functions within departments. FY 2006 Budget , URE SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET :ATION Services 353,499 285,379 304,737 315,951 HR Manager 122,961 173,881 154,745 139,635 at Services 25,446 31,800 34,299 30,800 Risk Manager' z ¢aa - - - PERSONNEL SUMMARY 2003-2004 20042005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET FULL TIME Director 1 1 1 1 HR Manager 1 1 1 1 'HR Technician 1 1 1 1 Risk Manager' 1 0 0 0 Senior Administrative Assistant 1 1 1 1 TOTAL FULL TIME 5 4 4 4 EXPENDITURE DETAIL 2003-2004 20042005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 243,332 198,975 207,431 217,718 Longevity 988 956 956 1,148 Overtime 662 473 581 600 FICA 18,480 15,121 15,797 16,400 TMRS 23,421 20,213 21,298 22,368 Worker's Compensation 734 743 626 678 Health Insurance 17,588 16,037 13,047 13,662 Dental Insurance 1,893 1,751 1,821 2,092 Long-term Disability 620 504 557 613 Life Insurance 586 486 515 563 Flexible Spending 117 120 108 109 Tuition Reserve 45,078 30,000 42,000 40,000 SUBTOTAL $ 353,499 $ 285,379 E 304,737 $ 315,951 wences & Training 5,978 4,806 4,806 4,950 & Subscriptions 4,228 3,750 3,750 3,560 ge 96 150 150 36 ig & Reproduction 860 2,550 2,550 1,100 ' City of Allen 73 FY 2006 Budget FUND GENERAL FUND DEPARTMENT HUMAN RESOURCES ACCOUNT 001-1700-414 2003-2004 2004-2005 20042005 2005-2006 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Advertising 41,737 52,000 46,499 52,000 Special Activities 3,564 2,000 1,000 - Meetings & Receptions 1,606 2,850 2,850 1,740 Computer Costs - 20,000 - - Office Supplies 2,127 2,400 2,400 2,400 Small Tools & Minor Equipment 960 900 900 1,623 PRIDE Program 14,622 16,725 16,725 17,226 Training & Development 8,303 19,000 9,105 10,000 Unemployment Claims 11,053 13,500 30,760 15,000 Employee Recognition 27,827 33,250 33,250 30,000 SUBTOTAL $ 122,961 $ 173,881 $ 154,745 $ 139,635 PROFESSIONAL SERVICES Professional Services 25.446 31,800 34,299 30,800 SUBTOTAL $ 25,446 $ 31,800 $ 34,299 $ 30,600 CAPITAL Office Equipment and Furniture 3,336 - - - SUBTOTAL $ 3,336 $ - $ - 5 - DEPARTMENT TOTALS $ 505,242 $ 491,060 $ 493,781 $ 486,386 CAPITAL EXPENDITURES LIST No capital items City of Allen FY 2006 Budget 74 INTERNAL SERVICES DIVISION INTERNAL SERVICES 001-1800-415 No Personnel in this Department II City of Allen 75 FY 2006 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND INTERNAL SERVICES 001-1800-415 DEPARTMENT DESCRIPTION The Internal Services budget, administered by the City Managers Office, captures expenses that are shared between many departments. Highlights of some of the items included in this fund are as follows: ❖ Professional Services fees for City Attorney, annual audit, tax appraisal and tax collection services Copier services including monthly lease fees and maintenance ❖ Costs associated with City of Allen Strategic Planning ❖ Transfers out for Capital Projects City of Allen 76 FY 2006 Budget rURE SUMMARY 'ATION Services ial Services Out DEPARTMENT TOTAL rURE DETAIL 4EL SERVICES nerve' SUBTOTAL Dues & Subscriptions Telephone Insurance Postage Postage & Freight Printing & Reproduction Lease Expenses Vehicle/Equipment Replacement Office Supplies Release of Claims Economic Grant Expenses Strategic Planning Expense SUBTOTAL Tax Service -Collin County Tax Service -CAD Legal Fees Copier Service Long-term Disability CAPITAL OUTLAY Office Equipment & Furniture SUBTOTAL This is for pay plan increases. 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET - - - 456,335 780,155 1,852,788 1,782,653 1,991,468 423,144 426,553 471,149 459,997 8,748 - 8,150 - 2,585,719 1,780,895 1,704,842 608,600 3,797,766 $ 4,060,236 8 3,966,794 $ 3,516,400 2003-2004 2004-2005 20042005 2005-2006 ACTUAL BUDGET AMENDED BUDGET 456,335 - $ - 8 - $ 456,335 57,253 47,125 47,125 47,980 197,185 175,000 197,665 217,275 197,506 284,360 284,360 345,809 32,906 45,000 45,000 45,500 5,334 7,000 7,000 5,500 65,465 79,475 61,383 56,193 3,200 3,285 3,285 2,819 13,432 15,200 14,250 15,200 - - 65,000 - 173,260 1,003,060 903,715 1,000,090 17,899 24,000 22,589 28,235 17,544 18,063 18,190 18,925 101,800 119,280 122,165 145,717 262,443 230,000 285,550 245,000 23,458 35,210 22,655 22,120 y 423,144 $ 426,553 $ 471,149 $ 459,997 8,748 8,150 - t A lea t - S 8.150 E - ' City of Allen FY 2006 Budget 77 2003-2004 20042005 2004-2005 2005-2006 ACTUAL BUDGEF AMENDED BUDGET ng Transfer Out Projects Transfer Out SUBTOTAL EXPENDITURES LIST its and Special Revenue Fund Police Fire Court Security Course Fund s & Recreation Special Revenue Fund Management Fund -Administrative costs TOTAL Civic Building Improvements U.S.75 Intersection Landscaping City Hall Remodeling Library Donor Wall City Hall Annex Remodeling Fire Stations 2 &3 Emergency Traffic Signal TOTAL 1,664,479 1,680,895 1,595,037 393,6001 2004-2005 2005-2006 AMENDED BUDGET 2,250 141,390 17,331 72,925 21,967 18,748 105,119 1,295,300 - 153,070 160,537 E 1,595,037 E 393,600 9,805 - 100,000 35,000 30,000 50,000 100.000 City of Allen FY 2006 Budget 78 City of Allen 79 FY 2006 Budqet POLICE DIVISIONS ADMINISTRATION 001-2010 CRMINAL INVESTIGATIONS 001-2020 SCFIOOL RESOURCEOMCFA001-2021 SUPPORT SERVICE 001-2040 PATROL 001-2030 Chief 1 Internal Affairs SC AdminisbeOve Assistant 1Seraeam t Curpom 2lnvestigators Chaplains Assistant Chief 1 Captain Support Services Captain CID Captain Patrol Services 1 1 1 AUminisl.I.-Aril. lleulenam AEministralive-mmanl AEminisVative Assistant 1 1 1 1 pn'anal Conlrol Cnminal lnves gallons Lkulenanl Supervhort Pdice Servirxs TecM1niva Semeanll 2 Mimal Conlrol 1 Cogwall sM1eHer AVeMantanli OtlurMveslgalw8 AWakh Carman 2 Cogmal2 Jail NarwHrs Systema Mministralor 01lcxID Cogorall Ser9eantl oelenunn oifiaers 1 0lfcemmealNmnr2 D WWI, ergeanl2 Crime Pnaysl Cogwal2 cnmmwny R..— SaMd Reswrce 0lfera 1 Officer 10 cwomll 1semeanl Olf 3 OTer6 Fetleml Task Force CWatm Sergeanll Sergeant DispalcM1 Conporal2 ser9eam1 Tmimy cmmlral'm Omar la commani�lien recn n semeam 1 2 Temp Lommwlralnn Tech 3 rrzRc Pmpery EWEence TecM1 5¢geanll Orwnermasler Recoks Tecknidan 1 C.,..l 4 Omcw 4 K-9 Cor�ralt Oflker2 Warrant OF tlRai5M 'Funded in Wrecipal Court Ovision Omcw 1 City of Allen 79 FY 2006 Budqet FUND DEPARTMENT ACCOUNT GENERAL FUND POLICE 001-2000-421 DEPARTMENT DESCRIPTION The City Charter provides for the Allen Police Department to preserve order within the city limits and secure the residents from violence and property loss. DEPARTMENT NARRATIVE Accomplishments for FY2005 Improved county -wide communications and training regarding criminal and terrorism activity by participating in a county -wide mock disaster drill and by attending Homeland Security meetings Enhanced recruitment efforts to provide qualified police officer candidates by modifying the hiring requirements and background processing system; recruiters attended numerous career fairs Improved communications system among area law enforcement agencies by implementing new portable and mobile radios with expanded capabilities obtained through a UASI grant, in conjunction with Homeland Security Provided training for Citizen's Police Academy and volunteers to better serve the community and to assist police officers on minor calls Reduced liability through enhanced management and leadership training and critical skill -based training. All executive staff members have completed the FBI National Academy and several supervisors have completed nationally recognized schools of supervision Total Calls for Service 2000 2002 2003 2004 2005' City of Allen 80 Objectives for FY 2006: Continue upgrading existing portable and mobile radios in preparation for a new radio system Continue career development and professional enhancement through the training of police supervisors at nationally recognized schools of supervision Host Advanced Citizen's Police Academy for former graduates, possibly in conjunction with other area law enforcement agencies :• Complete a feasibility study for an expansion of the current detention facility and present recommendations :• Develop policies and procedures to establish a COMPSTAT system within the department Locate potential store front locations in key areas of the city in an effort to meet the needs of the business and residential community Major Budget Items for FY 2006: t Pin mapping software (COMPSTAT) Records unit filing system expansion Eight replacement patrol vehicles, two motorcycles and one animal control truck 1400 1200 1000 800 600 400 200 0 Index Crimes 2001 2002 2003 2004 2005• urder ®Rape ®Robbery asault ■Burglary ■Theft OWA®Auto Theft FY 2006 Budget ' 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 FUND DEPARTMENT ACCOUNT GENERAL FUND POLICE 001-2000-421 EXPENDITURE SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 7,081,699 7,881,730 7,693,684 8,696,639 Operations 840,449 991,636 1,073,761 1,024,178 Professional Services 47,310 42,000 81,735 52,000 Capital 50,803 26,870 26,870 48,214 DEPARTMENT TOTAL =$ 8,020,261 S 8,942,236 $ 8,876,050 E 9,821,031 PERSONNEL SUMMARY 2003-2004 2004-2005 20042005 2005-2006 FULL TIME ACTUAL BUDGET AMENDED BUDGET Police Chief 1 1 1 1 Assistant Police Chief 1 1 1 1 Police Captain 3 3 3 3 Police Lieutenant 1 1 1 3 Police Sergeant 13 13 13 14 Police Corporal 12 12 12 12 Police Officer 51 53 55 60 Police Services Technician 1 1 1 1 Communications Technician 11 11 11 11 Public Safety Systems Administrator 1 1 1 1 Property Evidence Technician 1 1 1 1 Police Records Technician 2 3 3 4 Criminalist 1 2 2 2 Criminal Analyst 1 1 1 1 Senior Administrative Assistant 1 1 1 1 Administrative Assistant 3 3 3 3 Detention Officer 5 5 5 5 Animal Control Supervisor 1 1 1 1 Animal Control Officer 2 3 3 3 Shelter Attendant 1 1 1 1 TOTAL FULL TIME 113 118 120 129 PARTTIME Temp Communications Technician 3.0 3.0 3.0 3.0 Temp Records Technician 0.5 0.0 0.0 0.0 TOTAL PART TIME 3.5 3.0 3.0 3.0 EXPENDITURE DETAIL 2003-2004 2004-2005 20042005 2005-2006 ACTUAL BUDGE AMENDED BUDGET PERSONNEL SERVICES Salaries 5,025,425 5,617,033 5,426,622 6,131,240 Field Training Officer Pay 8,200 9,600 11,175 9,600 Dispatch Trainer Pay 3,461 3,600 3,761 3,600 Longevity 29,140 32,408 32,424 34,382 City of Allen FY 2006 Budget 81 FUND GENERAL FUND DEPARTMENT POLICE ACCOUNT 001-2000-421 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES - cont. Overtime 262,662 190,000 270,000 252,586 FICA 395,513 425,424 422,125 462,111 TMRS 501,737 576,773 577,640 635,100 Worker's Compensation 179,854 209,792 198,438 214,223 Health Insurance 585,011 698,678 619,836 824,440 Dental Insurance 48,068 63,127 54,648 69,234 Long-term disability 12,742 14,908 15,741 19,029 Life Insurance 9,067 10,057 9,312 10,904 Flexible Spending 1,148 2,730 1,832 2,590 Clothing Allowance 19,671 27,600 50,130 27,600 SUBTOTAL $ 7,081,699 $ 7,881,730 $ 7,693,684 $ 6,696,639 OPERATING EXPENSES Conferences & Training 34,610 31,500 34,500 36,687 Dues & Subscriptions 9,995 9,500 9,500 9,500 Mileage - 500 500 100 Clothing & Uniforms 45,243 58,187 58,187 53,933 Electricity 80,383 92,231 103,839 109,025 Natural Gas 5,272 8,000 8,000 8,800 Water 3,306 3,000 3,261 3,587 Postage & Freight 6,582 7,000 7,000 7,000 Printing & Reproduction 13,630 19,500 22,500 13,900 Canine Maintenance 8,341 8,500 8,500 8,500 Meetings and Receptions 3,496 5,700 5,700 4,500 Come Prevention 6,641 9,000 9,000 7,000 Prisoners Keep 7,731 10,000 24,000 24,000 Narcotics Operations 5,313 8,309 8,309 6,309 Gasoline 122,769 95,000 122,000 120,000 Lease Expenses 40,963 35,960 36,510 36,510 Vehicle & Equipment Replacement 140,480 287,235 287,235 263,804 Office Supplies 20,830 23,232 23,732 23,232 Animal Supplies 8,487 10,000 12,000 12,000 Small Tools & Minor Equipment 98,681 83,782 90,488 88,110 Donation Expenses 2,442 - 2,000 5,000 Building Maintenance 2,887 - 2,000 - Vehicle Maintenance 82,583 85,000 100,000 91,381 Equipment Maintenance 23,572 25,500 17,000 8,950 Radio Maintenance 66,212 75,000 78,000 82,350 SUBTOTAL $ 840,449 $ 991,636 $ 1,073,761 $ 1,024,178 City of Allen FY 2006 Budget 82 FUND GENERAL FUND DEPARTMENT POLICE ACCOUNT 001-2000-421 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PROFESSIONAL SERVICES Pmfessionat Services 44,850 40,000 79,735 50,000 Plaques & Awards 2,460 2,000 2,000 2,000 SUBTOTAL $ 47,310 $ 42,000 $ 81,735 $ 52,000 CAPITAL OUTLAY Office Equip & Furniture - - - 11,000 Machinery & Equipment - 26,870 26,870 - Computer Equipment 50,803 - - 37,214 SUBTOTAL $ 50,803 $ 26,870 $ 26,870 $ 48,214 DEPARTMENT TOTALS $ 8,020,261 $ 8,942,236 $ 8,876,050 $ 9,821,031 CAPITAL EXPENDITURES LIST 2005-2006 QUANTITY BUDGET OFFICE EQUIP & FURNITURE Filing System 1 11,000 SUBTOTAL 1 $ 11,000 COMPUTER EQUIPMENT PIN -Mapping Software 1 37,214 SUBTOTAL 1 $ 37,214 TOTAL CAPITAL $ 48,214 See Replacement Fund for replacement vehicle expenditures. City of Allen FY 2006 Budget 83 1 1 1 1 1 i CITY OF ALLEN � 1 1 1 1 1 1 1 1 1 i PARKS AND RECREATION DIVISIONS ADMINISTRATION 001.2510 PARK PLANNING & DEVELOPMENT 001-2515 PARKS MAINTENANCE 001-2520 HORTICULTURE & FORESTRY 001-2522 SPECIAL SERVICES 001-2524 GROUNDS MANAGEMENT 001-2526 FACILITY MANAGEMENT 001-2528 RECREATION 001-2540 SENIOR CITIZENS 001-2560 Senior Administrative Assistant -1 Assistant Di rector -i ... ......... __-..._._ Landscape Anchored -1 Administrative Assistant -1 Gent Coordinator -1 Marketing Coordinator -1 Park Development Insped Rec Services Manager- i Parks Services Manager- 1 Park Planner -1 Senior Services HodkulWre/Forestry Intem -.25 Seniors Program Coordinator -1 Urban Forester -1 Recreation Specialist II - 3Crew Leader - 2 Recreation Specialist I - 3 Maintenance Worker.3 Jae Farmer Recreation Center Facility Maintenance Center Supervisor -1 Operations Supervisor.1 Recreation Specialist I - 2.5 Park Technician - 3 Building Technician -2' Don Rodenbaugh Nalalonum Center Supervisor -1 Grounds Maintenance Recreation Specialist II - 2 Operations Supervisor -1 Recreation Specialist I - 2.35 Crew Leader -2 Fitness Instructor -1.9] Maintenance Worker- 2 Aquatic Program Supervisor -1 Maintenance Worker -2" Head Lifeguard - 4.6 Special Services Athletics Operations Supervisor -1 Adriatic Prognm Supervlwr Special Activities Athletic Fields Special Activities Coordinator -1 Chemical Specialist. i Irrigation Specialist -1 Crew Leaden -2 Chemical Tech - 3 Irrigation Tech - 2 Equipment Operator -2 Youth Services Maintenance Worker -1 Maintenance Worker -2 Maintenance Worker-] Program Supervisor -1 Recreation Specialist 1- 2 Parks Special Revenue Fund' Recreation Center Athletics Natatorium Special Events Funded in Parke Special Revmw Fund "Funded in Solid WOAe Fwd FUND DEPARTMENT ACCOUNT GENERAL FUND PARKS & RECREATION 001-2500-451 DEPARTMENT DESCRIPTION The Park & Recreation Department strives to Successfully responded to the increased provide park facilities and recreation demand for sports tournament support programs that enhance the aesthetic value of from the Allen Sports Association the City and help our citizens more fully enjoy living in Allen. :• Began construction of the new Senior Recreation Center Vision statement: 'To achieve excellence and create fun beyond imagination!' DEPARTMENT NARRATIVE Accomplishments for FY 2005: Received multiple grants including: $23,475 renewal grant for the Community Arthritis Service Project — Cardiovascular Health and Wellness Program T.D.H.; two $500,000 grants from Collin County Parks and Open Space Program for the acquisition of Molsen Farms and park land in south Allen; a $38,000 grant for Heritage Village trail development Completed construction of Allen Civic Plaza and Allen Station Park Phase II (The Edge at Allen Station Park, a youth center and skate park) Completed numerous renovation and construction projects on neighborhood parks including: Glendover, Bethany Ridge, Dayspring Nature Preserve Phase II, Quail Run Neighborhood Park, Ford Park East, Stacy Ridge and Story Park Completed re -design and reconstruction of Bethany Lakes Park Playground including implementation of the city's first outdoor rock climbing pieces Coordinated over 700 volunteer hours for tree planting and inventory projects Completed numerous facility improvement projects including Jupiter storage facility, JFRC racquetball court repairs and Bolin baseball fields Objectives for FY 2006: 6• Complete design and construction of Hillside ball fields, Allenwood Estates Neighborhood Park, and other projects funded by Allen Community Development Corporation Complete revision of the Parks and Recreation Open Space Master plan :• Complete master plan for re -development of Ford Pool; continue renovations at Heritage Village and complete development and construction of Spring Meadow Neighborhood Park; construction of the Heritage Park bridge :• Initiate preventative maintenance program on all facilities and structures Major Budget Items for FY 2006: Contract maintenance and outsourcing of selected services to maintain current level of services and add existing properties :• Personnel upgrades to address expanding roles and oversee park construction projects Upgrade irrigation central control system :• Creation of general fund budgets for the Recreation Division City of Allen 86 FY 2006 Budget ' FUND GENERAL FUND DEPARTMENT PARKS & RECREATION ACCOUNT 001-2500451 EXPENDITURE SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 2,345,710 2,596,568 2,512,960 3,813,461 Operations 1,343,493 1,447,759 1,509,422 2,081,152 Professional Services 424,531 548,891 510,469 798,461 Capital 41,309 49,000 51,304 126,500 DEPARTMENT TOTAL$ 4,155,043 $ 4,642,218 $ 4,564,155 $ 6,819,574 PERSONNEL SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 FULL TIME ACTUAL BUDGET AMENDED BUDGET Director 1 1 1 1 Assistant Director 1 1 1 1 Landscape Architect 1 1 1 1 Park Planner* 1 1 1 1 Grant Coordinator 1 1 1 1 Marketing Coordinator 1 1 1 1 Senior Administrative Assistant 1 1 1 1 Administrative Assistant 1 1 1 1 Park Services Manager 1 1 1 1 Urban Forester 1 1 1 1 Park Operation Supervisor - 3 3 3 3 Crew Leader 6 6 6 6 Equipment Operator 2 2 2 2 Building Technician" 0 0 0 4 Parks Maintenance Technician 1 3 3 3 Maintenance Worker 16 16 16 16 Chemical Specialist 1 1 1 1 Chemical Technician 2 2 2 3 Irrigation Specialist 1 1 1 1 Irrigation Technician 2 2 2 2 Recreation Services Manager 1 1 1 1 Center Supervisor— 1 1 1 3 Athletic Program Supervisor" 0 0 0 1 Aquatic Program Supervisor' 0 0 0 1 Youth Program Supervisor 0 0 0 1 Special Events Coordinator' 0 0 0 1 Recreation Specialist II" 1 2 2 4 Head Lifeguard" 0 0 0 1 TOTAL FULL TIME 47 50 50 64 PARTTIME Recreation Specialist 1" 1.00 1.00 1.00 9.35 Fitness Instructor" 0.00 0.00 0.00 2.00 Head Lifeguard" 0.00 0.00 000 360 Intern 0.25 0.25 025 0.25 TOTAL PART TIME 1.25 1.25 1.25 15.20 ` Paid from Capital Improvements Fund "Increase of 27.95 FTE's includes 6.0 new FTE's and 21.95 FTE's moved from Parks and Recreation Special Revenue Fund. City of Allen 87 FY 2006 Budget FUND GENERAL FUND DEPARTMENT PARKS & RECREATION ACCOUNT 001-2500-451 EXPENDITURE DETAIL 2003-2004 20042005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 1,637,255 1,814,923 1,768,701 2,707,731 Longevity 8,704 10,548 9,524 13,985 Overtime 69,415 77,749 70,676 99,759 FICA 124,163 132,039 132,037 195,558 TMRS 164,351 184,030 185,515 259,156 Worker's Compensation 44,952 54,238 48,660 79,898 Health Insurance 268,660 289,262 266,509 410,405 Dental Insurance 20,375 24,844 22,456 34,021 Long-term disability 4,230 4,657 5,106 7,492 Life Insurance 3,156 3,333 3,250 4,533 Flexible Spending 449 945 524 923 SUBTOTAL $ 2,345,710 $ 2,596,568 S 2,512,960 $ 3,813,461 OPERATING EXPENSES Conferences & Training 23,991 24,518 22,660 22,452 Dues & Subscriptions 7,653 10,829 6,651 14,659 Mileage 1,244 2,700 2,808 2,599 Clothing & Uniforms 20,002 23,357 24,399 27,989 Electricity 161,599 180,652 193,545 478,905 Natural Gas 4,288 2,000 4,400 74,400 Water 404,345 371,046 370,000 394,325 Printing & Reproduction 16,379 19,500 23,029 6,710 Advertising 3,973 7,500 8,016 9,500 Rentals 4,959 7,607 7,354 11,467 Special Events - - - 13,500 Special Activities 5,660 6,000 3,522 6,000 Senior Citizens Support 36,931 42,900 39,380 42,380 Meetings & Receptions 1,100 2,200 2,200 2,870 Board/Commission Training 530 " 2,000 2,000 2,000 Cemetery Expenditures 13,848 15,450 13,097 15,000 Gasoline 38,524 30,000 37,964 40,000 Oil & Lubricants 624 1,500 1,500 1,450 Lease Expenses 986 500 - 55,400 Vehicle & Equipment Replacement 143,111 164,903 164,903 121,233 Office Supplies 12,642 21,820 19,721 27,468 Boards & Commissions 46 450 450 450 Janitorial Supplies 6,558 16,520 13,828 16,605 Medical & Chemical Supply 4,046 6,348 5,548 10,237 Pool Supplies - - - 26,835 Agriculture Supplies 126,435 163,450 140,308 161,103 City of Allen 88 FY 2006 Budget FUND GENERAL FUND DEPARTMENT PARKS & RECREATION ACCOUNT 001-2500-451 2003-2004 20042005 20042005 2005-2006 ACTUAL BUDGET AMENDED BUDGET Small Tools & Minor Equipment 31,508 55,198 41,551 51,020 Building Maintenance 42,866 39,040 64,750 119,550 Vehicle Maintenance 8,976 12,000 22,160 15,391 Equipment Maintenance 24,670 27,700 24,700 28,941 Ground Sprinkler System 33,012 34,521 34,521 45,988 Ballfield Maintenance 46,056 60,800 58,500 69,353 Landscape/Forestry 39,623 44,050 44,050 49,050 Pool Maintenance - - - 9,300 Park & Open Space Maintenance 77,308 50,700 111,907 107,022 SUBTOTAL $ 1,343,493 $ 1,447,759 $ 1,509,422 $ 2,081,152 PROFESSIONAL SERVICES Professional Services 424,531 548,891 510,469 798,461 SUBTOTAL $ 424,531. $ 548,891 $ 510,469 $ 798,461 CAPITAL OUTLAY Vehicles 21,567 49,000 47,959 93,550 Machinery & Equipment 19,742 3,345 32,950 SUBTOTAL $ 41,309 $ 49,000 $ 51,304 $ 126,500 DEPARTMENT TOTALS $ 4,155,043 $ 4,642,218 $ 4,584,155 $ 6,819,574 CAPITAL EXPENDITURES LIST 2005-2006 QUANTITY BUDGET VEHICLES 1/2 Ton Truck 3 67,500 3/4 Ton Truck 1 26,050 SUBTOTAL 4 $ 93,550 MACHINERY & EQUIPMENT Backhoe Attachment for Tractor 1 6,500 Auger for Tractor 1 2,500 Boom/Hand Gun Sprayer 1 8,250 Three Reel PTO Verticutting Unit 1 8,200 One Man Lift 1 7,500 SUBTOTAL 5 $ 32,950 TOTAL CAPITAL $ 126,500 City of Allen 89 FY 2006 Budget �1 CITY OF ALLEN City of Allen 91 FY 2006 Budget LIBRARY DIVISION LIBRARY 001-3000-455 Director Senior Administmttve Assistant Heritage Coordinator 1 1 Administrative AssistanVAV Tech 1 Support Services Manager Library Services Mgr/Adug Library Services Mgr/Children 1 1 1 Circulation Supervisor Librarian Librarian 1 4 2 PT Librarian Childress Clerk Circulation Clerk 1.5 1 2 PT Library Clerk Library Specialist PT Library Clerks _5 1.5 3.5 Library Associate Library Associate i PT Library Page 2.91 PT LibraryClerk 1 Temporary Library Page .5 Librarian 1 Library Specialist 2 City of Allen 91 FY 2006 Budget !NERAL FUND LIBRARY W1-31JUu-4 DEPARTMENT DESCRIPTION The Allen Public Library is dedicated to Expanded use of teen volunteers to help improving the quality of life of its users by with Poetry Night; Dia de los ninos, dia de supporting their lifelong learning and los libros; Partners in Rhyme; NASA information needs. (Mission Statement adopted summer space programs and the Texas by Library Board, 1993) State Library Summer Reading Program Vision Statement: A welcoming place to inspire the mind. (2004) DEPARTMENT NARRATIVE Accomplishments for FY 2005: The biggest accomplishment has been the move to and opening of a new facility that increases the size of the library more than 100%. Use has grown dramatically with a 15% increase in number of visits, a 20% increase in number of items checked out, and a 12% increase in program attendance. Presented a nationally known and highly regarded author and illustrator of children's books, Robert Sabuda, and exhibit of his works :• Partnered with Parks Department, Allen Philharmonic Symphony Orchestra, Allen ISD, and Friends of the Library to present speakers, music, art displays and cultural programs for the community 9 Received grants from the National Endowment for Humanities for a collection of books on the theme of 'Freedom" and for an upcoming traveling exhibit on Alexander Hamilton; received a grant from the Texas State Library for extra staffing needs caused by implementation of the RFID System Continued to offer outreach programs to Victoria Gardens nursing home, Young at Heart senior daycare center, Headstart and Pre -K City of Allen 92 Objectives for FY 2006: :• Continue to offer citizens library services :• Continue to foster alliances with other community groups to provide mutually beneficial programs :• Continue pursuit of grant funds to benefit library services Explore opportunities for new exhibits Open the library's computer lab and offer classes for citizens on database searching and other online applications Major Budget Items for FY 2006: ❖ Additional personnel for new building Increased utility costs for new building Equipping and staffing new computer lab FY 2006 Budget ' FUND GENERAL FUND DEPARTMENT LIBRARY 1.48 ACCOUNT 001-3000-455 EXPENDITURE SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 12.91 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 1,041,289 1,351,226 1,310,407 1,609,167 Operations 168,133 298,905 288,204 336,010 Professional Services 12,660 20,635 20,000 19,504 Capital 110,054 - 113,000 113,000 116,000 DEPARTMENT TOTAL $ 1,332,136 $ 1,783,766 $ 1,731,611 $ 2,080,681 PERSONNEL SUMMARY 2003-2004 2004-2005 20042005 2005-2006 829,172 ACTUAL BUDGET AMENDED BUDGET FULL TIME 6,718 6,171 7,046 Overtime Director 1 1 1 1 Support Services Manager 1 1 1 1 Library Services Manager 2 2 2 2 Librarian 4 6 6 6 Circulation Supervisor 1 1 1 1 Heritage Coordinator 1 1 1 1 Library Associate 1 2 2 2 Senior Administrative Assistant 1 1 1 1 Administrative Assistant/AV Tech 0 0 0 1 Catalog Librarian 1 1 1 1 Circulation Clerk 1 2 2 2 Childrens Clerk 1 1 1 1 TOTAL FULL TIME 15 19 19 20 PARTTIME Librarian 0.50 1.00 1.00 1.50 Library Specialist 0.00 2.50 2.50 3.50 Library Clerk 4.25 4.25 425 5.00 Library Page 1.00 1.48 1.48 2.91 TOTAL PART-TIME 5.75 9.23 9.23 12.91 TEMPORARY Library Page 0.50 0.50 0.50 0.50 TOTAL TEMPORARY 0.50 0.50 0.50 0.50 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 829,172 1,048,016 1,043,168 1,273,736 Longevity 6,643 6,718 6,171 7,046 Overtime 74 - - - FICA 62,868 79,315 78,746 96,014 TMRS 75,452 101,482 99,965 119,701 Worker's Compensation 2,664 11,674 3,346 4,154 Health Insurance 55,300 90,972 68,346 95,085 City of Allen FY 2006 Budget 93 I FUND GENERAL FUND DEPARTMENT LIBRARY ACCOUNT 001-3000-055 2003-2004 20042005 20042005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES - cont Dental Insurance 5,766 8,668 6,675 8,692 Long-term disability 1,697 2,093 2,228 2,688 Life Insurance 1,297 1,488 1,411 1,665 Flexible Spending 356 800 351 386 SUBTOTAL $ 1,041,289 $ 1,351,226 $ 1,310,407 $ 1,609,167 OPERATING EXPENSES Conferences & Training 5,175 4,815 4,949 5,485 Dues & Subscriptions 3,400 3,460 3,460 3,758 Mileage 220 500 500 175 Electricity 54,535 146,440 126,355 170,820 Gas - 12,000 22,000 14,400 Water 1,027 1,000 2,000 2,200 Postage & Freight 2,157 2,000 2,000 2,100 Printing & Reproduction 340 800 800 360 Rentals 275 -- Database Services 13,027 16,900 16,900 17,000 Special Activities 7,558 9,500 9,600 16,275 Libr.Book-Continuation Fund 14,667 14,700 14,700 15,000 Audio Visual Expense 20,469 20,910 20,910 19,545 Lease Expenses 826 1,200 1,200 1,440 Office Supplies 3,681 7,135 7,135 7,350 Periodicals 14,180 14,300 13,300 14,500 Boards & Commissions 267 1,000 1,000 1,000 Small Tools & Minor Equipment 3,713 5,350 5,350 6,780 Library Supplies 8,283 10,845 10,845 11,200 Equipment Maintenance 1,477 2,500 2,500 4,566 Book Collection Maintenance 533 700 700 700 Computer Maintenance 12,323 22,850 22,000 21,356 SUBTOTAL $ 168,133 $ 298,905 $ 288,204 $ 336,010 PROFESSIONAL SERVICES Professional Services 12,660 20,635 20,000 19,504 SUBTOTAL $ 12,660 $ 20,635 $ 20,000 $ 19,504 CAPITAL OUTLAY Library Books 110,054 113,000 113,000 116,000 SUBTOTAL $ 110,054 $ 113,000 $ 113,000 $ 116,000 DEPARTMENT TOTALS $ 1,332,136 $ 1,783,766 $ 1,731,611 $ 2,080,681 1 City of Allen FY 2006 Budget ' 94 FIRE DIVISION FIRE 001-3500422 Direc or 1 Senior Administrative Assistant 1 Assistant Chief/Prevention Assistant Chief/Operations 1 Public Eduwtian CooMinator Division Chief/Suppod Svcs Division Chief/raining/Safety Battalion Chief/Operations 3 Fire Prevention Specialist Administrative Captain 1 3 Adm inistrative Assista nt Captain 12 DOE FF/Paramedic 12 45 City of Allen 95 FY 2006 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND FIRE 001-3500-422 DEPARTMENT DESCRIPTION The Allen Fire Department serves and protects its citizens and visitors by providing the best in Emergency Medical Services, Fire Suppression, Fire Prevention and Education and Emergency Management. DEPARTMENT NARRATIVE Accomplishments for FY 2005: Enhanced operations and maintained federal grant eligibility by completing National Incident Management System and Incident Command System training for all personnel Chief Officers completed Texas Division of Emergency Management Incident Command Training. :• Conducted in-service training on new apparatus, radios, self-contained breathing apparatus, rapid intervention team kits, and nozzles Certified four personnel in Swift Water Rescue at both the operations and technician levels Completed Underwriters Laboratories pump and ladder testing and certification on all fire apparatus •:• The department applied for and received grants totaling $430,390. Additional grants totaling $410,250 are expected. Expanded the number of residents reached through Learn Not to Burn, Risk Watch, Child Passenger Safety Seat Program, Citizens Fire Academy (CFA) and the CFA Alumni Association Developed and implemented a program for the Lowery Center to help students make wise decisions about the use of alcohol and/or drugs while driving Updated the Emergency Management Plan and the Regional Hazard Mitigation Action Plan City of Allen 96 :• Participated in a three day county -wide disaster drill Updated the Emergency Operations Center radios and control station Developed the Emergency Access Building Signage Program Expanded special rescue training to include trench and confined space rescues Updated medical treatment protocols. The department was selected as a site for a National Institute of Health (NIH) study on cardiac treatment protocols. Implemented a Public CPR and automated external defibrillator (AED) training program. A student from the first class saved a choking child in May. Increased inter -operability with neighboring fire departments through joint training, Policy sharing and development, and response sharing :• Expanded the Fire Explorer Post membership and operations ? Received and placed two new fire apparatus into service and remounted one ambulance :• Evaluated Emergency Medical Dispatching (EMD) needs and developed a recommendation Implemented employee physical exam program as well as a fitness program Objective for FY 2006: :• Enhance quality improvement and quality assurance; commence new shift management initiatives by assigning a Captain to the Battalion Chiefs Major Budget Item for FY 2006: Replace one staff vehicle FY 2006 Budget ' FUND DEPARTMENT ACCOUNT GENERAL FUND FIRE 001-3500-422 EXPENDITURE SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 5,862,745 6,402,516 6,357,635 6,946,260 Operations 654,700 710,946 764,761 791,835 Professional Services 137,174 145,963 151,563 155,859 Capital 17,367 - 6,000 DEPARTMENT TOTAL $ 6,671,986 $ 7,259,425 $ 7,273 959 $ 7,901,954 PERSONNEL SUMMARY 2003-2004 20042005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET FULL TIME Fire Chief 1 1 1 1 Assistant Fire Chief 2 2 2 2 Fire Division Chief 2 2 2 2 Battalion Chief 3 3 3 3 Fire Captain 13 13 13 15 Fire Driver Operator Engineer 12 12 12 12 Firefighter/Paramedic 49 49 49 48 Fire Prevention Specialist 1 2 2 2 Public Education Coordinator 1 1 1 1 Senior Administrative Assistant 1 1 1 1 Administrative Assistant 1 1 1 1 TOTAL FULL TIME 86 87 87 88 EXPENDITURE DETAIL 2003-2004 20042005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 4,048,337 4,532,331 4,448,868 4,811,129 Longevity 33,424 36,272 36,000 40,050 Overtime 275,225 290,200 290,200 286,234 FICA 313,129 322,120 331,382 370,702 TMRS 417,773 455,676 475,250 529,900 Worker's Compensation 101,051 117,176 108,786 126,957 Health Insurance 612,204 579,029 597,782 703,660 Dental Insurance 41,108 47,362 45,428 52,671 Long-term disability 11,037 11,767 13,604 15,568 Life Insurance 7,855 7,956 8,175 9,102 Flexible Spending 1,602 2,625 2,160 287 27100 SUBTOTAL $ 5,862,745 $ 6,402,516 $ 6,357,635 OPERATING EXPENSES Conferences & Training 34,397 34,830 34,830 Dues & Subscriptions 8,012 11,960 11,960 Mileage 832 500 500 City of Allen 97 FY 2006 Budget FUND GENERAL FUND DEPARTMENT FIRE ACCOUNT 001-3500422 2003-2004 2004-2005 20042005 2005-2006 ACTUAL BUDG AMENDED BUDGET OPERATING EXPENSES - cont Worker's Comp Claims - 300 - - Clothing & Uniforms 73,925 77,470 77,470 79,790 Electricity 30,260 29,900 61,325 64,975 Gas 7,699 9,600 9,600 12,000 Water 14,448 11,000 15,000 15,000 Printing & Reproduction 3,279 4,080 4,080 3,380 Advertising 265 500 500 500 Rentals 493 500 500 500 Meetings & Receptions 2,669 3,060 3,060 2,420 Code Enforcement 1,730 2,000 2,000 400 Employee Tenure Pins 22 300 - - Gasoline 24,163 23,200 27,000 29,000 Oil & Lubricants 129 1,000 1,000 1,000 Vehicle & Equipment Replacement 222,139 262,286 262,286 272,901 Office Supplies 6,689 7,730 7,730 7,500 Janitorial Supplies 6,230 7,960 7,960 7,960 Medical & Chemical Supply 44,879 46,800 46,800 49,750 Chemical Spill Supplies 4,435 5,000 5,000 5,000 Small Tools & Minor Equipment 37,012 43,980 41,460 55,204 Building Maintenance 36,111 37,290 45,000 49,000 Vehicle Maintenance 77,434 70,000 80,000 67,334 Equipment Maintenance 16,585 17,600 17,600 17,600 Radio Maintenance 863 2,100 2,100 2,100 SUBTOTAL $ 654,700 $ 710,946 $ 764,761 $ 791,835 PROFESSIONAL SERVICES Professional Services 137,174 145,963 151,563 155,859 SUBTOTAL $ 137,174 $ 145,963 $ 151,563 $ 155,859 CAPITAL OUTLAY Machinery & Equipment 17,367 - - 6,000 SUBTOTAL $ 17,367 $ - $ - $ 6,000 DEPARTMENT TOTALS $ 6,671,986 $ 7,259,425 $ 7,273,959 $ 7,901,954 CAPITAL EXPENDITURES LIST 2005-2006 QUANTITY BUDGET MACHINERY & EQUIPMENT Generator for Station #2 1 6,000 TOTAL CAPITAL $ 6,000 City of Allen 98 FY 2006 Budget BUILDING AND CODE COMPLIANCE DIVISIONS HEALTH INSPECTION 001.4520-460 BUILDING INSPECTION 001-0530460 Director 1 Code Compliance Coordinator Environmental Services Coordinator 1 1 Pennit Technician Environmental Health Specialist Code Inspectors Residential Plans Emminer 1 Customer Service Representative 3 City of Allen 99 FY 2006 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND BUILDING & CODE COMPLIANCE 001-45001460 DEPARTMENT DESCRIPTION ❖ Assist multi -family complexes in the licensing program with repair completion in The Department of Building and Code order that they achieve passing inspection Compliance is a multi -functional department scores charged with the responsibility of managing compliance of building codes, zoning, health, Re -format and revise environmental health and property maintenance ordinances. ordinance DEPARTMENT NARRATIVE Accomplishments for FY 2005: Processed permits, completed plan reviews, and inspected over 1,100 single- family homes, 98 apartments, and over 160 businesses and public buildings. Over 4,000 total permits were issued for swimming pools, fences, irrigation systems, and accessory buildings among others ❖ Added Environmental Health Specialist to increase frequency of food service inspections, to assist with multi -family licensing and inspection program and to enhance mosquito control efforts Supported water conservation efforts by reviewing irrigation plans for proper design as well as rain and freeze sensors Educated the public on mosquito control efforts by using the city's website and GIS mapping; citizens can now see when an area was treated or when an area is scheduled for treatment Objectives for FY 2006: •} Adopt the 2003 edition of the International Codes Implement in-house energy compliance inspections instead of using 3rtl party inspectors City of Allen 100 FY 2006 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND BUILDING AND CODE COMPLIANCE 0014500460 EXPENDITURE SUMMARY 2003-2004 20042005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 831,502 895,842 899,312 957,054 Operations 52,772 49,695 58,707 48,334 Professional Services - - - - Capital 17,700 13,030 DEPARTMENT TOTAL 864,274 $ 963,237 $ 971,049 $ 1,005,388. PERSONNEL SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET FULL TIME Building Official 1 1 1 1 Code Compliance Coordinator 1 1 1 1 Code Inspector 7 7 7 7 Environmental Services Coordinator 1 1 1 1 Environmental Health Specialist 0 1 1 1 Residential Plans Examiner 1 1 1 1 Permit Technician 1 1 1 1 Customer Service Representative 2 2 2 3 Code Enforcement Officer' 3 0 0 0 Receptionist 1 1 1 0 TOTAL FULL TIME 18 16 16 16 • Code Enforcement Officers moved to Planning Division. EXPENDITURE DETAIL 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 625,852 669,681 669,369 712,331 Longevity 3,276 3,812 3,864 4,536 Overtime 7,332 6,050 14,900 7,805 FICA 46,855 49,337 50,400 52,785 TMRS 60,943 68,091 69,769 73,264 Workers Compensation 5,091 6,578 5,504 5,820 Health Insurance 72,366 80,899 74,605 87,860 Dental Insurance 6,689 8,036 7,406 8,693 Long-term Disability 1,653 1,775 1,997 2,295 Life Insurance 1,278 1,298 1,294 1,448 Flexible Spending 167 285 204 217 SUBTOTAL $ 831,502 $ 895,842 $ 899,312 $ 957,054 OPERATING EXPENSES Conferences & Training 4,771 4,734 7,362 6,806 Dues & Subscriptions 2,359 1,739 1,739 3,400 Mileaqe - 100 256 100 ' City of Allen FY 2006 Budget 101 FUND GENERAL FUND DEPARTMENT BUILDING AND CODE COMPLIANCE ACCOUNT 001-4500-460 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont 5,123 4,375 5,075 5,075 Clothing & Uniforms 967 750 750 750 Printing & Reproduction Computer Costs - 8,109 - 7,262 7,262 7,262 Gasoline Vehicle & Equipment Replacement 19,668 14,776 14,776 10,121 Office Supplies 5,010 6,136 6,136 6,136 Small Tools & Minor Equipment 2,488 3,173 2,175 3,173 Vehicle Maintenance 3,988 3,650 8,676 3,511 Equipment Maintenance - 1,000 - - Professional Services - - 2,500 - Credd Card Costs 289 2,000 2,000 2,000 SUBTOTAL $ 52,772 $ 49,695 $ 58,707 $ 48,334 CAPITAL OUTII+Y Vehicles - 13,500 11,830 - Fumiture & Fodures 4,200 1,200 - SUBTOTAL $ - $ 17,700 $ 13,030 $ - DEPARTMENT TOTALS $ 884.274 $ 963,237 $ 971,049 $ 1,005,388 CAPITAL EXPENDITURES LIST No capital items City of Allen FY 2006 Budget 102 PLANNING AND DEVELOPMENT DIVISIONS PLANNING 0014800460 CODE ENFORCEMENT 0014840-460 City of Allen 103 FY 2006 Budqet FUND DESCRIPTION Planning & Development Department is Dnsible for land use and transportation planning, ig administration, development coordination, al improvement planning, Community �Iopment Block Grant administration, code pliance, and for providing staff support for the ning & Zoning Commission, the Board of stment, the Sign Control Board and the Allen Council. DEPARTMENT NARRATIVE for FY 2005: r Completed revisions to the Central Business District (CBD) regulations, and revised the boundaries of the CBD to provide a more focused area A Updated the Allen Land Development Code regarding height regulations in the Corridor Commercial District regulations, sign regulations, outdoor storage, and tree planting requirements in residential neighborhoods ❖ Published 2005 Facts & Figures ❖ Completed the 2005-2009 Capital Improvement Program O Completed updates and improvements to the web -based interactive map Completed mapping projects such as Theft - Burglary Report, Respond -Report by District, Fire Hydrants; Fiber Optic Locations, Storm Drainage, Sewer, Construction Permits, Allies Day Tours, Retail Properties, and TABC permits Implemented the Quality Neighborhood Initiative in the Hillside and Windridge neighborhoods :• Implemented the Community Development Block Grant program. Includes Homebuyer Assistance, Home Repair, Public Service and Infrastructure Improvement programs r Provided support to seven households for home improvement and five households for home buyer assistance :• Updated the Property Maintenance Ordinance, Nuisance Ordinance, Solid Waste Ordinance, and Junk Vehicles Ordinance O Researched and issued 40 TABC permits for sale of alcohol -13 for restaurants, and 27 for off -premise beer and wine :• Completed contract with DART for use of their right-of-way for downtown parking Objectives for FY 2006: Initiate a plan to partner with businesses to improve aging commercial areas O Publish 2006 Facts & Figures ? Complete 2006-2010 CIP •P Expand Quality Neighborhood Initiative program. Develop newsletter to be distributed quarterly to all homeowner associations Work with existing neighborhoods without established organizations to create homeowner and/or neighborhood associations Initiate new progmms for code compliance activities to become mom proactive and interactive within the community Complete the GIS water map, revision of current citywide geodatabases, revision of City's interactive mapping service, and install the ArcSDE in both hardware and software City of Allen 104 FY2006 Budget ' EXPENDITURE SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 468,665 665,055 676,438 706,324 Operations 36,397 52,794 55,683 50,502 Professional Services 3,000 9,800 11,346 3,900 Capital - 12 000 - - DEPARTMENT TOTAL $ 508 062 $ 739 649 743 7 $ 760 726 PERSONNEL SUMMARY 2003-2004 20042005 2004-2005 2005-2006 FULL TIME ACTUAL BUDGET AMENDED BUDGET Director 1 1 1 1 Assistant Director 1 0 0 1 Senior Planner 0 1 1 0 'Planner 1 1 1 1 GIS Administrator 1 1 1 1 GIS Analyst 1 1 1 1 Code Enforcement Officer* 0 3 3 3 Senior Administrative Assistant 1 1 1 1 Planning Technician 1 1 1 1 TOTAL FULL TIME 7 10 10 30 * Code Enforcement Officers moved from Building and Code Department EXPENDITURE DETAIL 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 367,000 506,720 512,949 533,094 Longevity 1,604 2,732 2,784 3,220 Overtime 395 4,808 4,808 1,411 FICA 24,072 33,715 33,796 34,755 TMRS 35,277 51,505 52,658 54,810 Worker's Compensation 1,784 3,192 3,049 3,186 Health Insurance 33,534 54,682 58,433 66,921 Dental Insurance 3,035 5,114 5,123 5,798 Long-term Disability 931 1,317 1,495 1,658 Life Insurance 756 1,030 1,046 1,145 Flexible Spending 77 240 297 326 SUBTOTAL $ 468,665 $ 665,055 $ 676,438 $ 706,324 OPERATING EXPENSES Conferences & Training 6,623 12,092 12,987120 Dues & Subscriptions Dues 3,473 2,985 2,886 3 950 City of Allen 105 FY 2006 Budget FUND GENERAL FUND DEPARTMENT PLANNING & DEVELOPMENT ACCOUNT 001-4800-461 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET - OPERATING EXPENSES - cont. Clothing & Uniforms - 1,200 1,950 1,600 Printing & Reproduction 6,902 8,550 6,715 4,300 Advertising 125 300 300 300 Board & Commission Training 1,890 2,850 2,850 2,850 Plat Administration Exp 4,799 8,000 8,000 8,000 Gasoline - 1,700 3,368 3,600 Vehicle & Equipment Replacement - 7,591 7,691 3,146 Office Supplies 3,385 5,126 5,126 5,150 Small Tools & Minor Equipment 9,200 900 900 5,700 Vehicle Maintenance 1,500 3,010 2,886 SUBTOTAL f 36,397 $ 52,794 $ 55,683 $ 50,502 PROFESSIONAL SERVICES Professional Services 3,000 9,800 11,346 3,900 SUBTOTAL f 3,000 $ 9,800 $ 11,346 $ 3,900 CAPITAL OUTLAY Office Equipment and Furniture - - - - Computer Equip & Software 12,000 - - SUBTOTAL $ - $ 12,000 $ - $ - DEPARTMENT TOTALS $ 508,062 $ 739,649 $ 743,467 $ 760,726 CAPITAL EXPENDITURES LIST No capital items City of Allen 106 FY 2006 Budget COMMUNITY SERVICES DIVISIONS ADMINISTRATION 0015110432 BUILDING MAINTENANCE 0015120-418 STREETS 0015130-431 Director 1 Senior Administrative Assistant 1 Assislanl Director 1 Streets/Drainage Foreman Building Maintenance Foreman 1 1 Crev Leader Lead Custodian 2 2 Equipment Operator Custatlian 2 6 Maintenance Worker Building Maintenance Teeh 7 2 Citv of Allen 107 FY 2006 Budget FUND COMMUNITY DEPARTMENT DESCRIPTION Community Services Administration is responsible for the efficient and effective administration and direction of the following areas: Streets, Building Maintenance, Solid Waste, Water & Sewer, and Utility Collections. DEPARTMENT NARRATIVE Accomplishments for FY 2005: Quickly and completely responded to citizen requests for assistance and information Developed electricity budget estimates for all City funds Installed power factor correction capacitance at pump stations and the natatorium to reduce electric costs Achieved 15.1% cumulative electric use reduction in three years as part of a five year plan to reduce usage by 5% per year Made Allen the first NTMWD water system member city to adopt the Model Water Conservation Plan Implemented a successful water conservation rebate program Director reappointed as chair of the NCTCOG Resource Conservation Council Local Projects Funding Subcommittee that oversees the solid waste grant program ADMINISTRATION Objectives for FY 2006: :• Respond to customer calls, e-mails, comment forms, or letters within one work day of the day of receipt Implement new e-business initiative in utility billing to scan, record, and deposit customer payment checks Provide responsible strategic planning to address long range water, sewer, and solid waste needs for City and NTMWD capital improvements Monitor and report the City's electric usage reduction efforts (Senate Bill 5) Continue to stay involved in electric deregulation through the Cities Aggregation Power Project (CAPP) and in management of the City's power Procurement and usage monitoring :• Continue fleet conversion to alternative fuels or vehicles meeting low emission standards (LEV) City of Allen 108 FY 2006 Budget TURE SUMMARY 2003-2004 20042005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET CATION I Services 257,288 267,378 263,865 273,557 s 10,027 15,364 11,199 9,951 ial Services - 2,500 2,500 2,500 DEPARTMENT TOTAL $ 267,315 $ 285,242 $ 277,564 $ 286 008 NEL SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 er's Compensation ACTUAL BUDGET AMENDED BUDGET E 11,030 12,028 12,028 13,639 it Insurance 1 1 1 1 Director 1 1 1 1 ministrative Assistant 1 1 1 1 TOTAL FULL TIME 3 3 3 3 :NDITURE DETAIL 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET :ONNEL SERVICES ies 202,293 206,189 209,753 216,454 wiry 952 1,096 1,096 1,240 ime 437 350 600 454 15,072 15,052 15,308 15,680 i 19,482 20,957 21,547 22,248 er's Compensation 5,303 8,787 634 675 h Insurance 11,030 12,028 12,028 13,639 it Insurance 1,460 1,608 1,573 1,772 tens Disability 501 481 495 511 surance 636 650 668 721 de Spending 122 180 163 163 SUBTOTAL $ 257,288 $ 267,378 $ 263,865 $ 273,557 WING EXPENSES wences & Training 465 3,060 1,000 1,400 & Subscriptions 2,162 2,340 2,340 2,626 ig & Reproduction - 500 200 - line 1,457 1,105 1,300 1,300 le & Equipment Replacement 3,427 2,259 2,259 554 Supplies 2,063 5,100 3,100 3,100 le Maintenance 453 750 750 721 Maintenance 250 250 250 SUBTOTAL $ 10,027 $ 15,364 $ 11,199 $ 9,951 City of Allen FY 2006 Budget 109 FUND GENERAL FUND DEPARTMENT/DIVISION COMMUNITY SERVICES/ADMINISTRATION ACCOUNT 001-5110432 2003-2004 20042005 2004-2005 2005-2006 ACTUAL BUD ET AMENDED BUDGET PROFESSIONAL SERVICES Professional Services 2,500 2,500 2,500 SUBTOTAL $ - $ 2,500 $ 2,500 $ 2,500 DEPARTMENT TOTALS $ 267,315 $ 285,242 $ 277,564 $ 286,008 CAPITAL EXPENDITURES LIST No capital items City of Allen FY 2006 Budget I 110 FUND COMMUNITY SERVICES! BUILDING MAINTENANCE DIVISION DEPARTMENT DESCRIPTION The Building Maintenance Division is responsible for maintaining a high quality interior building appearance and administering maintenance and repair contracts for City Hall, City Hall Annex, Municipal Court (old City library), Library, Police Station, Animal Shelter; Stacy Road Pump Station, and administrative areas in the Central Fire Station. Building Maintenance performs a variety of tasks including: janitorial and custodial services, building mechanical system preventive maintenance and repair, furniture assembly, bulk mail transport, minor remodeling projects and other tasks to ensure efficient building operations and staff support. DEPARTMENT NARRATIVE Accomplishments for FY 2005: A Continued to manage annual preventive maintenance contracts for City Hall, Annex, Courts Facility, Library, Police Station and Animal Shelter Participated in adaptive reuse of the old Library during design and construction processes to assure building maintenance and energy efficiency aspects were addressed ❖ Participated in central Library construction process to assure building maintenance aspects were addressed Successfully managed cleaning and maintenance through a period of significant personnel turnover ACCOUNT 001-5120-418 ❖ Completed re -roofing the Sally port area of the police station ❖ Assisted in set up and break down at numerous City sponsored events Objectives for FY 2006: ❖ Hire and train one new custodian to help clean the courts and parks and recreation facility ❖ Maintain a high level of maintenance and repair for City facilities the division maintains ❖ Complete police station 1' floor remodeling projects Major Budget Item for FY2006: ❖ Increase Building Maintenance costs due to additional of new facilities 26,000 25,000 24,000 a a 23,000 m Q 22,000 N 21,000 20,000 19,000 Total Square Feet Cleaned per Employee 2001 2002 2003 2004 2005 2006 City of Allen FY 2006 Budget 111 I FUND DEPARTMENT/DIVISION ACCOUNT GENERAL FUND COMMUNITY SERVICESIBLDG MAINT 001-5120418 EXPENDITURE SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUD ET CLASSIFICATION Personnel Services 352,186 427,141 392,562 469,042 Operations 283,023 355,890 355,090 356,091 Professional Services 38,262 40,010 64,460 47,710 Capital - - 18,800 DEPARTMENT TOTAL $ 673 471 $ 823 041 $ 812,112 $ 893,643 PERSONNEL SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET FULL TIME Building Maintenance Foreman 1 1 1 1 Lead Custodian' 1 2 2 2 Building Technician 2 2 2 2 Custodian` 4 5 5 6 . TOTAL FULL TIME 8 10 10 11 * The two Custodial staff added in FY 2005 primarily support the new library. EXPENDITURE DETAIL 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 226,531 277,275 243,251 287,780 Longevity 1,455 1,768 1,757 1,032 Overtime 18,612 20,000 32,618 19,356 FICA 17,447 19,946 19,100 21,217 TMRS 23,649 28,211 27,198 29,513 Worker's Compensation 11,045 13,112 11,870 13,312 Health Insurance 48,620 60,114 51,299 88,275 Dental Insurance 3,710 5,213 4,273 6,767 Long-term Disability 588 744 669 952 Life Insurance 407 478 373 521 Flexible Spending 122 280 154, 317 SUBTOTAL $ 352,186 $ 427,141 $ 392,562 $ 469,042 OPERATING EXPENSES Conference & Training - 675 675 - Dues & Subscriptions 28 - - - Clothing & Uniforms 3,620 6,026 6,026 6,206 Electricity 101,181 161,174 161,174 126,535 Gas 6,735 14,475 7,680 10,000 Water 2,611 6,000 4,000 4,000 Advertising - 42 100 180 100 Gasoline 618 - 1,180 1,700 Vehicle & Equipment Replacement 3,474 2,290 2,290 560 Janitorial Supplies 23,747 23,000 39,040 39,040 1 City of Allen FY 2006 Budget ' 112 FUND GENERAL FUND DEPARTMENT/DIVISION COMMUNITY SERVICES/BLDG MAINT ACCOUNT 001-5120416 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Small Tools & Minor Equipment 5,897 7,350 7,350 5,800 Building Maintenance 132,770 126,300 116,495 155,400 Vehicle Maintenance 84 500 1,000 750 Equipment Maintenance 2,216 8,000 8,000 8,000 SUBTOTAL $ 283,023 $ 355,890 $ 355,090 $ 368,091 PROFESSIONAL SERVICES Professional Services 31,816 40,010 64,460 47,710 Machinery & Equipment 6,446 SUBTOTAL $ 38,262 $ 40,010 $ 64,460 $ 47,710 CAPITAL OUTLAY Vehicles 18,800 SUBTOTAL -j-- - $ - $ - $ 18,800 DEPARTMENT TOTALS $ 673,471 $ 823,041 $ 812,112 $ 893,643 CAPITAL EXPENDITURES LIST 2005-2006 QUANTITY BUDGET VEHICLES 12 Ton Truck 1 18,800 TOTAL CAPITAL $ 18,800 City of Allen FY 2006 Budget 113 FUND DEPARTMENT/DIVISION ACCOUNT GENERAL FUND COMMUNITY SERVICES/STREETS DIVISION 001-5130-431 DEPARTMENT DESCRIPTION Streets Division is responsible for I Continue to perform routine concrete and promoting quality of life and the public's asphalt street maintenance to extend the safe driving experience through maintaining life of the City's infrastructure public streets, sidewalks, and alleys. Major Budget Items for FY 2006: DEPARTMENT NARRATIVE ❖ Concrete Street Maintenance Accomplishments for FY2005. :• Buckingham Lane hot mix asphalt ❖ Performed routine concrete and asphalt overlay street maintenance to extend the life of the City's roadways ❖ Vehicle Replacement ❖ Removed the Exchange Parkway DART ❖ Equipment maintenance rails and placed concrete ❖ Rock Ridge Road chip seal ❖ Managed the City/Resident cost -shared sidewalk replacement program; and contributed $25,000 to the CDBG sidewalk replacement program centerline Miles Maintained :• Managed recovery of debris and fallen 300 trees from roadways after a windstorm45 258 in May 2005 250 240 Objectives for FY 2006: 200 4• Resurface Buckingham Lane with 2 -inch hot mix asphalt overlay 150 Resurface City's portion of Rock Ridge 100 Road with new single surface treatment 50 Continue the annual street and alley condition assessments and use the assessment to formulate the division's ° pavement maintenance program ❖ Manage the City/Resident cost -shared sidewalk replacement program 2000 2001 2002 2003 2004 Fiscal Year City of Allen 114 FY 2006 Budget NDITURE SUMMARY 2003-2004 2004-2005 20042005 2005-2006 ACTUAL BUDGET AMENDED BUDGET SIFICATION nnel Services 470,702 519,067 485,004 526,392 lions 326,836 364,478 368,628 386,444 monal Services 414 1,500 1,500 1,500 it 26,123 10,700 8,100 24,996 DEPARTMENT TOTAL $ 824,075 $ 895,745 $ 863,232 $ 914,336 ONNEL SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 Health Insurance ACTUAL BUDGET AMENDED BUDGET TIME 4,520 5,404 4,975 6,280 ian 1 1 1 1 Leader 2 2 2 2 ment Operator 2 2 2 2 ;nance Worker 7 7 7 7 TOTAL FULL TIME 12 12 12 12 EXPENDITURE DETAIL 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 311,597 340,559 316,534 342,333 Longevity 2,268 2,272 1,744 2,392 Overtime 7,967 15,000 16,575 8,286 FICA 23,566 24,955 23,746 24,996 TMRS 30,838 34,661 33,281 35,231 Workers Compensation 32,600 36,512 32,968 35,127 Health Insurance 55,898 58,080 53,558 69,819 Dental Insurance 4,520 5,404 4,975 6,280 Long-term Disability 814 913 963 1,145 Life Insurance 557 591 538 620 Flexible Spending 77 120 122 163 SUBTOTAL $ 470,702 $ 519,067 $ 485,004 $ 526,392 OPERATING EXPENSES Conference & Training 925 2,475 2,475 980 Dues & Subscriptions 244 300 300 300 Clothing & Uniforms 7,619 7,724 7,724 7,724 Advertising 72 - 150 - Printing & Reproduction 30 200 200 100 Rentals 1,367 2,750 2,750 2,750 Gasoline 17,240 18,000 20,000 20,000 Vehicle Propane Gas - 500 - - I 1 ' City of Allen FY 2006 Budget 115 FUND GENERALFUND DEPARTMENTIDIVISION COMMUNITY SERVICES/STREETS ACCOUNT 001-5130431 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Vehicle & Equipment Replacement 57,154 73,979 73,979 55,352 Office Supplies 491 500 500 500 Medical & Chemical Supply 130 500 500 500 Small Tools & Minor Equipment 9,078 12,050 14,550 8,100 Vehicle Maintenance 14,333 9,500 9,500 9,138 Equipment Maintenance 14,134 18,000 18,000 18,000 Radio Maintenance 273 500 500 500 Asphalt Maintenance 18,629 30,000 30,000 100,000 Sidewalk Replacement 27,995 35,000 35,000 10,000 Street Maintenance 155,914 150,000 150,000 150,000 Gravel Street Maintenance 1,208 2,500 2,500 2,500 SUBTOTAL $ 326,836 $ 364,478 $ 368,628 $ 386,444 PROFESSIONAL SERVICES Professional Services 414 1,500 1,500 1,500 SUBTOTAL $ 414 $ 11500 $ 1,500 $ 1,500 CAPITAL OUTLAY Vehicles 16,308 - - - Machinery & Equipment 9,815 10,700 8,100 - SUBTOTAL $ 26,123 $ 10,700 $ 8,100 $ - DEPARTMENT TOTALS $ 824,075 $ 895,745 $ 663,232 $ 914,336 CAPITAL EXPENDITURES LIST No capital items City of Allen FY 2006 Budget 116 FINANCE DIVISIONS FINANCE 0015500-016 PURCHASING 0015510416 Direr or 1 Senior Administrative Assistant 1 Assistant Director 1 Budget Analyst Senior Accountant 1 2 Payroll Specialist Aaountant Accounting Technician Accounting Assistant 11 .75 2 1 1 Purchasing Manager 1 Senior BuyenConlrecl Specialist 1 Buyer 1 City of Allen 117 FY 2006 Budget DEPARTMENT ACCOUNTI FUND FINANCE 001-5500-416 DEPARTMENT DESCRIPTION The Finance Department's purpose is to provide responsive and accurate technical staff support to the City Manager and all operating departments, and to plan, manage, and maintain the financial affairs of the city. DEPARTMENT NARRATIVE Accomplishments for FY 2005: Received the 6th Certificate of Achievement for Excellence in Financial Reporting Award from the national Government Finance Officers Association (GFOA) ❖ Received the 6th Distinguished Budget Presentation Award from GFOA Received the 5th Achievement of Excellence in Procurement Award from the National Purchasing Institute Maintained the City's bond ratings of Aa3 and AA- from Moody's and Standard and Poors, respectively, on its general obligation debt. Maintained the Water & Sewer bond ratings of A2 and A+ respectively from Moody's and Standard & Poors Continued with long range financial plans for debt management and selected operating funds Expanded the procurement card program Developed standard operating procedures for all divisions in Finance Implemented antifraud prevention measures to validate check issuance and cash management Completed implementation of an on-line cash receipting system :• Financed the acquisition and equipping of a municipal golf course by issuing $5,500,000 in Certificates of Obligation; also refunded $32,330,000 in G.O. debt, and issued $4,300,000 in W&S bonds :• Initiated electronic payroll related processes :• Established centralized contract administration in the Purchasing division Established a Business Diversity Procurement Program Conducted 1" internal purchasing survey Objectives for FY 2006: Receive 7th Certificate of Achievement for Excellence in Financial Reporting Award :• Receive 7th Distinguished Budget Presentation Award Receive 6"' Achievement of Excellence in Procurement Award from the National Purchasing Institute :• Receive 1`' Fully Certified Procurement Agency Award from the National Institute of Governmental Purchasing's Universal Public Purchasing Certification Council :• Analyze short-term financing for capital projects and develop cash flow projections :• Develop policy and procedures for acceptance of electronic bids and proposals Implement a training incentive program for all personnel who utilize the City's financial software :• Continue to strengthen internal controls and implement antifraud prevention measures :• Continue adding electronic payroll related procedures :• Provide technical support to e-commerce committee and departments utilizing electronic payment methods. City of Allen 1 1 8 FY 2006 Budget ' FUND DEPARTMENT ACCOUNT GENERAL FUND FINANCE 001-5500-416 EXPENDITURE SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 823,987 875,395 870,486 966,228 Operations 47,462 56,767 50,535 51,213 Professional Services 3,206 4,100 4,900 4,000 Capital 10,070 DEPARTMENTTOTAL $ 874,676 $ 936,282 $ 935,991 $ 1,021,441 PERSONNEL SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET FULL TIME Director 1 1 1 1 Assistant Director 1 1 1 1 Senior Accountant 2 2 2 2 Accountant 1 1 1 2 Budget Manager 1 1 1 1 Senior Administrative Assistant 1 1 1 1 Purchasing Manager 1 1 1 1 Senior Buyer 1 1 1 1 Buyer 1 1 1 1 Account Technician 0 1 0 1 Accounting Assistant II 2 1 2 1 TOTAL FULL TIME 12 12 12 13 PARTTIME Payroll Specialist 0.75 0.75 0.75 0.75 TOTAL PART TIME 0.75 0.75 0.75 0.75 EXPENDITURE DETAIL 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 642,775 675,387 671,897 732,964 Longevity - 2,228 2,772 2,668 3,248 Overtime 4,174 6,500 5,500 4,430 FICA 47,134 49,050 49,106 54,417 TMRS 62,117 68,562 68,960 75,233 Worker's Compensation 1,945 2,238 2,027 2,300 Health Insurance 55,415 61,539 61,332 82,588 Dental Insurance 5,041 5,990 5,596 7,083 Long-term Disability 1,564 1,624 1,792 2,082 Life Insurance 1,404 1,433 1,417 1,606 Flexible Spending 190 300 191 277 SUBTOTAL $ 823,987 $ 875,395 $ 870,486 $ 966,228 City of Allen FY 2006 Budget 119 FUND GENERAL FUND DEPARTMENT FINANCE ACCOUNT 001-5500-016 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - Conferences & Training 16,102 18,527 17,320 17,066 Dues & Subscriptions 6,724 5,510 5,485 6,475 Mileage 174 1,300 800 430 Banking Services 8,311 5,500 6,500 7,500 Printing & Reproduction 2,649 7,250 4,250 2,605 Advertising 1,200 1,500 1,650 1,550 Meetings & Receptions 126 800 300 250 Gasoline 473 600 600 600 Office Supplies 9,774 13,100 11,600 12,100 Small Tools & Minor Equipment 1,870 1,700 1,830 1,750 Vehicle Maintenance 79 400 200 385 Equipment Maintenance - 600 - 300 SUBTOTAL $ 47,482 $ 56,787 $ 50,535 $ 51,213 PROFESSIONAL SERVICES Professional Services 450 1,200 2,000 1,100 Courier Services 2,756 2,900 2,900 2,900 SUBTOTAL $ 3,206 $ 4,100 $ 4,900 $ 4,000 CAPITAL OUTLAY Office Equip & Furniture - - 10,070 - SUBTOTAL $ - $ - $ 10,070 $ - DEPARTMENT TOTALS $ 874,675 $ 936,282 $ 935,991 $ 1,021,441 CAPITAL EXPENDITURES LIST No capital items City of Allen FY 2006 Budget 120 ENGINEERING DIVISIONS ENGINEERING D01-6000437 TRAFFIC 001-6020-038 Director 1 Senior Administrative Assistant 1 Civil Engineer/Floodplain Traffic Engineer Construction ManagerCivil Engineer' 1 2 Conslmction inspector Sr. Traffic Signal Tech Project Technician 4 1 1 Drafter ROW/Utility Coordinator - 1 Traffic Signal Tech 1 1 Utility Locator Tech" Signs/Markings Tech 1 1 'Posilwn funded in CP "Position funded in Water 8 Sewer City of Allen 121 FY 2006 Budget FUND DEPARTMENT ACCOUNT GENERALFUND ENGINEERING 001-6000437 DEPARTMENT DESCRIPTION The Engineering Department provides architectural, planning and engineering services for the City's infrastructure and facilities including buildings, streets, traffic signals, drainage, water and wastewater. In addition to the implementation of the capital improvement program, the department insures that all traffic signalization is operating safely and efficiently to move vehicular traffic through the community and provide inspection services for public and development construction projects. DEPARTMENT NARRATIVE Accomplishments for FY 2005: Completed construction on the following projects: • Streets: Allen Drive from McDermott to Ola, Coats Drive from Allen to Butler, St Mary Drive from Cedar to Cottonwood Creek, Ridgemont Drive from Hawthorne to Jupiter, Exchange Parkway (2 -lanes from Twin Creeks Drive west to Twin Creeks, Phase 7), Watters Road from Raintree Circle to Stacy Road, CDBG sidewalk improvements for the Hillside/Windridge subdivisions, Twin Creeks Drainage Diversion • Water/Sewer. Prestige Water Tower • Facilities: Public Library and Civic Auditorium, Police Parking Lot expansion and the Adaptive Reuse of the former Public Library for Parks Administration and Municipal Court Assumed maintenance for traffic signals at US 75/Bethany and US 75/McDermott :• Continued Engineering on the following streets projects listed below: • Greenville Avenue from Exchange to Stacy; Exchange from US 75 to SH 121 •:• Traffic Operation: • Completed school zone update and LED signal lamp replacements Objectives for FY 2006: Complete the construction projects below: • Water/Sewer: Custer Road Pump Station Expansion and 36 -inch West Side Water Transmission Line, Repaint Stacy Road Ground Storage Tank • Streets: Main Street from Allen Heights to FM 2551, East Bethany between Malone Road and FM 2551, US 75 intersection landscaping, Hedgcoxe Road from Duchess to Longwood, Custer/Ridgeview intersection, McDermott/US 75 right tum lane, reconstruction of McDermoWAllen Drive, Lighting on Angel Parkway and Allen Heights • Facilities: Senior Center Recreation Facility, Adaptive Reuse of the former Public Library for Packs & Recreation Administration and Municipal Court, Renovate existing Annex building Cooperative Projects: • NTMWD 72 -inch waterline along Exchange Parkway and 60 -inch sewer line in east Allen • SH 121 frontage road construction and planning for SH 121 main lanes in addition to SH 121/US 75 interchange Complete right-of-way and land acquisition for the following projects: • Chaparral Road Bridge, Greenville Avenue. from Exchange to Stacy, Fire Station #5 and the future Service Center Start construction on the following projects: • St. Mary Drive, Phase 3 including bridge over Cottonwood Creek, Bel Air Drive from West Bethany to 1400' South :• Provide engineering and architectural services on the following projects: • Intersection improvements at Jupiter/Park Place and Jupiter/Main, Greenville from Exchange to Stacy, Stacy Road (US 75 to Angel Parkway), US 75 lift station and 12• force main, Exchange from US 75 to SH 121, Allen Station Parkway in Allen Station Business Park Traffic Operation: • Continue implementation of street sign and pavement markings replacement program, begin signal upgrade and communication project and add red enforcement lights to all signals. Continue to work with the Arts of Collin County on alignment of Exchange Parkway • Traffic Signal Installation at Main/Angel, Bethany/Malone and Bethany/FM 2551 "Project schedule subject to TxDOT processes City of Allen 122 FY 2006 Budget , EXPENDITURE SUMMARY CLASSIFICATION Personnel Services Operations Professional Services Capital DEPARTMENT TOTAL $ 2003-2004 ACTUAL 886,503 723,206 32,970 43,525 1686,204 2004-2005 BUDGET 949,363 906,059 8,000 34,000 $ 1,897422 2004-2005 AMENDED 957,571 876,609 7,500 50,000 $ 1,891,680 2005-2006 BUDGET 1,017,223 946,077 8,000 28,000 $ 1,999,300 PERSONNEL SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET FULL TIME Director 1 1 1 1 Traffic Engineer 1 1 1 1 Project Construction Manager` 0 1 1 1 (Construction Inspector 4 4 4 4 Senior Administrative Assistant 1 1 1 1 Project Technician 1 1 1 1 Drafter 1 1 1 1 Civil Engineer 2 2 2 2 Senior Signal Technician 1 1 1 1 Signs and Markings Technician 1 1 1 1 Traffic Signal Technician 1 1 1 1 TOTAL FULL TIME 14 15 15 15 ' Paid from Capital Improvements Fund EXPENDITURE DETAIL 2003-2004 2004-2005 20042005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 677,496 726,857 - 716,024 757,760 Longevity 2,684 3,548 3,444 3,532 Overtime 14,049 11,700 19,200 14,177 FICA 51,230 53,485 53,240 54,739 TMRS 66,393 73,843 75,097 77,803 Worker's Compensation 11,789 12,424 11,807 12,606 Health Insurance 54,008 57,774 68,673 84,777 Dental Insurance 5,563 6,280 6,430 7,727 Long-term Disability 1,772 1,844 2,008 2,285 Life Insurance 1,397 1,428 1,404 1,546 Flexible Spending 122 180 244 271 SUBTOTAL S 886,503 $ 949,363 $ 957,571 $ 1,017,223 OPERATING EXPENSES Conferences & Training 3,182 4,590 4,200 3,373 Dues & Subscriptions 3,102 4,250 4,750 4,550 Mileage 853 900 2,300 730 ' City of Allen 123 FY 2006 Budget FUND GENERALFUND DEPARTMENT ENGINEERING ACCOUNT 001$000437 2003-2004 20042005 20042005 2005-2006 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Clothing & Uniforms 3,300 5,100 4,700 5,000 Electricity -Street Lights 449,842 512,000 510,000 567,000 Electncity-Traffic Signals 18,906 44,800 30,000 20,000 Printing & Reproduction 588 700 560 400 Advertising 114 - - - Rentals - 250 150 - Gasoline 9,235 8,700 8,700 9,500 Vehicle Propane Gas - 500 10 - Vehicle & Equipment Replacement 26,422 26,219 26,219 14,596 Office Supplies 4,618 7,950 6,200 6,250 Computer Supplies - - - Small Tools & Minor Equipment 8,036 00 6,000 6,020 4,000 Vehicle Maintenance 6,611 6,100 6,800 6,878 Equipment Maintenance -Soo 500 300 Street Marking Maintenance 18,293 40,000 36,000 41,000 Traffic Signal Maintenance 30,827 25,000 25,000 52,500 Street Light Maintenance 77,211 105,000 105,000 105,000 Street Sign Replacement 40,978 77,500 69,500 70,000 School Crossing Guards 21,088 30,000 30,000 35,000 SUBTOTAL $ 723,206 $ 906,059 $ 876,609 $ 946,077 PROFESSIONAL SERVICES Professional Services 32,970 8,000 7,500 8,000 SUBTOTAL $ 32,970 $ 8,000 $ 7,500 $ 8,000 CAPITAL OUTLAY Traffic Signs 43,525 34,000 50,000 28,000 SUBTOTAL $ 43,525 $ 34,000 $ 50,000 $ 28,000 DEPARTMENT TOTALS $ 1,686,204 $ 1,897,422 $ 1,891,680 $ 1,999,300 CAPITAL EXPENDITURES LIST 2005-2006 BUDGET TRAFFIC SIGNS Traffic Signs 28,000 TOTAL CAPITAL $ 28,000 City of Allen 124 FY 2006 Budget ' CITY OF ALLEN DEBT SERVICE FUND FISCAL YEAR 2005-2006 Debt Policv The City of Allen issues general obligation bonds for a term of generally twenty years, for the purpose of constructing major capital improvements which include municipal facilities, parks and 'streets. Article XI, Section 5 of the Texas Constitution, applicable to cities of more than 5,000 population states that the maximum rate shall not exceed $2.50 per $100.00 of assessed valuation of taxable property. The City's Charter (Article 5, Section 1) states: "In accordance with the constitution of the State of Texas, and not contrary thereto, the City of Allen shall have the power to 'borrow money against the credit of the city for any public purpose that is not now nor hereafter prohibited by the constitution and laws of the State of Texas". The City s debt policy goal is to keep the portion of ad valorem tax collections appropriated to the debt service fund below 40%. The 'proposed tax rate at October 1, 2005 is $0.559 per $100.00 of assessed valuation of which $0.18276, or 32.69%, is designated to the debt service fund. This is within the limits of the state law and is below the City's policy limit. ' Bond Ratings Bond ratings on the City's General Obligation debt are Aa3 from Moody's and AA- from Standard & Poor's. The ratings on the City's Revenue debt are A2 and A+, from Moody's and S&P, ' respectively. FUND BALANCE PROJECTIONS FY 2005 FY 2006 PROJECTED FUND BALANCE 10/1 $ 1,541,257 $ 1,387,056 TOTAL PROJECTED REVENUES 43,903,471 9,826,158 TOTAL PROJECTED EXPENDITURES (44,057,672) (9,998,207) PROJECTED FUND BALANCE 9/30 $ 1,387,056 $ 1,215,007 ' FUND BALANCE REQUIRED: l0% OF ANNUAL DEBT SERVICE $ 842,581 $ 894,419 City of Allen FY 2006 Budget 125 CITY OF ALLEN DEBT SERVICE REQUIREMENT FISCAL YEAR 2005-2006 GENERAL OBLIGATION BONDS: 955,670 1,314,330 2,270,000 330,000 Balance Required Required Total Bond Date of Amount Interest Maturity as of Principal Interest Required Series Issue Issued Rate Date 10/12005 2005-2006 2005-2006 2005-2006 GENERAL OBLIGATION BONDS: 955,670 1,314,330 2,270,000 330,000 330,000 23,10D 353,100 1992 109192 16,053,921 491,200 09101/06 535,000 129,099 664,099 8.85% 415,000 1996 07/01196 7,100,000 7.00% 09101/06 1998 04/01/98 10,000,000 588,448 0910198 945,000 25,000 28,225 6.50% 6,780,000 265,000 242,925 507,925 4.875%- 395,000 1999 08/0199 13,340,000 - 09101/09 202,649 765,000 - 6.375% 40,801 2000 05919D 11,100,000 85000% 0991/10 4,725,670 $ 5,265,431 E 9,991,101 2001 05101107 20,715,000 5.25% 0910121 2002 05/01102 13,000,000 0910122 5.5% 220%- 2003 0191103 2,705,000 09101107 3.00% 2.75%- 2003 D6/01103 7,210,000 0910723 4.25% 2004 0691104 11,700,000 4%-5% D9/0124 2004 1091104 4,735,000 3.5%-5% 0910124 4.875%- 2004 109194 765,000 0910124 5.5% 2005 039195 32,330,000 3%6 5% 08/1521 TOTAL $ 150,753,921 CERTIFICATES OF OBLIGATION 955,670 955,670 1,314,330 2,270,000 330,000 330,000 23,10D 353,100 1,360,000 430,000 61,200 491,200 2,330,000 535,000 129,099 664,099 2,335,000 415,000 131,319 546,319 10,765,000 645,ODD 499,739 1,344,739 11,980,000 455,000 588,448 1,043,448 945,000 25,000 28,225 53,225 6,780,000 265,000 242,925 507,925 11,450,000 395,000 534,275 929,275 . 4,735,000 - 202,649 202,649 765,000 - 40,801 40,801 32,200,000 75,000 1,469,323 1,544,323 $ 86,930,670 $ 4,725,670 $ 5,265,431 E 9,991,101 2D04A 10101/04 4,735,000 3.5%-5% 09/0124 4,735,000 - 202,649 202,649 20046 10/01104 765,000 487510° 0910724 765,000 - 40,601 40,601 167,385 5.5% $ 19,735,000 $ 5.0% 900,730 $ TOTAL $ 5,500,000 $ 5500,000 $ $ 243,450 $ 243,450 2004 06/01/04 6,710,000 WATER 8 SEWER REVENUE BONDS TOTAL $ 23,555,000 City of Allen 8,990,000 915,000 416,845 4.15%- 6,445,000 1999 02919 9 12,545,0 00 4,300,000 06101/19 167,385 332,385 $ 19,735,000 $ 5.0% 900,730 $ 2,445,730 2004 06/01/04 6,710,000 5'0%� 06/0124 365%- 2005 0691/05 8300000 06/0125 6 625% TOTAL $ 23,555,000 City of Allen 8,990,000 915,000 416,845 1331845 6,445,000 465,000 316,500 781,500 4,300,000 165,000 167,385 332,385 $ 19,735,000 $ 1,545,000 $ 900,730 $ 2,445,730 FY 2006 Budget 126 CITY OF ALLEN AGGREGATE DEBT SERVICE REQUIREMENTS Period Total Endin Principal Interest Debt Service GENERAL OBLIGATION BONDS: 9/30/2006 4,725,670 5,265,431 9,991,101 9/30/2007 6,275,000 3,758,808 10,033,808 9/30/2008 4,315,000 3,464,540 7,779,540 9/30/2009 4,510,000 3,274,915 7,784,915 9/30/2010 4,725,000 3,084,678 7,809,678 9/30/2011 4,935,000 2,890,418 7,825,418 9/30/2012 5,180,000 2,687,320 7,867,320 9/30/2013 5,440,000 2,447,115 7,887,115 9/30/2014 5,705,000 2,200,876 7,905,876 9130/2015 5,990,000 1,934,381 7,924,381 9/30/2016 5,700,000 1,647,774 7,347,774 9/30/2017 5,330,000 1,406,116 6,736,116 9/30/2018 5,595,000 1,147,946 6,742,946 9/30/2019 5,055,000 876,811 5,931,811 9/30/2020 4,190,000 632,300 4,822,300 9/30/2021 3,425,000 440,878 3,865,878 9/30/2022 2,720,000 277,698 2,997,698 9/30/2023 1,785,000 147,263 1,932,263 9/30/2024 1,330 000 64,900 1,394,900 9/302025 310,000 13,950 TOTAL $ 86,930,670 $ 37,650,166 $ 124,580,836 .WATER & SEWER REVENUE BONDS: 9/30/2006 1,545,000 900,730 2,445,730 913012007 1,590,000 847,316 2,437,316 9130/2008 1,580,000 777,941 2,357,941 9/30/2009 1,040,000 702,503 1,742,503 9/3012010 1,085,000 656,053 1,741,053 9/3012011 1,140,000 606,573 1,746,573 9/3012012 1,200,000 553,998 1,753,998 9/30/2013 1,135,000 497,648 - 1,632,648 9/30/2014 1,190,000 443,800 1,633,800 9/3012015 1,240,000 387,500 1,627,500 9/30/2016 960,000 327,050 1,287,050 9/30/2017 1,005,000 280,675 1,285,675 9/30/2018 1,060,000 233,225 1,293,225 9/30/2019 1,110,000 184,113 1,294,113 9/3012020 465,000 132,675 597,675 9/302021 485,000 111,925 596,925 9/302022 505,000 88,975 593,975 9/302023 525,000 65,075 590,075 9/302024 555,000 40,225 595,225 9/302025 310,000 13,950 323,950 TOTAL $ 19,725,000 $ 7,851,950 $ 27,576,950 I City of Allen 127 FY 2006 Budget �1 CITY OF ALLEN ' CITY OF ALLEN WATER AND SEWER FUND REVENUE AND EXPENSE SUMMARY FISCAL YEAR 2005-2006 2003-2004 2004-2005 2004-2005 2005-2006 REVENUES ACTUAL BUDGET AMENDED BUDGET Operating Revenues Water Sales 10,981,255 12,334,500 12,000,000 12,700,000 Sewer Charges 4,858,352 6,020,000 5,726,248 6,725,000 ' Connections 188,155 225,000 200,000 200,000 Service Charges 294,391 207,200 262,500 267,000 Pro Rata Fees 15,846 - 60,000 30,000 ' Miscellaneous 227,545 153,500 237,750 147,500 TOTAL OPERATING REVENUES $ 16,565,544 $ 18,940,200 $ 18,486,498 $ 20,069,500 Non -Operating Revenues ' Interest 105,639 141,946 96,458 108,614 Operating Transfer In 13,644 40,015 40,015 10,290 ' TOTAL NON-OPERATING REVENUES $ 119,283 $ 181,961 $ 136,473 $ 118,904 TOTAL REVENUES $ 16,684,827 $ 19,122,161 $ 18,622,971 $ 20,188,404 2003-2004 2004-2005 2004-2005 2005-2006 EXPENSES ACTUAL BUDGET AMENDED BUDGET ' General Government Utility Collections 405,594 458,268 468,548 536,563 TOTAL GENERAL GOV. $ 405,594 $ 458,268 $ 468,548 $ 536,563 Public Works Water 8 Sewer Operating Expenses 12,846,671 13,820,267 13,791,143 15,389,221 Capital Improvement Projects 1,839,094 1,350,000 1,350,000 2,500,000 TOTAL PUBLIC WORKS $ 14,685,765 $ 15,170,267 $ 15,141,143 $ 17,889,221 ' Debt Service $ 1,907,676 $ 2,153,281 $ 2,159,001 $ 2,445,913 TOTAL EXPENSES $ 16,999,035 $ 17,781,816 $ 17,768,692 $ 20,871,697 I 1 PROJECTED FUND BALANCE 1011 $ 5,942,349 $ 6,796,628 tTOTAL 18,622,971 20,188,404 PROJECTED REVENUES ' TOTAL PROJECTED EXPENSES (17,768,692) (20,871,697) PROJECTED FUND BALANCE 9130 $ 6,796,628 $ 6,113,335 �I I ' ' City of Allen FY 2006 Budget 129 WATER & SEWER FUND REVENUES FY 2006 Sewer Charges 33.31 411% Connections 0.99°/ Service Charges 1.32% Miscellaneous 0.68% Interest Water Sales 0.54% 62.91% Transfers In 0.05% WATER & SEWER FUND EXPENSES BY FUNCTION FY 2006 Water & Sewer 85.71% Debt Service 11.72% utility Collections 2.57% City of Allen 130 FY 2006 Budget CITY OF ALLEN WATER AND SEWER FUND REVENUE DETAIL FISCAL YEAR 2005.2006 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET Ooerating Revenues Water Sales 10,981,255 12,334,500 12,000,000 12,700,000 Sewer Charges 4,834,039 5,995,000 5,700,000 6,700,000 Industrial Pretreatment 24,313 25,000 26,248 25,000 Connections 188,155 225,000 200,000 200,000 Re -Connect Fees 58,194 25,000 40,000 40,000 Penalties 233,696 180,000 220,000 225,000 Sewer Clean Outs 2,501 2,200 2,500 2,000 Miscellaneous 27,216 25,500 37,500 22,500 Other Reimbursements 49,426 - 250 - Pro Rata Fees 15,846 - 60,000 30,000 Inspection Fees 150,903 128,000 200,000 125,000 TOTAL OPERATING REVENUES $ 16,565,544 E 18,940,200 E 18,486,498 $ 20,069,500 Non -O rce atino Revenues Interest on Investments 100,205 116,946 71,458 83,614 Interest-I&S Reserve Fund 5,434 25,000 25,000 25,000 Operating Transfer In 13,644 40,015 40,015 10,290 TOTAL NON-OPERATING REVENUES $ 119,283 $ 181,961 $ 136,473 $ 118,904 TOTAL REVENUE WATER & SEWER FUND REVENUES FY 2006 Sower Charges 33.31 % Connections 0,99% Service Charges 1.32% Miscellaneous 0.88% Interest Water Sales00.54% 62.91% Operating Transfer In 0.05% ' City of Allen 131 FY 2006 Budget 1 1 t 1 1 1 CITY OF ALLEN � 1 i 1 1 1 1 1 1 CITY OF ALLEN WATER & SEWER FUND EXPENSE CLASSIFICATIONS AS A PERCENT OF TOTAL BUDGET FISCAL YEAR 2005.2006 2004-2005 2003-2004 %OF REVISED %OF 2005-2006 % CLASSIFICATION ACTUAL ACTUAL @UnGFT BUDGET BUDGET BUDGET Personnel Services $ 2,370,896 13.95% $ 2,518,655 14.17% $ 2,659,033 13.70% Operations $ 12,247,133 72.05% $ 12,411,328 69.85% $ 14,769,111 70.76% Professional Services $ 70,391 0.41% $ 165,248 0.93% $ 201,378 0.96% Debt Service Payments $ 1,907,676 11.22% $ 2,159,001 12.15% $ 2,445,913 11.72% Capital $ 402,939 2.37% $ 514,460 2.90% $ 596,262 2.86% TOTAL $ 16,999,035 $ 17,768,692 $ 20,87 6697 WATER & SEWER FUND Expenses By Classification Professional Services 0.96% Debt Service Payments 11.72% Capital 2.86% Operations 70.76% Personnel Services 13.70% City of Allen 133 FV 2006 Budget 1 1 1 i 1 1 CITY OF ALLEN � 1 1 1 1 1 1 1 1 City of Allen 135 FY 2006 Budqet WATER AND SEWER DIVISIONS WATER AND SEWER 200-6500433 UTILITY BILLING 200-7000-419 Director Assistant Director Utility Biting Supervisor 1 Administrative Assistant 1 Customer Svc. Rep. 5.5 Superintendent 1 Sewer Foreman Foreman 1 1 Meter Svcs Crew Leader Sewer Crew Leader Water Crew Leader Conservation Crew Leader Pump Station Operator 4 4 4 Meter Svcs. Tech Equipment Operator Equipment Operator Equipment Operator fi 4 4 Maintenance Worker Malnlenanra Worker Maintenance Worker 5 6 i City of Allen 135 FY 2006 Budqet AND SEWER WATER AND SEWER DIVISION DEPARTMENT DESCRIPTION The Water and Sewer Division is responsible for delivering potable water purchased from the North Texas Municipal Water District (NTMWD) to Allen customers and collecting wastewater from customers and delivering it to NTMWD sewer trunk lines. DEPARTMENT NARRATIVE Accomplishments for FY 2005: ❖ Achieved an estimated 10% water loss for the year. No instance of a sewer discharge in violation of Texas Commission on Environmental Quality (TCEQ) guidelines :• Completed TCEQ Compliance Evaluation Investigation for Public Water System. No operational violations were noted. Retained "Superior" system rating. 4• First member city to adopt the NTMWD model Water Conservation ordinance Continued a very effective water leak detection program Continued ongoing sewer system efforts to reduce sewer system inflow and infiltration (1&1) Objectives for FY 2006: •} Anticipate future growth by planning water and sewer system infrastructure construction and modernization; minimize maintenance service shortfalls or interruptions Update the water and sewer rate study to reassess the fund's fee structure and long- term viability Maintain sanitary sewer system to minimize stoppages and back-ups; have no sewer discharges in violation of National Pollution Discharge Elimination System (NPDES) rules; control and lessen sewer inflows and infiltration (I&1) Identify and eliminate cross connections within the water system :• Continue ten percent meter replacement program utilizing touch -read meter reading capability Reduce water loss by integrating a new water quality and leak detection crew Maintain an acceptable water loss of less than twelve percent. Water loss is the difference between the gallons of water NTMWD sells the City and what the City bills customers. Major Budget Items for FY 2006: ❖ Water and sewer payments to NTMWD :• Transfers out for cash financing of capital projects Meter Replacement Program and Touch Read pads 600 m400 ms00 2200 100 0 Miles of Water & Sewer Lines 2000 2001 2002 2003 2004 Year City of Allen 136 FY 2006 Budget ' FUND DEPARTMENT/DIVISION ACCOUNT WATER AND SEWER W&SIWATER AND SEWER 200-6500433 EXPENSE SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 2,113,152 2,286,304 2,252,062 2,558,623 Operations 12,123,975 12,264,503 12,245,221 14,596,513 Professional Services 45,699 105,000 129,400 160,000 Capital 402,939 514,460 514,460 574,085 DEPARTMENT TOTAL $ 14,685 765 $ 15,170,267 $ 15,141,143 $ 17 869,221 PERSONNEL SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET FULL TIME Superintendent 1 1 1 1 Foreman 2 2 2 2 Education Specialist 0 0 0 1 Administrative Assistant 1 1 1 1 Pump Station Operator 4 4 4 4 Crew Leader 8 9 9 10 Civil Engineer' 1 1 1 1 ROW Utility Coordinator* 1 1 1 1 Utility Locator Technician` 1 1 1 1 Equipment Operator 7 8 8 9 Water Quality Technician 1 1 1 0 Meter Service Technician 7 7 7 7 Maintenance Worker 10 11 11 12 TOTAL FULL TIME 44 47 47 50 • These positions are under supervision of the Engineering Dept EXPENSES DETAIL 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 1,397,150 1,552,866 1,502,704 1,691,912 Longevity 9,487 10,216 9,737 11,668 Overtime 100,775 73,000 100,000 100,000 FICA 108,671 111,686 111,537 120,987 TMRS 144,607 158,028 161,992 174,087 Worker's Compensation 57,998 66,173 62,208 66,981 Health Insurance 268,046 282,571 273,472 354,673 Dental Insurance 19,708 24,112 22,766 28,986 Long-term Disability 3,711 4,105 4,580 5,597 Life Insurance 2,526 2,647 2,561 3,063 Flexible Spending 473 900 505 669 SUBTOTAL $ 2,113,152 $ 2,286,304 $ 2,252,062 $ 2,558,623 OPERATING EXPENSES Conferences & Training 7,740 6,030 6,030 8,204 Dues & Subscriptions 11,144 11,445 11,445 12,205 City of Allen FY 2006 Budget 137 FUND WATER AND SEWER DEPARTMENT/DIVISION W&S/WATER AND SEWER ACCOUNT 200-6500-433 2003-2004 2004-2005 2004-2005 2005-2006 OPERATING EXPENSES - cont. ACTUAL BUDGET AMENDED BUDG Clothing & Uniforms 28,929 29,689 29,689 31,123 Electricity 395,545 589,410 516,710 594,410 Natural Gas - 350 350 350 Telephone 6,457 7,800 7,800 7,800 Water 22,088 12,000 12,000 12,000 Insurance 48,521 33,165 33,165 38,342 Postage & Freight 2,718 4,000 4,000 4,500 Printing & Reproduction 4,123 6,100 6,100 7,000 Advertising 366 1,500 1,500 2,000 Rentals 147 1,500 1,500 1,500 Gasoline 44,122 39,400 47,000 48,500 Propane Gas - 1,750 857 500 NTMWD-Upper E. Fork 1,017,605 1,181,864 1,115,082 1,222,227 NTMWD-Regional Treatment 2,311,927 2,093,016 2,257,968 2,632,686 Water District -Water 3,841,994 4,260,676 4,231,278 4,945,884 NTMWD Pretreatment 27,300 26,261 29,072 34,000 Vehicle & Equipment Replacement 148,666 133,770 133,770 108,599 Office Supplies 12,868 4,200 4,578 4,200 Mechanical Supplies 40,427 50,000 50,000 50,000 Medical & Chemical Supply 1,317 1,250 1,250 1,250 Chlorine Gas 1,598 1,500 1,500 1,500 Small Tools & Minor Equipment 60,607 43,200 43,200 30,300 Building Maintenance 32,211 100,000 75,550 59,200 Vehicle Maintenance 30,704 18,250 18,250 18,500 Equipment Maintenance 19,277 20,000 20,000 20,000 Radio Maintenance 890 2,600 2,600 2,600 Meter Maintenance 18,062 18,500 18,500 18,500 Water System Maintenance 31,669 40,000 40,000 40,000 Sewer System Maintenance 30,110 40,000 40,000 40,000 Bad Debt Expense 39,890 12,000 12,000 12,000 . Interest -Water Deposits 5,087 4,000 4,000 4,000 Operating Transfer Out 2,040,772 2,118,477 2,118,477 2,182,633 Capital Projects Transfer Out 1,326540 50 2,500,000 , ,9094 E 2123 ,03 $ 2,245,0 221 $4,596,513SSUBTOTAL PROFESSIONAL SERVICES 27,195 75,000 49,450 65,000 Professional Services Contract Mowing 18,504 30,000 30,000 30,000 Rebate -Washing Machine - - 16,100 20,800 Rebate -New Toilet - - - 1,350 32,500 1,950 32,250 Rebate-Rain/Freeze Sensor - 10,000 Rebate -Water Conservation SUBTOTAL - $ 45,699 - $ 105,000 $ 1297100 E 160,000 City of Allen FY 2006 Budget , 138 FUND WATER AND SEWER DEPARTMENT/DIVISION W&SIWATER AND SEWER ACCOUNT 200-6500-433 CAPITAL OUTLAY Vehicles - 33,000 33,000 48,500 Mains & Connections 120,020,000 00 1 120,000 120,000 Meters 165,839 315,460 315,460 334,367 Office Equipment & Furniture 15,000 - - 4,500 Machinery & Equipment 102,100 46,000 46,000 66,698 SUBTOTAL $ 402,939 $ 514,460 $ 514,460 $ 574,085 DEPARTMENT TOTALS $ 14,685,765 $ 15,170,267 $ 15,141,143 $ 17,889,221 CAPITAL EXPENSES LIST 2005-2006 QUANTITY BUDGET MAINS & CONNECTIONS Mains & Connections 120,000 SUBTOTAL $ 120,000 METERS Meters 334,387 SUBTOTAL $ 334,387 VEHICLES 1 Ton Utility Truck 1 33,000 Upgrade Ranger to 3/4 Ton Truck 1 15,500 SUBTOTAL 2 $ 48,500 OFFICE EQUIP & FURNITURE Cubicle 1 4,500 SUBTOTAL 1 $ 4,500 MACHINERY AND EQUIPMENT Hydraulic Valve Exerciser 1 30,000 Perma-Loggers 15 12,000 Irrinet XM with Surge Protector 1 12,846 Scorpio with Surge Protector 2 11,052 Programmable Pulse Output 1 800 SUBTOTAL 20 $ 66,698 TOTAL CAPITAL $ 574,085 City of Allen FY 2006 Budget 139 AND SEWER UUMMUN I I 1 olzmvl .mo' UTILITY COLLECTIONS DIVISION DEPARTMENT DESCRIPTION The Utility Collections Division is responsible for billing and processing payments from City utilities that includes water, sewer, drainage, solid waste, HHW, and recycling services. With extensive customer contact, this division places a strong emphasis on customer service. DEPARTMENT NARRATIVE Accomplishments for FY 2005: Implemented a special utility cut-off mailing to improve customer service that reduced water cut offs by 66% :• Improved process of scheduling the water bill inserts Assisted with processing water conservation rebate applications and posting credits to utility accounts Objectives for FY 2006: :• Purchase and integrate a check remittance scanner to speed check processing and deposit times •'r Work with the Information Technology and Finance Departments, to assess the feasibility of accepting electronic payments through the Internet Majot Budget Item for FY 2006: Purchase check remittance scanner Accounts Annual Percentage Growth FY01 FY02 FY03 FY04 FY05' 12.0% 9.7% 6.5% 7.7% 2.5% *2005 includes accounts managed through May 31, 2005 (2.5% growth to date). Utility Accounts Managed 25,000 20,000 D 15,000 00 4 10,000 5,000 17,791 19,525 20,363 2000 2001 2002 2003 2004 2005' Fiscal Year City of Allen 140 FY 2006 Budget FUND WATER AND SEWER DEPARTMENT/DIVISION W&S/UTILITY COLLECTIONS 2004-2005 BUDGET 1 5 6 0.50 0.50 ACCOUNT 200-7000-419 EXPENSE SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 2004-2005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION AMENDED BUDGET PERSONNEL SERVICES Personnel Services 257,744 273,161 266,593 300,410 Operations 123,158 149,927 166,107 172,598 Professional Services 24,692 35,180 35,848 41,378 PERSONNEL SUMMARY FULL TIME Utility Billing Supervisor Customer Service Representative TOTAL FULL TIME PARTTIME Customer Service Representative TOTAL PART-TIME 2003-2004 ACTUAL 1 5 6 0.50 0.50 2004-2005 BUDGET 1 5 6 0.50 0.50 2004-2005 AMENDED 1 5 6 0.50 0.50 2005-2006 BUDGET 1 5 6 0.50 0.50 EXPENSES DETAIL 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 190,577 201,382 193,313 205,805 Salary Reserve - - - 10,695 Longevity 888 1,204 1,108 1,310 Overtime 1,237 1,575 2,700 2,700 FICA 14,105 14,740 14,004 14,701 TMRS 18,445 20,481 19,975 21,167 Worker's Compensation 578 669 586 642 Health Insurance 28,481 29,238 31,175 38,907 Dental Insurance 2,561 2,921 2,788 3,381 Long-term Disability 474 505 545 644 Life Insurance 321 326 304 349 Flexible Spending 77 120 95 109 SUBTOTAL f 257,744 $ 273,161 $ 266,593 f 300,410 OPERATING EXPENSES Conferences & Training 1,452 3,000 3,000 2,880 Dues & Subscriptions 107 100 280 140 Mileage 11 204 204 204 Telephone 2,676 3,032 3,032 3,032 'Insurance 2,660 2,630 2,630 2,530 'Banking Services 2,226 3,800 3,800 3,800 Postage & Freight 79,500 80,000 96,000 102,000 Printing & Reproduction _ 23,855 30,000 30,000 30,000 ' City of Allen 141 FY 2006 Budget FUND WATER AND SEWER DEPARTMENT/DIVISION W&S/UTILITY COLLECTIONS ACCOUNT 200-7000419 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Advertising 72 100 100 100 Vehicle & Equipment Replacement - 12,376 12,376 11,684 Office Supplies 5,284 6,000 6,000 6,000 Small Tools & Minor Equipment - 3,000 3,000 3,678 Equipment Maintenance 5,315 5,685 5,685 6,550 SUBTOTAL $ 123,158 $ 149,927 $ 166,107 $ 172,598 PROFESSIONAL SERVICES Audit Fees 13,139 15,000 14,118 17,648 Professional Services 4,767 13,500 13,500 14,200 Courier Services 2,715 2,900 2,900 2,900 Credit Card Costs 4.071 3,780 5,330 6,630 SUBTOTAL $ 24,692 $ 35,180 $ 35,846 $ 41,378 CAPITAL OUTLAY Computer Equipment & Software - - - 22,177 SUBTOTAL - - - 22,177 DEPARTMENT TOTALS $ 405,594 $ 458,268 $ 468,648 $ 536,563 CAPITAL EXPENSES LIST 2005-2006 QUANTITY BUDGET COMPUTER EQUIP & SOFTWARE Check Remittance Scanner i 22,177 TOTAL CAPITAL $ 22,177 City of Allen 142 I FY 2006 Budget , CITY OF ALLEN SOLID WASTE FUND REVENUES AND EXPENSES BY FUNCTION FISCAL YEAR 2005-2006 2003-2004 2004-2005 2004-2005 2005-2006 REVENUES ACTUAL BUDGET AMENDED BUDGET ODera0no Revenues Garbage Fees 2,240,381 2,716,020 2,775,039 3,237,538 Recycling Revenues 477,205 - - - Commercial Garbage Fees 448,785 500,000 475,530 500,000 Recycling Materials 42,843 45,000 40,000 40,000 Recycle Bin Revenue 2,029 1,000 1,000 1,000 Household Hazardous Waste 77,096 81,180 94,727 141,798 Miscellaneous 1,500 35,000 35,000 35,000 TOTAL OPERATING REVENUES $ 3,289,839 $ 3,378,200 $ 3,421,296 $ 3,955,336 Non -Operating Revenues Interest 9,361 11,577 18,588 21,750 TOTAL NON-OPERATING REVENUES $ 9,361 $ 11,577 $ 18,588 $ 21,750 TOTAL REVENUES $ 3,299,200 EXPENSES $ 3,439,894 $ 3,977,086 3,439,884 Public Works TOTAL PROJECTED EXPENSES Solid Waste TOTAL REVENUES $ 3,299,200 $ 3,389,777 $ 3,439,894 $ 3,977,086 3,439,884 3,977,086 TOTAL PROJECTED EXPENSES 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET 3,409,931 3,389,360 3,416,459 3,926,059 TOTAL EXPENSES $ 3,409,931 $ 3,389,360 $ 3,416,459 $ 3,926,059 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1 $ 930,508 $ 953,933 TOTAL PROJECTED REVENUES 3,439,884 3,977,086 TOTAL PROJECTED EXPENSES (3,416,459) (3,926,059) PROJECTED FUND BALANCE 9/30 $ 953,933 $ 1,004,960 City of Allen FY 2006 Budget 143 1 1 ! 1 1 1 CITY OF ALLEN � 1 1 1 1 1 i 1 1 1 SOLID WASTE DIVISIONS SOLID WASTE 205-0000435 Director Waste Services Manager 1 HHW Maintenance Worker Maintenance Worker/Litter' Education Specialist^ 2 2 2 'Works under direction of Parks Operations Supervisor "Funded in Grants Fund UtV of Allen 145 FY 2006 Budget FUND DEPARTMENT ACCOUNTI SOLID WASTE SOLID WASTE 205-0000-435 DEPARTMENT DESCRIPTION The Solid Waste Fund represents the financial activity related to solid waste collection and disposal, including recycling services and management of household hazardous waste (HHW). Eighty-five percent of revenues are used to fund contracts with North Texas Municipal Water District (NTMWD) and the City's franchised waste disposal vendor. The fund supports employees who manage solid waste customer service, educate citizens and youth on environmental programs, run HHW programs in coordination with the Plano HHW center, perform litter collection in parks and on streets, and provide support staff to the Keep Allen Beautiful board. DEPARTMENT NARRATIVE Accomplishments for FY 2005: Initiated new single stream recycling program in November, 2004 that has resulted in an 80% increase in residential recycling 4- Assisted the Keep Allen Beautiful (KAB) Board in execution of their key seasonal events: Texas Recycles Day, Great American Cleanup, Arbor Day/Trees for Allen Program, the Corporate Challenge water way cleanup and the second annual Educators Reception ❖ Assisted KAB by preparing four competitive nominations through Keep Texas Beautiful, all of which placed in their categories. The KAB program that won a Gold Award last year improved to place three among nominated cities in the Govemors Achievement award category. f• Continued a contract for weekly litter collection on U.S.75 ❖ Integrated a new Education Specialist into operations; provided a new educational outreach capability ❖ Developed and implemented a new, highly utilized water conservation rebate program Objectives for FY 2006: :• Work with the Keep Allen Beautiful (KAB) board to successfully reach its goals d• Integrate a new Water Conservation Educational Specialist into staff; improve this educational effort ❖ Prepare competitive COG solid waste grant requests for future grant cycles S• Continue to expand environmental educational outreach programs and to bring Allen youth forward for Council recognition ❖ Launch a new educators reception in the fall of 2005 Major Budget Items for FY 2006: :• CWD solid waste and recycling services ❖ North Texas Municipal Water District solid waste transfer station and landfill services ❖ Weekly US75 litter collection contract ❖ KAB Board support City of Allen 146 FY 2006 Budget I FUND DEPARTMENT ACCOUNT SOLID WASTE SOLID WASTE 205-0000435 EXPENSE SUMMARY 2003-2004 20042005 20042005 2005-2006 ACTUAL BUDGET AMENDED BUDGE CLASSIFICATION Personnel Services $ 210,013 $ 234,326 $ 234,949 $ 273,661 Operations 153,840 203,773 209,373 165,673 Professional Services 3,046,078 2,951,261 2,972,137 3,486,725 Capital DEPARTMENTTOTAL $ 3,409,931 $ 3,389,360 $ 3,416,459 $ 3,926,059 PERSONNEL SUMMARY 2003-2004 20042005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET FULL TIME Waste Services Manager 1 1 1 1 Education Specialist 1 1 1 1 Maintenance Worker' 2 2 2 0 HHW Maintenance Worker 2 2 2 2 TOTAL FULL TIME 6 6 6 4 ' In May 2006, these two posifions will be moved to the General Fund. EXPENSES DETAIL 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 140,292 152,942 153,531 175,480 Longevity 584 560 560 868 Overtime 3,923 8,670 8,670 8,670 FICA 10,000 10,690 10,909 14,050 TMRS 13,915 15,519 16,382 20,500 Worker's Compensation 7,914 8,667 8,468 9,094 Health Insurance 30,568 33,708 32,916 40,857 Dental Insurance 2,187 2,776 2,731 3,061 Long-term Disability 353 409 465 666 Life Insurance 236 263 262 361 Flexible Spending 41 120 55 54 SUBTOTAL $ 210,013 $ 234,326 $ 234,949 $ 273,661 OPERATING EXPENSES Conferences & Training 3,247 4,610 4,610 3,480 Dues & Subscriptions 732 650 650 1,700 Clothing & Uniforms 2,348 2,868 2,868 2,868 Insurance - 3,645 3,645 2,107 Postage & Freight 198 800 800 800 Printing & Reproduction 4,480 3,000 4,500 5,500 Gasoline 2,629 2,500 3,800 3,900 Vehicle & Equipment Replacement 25,531 24,647 24,647 20,780 Office Supplies 372 4,000 3,500 4,000 Medical & Chemical Supply 597 1,300 1,300 1,100 City of Allen FY 2006 Budget 147 FUND SOLID WASTE DEPARTMENT SOLID WASTE ACCOUNT 205-0000-435 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET Small Tools 8 Minor Equipment 2,536 2,350 2,350 1,750 Vehicle Maintenance 296 1,000 1,500 1,500 Equipment Maintenance - 250 250 250 Bad Debt Expense 11,071 4,000 4,000 4,000 Compensated Absences 1,869 - - - Illegal Dumping 1,340 1,500 1,500 1,500 Household Hazardous Waste 18,958 29,680 32,480 38,360 Beautification 25,664 24,000 24,000 24,000 Operating Transfer Out 47,172 92,973 92,973 48,078 Capital Projects Transfer Out 4,800 SUBTOTAL $ 153,840 $ 203,773 L 209,373 $ 165,673 PROFESSIONAL SERVICES Sanitation Services 1,278,489 1,500,151 1,500,151 1,639,185 Professional Services 65,057 76,000 46,000 151,100 Recycling 485,542 - 2,435 200 Solid Waste-NTMWD 1,216,990 1,375,110 1,423,551 1,696,240 SUBTOTAL $ 3,046,078 $ 2,951,261 $ 2,972,137 $ 3,486,725 TOTAL EXPENSES $ 3,409,931 $ 3,389,360 $ 3,416,459 $ 3,926,059 CAPITAL EXPENSES LIST No capital items City of Allen FY 2006 Budget 148 CITY OF ALLEN DRAINAGE FUND REVENUES AND EXPENSES BY FUNCTION FISCAL YEAR 2005-2006 2003-2004 2004-2005 2004-2005 2005-2006 REVENUES ACTUAL BUDGET AMENDED BUDGET Ooeratina Revenues Inspection Fees 94,577 60,000 125,000 100,000 Drainage Fees 771,856 837,090 820,000 865,000 TOTAL OPERATING REVENUES $ 866,433 $ 897,090 $ 945,000 $ 965,000 Non -Operating Revenues 683,700 874,744 828,377 892,220 Interest 5,698 5,680 16,953 19,840 TOTAL NON-OPERATING REVENUES $ 5,698 $ 5,680 $ 16,953 $ 19,840 TOTAL REVENUES $ 872,131 $ 902,770 $ 961,953 E 984,840 TOTAL EXPENSES $ 803,700 $ 924,744 $ 878,377 $ 892,220 PROJECTED FUND BALANCE 1011 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENSES PROJECTED FUND BALANCE 9/30 $ 628,622 $ 2003-2004 2004-2005 2004-2005 2005-2006 EXPENSES ACTUAL BUDGET AMENDED BUDGET Public Works: Drainage Operating Expenses 683,700 874,744 828,377 892,220 Capital Improvement Projects 120,000 50,000 50,000 TOTAL PUBLIC WORKS $ 803,700 $ 924,744 $ 878,377 $ 892,220 TOTAL EXPENSES $ 803,700 $ 924,744 $ 878,377 $ 892,220 PROJECTED FUND BALANCE 1011 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENSES PROJECTED FUND BALANCE 9/30 $ 628,622 $ 712,198 961,953 984,840 (878,377) (892,220) $ 712,198 $ 804,818 City of Allen 149 FY 2006 Budget 1 1 1 1 1 1 CITY OF ALLEN � 1 DRAINAGE DIVISIONS DRAINAGE 21M0004134 Director Foreman 9 Equipment Operator IMaintena� Worker City of Allen 151 FY 2006 Budqet DRAINAGE DEPARTMENT DESCRIPTION The Drainage crew maintains drainage inlets, storm sewers, open drainage channels and ditches to assure they remain free of vegetation and hazardous wastes. Sedimentation must be controlled, and channels should carry design water runoff flow. DEPARTMENT NARRATIVE Accomplishments for FY 2005: •3 No homes or businesses flooded during the year. ❖ Maintained street sweeping frequency of twice monthly on arterial and thoroughfares and once monthly on collectors; added new roads to the sweeping plan based on funds made available by a lower cost street sweeping contract ❖ Maintained drainage ways with Gradall purchased in 2004 Objectives for FY 2006: Inspect and clear all storm sewer inlets after major storm events ❖ Continue installation of markers in support of the storm drain marking program ❖ Maintain drainage structures or channels to prevent flooding 21 Major Budget Items for FY 2006: ❖ Drainage Maintenance S• Contract mowing of greenbetis ❖ Contract Street Sweeping ❖ Continue contract funding for Phase II NPDES professional services contract ❖ Pro Rata of NPDES Storm Water Management Best Practices Manual from COG Curb Miles of Street Sweeping Monthly 400 350 300 250 N b n 200 5 U 150 100 50 0 2001 2002 2003 2004 2005 2006 City of Allen 152 FY 2006 Budget FUND DRAINAGE DEPARTMENT DRAINAGE 20042005 ACCOUNT 210-0000-434 EXPENSE SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 BUDGET A TUAL BUDGET AMENDED BUDGET CLASSIFICATION Salaries 162,053 179,820 168,361 Personnel Services 255,301 262,828 261,731 288,519 Operations 371,403 456,646 456,646 468,201 Professional Services 56,996 135,270 110,000 135,500 Capital 120,000 50,000 50,000 12,420 DEPARTMENT TOTAL $ 803,700 $ 924,744 $ 878,377 $ 892,220 PERSONNEL SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 18,808 ACTUAL BUDGET AMENDED BUDGET FULL TIME Dental Insurance 2,587 3,363 2,860 Crew Leader 1 1 1 1 Equipment Operator 2 2 2 2 Maintenance Worker 3 3 3 3 TOTAL FULL TIME 6 6 6 6 EXPENSES DETAIL 2003-2004 20042005 20042005 2005-2006 &Uniforms ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES 78 100 100 100 Salaries 162,053 179,820 168,361 183,066 Salary Reserve - - - 1,121 Longevity 1,044 1,452 1,184 1,504 Overtime 6,793 6,500 8,075 10,400 FICA 12,074 12,485 12,420 13,285 TMRS 16,290 18,327 17,767 18,863 Worker's Compensation 17,132 19,306 17,586 18,808 Health Insurance 36,590 40,722 32,596 37,094 Dental Insurance 2,587 3,363 2,860 3,381 Long-term Disability 415 482 518 612 Life Insurance 282 311 291 331 Flexible Spending 41 60 73 54 SUBTOTAL $ 255,301 $ 282,628 $ 261,731 $ 288,519 if nces & Training 367 1,000 1,000 400 &Uniforms 4,110 5,134 5,134 5,134 ne 78 100 100 100 z 6,177 5,460 5,460 16,213 & Freight 18 150 150 150 & Reproduction - 250 250 250 I City of Allen FY 2006 Budget 153 FUND DRAINAGE DEPARTMENT DRAINAGE ACCOUNT 210-0000-434 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont Advertising 72 100 100 100 Rentals 549 6,100 6,100 6,100 Gasoline 9,615 9,000 9,000 10,000 Oil& Lubricants 438 500 500 500 Vehicle Propane Gas - 500 - - Vehicle & Equipment Replacement 42,269 46,452 46,452 43,899 Office Supplies 338 400 400 400 Medical & Chemical Supply 5,034 20,000 20,000 20,000 Agriculture Supplies - 4,000 4,000 4,000 Small Tools & Minor Equip 6,881 6,650 8,650 7,650 Vehicle Maintenance 5,575 4,250 4,250 4,250 Equipment Maintenance 9,318 10,000 10,000 10,000 Radio Maintenance - 400 400 400 Street Sweeping Maintenance 64,926 72,000 72,000 72,000 Drainage System Maintenance 79,341 125,000 125,000 125,000 Bad Debt Expense 2,848 - 500 - Compensating Absences 177 - - - Operating Transfer Out 133,272 137,200 137,200 141,655 SUBTOTAL $ 371,403 $ 466,646 $ 456,646 $ 468,201 PROFESSIONAL SERVICES Professional Services 11,897 55,270 40,000 55,500 Contract Mowing 45,099 80,000 70,000 80,000 SUBTOTAL $ 56,996 $ 135,270 $ 110,000 $ 135,500 CAPITAL TRANSFERS Capital Projects Transfer Out 120,000 50,000 50,000 - SUBTOTAL $ 120,000 $ 50,000 $ 50,000 $ - TOTAL EXPENSES $ 803,700 $ 924,744 $ 878,377 $ 892,220 CAPITAL EXPENSES LIST No capital items City of Allen FY 2006 Budget 154 CITY OF ALLEN GOLF COURSE FUND REVENUES AND EXPENSES BY FUNCTION FISCAL YEAR 2005-2006 2003-2004 20042005 2004-2005 2005-2006 REVENUES ACTUAL BUDGET AMENDED BUDGET Ooeratina Revenues Retail Store 2004-2005 - 170,740 EXPENSES ACTUAL 101,000 151,067 Concession Sales - 32,000 672,040 105,000 198,630 Fees 641,323 742,843 1,410,286 26,084 1,200,000 1,617,973 TOTAL OPERATING REVENUES $ - $ 1,613,026 $ 1,406,000 $ 1,967,670 Non -Operating Revenues Other Reimbursements - - 3,500 - Operating Transfer In - - 105,119 - TOTAL NON-OPERATING REVENUES $ - $ - $ 106,619 $ - TOTAL REVENUES $ $ 1,613,026 $ 1,514,619 $ 1,967,670 2003-2004 2004-2005 2004-2005 2005-2006 EXPENSES ACTUAL BUDGET AMENDED BUDGET Personnel Services - 929,536 672,040 1,130,998 Operations - 657,406 641,323 742,843 Professional Services 26,084 201,256 61,184 TOTALEXPENSES $ $ 1,613,026 $ 1,514,619 $ 1,935,025 PROJECTED FUND BALANCE 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENSES PROJECTED FUND BALANCE 9/30 1,514,619 1,967,670 (1,514,619) (1,935,025) $ $ 32,645 City of Allen FY 2006 Budget 155 1 1 1 1 1 1 CITY OF ALLEN � 1 1 i 1 1 1 1 1 1 1 GOLF COURSE DIVISIONS GOLF COURSE 225-6610-057 City of Allen 157 FY 2006 Budget IEUND DEPARTMENT ACCOUNTI GLF COURSE GOLF COURSE 225-8610-457 DEPARTMENT DESCRIPTION The Golf Course Fund has been established to support the daily operations of the golf course providing recreational opportunities for the citizens of Allen and the surrounding region. DEPARTMENT NARRATIVE Accomplishments for FY 2005: Course purchase completed in October, 2004 Completed multiple renovations including: erosion concerns on #9 sawtooth near cart path and behind #2 sawtooth green, removed large drainage pipe with repairs made to surrounding area behind #4 tee and #3 green blackjack, repaired #11 blackjack bridge, repaired all wooden bridges with new decking material, cart path repaired with the addition of curbing around greens for better aesthetics and maintenance practices, re -design and construction of the new entrance to the Clubhouse Received a 4 -star rating from Golf Digest • on its annual "Places to Play" edition; increased one full star from last year due to overall better conditions of the course Lowered fees and still increased dollar per golfer by one dollar from last year; additionally, rounds increased 20% from 2004, and almost 50% from 2003 Hosted seventeen major corporate and special interest group golf tournaments; successfully hosted the Westcolt Junior Tour three times in 2005 Approximately $30,000 revenue was recognized during the first five months of implementing the Player Development Program Provided aide to local area high school Golf programs; home course to the State 5A Girls Champion Allen Eagles Objectives for FY2006 Establish a partnership with the USGA in the "Hook a Kid on Golf" program and pursue funding through grants to increase the size and popularity of the Junior Program Y Work closely with the USGA and PGA to regain section and regional qualifiers for major professional tournaments, such as the Byron Nelson Qualifying tournament Develop more local business partnerships to extend better services to the business clientele of Allen and assist Allen Economic Development Corporation in their efforts to attract more corporations to Allen Evaluate current membership programs; offer membership to the golf course at different levels of accessibility to be competitive with the products and services golfers may be getting elsewhere Market and obtain more corporate outings, particularly for Monday play Major Budget Items for FY 2006: Increase in professional services due to new mowing contracts Personnel additions to match current trend of services required Increase in lease expenses for new equipment and Ricoh copier leases Greens Fees — new programs to generale more revenue City of Allen 158 FY 2006 Budget ' FUND DEPARTMENT ACCOUNT GOLF COURSE GOLF COURSE 225-8610457 EXPENSE SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services - 929,536 672,040 1,130,998 Operations - 657,406 641,323 742,843 Professional Services - 26,084 201,256 61,184 Capital - DEPARTMENT TOTAL $ $ 1,613,026 $ 1,514,619 $ 1935 025 PERSONNEL SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 FULL TIME ACTUAL BUDGET AMENDED BUDGET Golf Pro 0 1 1 1 Assistant Golf Pro 0 2 2 2 Range Attendant 0 3 3 3 Marshall 0 1 1 1 Superintendent 0 1 1 1 Assistant Superintendent 0 1 1 1 Irrigation Specialist 0 1 1 1 Equipment Operator 0 1 1 1 Mechanic 0 1 1 1 Assistant Mechanic 0 1 1 1 Maintenance Worker 0 5 5 7 TOTAL FULL TIME 0 18 18 20 PART TIME Golf Attendant 0.0 0.0 0.0 1.5 Beverage Clerks 0.0 2.0 2.0 3.5 Maintenance Worker 0.0 5.0 5.0 9.0 TOTAL PART TIME 0.0 7.0 7.0 14.0 EXPENSE DETAIL 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries - 724,692 497,283 809,437 Salaries Reserve - - - 4,048 Longevity - - - 152 Overtime - - - 3,500 FICA - 53,990 37,099 59,185 TMRS - 72,469 49,900 76,984 Workers Compensation - 27,426 15,078 25,993 Health Insurance - 38,683 65,499 137,236 Dental Insurance - 7,992 5,499 11,269 Long-term Disability - 1,947 1,095 1,985 Life Insurance - 1,257 587 1,067 Flexible Benefit Expense 1,080 120 SUBTOTAL $ - $ 929,536 $ 672,040 $ 1,130,998 ' City of Allen 159 FY 2006 Budget FUND GOLF COURSE DEPARTMENT GOLF COURSE ACCOUNT 225-8610-457 2003-2004 20042005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES Conferences & Training - 350 350 335 Dues & Subscriptions - 3,138 1,270 8,420 Clothing & Uniforms - 6,450 4,400 6,425 Electricity - 95,800 78,406 98,738 Telephone - 15,180 3,249 12,170 Water - 47,175 42,500 35,707 Postage & Freight - 2,150 100 200 Printing & Reproduction - 1,725 1,500 1,725 Advertising - 42,800 37,314 40,050 Rentals & Leases - 24,536 4,575 6,000 Concession Expenses - 51,222 107,353 118,844 Fuel - 14,400 16,841 19,534 Lease Expenses - 134,246 167,982 182,323 Office Supplies - 8,580 6,400 7,571 Janitorial Supplies - 1,650 1,600 1,650 Medical & Chemical Supplies - 65,200 27,366 3,000 Agriculture Supplies - 23,000 40,962 85,962 Small Tools & Minor Equipment - 26,266 16,401 1,525 Building Maintenance - 5,550 25,000 14,650 Equipment Maintenance - 31,800 31,800 59,000 Ground Sprinkler System - 16,500 11,000 11,671 Landscape & Forestry - 2,700 1,500 3,754 Copier Service - - 1,134 2,268 Credit Card Costs - 28,223 11,320 14,821 Marketing Expenses - 8,765 1,000 6,500 SUBTOTAL $ - $ 657,406 $ 641,323 $ 742,843 PROFESSIONAL SERVICES Professional Services 26,084 201,256 61,184 SUBTOTAL -$- - $ 26,084 $ 201,256 $ 61,184 CAPITAL TRANSFERS Capital Projects Transfer Out $ - $ --i-- - $ - $ 8.712 SUBTOTAL - $ - $ - $ 8,712 TOTAL EXPENSES $ $ 1,613,026 $ 1,514,619 $ 1,943,737 CAPITAL EXPENSES LIST No capital items ' City of Allen FY 2006 Budget 160 II t City of Allen 161 FY 2006 Budget CITY OF ALLEN PARKS & RECREATION SPECIAL REVENUE ' REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2005-2006 t REVENUES 2003-2004 2004-2005 2004-2005 2005-2006 Operating Revenues ACTUAL BUDGET AMENDED BUDGET Athletics 236,132 215,160 232,035 234,010 ' Ballfield Rentals 29,918 6,390 32,000 32,000 Pool Admission Fees 12,056 17,000 17,000 209,100 Concession Sales 57,880 20,200 85,200 28,700 Learn To Swim Fees 149,784 136,880 136,880 173,200 ' Pool & Facility Rental 111,621 116,260 116,260 66,430 Membership Revenue 774,271 841,886 841,886 693,978 Class Fees 397,056 473,450 447,450 454,610 ' Special Events 14,287 15,150 19,646 202,800 Swim Team Revenue 9,429 11,200 11,200 10,400 TOTAL OPERATING REVENUES $ 1,792,434 $ 1,853,576 $ 1,939,557 $ 2,105,228 Non -Operating Revenues - Interest 1,751 2,815 5,296 6,200 Donations/Sponsorships 56,189 50,000 50,000 55,000 ' Retail Store 3,423 58,394 58,394 51,580 Operating Transfers In 1,280,000 1 450,300 1,450 300 175,000 TOTAL NON-OPERATING REVENUES $ 1,341,363 $ 1,561,509 $ 1,563,990 $ 287,780 ' TOTAL REVENUES $ 3,133,797 $ 3,415,085 $ 3,503,547 $ 2,393,008 2003-2004 2004-2005 2004-2005 2005-2006 ' EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Culture & Recreation Parks and Recreation 3,119,762 3,415,003 3,537,531 2,361,604 TOTAL EXPENDITURES $ 3,119,762 $ 3,415,003 $ 3,537,531 $ 2,361,604 1 ' PROJECTED FUND BALANCE 1011 199,005 $ 165,021 ' TOTAL PROJECTED REVENUES 3,503,547 2,393,008 TOTAL PROJECTED EXPENDITURES (3,537,531) (2,361,604) PROJECTED FUND BALANCE 9130 $ 165,021 $ 196,425 II t City of Allen 161 FY 2006 Budget 1 1 1 1 1 1 CITY OF ALLEN � 1 1 City of Allen 163 FY 2006 Budget PARKS AND RECREATION SPECIAL REVENUE FUND 520-6500 SPECIAL ACTIVITIES 5204530 ATHLETICS 5204560 JOE FARMER RECREATION CENTER 5204550 FORD POOL 5204560 DON RODENBAUGH NATATORIUM 5204570 Director Aravaunloi,tar Recreation Serves Manager SpecalActiuLba Manager 1 AdmnkVefrve Assistant t Adminbtratiue Anblanl t r Supervisor Alhlefc Pmgr.m Supeniaor Center Superapor Recmanam Center Don Rodentaugh Natatorium 14S,cWst n Specialid 11 Reaealion Specieist Superyaor Fines. Program. J 1 Recreaton Specialfall-1 Recreation Specalist I- 2.15 pacalist l-1 S Park AHendaOtFitness 0 .5 gmmLeader Fro-esk Ad--.-ton Wat-76] Reaeelbn Specalut l-2.2 Rsl lor Saturday Night Supervisor .65 Satu-ay NyMChapemne 2 City of Allen 163 FY 2006 Budget FUND DEPARTMENT ACCOUNT PARKS RECREATION PARKS RECREATION SPECIAL REVENUE 520-8500-453 SPECIAL REVENUE DEPARTMENT DESCRIPTION The Recreation Special Revenue Fund is established to support the classes and other leisure activities offered at Ford Pool, Joe Farmer Recreation Center, Don Rodenbaugh Natatorium, Athletics, Special Events and Recreation Programs. It funds all recreation activities except Recreation Administration and Senior Programming. Vision statement: "To achieve excellence and create fun beyond imagination!" DEPARTMENT NARRATIVE Accomplishments for FY 2005: ❖ Held the 10th Allen USA Celebration at Celebration Park which included celebrating the Parks and Recreation Department's 25d' anniversary ❖ Increased Rudolph Run participation by almost 200°/x; increased adult volleyball participation by 61 % ❖ Hosted the 2nd Annual National Collegiate Showcase Soccer Tournament at Celebration Park ❖ Increased Learn To Swim progmmm!ng at the Don Rodenbaugh and at Ford Pool ❖ Began offering "non traditional" athletics programs including I' Annual Kick it Old School Kickball tournament. ❖ Implemented an adult flag football league ❖ Completed the City's public art master plan in conjunction with the Allen Arts Alliance Objectives for FY 2006: ❖ Introduce the Allen Parks Foundation to the logistics of Allen USA with focus on their increased involvement in future planning of the event ❖ Continue the FISH training to maintain a positive work atmosphere while training new staff members for customer service skills ❖ Develop wellness program to extend to the corporate community v Improve relationships with other governmental organizations by establishing partnerships for programs, activities and camps :• Begin planning for a major competitive event at The Edge skatepark. ❖ Develop strategic plan for retaining and growing memberships at JFRC, DRN and the senior center Major Budget Items FY2006: ❖ Personnel upgrades to match current responsibilities and improve services Redirection of some expenses to the general fund so that the revenue fund reflects only revenue producing activities d• Further development of a trip program at the senior recreation center City of Allen 164 FY 2006 Budget FUND P&R SPECIAL REVENUE DEPARTMENT P&R SPECIAL REVENUE ACCOUNT 520-8506453 EXPENDITURE SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 1,825,117 1,956,208 1,885,966 1,351,187 Operations 1,293,118 1,438,805 1,631,575 1,005,427 Professional Services 1,527 4,990 4,990 4,990 Capital DEPARTMENT TOTAL $ 3,119,762 E 3,400,003 E 3,522,531 $ 2,361,604 PERSONNEL SUMMARY 2003-2004 20042005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET FULL TIME Center Supervisor' 1 2 2 0 Athletic Program Supervisor' 1 1 1 0 Aquatic Program Supervisor' 1 1 1 0 Asst Aquatics & Fitness Supervisor 1 0 0 0 Special Activities Manager 0 0 0 1 Special Events Coordinator` 0 1 1 0 Recreation Specialist II• 8 9 9 7 Administrative Assistant 0 0 0 1 Building Technician' 2 2 2 0 Head Life Guard' 1 1 1 0 TOTAL FULL TIME 15 17 17 9 PARTTIME Recreation Specialist 1• 7.85 10.35 10.35 4.00 Park Attendant 0.50 0.50 0.50 0.50 Cultural Arts Coordinator 0.50 0.00 0.00 0.00 Youth After School Coordinator 0.50 0.00 0.00 0.00 Youth After School Activity Leader 0.96 0.96 0.96 0.96 Head Life Guard' 3.60 3.60 3.60 0.00 Lifeguard 17.80 17.80 17.80 17.80 Lead Water Safety Instructor 0.00 0.63 0.63 0.63 Water Safety Instructor 4.23 4.23 4.23 4.23 Fitness Instructor` 2.00 2.00 2.00 0.00 TOTAL PART TIME 37.94 40.07 40.07 28.12 TEMPORARY Lifeguard 0.20 0.20 0.20 0.20 Water Safety Instructor 0.40 0.40 040 0.40 Shim Teaching Assistant 1.88 1.88 1.88 1.88 Camp Counselor 1.30 1.80 1.80 1.80 Camp Leader 0.25 0.00 0.00 0.00 Saturday Night Event Supervisor 0.63 0.63 0.63 0.63 Saturday Night Event Chaperone 2.00 2.00 2.00 2.00 COAST Coach 0.25 025 0.25 0.25 COAST Assistant Coaches 0.75 075 0.75 0.75 TOTALTEMPORARY 7.66 7.91 7.91 7.91 TOTAL FTE's 60.60 64.96 64.98 45.03 21.95 FTE's moved to General Fund. City of Allen 165 FY 2006 Budget FUND P&R SPECIAL REVENUE DEPARTMENT P&R SPECIAL REVENUE ACCOUNT 520-8500,453 EXPENDITURE DETAIL 2003-2004 20042005 20042005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 1,432,247 1,523,653 1,481,960 1,069,590 Longevity 3,137 4,944 4,528 2,387 Overtime 68,475 57,522 44,140 41,240 FICA 113,365 115,180 113,531 80,670 TMRS 91,035 108,407 102,452 60,562 Worker's Compensation 46,791 53,100 47,543 34,175 Health Insurance 61,649 82,474 81,710 56,399 Dental Insurance 5,968 7,935 7,164 4,508 Long-term Disability 1,336 1,572 1,700 910 Life Insurance 910 1,011 952 518 Flexible Spending 204 410 286 228 SUBTOTAL $ 1,825,117 $ 1,956,208 $ 1,885,966 $ 1,351,187 OPERATING EXPENDITURES Conferences & Training 3,274 9,650 8,330 - Dues & Subscriptions 1,314 2,653 2,653 - Mileage 2,320 3,231 3,231 - Clothing & Uniforms 6,996 7,942 7,942 - Electricity 178,746 182,000 204,390 - Natural Gas 55,277 70,000 70,000 - Telephone 5,681 11,700 11,700 - Water 34,337 24,328 24,328 - Insurance 14,300 37,060 37,060 - Postage &Freight 10,774 7,150 13,150 13,383 Printing & Reproduction 4,521 11,690 11,690 18,040 Advertising 21,786 14,120 11,120 10,460 Rentals & Leases 449 3,800 2,680 920 Athletics Expenditures 171,620 179,708 196,033 206,128 Class & Day Camp Expenditures 250,891 234,345 221,261 242,321 Special Activities 249,907 305,117 423,034 438,950 Retail Store Cost of Sales 990 1,925 1,925 6,883 Meetings & Receptions 615 1,750 1,750 550 Concession Expenses 14,674 20,195 19,195 30,205 Lease Expenses 56,354 56,400 56,167 - Vehicle Depreciation 3,634 4,648 4,648 Office Supplies 18,812 14,170 14,170 - Janitorial Supplies 6,515 5,100 4,700 1,500 Medical & Chemical Supplies 1,399 3,035 1,835 - Pool Supplies 17,165 27,835 24,835 - Class Supplies 2,543 11,391 9,391 13,913 Small Tools & Minor Equipment 2,203 8,909 8,909 - City of Allen 166 FY 2006 Budget FUND P&R SPECIAL REVENUE DEPARTMENT P&R SPECIAL REVENUE ACCOUNT 520-8500453 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET Minor Equipment -Recreation 6,580 26,885 23,885 - Building Maintenance 125,127 120,453 169,946 - Equipment Maintenance 2,379 4,940 4,940 - Pool Maintenance 2,914 9,300 19,302 - Credit Card Costs 19,021 17,375 17,375 22,174 SUBTOTAL $ 1,293,118 $ 1,438,805 $ 1,631,575 $ 1,005,427 PROFESSIONAL SERVICES Professional Services 1,527 4,990 4,990 4,990 SUBTOTAL $ 1,527 $ 4,990 $ 4,990 $ 4,990 CAPITAL OUTLAY Machinery & Equipment 15,000 15,000 SUBTOTAL $ - $ 15,000 $ 15,000 $ - TOTAL EXPENDITURES $ 3,119,762 $ 3,415,003 $ 3,537,531 $ 2,361,604 CAPITAL EXPENSES LIST No Capital items City of Allen 167 FY 2006 Budget �1 CITY OF ALLEN CITY OF ALLEN ANTENNA RENTAL FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2005-2006 FUND BALANCE PROJECTIONS TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30 $ 160,572 $ 2003-2004 2003-2004 2004-2005 2004-2005 EXPENDITURES 2004-2005 BUDGET 2005-2006 REVENUES ACTUAL 461,000 BUDGET 317,112 AMENDED TOTAL EXPENDITURES $ BUDGET $ 381,945 Operating Revenues $ 287,112 Water Tower Rental Fees 290,619 269,303 275,279 288,377 TOTAL OPERATING REVENUES $ 290,619 $ 269,303 $ 275,279 $ 288,377 Non-0oerafing Revenues Interest 3,538 4,620 4,357 5,100 Other Reimbursements 966 TOTAL NON-OPERATING REVENUES $ 4,504 $ 4,620 $ 4,357 $ 5,100 TOTAL REVENUES $ 295,123 $ 273,923 $ 279,636 $ 293,477 FUND BALANCE PROJECTIONS TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30 $ 160,572 $ 2003-2004 2004-2005 2004-2005 2005-2006 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Culture and Improvements 461,000 381,945 317,112 287,112 TOTAL EXPENDITURES $ 461,000 $ 381,945 $ 317,112 $ 287,112 FUND BALANCE PROJECTIONS TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30 $ 160,572 $ 123,096 279,636 293,477 (317,112) (287,112) $ 123,096 $ 129,461 City of Allen FY 2006 Budget 169 1 1 1 1 1 1 CITY OF ALLEN � 1 ANTENNA RENTAL FUND DIVISION ANTENNA RENTAL FUND 505-0000-480 No Personnel In This Department ' City of Allen FY 2006 Budget 171 FUND DEPARTMENT ACCOUNT ANTENNA RENTAL FUND ANTENNA RENTAL FUND 505-0000.480 DEPARTMENT DESCRIPTION The Antenna Rental fund is administered by the Community Services, Finance, and City Administration Departments. Revenues are collected from the rental of space on water towers to companies for placement of various types of antennas. It is the City Council's directive that these funds should be used for advancement of the arts in the City. DEPARTMENT NARRATIVE Objectives for FY 2006: ❖ Ensure fund collection is adequate to continue cultural arts programs sponsored by the City. City of Allen 172 FY 2006 Budget EXPENDITURE SUMMARY CLASSIFICATION Personnel Services Dperations Professional Services Capital DEPARTMENT TOTAL y:19�dP7YO1:7�9�i/dleli DPERATING EXPENSES Nlen Art Alliance 411en USA Celebration 4rts of Collin County SUBTOTAL transfers Out TOTAL EXPENSES CAPITAL EXPENDITURES LIST No capital items 2003-2004 20042005 20042005 2005-2006 ACTUAL BUDGET AMENDED BUDGET 295,000 317,112 267,112 267,112 166.000 64.833 50.000 - 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET 120,000 120,000 120,000 140,000 35,000 35,000 35,000 35,000 140,000 162,112 112,112 112,112 295,000 $ 317,112 $ 267,112 S 287,112 ' City of Allen FY 2006 Budget 173 1 1 i 1 1 1 CITY OF ALLEN � 1 1 1 1 1 1 1 i CITY OF ALLEN HOTEL OCCUPANCY TAX FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2005-2006 2003-2004 2004-2005 20042005 2005-2006 REVENUES ACTUAL BUDGET AMENDED BUDGET Operating Revenues Hotel Occupancy Tax 2004-2005 262,392 2005-2006 253,860 BUDGET 286,320 BUDGET 374,350 TOTAL OPERATING REVENUES $ 262,392 $ 253,860 $ 286,320 $ 374,360 Non -Operating Revenues $ 298,420 Interest 882 992 2,351 2,750 TOTAL NON-OPERATING REVENUES $ 882 $ 992 $ 2,351 $ 2,750 TOTAL REVENUES $ 263,274 $ 254,652 $ 288,671 $ 377,100 2003-2004 2004-2005 2004-2005 2005-2006 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Culture 8 Recreation 152,100 Culture 266,173 253,860 286,320 298,420 TOTAL EXPENDITURES $ 266,173 $ 253,860 $ 286,320 $ 298,420 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 1011 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES 9:i�1113N t � 711P Pl•I_T�_L` [9 X:71<L7 $ 71,069 $ 73,420 288,671 377,100 (286,320) (298,420) $ 73,420 $ 152,100 City of Allen FY 2006 Budget 175 I 1 1 1 1 1 _ 1 CITY ALLEN� 1 1 1 1 1 1 r 1 1 HOTEL OCCUPANCY TAX FUND DIVISION HOTEL OCCUPANCY TAX 506-0000-417 No Personnel In This Department I City of Allen FY 2006 Budget 177 FUND DEPARTMENT ACCOUNT HOTEL OCCUPANCY TAX HOTEL OCCUPANCY TAX 505-0000-417 DEPARTMENT DESCRIPTION The Hotel Occupancy Tax Fund collects funds from a 7% tax on hotel rooms rented in the City of Allen. These funds are used to support various projects that enhance and promote tourism, the arts and the convention and hotel industry in the City of Allen. DEPARTMENT NARRATIVE Accomplishments for FY 2005: Assisted with regional marketing for the annual presentation of the Allen USA Celebration, held at Celebration Park. The highly attended event featured music by Eddie Money, Colin Hay (Men at Work) and John Waite :• Provided funding for tourism -related • advertising and marketing through the Allen Chamber of Commerce. Materials were distributed to over 4,000 visitors and Allen's presence was expanded through membership in the Dallas Area Tourism Association and inclusion on the Texas Tourism website ❖ Assisted the Allen Civic Ballet in the presentation of two performances of the "Nutcracker" ballet to sold -out audiences and the hosting of the Allen Dance Festival {• Assisted with preserving Allen's history through the placement of an historic marker for the First Christian Church located in the Allen Heritage Village Assistance in providing the orchestra and band for the Big Band Dinner Concert event hosted by the Allen Philharmonic Symphony at the Hilton Hotel Provided assistance in support of the Connemara Conservancy Foundation's weekend Wildlife Workshop that included workshops at the Hilton Hotel and an on-site visit to the Connemara Meadow Objectives for FY 2006: Regional promotion of the Allen USA Celebration (a major event celebrating Independence Day) drawing residents from across the DFW Metroplex Increase tourism -related advertising in select markets and the Texas Travel Guide and participation in the Dallas Area and North Texas Tourism Associations. Provide funding to the Allen Chamber of Commerce to assist with sponsoring a tourism -related Familiarization (FAM) Tour with bus tour operators Provide assistance to the Allen Civic Ballet • for performances including the "Nutcracker' and participation in the "Allen Dance Festival" Provide assistance to the Allen Heritage Guild for the restoration of a historic organ in the First Christian Church located in the Allen Heritage Village Provide assistance to the Allen Philharmonic Symphony for the Make it a Masterpiece dinner concert and Farewell Event held in conjunction with the Hilton Hotel. The events will be packaged as weekend getaways Promote Allen's cultural and performing arts • events through advertising in select publications outside of the DFW Metroplex featuring the third Bach to Books art series sponsored by the Friends of the Allen Public Library City of Allen 178 FY 2006 Budget I SUMMARY Operations Professional Services Capital DEPARTMENT TOTAL EXPENDITURE DETAIL Legal Expenses Rentals & Leasing Community Events Regional Sporting Event Allen Civic Ballet Allen Chamber of Commerce Allen Heritage Guild Connemara Conservancy Friends of Allen Public Library Philharmonic Symphony Special Activities TOTAL EXPENSES CAPITAL EXPENDITURES LIST No capital items 2003-2004 20042005 20042005 2005-2006 ACTUAL BUDGET AMENDED BUDGET 266,173 253,860 286,320 298,420 2003-2004 2004-2D05 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET 15,288 - 8,145 - 385 1,365 1,365 1,355 230,011 204,330 230,010 242,110 - 24,765 23,400 28,155 8,000 - - - 1,000 1,000 1,000 1,000 - 12,600 12,800 15,300 - 1,600 1,600 2,000 - 3,000 3,000 - - - - 1,000 4,000 5,000 5,000 7,500 7.489 - - - City of Allen FY 2006 Budget 179 �1 CITY OF ALLEN CITY OF ALLEN GRANTS & SPECIAL REVENUE FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2005.2006 IEXPENDITURES TOTAL REVENUES $ 1,210,175 $ 2,300,182 $ 2,913,811 $ 2,020,691 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET ' Grants 891,528 1,709,815 2,740,162 1,849,732 Special Revenue 287,837 163,374 149,720 TOTAL EXPENDITURES -$ 1,179,365 $ 1,709,815 $ 2,903,536 $ 1,999,452 ' 2003-2004 2004-2005 2004-2005 2005-2006 REVENUES ACTUAL BUDGET AMENDED BUDGET Ooeratina Revenues Comm Development Block Grant 4,045 260,000 249,206 276,000 Police Grants 44,132 543,659 540,760 722,101 Park & Recreation Grants 152,759 975,000 1,027,730 122,275 Library Grants 42,237 41,077 42,243 41,243 Fire Grants 234,622 105,818 713,819 455,040 Solid Waste Grants 27,979 121,450 121,367 - Municipal Court 2,009 - - - Human Resources - - - 12,294 PEG 39,853 - 43,622 41,160 Court Security 41,662 - 42,539 43,815 Court Technology 55,223 56,650 58,350 TOTAL OPERATING REVENUES $ 644,541 $ 2,047,004 $ 2,637,956 $ 1,772,278 Non-Ooeratina Revenues Interest on Investments 193 - 13,114 15,350 Other Reimbursements 5,962 - - - Operating Transfer ln 559,479 253,178 62,741 233,063 TOTAL NON-OPERATING REVENUES $ 565,634 $ 253,178 $ 75,855. $ 248,413 IEXPENDITURES TOTAL REVENUES $ 1,210,175 $ 2,300,182 $ 2,913,811 $ 2,020,691 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET ' Grants 891,528 1,709,815 2,740,162 1,849,732 Special Revenue 287,837 163,374 149,720 TOTAL EXPENDITURES -$ 1,179,365 $ 1,709,815 $ 2,903,536 $ 1,999,452 ' PROJECTED FUND BALANCE 10/1 ' TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30 II 29,385 39,660 2,913,811 2,020,691 (2,903,536) (1,999,452) $ 39,660 $ 60,899 II City of Allen 181 FY 2006 Budget 1 1 1 1 1 1 CITY OF ALLEN � 1 1 1 1 1 1 GRANTS & SPECIAL REVENUE FUND DIVISION GRANTS & SPECIAL REVENUE FUND 550-0000-4XX No Personnel In This Department City of Allen FY 2006 Budget 183 FUND DEPARTMENT ACCOUNT GRANTS & SPECIAL REV GRANTS AND SPECIAL REVENUE 550-0000-400 DEPARTMENT DESCRIPTION The Grants and Special Revenue Fund was created to track grants received and matching funds committed. Grants are tracked by department within the fund. For purposes of staffing count, all personnel are reported under their respective operating divisions. Special Revenue items tracked in this fund include Public Education Government Access (PEG), Court Security, and Court Technology. DEPARTMENT NARRATIVE Accomplishments for FY 2005: The following grants were received by the City for the first time in FY 2005: :• Urban Area Security Initiative Grant - purchased mobile radios for the Fire and Police departments; as well as a sky lift for Police department operations ❖ Child Abuse Investigator Grant — allowed the Police department to dedicate a full-time position for child abuse cases Law Enforcement Terrorism and Prevention Grant- purchased additional mobile radios for the Fire and Police department :• Digital Voice Recording System Grant — purchased a voice recording software, licenses, and hardware for the Police department Objectives for FY 2006: First time grant awards anticipated for FY2006 include: Digital Live Scan — to purchase an automated fingerprint identification system, including software and hardware for the Police department F SAFER Grant — will allow the Fire department to fill an additional three firefighter/paramedic positions. ❖ Local Project Grant — will be used by the Fire department to purchase medical equipment that performs manual CPR on cardiac patients, which will increase the quality of services that can be provided City of Allen 184 FY 2006 Budget ' FUND GRANTS & SPECIAL REVENUE DEPARTMENT GRANTS AND SPECIAL REVENUE ACCOUNT 550-0000-4XX EXPENDITURE SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Comm. Development Block Grant 4,045 259,106 249,206 276,000 Police 419,571 677,549 546,333 866,364 Park & Recreation 154,020 545,000 1,027,730 122,775 Library 46,898 41,077 42,798 41,243 Fire 237,424 133,913 731,515 531,056 Solid Waste 28,740 53,170 142,580 - Municipal Court 630 - - - Human Resources - - - 12,294 Public Education Govmmnt Access 42,023 - 46,000 46,750 Court Security 101,661 - 59,389 67,565 Court Technology 144,153 57,985 35,405 DEPARTMENT TOTAL $ 1,179,365 $ 1,709,815 $ 2,903,536 $ 1,999,452 EXPENDITURE DETAIL 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET COMM DEVELOPMENT BLOCK Homebuyer's Assistance - 50,000 22,585 50,000 Home Repair - 60,000 87,415 100,000 Public Infrastructure - 103,550 103,550 81,000 Public Service Agencies - 39,450 34,450 35,000 Administration 4,045 6,106 1,206 10,000 SUBTOTAL $ 4,045 $ 259,106 $ 249,206 $ 276,000 POLICE DEPARTMENT TCLEOSE Training Grant 1,922 6,711 10,000 10,000 Tobacco Compliance Grant 2,934 3,000 3,000 3,000 STEP Overtime Grant 26,140 63,590 63,590 65,730 Bulletproof Vest Partnership Grant 4,935 4,600 5,095 5,095 UHP Grant - - 535,560 - 535,560 Digital Voice Recorder Grant - - 22,250 - Digial Live Scan-AFIS - - - 55,000 Urban Area Security Initiative - - 349,430 127,150 Local Law Enforcement Block Grant 1,869 - - - State Homeland Security 9,596 - - - Law Enfrc Terrorism & Prevention - - 28,880 14,440 COPS Grant 273,175 - - - COPS More Grant 99,000 -- - Child Abuse Investigator Grant 64,088 64,068 50,389 SUBTOTAL $ 419,571 $ 677,549 $ 546,333 $ 866,364 City of Allen 185 FY 2006 Budget I FUND GRANTS & SPECIAL REVENUE DEPARTMENT GRANTS AND SPECIAL REVENUE ACCOUNT 550-00004XX 2003-2004 2004-2005 2004-2005 2005-2006 A TUAL BUDGET AMENDED BUDGET PARKS & RECREATION Urban Forestry Grant 5,036 20,000 - - Arthritis Grant 40,875 25,000 27,730 22,775 Comm Park Acquisition #1 - - - 100,000 Allen Station Park Ph II Grant - - 500,000 - Civic Center Allen Plaza 2,909 - Trails Construction 101,200 - Tennis Programs 4,000 - - - Molsen Farms Grant 500,000 500,000 SUBTOTAL $ 154,020 $ 545,000 $ 1,027,730 $ 122,775 LIBRARY Collin County Library Grant 33,053 31,077 31,077 31,077 Mervyn's Community Giving Grant 285 - 555 _ TLA -DIA Grant 232 - - _ Loan Star Libraries Grant 10,328 10,000 10,166 10,166 NETLS Video Grant 3,000 - -- for Humanities National Endowment00 0 0 1,0 SUBTOTAL $ 46,896 $ 41,077 $ 42,798 $ 41,243 FIRE DEPARTMENT LEOSE - Training Grant 836 762 138 3,991 S.A.F.E.R. Grant - 59,251 - 88,500 Citizen Emergency Response - - 31,794 - UASI Grant - 286,530 127,150 Stale Homeland Security Grant 200,554 - 288,598 144,300 Local Project Grant -TX Dpt of Health - - - 60,000 Law Enfc Terrorism & Prevention - - 256 14,440 Fire Act Grant 36,034 73,900 124,199 92,675 SUBTOTAL $ 237,424 $ 133,913 $ 731,515 $ 531,056 SOLID WASTE Education Coordinator Grant 27,406 53,170 53,170 - Hazardous Wast COG Grant 399 - - _ Trees for Allen 935 - _ _ Grapple Truck Grant 89,410 SUBTOTAL $ 28,740 $ 53,170 $ 142,580 $ - MUNICIPAL COURT Juvenile Block Grant $ 830 $ - $ - $ HUMAN RESOURCES HR COG Intern - - - $ 12.294 COURTTECHNOLOGY $ 144,153 - $ 57,985 $ 35,405 COURTSECURITY $ 101,661 - $ 59,389 $ 67,565 PEG $ 42,023 - $ 46,000 $ 46,750 TOTAL EXPENDITURES $ 1,179,365 $ 1,709,815 $ 2,903,536 $ 1,999,452 ' City of Allen 186 FY 2006 Budget 1 CITY OF ALLEN REPLACEMENT FUND REVENUES AND EXPENSES BY FUNCTION FISCAL YEAR 2005-2006 2003-2004 20042005 20042005 2005-2006 REVENUES ACTUAL BUDGET AMENDED BUDGET ODeratlna Revenues General Fund 630,720 857,238 944,068 781,713 Water 8 Sewer 148,666 146,146 146,146 120,283 Solid Waste 25,531 24,647 24,647 20,780 Drainage 42,269 46,452 46,452 43,899 TOTAL OPERATING REVENUES $ 847,186 $ 1,074,483 $ 1,161,313 $ 966,675 Non -Operating Revenues Auction Revenue 4,714 30,330 2,790 - Other Reimbursements 7,028 - 12,990 - Interest 93,655 91,106 101,329 118,600 TOTAL NON-OPERATING REVENUES $ 105,397 $ 121,436 $ 117,109 $ 118,600 TOTAL REVENUES -$ 952,583 $ 11195,919 $ 1,278,422 $ 1,085,275 2003-2004 2004-2005 2004-2005 2005-2006 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Capital Outlav Replacement - 526,599 1,541,194 395,162 TOTAL EXPENDITURES $ $ 526,599 $ 1,541,194 $ 395,162 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENSES PROJECTED FUND BALANCE 9/30 4,630,524 4,367,752 1,278,422 1,085,275 (1,541,194) (395,162) $ 4,367,752 $ 5,057,865 City of Allen FY 2006 Budget 187 1 1 1 1 1 i CITY OF ALLEN � 1 1 1 1 i 1 1 1 1 1 REPLACEMENT FUND DIVISION REPLACEMENT 600-0000-490 No Personnel In This Department I City of Allen FY 2006 Budget 189 FUND . DEPARTMENT ACCOUNT REPLACEMENT FUND REPLACEMENT FUND 600-0000-490 DEPARTMENT DESCRIPTION The Replacement fund is administered by the Finance Department to collect replacement fees on vehicles and equipment so the City is able to replace them in a timely manner on a cash basis. DEPARTMENT NARRATIVE Accomplishments for FY 2005: ❖ Began paying into this fund for additional equipment items that are to be replaced in the near future Objectives for FY 2006: ❖ Revise policy to reflect broader definition of items to be replaced from this fund. Policy currently includes only vehicles and heavy machinery and equipment that is considered rolling stock :• Continue to ensure that revenues are adequate to facilitate future replacements City of Allen 190 FY 2006 Budget EXPENDITURE SUMMARY 2003-2004 ACTUAL CLASSIFICATION Capital - DEPARTMENT TOTAL $ - 2004-2005 BUDGET 526,599 $ 526,599 20042005 AMENDED 1,541,194 $ 1,541,194 $ 2005-2006 BUDGET 395,162 395,162 EXPENDITURE DETAIL 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET CAPITAL OUTLAY Vehicles and Equipment Information Technology - - 86,830 25,900 Police - 237,573 426,061 228,842 Parks - 75,426 124,678 122,920 Fire - 82,600 668,901 3,000 Public Works - 131,000 234,724 14,500 SUBTOTAL $ - $ 526,599 $ 1,541,194 $ 395,162 TOTAL EXPENSES $ - $ 526,599 $ 1,641,184 $ 395,162 ,CAPITAL EXPENDITURES LIST 2005-2006 QUANTITY BUDGET Information Technology: ERSI-Planning Software 1 25,900 SUBTOTAL 1 $ 25,900 Police: Equipment for Vehicles` 188,842 Motorcycles 2 40,000 SUBTOTAL 2 $ 228,942 Parks: Mowers and attachments 5 122,920 SUBTOTAL 5 $ 122,920 Fire: Equipment for Explorer` 3,000 SUBTOTAL $ 3,000 Public Works: Light Duty Trucks 1 14,500 SUBTOTAL 1 $ 14,500 TOTAL CAPITAL $ 395,162 ` These vehicles (eight police cars, one animal control truck, and one Explorer for Fire department) were purchased in September 2005; associated equipment to be purchased in FY2006. City of Allen 191 FY 2006 Budg, 1 1 1 1 1 1 CITY OF ALLEN � 1 I CITY OF ALLEN RISK MANAGEMENT FUND REVENUES AND EXPENSES BY FUNCTION FISCAL YEAR 2005-2006 1 $ 4,004,609 S 4,984,568 $ 5,032,308 $ _S,610 199,175 2003-2004 20042005 2003-2004 20042005 2004-2005 2005-2006 BUDGET REVENUES ACTUAL BUDGET AMENDED BUDGET Operating Revenues Administration 55,331 155,602 145,890 ' Charges for Self Insurance: 3,413,211 3,599,688 3,707,912 4,289,330 Workers Compensation Employee 705,738 784,960 796,165 973,423 Employer 2,696,570 2,999,273 3,042,083 3,354,226 $ 4,641,616 COBRAIRetiree Reimbursements 30,068 40,258 36,528 58,259 Workers Compensation Charges 539,834 594,434 588,102 592,540 Other Insurance Charges - 371,320 371,320 410,000 Other Reimbursements 20,824 7,368 4,040 7,672 ' TOTAL OPERATING REVENUES $ 3,993,034 $ 4,797,613 $ 4,838,238 $ 5,396,120 Non -Operating Revenues Interest 11,575 12,555 19,670 23,000 Operating Transfer In - 174,400 174,400 191,725 _ TOTAL NON-OPERATING REVENUES $ 11,575 $ 186,955 $ 194,070 $ 214,725 TOTAL REVENUES $ 4,004,609 S 4,984,568 $ 5,032,308 $ _S,610 199,175 2003-2004 20042005 2004-2005 2005-2006 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET General Government Administration 55,331 155,602 145,890 199,948 Health and Dental 3,413,211 3,599,688 3,707,912 4,289,330 Workers Compensation 413,761 515,000 515,000 592,540 Other Insurance 371,326 371,326 410,000 TOTAL GENERAL GOVERNMENT $ 3,882,303 $ 4,641,616 $ 4,740,128 $ 5,491,818 TOTAL EXPENSES $ 3,882,303 $ 4,641,616 $ 4,740,128 $ 5,491,818 PROJECTED FUND BALANCE 1011 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENSES PROJECTED FUND BALANCE 9130 FUND BALANCE: Administration Health and Dental Workers Compensation Other Insurance TOTAL FUND BALANCE: City of Allen FUND BALANCE PROJECTIONS 193 580,937 873,117 5,032,308 5,610,845 (4,740,128) (5,491,818) $ 873,117 $ 992,144 4,424 19,201 665,776 767,354 199,175 199,175 3,742 6,414 $ 873,117 $ 992,144 FY 2006 Budget �1 CITY OF ALLEN RISK MANAGEMENT DIVISIONS RISK MANAGEMENT 610-0000190 Human Risk Manager 1 Benefit Technician 1 City of Allen 195 FY 2006 Budqet FUND FUND DESCRIPTION The Risk Management Fund includes the health and dental insurance benefits provided to City employees, as well as the property, liability, and workers compensation insurance coverage. Contributions to the fund are comprised of charges to the other operating departments and funds for the City's share of expenses, and payroll deductions for the employees' elected health and supplemental coverages. One goal of the fund is to recover the insurance costs by sharing charges between the City and employees. The Risk Management Fund will allow the City to effectively manage the performance of the City's insurance coverages. PROGRAM NARRATIVE Accomplishments for FY 2005: ❖ Continued offering Hepatitis vaccinations to targeted employees ¢• Sponsored the 5th Annual Employee Health Fair in conjunction with Presbyterian Allen and other area health care providers who offered screenings and valuable health related information ❖ Received experience rating discounts for worker's compensation and property and liability insurance premiums as a result of having a favorable claim and loss history ❖ Continued with large deductible program for our worker's compensation insurance program in a continued effort to save money on premiums as well as insurance carrier overhead and administration costs Focused initiative on securing insurance coverage verification for contracted vendors doing business with the city thereby reducing the City's risk of financial loss ❖ Continued to maintain reasonable costs for health insurance premiums for our employees and their families Objectives for FY 2006: d• Continue to implement proper risk management strategies to lower the City's overall exposure to loss while protecting the City's assets, employees and citizens d• Provide education to employees on personal preventive health care and management of existing health conditions A Reinstitute safety incentive program ❖ Explore various health care insurance coverage options for employees and their families that would result in more choices, yet maintain or reduce future premiums City of Allen 196 FY 2006 Budget , EXPENSE SUMMARY CLASSIFICATION Personnel Services Operations Professional Services Capital DEPARTMENTTOTAL $ 2003-2004 A TUAL 55,214 3,827,089 - 3,882,303 2004-2005 BUDGET 131,552 4,510,064 - $ 4,641,616 20042005 AMENDED 133,225 4,606,903 $ 4,740,128 $ 2005-2006 BUDGET 153,823 5,337,995 6,491.818 PERSONNEL SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 Mileage ACTUAL BUDGET AMENDED BUDGET FULL TIME 635,072 1,117,126 1,071,326 1,173,980 Risk Manager 0 1 1 1 Non -Operating Revenues 1 1 1 i TOTAL FULL TIME 1 2 2 2 ` Risk Mana er moved from Human Resources division in General Fund. - 18,000 EXPENSE DETAIL 2003-2004 2004-2005 20042005 2005-2006 265,000 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES 687,629 Salaries 42,967 102,572 101,814 111,850 Salary Reserve - - - 688 Longevity 252 388 - 120 Overtime 463 758 270 621 FICA 3,296 7,618 7,121 7,589 TMRS 4,180 10,409 10,440 11,443 TOTAL GENERAL GOVERNMENT 131 340 305 347 Health Insurance 3,336 8,018 11,982 19,403 Dental Insurance 362 876 818 1,127 Long -Term Disability 113 275 281 376 Life Insurance 78 178 153 205 Flexible Spending 36 120 41 54 SUBTOTAL E 55214 E 131552 S 133225 6 49, m2 Conferences & Training - 2,450 2,450 2,490 Dues & Subscriptions 117 300 150 620 Mileage - - 115 315 Insurance 635,072 1,117,126 1,071,326 1,173,980 Printing & Reproduction - 2,500 - 2,500 Health Fair 7,887 10,000 5,117 10,000 Immunizations 2,371 58,795 58,795 59,960 Risk Management Expenses - 18,000 5,000 18,000 Workers Comp Premium 350,574 265,000 265,000 342,540 Prescription Claims 495,864 513,464 602,539 687,629 City of Allen 197 FY 2006 Budget FUND RISK MANAGEMENT DEPARTMENT RISK MANAGEMENT ACCOUNT 610-0000-490 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDG AMENDED BUDGET Health & Dental Claims 2,272,017 2,271,629 2,341,461 2,767,761 Workers Comp Claims 60,787 250,000 250,000 250,000 Office Supplies - 806 4,950 1,700 Professional Services 2,400 - 20,500 SUBTOTAL $ 3,827,089 $ 4,510,064 $ 4,606,903 $ 5,337,995 TOTAL EXPENSES $ 3,882,303 $ 4641,616 $ 4,740128 $ 5,491,818 CAPITAL EXPENDITURES LIST No capital items City of Allen 198 FY 2006 Budget II FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30 $ 4,604,565 $ CITY OF ALLEN 4,319,996 ECONOMIC DEVELOPMENT CORPORATION FUND (3,944,150) REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2005-2006 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30 $ 4,604,565 $ 4,980,411 4,319,996 2003-2004 (3,944,150) 2004-2005 2004-2005 $ 4,980,411 $ 2005-2006 ' REVENUES ACTUAL BUDGET AMENDED BUDGET Operating Revenues 'Sales Tax TOTAL OPERATING REVENUES 3,532,301 4,022,000 3,858,855 4,186,855 $ 3,532,301 $ 4,022,000 $ 3,858,855 $ 4,186,855 Non -Operating Revenues 'Interest 63,558 53,870 115,964 135,700 Sale of Land/Buildings 340,885 Donations Revenue - - 3,351 - Reimbursements 184,080 - 941 - 'Other TOTAL NON-OPERATING REVENUES $ 247,638 $ 53,870 $ 461,141 $ 135,700 ' TOTAL REVENUES $ 3,779,939 $ 4,075,870 $ 4,319,996 $ 4,322,555 2003-2004 2004-2005 20042005 2005-2006 ' EXPENDITURES ACTUAL BUDGET AMENDED BUDGET General Government Economic Development 1,589,806 2,750,825 3,944,150 4,980,015 ' TOTAL EXPENDITURES $ 1,589,806 $ 2,750,825 $ 3,944,150 $ 4,980,015 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30 $ 4,604,565 $ 4,980,411 4,319,996 4,322,555 (3,944,150) (4,980,015) $ 4,980,411 $ 4,322,951 City of Allen FY 2006 Budget 199 1 1 t 1 1 1 CITY ALLEN � 1 i 1 1 1 1 1 1 1 1 ECONOMIC DEVELOPMENT DIVISIONS ECONOMIC DEVELOPMENT 500-0000-417 AEDC Board of Dlrectore 1 Marketing Coordinator 1 Ewnomic Development Assistant 1 201 City of Allen FY 2006 Budget (FUND DEPARTMENT AUUUuntl ECONOMIC DEVELOPMENT CORP. ECONOMIC DEVELOPMENT 500-0000-417 DEPARTMENT DESCRIPTION The Allen Economic Development Corporation's primary purpose is to aggressively market and promote Allen to attract high quality, aesthetically attractive, environmentally sound businesses to increase the local employment and tax base. Formed in 1992 by the voters of Allen, the AEDC receives funds from a half -cent sales tax for economic development. The five -member board is appointed by the Allen City Council. Projects of the AEDC assisted in relieving the property tax burden by covering the equivalent of $.0505 per $100 of the City's 2004 tax rate and $.2259 per $100 of the Allen Independent School District's 2004 tax rate. DEPARTMENT NARRATIVE Accomplishments for FY 2005: The recruitment of Advanced Optical Components (AOC), a division of Finisar. With 150 employees, AOC leased 120,000 square feet for their fiber optics manufacturing facility in Millennium Technology Park. :• BSM Financial, a nationally recognized mortgage company is moving their headquarters with 173 employees to Allen, occupying 32,000 square feet in a new office project on the southeast corner of Ridgemont Drive & US 75. ❖ Working with the developer, AEDC sold a portion of property on the southeast comer of Ridgemont Drive & US 75 for construction of a 50,000 square foot, two-story office building at the southern gateway to the city. ❖ Through the AEDC's combined efforts with building owners to market existing space, Allen attracted new companies including Specialized Resources, Inc., Nextel Retrofit & Refurbishment Center and Applied Signal Technology. ❖ The AEDC worked to retain companies in Allen including Quest Medical and WiQuest, a fabless semiconductor company. ❖ The AEDC provided assistance to facilitate the growth of Allen's medical and professional office development including Presbyterian Hospital expansion, Twin Creeks Medical Center, Presbyterian Medical Office Building II and MedCentral. i• The AEDC assisted with the recruitment of major retail anchors to Allen's new mixed- use developments, including Cinemark and Lifetime Fitness to StarCreek. This year's activity by the AEDC resulted in an increase of approximately 700 new primary jobs, and approximately 641,000 square feet of space leased, purchased or under construction. Objectives for FY 2006: Partner with the developers of The Corporate Center at Twin Creeks to build office/tech space to meet demand from smaller (5,000-25,000 square foot) users Recruit quality companies to Allen, thereby increasing the local employment and ad valorem tax base Continue program of regular meetings with • existing businesses to identify emerging needs and to retain them in Allen S Continue to enhance the community's position to attract major retail, restaurant, and entertainment products, providing increased sales tax revenue and recreation opportunities to the community :• Enhance the quality of commercial • developments by influencing landscape material and design, choice of construction materials, and building appearance with incentives City of Allen 202 FY2006 Budget ' EXPENDITURE SUMMARY CLASSIFICATION Personnel Services Operations Professional Services Capital DEPARTMENTTOTAL E 2003-2004 ACTUAL 258,789 260,284 822,367 228,366 1,589,806 20042005 BUDGET 314,535 730,790 1,675,500 30,000 $ 2,750,825 20042005 AMENDED 314,535 667,715 2,585,900 376,000 $ 3,944,150 $ 2005-2006 BUDGET 315,400 729,055 3,825,560 110,000 4,980,015 PERSONNEL SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET FULL TIME Director 1 1 1 1 Marketing Coordinator 1 1 1 1 Economic Development Assistant 1 1 1 1 TOTAL FULL TIME 3 3 3 3 EXPENDITURE DETAIL 2003-2004 20042005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 200,439 248,935 248,935 249,800 Longevity 668 504 504 504 FICA 14,771 14,674 14,674 14,674 TMRS 19,223 20,675 20,675 20,675 Worker's Compensation 606 675 675 675 Health Insurance 14,950 20,361 20,361 20,361 Dental insurance 1,162 1,608 - 1,608 1,608 Long-term Disability 442 473 473 473 Life Insurance 487 510 510 510 Flexible Spending 41 120 120 120 Car Allowance 6,000 6,000 6,000 6,000 SUBTOTAL $ 258,789 $ 314,535 $ 314,535 $ 315,400 OPERATING EXPENSES Conferences & Training 5,992 8,500 7,000 8,500 Dues & Subscriptions 23,124 30,000 29,500 30,500 Mileage 716 1,500 1,500 1,500 Electricity 812 2,000 1,225 2,000 Telephone 5,833 7,000 7,000 7,000 Water 14,401 28,000 23,000 23,000 Insurance 5,000 5,000 5,000 5,000 Postage & Freight 7,843 8,000 7,500 7,500 Advertising - 1,500 500 1,000 Rentals & Leasing 36,060 36,060 36,060 36,060 Travel 3,827 8,500 8,500 10,000 Meetings 4,950 5,500 5,500 7,000 ' City of Allen FY 2006 Budget 203 FUND ECONOMIC DEVELOPMENT CORP. DEPARTMENT ECONOMIC DEVELOPMENT ACCOUNT 500-0000-417, 2003-2004 20042005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET ' OPERATING EXPENSES -cont. Office Supplies 10,466 14,000 13,000 13,000 Equipment Maintenance - 700 700 700' Operating Transfer Out 30,000 36,000 36,000 36,000 Miscellaneous Maintenance 6,825 7,500 5,500 7,500 Ground Sprinkler System 5,246 7,000 6,000 7,000' Chelsea Grant 62,101 462,530 420,730 470,795 Landcape 8 Forestry 57,088 61,500 53,500 55,000 SUBTOTAL $ 280,284 $ 730,790 $ 667,715 $ 729,055 , PROFESSIONAL SERVICES Audit Fees 4,356 6,000 5,650 7,060 Consulting Services 22,815 35,000 30,000 35,000' Professional Services 1,894 20,000 36,500 44,000 Copier Service 3,957 5,500 5,500 5,500 Janitorial Services 2,120 3,500 2,750 3,500' Economic Incentive Grants 687,228 1,500,000 2,400,000 3,600,000 Marketing 99,765 105,000 105,000 130,000 Donation 232 500 500 500 SUBTOTAL $ 822,367 $ 1,675,500 $ 2,585,900 $ 3,825,560 CAPITAL OUTLAY Construction 222,790 - 376,000 60,000' Land 4,976- - - Professional Services SUBTOTAL $ 600 228,366 30,000 $ 30,000 $ - 376,000 $ 50,000 110,000 , TOTAL EXPENSES $ 1,589,806 $ 2,750,825 $ 3,944,150 $ 4,980,015 CAPITAL EXPENDITURES LIST 2005-2006 BUDGET ' Construction-Ridgemont Tract 110,000' TOTAL CAPITAL $ 110,000 0 City of Allen FY 2006 Budget ' 204 CITY OF ALLEN COMMUNITY DEVELOPMENT CORP. FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2005-2006 TOTAL AVAILABLE $ 3,959,038 2003-2004 $ 4,593,271 2004-2005 2004-2005 2004-2005 2005-2006 2005-2006 EXPENDITURES ACTUAL BUDGET BUDGET BUDGET AMENDED 412,582 BUDGET BEGINNING FUND BALANCE $ 353,006 $ 631,932 $ 646,476 $ 1,693,692 REVENUES 1,585,000 2,325,500 TOTAL EXPENDITURES $ 2,514,921 $ 2,940,682 $ 2,899,579 $ 3,754,934 Sales Tax 3,532,301 4,022,000 3,858,855 4,186,855 TOTAL OPERATING REVENUES $ 3,632,301 $ 4,022,000 $ 3,858,865 $ 4,186,855 Non -Operating Revenues Interest On Investments 73,731 74,205 87,940 102,900 TOTAL NON-OPERATING REVENUES $ 73,731 $ 74,205 $ 87,940 $ 102,900 TOTAL REVENUES $ 3,606,032 $ 4,096,205 $ 3,946,795 $ 4,289,755 TOTAL AVAILABLE $ 3,959,038 $ 4,728,137 $ 4,593,271 $ 5,983,447 2003-2004 2004-2005 20042005 2005-2006 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Operations & Professional Services 412,582 512,655 471,553 567,980 Debt Payment 846,339 643,027 843,026 841,454 Capital 1,254,000 1,585,000 1,585,000 2,325,500 TOTAL EXPENDITURES $ 2,514,921 $ 2,940,682 $ 2,899,579 $ 3,754,934 ENDING FUND BALANCE $ 1,444,117 $ 1,787,455 $ 1,693,692 $ 2,228,513 Designated Fund Balance for Projects - - - - Designated Fund Balance for Debt 797,640 Undesignated Fund Balance $ 646,476 $ 1,787,455 $ 1,693,692 $ 2,228,513 City of Allen FY 2006 Budget 205 1 1 1 1 1 1 CITY OF ALLEN � 1 1 1 1 1 1 1 1 1 1 COMMUNITY DEVELOPMENT CORP. DIVISION COMMUNITY DEVELOPMENT CORP. 504-0000-490 No Personnel In This Department ' City of Allen FY 2006 Budget 207 FUND DEPARTMENT ACCOUNT COMMUNITY DEVELOPMENT CORP COMMUNITY DEVELOPMENT 504-0000-490 DEPARTMENT DESCRIPTION Formed in 1996 by the voters of Allen, the CDC receives funds from a half -cent sales tax for community development projects. The Allen City Council appoints the seven - member board. The Allen Community Development Corporation (CDC) identifies and authorizes projects to be funded by the 4B half -cent sales tax. Expenditures are subject to the provisions of the Development Corporation Act of 1979. DEPARTMENT NARRATIVE Accomplishments for FY 2005: ❖ Conducted a "Town Hall" meeting to receive citizen input on funding projects for the proceeds from the 4B half -cent sales tax. The input is then used to develop projects for a five-year work program ❖ Updated the five-year work program with current projects at a total cost of $1,585,000. These included the following: - Bethany Lakes Playground - Ford Pool Redevelopment Plan - Allenwood Park Development - Allen Bark Park - Collin Square Park Land Acquisition - Heritage Park Bridge Construction - Civic Plaza Tree & Lighting Infrastructure - Day Spring Nature Preserve Development - Trail Construction - Bridgewater Crossing Recreation Area - Fox Hollow Recreation Area Objectives for FY 2006: ❖ Publicize and conduct the annual "Town Hall" meeting to obtain public input regarding projects funded by the 4B half -cent sales tax �o Oversee the expenditure of $2,296,500 of 4B half -cent sales tax revenue on the following projects: Recirculation System Sprayground Heritage Village Site Improvements Allen USA Celebration Park Land Acquisition Batting Cages & Warmup Area Irrigation System/Lighting Ph. II Public Open Space Improvements at Chase Oaks Trail Development St. Mary Bridge (Cottonwood Creek) Tennis Courts @ Celebration Park Country Meadows Improvements Disc Golf Course Development Entry Feature/Service Club Sign — Ridgemont Senior Center Fitness Equipment d• Continue to improve the process for informing citizens regarding projects funded by the 4B half -cent sales tax City of Allen 208 FY 2006 Budget ' FUND DEPARTMENT ACCOUNT COMMUNITY DEVELOPMENT CORP COMMUNITY DEVELOPMENT 504-0000-490 EXPENDITURE SUMMARY 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Operations 408,226 506,155 465,405 580,420 Professional Services 4,356 6,500 6,148 7,560 Debt Payment 848,339 843,027 843,026 841,454 Capital 1,254,000 1,585,000 1,585000 2,325,500 DEPARTMENT TOTAL 2,514,921 $ 2,940,682 $ 2,899,579 $ 3,754,934 NO PERSONNEL IN THIS FUND EXPENDITURE DETAIL 2003-2004 2004-2005 2004-2005 2005-2006 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES Postage & Freight - 125 125 125 Printing & Reproduction - 500 500 500 Advertising 48 4,000 4,000 4,000 Meetings & Receptions 18 3,000 3,000 3,000 Miscellaneous Operating Expense 5,002 - 1,050 6,000 Chelsea Grant 367,158 462,530 420,730 470,795 Operating Transfer Out 36,000 36,000 36,000 36,000 Board Discretionary Project 60,000 SUBTOTAL $ 408,226 S 506,155 $ 465,405 $ 580,420 PROFESSIONAL SERVICES Audit Fees 4,356 6,000 5,648 7,060 Attorney Fees - 500 500 500 Professional Services SUBTOTAL $ 4,356 $ 6,500 $ 6,148 $ 7,560 DEBT PAYMENTS Debt Retirement -Principal 400,000 420,000 420,000 445,000 Debt ReBrement-Interest 448,339 423,027 423,026 396,454 SUBTOTAL $ 848,339 $ 843,027 $ 843,026 $ 841,454 CAPITAL OUTLAY Construction 1,254,000 1,585,000 1,585,000 2,231,500 Professional Services - - - 25,000 Machinery & Equipment - - - 40,000 Computer Equipment & Software - 29,000 SUBTOTAL $ 1,254,000 $ 1,585,000 $ 1,585,000 $ 2,325,500 PROFESSIONAL SERVICES $ 25,000 SUBTOTAL TOTAL EXPENSES $ 2,514,921 $ 2,940,682 $ 2,899,579 $ 3,754,934 1 City of Allen 209 FY 2006 Budget CAPITAL EXPENDITURES LIST 2005-2006 BUDGET Heritage Guild Historic Village $ 137,500 Community Park Acquisition 200,000 Entry and Monument Signage 100,000 Trails Construction, Phase 3 275,000 Golf Course 200,000 Allen Station Park, Phase 2 75,000 Celebration Park Additions 280,000 Country Meadow Park, Phase 2 90,000 Bethany Lakes Park Disc Golf Development 10,000 St. Mary's Bndge 740,000 Irrigation and Lighting Systems 89,000 Senior Center Computers and Software 29,000 Senior Center Fitness Equipment 40,000 Ford Park Hockey Wall Replacement 35,000 Veterans Memorial Design 25,000 TOTAL CAPITAL $ 2,325,500 City of Allen FY 2006 Budget ' 210 City of Allen, Texas _ Capital Improvements CITY OF ALLEN FY 2005-2006 i i PUBLIC WORKS GOVBR� NEIGHBORHOOD PARKS F, RIES City of Allen 211 FY 2006 Budget CAPITAL PROJECTS The City's five-year Capital Improvement Program represents the Capital Budget for 2006 and is a financial plan for infrastructure and other improvements through 2010. This plan is prepared by the Planning department, in conjunction with those departments whose projects are included. Although not formally adopted as part of the annual budget, the CIP is used as a guide for project, debt, and other related budget planning. Current year projects have been approved. Future years of the plan may change, with the later years being the most subject to change. Also, it is important to note that debt funding for many of the future projects listed is subject to approval by the electorate. Following are brief descriptions of some of the major projects that will be in progress during FY 2006, and a discussion of the relationship between the capital budget and the operating budget. Also included is a complete list of all CIP projects that are in the current plan, and debt information as it relates to capital projects. More complete information may be found on each project in the City's Capital Improvement Program document. Highlights Central Business District The City continues redeveloping the CBD in the historic area of Allen surrounding Main Street. It covers approximately 200 acres, and is home to the Civic Center Plaza, completed in December 2004, and the City's new library, which opened in February 2005. Also within the CBD is the expanded Allen Station Park, which includes The Edge, a youth center that features the largest in -ground concrete skate park in Texas. Several communities have visited this facility with interest in copying the City of Allen's model. Projects for FY2006 include additional funding for the Historic Village, designed to preserve some of the City's significant structures, and work on St. Mary Drive which will include a bridge over Cottonwood Creek and work to connect existing portions of St. Mary. The goal of developing the CBD is to attract residential, retail, and commercial development that will form a mixed use environment to provide an area for people to live, work, and play. The result will be to transform an area that is underutilized to one that is a rich and vibrant part of the community. Arts Performing Arts Complex. A regional performing arts center in conjunction with the cities of Plano and Frisco. In August 2004 the Arts of Collin County board, which has oversight of the project, selected a site within the City of Allen as the location for the center. The land was donated in 2005, and construction is expected to begin in the Spring of 2007. Planning Neighborhood Preservation Activities Beginning in FY2005, the City of Allen became eligible to receive Community Development Block Grant (CDBG) funding for improvements to specified neighborhoods. Improvements to the Windridge and Hillside neighborhoods will include additional street lighting, sidewalk reconstruction, landscaping, and clearing and maintenance of rear drainage/utility easements. Cfty of Allen FY 2006 Budget 212 Parks Facilities Senior Citizen Center. This approximately 20,000 square foot facility will be located within the boundaries of the Central Business District, at the intersection of Cedar and St. Mary Drive, and will replace the current 5,000 square foot facility, which is located at the corner of Allen Drive and McDermott. It is scheduled to open in January 2006. Neighborhood Parks Jupiter Park. An 8 -acre park site located ''/rmile north of Bethany Drive to include a playground, new sports fields, parking, and restrooms. Spring Meadows Park. Neighborhood park development serving Reid Farm and Spring Meadows subdivisions. Raintree Park. Neighborhood park development serving the Raintree Estates and east Twin Creeks subdivisions. Allenwood Park. Neighborhood park on Keith Drive serving the Allenwood neighborhood. Allen Bark Park. A 5.5 acre park located on Park Place Drive adjacent to Ford Middle School, this park will have both wooded and open field areas. Greenbelts Daysprino Nature Preserve Design and development of former Park Cities Baptist Camp with interpretive center and day camp facilities. Trail Development Phase 3. Construction of trail segments and pedestrian bridges to expand trail system. Entry Feature City Gateway. Monument & landscaping for entry to City at US75 at Rowlett Creek. Public Safety Fire Station No. 5 and Pumper. Proposed location on Shallowater Drive south of Rowlett Creek and north of McDermott Drive. Projected open date October 2007. Streets Exchange Parkway West Extension Construction of two additional lanes from Twin Creeks Drive to Ridgeview and four lanes from Ridgeview to SH121. Main Street (FM 2170) Extension. Construction of six -lane urban section along main Street from Allen Heights to FM 2551 in conjunction with Collin County. Greenville Expansion. Expansion from Exchange Parkway to Stacy Road. Construction to be managed by TXDOT. Ridgeview Drive Phase ll. Construction of four lanes from Custer to Alma, and six lanes from Alma to US75. City of Allen FY 2006 Budget 213 Drainage Ridgemont Drainage. Drainage improvements on Ridgemont at Cottonwood Drive just south of Bethany Drive. Bowling Alley Drainage. Inlet and main expansion at Allen Bowling Alley. Trac Signal Shop and Signals In-house signal maintenance and installation. Advanced Traffic Management. Includes coordinated signal control at various locations. Signal Upgrade & Communication System. Includes the replacement of aging signal equipment and installation of monitoring equipment. Water Custer Road Pump Station and Ground Storage. Expansion to meet system demand. Water Main — West Side. 36 -inch and 24 -inch mains extending from Custer Road Pump Station to Twin Creeks Phase VIII and from Twin Creeks Phase VI to Alma/Bel Air Intersection. Wastewater Sewer Main Replacement. Replacement of deteriorated clay pipe with PVC in various locations. City of Allen FY 2006 Budget 214 I ' RELATIONSHIP BETWEEN OPERATING AND CAPITAL BUDGETS ' The City's operating and capital projects budgets are closely linked. The capital budget is a multi-year financial plan of the capital improvement program (CIP) for the acquisition, t expansion, or rehabilitation of infrastructure, capital assets, or productive capacity of City Services. Revenues for the capital budget come from bond sales, intergovernmental revenues, 4a/4b sales taxes, development fees, and some current operating revenues. The capital improvement program, unlike the operating budget, is a five-year plan. The plan is reviewed ' and projects are reprioritized on an ongoing basis. Impact of Capital Projects on the Operating Budget ' Capital projects impact the operating budget in several ways. First, since the City is committed to systematically investing in infrastructure (Strategic Goal #5), each year funds are set aside in the operating budget to provide "cash financing" toward some projects. Also, t the City must generate enough operating revenues to cover any payments for General Obligation and Revenue debt incurred for long-term financing of capital projects approved this year and in prior years. These represent funds that would otherwise be available to pay ' for other programs, services, or projects. Finally, after projects are completed, there is usually a need for additional funding to cover ongoing maintenance, utilities, other operating costs, and sometimes additional personnel or equipment. This year the total estimated ' impact of the capital budget on the operating budget is about $16.24 million. ' O�Bud erating Capital t get Budget $97.3m $33.8m Cash Financing and Debt Service Debt service payments and cash financing for projects comprise $15.4 million of this total. The debt service payments are $12.68 million; of this amount, $10.23 million is for General Obligation debt, and $2.45 million is for Revenue debt. Budgeted transfers from operating funds to the Capital Projects funds are $2.72 million, and include: General Fund. $215,000. This amount has been appropriated for two-way traffic signals in ' front of Fire Stations 2 and 3, a Donor Wall for the Library, and remodeling projects for City Hall and the City Hall Annex. ' City of Allen 215 FY 2006 Budget Water and Sewer Fund: $2,500,000. Of this total, $1,000,000 is to fund a portion of the cost to purchase land for a municipal service center. Also, $750,000 each is allocated for various water replacement and sewer replacement projects. Other Operating Costs In addition to cash financing and debt service, the increases in operating costs in the FY 2005-2006 budget due to completed capital projects totals approximately $839,000. These are listed below by project type. Increases are stated in comparison to the FY 2005 revised budget. Public Facilities Projects: In February 2005, the City moved its library to a new facility, which is double the size of the former one. The library's operating budget will increase as the City continues to provide funding to adequately support the new facility. This includes approximately $154,000 for additional library staffing to accommodate demand, as usage increased tremendously after the move to the larger facility. Utility costs are expected to increase by about $44,000; this is due to a combination of the facility being open a full year and anticipated rate increases for electricity. Other additional costs include about $6,700 for Special Activities as demand for special programs has increased, and $3,000 to increase the amount spent annually on expanding the book collection. Parks Proiects: The completion of various parks projects and one facility (The Edge, a youth center and skate park) resulted in over $400,000 in additional operating costs in the FY 2005-2006 General fund operating budget. Of this amount, approximately $128,000 is for personnel, $110,000 is for increases in contract mowing, $65,000 is for utilities, $21,000 is for supplies, and $93,000 is for vehicles. Paving. Drainage, and Signalization Projects: The impact in this category is about $78,000. The amount budgeted in the General fund for street and sidewalk maintenance reflects an increase of $45,000 from FY 2005 to FY 2006, primarily for a couple of large asphalt maintenance projects. An increase of $5,500 is included for maintenance of signs and markings, and traffic signal maintenance reflects an increase of $27,500. There are no increases in the FY2006 General fund budget for street light maintenance and electricity, or in the Drainage fund for street sweeping and drainage system maintenance. Also, no additional personnel are included in either fund for any of these functions. Costs in this category are expected to increase within the next few years as many of the newest thoroughfares begin to age. Water and Wastewater Proiects: With continued increases in utility infrastructure, the City added one water quality crew (two new FTE's plus one upgrade of an existing position to form a crew) at a total cost of about $136,000. This includes approximately $96,000 for personnel, $33,000 for a vehicle, and just over $7,000 for other operating expenses. Capital Projects List A complete list of proposed projects for FY 2006 through FY 2010 is on the following pages. City of Allen 216 FY 2006 Budget City of Allen 217 FY 2006 Budget OmB8ON mO mN !� N N mm O NN 8 00mO 0O 6 m ww N g o 00 N O NI YYY N • P Osm dap N N m O• w m y YN O O O O N N •� O O N O T 61i w p N $ m m 0 m 00 O p ...... mOyOwO ISN n a T. O •e a m m ry ELL n p b m N O O O 8• m N N' m 0 m O N 4. 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VIS S N N N N N U Z Z Z Z Z Z Z Z 2 Z 2 O m m o O m m N N m N N Mo m City of Allen 219 FY 2006 Budget City of Allen 220 FY 2006 Budget m Brom �mngrob mron mnm orom S Sr m N on N b n a roe=.m- a m .. o f=vN� 6 m N N N » Gm ' m Ny h N O Q N N M M N p pOp 00 p 00 ro S p ro O < p» m� q •[7m�SSI� •N' 'N1� •1� i 101 OtOI `N nb O) LL O »N M .0 m O O b VOI m ro S S ry N n O m m b m 158V 9 S o O S 0 b O p O Ob O O N O O m m S S ro � pp b 0 E O N m O O' ' t7 r 1.1 CI h' N' ' 1� • 1` O• N mH 1� P Nr N NN m @ LL Q n N » » 0 pmpm + +rob 8 b obmm N b g,ro mS ro m o_ebi m h N Q r A lh n ,1. aS Z Z w w m� �'m� Hemi ag gN on mm JZN 30 ngvd LL dm O mE� o LL' o Q Q mQm m LL -O O @� 0m > �LLy O LL O a a s c a c Cb O O GOO 2m' m Nm Om0m0 00 O O 9.0 O_c O O 0 OOO O @ Em 8 E m m h E 3 EZ a K E a m m y m > m W W m a@ @ m 12'� 3 m m a N 3 w o S o E>@ m m m m 0 E a a` m m rn rn o rc rc_ m H a m N ti U y Q F b m U m 7 E F U U U' LL `L F 7 3 3 01 LL' 2 a 0 222 � ng � � � 2 f u q v 333 33333 33 3 33� x x uimmmmmm�nwr�F �t-3 City of Allen 220 FY 2006 Budget Debt Part of the process of updating the City's Capital Improvement Program (CIP) each year involves identifying projects that may require funding through debt issuance. On the following pages are long-term scenarios of the City's General Obligation and Revenue debt, based on the projects planned for the next several years. Below are the assumptions used in the development of these scenarios followed by a discussion of the City's debt capacity. Again, this is based on the current plan; future years are subject to change, with some future debt being subject to voter approval. General Obligation Debt Assumptions The General Obligation debt projections assume that the debt portion of the tax rate will stay at the current level of .18276 through FY2008 and increase each year thereafter through FY2011, with a collection rate of 99%. The portion of the tax rate dedicated to debt would remain between approximately 33% and 36%, which is below the City's policy limit of 40%. The growth in the tax base is assumed at almost 8% for the upcoming year; the rate of growth decreases in subsequent years, as reflected in the City's Comprehensive Plan. Debt payments are calculated based on the issuance schedule shown. Revenue Debt Assumptions Revenue debt and water and sewer rates are managed according to the City's Water and Sewer rate study, which was completed in FY2003. The plan includes average rate increases of 4% to 6% per year for the next several years in order to have adequate revenues to meet upcoming cost increases and to continue regularly funding infrastructure improvements, as well as to provide the required amount of debt coverage. Also included is a population growth factor which is tied to the City's long-range plan (Comprehensive Plan). The target debt coverage percentage is 1.2%, based on existing bond covenants. Projections also take into consideration a revenue adequacy test of approximately 90 to 120 days of expenditures in working capital. The Water and Sewer rate study will be updated in FY2006; therefore, future years of the plan may change. Debt Capacity The projected growth in the fund balance of the G.O. Debt Service Fund indicates that the City has the capacity to issue additional debt over the next several years. The City plans to issue the remainder of the bonds authorized in the 1999 bond election, approximately $3.6 million, over the next two to three years. Additionally, the issuance from a potential new bond election of approximately $10 million to $12 million per year for four to five years, beginning in FY2007, would leave a fund balance at the end of FY2011 that continues to meet the City's reserve requirement of 10%. This could be accomplished while keeping the debt portion of the tax rate under 36%, which is below the 40% policy limit. The current Water and Sewer rate study includes the issuance of $2 million in FY2008. Any additional capacity will be determined when the rate study is updated this year. City of Allen 221 FY 2006 Budget m 1 s mWP`OPDO� NO mm NW NW Ih m .0 b O O_ v m N _ O NOI q 00 N m h r m e d O OO q Ip 0 N O N N N R E_ m m m m N N m N N W} O N b m 10 C W Nm l7 M' mN lV N iV mm kd Wm d m O'm00 N V W n N �N N W Nm � r N m10 N M' OI� N rS C'1 ON m� d O C O ry O Y Odrm W d b O N {gym N m 1` m O m riiN m m m W W n m y N N N W m m E N m N W m m O N N m W m W} d Iy m m 'N m N m m an d W m t7 d 0• m O O V W a N ggN O m o m s Y O m n O m m m 1� m n m m _ d m N N m b r O 0 m N N N an m imp d W j n N E O Q Q w NI M N m m d d W m 6 N W � O m W r m m m m mN N S m m « m N W ON (p m m r N Om ON mN N� E I md Wm Nr (O m m mO Wd Wd f0 fb m W Y p" W d n m N N N 0 N OLn N m O O th r W % n `(O E < W N O Y W N b N y W^ O r m m ' W m,, m oma o an d d loo S o o Y O m NO O W med'O b O 1� _mNmrW'd Cj m' y m' Irj m m N W I N. m W O O 2 m O m` m N m fV N N N F O O NI Iy d W a` N N m m m mm ' d h w m O m o ybj o .- t0 d m N I� m r t7 py t0 m O an N d 1� n Oy M pp N pmp O d m O h b j O 0 N m 01 N W O} m N �p m m Nf`N W rP� p R wmi a Y z � m N OdIq. IqN m W N WigN W m m d O W " tO Ni m m W n e N D U A d m N O m Nl m O m O m t7 M W b m W GI m i0 H Ool N m m m m . N O of d m d N m d W m m} d ry y1 m m N O m O O W Q B m W O O m F m W ❑ m � b b b b C a n W K a n 93 wE non y v c b o m v y ', y v u 0 a b v a m bamoU > Ev•• p E o EE p E d v o o E v u> m@ m q c 'a o 0 0 0 0 ` o U ¢❑ a 5¢¢ w tt n:m¢ o b F F LL m City of Allen 222 FY 2006 Budget � �)! „ .. .. .. .. #, ■, .. . � ■; .. .. .. .. !, !! .. . ■# ©© � ,r .. .. .. .. ,■ !| .. . ■ !; !! " ,� . .. .. .. „ !, .. ■ !\ � .29 . � !, . .. .. .. .. . � .. ,. .. .. - .. . � ■ §� � ,! .. .. .. .. .. . � ■ ;! . ,! .. .. .. . gang \lvRt (\ : !l.l.: � � c y_. 223 ,5#, || § || || (\(( ..K! tf |[ |( fK„ ! 4!!! ! ,5#, ! § ! ! ,5#, !§!! (\(( ..K! fK„ ! 4!!! ! , | | !■■! ! \}\} § ■!!! ; • !! ! ,!|�| « #« « `!■!, )Age 9- I!!!| Wit \ §\ ezaBudget F LL nm$ ew aw'ry .Fmp wf «a� :i 1! nC� tee.' _ u 9 _mervXp a " o -660 a s mcq, em pya v E c�Sc_ nc0 c a o.F m�$ma mmE3 X9999 0 co m m ' ngmon `m m ? m m5Vn� m�'cE m:m'p 9w3 e.6 � i inw tl«w c � m5m c m °>F ;C�a QF-om a 9C w m g m m 22Q a City of Allen 224 11 1 w �ms•3 a I nano• n a ` m$ ' LL " $ m XXv 1 w $m � Wim= -'• g Y m$ a mmm m - c r 1 c m m � neem I XXX a m 1 .Fmp wf «a� :i 1! nC� tee.' _ u 9 _mervXp a " o -660 a s mcq, em pya v E c�Sc_ nc0 c a o.F m�$ma mmE3 X9999 0 co m m ' ngmon `m m ? m m5Vn� m�'cE m:m'p 9w3 e.6 � i inw tl«w c � m5m c m °>F ;C�a QF-om a 9C w m g m m 22Q a City of Allen 224 11 1 a I a ` LL " $ m XXv 1 w $m � Wim= -'• g Y m$ a mmm m - c r 1 c m m w I XXX a m 1 FY 2006 Budget X$XX « -ml w c `a n I - XXX wi nn 1 1 a I a ` LL n � Wim= -'• c Y m$ a � m - c r 1 c m 1 FY 2006 Budget Budget and Tax ' Ordinances ORDINANCE NO. 2445-9-05 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2005, AND ENDING SEPTEMBER 30,2006; APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a complete financial plan for 2005-2006; and, WHEREAS, the City Council has received the City Manager's proposed budget and a copy of the proposed budget and all supporting schedules have been filed with the City Secretary of the City of Allen, Collin County, Texas; and, WHEREAS, the City Council has conducted the necessary public hearings as required by law. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, THAT: SECTION 1. The proposed budget of the revenues of the City of Allen, Collin County, Texas, and the expenditures of conducting the affairs of the City, providing a complete financial plan for the ensuing fiscal year beginning October 1, 2005, and ending September 30, 2006, as submitted to the City Council by the City Manager, be, and the same is hereby, in all things adopted and approved as the budget of all current revenues and expenditures of the City for the fiscal year beginning October 1, 2005, and ending September 30, 2006. SECTION 2. The sum of $97,357,375 is hereby appropriated for the payment of the expenditures established in the approved budget, attached hereto as Exhibit "A" and made part hereof for all purposes. SECTION 3. The expenditures during the fiscal year beginning October 1, 2005, and ending September 30, 2006, shall be made in accordance with the budget approved by this ordinance unless otherwise authorized by a duly enacted ordinance of the City of Allen, Texas. SECTION 4. All budget amendments and transfers of appropriations budgeted from one account or activity to another within any individual activity for the fiscal year 2004-2005 are hereby ratified, and the budget Ordinance for fiscal year 2004-2005, heretofore enacted by the City Council, be and the same is hereby, amended to the extent of such transfers and amendments for all purposes. SECTIONS. Specific authority is given to the City Manager to make the following adjustments: 1. Transfer of appropriations budgeted from one account classification to another account classification within the same department. 2. Transfer of appropriations from designated appropriation from one department or activity to another department or activity within the same fund. 3. Transfers from the General Fund of unexpended appropriations in the amount not to exceed $650,000 for the fiscal year 2004-2005 are hereby ratified. 226 SECTION & The City Council hereby approves the Capital haprovement Program for 20062010, as a plan describing and scheduling capital improvement projects for the City of Allen, and authorizes the City Manager to use the finding sources reflected in the plan. SECTION 7. All notices and public bearings required by law have been duly completed. The City Secretary is directed to provide a certified copy of the budget to the County Clerk of Collin County for recording after final passage hereof. SECTION 8. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance, as amended hereby, which shall remain in full force and effect. SECTION 9. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed; provided, however, that all other provisions of said ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 10. This Ordinance shall take effect immediately from and after its passage as the law and charter in such cases provide DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TERAS, ON THIS THE 272 DAY OF SEPTEMBER 2005. APPROVED AS TO FORM: Peter G. Smith, CITY ATTORNEY APPROVED: Stepherheffell, MAYOR ATTEST: �4 Shelley B. George C, CITY SEtRETARY Ordinance Nom Paget ORDINANCE NO. 2446-9-05 . AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, LEVYING THE AD VALOREM TAXES FOR THE TAX YEAR 2005 (FISCAL YEAR 2005-2006) AT A RATE OF $055900 PER ONE HUNDRED DOLLARS (5100) ASSESSED VALUATION ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF ALLEN AS OF JANUARY 1, 2005, TO PROVIDE REVENUE FOR THE PAYMENT OF CURRENT EXPENSES; PROVIDING FOR AN INTEREST AND SINIQNG FUND FOR ALL OUTSTANDING DEBT OF THE CITY OF ALLEN; PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, following public notices duly posted and published in all things as required by law, public , hearings were held on August 23, 2005, and September 13, 2005, by and before the City Council of the City of Allen, the subject of which was the proposed tax rate for the City of Allen for Fiscal Year 2005-2006, submitted by the City Manager in accordance with provisions of the City Charter and state statutes; and, ' WHEREAS, the City Council, upon full consideration of the matter, is of the opinion that the tax rate hereinafter set forth is proper and should be approved and adopted. , NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, THAT: ' SECTION 1. There is hereby levied and shall be assessed for the tax year 2005 on all taxable property, real, personal and mixed, situated within the corporate limits of the City of Allen, Collin County, Texas, and ' not exempt by the Constitution of the State and valid State laws, a tax of $0.55900 on each and every $100 assessed valuation of taxable property apportioned and distributed as follows: (a) For the defraying 1 purpose of the current expenditures of the municipal government of the City of Allen, a tax of $0.376240 on each and every $100 assessed value on all taxable property; and, (b) For the purpose of creating a sinking fund to pay the interest and principal maturities of all outstanding debt of the City of Allen, not otherwise provided for, a tax of $0.182760 on each and every $100 assessed value of taxable property within the City of Allen, and shall be applied to the payment of interest and maturities of all such outstanding debt of the City. ' THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX RATE. THE TAX RATE WILL RAISE TAXES FOR MAINTENANCE AND ' OPERATIONS ON A 5100,000 HOME BY APPROXIMATELY $18.00. SECTION 2. All ad valorem taxes shall become due and payable on October 1, 2005, and all ad valorem ' taxes for the year shall become delinquent if not paid prior to February 1, 2006. There shall be no discount for payment of taxes prior to February 1, 2006. A delinquent tax shall incur all penalty and interest authorized by law, to wit: , 1 228 ' 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 (a) A penalty of six percent on the amount of the tax for the fast calendar month it is delinquent, plus one percent for each additional month or portion of a month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. (b) Provided, however, a tax delinquent on July 1, 2006, incurs a total penalty of twelve per cent of the amount of delinquent tax without regard to the number of months the tax has been delinquent. A delinquent tax shall also accrue interest at the rate of one percent for each month or portion of a month the tax remains unpaid. Taxes for the year 2005 and taxes for all future year; that become delinquent on or after February 1 but not later than May 1, that remain delinquent on July 1 of the year in which they become delinquent, incur an additional penalty in the amount of twenty percent (20%) of taxes, penalty and interest due, pursuant to Texas Property Tax Code Section 6.30 and 33.07, as amended. Taxes assessed against tangible personal property for the year 2005 and for all future years that become delinquent on or after February 1 of a year incur an additional penalty on the later of the date the personal property taxes become subject to the delinquent tax attorney's contract, or 60 days after the date the taxes become delinquent, such penalty to be in the amount of twenty percent (20%) of taxes, penalty and interest due, pursuant to Texas Property Tax Code Section 33.11. Taxes for the year 2005 and taxes for all future years that remain delinquent on or after June 1 under Texas Property Tax Code Sections 26.07(1), 26.15(e), 31.03, 31.031, 31.032 or 31.04 incur an additional penalty in the amount of twenty percent (20%) of taxes, penalty and interest due, pursuant to Texas Property Tax Code Section 6.30 and Section 33.08, as amended. SECTION 3. The City shall have available all the rights and remedies provided bylaw for the enforcement of the collection of taxes levied under this ordinance. SECTION 4. The tax roll as presented to the City Council, together with any supplements thereto, be and the same are hereby approved. SECTION 5. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance which shall remain in full force and effect. SECTION 6. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed; provided, however, that all other provisions of said ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. This ordinance shall be in full force and effect from and after its adoption. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON THIS THE 27T" DAY OF SEPTEMBER, 2005. APPROVED AS TO FORM: Peter G. SmithOC ATTORNEY APPROVED: 4QLz-Eia Stephen Terrell, MAYOR ATTEST: Shelley B. Geor , TRMC, CITY SECRETARY Ordinance No, 2446-9-05 Page 2 1 1 1 1 1 1 CITY OF ALLEN � 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I Demographics f 1 1 1 1 1 1 1 1 1 ;V_ WHERE IS ALLEN, CITY OF ALLEN TEXAS? City of Allen is located approximately 25 miles north of Dallas, Texas. City of Allen 232 FY 2006 Budget CITY OF ALLEN DEMOGRAPHICS ' 2005-2006 FISCAL YEAR The City of Allen is located in Collin County, which is in north central Texas. It is approximately 12 miles north of Interstate 635 on U.S. 75. Allen is completely surrounded by incorporated cities. To the north lies the City of McKinney; to the south, ' the City of Plano; to the east, the City of Lucas; and to the west, the City of Plano. Allen was settled in the early 1850's from land grants given by the Republic of Texas as ' an inducement for settlers to come to the frontier. The railroad and telegraph came to Allen in 1872 and in future years made substantial contributions to the economy of the City. The town was officially incorporated in 1953 with a Council/Manager form of government. Similar in importance to the construction of the railroad almost a century before was the completion of U.S. 75 through Allen in 1960. Citizens could work at nearby companies because of the access and convenience of the highway. The relocation of high technology companies to the North Dallas and Richardson areas in the 1960's drastically increased employment opportunities for Allen's citizens, and the population rose to 1,940. It continued to increase to 8,324 in 1980, 19,198 in 1990, ' 39,482 in 1998, and over 68,000 this year. Allen's population is estimated to surpass 93,000 by the year 2010. City of Allen Growth 70,000 60,000 50,000 40,000 30,000 20,000 10,000 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 Allen is 25 miles north of downtown Dallas, on U.S. Highway 75. The City has ' established a reputation in the Dallas/Fort Worth Metroplex and in the state of Texas for being at the forefront of development and is promoting commercial and residential growth in ways that will aid in having a balanced community. Important transportation routes serving the city include U.S. 75, which bisects the city in a north/south direction in the center of the city and provides an important link to adjacent cities. F.M. 2170 ' (McDermott/Main) runs in an east/west direction in the center of the city. S.H. 5/ Greenville Avenue, which formerly was the main north/south thoroughfare, lies roughly parallel to U. S. 75. ' Since its inception in 1992, the Allen Economic Development Corporation (AEDC) has dedicated its resources to developing first-class technology parks and recruiting quality industries and corporate campuses to the community. Allen's corporate landscape is now a well-designed blend of telecommunication, medical, semiconductor, and other technology -related industries. ' City of Allen 233 FY 2006 Budget CITY OF ALLEN DEMOGRAPHICS 2005-2006 FISCAL YEAR Assessed Property Valuations $5,000.000,000 $4,000,000,000 $3,000,000,000 $2,000.000,000 $1,o 00, 000,000 $o 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 In addition to creating jobs, AEDC projects relieve the property tax burden of the individual homeowner. In 2005, those projects account for almost $685 million in certified taxable value, including real and business personal property. Development in Allen continued at a brisk pace during FY 2004 - 2005 with new business relocation, expansion and the development of new office and business projects to meet the growing demand. The AEDC was instrumental in the recruitment of Advanced Optical Components, a division of Finisar. With 150 employees, AOC leased 120,000 square feet for their fiber optics manufacturing facility in Millennium Technology Park. BSM Financial, a nationally recognized mortgage company is moving their headquarters with 195 employees to Allen, occupying 37,000 square feet in a new office project on the southeast comer of Ridgemont Drive & US 75. Working with the developer, the AEDC sold a portion of property owned by the AEDC on the southeast comer of Ridgemont Drive & US 75 for construction of two, two-story office buildings, with approximately 110,000 square feet of space, at the southern gateway to the city. Through the AEDC's combined efforts with building owners in the marketing of existing space, Allen attracted new companies including Specialized Resources, Inc., Nextel Retrofit & Refurbishment Center, Cintas, Diebold Election Systems, ACH Direct and Applied Signal Technology. The AEDC assisted with the expansion of Jack Henry & Associates and J. Suzette & Company, as well as the retention of companies in Allen including Quest Medical and WiQuest, a fabless semiconductor company. The AEDC provided assistance to facilitate the growth of Allen's medical and professional office development including Presbyterian Hospital expansion, Twin Creeks Medical Center, Presbyterian Medical Office Building II, The Professional Centre City of Allen 234 FY 2006 Budget I at Exchange Parkway, The Corporate Center at Twin Creeks and McDermott Business Park. I ' Allen's attractive demographics and continued population growth has attracted new retail activity. The AEDC is working with developers of large mixed-use projects — Blue I , Star/StarCreek, Allentowne (General Growth), Montgomery Farm and others — to recruit major retail, restaurant and destination entertainment venues to the projects. These developments create attractions that bring people from surrounding communities and I ' additional tax dollars to Allen. The AEDC assisted with the recruitment of major retail anchors to Allen's new mixed-use developments, including Cinemark and Lifetime Fitness to StarCreek. 1 1 ' City of Allen 235 FY 2006 Budget 1 1 1 1 1 1 CITY OF ALLEN � 1 1 1 1 1 1 1 1 1 1 CITY OF ALLEN PRINCIPAL TAXPAYERS September 30, 2005 Taxpayer Type of Business 2005 Taxable Value Percentage of Total Assessed Valuation Cingular Wireless LLC Telephone services $ 64,627,037 1.25% Chelsea Allen Development LP Retail 52,588,313 1.02% Lexington Allen LP Commercial Real Estate 35,046,905 0.68% TXU Electric Delivery Utilities Provider 32,210,081 0.62% BES Settlers Gate Fund III Apartment Complex 30,601,300 0.59% Benton Pointe Apartments Inc Apartment Complex 30,045,214 0.58% Bossy Boots Holding Co Real Estate 26,690,317 0.52% Sanmina Corp Optical Boards 24,347,127 0.47% Southmestem BeIVSBC Telephone services 20,742,140 0.40% AT&T Corp Telecommunications 20,136,178 0.39% Total $ 337,034,612 6.53% Total Assessed Valuation $ 5,161 661,317 MAJOR EMPLOYERS September 30, 2005 Company Product or Service Approximate Number of Employees Allen Independent School District Education 1800 Experian National Data Center 875 Allen Premium Outlets Retail 741 Allen City Hall Governmental 592 Sage Telecommunications Telephone service 560 Sanmina SCI Optical product design/mfg 550 Presbyterian Hospital Hospitaltmedical offices 305 RCL Enterprises Publishers 254 Jack Henry & Associates Tech Provider for Financial Ind 234 Mykrolis Micro-electronics/gas tech 217 State Farm Insurance Insurance & Financial Services 195 Pholronics Semiconductor mfg 166 HIT Entertainment Children's Entertainment 153 Atrion Corp/Quest Medical Medical Devices 150 City of Allen FY 2006 Budget 237 CITY OF ALLEN MISCELLANEOUS STATISTICAL INFORMATION 2005- 2006 FISCAL YEAR Date of incorporation July 1, 1953 Form of government Council/Manager Area Miles of street Population Fire protection: Number of stations Number of personnel Number of fire hydrants Police protection: Number of stations Number of personnel Water service: Supplier Number of consumers Average daily consumption Miles of water lines Sewer service: Sanitary sewer lines Storm sewer lines Building permits issued Parks Number Area Municipal employees: Full-time Part-time Temporary Public Education: Number of public schools Elementary Middle Schools Freshman center High School Number of private schools Community College 26.37 square miles 274 center line miles 69,891 4 85 3526 1 127 North Texas Municipal Water District 22,856 18,556,000 gallons 335 linear miles 254 linear miles 90 linear miles 4797 39 752 acres 481 111 19 15,904 Total Enrollment . 12 3 1 1 0 classes held at the High School City of Allen 238 FY 2006 Budget Departmental Performance Measures Departmental Performance Measures Performance measurement ran be defined as "measurement on a regular basis of the results (outcomes) and efficiency of services or programs." ' The ultimate purpose of any performance measure is to provide a quantifiable measure of the results or effectiveness of an action. In the case of measurements in government, they are typically tied to programs and services. By finding quantifiable measures that are tied to the goals of a service, the effectiveness of the program can be judged against the preferred level of achievement, against the program's past performance, and against similar programs in other cities. Performance measures fall into five categories. The first, and most simple, is input measures which shows the amount and kinds of resources assigned to a program. Budgets actually contain input measures when they show divisions of money and personnel. The second category is output, or workload measures that show amount of work performed and services received. Individually, these first two categories only provide a frame for the activities of a program, but when outputs are examined in terms of the inputs needed to produce them, an efficiency measure is created which is the first real measure of actual performance. Outcome or Effectiveness measures are designed to report the results of a program, especially the quality of the results. `Effectiveness refers to the degree to which services are responsive to the needs and desires of a community." 2 The final category is productivity measures, which combine efficiency and effectiveness to show the cost to produce a quality result or how poor results harm total costs (for example having to repair a street twice after doing it poorly the first time). The measures in this appendix fall into the final four categories. An attempt was made to compose measures for the major functions of all City departments. The measures were also designed to tie in as closely as possible. with the departmental goals and objectives listed in the departmental pages in the budget. As a result these measures can be used as a tool for more accurate budget decisions, as a gauge of goal achievement, plus as a running overview of trends in departmental performance. ' From page 5 of Harry P. Harry's book Performance Measurment ' From the National Center for Public Productivity, Rutgers University 240 1 u I City Administration ' Department Introduction ' The City Administration Department supports the City Manager in his task of advising the City Council on policy and fiscal matters and implementing those policies and procedures. The City Manager also provides administrative ' oversight and direction for the City, and is responsible for developing the annual budget. Website The City of Allen website is maintained by the Public and Media Relations division of City Administration. The average number of monthly visitors from one year to the next continues to increase which may be attributed to ongoing enhancements of the website, including video on demand and interactive forms. During the past year, the website address was Vvebdte Visitors 45,725 2003 2004Zoos 2006 est Average #of his pernuid 2004 data Is an 7 t-nl.a average included on all news releases and promotional publications produced by this division. I' City of Allen 241 FY2006 Budget City Secretary Department Introduction The City Secretary Department oversees all record preservation, retrieval, and destruction for the City. The department is also in charge of running municipal elections and conducting Open Records and Open Meetings educational programs for City personnel. Public Information Requests Under the Texas Open Records Act, citizens can request public records from their governing bodies. Other City departments request information as well. The number of requests continues to grow along with the City's population and government. Request Response Time Record Re-trievals •• ZOW00 1.800 ..• •• .• .•• Boo FYD1402 .. K FY034D4 FYOV)5 •... The City Secretary's Department responds to Percent of Record Requests all public and Responded to Within 3 Days departmental requests for copies of stored 1000% 100°/6 documents for the City of 990/6 990% W/6 Allen and the Arts of 990%Collin County Commis- 980/6ss% sion, Inc. Although documents are now 970% more often being FY01-02 FY02-03 FY03-04 FY04-05 FYWW recorded electronically, est hard copies are still often needed, and the majority of older records exist only on paper. The Department has set three days as the goal for response time to a record request, which involves locating the document, copying the document, and then delivering it to the person making the request. City of Allen 242 FY2006 Budget ' 1 1 1 1 1 1 Human Resources Department Introduction The Human Resources Department works in partnership with departments in providing expert Human Resources advice in collaboratively shaping strategies to achieve organizational goals. This task is accomplished by the Department administering benefits, the workers' compensation program and risk management functions, recruiting and retaining employees, handling employee relations as with policy development. Employee Turnover The City of Allen experienced 19% turnover in 2003. The primary factor of our turnover rate is due to regular part-time Natatorium employees, (many of them were considered seasonal employees prior to 2003). Seasonal employees are not included in turnover calculation. Therefore, when we changed the classification of Employee Turnover 20.0% 19.4% 20.0%- 15.0%- 12-1% 9.7% 10.0% 10.0% 5.0% 0.0% 2002 2003 2004 2005 2006 est Natatorium staff to regular employees it contributed to an increase in the City's employee turnover rate. Beginning in 2004, turnover is being calculated on full-time employees only. We will review part-time separately due to the volatility of Parks and Recreation positions. These are primarily students that come and go as school schedules dictate, and are not traditional part-time employees. Our projected turnover for this year is 9.7%, which is a 2.4% decrease from last year. The goal for FY2006 is for turnover to be 10% or less. Training General Training is federally mandated training as well as training that will enhance job skills for employees. FY 2004-2005 Sessions Attendees Mone sent on trainingper employee General Trainin 16 I 119 $63.67 City of Allen FY2006 Budget 243 Claim Costs The main costs that drive our claim payments are Workers Compensation claims, General Liability claims and Automobile claims. The graphs below show our historical claim history since October 1, 2001 and an estimate for the 2006 fiscal year as well. Our Workers Compensation claims costs for 2005 decreased by 12% from 2004. Workers Compensation Claims $300,000 $250,000 $266102 $200,000 $203,687 $204,565 $180,068 $205,912 $150,000 $100,000 $50,000 $0 u " 2002 2003 2006 2005 2006 est. General Liability claims costs experienced a decrease in 2005 of about 74% compared to 2004. The large amount in 2003 was due to a lawsuit. City of Allen 244 FY2006 Budget General Liability Claim Costs $600,000 $518,216 $500,000 $400,000 $300,000 $200,060 $100,000 $9,703$20,001) 332 $20,001)Eo 2002 2003 2004 2005 2006 est. City of Allen 244 FY2006 Budget Automobile Liability and Physical Damage claims for FY2006 are based primarily on historical averages. The high claim amount in 2004 is due to the total loss of a fire engine and an ambulance. Harrassment and Discrimination Claims The City is still fortunate to have had only two Title VII related claims since 2001, which is a very low rate. Title VII refers to a specific section of the Federal Civil Rights Act of 1964 that discusses discrimination in the workplace. Title VII claims therefore are not related to injuries, but instead are from issues such as sexual harassment or discrimination based on race, ethnicity, sex, etc. A lack of claims indicates a positive organization culture combined with controls to prevent and resolve issues before they turn into formal grievances. City of Allen 245 FY2006 Budget Automobile Liability and Physical Damage Claims $250,000 $200,000 $150,000 $100,000 $47196 $38,193 $36,794 $50,00011,71, $7,934 $17,445 S14,84T $2 $0 2002 2003 2004 2005 2006 est. 113 Liability ■ Physical Damage Harrassment and Discrimination Claims The City is still fortunate to have had only two Title VII related claims since 2001, which is a very low rate. Title VII refers to a specific section of the Federal Civil Rights Act of 1964 that discusses discrimination in the workplace. Title VII claims therefore are not related to injuries, but instead are from issues such as sexual harassment or discrimination based on race, ethnicity, sex, etc. A lack of claims indicates a positive organization culture combined with controls to prevent and resolve issues before they turn into formal grievances. City of Allen 245 FY2006 Budget Finance Department Introduction The Finance Department manages the City's financial resources in accordance with state law, and ensures that city ordinances, policies, and procedures are followed. . The Accounting and Purchasing divisions provide technical staff support to the City Manager's office and all operating departments. The Accounting division encompasses cash and investments, debt management, budgeting, accounts payable, payroll, fixed assets, and capital projects accounting. The Purchasing division is responsible for assisting with the procurement of goods, services, and construction projects, and disposing of surplus city property. Awards Every year the City's budget is submitted to the Government Finance Officers Association to determine its eligibility for the GFOA Distinguished Budget Presentation Award. This award recognizes budgets that clearly and thoroughly present budget information to the reader. Similarly, the City's Comprehensive Annual Financial Report is submitted to the GFOA to determine the document's eligibility for the Certificate of Achievement for Excellence in Financial Reporting, which recognizes a high standard of financial reporting. In addition, each year the Purchasing Division applies for the Achievement of Excellence in Procurement Award from the National Purchasing Institute, which is awarded for superior performance in the field. The City plans to continue it's participation in these programs in FY2005-2006 and in the future. Field Purchase Order Usage FPOs are issued to cover emergency purchases, and to initiate payment for dues, registration fees, personal or professional services, subscriptions, employee expenses, utility bills, advertising expenses, and intergovernmental Alth h FPOs Issued 8,500 8,000 7,978 7,939 7,900 7,500 7,018 7,000 6,500 FY 02-03 FY 03-04 FY 04-05 FY 05-06 payments. oug necessary, heavy usage of FPOs can make budget estimation and planning more difficult. Therefore the Finance department encourages planning for purchases as much as possible. City of Allen FY2006 Budget 246 FY01.02 FY02-03 FY0104 FY04.0 GFOABudgetkard Yes Yes Yes Yes GFOA CAFR Award Yes Yes Yes Submitte NPI Procurement Award Yes Yes Yes Yes Award. This award recognizes budgets that clearly and thoroughly present budget information to the reader. Similarly, the City's Comprehensive Annual Financial Report is submitted to the GFOA to determine the document's eligibility for the Certificate of Achievement for Excellence in Financial Reporting, which recognizes a high standard of financial reporting. In addition, each year the Purchasing Division applies for the Achievement of Excellence in Procurement Award from the National Purchasing Institute, which is awarded for superior performance in the field. The City plans to continue it's participation in these programs in FY2005-2006 and in the future. Field Purchase Order Usage FPOs are issued to cover emergency purchases, and to initiate payment for dues, registration fees, personal or professional services, subscriptions, employee expenses, utility bills, advertising expenses, and intergovernmental Alth h FPOs Issued 8,500 8,000 7,978 7,939 7,900 7,500 7,018 7,000 6,500 FY 02-03 FY 03-04 FY 04-05 FY 05-06 payments. oug necessary, heavy usage of FPOs can make budget estimation and planning more difficult. Therefore the Finance department encourages planning for purchases as much as possible. City of Allen FY2006 Budget 246 Bids and Contracts # of bidstcontracts processed: The Purchasing division FY04105 274 Total award value $19,982,570 seeks to provide FY05/06 300 (projected) economic and timely purchases of goods and Bids/contracts processed per employee: 1.3 services through requests FY 9 q FY05/os I06 100 (projected) for proposals, bids, and informal quotes. For Requisitions processed: formal bids and contracts, FY04/05 3,317 Dollar value $31,614,867 average processing time FY05/06 3,483 (projected) is approximately 25 calendar days; this does not include the time needed for evaluation and approval by City Council. Turnaround time for standard purchase orders is 72 hours. These performance measures demonstrate service delivery and workload efficiency. Purchase Orders Purchase orders are issued National Average Cost per Purchase Order: $80 for planned expenses. To measure the costs versus the City of Allen's Average Cost per Purchase Order: $46 results of the purchasing Purchase Order YTD Dollar Amount: $29,469,440 process, the total divisional Number of Purchase Orders to Date: 2,462 cost (personnel and operations) can be divided by the dollar amount of purchase orders issued. This measure specifically shows the return on the division's personnel and operational costs. Currently, the division's cost is $0.004 (less than Y cent) for every dollar purchased through contracts, and $.008 for every dollar purchased through purchase orders. City of Allen 247 FY2006 Budget 1 1 1 1 1 1 CITY OF ALLEN � 1 1 1 1 1 1 1 1 1 1 ' Municipal Court ' Department Introduction The City of Allen's Municipal Court handles all cases arising from violations of ' City ordinances and certain state laws, with the vast majority of the cases involving traffic offenses. They also have the responsibilities of issuing warrants and collecting all fines stemming from offenses. Warrants Warrants are issued for a person's arrest whenever a person fails to fulfill their ' legal obligations, such as failing to pay a fine or missing a court appearance. A warrant is served when the person for whom the warrant was issued has been found and arrested. The number of warrants issued in FY 04-05 increased by ' 3,934 due to the fact that we were able to get caught up on the back log from last year. The Municipal Court will work with the Police Department to coordinate two warrant round -ups during the 2005-2006 fiscal year to help serve some of the outstanding warrants. ' The total number of tickets issued generally increases as the community grows. The last couple of years have shown that the increase has continued. Although ' traffic offenses constitute approximately 95% of the total tickets issued, they are not the only tickets written. The Municipal Court also receives tickets for animal and code enforcement violations. The number of citations issued for FY 04-05 increased by 1,473. The handheld ticket writers that were purchased at the end of FY 04-05 will be implemented in FY 05-06, and as a result the total tickets issued should continue to increase. FY 01-02 FY 01-02 FY 02-03 FY 03-04 FY 04-05 FY 05-06 Warrants Issued 3,106 4,784 3,908 7,842 8,390 ' The total number of tickets issued generally increases as the community grows. The last couple of years have shown that the increase has continued. Although ' traffic offenses constitute approximately 95% of the total tickets issued, they are not the only tickets written. The Municipal Court also receives tickets for animal and code enforcement violations. The number of citations issued for FY 04-05 increased by 1,473. The handheld ticket writers that were purchased at the end of FY 04-05 will be implemented in FY 05-06, and as a result the total tickets issued should continue to increase. FY 01-02 FY 02-03 FY 03-04 1 FY 04-05 1 FY 05-06 Tickets Issued 115,796 18,532 120,282 121,755 123,277 City of Allen 249 FY2006 Budget Police Department Department Introduction The Police Department's task is to enforce local, state, and federal laws and to provide for the safety of both people and property. The department is comprised of three divisions: Patrol, Criminal Investigations, and Support Services. Within the department's Support Service Division is a Community Relations Unit. The main function of the Community Relations Unit is to interact extensively with businesses, citizens, coordinate volunteer programs and provide public education programs involving both adults and children. The department is also responsible for animal control services and operation of the animal shelter. Crime Rates Each year, cities and police departments throughout the country calculate, examine and make necessary changes in reporting the previous year's crime rate statistics. Generally, crime trends in America are based upon two factors: Crime Volume —the aggregate sum of the Crime Index; and • Crime Rates — the rate at which crimes are expressed as a number per 1,000 residents. This figure compensates for the changes in the population. All estimates for 2005 and projections for 2006 are based on prior call history, projections made by the department, and other factors. PART I CRIMES (Maior Crimes) In the 2004 calendar year, the Allen Police Department experienced an increase in Part I crimes. Part I crimes are those serious offenses which include Murder, Rape, Aggravated Assault, Robbery, Arson, Burglary, Larceny -Theft, and Motor Vehicle Theft. Part II crimes generally refer to those crimes that include, but are not necessarily limited to, Forgery, Fraud, Stolen Property, Criminal Mischief, Liquor Law violations and Weapons offenses. The City of Allen experienced approximately an 11.5% overall increase in the Uniform Crime Index -defined Part I crimes as compared to 2003. The increase is based upon raw number comparisons. In 2004 the City of Allen reported increases in Rape, City of Allen 250 FY 2006 Budget Major Crimes 2,000.353 1,508 1,379 1.538 ' 650 1.573 1'ses 1,000 — 500 o , 2001 2002 2003 2000 2005 est 2006 proj The City of Allen experienced approximately an 11.5% overall increase in the Uniform Crime Index -defined Part I crimes as compared to 2003. The increase is based upon raw number comparisons. In 2004 the City of Allen reported increases in Rape, City of Allen 250 FY 2006 Budget I ' Robbery, Burglary, Theft, and Arson, and decreases in the reported number of incidents of Homicide, Aggravated Assault and Auto Theft. Many of the aforementioned offenses are "crimes of passion" or heat of the moment Noe incidents. and there are truly no ' predictability factors available to help reduce or prevent their occurrence. Also, although the raw numbers indicate an 11.5% increase, a comparison of that number with a 5.2% increase in population would actually indicate a 5.6% increase in the number of Part I ' crimes. In 2003, there were 21.32 Part I crimes reported per 1,000 residents. In 2004, that number increased to 22.59 per 1,000 residents. The projected increase for 2005 is 2.2% above 2004; the projection for 2006 is 4.9% above 2005. 1 t t 1 A PART II CRIMES (Minor Crimes) The Department experienced an increase of 7.5 % in the number of Part II crimes reported in 2004. When population growth is factored in, as described in the Part I crimes section, the Part II crimes increased by 2.1% from 2003. Many of these offenses can be attributed to stolen property -type offenses occurring within the many residential subdivisions now being developed throughout our community. The department had significant increases in the number of thefts reported, 1,116 in 2004, up 14.7% from 2003. Of these thefts, 559 or 50% were burglary of motor vehicle offenses. It is our belief that with proactive policing methods, and as occupancy of homes and businesses increase, the amount of theft from construction sftes should decrease. In 2003, there were 27.09 Part II crimes reported per 1,000 residents. In 2004, that number increased to 27.66 per 1,000 residents. Projections for 2005 and 2006 are increases of 26% and 10%, respectively, over the prior year. Minor Crimes 3,000 2,618 2,600 2,380 1 2,000 ,883 1,500 1,512 1,000 500 0 2001 2002 2003 2004 2005 est 2006 proj Traffic As the City and surrounding areas continue to grow, the police department will continue to experience growth in the traffic volume. In 2004, the number of both minor (non -injury) accidents and major (injury) accidents increased over 2003. Additionally, the number of fatality accidents increased significantly from the previous year. In 2004, nine people were killed in seven separate accidents. The majority of fatality accidents involved speed and/or failure to utilize seatbelts as contributing factors. We believe these increases are directly attributable to the increase in population. The departmental goal is to achieve a decrease in the overall number of accidents in 2005 through ongoing recruiting efforts to fill vacant positions, and through the renewal and enhancement of a year-round traffic enforcement grant. The department continues to strive to achieve a substantial reduction in both the numbers and the seriousness of all of these accidents, through enhanced community education and continuing enforcement efforts. ' City of Allen 251 FY 2006 Budget Year 2001 2002 2003 2004 2005 est 2006 proj Minor (Noninjury) 930 952 1,087 1,250 1,375 1,520 Major (injury) 96 124 127 178 213 240 Fatality 1 2 1 7 2 3 Citations 17,704 14,896 16,025 21,800 15,235 18,500 Calls for Service In addition to the Part I & Part II crimes detailed, the department has experienced a 6.5% increase in total calls for service as follows: Year 2000 2001 2002 2004 2006 ro Dispatched Calls for Service 50,839 55,813 58,018 66,000 67,000 Directed Patrols 39,498 43,793 57,990 57,575 WOOO 58,600 Park and Walks 12,693 9,171 10,071 10,750 11,150 Animal Control Calls' (2 ,543) (2 ,720) 2,862 (3,160) U 3300Total Calls for Service 105 573 108777 126,079 134 325 136.750 'Animal Control calls are figured into total calls for police service The Allen Police Department continues its proactive approach to crime prevention and Community Oriented Policing. Directed Patrol, Park & Walks, Citizens on Patrol, Citizens Police Academy, and Volunteers In Policing are only a few programs the department utilizes in this effort. These proactive measures are aimed at reducing crime in our neighborhoods and business communities. Even with an increase in call volume, patrol officers were able to maintain and in some instances increase the number of Directed Patrols and Park and Walks conducted in 2004. The police department believes that the increase in the number of Directed Patrols and Park and Walks have contributed to the decrease of certain crimes in our community. As a part of the Support Services Division, the Animal Control Unit is responsible for the safety of citizens regarding domestic animals, wildlife, and livestock. This includes rabies prevention, animal bite investigation, and public education on responsible pet ownership. In addition, this division administers animal adoptions and provides housing and care for stray and unwanted animals. In 2004, the Animal Control Unit received 3,160 animal complaints, responded to 142 bite cases, issued 4,415 City registrations, and provided adoption services for 540 animals. City of Allen 252 FY 2006 Budget , Calls for Animal Control 3,500 3,000 2.500 MINEm 2 2,000 m' 0 1,500 A 1,000 U 500 0 2001 2002 2003 2001 2005 est 2006 prof ■#or caAs 2,513 2,720 2,662 3,160 3,210 3,300 complaints, responded to 142 bite cases, issued 4,415 City registrations, and provided adoption services for 540 animals. City of Allen 252 FY 2006 Budget , I ' Fire Department Department Introduction The Fire Department's task is to prevent and mitigate property loss in Allen from 1 fires and the effects of natural and man-made disasters. Additionally, the Department provides emergency medical services. A heavy emphasis is placed on the prevention of these occurrences through public education, fire ' suppression system installation and code enforcement. Firefighter and Paramedic training and equipment are equally critical to insure a safe and effective response. Calls for Service One measure of the Fire Department is the total number of calls it receives. Emergency Medical Service (EMS) incidents continue to increase while fire incidents have remained steady. Fire calls include all non-medical calls such as fires, gas leaks, chemical spills and public assistance. Total incidents in both categories are projected to increase as the community grows and both buildings and the population age. Response Time Response time measures* the average time required for emergency personnel to be dispatched and then travel to the scene. A quick response is vital to prevent further damage to property or to begin medical treatment of a patient. Response time can be influenced Average Response Times h Total Calls 0 6:00 3 000 v 2,000 W 4:00 1,000 � 2:00 0 FY2002 FY2003 FY2004 FY2005 FY2006 FY 2002 FY2003 prof. FY2005 10 Fire Calls 1,102 1 1,076 1 1,039 1,135 1,250 prof. ■EWCalls 1,662 1 1,668 1 1,812 1 2,000 2,200 4.46 4:49 ® EMS incidents in both categories are projected to increase as the community grows and both buildings and the population age. Response Time Response time measures* the average time required for emergency personnel to be dispatched and then travel to the scene. A quick response is vital to prevent further damage to property or to begin medical treatment of a patient. Response time can be influenced Average Response Times h v 0 6:00 v W 4:00 m � 2:00 0:00 FY 2002 FY2003 FY2004 FY2005 FY 2006 prof. ■ Fire 4:40 4:35 4:49 4.46 4:49 ® EMS 4:00 4:40 4:54 4:55 1 4:50 by factors including traffic congestion, road construction, and fire station placement. The Department's goal is an average response time of 5 minutes or less. City of Allen 253 1 FY 2006 Budget Injuries This measure shows severe injuries to both firefighters and the general public resulting from fires. Injuries cannot be completely eliminated, but an emphasis on public education and firefighter training will help keep these to a minimum. FY2003 includes one 4-- 3 3 2 2 2 t t 1 0 0 0 0 0 0 FY2002 FY2003 FY2004 FY2005 FY2006 est arsonthomicide. There have been no deaths resulting from fires in the current reporting period. Property Loss Property loss is a financial measure of the damage caused by fires in Allen. Property damage can be reduced to an extent by quick response times and well trained firefighters. Fire loss can vary widely from year to year. A single fire in an office or Property Loss residence can easily create property loss in excess of $100,000. City of Allen 254 FY 2006 Budget , FY2002 FY2003 FY2004 FY2005 2006 Pro) $630,960 J$622,894 1$650,640 J$124,500 J$465,000 residence can easily create property loss in excess of $100,000. City of Allen 254 FY 2006 Budget , I Inspections The fire marshal Inspections and Plan Review inspects new buildings as part of the process to certify them for 2,500-1925 occupancy. In addition, 2,000 1,580 1,767 all existing businesses 11500 1,391 1,369 are inspected annually 1,000 for fire hazards. As 393 450 more buildings are 500 254 233 258 constructed both 0 numbers will continue FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 to increase. The prof Department also reviews building plans IN Fire Inspections ❑ Pian Review before construction to make sure the building will be constructed with the proper life safety systems such as sprinkler systems, alarm systems, exits, and fire mains. Educational Efforts position is responsible for developing a comprehensive public education program. I Total Participants � Risk Watch Students — Progran Programs added since L then include the Citizen ' Fire Academy and "Risk Watch". In FY2003 and prior, the "Risk Watch" curriculum was not yet in place, and "Learn Not to Burn" program was taught. 1 1 I City of Allen FY 2006 Budget 255 The Fire Department offers numerous public education programs designed to increase ' fire safety knowledge. Currently, 'Risk Watch" classes make up the ' greatest share of programs offered. ' Added in February 2003, the Public Education Coordinator position is responsible for developing a comprehensive public education program. I Total Participants � Risk Watch Students — Progran Programs added since L then include the Citizen ' Fire Academy and "Risk Watch". In FY2003 and prior, the "Risk Watch" curriculum was not yet in place, and "Learn Not to Burn" program was taught. 1 1 I City of Allen FY 2006 Budget 255 I Library ' Department Introduction ' The Library serves the continuing education and literary recreational needs of the , City. In addition to providing reading and audiovisual materials for the citizens, it also provides numerous programs that focus on increasing reading skills and fostering a love for reading and learning in general. The new library, which opened in ' February 2005, is double the size of the former library, and is located in the central business district area near downtown. Visitation The measurement of "Annual Visits" is the total number of library patrons, and is the simplest measure of library usage. The library was closed for 1 Y: months during FY04-05, causing the number of visits to decrease from the prior year. However, usage increased tremendously after the move to the new facility. Visitation is counted each day by counters at the door. "Annual Checkouts" is the total number of books checked out each year. The measurement of circulation per capita is the total number of checkouts divided by the total population. FY 01-02 Visitation 600,000 FY 04-05 *FY 05-06 500,000 6.9 7.0 400,000 - r 300,000-- 200,000 00,000 ; 0 FY 01-02 FY 02-03 FY 0304 H 04-05 FY 1116 est. ■Annual Wads 168,101 230,542 1 248,532 238,646 1 256,600 In Annual check Outs 402,505 449,293 1 472,108 504,046 1 510,000 from the prior year. However, usage increased tremendously after the move to the new facility. Visitation is counted each day by counters at the door. "Annual Checkouts" is the total number of books checked out each year. The measurement of circulation per capita is the total number of checkouts divided by the total population. 'FY05-06 data is projected City of Allen FY2006 Budget 256 1 FY 01-02 FY 02-03 FY 03-04 FY 04-05 *FY 05-06 Circulation per capita 6.9 7.0 7.26 7.75 8.25 'FY05-06 data is projected City of Allen FY2006 Budget 256 1 1 1 1 t 1 Books Another widely used library measure is the number of books in the library system divided by the City's population. "Books per Capita" provides a general measure of the availability and diversity of library books available for the community. The City Council's standard is 2.00. The decline in FYO3-04 is explained by Allen's rapidly increasing population and a dearth of shelf space at the former library. With the expansion into the new facility, this measure can meet and exceed prior levels. Programs Library programs include such things as preschool storytimes, s 17 teen/adult programs, 9 outreach 3 ie Headstart programs, local school programs and senior citizen center and nursing home visits. The number of in FYO3-04 is explained by Allen's rapidly increasing population and a dearth of shelf space at the former library. With the expansion into the new facility, this measure can meet and exceed prior levels. Programs Library programs include such things as preschool storytimes, puppet shows and teen/adult programs, as well as outreach programs like Headstart programs, local school programs and senior citizen center and nursing home visits. The number of programs accounts for each time a program is held. Attendance in FY2005 decreased with the closing of the library due to the move to the new facility; however, a significant increase is expected as the new library has been heavily utilized since its opening. City of Allen 257 FY2OO6 Budget Library Programs ................... 23,000 400 600 300 zoo 100 0 22,000 500 m 21,000 v z0,000 v 19,000 0 x o. a 18,000 11,000 16,000 01-02 02-03 03-04 04-05 05-06 est. Total Attendance at Programs -.� Programs Offered program is held. Attendance in FY2005 decreased with the closing of the library due to the move to the new facility; however, a significant increase is expected as the new library has been heavily utilized since its opening. City of Allen 257 FY2OO6 Budget ................... 400 300 zoo 100 0 program is held. Attendance in FY2005 decreased with the closing of the library due to the move to the new facility; however, a significant increase is expected as the new library has been heavily utilized since its opening. City of Allen 257 FY2OO6 Budget I I Operations The library devotes a great deal of time to making sure that the book collection stays 1 current and in good condition. This means that the library is constantly replacing and adding new material, while trying to make it available to the public as quickly as ' possible. When the library receives new materials (books, magazines, etc.), they must be entered into the library database, adapted for check out, and shelved. The time needed to process materials in FY01-02 was high due to turnover among the ' staff and an increasing number of new materials due to rapidly growing demand. New efficiencies implemented in FY 02-03 cut processing time in half, and processing time is expected to remain steady in the future. t City of Allen 258 1 FY2006 Budget FY 01-02 1 FY 02-03 FY 03-04 FY 04-05 FY 05-06 est. Time Needed to Process 20-21 10-12 7 days 7 days 7 days New Material days days City of Allen 258 1 FY2006 Budget I ' Parks and Recreation r General Fund ■ Department Introduction ' The City's parks, greenbelts, and recreation facilities are planned and maintained under the supervision of the Parks and Recreation Department. The expenses related to park maintenance are located in the General Fund, while revenue and ' expenses stemming from the Department's recreation programs and facilities are located in a separate Special Revenue Fund. ' General Fund Cost Per Capita ' General Fund cost per capita includes all park related operations, t recreation administration, and senior citizen The remainder support. of the recreation division is funded in the Revenue Fund. Special Years 2000-2002 included ' transfers to the Parks and Recreation enterprise funds that came from the Parks and Recreation General Fund budget. FY 2003 - FY 2006 do not include the cost of the General Fund transfer to the Parks and Recreation Special Revenue Fund. Park Acres The ratio of park acres to population has historically been a benchmark of the adequacy of the park system for a city's residents. Numbers from the ratio are not always comparable between cities however, because of variations in how open space/greenbelts within each community are treated in the t' U ' d Developed Acres per 1000 Population 5 3.96 4 2.97 2.56 Z[1.63 ■ 1.65' 1.73 2-' -' 01 ■■ ■■ ■■ ■■ ■■ 2002 2003 2004 2005 2006 proj ra i0. sing eveloped acres as an alternative provides a useful benchmark for comparisons between city park systems. Developed parkland currently totals 480 acres. The FY05 Community Parks number dropped slightly due to increased population with an increase to community park acreage. City of Allen 259 FY 2006 Budget Cost Per Maintained Acre Maintenance of parks and recreation facilities has a large effect on the aesthetic value of a city. The past few years the department has been working to continue to meet the standards described in the City's Parks and Facilities Maintenance Standards guide. Over the years, new cost efficiency initiatives have allowed the Department to maintain Allen's award-winning park system at high standards ' during difficult economic times. City of Allen 260 FY 2006 Budget ' $5,885 $4.741 $4.835 F H initiatives have allowed the Department to maintain Allen's award-winning park system at high standards ' during difficult economic times. City of Allen 260 FY 2006 Budget ' I ' Parks and Recreation Special Revenue Fund Division Introduction The Parks and Recreation Special Revenue Fund combines all revenue and expenses from programs and recreational facilities into one fund in order to make accounting easier and hold staff accountable for monies spent. General Fund Support Per Capita The Special Revenue Fund is partially sell -supporting, through 2005. Transfers from the General Fund help fund operational expenses not covered through user fees. The decrease from 2003 to 2004 is explained by an increase in population while the General Fund support amount remained the same. The transfer from General Fund Support Per Capita the general fund was Increased in FY2005 leading to the increase this year. Beginning in FY2006, the costs covered by this transfer will be accounted for in the General fund; therefore, no transfer will be made to the Special Revenue fund. 16,000 14,000 12,000 10,000 8,000 6,000 4,000 2,000 Ford Pool Recreation Visits 2002 I 2003 I 2604 I 2005 12006 Vrol � Daily Admssio0s Number of Recreation ' Visits Ford Pool 12,930 14,658 1,00AST&Renwisl Ford Pool continued to ' perform well in FY2005. 1 3,578 It is anticipated that the addition of swimming for ' Joe Farmer Recreation Center members continues to boost numbers at this facility. Summer'05 was another '.. relatively mild summer ' with less rain than the previous summer which also helped boost ' admissions. 16,000 14,000 12,000 10,000 8,000 6,000 4,000 2,000 Ford Pool Recreation Visits 2002 I 2003 I 2604 I 2005 12006 Vrol � Daily Admssio0s 1 7,746 8,201 11,960 12,930 14,658 1,00AST&Renwisl 11,567 9,640 4,070 1 3,578 1 3,680 11 City of Allen 261 FY 2006 Budget I Number of Recreation Visits Don Rodenbaugh Natatorium The Natatorium continues to make a strong showing after three years of operation. Corrections to how some numbers are calculated led to some of the more dramatic number changes found below. For instance, in the past, Ford Pool swim lesson counts were included in the Lessons number. Only DRN lessons are Don Rodenbaugh Recreation Visits 200,000 ■ Non Member Ad�rssiwm 75,389 67.690 77,076 76.178 78,000 ■ Member Adnissions 80.757 87,886 99,168 115,153 118,000 included in this count now. Party Mania has been phased out leading to the decrease in numbers, while private rentals continue to do well. Swim lessons enjoyed a very successful year in FY2005. Numbers in classes are leveling off, party due to some difficulty in finding aerobic instructors as needed per the class schedule. City of Allen 262 FY 2006 Budget ' Participants in Activities at Don Rodenbaugh 60,000 50,000 40,000- 0,000 30,000 30,000 20,000 10,000 - ,t i��, d 0 Party Mania Renieb Mei. Aq ofics lessors Classes I BSI.Meeh AriDAcedlies ■ 2002 3,840 2,400 18,200 12,288 40,500 5200 7,500 m 2003 2,180 10,403 29,fi05 19,398 28,008 4,060 15,673 02004 470 18,]50 37,920 15,360 17,021 1,155 16,800 D 2005 0 18,550 55,740 18,304 18,829 1245 14,700 ■ 2006 0 18,900 %,000 18,800 18,900 1270 15,800 City of Allen 262 FY 2006 Budget ' I 1 1 Number of Recreation Visits Joe Farmer Recreation Center Joe Farmer Recreation Center continues to hold its own in regards to participation. In 2004, the facility started allowing non-residents to join the facility which has led to some of the increase in total visits. In 2005, rental activies saw the only decline in numbers; all others visit types increased. 11 II II II ICity of Allen 263 FY 2006 Budget Joe Farmer Rec Center Visits 120,000- 100,000 0 0 0 0 JO 0 2002 2003 2009 2005 2006 prq es 8,871 6,636 6,946 8,580 8,700 3,410 2,365 3,326 1,478 1,500 2,461 3,530 3,534 3914 4,100 85,599 78,365 77,745 86,155 85,]50 11 II II II ICity of Allen 263 FY 2006 Budget Parks and Recreation Golf Course Fund Department Introduction The City of Allen purchased Chase Oaks Golf Club, located on the Allen -Plano border, in October 2004. The golf course operates under a separate golf fund and is charged with balancing revenue and expenses each year. Rounds Produced and Cost per Maintained Acre Rounds produced and maintenance cost per acre are direct reflections of the playability of the course. Numerous course improvements including erosion control, irrigation repairs, cart path and bridge repairs and replacement were conducted during FY2005. Future improvements planned to increase speed of play include bunker, berm, and slope improvements. Rounds Produced 40,000 3$,900 39,000 38,00D 37,000 35,575 36,000 35,000 34,000 2005 2006 prof Cost per Acre $5,250 $5209 $5,200 $5,150 $5,107 $5,100 $5,050 2005 2006 p,o] Revenue per Golfer Revenue produced per golfer is a reflection of the amount of dollars spent at the course during any given round by a single golfer. For FY2005, merchandise sales are relatively low in comparison to benchmark figures for golf courses. However, inventory was reduced 20% in anticipation of a new logo for the course; therefore, current figures are to be expected. Food and beverage figures do not reflect the sale of alcohol due to the golf course's private club designation. However, in FY2006, the golf course will no longer fall under private club guidelines and alcohol sales will be included. City of Allen 264 FY2006 Budget ' Revenue per Golfer $50.00 $40.00 $30.00 $20.00 $10.00 $0.00 2005 2008 proj a Wrchandee $2.25 $325 O U'vin9 Range $4.10 $410 ■ FoodlBevg $2.03 $7.30 e Green Fees $27.42 $31.10 City of Allen 264 FY2006 Budget ' Building and Codes Department Introduction The Building and Codes Department monitors compliance with the City of Allen's codes and ordinances. To this end they conduct building and facility inspections on newly constructed buildings to make sure that they are suitable for occupancy. They respond to complaints of City code violations and work with the violators, and at times the municipal court, to make sure problems are corrected. The department also has the task of making health inspections at restaurants, day care facilities, public swimming pools and managing mosquito control efforts and other environmental health issues. Home Building Permit Review Time Developers and individuals who desire to construct homes within the City must fill out a permit application which is reviewed by a Building and Codes employee. The goal is to provide for regulated growth in compliance with City regulations. Since Allen is a growing city with a lot of new construction, permit review is one of the major tasks of the Department. The number of residential permits issued has decreased slightly, while commercial continues to increase. Permit review time shows the average number of business days it takes an employee to review a single family home building permit. The increased time in FY05 is due to the number of new subdivisions that have new models and housing styles, which require full review. Repeat plans can be processed more quickly. An increase in various miscellaneous permits has also contributed but measures are being taken to shift some of that burden to other staff. Single Family Permits Issued zaoo 1.457 1.430 1500 10751000 g77 1,000 500 0 FY 01-02 FY 02-03 FY 03-04 FY 09-5 FY 05-06 est Single Family Permit Review Time (Days) 20 16 15 15 9 10 10 5 0 FY 01-02 FY 02-03 FY 03-04 FY 09-05 FY 05-06 est City of Allen FY2006 Budget 265 Commercial Building Permits Issued 250 225 200 150 1W 50 o. FY 01-02 FY 02-03 FY 0304 FY 09-05 FY 05-06 est Single Family Permit Review Time (Days) 20 16 15 15 9 10 10 5 0 FY 01-02 FY 02-03 FY 03-04 FY 09-05 FY 05-06 est City of Allen FY2006 Budget 265 Building Inspections New buildings are inspected multiple times before occupancy in order to ensure that they are being constructed in accordance with City codes and ordinances. For the best combination of efficiency and thoroughness, building inspectors in the City Average Inspection Time (Minutes Per Stop) 2522 m 21 i 20 15 MEN MEN 10 Mom 5 0 FY 01-02 FY 02-03 FY 03-04 FY 0405 FY 05-06 est aim to spend 20 minutes per inspection, including travel time. With the field inspection staff level now at 7, average time per stop in 04-05 was 22 minutes. Health Inspections The Department inspects all food -service establishments within Allen to make certain that health codes are being followed. A minimum score of 92 (Good) is the Department's goal. Scores below 92 require correction and re -inspection - Thorough and periodic inspections are a factor in keeping scores high. The average score for FY 04-05 was 93.2. The expectation for FY2006 is to retain scores in the 90's. City of Allen FY2006 Budget 266 Planning Department Introduction The Department of Planning & Development is responsible for land use and transportation planning, zoning administration, development coordination, capital improvement planning, Community Development Block Grant administration, code compliance, and for providing staff support for the Planning & Zoning Commission, the Board of Adjustment, the Sign Control Board and the Allen City Council. Platted Acres City of Allen aesWeMmI Acreage Plall d moiroz zoovm 2m imams (� 267 FY2006 Budget The Planning Department reviews requests for subdivisions for technical compliance with the ' City's requirements. The plats are approved by the Planning & Zoning Commission. Over 80% of property planned for t residential development has construction or plans for construction underway. City of Allen aesWeMmI Acreage Plall d moiroz zoovm 2m imams (� 267 FY2006 Budget The final plat is the last step in the review process prior to construction. The numbers shown include residential and commercial plats, plus other less frequently used categories such as church or institutional. Zoning Changes In a developing city like Allen, zoning changes and amendments can be needed. Although Allen follows the land use patterns laid out in the comprehensive plan, a balance must be found between short-term flexibility and the long term goals. Therefore zoning changes are made when the results are deemed beneficial to the City. City of Allen No. of Final Plats 50 40 40 38 16 15 9 4 40 10 30 20 - 21 20 10 2001/02 2002103 2003/04 2004105 Rol. 2005/06 0 2001/02 2002103 2003104 2004/05 fkoj: 2005/05 Zoning Changes In a developing city like Allen, zoning changes and amendments can be needed. Although Allen follows the land use patterns laid out in the comprehensive plan, a balance must be found between short-term flexibility and the long term goals. Therefore zoning changes are made when the results are deemed beneficial to the City. City of Allen 268 FY2006 Budget No. of Zoning Cases 20 16 15 9 4 15 10 5 0 2001/02 2002103 2003/04 2004105 Rol. 2005/06 268 FY2006 Budget Engineering Department Introduction The Engineering Department plans and oversees infrastructure projects for the City. This includes the capital improvements program as well as traffic control throughout the City. Capital Project Funding Every year the City spends millions of dollars on large scale construction or maintenance projects, and on comprehensive studies to prepare for such projects. The Engineering division oversees these activities. Some of the larger projects completed during the FY 04-05 year are the widening of Ridgemont Drive, reconstruction of Allen Drive including a roundabout, police parking lot expansion, as well as water tower security lighting, and drainage improvements for Glendover Park/Twin Creeks subdivisions. The number of facilities continues to increase, as the Public Library and Civic Auditorium were completed, and the Senior Center Recreation facility and the Parks and Recreation / Municipal Court facility are near completion. $15.0 Total Dollars Spent - Capital Projects 12.71 $11.00 $10.8] $5.84$9.00 $6.06$].00 EW.71 1 :'.i: $6.14 $60( ELOM $5.6B 8.8 2.00 93 E819k $1 ]5 $539 E99k 10k$M0k Facilities Water/Sewer Drainage Streets Parks The total amount spent on capital projects in FY2003 was $21.45 million; in FY2004 the total was approximately $22.23 million; and in FY2005 the amount is expected to be about $27.6 million. City of Allen FY 2006 Budget 269 Developer Contribution to Infrastructure During construction of their project, developers build infrastructure improvements that the City later maintains. The Department helps plan for the infrastructure needs, oversees the construction, and facilitates the transfer. The spike in commercial in 2005 is primarily due to the new Starcreek development. The increases in 2005 and 2006 in residential are due to the Starcreek and Montgomery Farms developments, as well as the Twin Creeks, Greenville Crossing, Windgate Manor, and Waterford Trails Phase II subdivisions. Value of Infrastructure from Commercial Development N $800 v m $600 N o $400 s $200 $0 2002 2003 2004 2005 2006 —WATER--SEWER—STREETS STORM Value of Infrastructure from Residential Development $15.0 N o $10.0 $5.0 $0.0 2002 2003 2004 2005 2006 WATER —SEWER —STREETS —•—STORM City of Allen 270 FY 2006 Budget ' New Residential Lots A larger number of New Residential Lots residential lots implies either larger or more numerous 2,000 housing developments. In 1,500 1.360 1,386 1,200 either situation, the result is more site plans for the 1,000 688 Department to review, and 500 220 more infrastructure that will be turned over to the City. 0 Prior to FY 2003, we 2002 2003 2004 2005 2006 recorded lots complete upon filing of the final plat. Starting with FY 2003 year, we began recording lots complete upon acceptance of the public infrastructure. ' City of Allen FY 2006 Budget 271 Community Services (Administration) Department/Division Introduction The Community Services Department is composed of several divisions and covers most of the public works functions of the City, including water, sewer, streets, building maintenance, drainage, and solid waste.The Administration Division oversees the functions of all of the Department's line divisions. Low Emission Vehicles The City of Allen is gradually replacing its higher emission gas or diesel burning light duty (non -emergency) vehicles with Ultra -Low Emission Vehicles (ULEV), Low Emission Vehicles (LEV), or Alternative Fueled Vehicles (AFV) in order to meet EPA requirements. Community Services, Engineering, Building and Codes, and Parks and Recreation are all affected by the EPA requirements and are procuring lower emission replacement vehicles as a result. Emergency vehicles are not included in the EPA requirements; however, all patrol cars purchased in the past two years are also LEV or ULEV. City of Allen Percentage of City's Fleet that is LEVIAFV 35% 60.0% 70.0% 63.8% 65.90% 80.0% 53.3% fi0.0% 60.Ox 40.0% 30.0% 20.0% i e.e% 0.0% 2002 2003 2004 2005 2006 (est) 272 FY2006 Budget 1 Ii II Community Services (Building Maintenance) Division Introduction ' The Building Maintenance division is responsible for keeping the Allen City Hall, the City Hall Annex, the Courts and Parks building, the new Municipal Library and Auditorium, the Central Police Station, and the administrative areas and ' classroom in the new Central Fire Station clean and maintained. Maintenance of the Animal Shelter is also performed but the cleaning is performed by shelter attendants. Tasks include janitorial services, building mechanical system ' maintainance and repair, remodeling projects, and other tasks related building operations and staff support. ' Building Square Footage Cleaned The total amount of square footage cleaned has increased due to completion ' of the new Library in January2005. II II II Building Square Footage Cleaned 250,000 200,000 189,000 159,000 150,000 135,000 135,000 100,000 50,000 0 2003 2004 2005 2006 Total Square Feet Cleaned per Employee This measure reflects the efficiency of the Division's cleaning efforts. The Division has a goal of 18,000 square feet cleaned per custodian to allow for thorough cleaning. The addition of one new custoidan in FY 06 is improving this ratio. City of Allen Total Square Feet Cleaned per Custodian 40,000 30,000 24,500 24,500 26,200 23,625 20,000 10,000 0 2003 2004 2005 2006 273 FY2006 Budget Cleaning Cost This is the cost incurred by the division for each square foot cleaned. The dollar amount includes salary and benefits for employees, uniforms, supplies, and cleaning equipment. City of Allen Dollars per Square Foot Cleaned per Year 2 -2.62 -- -2.792.-64 2.6t 2.s 2 1.5 1 0.5 0 2003 2004 2005 2006 • 2005 numbers reflect the library being open for % of the year 274 FY2006 Budget Community Services (Streets) Division Introduction This division has the responsibility for maintaining the many miles of streets, alleys, and sidewalks within the City. Total Street Miles Total street miles in Allen have increased by approximately 26 miles in the past three years. Although maintenance will eventually increase as a result of the new construction, for the immediate future the new streets will require little maintenance. All new streets are constructed with concrete due to lower maintenance costs and greater lifespan. Street Conditions The City's Pavement Service Rating (PSR) system rates streets on a 0-5 scale, with 0 tieing impassible, 3 being satisfactory, and 5 being excellent or newly constructed. The rating measures cracking, base condition, drainage, surface condition, distortion, and ride quality. Asphalt streets are cheaper to build but more costly to maintain than concrete. Concrete streets are evaluated every four years, and asphalt streets are evaluated over a two year period, 50% one year and the other 50% the next. Many of the City's concrete streets are new, which partially accounts for their good condition. City of Allen Total Street Miles 300 247,05 261.00 250 223.43 231.03 200 150 100 60 21.27 21.27 21.27 19.65 0 2003 2004 2005 2006 est ■ Aspha It Miles ■ Concrete Miles Percentage of Streets in Satisfactory Condition or Better 120% 85 98% 85 98% 98% 97% t00% 78 81 80%- 60%- 40% 0%60%40% 20% 0% 2003 2004 2005 2006 est ■ Asphalt Miles ■ Concrete Miles A "sa0sfactory' rating for concrete streets means a rating of 3.5 or better A "satisfactory" rating for asphalt streets means a rating of 3.0 or better Asphalt street ratings are considered after the year's overlay and sealing projects. 275 FY2006 Budget Maintenance Dollars Funded per Year per Pavement Type The City has over 11 times as many miles of concrete streets as asphalt. Even though asphalt streets are more expensive to maintain than concrete, the difference in miles between the surface types results in concrete streets receiving the majority of funding in normal operations. In FY2003, street bond funds were used t overla existing asphalt Maintenance Dollars Funded 1,000,000 $800,000 $690.000 $600,000 $359,282 5400,000 $241,148 $231,501 $150,000 $200,000 530,000 524,395 5100,000 $0 2003 2004 2005 2006 eat ■ Asphalt M11es ■ Concrete Miles o y streets, causing the typical funding relationship to be reversed. Maintenance Dollars Spent per Center Line Mile per Year This measure analyzes the maintenance funds spent per mile for both asphalt and concrete streets. The 2003 number for asphalt includes additional bond money spent from the overlay project. The dollars spent for subsquent years reflect operation budgets and contract concrete street repair. The overlay projects for the asphalt streets were completed in 2003. City of Allen Maintenance Dollars Spent per Mile $40,000 $32,440 530,000 $20,000 $10,000 $3,088 $1,551 $937 $5,089 $1,410 $1,147 $547 $0 276 2003 2004 2005 2006 est ■ Aspha It Miles ■ Concrete Miles FY2006 Budget I 1 Community Services (Water and Sewer) ' Division Introduction The Water and Sewer Division operates and maintains the system of pump stations, ground storage, elevated storage, and mains that provides customers ' drinking water provided by North Texas Municipal Water District (NTMWD). The division also operates the system of lift stations and mains that returns wastewater to the NTMWD's interceptor system for treatment. Water Loss 1 1 1 1 1 1 Water 1055 Is Ole difference between the volume of water purchased from NTMWD and the volume of water sold to customers. The numbers do not include water loss resulting from routine daily operations, but do include losses from small leaks and evaporation. The City's water loss goal is based on the NTMWD model water conservation plan and city ordinance, and is to not exceed 12%. During FY 04-05 est FY 05-06 est ' the past year we have made adjustments to the billings to better align the billing periods.into more equal number of days, and that has skewed the purchase dates vs. the consumption ' dates. It will take a full 12 month cycle to correct the percentages. FY 04-05 is estimated based on the later billing. 1 1 1 1 ' City of Allen 277 FY2006 Budget Community Services (Utility Billing) Division Introduction Utility Collections is the division of the Community Services Department that bills homes and business for water, sewer, solid waste, household hazardous waste (HHW), and recycling use; and then processes those payments. Utility Accounts The total number of all utility accounts has grown 25000 steadily with the City's 24000 population. The graph 23000 shows both total number 0 of accounts and accounts 22000 handled monthly by each a 21000 Customer Service n 20000 Representative (CSR). 19000 Bill Payments 3800 3700 3600 o m 3500 B u 3400 o n 0 3300 w 3200 a 3100 2003 2004 2005 2006 est D 9 of Accounts Accounts per Employee City efforts to improve on-time utility bill payment included increasing customers' time allowed to pay their accounts, increasing penalty and late fees, and formally allowing establishment of payment plans. Our efforts increased on-time payments from 85% in FY 02 to 92% in FY 04; however, we saw a slight drop in ontime payments in FY 05. City of Allen 278 Average Percentage of Bill Payments Received on Time 1oo.ox 95.0x 92.0% 92.0% 88.0% 90.0% 9o.ox e5.ox eo.ox H02-03 FY 03-04 FY 04-05 FY 05-06 est FY2006 Budget 1 1 Community Services (Solid Waste) Division Introduction The Solid Waste Division oversees garbage collection within Allen and also administers and operates the City recycling programs, and manages the Household Hazardous Waste (HHW) collection program. The City is proud to have one of the highest recycling rates in the state. Recycling The City of Allen measures the impact of its recycling programs by tracking the pounds of materials diverted, including co - mingled recyclables and yard waste. Diversion of material from the landfill extends the life of the landfill. The City continues to gain recognition for its innovative and progressive recycling and diversion efforts, including state and local awards. Commercial cardboard diversion efforts produce an average of 125 tons per month. Multi- family recycling produces an average of 47 tons of recycling per year. The new single -stream recycling in 95 -gallon carts increased recycling tonnages by 53% over last year, with 5,579 tons diverted from the landfill. The NTMWD composting program has increased the diversion of yard waste from the landfill by 2,300 tons. The addition of an Education Specialist in April 2004 increased public education programs in the environmental area. Trash Collection Complaints The Solid Waste Division contracts with Community Waste Disposal (CWD) for garbage collection and provides oversight to their operations. CWD is contractually obligated to achieve <1.1 service inquiries per 1000 service opportunities. Route changes brought Customer Complaints per 1000 service Opportunities relatively few complaints; however, the phase-in of the single -stream recycling program was largely responsible for the increase in service complaints in FY2OO5. Public education efforts and close program oversight have returned service complaints to normal levels. City of Allen FY20O6 Budget 279 Household Hazardous Waste Collection In FY01-02, funding for the resential HHW program was 1200 approved by City Council. • s000 a The program began in m 500o tom a February 2002 through a „ 2 4000 800 Z grant from NCTCOG and z 0 3000 600 a continued without cost to ; . aoo residents through FY02-03. c 2440 200 a In June 2005, a fee increase oo to .50 per month was m 0 0 approved. This program is 2003 2004 2005 2006 est an important part of ourO Pounds of Reuseabl Chemicals National Pollution Discharge Elimination System (NPDES) program. The HHW program is run in cooperation with the City of Plano through an Interlocal Agreement. The program provides residents with an environmentally safe way to remove household chemicals (paint, cleaners, oil, etc.) from their homes. Since the beginning of the program through September 2005, 19,041.60 pounds of reusable chemicals have been collected. In this time period, 2,673 residents have used this curbside service. In July 2003, computer collections began being included in the program to reduce tonage going into the landfill by promoting recycling . City of Allen 280 FY2006 Budget Community Services (Drainage) Division Introduction The Drainage Division monitors storm sewers and open drainage channels and cleans and maintains them in order to ensure the free flow of drainage water that helps prevent flooding. The division's budget also funds contract street sweeping and contract mowing along drainage areas and greenbelts. Street Sweeping Arterial and collector roads are swept during the year in order to remove debris for aesthetics, safety, and for NPDES permit compliance. These are actual "curb miles" of streets swept. The number of curb miles is larger than the number of street miles in Allen because there are at least two curb miles per mile of road (one curb on each side) and up to four curbs on roads with 2006 est medians. Arterials are swept twice monthly and collectors are swept once per month. The number of curb miles swept has grown due to the increase in roads and a decrease in contract price in FY02-03 that allowed for increased frequency of sweeping arterial roadways. ' City of Allen 281 FY2006 Budget 1 1 1 1 1 1 CITY OF ALLEN � 1 1 1 1 1 1 1 1 1 1 � Glossary �I Glossary i Activity A specified and distinguishable line of work performed by a division. ' ADA Amerions with Disabilities Act , Ad Valorem A tax computed from the assessed valuation of land and improvements. AISD Allen Independent School District ' Appropriation An authorization made by the legislative body of a government which permits officials to incur obligations against and to make expenditures of governmental resources. Specific appropriations are usually made at the fund level and are t granted for a one year period. Appropriation The official enactment by the legislative body establishing the legal ' Ordinance authority for officials to obligate and expend resources. Arbitrage The ability to obtain tax-exempt bond proceeds and invest the funds in higher yielding taxable securities resulting in a profR. Arbitrage restriction requirements , describe the circumstances in which investment in materially higher yielding securities is allowed without compromising the tax-exempt status of the bond issue. The rebate requirements identify what must be done with profits earned , from those securities under the arbitrage restriction requirement. Assessed Valuation A value that Is established for real or personal property for use as a basis for , levying property taxes. (Note: Property values are established by the Central Appraisal District.) Assets Resources owned or held by the City which have monetary value. ' Balanced Budget A budget adopted by the legislative body and authority by ordinance where the proposed expenditures are equal to or less than the resources. , proposed Bonds A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are ' detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. Budget A plan of financial operation embodying an estimate of proposed means of f financing it. The "operating budget" is the financial plan adopted for a single fiscal year. The "proposed budget" designates the financial plan initially developed by departments and presented IN the City Manager to the Council ' for approval. The "adopted budget" is the plan as modified and finally approved by that body. The approved budget is authorized by ordinance and thus specifies the legal spending limits for the Fiscal year. , Budget Adjustment A legal procedure utilized by the City Staff and City Council to revise a budget appropriation. , Budget Document The compilation of the spending plans for the various funds, along with supporting schedules, tables and charts which, in total, comprises the annual revenue and expenditure plan. ' Budget Control The control or management of the organization in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and revenues. City of Allen FY 2006 Budget 284 ' Glossary ' Capital Outlay An expenditure which results in the acqulsFdon of or addition to fixed assets, and meets these criteria: has an anticipated useful life of more than one year; ' can be permanently identified as an individual unit of property; belongs to one of the following categories: land, Buildings, Structures & Improvements, Equipment; constitutes a tangible, permanent addition to the value of the City assets; cost generally exceeds at least $5,000; does not constitute repair or ' maintenance; and, is not readily susceptible to loss. Capital Reserve Funds that have been appropriated from operating revenues which are to be ' set aside for designated types of maintenance to the existing infrastructure. CATV Cable Access Television CDBG Community Development Block Grant ' CIP Capital Improvement Program COG Council of Governments; see also NCTCOG ' COMPSTAT Computer Statistics; used for mapping/plotting crimes and crime trends Contingency Fund A budgetary reserve set aside for emergencies or unforeseen expenditures not ' otherwise budgeted. COPS Community Oriented Policing Services Cost Center A section of the total organization having a specialized function or activity, and segregated cost and revenue data. Covenant A binding agreement; contract. Crime Index The Crime Index is composed of selected offenses used to gauge fluctuations in the overall volume and rate of crime reported to law enforcement. The offenses included are the violent crimes of murder and nonnegligent manslaughter, forcible rape, robbery, and aggravated assault, and the property ' crimes of burglary, larceny-theft, motor vehicle theft, and arson. Current Taxes Taxes that are levied and due within one year. ' DART Dallas Area Rapid Transit Delinquent Taxes Taxes that remain unpaid on and after the date on which a penalty for non- Payment is attached. Debt Service Fund A fund used to account for the monies set aside for the payment of interest and principal to holders of the City's general obligation and revenue bonds, the ' sale of which finances long-term capital improvements, such as facilities, streets and drainage, parks and water/wastewater systems. ' Depreciation (1) Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. (2) That portion of the cost of a capital asset which is charged as an expense during a particular period. EMS Emergency Medical Service ' City of Allen FY 2006 Budget 285 Glossa EMT Emergency Medical Technician Encumbrances Obligations in the form of purchase order, contracts or salary commitments GO Debt which are chargeable to an appropriation and for which a part of the HHW appropriation is reserved. When paid, the encumbrance is liquidated. Enterprise Fund A fund established to account for operations that are financed and operated in a manner similar to private business enterprises-- where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. EPA Environmental Protection Agency Expenditures The cost of goods received or services rendered whether cash payments have been made or encumbered. Fiscal Year A twehre-month period designated as the operating year for accounting and budgeting purposes in an organization. The Qty of Allen has specified October 1 to September 30 as its fiscal year. FLSA Fair Labor Standards Act Fund An accounting device established to control receipt and disburse income from sources set aside to support specific activities or attain certain objectives. Each fund is treated as a distinct fiscal entity with a self -balancing set of accounts. Fund Balance The excess of a fund's current assets over its current liabilities; sometimes called working capital in enterprise funds. A negative fund balance is often referred to as a deficit. Funding Provides budgetary resources to cover the total cost of a program or project at the time it is undertaken. GAAP Generally Accepted Accounting Principles GASB Governmental Accounting Standards Board General Fund The fund used to account for all financial resources except those required to be accounted for in another fund. The General Fund is tax supported. General Obligation Debt Monies owed on interest and principal to holders of the City's general obligation bonds. The debt is supported by revenue provided from real property which is assessed through the taxation power of the local governmental unit. Generally Accepted Detailed accounting standards and practices for state and local govemments as Accounting Principles prescribed by the Governmental Accounting Standards Board (GASB). (GAAP) GIs Geographic Information System GO Debt see General Obligation Debt HHW Household Hazardous Waste City of Allen 286 FY 2006 Budget , Glossa Infrastructure That portion of a city's assets located at or below ground level, including the water system, sewer system, and streets. Internal Service Fund A fund used to account for the financing of goods or services provided by one City department or cost center to other departments, on a cost -reimbursement basis. LEOSE Law Enforcement Officer Standards and Education Liabilities Debt or other legal obligations arising out of transactions in the past which must be liquidated, renewed, or refunded at some future date. This term does not include encumbrances. Modified Accrual The accrual basis of accounting adapted to the governmental fund type Basis spending measurement focus. Under it, revenues are recognized when they become both "measurable" and "available to finance expenditures of the current period." Expenditures are recognized when the related fund liability is incurred except for (1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger -than -normal accumulations must be disclosed in the notes to the financial statements; (4) interest earnings on special assessment levies; and (5) principal and interest on long-term debt which are generally recognized when due. Mission Statement General statement of purpose. NCTCOG North Central Texas Council of Governments NETLS Northeast Texas Library System NTMWD North Texas Municipal Water District Note A certificate pledging payment, issued by a government or bank. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing, acquisition, spending, and service delivery activities of the City are controlled. The use of annual operating budgets is required by State Law. PEG Public Education Government access Performance Indicators Specific quantitative measures of work performed within an activity or program. They may also measure results obtained through an activity program. ' Reimbursement Repayment to a specific fund for expenditures incurred or services performed by that fund to or for the benefit of another fund. ' Replacement Cost ' Reserve City of Allen The cost of an asset which can render similar service (but which need not be of the same structural farm) as the property to be replaced. An account used to indicate that a portion of fund resources is restricted for a specific purpose, or is not available for appropriation and subsequent spending. FY 2006 Budget 287 Glossa City of Allen 288 FY 2006 Budget A backup fund for payment of matured bonds and interest should the Water & Reserve Fund Sewer Debt Service Fund fall short of required amounts. All amounts of money received by a government from external sources other Revenues than expense refunds, capital contributions, and residual equity transfers. Risk Management Fund Monies contributed by several operating funds and set aside to finance significant unforeseen losses, which are uninsured. Includes both self-insured items as well as those covered by an indemnity plan. ROW Rightof-way SAFER Staffing for Adequate Fire and Emergency Response Service Area Major division within the total organization performing a function, which is composed of departments and is under the oversight of an Assistant City Manager who reports to the City Manager. Service areas include: Administration, Development, and General Government. SH State highway SSI Service Standard Index STEP Selective Traffic Enforcement Program Strategic Plan Document which lists or describes major goals of an organization along with the strategies that will be employed in attaining them. Tax Rate A percentage applied to all taxable property to raise general revenues. It is derived by dividing the total tax levy by the taxable net property valuation. Taxes Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. Texas Commission on Law Enforcement Officers Standards and Education TCLEOSE TLA Texas Library Association TMRS Texas Municipal Retirement System TNRCC Texas Natural Resources Conservation Commission TPWD Texas Parks and Wildlife Department TXDOT Texas Department of Transportation UASI Urban Area Security Initiative UHP Universal Hiring Program W & S Water & Sewer City of Allen 288 FY 2006 Budget