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O-2329-9-04ORDINANCE NO. 2329-9-04 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2004 AND ENDING SEPTEMBER 30,2005; APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a complete financial plan for 2004-2005; and, WHEREAS, the City Council has received the City Manager's proposed budget and a copy of the proposed budget and all supporting schedules have been filed with the City Secretary of the City of Allen, Collin County, Texas; and, WHEREAS, the City Council has conducted the necessary public hearings as required by law. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THIN CITY OF ALLEN, COLLIN COUNTY, TEXAS, THAT: ' SECTION 1: The proposed budget of the revenues of the City of Allen, Collin County, Texas, and the expenditures of conducting the affairs of the City, providing a complete financial plan for the ensuing fiscal year beginning October 1, 2004, and ending September 30, 2005, as submitted to the City Council by the City Manager, be, and the same is hereby, in all things adopted and approved as the budget of all current revenues and expenditures of the City for the fiscal year beginning October I, 2004, and ending September 30, 2005. SECTION 2. The sum of $87,280,873 is hereby appropriated for the payment of the expenditures established in the approved budget, attached hereto as Exhibit "A" and made part hereof for all purposes. SECTION 3. The City Council reserves the authority to transfer appropriations budgeted from one account or activity to another within any individual activity of the City and to transfer appropriations from designated appropriations to any individual department or activity. That all transfers of appropriations budgeted from one account or activity to another within any individual activity for the fiscal year 2003-04 are hereby ratified, and Ordinance No. 2209-9-03 adopting the Budget for Fiscal Year 2003-04, heretofore enacted by the City Council, be, and the same is hereby, amended to reflect revenues of $80,849,320 and expenditures of $78,837,954. General Fund transfers of unexpended appropriations in the amount not to exceed $700,000 for the fiscal year 2003-04 are hereby ratified. SECTION 4. The City Council hereby approves the Capital Improvements Program for 2005-2009, attached hereto as Exhibit `B", as a plan describing and scheduling capital improvements projects for the City of Allen, and authorizes the City Manager to use the funding sources reflected in the plan. SECTION 5. All notices and public hearings required by law have been duty completed. The City Secretary ' is directed to provide a certified copy of the budget to the County Clerk of Collin County for recording after final passage hereof. SECTION 6. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the ' remaining portions of said ordinance, as amended hereby, which shall remain in full force and effect. SECTION 7. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed; provided, however that all other provisions of said ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 8. This Ordinance shall take effect immediately from and after its passage as the law and charter in such cases provide DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON THIS THE 14Th DAY OF SEPTEMBER, 2004. APPROVED: Stephen Terrell, MAYOR APPROVED AS TO FORM: ATTEST: Peter G. Smith, CITY XTTORNEY Shelley B. George, IW04c, CITY SECRETARY Ordinance No. 2329-9-04, Page 2 CITY OF ALLEN, TEXAS ANNUAL BUDGET FISCAL YEAR 2004 - 2005 CITY OF ALLEN Approved by the City Council September 14, 2004 Council Members Mayor Mayor Pro Tem, Place 5 Place 1 Council Member Place 2 Council Member Place 3 Council Member Place 4 Council Member Place 6 Council Member Management Staff Stephen Terrell Kenneth Fulk Debbie Stout Ross Obermeyer Mark Pacheco Susan Bartlemay Jeff McGregor City Manager Peter H. Vargas Finance Director Kevin Hammeke Assistant Finance Director Joanne Stoehr C I T Y O F A L L E N Our ,%Mission To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced. Our Pledge to fulfill our mission in a way that: RESPECTS AND VALUES CITIZENS AND EMPLOYEES IR NURTURES COMMUNITY INVOLVEMENT 4 DEMONSTRATES THE HIGHEST ETHICAL STANDARDS A9 IMPROVES EFFECTIVE COMMUNICATIONS ri MODELS SAFETY 4 EXEMPLIFIES PROFESSIONALISM FJ PROMOTES TEAMWORK 49 DEMONSTRATES STEWARDSHIP 4 REWARDS MERITORIOUS PERFORMANCE 49 MAXIMIZES THE USE OF TECHNOLOGY 4 ENCOURAGES FLEXIBILITY, INNOVATION AND CREATIVITY i§ UTILIZES EFFECTIVE PLANNING li PROVIDES OPPORTUNITIES FOR PERSONAL AND PROFESSIONAL GROWTH FOR ALL PERSONNEL 47 AND ASSIGNS APPROPRIATE RESPONSIBILITY AND ACCOUNTABILITY. CITY OF ALLEN GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Allen Texas For the Fiscal Year Beginning October 1, 2003 President Extt iw Dirw= The Government Finance Officers Association of the United States and Canada (GFOA) presented an award for Distinguished Budget Presentation to the City of Allen, Texas for its annual budget for the fiscal yew beginning October 1, 2003. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. The City of Allen has received the award for five consecutive years. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. TABLE OF CONTENTS BUDGET OVERVIEW Letterfrom City Manager...............................................................................................1 FundStructure............................................................................................................. 12 Budget Process — Basis, Process, and Amendments ................................................. 15 BudgetCalendar.......................................................................................................... 17 Budget Process — Strategic Plan and Capital Budget .................................................. 18 StrategicPlan............................................................................................................... 19 Investment Policies and Other Financial Practices......................................................30 EconomicOutlook........................................................................................................32 RevenueSummary ......................................................................................................33 Combined Budget Summary ........................................................................................36 OrganizationalChart ....................................................................................................38 StaffingSummary .........................................................................................................39 GENERALFUND OVERVIEW Revenue and Expenditure Summary .........................................................................41 Revenue and Expenditures by Function Charts..........................................................43 Revenues....................................................................................................................44 TaxStructure..............................................................................................................46 RevenueAssumptions................................................................................................47 Expenditures by Function............................................................................................48 Expenditure Classification...........................................................................................49 GENERAL FUND DEPARTMENTS City Secretary....... Municipal Court.... City Administration Information Techrn Human Resources Internal Services.. Police ................... Parks 8 Recreatim Building and Code Compile Planning and Development Community Services.......... TABLE OF CONTENTS continued... Finance.....................................................................................................................113 ❑nninm.inn......._.........................................117 GrantAdministration.................................................................................................121 Debt Policy and Fund Balance Summary ..................................................................125 Debt Service Requirement.......................................................................................126 WATER AND SEWER FUND Revenue and Expenditure Summary ........................................................................127 Revenue and Expenditures by Function Charts ........................................................128 RevenueDetail..........................................................................................................129 Expenditure Classification.........................................................................................131 Waterand Sewer.....................................................................................................133 UtilityCollections.......................................................................................................138 OTHERFUNDS SolidWaste Fund......................................................................................................141 DrainageFund..........................................................................................................149 GolfCourse...............................................................................................................155 Parks 8 Recreation Special Revenue Fund..............................................................161 AntennaRental Fund................................................................................................169 HotelOccupancy Tax Fund......................................................................................175 Grants.......................................................................................................................181 Vehicle Replacement Fund.......................................................................................187 RiskManagement Fund............................................................................................193 Economic Development Corporation........................................................................199 Community Development Corporation......................................................................205 CAPITAL PROJECTS LocatorMap..............................................................................................................211 Major Projects - Highlights........................................................................................212 Relationship Between Operating and Capital Budgets.............................................215 Capital Projects Funding Summary ..........................................................................218 DebtProjections........................................................................................................222 APPENDIX Budget and Tax Ordinances ............................................... _.................................... 227 Demographics...........................................................................................................233 Departmental Performance Measures......................................................................239 N7_ CITY OF ALLEN October 1, 2004 Honorable Mayor and Members of the City Council City of Allen Allen, Texas 75013 Dear Mayor and City Council members: I am pleased to present to you the 2004-2005 City of Allen Annual Budget for Municipal Services. This budget represents the expected revenues and planned expenditures for the City's fiscal year from October 1, 2004 to September 30, 2005. It has been prepared in conformance to the requirements of the City Charter, Article IV, City financial policies, and state law. The public hearings on the proposed 2004-2005 budget and tax rate were held on August 24, 2004. Before we look ahead to the 2004-2005 budget, I would like to revisit the City's recent financial situation. Confronted with an economic downturn in recent years, the City has taken a very conservative approach to City operations. Faced with tight fiscal restraints, the City has held the line with little or no growth in general fund expenses. At the same time, the City has met the challenge of providing a full range of city services to an increasing citizen population. While the City was able to simultaneously achieve these objectives for a period of time, this year's budget demonstrates the need to increase expenditures in certain areas as well as add additional staff. The 2004-2005 fiscal year total combined budget revenue equals $91,790,306 and total budgetary expenditures are estimated at $87,280,873. While the City continues to maintain a fiscally conservative approach to the budget, we must recognize a new set of circumstances. Notably, in this year's proposed budget is the added expense of opening the new library and civic auditorium facility. The new facility translates into increased staffing levels as well as additional operating and maintenance costs. In addition to the impact of a new library facility, the City continues to experience a steady rate of growth that requires a careful balance between maintaining current levels of service and taking strategic actions to ensure a future of quality and excellence. This budget reflects the City's desire to maintain Allen's status as a desirable place to work, live, and play. 305 CENTURY PARKWAY • ALLEN, TEXAS 75013-8092 972.727.0100 EMAIL: a 00W-11rn.019 Property Values According to information received from the Central Appraisal District, total assessed property value for 2004-2005 equals $4.78 billion, which equates to an overall increase of $352 million (7.9%) from the preceding year. Assessed property values have increased 67.7% over the past five years, as illustrated in the following graph. Assessed Property Valuation (in Billions) 5 4.78 4.5 4.08 .43 7774 3.5 3 2.5 2 1.5 1 0.5 0 --Z 4 3.44 2000 2001 2002 2003 2004 This increase in property values will allow the City Council the opportunity to reduce the property tax rate while at the same time continuing to implement the citizen approved Bond Capital Improvement Program and maintain a high level of services to the citizens of Allen. Proposed Tax Rate The total combined budget for 2004-2005 fiscal year was accomplished with a property tax rate decrease from $0.561 to $0.560. This is the twelfth straight year the City Council has reduced the tax rate. Of the total tax rate, $0.35824 is dedicated to operations and maintenance (O&M) in the General Fund, and $0.20176 is dedicated to general obligation debt service. The portion of the tax rate contributed to debt service is 36% of the overall tax rate and is consistent with the City's policy to maintain the debt service portion below 40%. City of Allen 2 FY 2005 Budget The average single family home value is currently $184,259 an increase of $4,235 (2.35%) from the previous year. With the reduced property tax rate of $0.560, the municipal tax paid on the average single family home will be $1,032. Home Value 2003 Property Tax $0.561 Hi tory of Tax Rate $561 $560 Fiscal Year O&M Rate Debt Service Rate Total Tax Rate 2004-2005 $0.358 $1,008 $0.202 $0.560 $1,032 2003-2004 $0.359 $0.202 $0.561 2002-2003 $0.354 $0.208 $0.562 2002-2001 $0.357 $0.206 $0.563 The average single family home value is currently $184,259 an increase of $4,235 (2.35%) from the previous year. With the reduced property tax rate of $0.560, the municipal tax paid on the average single family home will be $1,032. Home Value 2003 Property Tax $0.561 2004 Property Tax $0.560 $ 100,000 $561 $560 $ 169,700 2002 avg.) $952 $950 $ 180,024 2003 avg.) $1,010 $1,008 $ 184,259 2004 avg.) $1,034 $1,032 Debt Service A portion of the City's property tax rate is assigned to the debt service fund to pay for the General Obligation Bonds that have been issued for the construction of public infrastructure and facilities. The City Council continues to place a high priority on the strategic goal of investing in the community's infrastructure. It is important to note that we have now issued $65.715 million worth of bonds from the authorized $86 million, while still reducing the tax rate. Our debt service payments now total $10.14 million per year. Budget Highlights This year's budget planning process involved incorporating the goals and strategies identified by the City Council's three-year Strategic Plan to provide for the community's highest priority needs. The goal statements developed by the City Council are as follows: 1. Enhance neighborhood livability and safety. 2. Cultivate alliances and partnerships with agencies and governmental City of Allen 3 fY 2005 Budget units that affect Allen. 3. Continue to provide progressive and efficient emergency services. 4. Manage growth and development to preserve Allen's character. 5. Improve regional mobility through transportation initiatives. 6. Promote the continued development of recreational opportunities. 7. Systematically invest in community infrastructure. 8. Achieve operational excellence in City government services. 9. Signify City of Allen identity through beautification efforts. 10. Ensure good fiscal management. Staffing Levels The service and program enhancements provided over the past few years are directly correlated with a continued increase in population. Last year's budget focused on enhanced services without increasing staffing levels, while the emphasis this year is on additional personnel to support the expanded services and additional operation and maintenance demands. In fact a total of 27.36 new full time equivalent positions are included in the 2004-2005 fiscal year total operating budget. Since the 2000-2001 fiscal year, the number of employees per thousand citizens has remained fairly steady while the population has increased 30% during this time period. More significantly, this proposed budget indicates the lowest employee to citizens' ratio over this five year period. Employees per Thousand Citizens 12.00 10.00 7.85 8.09 8.35 7.74 Iso 8.00 6.00 t! 4.00 2.00 0.00 00-01 01-02 02-03 03-04 04-05 City of Allen 4 FY 2005 Budget General Fund The General Fund accounts for expenditures of traditional government services such as public safety, parks and recreation, library, planning and code enforcement, community services, engineering, and the building official and construction inspections. General Fund revenue is generated from ad valorem property taxes, a one -cent portion of the sales tax, and a variety of fees for services. General Fund operating revenues and budget transfers total $36,212,504 for the 2004-2005 fiscal budget, an increase of 8.55% from the original 2003-2004 budget. The sales tax remains at the state maximum rate of 8.25% with 1% contributed to the City of Allen's General Fund and is projected to generate revenue of $8.09 million. While the City remains cautiously optimistic in sales tax projections, this reflects a 10.9% increase from the amended 2003-2004 budget to reflect an improved economic outlook for Sales in Allen from increased commercial development. We continue to closely monitor the monthly sales tax revenues. Total General Fund expenditures are anticipated to be $36,212,504 reflecting a 10.6% increase from the original 2003-2004 budget. The increase in expenditures is primarily due to maintenance and operations costs associated with the opening of the new Municipal Library in January 2005 and Allen Station Park Phase II in June 2005. The Library's operating budget will increase 34.5% in order to support the new facility which more than doubles the size of the existing Library. Providing new facilities is not just a one time capital expenditure, but rather a long -tens annual investment the City makes in order to provide resources for the ongoing operations and maintenance of the facilities. The situation with the new library demonstrates this axiom. Meeting the demands of a growing community means funding new projects and programs, and improving existing ones on an annual basis. As displayed on the table below, the percentage increase in general fund revenues and expenses for the 2004-2005 projected budget is consistent with the trend over the last five years, with the exception of the 2003-2004 fiscal year budget. Fiscal Year Increase in General Fund Revenues Increase in General Fund Expenses 2004-2005 (projected) 8.5% 10.6% 2003-2004 3m5% 3.4% 2002-2003 9.6% 9.9% 2001-2002 13.0% 14.0% 2000-2001 15.0% 13.00/6 City of Allen J FY 200 Budget The total ending fund balance for the General Fund is projected to be $7,996,343 leaving 80 days of operational expenditures in reserve, well above the charter requirement of 60 days. The 2004-2005 projected fund balance increased in comparison to the original 2003-2004 budget. This can be attributed to the careful financial management during the 2002 economic downturn, during which the city completed the 2002-2003 fiscal year with $421,208 in General Fund reserves. The following highlights the personnel changes and some of the program enhancements reflected in the 2004-2005 fiscal year General Fund budget: • Library Services will be adding 7.5 full time equivalent positions to support the operation of the new 54,000 square foot library and civic auditorium opening this January. These positions are programmed for a December 1, 2004 hire date. This will allow for the library to be ready for a January opening date. • The Community Services Department will also add 2 custodian positions to be primarily used for the upkeep and cleaning of the new library. These positions are programmed for a December 1, 2004 hire date. • City 6 (COATV) will add a part time Video Production Specialist to assist in the development of the award-winning City 6 video productions. This will allow the City 6 team to develop new programming, implement audio streaming and further explore video streaming and video -on -demand. • In order to align the Code Enforcement with the goals laid out by the Quality Neighborhood Initiative funded by a Community Development Block Grant, the City's three code enforcement positions will be reassigned to the Planning Department. This will help to ensure greater collaboration and cooperation with regards to the City's neighborhood reinvestment program, while at the same time maintaining and enforcing community standards. With an increase in commercial development comes the increased need for the City to ensure the environmental codes are met. The Building and Code Department will be adding an Environmental Health Specialist position to assist with inspections, education, and monitoring of all food facilities including: restaurants, daycare centers, schools, grocers, mobile food venders and temporary food facilities. The additional position will also assist with other health related issues such as mosquito control, public and semi-public swimming pool inspections, and regulations related to illicit discharge into the storm sewer. • The Fire Department will add a Fire Prevention Specialist position in January 2005. Currently firefighters are conducting "business surveys" of City of Allen FY 2005 Budget area buildings. Adding a Fire Prevention Specialist will upgrade the surveys to certified inspections. At the same time, it will allow the firefighters to complete "pre -incident" surveys to better familiarize them with building layouts, entrances, exits, and other vital information. The Fire Prevention Specialist will also be responsible for investigating the cause and origin of fires as well as arson. • Growth in the community translates into a need for enhanced patrol services. The Police Department is responding by adding two additional police officer positions. This will allow the Patrol Division increased ability to work toward the goals of crime prevention and community oriented policing. This is also the result of the reassignment of patrol positions to the Criminal Investigations Unit due to increased workload with investigations. In this proposed budget there are matching funds for the United States Department of Justice Universal Hiring Program (UHP) grant for five additional police officers. If the department does not receive the grant, a portion of the matching funds provided by the City will be used to fund one additional police officer. • The Police Department will also be adding a Criminalist position that will enhance the department's crime scene investigations as well as forensic lab work. Furthermore, as the City's human population grows, so does the number of domestic animals. An additional Animal Control Officer will ensure continued responsiveness to requests regarding stray animals, animal adoption services, and investigations of aggressive animals. • With the proposed Senior Center currently in design, the Parks and Recreation Department will add one Recreation Specialist II position beginning in July 2005, to help with recreational and educational programming for the new center. • The City is working with the Texas Department of Transportation to obtain a $1.2 million grant to design and construct landscaping along US 75. Interchanges targeted for landscaping include Bethany Drive, McDermott Drive, Allen Drive, Exchange Parkway and Stacy Road. The proposed budget includes $100,000 to provide the maintenance when construction is completed in late fiscal year 2004-2005. The City of Allen will maintain the landscaping including mowing, watering, and litter pick-up: The full costs associated with maintenance along US 75 will then be reflected in the fiscal year 2005-2006 budget. • One new program offered by the Parks & Recreation Department includes the purchase of software to implement on-line registration. This should improve the program registration process resulting in increased service delivery to the public and more efficient use of staff time. The Department City of Allen I FY 2005 Budget also has plans to implement a new playground inspection and repair program by contracting with a company to provide ongoing maintenance. Water and Sewer Fund Last year the City Council had the foresight to initiate a water leak detection program that operates in conjunction with the now emerging NTMWD Regional Conservation Program. The water conservation program, scheduled for implementation near the end of this fiscal year, includes community education, a rebate program for water conserving devices, daytime watering restrictions in the summer months, and an intensified City preventative maintenance program to detect and remedy water system leaks. The Water and Sewer Fund includes an additional three member crew including a Crew Leader, Equipment Operator, and Maintenance Worker to respond to the additional water and sewer system infrastructure installed. This crew will improve responsiveness for the City's water system repair and allow the expanded implementation of the leak detection program to continue with the City's increasing population and additional subdivision growth. The fund is expected to begin fiscal year 2004-2005 with a $6.43 million balance. Total fund revenues are expected at $19 million, allowing for budgeted expenses of $17.8 million. Included in the expenses is a $1.35 million transfer to capital projects for water and sewer capital projects for ongoing water and sewer infrastructure replacement projects, and expansion of Custer Road Pump Station. The fund will finish fiscal year 2004-2005 with $7.77 million in reserves, which holds with bond covenant requirements of keeping the reserve at 1.2 times the size of current debt service obligations. This healthy balance is necessary to fund the future capital projects and ongoing maintenance planned to ensure the water and sewer infrastructure can meet the demands when the City reaches build out. Drainage Fund Storm drainage facilities and services are funded by a specific fee charged to all utility customers. Service and staffing levels will remain constant in the fiscal year 2004-2005 budget ensuiing the same level of quality services. Such programs funded by the Drainage Fund include street sweeping services, the mowing of areas along City drainage easements and many hike and bike trails, a storm drain marking program to deter illegal dumping, and the annual mosquito larvicide treatment program. Additionally, we will be using $50,000 from the fund reserves for drainage improvements associated with the Main Street expansion from Allen Heights to Angel Parkway. City of Allen FY 2005 Budget Solid Waste Fund The Solid Waste Fund represents the financial activity related to solid waste collection and disposal, including recycling services, and management of household hazardous waste (HHW). The Household Hazardous Waste program, a successful partnership with the City of Plano, will continue through the 2004- 2005 fiscal year with a $0.33 monthly fee charged to residents. The solid waste fund supports the contract for weekly litter control along U.S. 75 and fund thoroughfare roadside litter collection throughout the City. As part of the new services contract with Community Waste Disposal, this fall, residents will receive expanded recycling services even with the decreased rate of $1.50 per month implemented in June, 2004. A second blue -colored 95 -gallon poly cart for recycling that will be picked up twice monthly. The new single -stream recycling program allows for items to be commingled into the recycling poly carts and include aerosol cans and chip board boxes as new recyclables. Parks and Recreation Special Revenue Fund The Parks and Recreation Special Revenue Fund represents the services and operation of the recreation programs provided by the City of Allen. This includes the operation of the Don Rodenbaugh Natatorium and Ford Pool, the Joe Farmer Recreation Center, the athletics programs and special events. The fund combines all the recreation programs and operations whose revenue comes mostly from user fees, but also includes special events and programs that do not typically generate revenue. Although most activities pay for themselves, the other special event related programs require a General Fund contribution to offset the cost/recovery mechanism. This fiscal year the General Fund will transfer $1.3 million into the Parks and Recreation Special Revenue Fund, reflecting a $175,000 increase from the 2003-2004 fiscal year. The Parks and Recreation Special Revenue Fund reflects an increase of 4.38 full time equivalent positions in order to respond to the expanded programming levels offered to Allen residents. The expenses related to these new employees are offset by the corresponding revenue anticipated from the new programs. There will be four part-time Camp Counselors for the purpose of starting a roving camp for selected neighborhood parks to provide day camp activities for kids who cannot get to our facilities. To prepare for the opening of the new youth center at Allen Station Park, this summer the department will hire one Recreation Specialist II position to assist with planning recreational activities and one Recreation Specialist I position to assist with front desk responsibilities, greeting the public, taking calls, and general oversight of the facility. City of Allen ' FY 2005 Budget Goff Course Fund The Golf Course Fund has been set up for the expected revenues and expenditures associated with the purchase of the Chase Oaks Golf Course. The proposed budget shows a preliminary estimate indicating the golf course revenues will cover the majority of expenses in the first year, with the future years being fully self -supported. Currently, this fund reflects the full in-house staffing to operate and maintain a municipal golf course. However, staff continues to evaluate how the City will manage and operate this new facility. It is likely we will use either a full contractual staff to operate the golf course, or a combination of city -staff and contractual services. Risk Manaaement Fund The Risk Management Fund is the combination of all risk and liability obligations the City incurs. Included in this fund are health and dental costs, for which the City is self-insured. Beginning in FY 2004 worker's compensation is included, and property and liability expenses are added beginning in FY 2005. These expenses were previously shown throughout the budget in the individual operating funds. Consolidating this information in one place allows for more, efficient monitoring and management of the City's risk and liability. Also beginning in 2004-2005 fiscal year, the Risk Manager position will be accounted for in the Risk Management Fund. This change is appropriate since the Risk Manager is directly responsible for the fund. The Risk Management Fund will fund a new medical physical program required by federal mandate for the Fire Department. The program requires an annual physical for all responders to a hazardous material call. The yearly physicals may be separate from the current health insurance provider in order to find the most cost effective approach and may include outsourcing to a Physician or Physician's group. The Employee Classification and Compensation Plan was implemented on April 1, 2003, to ensure the City of Allen's salaries remain competitive. Fiscal year 2004-2005 will be the second year of employee compensation at the new level. This year's budget provides up to a maximum 4% merit increase based on performance evaluations for general government employees, with an estimated average increase of 3%. The public safety employee scale maximum is 6%,. with an estimated average increase of 4%. Total funds budgeted in the 2004-2005 fiscal year for salary merit adjustments are approximately $420,000. Beginning with fiscal year 2004-2005, merit increases are reflected in each department's salary line item. The total health insurance contribution provided by the city is estimated to increase 10%, and a 5% increase for employees with dependent coverage, for the next fiscal year. 10 City of Allen FY 2005 Budget Conclusion This completes the highlights of the proposed 2004-2005 fiscal year budget. It is appropriate to thank the Department Directors, who have put much time and expertise into the development of the proposed budget. The development of this budget would not have been possible without the hard work of our Finance Department, in particular, Kevin Hammeke, Joanne Stoehr, and Trish Featherston. In addition, I would like to give a special thanks to all City employees who have worked so hard to provide quality services to our citizens and who are committed to the success of the City of Allen. Respectfully sub . ed, Peter H. Varg ss City Manager 11 City of Allen FY 2005 Budget CITY OF ALLEN FUND STRUCTURE 2004.2005 FISCAL YEAR The funds that make up the budget are divided into three categories: Governmental Funds, Proprietary Funds, and Component Units. Governmental Fund Types Governmental funds are used to account for the City's general government activities. Governmental funds types use the flow of current financial resources measurement focus using the modified accrual basis of accounting. General Fund The General Fund is the general operating fund for the City. It is used to account for all financial resources except those required to be accounted for in other funds. All general tax revenues and other receipts that are not allocated by law or contractual agreement to other funds are accounted for in this fund. Debt Service Fund The Debt Service Fund accounts for the accumulation of resources for, and the payment of, general long-term debt principal, interest and related costs. Special Revenue Funds The Special Revenue Funds account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. Parks and Recreation Fund The Parks and Recreation Fund is used to account for funds received and expended for classes and other leisure activities offered by the City. Antenna Rental Fund The Antenna Rental Fund is used to account for funds received for rental of space on water towers for antennas, and expended for advancement of the arts in the City. Hotel Occupancy Tax Fund The Hotel Occupancy Tax Fund is used to account for funds received from hotel occupancy tax and expended as allowed by state law. Grant Fund In prior years, grants were accounted for primarily in the General Fund, except two which were shown in the Solid Waste Fund. Beginning in FY2005, these are accounted for in one fund. This fund accounts for grants and special programs such as the Community Development Block Grant, in which the City is eligible to participate beginning in FY2005. The City's matching portion will be transferred in from the applicable operating funds. City of Allen 12 FY 2005 Budget CITY OF ALLEN FUND STRUCTURE 2004-2005 FISCAL YEAR Proprietary Fund Types Proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the time the liability is incurred. There are two types of proprietary funds included in the budget: Enterprise Funds and Internal Service Funds. Enterprise Funds The Enterprise Funds are used to account for operations that are financed and operated in a similar manner to a private business enterprise. The intent of the governing body is that the cost (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. Water and Sewer Fund The Water and Sewer Fund is used to account for the provision of water and sewer services to the residents of the City. Activities include administration, operation and maintenance of the water and sewer system and billing and collection activities. Acquisition and construction of major water and sewer capital facilities and repayment of indebtedness from related bond issues and lease purchases are accounted for by this proprietary fund. All costs are financed through charges made to utility customers with rates reviewed and adjusted if necessary to ensure integrity of the fund. Solid Waste Fund The Solid Waste fund is used to account for revenue and expenses associated with the privately contracted trash collection service and the solid waste disposal contract with the North Texas Municipal Water District. Drainage Fund The Drainage Fund is used to account for the provision of developing and maintaining proper drainage services to the residents of the City. Golf Course Fund In October 2004, the City will close on the purchase of Chase Oaks Golf Course. This fund will account for all activities related to this new facility. City of Allen 13 FY 2005 Budget CITY OF ALLEN FUND STRUCTURE 2004-2005 FISCAL YEAR Internal Service Funds The Internal Service Funds are used to account for financing of goods or services provided by one department or agency to other departments or agencies of the City, or to other governmental units, on a cost -reimbursement basis. Vehicle Replacement Fund The Vehicle Replacement Fund accounts for the cost associated with the acquisition of vehicles and certain equipment through the rental of such items to other departments. Risk Management Fund In prior years, this fund was Galled the Self Insurance fund, and accounted for the health insurance portion of employee benefits. The City is self-insured for this component of the fund. During FY2004, property and liability insurance and worker's compensation were added, as well as the administrative costs of operating the fund. These were previously shown in the various operating funds. The total costs of this fund are charged proportionally to each of the other operating funds. Component Units Allen Economic Development Comoration (AEDC) The AEDC is a legally separate entity from the City and is responsible for aiding, promoting and furthering economic development within the City. Community Development Corporation (CDC) The CDC is a legally separate entity from the City and is responsible for supporting the improvements in community parks and recreation, streets and sidewalks, public safety and the community library. City of Allen 14 FY 2005 Budget CITY OF ALLEN BUDGET PROCESS 2004.2005 FISCAL YEAR Budgeting Basis The budget process is set forth in the City Charter, Article IV, Section 4.01 to 4.10. The City Council adopts an annual budget prepared by the City Management. The City of Allen uses a budget format based on modified accrual accounting for governmental funds. This means that budgeted expenditures are recorded when the services or goods are received and the liabilities are incurred, but revenues are recognized only when they are measurable and available. Proprietary Funds are budgeted based on an accrual accounting basis. Expenditures are still recognized as they are encumbered, but revenues are recognized as they are obligated to the City. The Comprehensive Annual Financial Report (CAFR) shows the status of the City's finances on the basis of "generally accepted accounting principles" (GAAP). In most cases this conforms to the way the City prepares the budget with the exception of depreciation and amortization, and compensated absences (accrued but unused vacation and sick leave). These are accrued in the financial statements of the proprietary funds, but are not shown as expenses in the budget. Budget Process The budget process is a yearly activity. It is part of the strategic planning process the City of Allen uses to proactively forecast programs needed in a fast growing community. The budget process starts each year in January with the City Staff analyzing new projects and goals that the City Council has identified as areas of interest and would like to see developed into the strategic plan. The Finance department prepares analyses of current revenues and expenditures for the City Manager and Department heads in order to begin preparing for midyear budget adjustments. In February, Human Resources meets with each department to prepare personnel requests for the coming year. At the budget kick-off meeting in April, the City Manager gives departments the guidelines to be used in preparing budget requests. The budget is broken down into three parts: a year-end estimate, a base budget for the upcoming year and new programs for the new fiscal year. The year-end estimate is a projection of revenues and expenditures for the remainder of the current fiscal year. All accounts are evaluated to determine if they are in line with current budgets. Accounts that are under or over budget are revised to meet year-end estimates. New projects are not added to the year-end estimate. Only the cost for maintaining the current base operation is revised as needed. The base budget estimate for the upcoming fiscal year is the proposed cost for maintaining the current base operation, and assumes no additional personnel or additional equipment will be added. Activities that require additional resources to maintain the current service level, due to factors such as growth or new facilities, are considered additions to the base budget, and are included in the new programs part of the budget. Increases to the operating portion of the base estimate are limited by a set percentage that is tied to an economic indicator to reflect inflation. All capital and one time purchases from the previous fiscal year are not included in the base budget. City of Allen 15 FY 2005 Budget CITY OF ALLEN BUDGET PROCESS 2004-2005 FISCAL YEAR The third part of the budget is new programs. This is defined as any change in program emphasis, expenditure of funds, or allocation of personnel or equipment that will result in a change in the level of service currently being delivered. All requests for new personnel, fleet, or equipment that represent a net addition to the operation are included in new costs. For each new program, the department provides a description, itemization, and justification for all costs included in the new program. These are submitted by the departments in a list prioritized according to need. When all three parts of the budget have been prepared by the departments, Finance reviews them to ensure they are within the budget guidelines. Once all departmental budgets are completed, each director meets with the City Manager to discuss their requests for the upcoming year, as well as any adjustments needed in the current year. The City Manager makes any necessary changes, and submits the proposed budget to Council at the second Council meeting in July. At the budget workshop meeting in August, Council has the opportunity to review the budget with the City Manager and Directors, and voice any opinions and concerns they have. After the Council budget workshop there is a public hearing on the budget and a public hearing, if one is necessary, on the tax rate. This gives the public a chance to voice their opinions. At the first regular Council meeting in September, the City Council adopts the final budget. Budget adjustmentsiamendments Budget changes that do not affect the "bottom line" total for a department, but transfer dollars from one line item to another within a departments' operating budget, or changes between divisions within a department, are allowed at each Director's discretion. Any budget adjustment that brings about a change in the total appropriation for a department may be allowed by the City Manager at the written request of the department, based on the City's ability to fund these requests. Any budget adjustment that brings about a change in the total appropriations requires Council's approval in the form of an ordinance. City of Allen 16 FY 2005 Budget CITY OF ALLEN BUDGET CALENDAR FISCAL YEAR 2004-2005 Oct. - Dec. 2003 Departments submit Strategic Plan updates January 31, 2004 Strategic Planning with Council February 3 Budget assumptions team meets March 15 Personnel requests due to HR March 23 & 24 H T E budget training April Budget kickoff workshop April 12 Capital Projects information due to Planning department April 15 Vehicle Replacement forms due to Finance April 23 Vehicle Replacement Committee meets April 28 Budget input deadline for. Public Information Finance Library City Secretary and Council Planning IT Community Svcs. Admin. Utility Collections April 30 Vehicle replacement requests to City Manager May 5 Budget input deadline for: Police Fire City Administration Parks and Recreation Building and Code Human Resources Community Services (all other) Engineering April 28 -May 28 Finance reviews departmental submittals; meets w/ departments as needed; review alternatives June 1-9 City manager/Department Head budget review June 21 Department Summary Pages due to Finance Jane 10 -July 13 Final budget preparations July 14 Briefing to Department Heads an proposed budget July 26 Deadline for chief appraiser to certify rolls to taxing units July 27 Deliver Proposed Budget to City Council; Council sets public hearing an budget (per Charter) and on tax rate Aug. 9 Calculation of effective and rollback tax rates (County publishes in 8/12 paper) Aug. 13-15 Council budget workshop Aug. 16 Briefing to Department Heads on results of budget workshop Aug. 24 Public heating an budget Aug. 24 Public hearing on tax rate (City voluntarily does this, even if not required by law) Sept. 14 Adopt budget at regular Council meeting; Adopt tax tate at regular Council meeting Oct 8 Departmental performance measures due to Finance cnr of apt, 7 FY 2005 Budget CITY OF ALLEN BUDGET PROCESS 2004-2005 FISCAL YEAR Strategic Plan The City of Allen takes the "team approach" to strategic planning. All departments participate in the development of the City's Strategic Plan, which is a detailed expansion of the ten goal statements developed by the City Council. The City Council, along with the City Manager and Directors, has identified one or more strategies related to each goal. Each of those strategies has one or more objectives which are incorporated into the budget as resources are needed to achieve them. Although the department summaries found throughout this document primarily have information regarding their normal, "daily' operations, you will also see some tasks which relate to the attainment of these objectives, as applicable. Each year, beginning in October, departments provide the City Manager's office with an updated status for each objective, as well as any suggestions for additional objectives which will help achieve the City's overall goals. These are compiled into the updated Strategic Plan document, which is presented to Council at the January strategic planning session. This session is attended by the Council, the City Manager, Assistant City Manager, and Directors. At this meeting, Council reviews the status of existing goals, and identifies additional goals. Based on this input, any newly identified goals and objectives are then incorporated into the revised, updated document. On the following pages the Strategic Plan Summary is presented, followed by a list of the objectives for each goal strategy. A complete list of tasks related to each objective may be found in the complete Strategic Plan document, published by the City Manager's office. The information presented here is from the 2004 Strategic Plan document, which was the basis and justification for some of the budget items requested for FY 2004-2005. Capital Budget The capital planning and budgeting process is a major, ongoing part of the strategic planning process. Each year, the Engineering and Planning departments, working with other departments, reevaluate project priorities, review funding sources, and identify new projects as applicable. This information is incorporated into the five-year CIP document. The updated document is given to the City Council in late July, at the same time the proposed budget is presented. Although not formally adopted as part of the annual budget, this document is used as a guide for project, debt, and other related budget planning. As such, future years are subject to change; in addition, debt issuance for many future projects is subject to voter approval. Throughout the year projects are monitored and reprioritized as needed. The City utilizes the project accounting and budgeting components of the financial software to assist with the monitoring aspect of the process. Monthly reports are provided to Council to keep them informed of the status of projects. Information from the CIP document, along with further discussion of capital projects, may be found in the "Capital Projects" section of this book. 18 City of Allen FY 2005 Budget CITY OF ALLEN Implementation Plan Strategic Plan Summary 2004 Strategic Plan (Three Year Program) Goal 1 Enhance neighborhood livability and safety Year STRATEGY Res onsiblll Identified Target Data Strategy, Sustain new and existing Wsinerieneighborhood integrity Plan 2001 May -04 Strategy Establish inspection program for multi -family m -occupancies Rldg/Cade 2000 Mar -04 Strategy Develop affordable housing strategy and pursue CDBG funds Plan 2002 May -04 Goal Cultivate alliances and partnerships with agencies and governmental units that affect Allen Year STRATEGY Responsibility Identified Taroat Date Shersgyt Pursue opportunities to share wiM surrounding entities the development of a joint Ads facility AQMIMLU 2000 Ongoing Strategy 2 Allred institutions of higher education Admm ED 2000 Ongoing Strategy Expand Partnerships with AISD Admin 2003 Ongoing Strategy Work w/USPS to build new Post Office or expand existing facility in Allen Admin/Plan 2001/2003 Ongoing Goal Continue to provide progressive and efficient emergency services Year STRATEGY R—rimbilits Identdled Target Date Strategy 1 Dove" & enhance standards for quality fire protection Ftre 2001 Al Strategy Improvelenhance radio communication coverage PolicaTire 2002 2004 Strategy Improveminhance communicatloos center Police/Fire 2002 Od414 Strategy 4 Realignment of 'districts' to enhance data capture and analysis Police 2iMY2 Mey-Od Strategy 5 Enhance public safety response capabilities Fire 2002/2004 Ongoing Strategy Enhance and improve public education Police/Fire 2002 Ongoing Strategy] Police safety recruitment efforts Police/Fire 2004 Ongoing Goal Manage growth and development to preserve Allen's character Year STRATEGY Res . risibilily Identified Target Data Strategy, Create an 'identity' for Allen through joint economic development efforts Admin 2W3/2GO4 Aug -04 Goal s Improve regional mobility through transportation initiatives Year STRATEGY Resmonsibility Identified Target Data Strategy 1 Develop a dcalfregional transit plan including mass transiulight rail Plan/Eng 2 WW2003 Nov -05 Strategy 2 Continue to leverage County/State (TxDOT) resources for funding Eng 211114 Ongoing Goal 6 Promote the continued development of recreational opportunities Year STRATEGY Rea nsiblli Identified Ter t Dab Strategy 1 Incorporate another Cff,,vda celebration to'Identity' Allen P&R 2001 Fa1I415 Strategy 2 Identity passive activi ies tar adults through Parks and Recreation P&R 2001 Completed Strategy 3 Construct Allen Station Parc, Phase II P&R 2000 May -04 Strategy,4 Sustain and enhance Perks and Recreation programming P&R 2001/2004 - 2005 Strategy Construct Celebration Parc, Phase l P&R 2002 Jun -00 Strategy 6 Advance Trails Plan to ensure continuation & connectivity of the trails system PIR 2" Jun -05 Strategy] Construct Senior Center EngP&R 2003 0045 Strategy & Update Parks & Recreation Open Space Master Plan P&R 2002 Se" Strategy 9 Establish new recreation facility add adjoining community park west of US 75 P&R 2004 TBD 'Abbrevlellons used: Admin = City Adm)nlstraldn (City Managers Office) Plan = Planning Department ED = Economic Devebpmenl (AEDC) P&R= Parka end Recreation Eng= Engineering CS= CommuNly Services Cry Sec, =City Secretary IT=Information Techrdogy, HR = Human Resources PIO= PaNto In/onnefbn Office LID=Library Fm = FManee City of Allen 19 FY 2005 Budget CITY OF ALLEN Implementation Plan Strategic Plan Summary 2004 Strategic Plan (Three Year Program) Goal Systematically invest in public infrastructure - Year STRATEGY Responsibility Identaled Target Date Strategy 1 Identify Me City's plan for synchronizing traMb signals on a demand system Eng 2000 200/ Strategy, 2 Develop Drainage & Erosion Control Master Plan Eng 2000 Sep -OC Strategy Infrastructure Maintenance Plan/schedulm for Community Son"operations. CS 200() Bill Strategy 4 East Stacy Road Improvement Eng 2000 TBD Strategy 5 East Mein Street Rewnstmction Eng 2000 May -08 Strategy B Wast Exchange Penwvey Eng 2000 TBD Strategy Alma Drive expansion Erg 20101 Completed Strategy 8 East Bethany - Malone to FM 2551 Eng 2000 AW -06 Strategy 9 East Bethany - 75 to Allen Heights Erg 2000 Jun -04 Strategy 10 Hatlgcoxe Road Erg 2002 Mar -00 Strategy, 11 Identify a solution for the intersection of Main/Jupiter Erg 2003 Aug -00 Strategy 12 Develop plan to meet federallstate mandates when census Papulation reaches 50,000 Eng 2000 2004 Stat 13 Hwy 5 from Exchan a to St. En 2004 TBD Goal8- Achieve operational excellence in City government services I - Year STRATEGY Responsibility Identified Targat Data Strategy 1 Municipal Volunteer Program City Sec 2001 2004 Strategy 2 Utilize technology for optimum performance and customer service IT/Atlmin 2001 Jun -05 Strategy 3 Develop Human Resources programs to effectively recruit & retain quality employees HR 2000 Ongoing Strategy 4 Construction of new library Eng 2000 Dec 04 Strategy 5 Develop a plan for the adaptive M -use of City facilities Eng/Fm 2001 May416 Strategy 6 Obtain All-Amenca City Status PIO 2000 Mer -05 Strategy? Identity outreach opportunities for the community Lib 2002 Mar -04 Strategy, 8 Franchise negotiations for utilities Admin 2002 Jul -0 Strategy 9 Enhance the records management program City Sec 2002 May -04 Strategy 10 Analyze Me construction 0 a Service Center Facility CS 2000 Ongoing Strategy 11 Cominue to maintain & enhance web -site to Improve customer service IT/PIO 2001 Ongoing Strategy 12 Obtain Ti and NLG Awards Adman 2004 Jun -04 Goal 9 Signify City of Allen identity through beautification efforts Year STRATEGY Rearionsiblilty Identified Target Data Strategy Express 'holiday theme' throughout Me City P&R 2001 2004 Strategy 2 Develop and Implement Citywfrls median beautification plan including landscape, lights, entry way P& WEng 2" Mer -05 Strategy 3 Completion of Civic Center Plaza P&R 2001 Aug -04 Strategy 4 Continue to seek Open Space Funding P&R 2002 Aug -04 Strategy 5 Renovate Story and Study Ridge Parks P&R 2002 2005 Strategy 6 Redevelop Hillside Pank P&R 2002 Aug -04 Strategy? Improve City signage for facilities, parks&events P&R 2003 Oct -04 Strategy 8 Develop and implmenl US 75 beautification P&WEng 200/ 2005 Strategy Continue to pursue the ability to place utilities underground Admin 2004 Ongoing Strategy 10 Obtain Historic Preservation Dram Plan/P&R 2004 Jan 05 Goal 10 Ensure good fiscal management Year STRATEGY Responsibility Identified Target Date Strategy 1 Analyze and understand impact of SBS- raison-adainment & energy conservation CS 2002 Ongoing Strategy 2 Change to electronic payroll related processes FinkiR 2002 Novo strategy Lever mx rate Fin/Admin 2003 JW -04 Strategy 4 Maintain/sustain financially sound organization Fin 2003 Jun -04 Strategy SmalWisedvantage Business Policy - Fin 2002 Oct -04 Strategy 6 Develop policy/procedures for acceptance of electronic bids or proposals Fin 2004 Oct -04 Strategy 7 Analyze and develop the foundation for providing assistance to departments to streamline Fin 2004 Dec -05 processing of overhead operating expenses City of Alan 20 FY 2005 Budget CITY OF ALLEN 2004 Strategic Plan Goal 1 Enhance Neighborhood Livability and Safety Implementation Plan (Three Year Program) Strategy Objective Admin Responsibility Target Date Sbateoy1 Sustain new and existing business/neahborhood integrity Objective t City Manager establishng a task force to further address neighborhood integrity & CDBG goals Admin May -03 Objective 2 Develop a revitalization plan for older neighborhoods and commercial developments Plan May -04 Objective 3 Stimulate the formation of neighborhood organizations Plan On oin Objective 4 Improve the appearance of the community Plan On in Objective 5 Implement a neighborhood integrity program w/ ublic/ nvate partnership Plan May -04 Sfrateov2 Establish inspection program for muk'-fanil re -occupancies Objective 1 Research other cities inspection rams Bldg/Code Cont leted Objective 2 Develo r rem and identity the scope Bldg/Code Mar -04 Objective 3 1 Research the need for additional statin Bltl Code Com lated Objective 4 Begin maintenance inspections with multi -family structures I Bldg/Code Mar -04 Stratepv3 Develop affordable housing strategy and oursue CDBG funds Objective 1 Actively pursue CDBG entitlement status and related fundin Plen Completed Objective 2 Implement guidelines for distributing funds Plen May -04 Objective 3 IlResoarch other grant opportunities I P&R/Plan Ongoing Goal Cultivate alliances and partnerships with agencies and governmental units that affect Allen. Attract institutions of hicher education to Exeand Partnerships with A/SD Data Objective 1 Evaluate feasibility of a joint project to construct a multi- Admin Ongoing use stadium Work w1 USPS to build new Post Office or expand existing facility in Allen City of Allen 21 FY 2005 Budget CITY OF ALLEN Implementation Plan 2004 Strategic Plan (Three Year Program) Goal Continue to provide progressive and efficient emergency services Strategy Objective Responsibility Target Date Strategy 1 Develop & enhance standards for Quality fire protection Objective 1 Identity Fire & EMS standards to review in order to benchmark Performance Fire Apr -04 Jan -04 Objective 2 Develop SOP's to provide stantlartls of rotection Fire On oin Objective 4 Increase development of CBD Plan/ED Objective 3 Develop implementation plan to meettexceed standards Fire Apr -04 m e 2 Improve/enhance radio communication coverage Objective 1 lResearch alternatives to obtain improved coverage Police/Fire 2004 Objective 2 Improve county -wide communication regarding criminaRerrorism activity Police Ongoing Strategy 3 Improve/enhance communications center Objective 1 Review staffing levels to designate communications staff to lice /fire dispatch duties Police/Fire Oct -04 Strategy 4 Realignment of "districts" to enhance data capture and anatisis Objective 1 I Review police districts Police May -04 Stmtew5 Enhance public safety responseb'I'tles bjective 1 Ensure City is prepared to respond in areas of specialized Fire Ongoing bjective 2 Ic Regional Homeland Security and Emergency Management Police/Fire Ongoing Strateov 6 Enhance and improve public education Objective 1 Work to establish Police/Fire community education academies Police/Fire Ongoing Objective 2 Conduct CPR training and first aid training for citizens Fire 2004 Soateov 7 Public Safety Recruitment Efforts Objective 1 Increase the City of Allen's profile when announcing position openings to provide the largest possible pool of candidates for the hiring process Police/Fire Ongoing Goal 4 Manage growth and development to preserve Allen's character Strategy Objective Responsibility Target Date Strategy 1 Create an "identity" for Allen through ioint economic development efforts Objective 1 City Manager task force to identify a work plan to augment Admin AEDC program to aggressively recruit restaurants, retail and other types of development Aug -04 Objective 2 Implement SH 121 corridor development plan Plan/ED Jan -04 Objective 3 Research external issues related to attracting restaurants Plan/Admin to Allen May -04 Objective 4 Increase development of CBD Plan/ED 2004 Obiective 5 Fill vacant retail & offices ace Plari On Qin City of Allen 22 FY 2005 Budget CITY OF ALLEN Implementation Plan 2004 Strategic Plan (Three Year Program) Goals Improve regional mobilitV through transportation initiatives Ob-ective Stmt,,,, Develop a locallregional tmnsa plan Ido mass t a s UI01' raI Responsibility Target Date, Responsibility Objective 1 City Manager to develop a task force to focus on Mass Transit initiative Admin Ongoing Objective 2 Obtain results of NCTCOG transportation study Plan/En Nov -05 P&R Objective Monitor state legislation re: public transportation funding AEDC/Plan May -05 Present ideas to Park Board & City Council objective Research need/feasibility, of local transportation system through participation in NCTCOG Regional Study Plan/Eng Jun -05 Objective 3 Objective 5 Educate citizens of our transportation needs PIO Nov -05 Identify oassive Objective 6 Hold election regarding ublic transportation City Sec Nov -05 Obiective 1 Objective 7 Implement in transit Ian Atlmin/Plan Nov -05 Stallaw Continue to levemes, County/State (TxDOT) resources for funding Efation Park Phase II Objective 1 SH 121 Limited Access Highway En On oin P&R Objective 2 Widenin of US 75 main lanes to 8lanes I Enad I Ongoing Update Park Mester Plan Objective 3 1 Reconstructing of US 75 and SH 121 interchange I Eno I Once! Goal 6 Promote the continued development of recreational opportunities Strategy Objective Responsibility Target Date Strategy f Incorporate another Citywide celebration to "idenfiN"Allen Objective 1 lWork with staff to identify & develop project P&R Completed Objective 2 Present ideas to Park Board & City Council P&R Completed Objective 3 limplement new celebrationlevent P&R Fall -OS Strategy 2 Identify oassive activities /or ad Its through Parks and Recivation Obiective 1 Develop passive Darks P&R Completed Strategy 3 Construct Allen Efation Park Phase II Objective 1 Fund Project P&R Completed Objective 2 Update Park Mester Plan P&R Completed Objective 3 IProgram and Design Phase II P&R Completed Objective 4 lConstruct Phase 11 P&R Mr -05 Slmtsm, 4 Sustain and enhance Parks and Recreation groaramming Objective 1 lYouth Deviopment Programs P&R 2005 Objective 2 lConcentrate on Adult Programming P8R 2004 Objective 3 IPartner with ISD's for joint programming and facility usage P&R Ongoing Objective 4 I Maintain current level of services at current facilities P&R Jan -04 Stralaw 5 Construct Celebration Park, Phase I Objective 1 lConstructPhasel I P&R Completed Objective 2 IDevelop a Maintenance Plan I P&R Completed Objective 3 IDevelop a Recreational Program Plan P&R Ongoing Ob'ective4 JConstwctPhase1B P&R Jun -04 City of Allen 23 FY 2005 Budget CITY OF ALLEN Implementation Plan 2004 Strategic Plan (Three Year Program) Goal 6 Promote the continued development of recreational opportunities Strategy Objective Responsibility Target Date Strategy Advance Trails Plan to ensure continuation & connectivity of the trails system Objective 1 Prepare project listing for 2002 and 2003 trail improvements for CDC funding P&R Completed Ob'ective2 1 Implement trail improvements P&R Jun -05 ONective 3 Promote the City's trail system as an amenity P&R I Ongoing Strategy7 Construct Senior Center Objective 1 Evaluate feasibility of selling bonds sooner without increasing tan rate P&R/Fin May -04 Ob active 2 Identify a location for the facility P&R Completed Objective 3 Phase in the Senior Center project - prepare architectural work and design before construction bonds are sold Eng/Fin Aug -04 Objective 4 Obtain bids and award construction contract P&R/Eng Oct -04 Objective 5 Construct Building Eng/P&R Oct -05 Objective 6 Identity other funding sources (grant funding for design work P&R Ongoing Objective 7 Discuss plans for future phase of Senior Center P&R 2007 Stratsay Update Parks & Recreation Open Soace Master Plan Ob'ective 1 Be in Master Plan process for P&R open space P&R Com leted Objecdv. 2 Present findings to other departments &City Manager P&R Aug -04 Objective 3 Review plan recommendations with appropriate Boards/Council for consideration P&R Sep -04 Strategy 9 Establ' h now recreation facility and adiaining community park west of US 75 Objective 1 Identify locations for facility/park P&R Ongoing Objective 2 Ensure infrastructure in place to support new facility P&R Jan -05 Objective3 Ildentifirfunding P&R 2006 Goal 7 Systematically invest in public infrastructure Identify the City's plan for swchronizino traffic signals on a demand system Obiective 1 lConstruct an intearated traffic signal system to provide tot Develop Drainage & Erosion Control Master Plan Stone Water Drainage program City of Allen 24 FY 2005 Budget CITY OF ALLEN 2004 Strategic Plan Goal ? Systematically invest in public infrastructure Implementation Plan (Three Year Program) Strategy Objective Responsibility Target Date Strategy 3 Infrastructure Maintenance PlaNschedules for Community Service operations. Objective 1 Update current department standard operating rocedures CS Completed Objective 2 Increase budget for sidewalk & curb maintenance and begin regular Program CS Jan -04 Objective 3 Begin alley/alley approach replacement program from bond funds CS Jul -04 Objective 4 Develop formal infrastructure O&M guides for water, sewer, storm water & building maintenance CS 2005 Strateav 4 East Stacy Road Improvement Objective 1 Construct East Stacy Road as a 6 -lane divided arterial from US 75 to Hwy 5 and 4lanes from Hwy 5 to FM1376 Eng TBD Stmteov East Main Street Reconstruction Objective 1 Reconstruction of East Main Street from Allen Heights Dr. Ito FM 2551 as a 6 lane urban arterial Eng May -O6 StraWy 6 Wast Exchange Parkway Objective 1 Phase I - Construction of 2lanes from Twin Creeks Drive Ito Rid eview Drive Eng TBD Strateav 7 Alma Drive axgansion Objective 1 Construction of roadway from Tatum Rd to Bel Air Dr Eng Completed Stmteav8 East Bethany -Ma/one to FM 2551 Objective 1 Construction of a Roadway from Malone Rd to FM 2551 as Is 4 -lane divided arterial I Eng Apr -06 Strategy 9 East Bethany- 75 to Alen Heights Objective 1Constmction of Roadway from 75 to Allen Heights Rd - wi imn from 4lanes to 6 lanes Eng Jun -04 Strateav f0 Hedgecoxe Road Objective 1Construct 2lanes westbound from Suncreek Phase III to Beved Elements Eng Mar -O6 Strata" 11 Identify a solution for the intersection of MaiNJugiter Objective 1 Reconstruct the intersection of Main/Jupiter to allow for se reated, northbound tum movements Eng Aug -06 Strateav 12 Develop a plan to meet f derallstate mandates when census Population reaches 50.000 Objective 1 Traffic signals -determine level of service I Eno 1 2004 Strateav 13 Hwy 5 from Exchange to Stacy Objective 1 Constmction of Roadway from Exchange Parkway to Stacy Road -widening from 2lanes to 6lanes Eng TBD City of Allen 25 FY 2005 Budget CITY OF ALLEN Implementation Plan 2004 Strategic Plan (Three Year Program) Goal Achieve operational excellence in City government services Strategy Objecti'aw"Ilk Responsibility Target Date Strateav 1 Municipal Volunteer Program job 'active t ISurvey volunteer needs oily Sec Com leted I1Objective 2 Provide guidelines for administering city-wide volunteer pro ram City Sec Completed Objective 3 1 Program implementation I City Sec 1 2004 Strateav2 Utilize tachnoloav for optimum Performance and customersemice Objective 1 Research the use of mobile data units in the field IT/Admin 2004 Objective 2 E antl use of GIS use tools Plan Jen -05 Objective 3 JCCCC/City of Allen facility corm ctivi IT/Admin Mer -04 Objective 4 lCouncil voting system to Council Chambers I City Sec Jun -05 smateal, Develop Human Resources programs to effectively recruit & retain cuality employees Objective 1 Recruit staff by offering non-traditional and creative work environment HR 2005 Objective 2 Design and establish diversity program HR Jan -05 Objective 3 Develop a retention/professional development program for city employees HR Ongoing Objective 4 Comprehensive Customer Service Pireciram HR 2004 Objective 5 Enhance organization -wide training programs HR Jun -05 Objective 6 Ensure competitive pay and benefits HR On oin Objective 7 Partnership with other organizations for Human Resources Training and Benefits HR Ongoing Straliatzi, 4 Construction of new, library Objective 1 AcQuire property, for library Admin Com leted Objective 2 Establish Council ad-hoc committee Admin Com leted Objective 3 Select architectural fines & becin design En Lib Com leted Objective 4 Begin construction En Lib Completed Objective 5 Construction completed En Lib Dec -04 Objective 6 Reconstruct Allen Drive and construct Coats Drive to serve the Library Eng Mer -05 Objective 7 Plan for events at the new library auditorium Lib Oct -04 Stratem,5 Develop a plan for the adeotive re -use of City facilities Objective 1 Develo Ian for use of Libm facilityEn Fin Jul -05 Obective 2 Develo Ian for Central Fire Station P&R/En Feb -04 Objective 3 1 Relocate City elections from City Hell to old Library buildingl City Sec Nov -05 Strategy 6 Obtain All -America City Status Objective 1 Obtain All -America City Status PIO Mar -OS City of Allen 26 FY 2005 Budget CITY OF ALLEN Implementation Plan 2004 Strategic Plan (Three Year Program) Goal Achieve operational excellence in City government services Strategy Objective Responsibility Target Date Strategy 7 Identify outreach opportunities for the community Objective 7 Identify available public facilities such as AISD facilities for increased programming opportunities & partnering on 1community education P&R Mar -04 StrataStrateav Franchise neaotiations for utilities Objective 1 lNegotiate Gas Franchise Agreements Admin 1 Jul -04 Objective 2 lNegotiate Electric Franchise Agreements Admin I Jul -04 Strategy Enhance the records management program Objective t Research feasibility of implementing a city-wide document imaging and retrieval system including a cost analysis City Sec May -04 Strateov 10 Analyze the construction of a Service Center Facility Objective 1 Research/evaluate opportunities with AISD to develop a joint Service Center Facility versus building a new Service Center for the City's use alone CS Completed Objective 2 Develop user -defined space assessment for build out Service Center size and characteristics CS Completed Objective 3 Work into nett City bond program CS Dec -03 Objective 4 Continue to work w/ AISD to determine feasibility of joint projects by evaluating CIP bond schedules to determine each organization's schedules CS/Admin Ongoing Strafeov 11 Continue to maintain & enhance web -site to improve customerservice Objective 1 Continue to investigate &research feasibilityof e- commerce IT/PIO Ongoing Objective 2 IWebsite inhouse/T1 Objective 3 Continue to investigate & research feasibility of video streamin I IT/PIC, Completed PIC Ongoing Strateov 12 6 in TML & NLC Aw Objective 1 A for TML Municipal Excellence Awards Admin May -04 Objective 2 A for NLC Awards Admin Jun -04 City of Allen 27 FY 2005 Budget CITY OF ALLEN Implementation Plan 2004 Strategic Plan (Three Year Program) Goal 9 SignifV CitV of Allen identitV through beautification efforts Strategy Objective Responsibility Target Dale' Strateavi Express "holiday theme" throughout the City Objective 1 Idantity plan P&R 1 2004 Objective 2 lResearch feasibility of installing folds along the streets ji P&R I Completed Objective 3 Involve outside organizations - chamber, schools, P&R nei hborhood organizations 2004 Strateavi 2 De eloo and Implement Citywide median beautification plan inclualma landscape. rohts entry we Objective teve he ine or median op Imp ementaUon p an an m landscaping P&R/Eng Mer -05 stratem,3 Completion of Civic Center Plaza Objective t Desi n Civic Plaza I P&R ComPlated Objective 2 IBidproect I P&R I Completed Objective 3 onstruct Mc aza I P&R I Aug -04 Strategy 4 Continue to seek Open Space Funding Objective 1 Molson Farm identified as a possible Agricultural Heritage Canter P&R Aug -04 Objective 2 on roue LU appy or Giffrin Uc—umy upon Spatcu gran funds P&R Ongoing Strategy 5 Renovate Story and Stacy Ridge Parks Objective 1 Com fete Community-based plannin P&R Completed Objective 2 lGonstruct Story Park I P&R I May -04 Objective 3 luonstructStacy I ge Park I P&R I 2005 Strategy 6 Redevelop Hillside Park Objective 1 Hire consultant P&R Com feted Objective 2 Detemline program for ark develo ment P&R Com,feted Objective 3 e Ina direction or isle ram I P&R I Au -04 Streteav 7 Improve City sionaae for facilities. parks & events Ob'ecUve 1 I Replace signs at Police Bltl & existin Libre P&R Au -04 Objective 2 mprove appearance o event noti icationsI P&R I Oct -05 Strategy 8 Develop and /molement US 75 beautification 06ective f A licaton to TxDotEn Com feted Obective 2 En ineer and construct US 751andsca in En 2005 Objective 3 IlDefine needs for Gateway monuments/entrance features I Eng I Jan -OB Strateavi 9 Continue to pursue the ability to place utilities underground Oblective 1 Discuss with Electric franchise utilities during franchise ne otiationsAdmin Completed Objective 2 nnnue to monitor city s a ny to imp ement a rate speolfic to Allen for underground utilities Admin Ongoing Strateav 10 Obtain Historic Preservation Grant Objective 1 Will research the availability of funds and the Citys ability to qualify for Historic Preservation funding I Plan/P&R Jan -OS City of Allen 28 FY 2005 Budget CITY OF ALLEN 2004 Strategic Plan Goal 10 Ensure good fiscal management Implementation Plan (Three Year Program) Strategy Objective Responsibility Target Date Strateav, 1 Analyze and understand impact of SB5- remon-attainment & enemy conservation Objective 1 Improve City's Electric Usage efficiency in consonance with Senate Bill 5 -reduce 5% per year fors years CS 2002 Objective 2 Conduct studies to find opportunities to reduce electric consumption CS Completed Objective 3 Strategically plan for improvement in electric efficiency or reduction of electric uas e CS 2005 Objective 4 Incorporate tacithy a ectnc efficiency design review ore future facility designs CS/Eng Ongoing Strateav Z Change to electronic payroll related processes Objective 1 Work with HR to assess cost/benefit of H.T.E. Module and determine need to submit for FY 03-04 budget request Fin/HR Nov -04 Strateii, Lower tax rate Objective 1 Developlong-range financial pans to evaluate the feasibility of this strategy Fin/Admin Jun -04 Stiratem, Maintain/sustain financially sound omanization Objective 1 Develop a Ion ran a strategic financial plan Fin Ma -04 Objective 2 Maintain strong reserves Fin On oin Objective 3 Continua to be conservative in financial planning (revenues vs. expenses) Fin Ongoing Objective 4 Develop specific budget for future operating and payroll costs associated with new projects (library, senior center Fin Jun -04 Objective 5 Investigate incorporating short-term financing for capital projects & develop cashflow projections Fin 2005 Strategy 5 SmalUDisadventaae Business Policy Objective 1 I Develop a policy regarding smalUdisadvantaged business Fin Oct -04 Strateav 6 Develoo itoWyZlinocedures foracceotance of electronic bids o 000sa/s Objective 1 Define policy/procedures for electronic bids and proposals Fin Oct -04 Stratem,7 Anatyze and develop the foundation for Providing assistance to departments to streamline processings of ovehead operating expenses Objective 1 Clearly define standard overhead expenses that are non- Fin Dec -05 negotiable water, gas, electric, contrail paymisms) Objective 2 Incorporate internal processes for budgeting and bill paying Fin Dec -05 Objective 3 Indentify process improvement opportunities Fin Dec -05 Objective 4 Develop innovative, cost saving plans Fin Dec -05 Objective 5 Identif and im lament technolo needs Fin Dec -05 Objective 6 n ge t e gap etween apartments or mu b -us Fin Dec -OS equipment City of Allen 29 FY 2005 Budget CITY OF ALLEN FISCAL YEAR 2004-2005 Investment Policies Investments are categorized into three categories as defined by GASB Statement No. 3 to give an indication of the level of risk assumed by the entity at year end: Category 1 includes investments that are insured or registered or for which the securities are held by the City or its agents in the City's name. Category 2 includes uninsured and unregistered investments for which the securities are held by the oounterparty's trust department or agent in the City's name. Category 3 includes uninsured and unregistered investments for which the securities are held by the counterparty, or by its trust department or agent but not in the City's name. At September 30, 2003, the City had no Category 2 or 3 investments. The City, AEDC and CDC invest in Texpool, which is an investment fund authorized by the Texas Legislature and administered by the Texas State Treasury. The Texas Treasury Safekeeping Trust Company is trustee of Texpool and is a limited purpose trust company authorized pursuant to Texas Government Code. The purpose of the Texpool is to allow for the pooling of public funds to provide a higher yield on the pooled investment than would be possible with the investment of the individual public entity's funds. Texpool investments are subject to the same investment policies maintained by the State Treasury for all state funds. The Legislature has authorized only certain investment instruments for public funds, including repurchase agreements, U.S. Treasury bills and bonds, securities of other U.S. government agencies, commercial paper and other safe instruments. The investment in Texpool and any accrued interest may be redeemed at the City's discretion. The City's position in the pool is not materially different from the value of the pool shares. During FY2004, the City's investment policy was modified to allow up to 75% of the portfolio in callable and non -callable agencies. Additionally, in FY2005, the City plans to diversify the portfolio with the addition of commercial paper, up to 10% of the total portfolio. Other Financial Practices Although not formally adopted policies, the City of Allen follows a set of guidelines that address the need for a long-term view, seek stability, and ensure that finances will be managed conservatively. The following are the key practices adhered to by the City's management. Balanced Budget The City is committed to a balanced budget, and provides full disclosure when a deviation from a balanced budget is planned, or when one occurs. Lona -Range Planning The City supports a financial planning process that assesses the long- term financial implications of current and proposed operating and capital budgets, cash management and investment policies. This is evidenced by the City's Capital Improvements Program and the related long-term debt projections. City of Allen 30 FY 2005 Budget Revenue Diversification The City is cognizant of the fact that a diversity of revenue sources is important in order to improve it's ability to handle fluctuations in individual sources. The City continues to search for new revenue sources, while monitoring economic and legislative threats to current sources. Use of One-time Revenues The City of Allen does not use one-time revenues for ongoing expenditures. Similarly, it does not allow ongoing expenditures to result in a decrease to fund balance in any fund. Debt Capacity. Issuance and Management The City of Allen only uses debt for long-term financing of capital projects, with the length of the debt not to exceed the useful life of the associated asset. The City has identified the maximum amount of debt and debt service that should be outstanding at any time. Reserves The City maintains a prudent level of financial resources to protect against the need to reduce service levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time expenditures. In the General Fund, that level is 60 days of operating expenses. In the Water and Sewer fund, various bond ordinances require that operating revenues cover the current debt requirement (both principal and interest) by a minimum of 1.2 times. In the Risk Management fund, the City maintains a reserve of at least $500,000 to cover unexpected costs relating to health insurance claims; the City is self-insured for this component of the fund. Beginning in FY2005, the budget plan is to allow this reserve to grow as the number of participants in the health insurance plans increases. Other fund balances are monitored and managed according to the needs of the individual funds. Operating / Capital Expenditure Accountability The City compares actual expenditures to budget periodically. Individual departments are encouraged to review reports monthly. The Finance department reviews operating revenues and expenditures monthly, recommending adjustments as needed. Reports are provided to Council quarterly. Financial reports for capital projects are provided to Council monthly. City of Allen 31 FY 2005 Budget CITY OF ALLEN ECONOMIC OUTLOOK The City of Allen experienced tremendous growth during the last decade. Recent events have caused an economic slowdown; however, growth is expected to continue at a steady pace for the foreseeable future. Below is a discussion of recent trends, as well as influencing factors on the City's expectations, that form the basis of the assumptions made in projecting major revenue sources. These assumptions affect not only the operating budget for the upcoming year, but also the long term projections as related to debt and capital projects. Economic Outlook Between fiscal years 1995 and 2001, the City of Allen experienced tremendous growth. During that time, the assessed property valuation in Allen increased between 14 percent and 25 percent per year. Growth due to both residential and commercial development contributed significantly to this increase, while property values rose with the economy in general. The population grew between 8 and 13 percent per year, except in 1999 when the population increased by 22 percent over the prior year. Also during this time period, sales tax revenues grew an average of almost 21 % per year, with a low of 9% in FY1995 over FY1994, and a high of 33% in FY2001 when compared with amounts received in FY2000. Recent economic conditions have had a noticeable impact on the City of Allen's budget. Although the City has not seen a decline in actual revenues, the rate of growth has slowed significantly. Sales tax growth slowed from 33% in FY2001 to 8% the following year. The effects of the economic downturn on the technology and telecom industries were a major contributing factor to this decrease locally. Also, in 2002 the population grew by 8%, as compared to 13% in 2001. Assessed values continued to grow at the earlier pace for another couple of years: 21% in 2002, and 18% in 2003. However, the valuation received in July 2003 (for FY2004) was approximately 9% above the 2002 valuation, signaling a slowdown; in 2004, the valuation was about 8% above the prior year. Despite the economic downturn, the City continues to anticipate steady growth, although at a slower pace than in previous years. Several residential developments are in various stages of completion. Recently, there were almost 1,600 residential lots in builders' inventories; about 75% to 80% of those are expected to be occupied by 2005. Another 2,170 are expected to be developed over the next year to two years. In addition, there are several mixed-use developments that will break ground within the next year, including: • Montgomery Farms — 500 acres at the southwest corner of Bethany Road and U.S. Highway 75 will have a shopping center with almost 500,000 square feet and several hundred residences; _ • Allentowne — 250 acres of shops, restaurants, commercial space, and residential at the southwest comer of S.H.121 and U.S.75. • Star Creek — 529 acres on S.H.121 at Chelsea Boulevard, just west of U.S.75 will have about 900 single-family homes and will include a large retail and entertainment district on the south side of S.H.121. As the economic recovery continues, these developments will have a steady impact on the growth of the City of Allen's assessed valuations, population, and sales tax revenues over the next several years. The City will continue to monitor economic conditions, and is prepared to make adjustments as necessary should circumstances change. City of Allen 32 FY 2005 Budget CITY OF ALLEN REVENUE SUMMARY 20042005 FISCAL YEAR The revenue summary section of the budget provides a description and underlying assumptions for the major revenue sources included in the budget. It also includes any significant trends that affect the revenue assumptions in the current and future fiscal years. General Fund Tax Revenue Ad Valorem Taxes Ad Valorem Taxes are the City's largest revenue source; they make up 48.05% of the general fund budgeted revenue and are estimated at $17.4 million for fiscal year 2004-2005. The City's property tax is levied each October 1 on the assessed value listed as of the prior January 1 for all real and certain personal property located in the City. Appraised values are established by the Central Appraisal District of Collin County at 100% of estimated value and certified by the Appraisal Review Board. The assessed value upon which the 2004 levy (for FY 2005) was based is $4,785,147,808. The collection rate is set at 100% and is based on the City's historically high collection rate. The total tax rate was lowered to $.560 per $100 of valuation of which $.35824 per $100 of valuation is for the General Fund operations. The remainder of the tax rate, $.20176 per $100 of valuation, is used for the Debt Service Fund. The City, in an effort to rely less on property taxes has reduced the tax rate the last 12 years. Sales Tax Sales taxes are collected by retailers and remitted to the State Comptroller's Office for the sale of goods and services within the City of Allen. The State returns the portion designated for the City. The City collects 2 cents of the total sales tax collected. One cent is used in the General Fund, and the other 1 cent is split between the Allen Economic Development Corporation and the Allen Community Development Corporation. The City's sales tax collections continue to grow, although at a slower rate than in the last few years, as the economy continues to be sluggish. With the growth in previous years, the City Council has made an effort to use sales tax revenue to reduce the property tax rate for the citizens of Allen. City of Allen 33 FY 2005 Budget Tax Revenues and Tax Rate 20,000 'Q n 15,000 x y I � S 10,000 5,000MWE" � e e 0 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 — General � Debt tTax Rate Sales Tax Sales taxes are collected by retailers and remitted to the State Comptroller's Office for the sale of goods and services within the City of Allen. The State returns the portion designated for the City. The City collects 2 cents of the total sales tax collected. One cent is used in the General Fund, and the other 1 cent is split between the Allen Economic Development Corporation and the Allen Community Development Corporation. The City's sales tax collections continue to grow, although at a slower rate than in the last few years, as the economy continues to be sluggish. With the growth in previous years, the City Council has made an effort to use sales tax revenue to reduce the property tax rate for the citizens of Allen. City of Allen 33 FY 2005 Budget I Sales Tax Sales taxes are collected by retailers and remitted to the State Comptroller's Office for the sale of goods and services within the City of Allen. The State returns the portion designated for the City. The City collects 2 cents of the total sales tax collected. One cent is used in the General Fund, and the other 1 cent is split between the Allen Economic Development Corporation and the Allen Community Development Corporation. The City's sales tax collections continue to grow, although at a slower rate than in the last few years, as the economy continues to be sluggish. With the growth in previous years, the City Council has made an effort to use sales tax revenue to reduce the property tax rate for the citizens of Allen. City of Allen 33 FY 2005 Budget CITY OF ALLEN REVENUE SUMMARY 2004-2005 FISCAL YEAR General Fund Sales Tax $8,000,000 / ■ $7,000,111 /12M ■•111111■100,00 /■100,00 /r `■111111 .1Il ■ ••. 1997 19% ••• 20M 2W1 2" IIt 2W4 11. Franchise Taxes Franchise Taxes are received from specific entities that provide utility services to residents and businesses in the City of Allen. Utilities (electric, telephone, gas, and cable) that operate in the City pay this tax for their use of the City's right of way to run their utility lines. Telephone franchise taxes are based on number of access lines. Other franchise taxes are based on a percentage of gross receipts or units of energy sold. Projections are based on population increase and projected utility use. Franchise fees for fiscal year 2004-2005 are projected at $3.65 million. This represents a 4.70/6 increase from the previous year's revised estimate, reflecting slightly slowed growth compared to previous years. Licenses and Permits Licenses and Permits revenues represent 3.61% of the total projected revenues for the new fiscal year. They are made up of commercial permits, city licensing revenues and inspection fees, and are collected by the Building Inspections department. They include project permits that cover all parts of construction (electrical, plumbing, and mechanical permits and certificate of occupancy fees), specific permits (fences, electric, plumbing, etc.) and service fees (re - inspections, special inspections and special services). Permit activity in FY 2005 is projected to decrease slightly from the 2004 revised estimate. Existing projects have moved forward after a significant slowdown in the prior year. Single-family residential permits are projected to increase as several new subdivisions begin construction. This is offset by multi -family permits, as no activity is projected for FY2005. Commercial permits are expected to increase slightly over FY2004, although new commercial activity continues to occur much more slowly than in prior years due to the current economy. The City is optimistic about the future residential and commercial activity mentioned in the Economic Outlook section. Water and Sewer Fund Water & Sewer collection revenues are the revenues collected for the sale of water and disposal of sewage for residential, commercial and apartment usage. Collections for fiscal year 2004- 2005 are budgeted at $12.3 million for water sales and $6.0 million for sewer charges. Water and sewer revenues are budgeted according to the rate study that was completed in 2003, with rates increasing by an average of 6%. A growth rate of 6% is also factored in; this is in line with projections as reflected in the City's Comprehensive Plan. City of Allen 34 FY 2005 Budget CITY OF ALLEN REVENUE SUMMARY 2004-2005 FISCAL YEAR Water and Sewer Revenues $20,000,000 rA H $15,000,000 d y $10,000,000 e cc $5,0001000 itt $o 1998 1999 2000 2001 2002 2003 2004 2005 ❑Water ❑Sewer Solid Waste Fund These fees are charged for residential, commercial, and apartment garbage collection and solid waste disposal. These fees cover the cost of collection and disposal of this waste by Community Waste Disposal and the North Texas Municipal Water District. Collections for garbage, recycling, commercial collections, and solid waste disposal are projected for fiscal year 2004-2005 at $3.3 million. The slight increase over the FY2004 budget is due to growth. Solid Waste Revenues $4,000,000 a $3,000,000 v $2,000,000 v $1,000,000 $0 1998 1999 2000 2001 2002 2003 2004 R 2005 ® Solid Waste 0 Recycling ■ Hazardous Waste 0 Other City of Allen 35 FY 2005 Budget CITY OF ALLEN COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES FOR FISCAL YEAR 20044005 EXPENDITURES General Government 7,022,669 - 458,268 Enter rise Funds Public Safety Genets Debt W&WIk Solid Drainage GOR 3,078,409 Fund Service Serer Waste Utll Course BEGINNING BALANCE $ 7,996,343 $ 1,840,532 6436162 $ 1,105,80.9 $ 517,fi49 S - - - - GrantAominstra8on - - REVENUES - - ' Transfers Out 1,780,895 - 2,118,477 Ad Valorem Taxes 17,400,418 9,843,610 - - 2,153,281 - Sales Tax 8,096,000 - - 1,350000 - FranchiseTazes 3,647,545 - - - 17,781,816 - Licenses and Permits 1,307,450 - - - - Grants & Contributions - - 1,106,266 $ - - Charges for Services 1,225,382 - 18,579,500 3,343,200 897,090 1,613,026 Fines 1,541,689 - 207,200 - Miscellaneous 32,010 - 153,500 35,000 - Interest Earned 277,495 109,854 141,946 11,577 5,680 - Reimbursements 340,400 - - Operating Transfers In 2.344115 - 40,015 - TOTALREVENUES 36,212,504 9,953.464 19,122,161 3,389,7T7 902,770 1,613,026 TOTAL AVAILABLE $44208847 $11593996 $25558323 $ 4,495,626 $ 1,420,419 $ 1,613,026 EXPENDITURES General Government 7,022,669 - 458,268 Public Safety 16.201,661 - - - - - Public Works 3,078,409 - 11,701,790 3,365.360 737,544 - Culture&Recreaton 6,425,984 - - - - 1,613,026 Community Development 1,702,886 - - - - - GrantAominstra8on - - - - - ' Transfers Out 1,780,895 - 2,118,477 24,000 137,200 - Debt Service - 10,146,411 2,153,281 - - Capital Projects 1,350000 - 50.000 TOTAL EXPENDITURES 36,212,504 10,146,411 17,781,816 3,389,360 924,744 1,613,026 ENDING BALANCE $ 7,996,343 $ 1,447,585 $ 7,776,507 $ 1,106,266 $ 495.675 $ Distribution of Revenues - All Funds Ad Valorem Taxes Operating Transfers 29,68% In Reimbursements 4'60% 0.42% Interest Eamed 0.86% Miscellaneous Sales Tax .94 % 17.58% Fines 1.91 % Franchise Taxes 3.97% Licenses and Permits Charges for Grants& 1.42% Services Contributions 36.35% 2.23% City of Allen 36 FY 2005 Budget CITY OF ALLEN COMBINED BUDGET SUMMARY OF REVENUES AND EXPENDITURES FOR FISCAL YEAR 2004-2005 S ectal Revenue Internet S*Mce Funds Component Units Total Perks& Recreation Antenna Hotel Rental Occu . Taz Granb Vehicle Risk R I. M Economic Community Develo ment Develo ment All Funds 2004-2006 $ 90,333 $ 214,815 $ 74,694 $ $ 4,022,486 $ 487,757 $ J,651,e96 $ WI,UJL $ [a,Jeu,Jae 27,244,028 - - - - - - 4,022,000 4,022,000 16,140,000 - - - - - - - 3,647,545 - - - - 131,000 - - - 1,307,460 - - - 2,047,004 - - - - 2.047,004 1,853,576 - - - 1,104,813 4,749,987 - - 33.366,574 - - - - - - - - 1.748,889 108,394 269,303 253,860 - - - - - 852,067 2,815 4,620 992 - 91,106 12,555 53,870 74,205 786,715 - - - 47,626 - - 388,026 1,450,300 381,945 253,860 2531]8 526,599 174400 2,750,825 2,940,682 4,262,008 3,415,085 273,923 254852 22182 1,195,919 4,884,568 4,W5,870 4,0 m,2 D 91,790,306 $ 90,415 $ 106,793 $ 75,686 $ $ 4,691,786 $ 828,409 $ 4,986,893 $ 1,787,455 $ 31,389,813 $ 3,505,418 $ 488.738 $ 329,646 $ 2,300,182 $ 5.218,385 $ 5,472,325 $ 7,737 718 $ 4,728,137 $ 116,670,686 - - - - - 4,643,916 2,722,825 - 14,847,678 - - - - 320,173 - - 16,521,834 - - - - 131,000 - - - 19,014,103 3,415,003 381,945 253,860 - 75,426 - - - 12,165,244 - - - 260,000 - - 476,655 2,439,541 - - - 2,040,182 - - - - 2,040,182 - - - - - 28,000 36,000 4,124,572 - - - - - 843,027 13.142,719 1,585,000 2,985,000 3,415,003 381,945 253,860 2,300,182 526,599 4,643,916 2,750,825 2,940,682 87,280,873 $ 90,415 $ 106,793 $ 75,686 $ $ 4,691,786 $ 828,409 $ 4,986,893 $ 1,787,455 $ 31,389,813 Distribution of Expenditures - All Funds Capital Projects Debt Service 3.42% 15.06% 1- General Government 17.01% Transfers Out 4.73% Grant Adminstration 2.34% Community Developmen 2.80% Culture & Recrea 13.93% Public Warks 21 .78 % 18.93% City of Allen 37 FY 2005 Budget City of Allen Organizational Chart City of Allen 38 FY 2005 Budget CITY OF ALLEN STAFFING FISCAL YEAR 2004.2005 Solid Waste Fund ORIGINAL ORIGINAL PROPOSED Increase (Decrease) General Fund 2002.2003 2003-2004 2004.2005 FY2004 to FY2005 City Secretary 3.00 2.00 2.00 - Municipal Court 8.00 9.00 9.00 - City Administra9on 9.50 8.50 9.00 0.50 I.T. 5.00 5.00 5.00 - Human Resources' 4.50 5.00 4.00 (1.00) Internal Services - - - - Police 115.00 116.00 121.00 5.00 Packs & Recreation 53.25 48.25 51.25 3.00 Library 20.75 21.25 28.73 7.48 Fire 84.00 86.00 87.00 1.00 Building & Code Compliance 18.00 18.00 16.00 (2.00) Planning & Development 7.00 7.00 10.00 3.00 Community Services 23.00 23.00 25.00 2.00 Finance 12.75 12.75 12.75 - Solid Waste Fund 5.00 5.00 5.00 - Drainage Fund 6.00 6.00 6.00 - Go8 Course Fund" - - 25.00 25.00 Parks & Rec. Special Revenue Fund 58.60 60.60 64.98 4.38 Economic Development Fund 3.00 3.00 3.00 - Risk Management Fund' 1.00 1.00 2.00 1.00 COAST- 1.00 Total City of Allen Employees all Funds 502.35 502.85 555.21 52.36 All positions are shown as full-time equivalents (FTE). Risk Manager moved from General Fund to Risk Management Fund. Decision pending on whether these are contracted out. "' Combined with Parks Special Revenue Fund. City of Allen 39 FY 2005 Budget CITY OF ALLEN CITY OF ALLEN GENERALFUND REVENUE AND EXPENDITURE SUMMARY FISCAL YEAR 2004-2005 BEGINNING FUND BALANCE REVENUES Ad Valorem Taxes Sales Tax Franchise Taxes Licenses and Permits Contributions Charges for Services Fines Miscellaneous Interest Earned Reimbursements Operating Transfers In Capital Leases TOTAL OPERATING REVENUES Grant Administration TOTAL GENERAL FUND REVENUES 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET $ 6,956,066 $ 6,512,574 $ 7,377,748 $ 7,996,343 14,682,974 16,201,630 16,249,705 17,400,418 6,786,388 7,225,000 7,300,040 8,096,000 3,303,614 3,341,006 3,480,861 3,647,545 1,364,938 1,266,350 1,308, 024 1,307,450 7,733 - 4,078 - 988,212 1,129,200 1,130,279 1,225,382 1,428,274 1,378,300 1,478,800 1,541,689 124,961 45,935 34,317 32,010 200,310 182,000 234,818 277,495 353,280 318,110 381,185 340,400 2,257,646 2,272,566 2,280,067 2,344,115 6,789 $ 31,505,119 $ 33,360,097 $ 33,882,174 $ 36,212,504 794,840 1,220,805 443,724 $ 32,299,959 $ 34,580,902 $ 34,325,898 $ 36,212,504 TOTAL AVAILABLE $ 39,256,025 $ 41,093,476 $ 41,703,646 $ 44,208,847 EXPENDITURES General Government 5,938,342 7,140,541 6,940,453 7,022,669 Public Safety 13,551,577 14,343,630 14,803,536 16,201,661 Public Works 2,444,026 2,974,148 2,866,060 3,078,409 Culture & Recreation 5,026,396 5,611,594 5,591,121 6,425,984 Community Development 1,492,953 1,564,841 1,557,992 1,702,886 TOTAL OPERATING EXPENDITURES $ 28,453,294 $ 31,634,754 $ 31,759,162 $ 34,431,609 FUND BALANCE BEFORE TRANSFERS a GRANTS $ 10,802,731 $ 9,458,722 $ 9,944,484 $ 9,777,238 Transfers Out $ 2,399,842 $ 1,125,000 $ 1,175,000 $ 1,780,895 Grant Administration $ 1,025,141 $ 1,659,094 $ 773,141 $ TOTAL GENERAL FUND EXPENDITURES $ 31,878,277 $ 34,418,848 $ 33,707,303 $ 36,212,504 ENDING FUND BALANCE $ 7,377,748 $ 6.674,628 $ 7,996,343 $ 7,996,343 DAYS OPERATIONAL EXPENSES IN RESERVE Fund Balance Required: 60 days operational expenses 80.6 $ 5,952,740 City of Allen 41 FY 2005 Budget CITY OF ALLEN GENERAL FUND REVENUE FY 2004-2005 EXPENDITURES BY FUNCTION FY 2004-2005 Community Development Transfers Out 4.70% 4.92% Culture 8 Recreation General Government 17.75% 19.39% Public Works 8.50 Public Safety 44.74% City of Allen 43 FY 2005 Budget Franchise Taxes Licenses and Permits 10.07% 3.61% Charges for Senices Sales Tax 3.36% 22.3690 Ross 4.26% Miscellaneous 0.09% Interest Earned Reimbursements 0.94% Ad Valorem Taxes Operating Transfers In 48.05% 6.47% EXPENDITURES BY FUNCTION FY 2004-2005 Community Development Transfers Out 4.70% 4.92% Culture 8 Recreation General Government 17.75% 19.39% Public Works 8.50 Public Safety 44.74% City of Allen 43 FY 2005 Budget REVENUE - DETAIL Current Delinquent Penalty & Interest Miscellaneous Rollback SALES TAX Municipal Sales Tax Mixed Drink Tax FRANCHISE TAXES CITY OF ALLEN GENERALFUND REVENUES FISCAL YEAR 2004.2005 2002-2003 2003-2004 ACTUAL BUDGET $ 14,299,502 $ 15,924,931 $ 280,733 216,699 97,739 60,000 5,000 2003-2004 2004-2005 AMENDED BUDGET 15,924,931 $ 17,142,313 216,699 116,855 60,000 60,000 48,075 - 81,250 SUBTOTAL $ 14,682,974 $ 16,201,630 $ 16,249,705 $ 17,400,418 6,740,270 46,118 7,180,000 45,000 7,250,000 50,040 8,044,000 52,000 SUBTOTAL S 6,786,388 $ 7,225,000 $ 7,300,040 $ 8,096,000 Electric 2,015,444 2,139,676 2,210,251 2,305,750 Gas 347,336 339,430 339,430 418,785 Communication 386,060 309,000 309,000 331,785 Cable 324,560 333,000 333,000 357,170 Solid Waste 193,705 180,000 249,600 194,575 Public Education Govt Access Fee 36,509 39,900 39,580 39,480 SUBTOTAL $ 3,303,614 $ 3,341,006 It 3,480,861 $ 3,647,545 PERMITS & LICENSES Single Family Permits 833,589 858,000 709,377 840,000 Mufti -Family Permits 136,000 - 176,000 - Commemial Permits 111,318 150,000 150,000 187,500 Building Permits -Other 139,523 120,000 120,000 130,000 Tree Permits 600 11500 6,100 1,500 Uniform Fire Code Permits 19,045 16,000 16,000 18,000 Health Permits 31,901 30,000 31,767 33,000 Sign Permits 28,780 30,400 29,000 35,000 Clearing & Grading Permit 850 1,000 1,400 1,000 Development Permits 1,700 1,800 2,200 1,800 Animal Licenses 33,672 32,000 35,000 34,000 Licenses & Registrations 27,960 25,650 31,180 25,650 SUBTOTAL $ 1,364,938 $ 1,266,350 $ 1,308,024 111 1,307,450 CONTRIBUTIONS Donations/Sponsorships 7,733 4,078 SUBTOTAL $ 7,733 $ - $ 4,078 It - CHARGES FOR SERVICE Court Fees 27,754 28,700 28,700 29,560 Local Forfeitures (Bonds) 11,999 - - - Teen Court 1,560 800 1,200 1,200 Arrest Fees 62,772 67,400 67,400 69,422 Alarm Registration Fees 97,815 100,000 100,000 100,000 City of Allen 44 FY 2005 Budget CITY OF ALLEN GENERALFUND REVENUES FISCAL YEAR 2004-2005 FINES & FORFEITURES Court Fines 1,351,049 2002-2003 2003-2004 2003-2004 2004-2005 14,000 ACTUAL BUDGET AMENDED BUDGET CHARGES FOR SERVICE - cont. 70,000 SUBTOTAL $ 1,428,274 $ 1,378,300 $ 1,478,800 $ Police Reports 7,242 7,000 91000 9,000 Finger Print Revenue 6,950 5,500 7,500 7,500 Reproduction Revenues 3,370 3,000 4,644 5,000 Ambulance Services 407,703 400,000 430,000 450,000 Fire Reinspections 2,714 11000 11000 1,500 Reinspection Fees 184,395 265,000 203,635 265,000 Zoning/Platting/Admin Fees 64,513 45,000 65,000 75,000 Sale Of Materials 236 - - - Inspection Fees 109,054 205,800 205,800 205,800 Special Activities/Recreation Fees 135 6,400 6,400 SUBTOTAL $ 988,212 $ 1,129,200 $ 1,130,279 $ 1,225,382 FINES & FORFEITURES Court Fines 1,351,049 1,299,300 1,398,800 1,454,689 False Alarm Fines 25,975 14,000 15,000 17,000 Library Fines 51,250 65,000 65,000 70,000 SUBTOTAL $ 1,428,274 $ 1,378,300 $ 1,478,800 $ 1,541,689 MISCELLANEOUS Sale of Land/Buildings 5,800 - - - Auction Revenue 24,157 20,000 3,141 1,500 Interest 200,310 182,000 234,818 277,495 Street Light Surcharge 17,828 24,945 20,000 30,000 Miscellaneous 77,176 990 11,176 510 SUBTOTAL $ 325,271 $ 227,935 $ 269,135 $ 309,505 REIMBURSEMENTS School Resource Officer 243,505 302,710 259,625 245,000 Street Sign Reimbursement 13,768 15,000 61000 10,000 Other Reimbursements 96,007 400 115,560 85,400 SUBTOTAL $ 353,280 $ 318,110 $ 381,185 $ 340,400 OTHER FINANCING SOURCES Operating Transfer In 2,257,646 2,272,566 2,280,067 2,344,115 Capital Leases 6,789 72,109 39,479 - SUBTOTAL $ 2,264,435 $ 2,272,566 $ 2,280,067 $ 2,344,115 TOTAL OPERATING REVENUE $ 31,505,119 $ 33,360,097 $ 33 882,174 $ 36,212,504 GRANT ADMINISTRATION Library Grant Funds 37,541 37,263 42,009 - Misc Grants 4,429 72,109 39,479 - Police Grants 187,767 553,433 75,626 - Parks Grant 565,103 558,000 286,610 SUBTOTAL 794,840 1,220,805 443,724 - TOTAL GENERAL FUND REVENUE S 32,299,959 $ 34,580,902 $ 34,325,898 $ 36,212,504 City of Allen 45 FY 2005 Budget CITY OF ALLEN TAX STRUCTURE FISCAL YEAR 2004-2005 ASSESSED VALUE - 2004 Tax Year REVENUE AT $.560 PER $100 VALUATION CONTRIBUTION TO DEBT SERVICE CONTRIBUTION TO GENERAL FUND 100.0% COLLECTION RATE $ 4,785,147,808 $ 26,796,828 $ 9,654,515 $ 17,142,313 TAX RATE DISTRIBUTION RATE PERCENT AMOUNT GENERAL FUND 0.35824 63.97% $ 17,142,313 DEBT SERVICE FUND 0.20176 36.03% 1:14,515 0.56000 100.00% $ 28,796,828 City of Allen 46 FY 2005 Budget CITY OF ALLEN REVENUE ASSUMPTIONS FISCAL YEAR 2004-2005 Assumptions Used for Projecting 2004-2005 Revenues 1. Tax rate used = $ .560 - Based upon final FY05 appraised value of $4,785,147,808 (7.9% increase) - FY04 Final assessed value = $4,432,999,647 2. Growth in sales tax revenue of 10.9% over FY04 revised budget - FY2004 sales taxes through July are 5.7% greater than the same period FY03 3. Overall City growth - FY05 Residential growth projected at 1,400 permits - FY05 Commercial growth projected at 25% for anticipated development - FY05 Multi -family growth projected at "zero" based upon discussions with developers 4. Population - FY05 approximately 73,643 5. Franchise fees TU electric franchise projected at a 4.78% increase over the revised FY04 budget CoSery and GCEC electric franchises projected at a combined 1.75% increase over the revised FY04 budget TXU gas franchise projected at 23.4% increase over the revised FY04 budget CoSery gas franchise projected at a 23.4% increase over the revised FY04 budget Note: The commodity price of natural gas increased approximately 26% to 30% from July 2003 to July 2004. Population growth of 7.3% plus anticipated increase of 18.1%in commodity prices and overall gas bills results in 23.4% increase. SWB Communications - Access line fees projected at an increase of 7.3% Access line fees for other providers projected at 7.3% above revised FY04 and 7.3% above original FY04 Cable franchise fees projected at 7.3% above revised FY04 City of Allen 47 FY 2005 Budget CITY OF ALLEN GENERALFUND EXPENDITURE BY FUNCTION FISCAL YEAR 2004-2005 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET GENERALFUND General Government City Secretary 298,703 201,370 204,167 216,818 Municipal Court 442,638 662,625 759,155 560,718 City Administration 717,334 741,107 732,374 828,125 Information Technology 796,545 841,403 886,519 887,284 Human Resources 429,909 517,158 521,516 491,060 Internal Services 1,853,019 2,544,490 2,216,559 2,279,341 Building Maintenance 582,695 718,314 729,104 823,041 Finance 817,499 914,074 891,059 936,282 Total General Government $ 5,938,342 $ 7,140,541 $ 6,910,453 $ 7,022,669 Public Safety: Police 7,563,954 7,867,717 8,114,718 8,942,236 Fire 5,987,623 6,475,913 6,688,818 7,259,425 Total Public Safety $ 13,551,577 $ 14,343,630 $ 14,803,536 $ 16,201,661 Y117R.1rdM Community Services Administration 260,613 271,265 275,596 285,242 Streets 765,462 909,779 893,298 895,745 Engineering 1,417,951 1,793,104 1,697,166 1,897,422 Total Public Works $ 2,444,026 $ 2,974,148 $ 2,866,060 $ 3,078,409 Culture & Recreation: Parks & Recreation 3,776,986 4,285,254 4,262,236 4,642,218 Library 1,249,410 1,326,340 1,328,885 1,783,766 Total Culture & Recreation $ 5,026,396 $ 5,611,594 $ 5,591,121 $ 6,425,984 Community Develooment: Building & Code Compliance 994,100 1,040,618 1,050,590 963,237 Planning & Development 498,653 524,223 507,402 739,649 Total Community Development $ 1,492,953 $ 1,564,841 $ 1,557,992 $ 1,702,886 TOTAL OPERATING EXPENDITURES $ 28,453,294 $ 31,634,754 $ 31,759,162 $ 34,431,609 Total Grant Administration $ 1,025,141 $ 1,659,094 $ 773,141 $ - Total Transfers Out $ 2,399,842 $ 1,125,000 $ 1,175,000 $ 1,780,895 TOTAL GENERAL FUND EXPENDITURES $ 31,878,277 $ 34,418,848 $ 33,707,303 $ 36,212,504 Beginning in FY2005, Grants are accounted for in a separate fund. See "Grants" tab. City of Allen 48 FY 2005 Budget CITY OF ALLEN EXPENDITURE CLASSIFICATION AS A PERCENT OF TOTAL GENERAL FUND BUDGET FISCAL YEAR 2004-2005 Personnel Services $ 20,602,400.00 64.63% $ 22,552,114.00 Operations 7,722,886 2003-2004 7,639,129 Debt Payments 754,821 2002-2003 %OF REVISED %OF 2004-2005 %OF CLASSIFICATION ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET Personnel Services $ 20,602,400.00 64.63% $ 22,552,114.00 Operations 7,722,886 24.23% 7,639,129 Debt Payments 754,821 2.37% 833,752 Professional Services 1,094,349 3.43% 1,213,263 Capital 678,680 2.13% 695,904 Grant Administration 1,025,141 3.22% 773,141 TOTAL $ 31,878,277 $ 33,707,303 66.91% $24,781,059.00 68.439/6 22.66% 8,834,801 24.40% 2.47% 925,060 2.55% 3.60% 1,324,954 3.66% 2.06% 346,630 0.96% 2.290/6 - 0.00% $ 36,212,504 General Fund Expenditures By Classification Operations 24.40% Debt Payments 2.55% Professional Services 3.66% Capital Personnel 0.96% Services 68.43% City of Allen 49 FY 2005 Budget CITY OF ALLEN CITY SECRETARY DIVISIONS CITY SECRETARY 001-1000-411 MAYOR & COUNCIL 001-1010-411 City Secretary Senior Administrative Assistant 1 CITY OF ALLEN FY 2004-2005 City of Allen 51 FY 2005 Budget 'FUND DEPARTMENT ACCOUNT j GENERAL FUND CITY SECRETARY 001-1000-411 DEPARTMENT DESCRIPTION The City Secretary's Office is responsible for the administration of city elections, citywide Records Management Program, and the annual Board and Commission appointment process. The Office operates the Municipal Records Center for the storage of inactive city records until such time as those records may be disposed of and to identify, preserve, and serve as custodian of the city's historical records. PROGRAM NARRATIVE Accomplishments for FY2004: Administered the May 15, 2004, General and Special Election in accordance with State Law. :• Established an orientation program for newly appointed and reappointed Board and Commission members. Formalized a citywide Open Government Policy. Maintained adequate Records Center; disposed of city records in accordance with the Texas State Library requirements. Conducted annual open records and open meetings training program for city personnel. :• Coordinated the creation of the Administrative Support Team. Objectives for FY 2005: Respond promptly to requests for documents so that customers receive information in a timely manner. :• Publish legal notices to satisfy State law • and to inform the public through print media. Maintain official City Records to ensure the • efficient retrieval of those records. ❖ Administer City Elections in accordance with State Law being unbiased and ethical in the process. Provide increased support for the records management program ensuring compliance with the Texas State Library guidelines for records management. :• Complete the feasibility study of implementing a citywide imaging program per the strategic plan. • Reformatted the City of Allen's Code of Continue the program to encourage and : • Ordinances. increase voter participation in city elections. Established committee to research the • feasibility of implementing a citywide imaging v Continue annual open records and open program. meetings training program for city personnel. ❖ Continued a program to encourage and increase voter participation in city elections through utility billing inserts and the display of street pole banners. City of Allen 52 FY 2005 Budget FUND GENERAL FUND DEPARTMENT CITY SECRETARY 2003-2004 ACCOUNT 001-1000-411 EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 BUDGET ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Salaries 152,128 89,405 93,200 Personnel Services 191,810 114,864 118,582 124,626 Operations 106,893 86,506 85,585 92,192 Professional Services - - - - Capital - - - - DEPARTMENT TOTAL $ 298,703 $ 201,370 $ 204,167 $ 216 818 PERSONNEL SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 8,018 ACTUAL BUDGET AMENDED BUDGET FULL TIME Long -Term Disability 291 278 251 City Secretary 1 1 1 1 Deputy City Secretary .1 0 0 0 Senior Administrative Assistant 1 1 1 1 TOTAL FULL TIME 3 2 2 2 EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 152,128 89,405 93,200 96,979 Longevity 1,372 480 480 576 Overtime 265 - - - FICA Expenses 11,732 6,855 7,071 7,336 TMRS Expenses 15,366 8,827 8,959 9,863 Worker's Comp Expenses 402 306 281 322 Health Insurance 9,116 7,582 7,186 8,018 Dental Insurance 815 796 793 876 Long -Term Disability 291 278 251 260 Life Insurance 323 335 280 276 Flexible Spending 81 120 SUBTOTAL $ 191,810 $ 114,864 $ 118,582 $ 124,626 OPERATIONS Conferences & Training 26,310 28,200 23,995 27,045 Dues & Subscriptions 29,956 3,502 3,502 987 Mileage 381 500 500 300 Printing & Reproduction 3,236 2,750 2,750 2,700 Advertising 5,418 5,000 5,000 5,000 Meeting & Receptions 16,589 12,000 14,000 16,000 Ordinance Codification 2,933 4,500 7,100 14,000 Miscellaneous Oper. Exp. 44 400 400 250 City of Allen 53 FY 2005 Budget FUND GENERAL FUND DEPARTMENT CITY SECRETARY ACCOUNT 001-1000-411 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET OPERATIONS - cont. Office Supplies 2,822 3,700 3,700 3,700 Computer Supplies 2,230 1,994 1,599 1,750 Boards & Commissions 4,669 6,500 6,500 6,500 Small Tools & Minor Equipment - - 1,079 - Equipment Maintenance 1,584 2,500 500 1,000 Professional Services 405 1,200 1,200 1,200 Mayor/Council Salaries 1,790 2,160 2,160 2,160 Election Expenses - 7,067 11,000 11,000 9,000 Records Management Exp. 1,459 600 600 600 SUBTOTAL $ 106,893 $ 86,506 $ 85,585 $ 92,192 DEPARTMENT TOTALS $ 298,703 $ 201,370 $ 204,167 $ 216,818 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen 54 FY 2005 Budget MUNICIPAL COURT DIVISION MUNICIPAL COURT 001-1200-412 Finance Director Municipal Court Coordinator 1 Senior Deputy Deputy Court Warrant OfficeY' Court Clerk Clerk � 1 5 ` Also reports to Patrol Services Captain in Police Division CITY OF ALLEN FY 2004-2005 City of Allen 55 FY 2005 Budget FUND DEPARTMENT ACCOUNT GENERALFUND MUNICIPAL COURT 001-1200-412 DEPARTMENT DESCRIPTION The Municipal Court is responsible for the maintenance of court records on the disposition of cases, the issuance of warrants for those individuals who do not meet their obligations to the court, and the collection of fines. PROGRAM NARRATIVE Accomplishments for FY2004: Received Juvenile Accountability Incentive • Block Grant in the amount of $5,995 with the City to provide an additional $599 to aid in the administration of our Teen Court program and other aspects of our Juvenile Crime Diversion Program. ee Upgraded the Court computer system to PCSS. Included training for all Municipal Court staff. Hired a Warrant Officer/Bailiff to provide • courtroom security and to serve warrants to delinquent ticket holders. Implemented a "warrant round up" to collect on outstanding warrants. Objectives for FY 2005: Investigate possibility of paying court fines over the telephone and/or internet Implement processes to improve warrant • collections by serving current warrants. Explore potential of expanding community service program. :• Identify opportunities and implement procedures to improve court operations such as automating the �ury selection program. Continue to identify and implement methods • to improve customer service in municipal court. •:• Complete and implement standard operating procedures manual for the municipal court ❖ Upgrade existing court computer system with additional modules from PCSS, such as data imaging and Autosite hand held ticket writers. Major Budget Items: S• Staff plans to purchase the Autocue hand held ticket writers in late 2004 with Court Technology Revenue. City of Allen 56 FY 2005 Budget RALFUND NDITURE SUMMARY 3IFICATION inel Services dons sional Services I DEPARTMENT TOTAL ONNEL SUMMARY TIME pal Court Administrator Deputy Court Clerk ( Court Clerk (Warrant) Officer TOTAL FULL TIME DEPARTMENT MUNICIPAL COURT 2003-2004 ACCOUNT 001-1200-412 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET 387,915 462,837 425,834 485,244 39,703 38,868 90,890 53,212 15,020 10,420 10,420 17,202 - 1 cn cnn O» M t r ncn 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET 1 1 1 1 1 1 1 1 5 5 5 5 1 1 1 1 XPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 20042005 ACTUAL BUDGET AMENDED BUDGET )ERSONNEL SERVICES ialaries 291,725 338,994 308,552 352,454 .ongevity 1,676 1,372 1,428 1,360 )vertime 783 1,000 12,000 3,000 ICA Expenses 21,642 25,095 23,335 26,192 "MRS Expenses 29,383 33,323 30,257 35,771 Norker's Comp Expenses 783 2,940 1,462 2,801 iealth insurance 37,400 54,058 43,474 56,868 )ental Insurance 3,011 4,251 3,708 4,823 .ong-Term Disability 757 934 794 941 .ife Insurance 755 870 675 734 :lexible Spending 149 300 SUBTOTAL $ 387,915 E 462,837 E 425,834 E 485,244 )PERATIONS )onferences &Training 2,842 3,500 6,500 7,515 )ues & Subscriptions 777 825 825 1,000 Aileage 280 500 500 500 Nothing and Uniforms - 1,845 1,345 - rrinting & Reproduction 7,739 10,000 9,700 9,700 Ulvertising - - 500 500 fury Fees 2,916 4,000 4,000 4,000 .een Court Expenses - 1,000 City of Allen 57 FY 2005 Budget FUND GENERAL FUND DEPARTMENT MUNICIPAL COURT ACCOUNT 001-1200-412 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET OPERATIONS - cont. Court Security-Bailiff 18,225 - 15,320 - Gasoline - 500 300 - Vehicle Replacement Ekpense - 3,050 3,050 7,097 Office Supplies 4,633 5,648 5,400 5,400 Small Tools & Minor Equipment 2,291 7,000 41,450 15,000 Vehicle Maintenance - 500 500 - Equipment Maintenance - 1,500 1,500 1,500 SUBTOTAL $ 39,703 $ 38,868 $ 90,890 $ 53,212 PROFESSIONAL SERVICES Professional Services 9,863 5,420 5,420 10,202 Credit Card Costs 5,157 5,000 5,000 7,000 SUBTOTAL $ 15,020 $ 10,420 $ 10,420 $ 17,202 CAPITAL I Vehicles - 25,500 20,671 - Machinery & Equipment - 5,000 38,607 - Computer Equipment 120,000 172,733 5,060 SUBTOTAL $ - $ 150;500 $ 232,011 $ 5,060 DEPARTMENT TOTALS $ 442,638 $ 662,625 $ 759,155 $ 560,718 `A corresponding revenue dedicated for this use is budgeted in General Fund revenues. CAPITAL EXPENDITURES LIST - 2004-2005 QUANTITY BUDGET COMPUTER EQUIPMENT Licenses-Court Computer System 2 5,060 TOTAL CAPITAL $ 5,060 City of Allen 58 FY 2005 Budget CITY ADMINISTRATION DIVISIONS CITY ADMINISTRATION 001-1501-413 PIO 001-1530-0413 City Manager 1 Executive Assistant to CM Part-time Assistant 1 City Manager .5 Assistant City Manager Senior Administrative Public Information Assistant Officer 1 1 Executive Producer 1 Video Production Assistant 1.5 CITY OF ALLEN FY 2004-2005 Intern City of Allen 59 FY 2005 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND CITY ADMINISTRATION 001-1500-413 DEPARTMENT DESCRIPTION The City Manager serves under the policy direction of the City Council and is responsible for making recommendations to the Council concerning policies and programs and developing methods to ensure the efficient operation of city services. The office of the City Manager coordinates and administers the implementation of ordinances, policies and procedures that will provide for the orderly, positive and planned growth and development of the City of Allen. PROGRAM NARRATIVE Accomplishments for FY 2004: Continued implementation of the City • Council's Strategic Plan through facilitating the annual workshop meeting and ensuring goals are accomplished. Continued the City of Allen's commitment to service excellence through the employee P.R.I.D.E. program. The organizational values P.R.I.D.E. stand for People First, Respect, Integrity, Deliver, and Excel. A total of 75% of employees have received an "On the Spot Award" for displaying these values in their service delivery to citizens and co-workers. Ensured the City of Allen is prepared to respond to emergency situations by continued participation in regional Homeland Security efforts. Provided oversight in various construction projects including Allen Civic Plaza, Library and Civic Auditorium, Allen Station Park Phase Il, and Alma and Bethany Drive expansion projects. Prepared the annual budget with a reduction of the tax rate for the eleventh straight year. :• The Public Information Office's City 6 GOA - TV received twelve awards including first place finishes for the 2002 Allen USA Celebration video, the New Employee Orientation video, the Access Allen news magazine show, the National Night Out 2003 video, the Great Pet Population Explosion Public Service Annpuncement, and the City's annual budget video. Objectives for FY 2005: Continue to identify and participate in mutually favorable partnerships with other public and private organizations in order to better provide services and benefits to the City of Allen Continue to execute the policies and • directives of the City Council in the areas of communications and City operations. ❖ Continue to offer employees professional growth and development opportunities while identifying outlets to celebrate organizational successes. :• Encourage creativity, flexibility and accessibility in responding to customers' requests. Maintain fiscally responsible policies and procedures to continue to operate the City of Allen in a cost efficient manner. •Enhance citizen communications through the website, newsletters, and town hall meetings in order to provide timely information. City of Allen 60 FY 2005 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND CITY ADMINISTRATION 001-1500-413 EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 622,573 629,362 619,506 731,022 Operations 77,745 63,245 67,481 71,103 Professional Services 1,950 4,500 9,987 8,000 Capital 15,066 44,000 35,400 18,000 DEPARTMENTTOTAL $ 717,334 $ 741,107 $ 732,374 § 828,125 PERSONNEL SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET FULL TIME City Manager 1 1 1 1 Assistant City Manager 1 1 1 1 Executive Assistant to City Manager 2 2 1 1 Senior Administrative Assistant 1 1 1 1 Public Information Officer 1 1 1 1 Executive Producer 1 1 1 1 Video Production Assistant 1 1 1 1 TOTAL FULL TIME 8 8 7 7 PART-TIME Intern City Manager's Office 1.0 0.0 1.0 1.0 Temporary Assistant City Manager 0.5 0.5 0.5 0.5 Video Production Assistant 0.0 0.0 0.0 0.5 TOTAL PART TIME 1.5 0.5 1.5 2.0 EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 472,977 481,463 459,760 562,125 Longevity 1,452 1,740 1,672 1,816 Overtime 7,104 3,000 .18,000 18,000 Deferred Compensation 7,512 7,619 7,829 8,610 FICA Expenses 32,046 32,404 33,840 32,209 TMRS Expenses 49,337 47,040 45,663 50,564 Worker's Comp Expenses 1,311 1,687 1,446 1,708 Health Insurance 39,264 42,292 39,842 43,762 Dental Insurance 3,334 3,585 3,407 4,044 Long -Term Disability 1,258 1,442 1,054 1,031 Life Insurance 1,578 1,690 1,343 1,353 Flexible Spending - - 250 400 Car Allowance 5,400 5,400 5,400 5,400 SUBTOTAL $ 622,573 $ 629,362 $ 619,506 $ 731,022 City of Allen 61 FY 2005 Budget FUND GENERAL FUND DEPARTMENT CITY ADMINISTRATION ACCOUNT 001-1500413 - 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET OPERATIONS Conferences & Training 8,328 11,900 9,100 12,960 Dues & Subscriptions- 5,714 6,535 7,248 6,910 Mileage 349 660 300 200 Clothing and Uniforms - 200 200 200 Printing & Reproduction 16,279 20,600 22,000 13,070 Advertising 583 600 7,600 5,200 AudiolVisual Expenses 27,249 2,500 6,350 16,120 Board/Commission Training 2,082 3,450 2,200 2,200 Miscellaneous Oper. Exp. 120 900 33 33 Gasoline - - 300 500 Lease Expenses 4,890 8,000 4,150 4,500 Office Supplies 4,649 6,500 6,500 5,200 Computer Supplies 353 400 100 1,600 Small Tools & Minor Equip 7,149 1,000 5001 2,310 Vehicle Maintenance 900 100 SUBTOTAL $ 77,745 $ 63,245 $ 67,481 $ 71,103 PROFESSIONAL SERVICES Professional Services 1,950 4,500 9,987, 81000 SUBTOTAL !17- 1,950 $ 4,500 $ 9,987 $ 8,000 CAPITAL OUTLAY Machinery and Equipment 15,066 44,000 35,400 18,000 SUBTOTAL $ 15,066 $ 44,000 $ 35,400 $ 18,000 DEPARTMENT TOTALS $ 717,334 $ 741,107 $ 732,374 $ 828,125 CAPITAL EXPENDITURES LIST 2004-2005 QUANTITY BUDGET MACHINERY AND EQUIPMENT Council Chamber Cameras 3 18,000 TOTAL CAPITAL $ 18,000 City of Allen 62 FY 2005 Budget INFORMATION TECHNOLOGY (IT) DIVISIONS IT ADMINISTRATION 001-1610-413 IT INTERNAL ITEMS 001-1620-413 City Manager IT Director 1 AS400 Analyst IT Specialist 1 1 IT Systems Administrator IT Technician t 11 CITY OF ALLEN FY 2004-2005 City of Allen 63 FY 2005 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND IT 001-1600-413 DEPARTMENT DESCRIPTION The I.T. (Information Technology) Department provides support to internal computer users so they can perform their daily job duties. I.T. also provides support to Emergency Services dispatching systems for continued support to the community. PROGRAM NARRATIVE Accomplishments for FY 2004: Expanded users on the email server by providing email accounts to all Fire Fighters and Police Officers. ❖ Through an agreement with CCCC, there is fiber to most city facilities on the East side of town. We have completed putting the conduit into the ground for building entrances and should be completing the fiber installation by August 2004. We will convert our current routers running the T1 lines and install fiber cards in those routers to save cost. Purchased additional software licenses to • continue with compliance of software license agreements with Microsoft. • Upgraded DASD and memory on our AS/400 to keep in it service for 24 more months. Replaced the IBM line printer in the Finance • area on the 2n0 floor of City Hall to keep productivity high. Replaced the line printer in Building and • Code for efficiency purposes. :• Installed software to hold staff accountable • for internet usage by tracking the amount of time spent on the internet and the sites visited. Objectives for FY 2005: :• Install in house spam filtering software to better keep email spam from entering the workplace. :• Upgrade hard drives on several servers to ensure space for future growth. Install a new internet connection to City Hall so the current internet connection can be dedicated to the Library patrons. This will include a new firewall and VPN support. :• Purchase a HP storage works ultrim tape drive to improve backup efficiencies. This will enable us to backup all data nightly instead of rotating backups. Install an EPO server for pushing software out remotely instead of having to visit every desktop in the City for upgrades and maintenance. Major Budget Items: ❖ Tape Backup System ❖ Additional Internet Connection to City Hall 0 Avg. Number of Days to Resolve IT Requests 2000 2001 2002 2003 2004 City of Allen 64 FY 2005 Budget 5 1 s n 2000 2001 2002 2003 2004 City of Allen 64 FY 2005 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND IT .001-1600413 EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 281,034 318,420 319,613 323,507 Operations 344,102 438,298 466,821 485,477 Professional Services 42,148 18,000 18,000 18,000 Capital 129,26166,685 82,085 60,300 DEPARTMENTTOTAL 796,545 841, 888,519 =L 687,284 PERSONNEL SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET FULL TIME rT Director 1 1 1 1 TT Systems Administrator 0 1 1 1 IT Specialist 2 1 1 1 IT Technician 1 '1 1 1 AS/400 Analyst 1 1 1 1 TOTAL FULL TIME 5 5 5 EXPENDITURE DETAIL 2002-2003 2003.2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 209,531 232,805 237,659 241,892 Longevity 752 884 884 1,152 Overtime 6,623 8,895 8,895 9,000 FICA Expenses 16,043 17,355 18,072 17,959 TMRS Expenses 21,636 22,948 23,329 24,572 Worker's Comp Expenses 572 795 727 802 Health Insurance 22,923 30,918 26,555 24,393 Dental Insurance 1,826 2,391 2,254 2,483 Long -Term Disability 546 723 635 650 Life Insurance 582 706 562 544 Flexible Spending --i- 41 60 SUBTOTAL 281,034 E 318,420 E 319,613 E 323,507 OPERATING EXPENSES Conferences & Training 3,968 14,000 14,000 17,411 Dues & Subscriptions 753 810 810 810 Mileage - - - - Telephone 43,414 62,900 63,900 80,360 Printing & Reproduction 25 300 300 150 Rentals/Leasing 43 100 100 100 Database Services 4,880 7,425 7,425 10,000 Computer Costs and Supplies 222,001 267,701 282,201 275,426 City of Allen 65 FY 2005 Budget GENERAL FUND IT 001-1600413 2002-2003 2003-2004 2003-2004 20042005 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Gasoline - 500 200 300 Vehicle Replacement Expense - - - 670 Office Supplies 399 600 823 600 Computer Supplies 51,080 53,500 60,500 65,100 Small Tools and Minor Equipment 36 - - - Vehicle Maintenance - 800 800 800 Computer Maintenance 17,503 29,662 35,762 33,750 SUBTOTAL $ 344,102 $ 438,298 $ 466,821 $ 485,477 PROFESSIONAL SERVICES Professional Services 42,148 18,000 18,000 18,000 SUBTOTAL $ 42,148 $ 18,000 $ 18,000 $ 18,000 CAPITAL OUTLAY Computer Equipment 129,261 66,685 82,0851 60,300 SUBTOTAL $ 129,261 $ 66,685 $ 82,085 $ 60,300 DEPARTMENT TOTALS $ 796,545 841,403 $ 886,519 887,214- 8 ,CAPITAL CAPITALEXPENDITURES LIST 2004-2005 BUDGET COMPUTER EQUIPMENT Exchange Server Licenses (70) 2,800 Additional COGNOS Licensing 3,000 Firewall & Ultrim Tape Drive 14,500 SUS/EPO Server 5,000 Online Registration (Parks Dept) 35,000 TOTAL CAPITAL 60,300 City of Allen 66 FY 2005 Budget HUMAN RESOURCES DIVISION HUMAN RESOURCES 001-1700-414 :f1rectorj Senior Administrative HR Manager Assistant 1 1 HR Tech 1 CITY OF ALLEN FY 2004-2005 City of Allen 67 FY 2005 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND HUMAN RESOURCES 001-1700-414 DEPARTMENT DESCRIPTION Human Resources works in partnership with departments to maximize their workforce to ensure they deliver the highest level of services to both our external and internal customers. The Department provides management expertise in manpower planning, compensation and benefits planning, diversity and employee relations issues, training, and long-range human resources planning. The Human Resources Department's vision statement is `To create a positive environment where everyone matters". PROGRAM NARRATIVE Accomplishments for FY 2004: ❖ Conducted two P.R.I.D.E. rallies, awarded the first "Day of P.R.I.D.E:' awards, and presented the first annual "Excellence in P.R.I.D.E:" awards to five outstanding employees who went above and beyond in providing effective customer service to both extemal and internal customers. ❖ Facilitated the 5th Annual Employee Day at the Park and the 8' Annual Employee Awards Banquet. f• Facilitated visioning training for the Finance, Community Services, and Library departments. :• Conducted Coaching & Performance Evaluation training for hiring supervisors. ❖ Partnered with the Fire Department in conducting a CPR and AED training for employees. S• Facilitated/organized the 2"" Generation of Dynamic Leadership Series, a component of the City's Mentoring Program. ❖ Conducted Harassment Prevention Training for the Allen Philharmonic Symphony. ❖ Facilitated the 151 annual Employee Appreciation Week. Sponsored a lunch-n-leam session on "Procrastination ... the enemy" for employees. E• Revised the City's Personnel Policies & Procedures Manual. Combined the manual with the City's Administrative Directives to make the City of Allen Policy Manual. Objectives for FY 2005: Z Continue to develop an organization - wide diversity initiative, which includes recruiting, training, and employee relations. Conduct "respect" training surrounding the P.R.I.D.E. values. Develop a mentoring program for city employees to help with succession planning and development of our workforce. E• Develop/facilitate training programs to reflect our organizational values (P.R.I.D.E.) including internal/extemal customer service training, respect (diversity) training and ethics training. :• Conduct salary survey to ensure competitive pay and benefits. City of Allen btf FY 2005 Budget EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION * Risk Manaaer moved to Risk Manaqement Personnel Services 263,009 333,203 338,039 285,379 Operations 146,237 148,955 147,045 173,B61 Professional Services 20,663 30,000 31,500 31,800 Capital 15,769 5,000 4,932 - DEPARTMENTTOTAL $ 429,909 $ 517,158 $ 521,516 $ 491,060 PERSONNEL SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 Health Insurance ACTUAL BUDGET AMENDED BUDGET FULL TIME 1,380 2,124 1,928 1,751 Director 1 1 1 1 HR Manager 1 1 1 1 HR Technician 0 1 1 1 Risk Manager* 1 1 1 0 Senior Administrative Assistant 1 1 1 1 TOTAL FULL TIME 4 5 5 4 Intern 2002-2003 0.5 0.0 0.0 0.0 TOTAL PART-TIME 0.5 0.0 0.0 0.0 PERSONNEL SERVICES * Risk Manaaer moved to Risk Manaqement Fund. 206,197 246,728 EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 206,197 246,728 243,120 199,466 Longevity 636 828 900 956 Overtime 38 300 748 473 FICA Expenses 15,769 18,881 18,450 14,953 TMRS Expenses 20,662 24,223 23,373 19,991 Worker's Comp Expenses 551 844 733 652 Health Insurance 13,157 22,943 17.447 16,037 Dental Insurance 1,380 2,124 1,928 1,751 Long -Term Disability 553 662 632 498 Life Insurance 599 670 586 482 Flexible Spending - - 122 120 Tuition Reserve 3,467 15,000 30,000 30,000 SUBTOTAL $ 263,009 $ 333,203 $ 338,039 111 285,379 OPERATING EXPENSES Conferences & Training 5,520 5,000 6,500 4,806 Dues & Subscriptions 3,689 4,015 4,015 3,750 Mileage 162 450 150 150 Printing & Reproduction 948 1,250 2,000 2,550 City of Allen 69 FY 2005 Budget FUND GENERAL FUND DEPARTMENT HUMAN RESOURCES ACCOUNT 001-1700-414 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Advertising 52,671 50,000 51,600 52,000 Special Activities 23,456 12,000 7,000 2,000 Meetings & Receptions 295 700 2,000 2,850 Computer Costs - 1,600 5 20,000 Office Supplies 1,640 2,065 2,350 2,400 Small Tools & Minor Equip 784 1,200 1,200 900 PRIDE Program 12,331 14,725 14,725 16,725 Training & Development 6,800 12,000 12,000 19,000 Unemployment Claims 9,326 12,000 12,500 13,500 Employee Recognition 28,615 31,950 31,000 33,250 SUBTOTAL $ 146,237 $ 148,955 S 147,045 $ 173,881 PROFESSIONAL SERVICES Professional Services -f- 20,663 30,000 31,500 31,800 SUBTOTAL 20,663 $ 30,000 $ 31,500 $ 31,800 CAPITAL Office Equipment and Furniture 5,000 4,932 SUBTOTAL $ - $ 5,000 $ 4,932 $ - DEPARTMENT TOTALS $ 429,909 $ 517,158 $ 521,516 S 491,060 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen 70 FY 2005 Budget INTERNAL SERVICES DIVISION INTERNAL SERVICES 001-1800-415 No Personnel in this Department CITY OF ALLEN FY 2004-2005 City of Allen 71 FY 2005 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND INTERNAL SERVICES 001-1800-415 DEPARTMENT DESCRIPTION The Internal Services budget, administered by the City Manager's Office, captures expenses that are shared between many departments. Highlights of some of the items included in this fund are as follows: :• Professional Services fees for City Attorney, annual audit, tax appraisal and tax collection services. S• Copier services including monthly lease fees and maintenance. ❖ Costs associated with City of Allen Strategic Planning. ¢• Transfer out for Parks Special Revenue subsidy. S• Transfers out for Capital Projects. City of Allen 72 FY 2005 Budget FUND GENERAL FUND DEPARTMENT INTERNAL SERVICES ACCOUNT 001-1800415 EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 20042005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services - 340,000 - - Operations 3,015,526 2,115,390 2,139,206 2,708,623 Debt Payments 754,821 789,700 833,752 925,060 Professional Services 475,725 424,400 410,215 426,553 Capital 6 789 - 8,386 - DEPARTMENT TOTAL $ 4,252,861 $ 3,669,490 $ 3,391,559 $ 4,060,236 EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salary Reserve • -T 340,000 SUBTOTAL - $ 340,000 $ - $ - OPERATING EXPENSES Dues & Subscriptions 15,812 45,603 45,603 47,125 Telephone 182,435 175,000 175,000 175,000 Insurance 250,657 323,544 323,544 284,360 Postage & Freight 40,389 45,000 45,000 45,000 Printing & Reproduction 5,122 7,000 7,000 7,000 Miscellaneous Oper. Exp. 1,935 2,000 - - Lease Expenses 71,366 66,243 66,243 79,475 Vehicle Replacement Expense - 3,200 3,200 3,285 Office Supplies 17,456 19,300 15,200 15,200 Release of Claims 7,894 - - - Economic Grant Expenses - - - 78,000 Strategic Planning Expense 22,618 303,500 283,416 193,283 Capital Projects Transfer Out 1,274,842 50,000 100,000 Operating Transfer Out 1,125,000 1,125,000 1,125,000 1,680,895 SUBTOTAL $ 3,015,526 $ 2,115,390 $ 2,139,206 $ 2,708,623 PROFESSIONAL SERVICES Audit Fees 34,894 25,000 24,656 24,000 Tax Service -Collin County 16,798 17,200 17,544 18,063 Tax Service -CAD 99,928 105,000 101,800 119,280 Retainer Fee -City Attorney 225,625 200,000 200,000 200,000 Other Legal Fees 4,533 40,000 30,000 30,000 Consulting Services 69,937 - - - Copier Service 24,010 37,200 36,215 35,210 SUBTOTALS 475,725 $ 424,400 $ 410,215 $ 426,553 • Beginning in FY2005, merit increases are reflected in each department's salary line Rem. Total FY2005 merit increases for the General Fund are $350,000. City of Allen 73 FY 2005 Budget FUND DEPARTMENT GENERAL FUND INTERNAL SERVICES ACCOUNT 001-1800-415 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET DEBT PAYMENTS Chelsea Loan Payments 660,771 789,700 607,622 - Chelsea Grant Payments 94,050 226,130 925,060 SUBTOTAL $ 754,821 $ 789,700 $ 833,752 $ 925,060 CAPITAL OUTLAY Capital Leases 6,789 - - - Land - - Office Equipment & Furniture 8,386 SUBTOTAL $ 6,789 $ - $ 8,386 $ - DEPARTMENT TOTALS $ 4,252,861 $ 3,669,490 $ 3,391,559 $ 4,060,236 CAPITAL EXPENDITURES LIST 2003-2004 2004-2005 Capital Projects Transfers Out: AMENDED BUDGET FY2004: Windridge/Hillside Street Lights 25,000 - Park Place Landscaping - 25,000 - FY2005: U.S.75 Intersection Landscaping 100,000 TOTAL $ 50,000 $ 100,000 Operating Transfers Out: Parks & Recreation Special Revenue Fund 1,125,000 1,295,300 Risk Management Fund -Administrative costs (General Fund) - 132,050 Risk Management Fund -Administrative casts (Parks SIR) - 21,020 Grant Matches' Allen Station Park (Parks) - 82,710 UHP Grant (Police) 149,815 TOTAL $ 1,125,000 $ 1,680,895 ' Beginning in FY2005, City funded matching portions of grants are transferred to the Grants Fund. Sea *Grants' tab. City of Allen 74 FY 2005 Budget 75 POLICE DIVISIONS ADMINISTRATION 001-2010 SUPPORT SERVICES 001-204 CRIMINAL INVESTIGATIONS 001-2020 Chiefo' Police PATROL 001-203 SCHOOL RESOURCE OFFICER 001-2021 Asstslaa[ Cbiefof PDhce Senior Adminiawdve Asstsmm 1 l Itdernal Affairs Adminisoa6ve Assistan[ Caporal 2lnvesnBetors Chaplains Suppon Sarvi= Capmn Crimnal Invrsgatims Capron Pawl Sarvias Captain I 1 I RaoNSTeMninen ,Wtlwtielnnve Assumnt Admn�nnlive Animm I 1 Munn" Control I&,p wr tieunnam l kimY Control OMners Crimmel ImnnYtima i I SFdta MhMont t SerYant I Corporal 8lnrunYton Polio A W� Serrim TaF i. 2Snw 2 Coryonls Norrotin 80R . I Caperel I soncant 54nntlon ORian 21mg g8 B Wamh Pubha Sekry 8yuems 2sa8euu AEmnisuatar-I CnmeNWYm iCtt W' 80Rkms Commoniry Bekttpns 1 CcrparW IOW— FeEanlTuk Farts CW.th 19ergant a 2 Cor2Corpn 9 90 Ban SohoolRdourteOctan &rYam hen dimnul�q TnRc Serge t DUYnh IC'nna 1 SerY,m Solna 11 DiepataMs 8.0Temp Commu onsTaba RopanY Evlderce Talutician K-9 Trwnin8 1 I Coryanl I Sergeant 20fittn LE Women OlficalBalBR• Q�norn°�•nr I O(firer I OIRaar CITY OF ALLEN FY 2004-2005 ' Funded in Municipal Court Division 75 FUND DEPARTMENT ACCOUNT GENERAL FUND POLICE 001-2000-421 DEPARTMENT DESCRIPTION The City Charter provides for the Allen Police Department to preserve order within the city limits and secure the residents from violence and property loss. PROGRAM NARRATIVE Accomplishments for FY2004 The crystal reporting system has been incorporated into the CAD and RMS system to enhance crime analysis capabilities. :• The K-9 training field was completed and K-9 personnel received certification as trainers 4 Police personnel received information and updates in terrorism issues through joint agency training and briefs. :• Community relations and SROs provided numerous training sessions at our schools in education, prevention and enforcement efforts regarding illegal narcotics. fi Additional areas of data collection for racial profiling were identified and incorporated into the statistical information. Enhanced training was also provided to our employees. fi The police department website was completed and currently provides up-to-date information regarding topics of interest to citizens with interactive communication, complaint process and online surveys. :• Community Policing efforts were enhanced • through the addition of two marked patrol vehicles for the COPS. Total Calls for Service 2000 2001 2002 2003 2004- Objectives for FY 2005: } Improve county -wide communication and training regarding criminal/terrorism activity, in conjunction with Homeland Security. Enhance recruitment efforts to provide a qualified pool of police officer candidates. :• Improve communication system among area law enforcement agencies regarding criminal/terrorism activity, in conjunction with Homeland Security. fi Advanced training for the Citizen's Police Academy and volunteers to better some the community. 4 Increase case clearance rate by adding an additional criminalist to the cuff ant unit. fi Reduce property crimes by identifying and tracking crime trends. fi Reduce criminal investigator's case load by implementing a new case management system. fi Reduce liability through enhanced management4eadership training and critical skill based training. :• Provide additional training in general orders, policies and procedures. Major Budget Items: fi Three replacement patrol vehicles and one replacement K-9 vehicle •'r Six replacement LED light bars fi Five mobile video cameras Index Crimes 1200 1000 see 600 000 200 0 2000 2001 2002 Was 2004 City of Allen 76 FY 2005 Budget FUND GENERAL FUND DEPARTMENT POLICE ACCOUNT 001-2000,421 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES- cont Overtime 211,008 150,000 215,000 190,000 FICA Expenses 368,828 375,755 390,831 412,531 TMRS Expenses 485,987 489,185 497,835 559,734 Worker's Comp Expenses 149,108 199,692 178,910 202,764 Health Insurance 484,175 577,505 591,361 661,887 Dental Insurance 40,258 49,007 49,996 60,494 Long -Term Disability 12,110 14,665 13,069 14,453 Life Insurance 9,912 11,557 9,285 9,764 Flexible Spending - - 1,346 2,460. Clothing/Comp Allowance 20,254 20,400 20,400 27,600 SUBTOTALS 6,494,924 $ 6,958,609 $ 7,136,537 $ 7,881,730 OPERATING EXPENSES Conferences & Training 29,887 .29,149 33,000 31,500 Dues & Subscriptions 7,781 9,000 9,000 I 9,500 Mileage - 100 300 500 Clothing & Uniforms. 50,997 46,117 46,117 58,187 Electricity 75,329 98,677 92,231 92,231 Natural Gas 6,625 10,000 8,000 8,000 Water 2,810 5,465 3,000 3,000 Postage & Freight 6,991 6,094 7,500 7,000 Printing & Reproduction 17,083 22,056 19,783 19,500 Advertising 33 - - - Rentals 3,465 257 257 - Canine Maintenance 7,393 7,044 8,500 8,500 Crime Prevention 6,708 6,930 8,000 9,000 Prisoners Keep 3,697 6,000 10,000 10,000 Narcotics Operations 6,917 8,309 8,309 8,309 Computer Costs - 1,570 5,360 15,650 Miscellaneous Oper. Exp. 5,895 6,430 5,430 5,700 Gasoline 78,282 86,000 120,000 95,000 Lease Expenses 24,758 35,552 35,552 35,960 Vehicle Replacement 186,814 140,480 140,480 287,235 Office Supplies 14,707 16,000 17,816 17,432 Computer Supplies 5,842 81000 5,500 5,800 Animal Supplies 5,708 8,662 10,000 10,000 Small Tools & Minor Equip. 71,350 69,822 79,632 68,132 Donation Expenses 10,454 - 1,414 - Vehicle Maintenance 85,744 78,000 78,000 85,000 Equipment Maintenance 27,795 19,306 27,500 25,500 Radio Maintenance 57,668 70,000 75,000 75,000 SUBTOTAL $ 800,733 $ 793,020 $ 855,681 $ 991,636 City of Allen 78 FY 2005 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND POLICE 001-2000421 EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 6,494,924 6,958,809 7,136,537 7,881,730 Operations 800,733 793,020 855,681 991,636 Professional Services 30,171 35,788 42,400 42,000 Capital 238,126 80,100 80,100 26,870 DEPARTMENTTOTAL $ 7,563,954 $ 7,867,717 $ 8,114,718 $ 8,942,236 PERSONNEL SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 FULLTIME ACTUAL BUDGET AMENDED BUDGET Police Chief 1 1 1 1 Assistant Police Chief 1 1 1 1 Police Captain 3 3 3 3 Police Lieutenant 0 1 1 1 Police Sergeant 13 13 13 1 13 Police Corporal 12 12 12 12 Police Officer 55 54 51 53 Police Services Technician 1 1 1 1 Communications Lead Technician 1 1 1 1 Communications Technician 9 10 30 10 Public Safety Systems Administrator 1 1 1 1 Property Evidence Technician 0 0 1 1 Police Records Technician 4 3 2 3 Criminalist 1 1 1 2 Criminal Analyst 1 1 1 1 Senior Administrative Assistant 1 1 1 1 Administrative Assistant 4 3 3 3 Detention Officer 2 2 5 5 Animal Control Supervisor 1 1 1 1 Animal Control Officer 3 2 2 3 Shelter Attendant 1 1 1 1 TOTAL FULL TIME 115 113 113 118 PARTTIME Temp Communications Tech. 3.0 3.0 3.0 3.0 Temp Records Tech 0.0 0.0 0.5 0.0 TOTAL PART TIME 3.0 3.0 3.5 3.0 EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 4,696,183 5,031,155 5,127,495 5,694,435 Field Training Officer Pay 9,673 8,400 8,465 9,600 Dispatch Trainer Pay 1,624 1,800 3,600 3,600 Longevity 25,804 29,688 28,944 32,408 City of Allen 77 - FY 2005 Budget FUND GENERAL FUND DEPARTMENT POLICE ACCOUNT 001-2000-421 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PROFESSIONAL SERVICES Professional Services 28,154 34,288 40,000 40,000 Plaques & Awards --$— 2,017 1,500 2,400 2,000 SUBTOTAL 30,171 $ 35,788 $ 42,400 $ 42,000 CAPITAL OUTLAY Vehicles 99,260 - - - Animals - Police Service Dogs 11,000 - - - Office Equip & Furniture 11,980 - - - Machinery & Equipment 115,886 - - 26,870 Computer Equipment 80,100 80,100 - SUBTOTAL $ 238,126 $ 80,100 $ 80,100 $ 26,870 DEPARTMENT TOTALS $ 7,563,954 $ 7,867,717 $ 8,114,718 $ 8,942,236 CAPITAL EXPENDITURES LIST 2004-2005 QUANTITY BUDGET MACHINERY & EQUIPMENT Lightbars(replacements) 6 12,120 Mobile Video Camera Systems 5 14,750 TOTAL CAPITAL 26,870 See Vehicle Replacement Fund for replacement vehicle expenditures. City of Allen 79 FY 2005 Budget CITY OF ALLEN PARKS AND RECREATION DIVISIONS ADMINISTRATION 001-2510 GROUNDS MANAGEMENT 001-2526 PARK PLANNING & DEVELOPMENT 001-2515 FACILITY MANAGEMENT 001-2528 PARKS MAINTENANCE 001.2520 RECREATION 001-2540 HORTICULTURE & FORESTRY 001-2522 SENIOR CITIZENS 001-2560 SPECIAL SERVICES 001-2524 Director - 1 Senior Administrative Assistant - 1 1 Assistant Director- 1 Administrative Assistant - 1 Coordinator - 1 N------------ Rec Services Manager - 1 I I Parks Services Manager - 1 Senior Services Seniors Program Coordinator - 1 Recreation Specialist II - 2 Recreation Specialist I - 1.0 Parks Special Revenue Fund' Recreation Center Athletics Natatorium Special Events Chemical Specialist - 1 Chemical Tech - 2 Maintenance Worker - 1 Funded in Parks Special Revenue Fund Urban Forester - 1 Crew Leader - 2 Maintenance Worker - 4 Facility Maintenance Park Technician - 3 Building Techiciari Maintenance Worker - 1 Operations Supervisor -1 Crew Leader - 2 Maintenance Worker - 2 Maintenance Worker - 2 " 1 Irrigation Specialist - 1 Irrigation Tech - 2 Maintenance Worker - 2 " Funded in Solid Waste Fund CITY OF ALLEN FY 2004-2005 Architect - 1 GrAnt Coordinator - 1 Park Development Inspector- 1 Park Planner- 1 Intern- .25 Crew Leader - 2 Equipment Operator - 2 Maintenance Worker - 6 City of Allen 81 FY 2005 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND PARKS & RECREATION 001-2500-451 DEPARTMENT DESCRIPTION Held 4th Annual Arbor Day Celebration at The Park & Recreation Department strives to Celebration Park provide park facilitjes and recreation programs that enhance the aesthetic value of the City and help our citizens more fully enjoy living in Allen. Objectives for FY 2005: Vision statement: "To achieve excellence and ❖ Receive $500,000 Collin County Grant for create tun beyond imagination!" the acquisition of community park land in south Allen DEPARTMENT NARRATIVE Awards 4 Best Website Award —TRAPS Region III •? Promotional Award —TRAPS Region III Tree City USA — Growth Award ❖ Texas Urban Forestry Award — Development of an Urban Forestry Program Accomplishments for FY 2004: Obtained grant for the Community Arthritis Service Project — Cardiovascular Health and Wellness Program T.D.H. Obtained grant for Allen Station Park Phase II —Texas Parks and Wildlife Department Began construction of Allen Station Park Phase II :• Started renovations of Ford Park East and Story Park and began construction of Stacy Ridge Park and the Civic Plaza Completed the construction of trail along Watters Branch Creek and the Trail Connector at McDermott along the creek. The Trail at The Woods was started and completed with funding from T.P.W.D. ❖ Received a grant for the fourth year from the Texas Forest Service for the purchase of equipment to establish a tree inventory :• Complete Development of the Ford Park East, Allen Station Phase II and begin construction for Phase II of Glendover, Bethany Ridge, and Day Spring Parks Complete design and construction of Hillside Ball field renovations, Allenwood Estates neighborhood park, along with other projects funded through the Allen Community Development Corporation A. Begin construction of the New Senior Center Facility ee Complete revision of the Parks, Recreation, and Open Space Master Plan ❖ Continue acquisition of park land as it becomes available through current bond funding and park land dedication :• Continue renovations at the Heritage Village Major Budget Items: Facility Maintenance Personnel and Equipment :• Contract Maintenance and outsourcing of specific services to maintain current level of service and addition of new properties •'r Personnel Upgrades to match current responsibilities and equipment to replace aging equipment and to support expanding roles of personnel City of Allen 82 FY 2005 Budget FUND GENERAL FUND DEPARTMENT PARKS & RECREATION ACCOUNT 001-2500-451 EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 2,156,535 2,398,800 2,379,648 2,596,568 Operations 1,167,079 1,376,464 1,353,210 1,447,759 Professional Services 347,586 444,990 456,511 548,891 Capital 105,786 65,000 72,867 49,000 DEPARTMENTTOTAL $ 3,776,986 $ 4,285,254 $ 4,262,236 $ 4,642,218 PERSONNEL SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 FULL TIME ACTUAL BUDGET AMENDED BUDGET Director 1 1 1 1 Assistant Director 1 1 1 1 Project Construction Manager* 1 0 0 0 Landscape Architect** 1 1 1 1 Park Planner*** 1 1 1 1 Parks Development Inspector 1 0 0 ' 0 Grant Coordinator 1 1 1 1 Marketing Coordinator 1 1 1 1 Senior Administrative Assistant 1 1 1 1 Administrative Assistant 1 1 1 1 Park Services Manager 1 1 1 1 Urban Forester 1 1 1 1 Park Operation Supervisor 2 2 2 2 Crew Leader 6 6 6 6 Equipment Operator 2 2 2 2 Facility Foreman 1 1 1 1 Parks Maintenance Technician 1 1 1 3 Maintenance Worker 16 16 16 16 Chemical Specialist 1 1 1 1 Chemical Technician 2 2 2 2 Irrigation Specialist 1 1 1 1 Irrigation Technician 1 2 2 2 Recreation Services Manager 1 1 1 1 Seniors Program Coordinator 1 1 1 1 Recreation Specialist II 1 1 1 2 TOTAL FULL TIME 48 47 47 50 Moved to Engineering Division, FY2003: 25% of expenses funded in the General Fund; beginning FY2004: 100% of expenses funded in the General Fund. FY2003: funded 100% by transfer in from CDC; beginning FY2004: funded 100% by bond funds. City of Allen 83 FY 2005 Budget FUND GENERAL FUND DEPARTMENT PARKS & RECREATION ACCOUNT 001-2500-451 PERSONNEL SUMMARY -cont. 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PART TIME Recreation Specialist I 0.00 1.00 1.00 1.00 Intern 0.25 0.25 0.25 0.25 TOTAL PART-TIME 0.25 1.25 1.25 1.25 EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004.2005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 1,487,116 1,663,277 1,663,881 1,842,565 Longevity 8,027 8,415 8,504 10,548 Overtime 93,029 65,580 78,508 77,749 FICA Expenses 115,496 121,086 122,957 127,866 TMRS Expenses 159,608 ,163,817 162,989 178,514 Worker's Comp Expenses 36,559 51,449 44,7691 51,964 Health Insurance 231,665 293,824 269,020 274,954 Dental Insurance 17,802 22,315 20,986 23,820 Long -Term Disability 3,924 4,997 4,314 4,510 Life Insurance 3,309 4',040 3,213 3,238 Flexible Spending 507 840 SUBTOTALS 2,156,535 E 2,398,800 $ 2,379,648 $ 2,596,568 OPERATING EXPENSES Conferences & Training 23,008 27,069 26,617 24,518 Dues & Subscriptions 4,797 5,455 8,964 10,829 Mileage 1,820 3,500 3,095 2,700 Clothing & Uniforms 23,109 24,780 24,957 23,357 Electricity 126,917 204,652 167,252 180,652 Natural Gas 625 2,000 2,000 2,000 Water 338,277 332,391 351,046 371,046 Printing & Reproduction 9,847 19,500 18,000 19,500 Advertising 5,741 7,000 7,036 7,500 Rentals 5,362 8,207 7,647 7,607 Special Activities 4,952 6,000 6,000 6,000 Senior Citizens Support 22,438 25,500 42,900 42,900 Meetings & Receptions 3,831 2,200 2,271 2,200 Board/Commission Training 966 2,000 2,000 2,000 Cemetery Expenditures 9,995 14,000 13,685 15,450 Miscellaneous Oper. Exp. 660 - - 10,000 Gasoline 28,191 22,000 35,000 30,000 City of Allen 84 FY 2005 Budget FUND GENERAL FUND DEPARTMENT PARKS & RECREATION ACCOUNT 001-2500-451 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET Oil & Lubricants 417 2,500 1,500 1,500 Lease Expenses 2,136 1,800 1,266 500 Vehicle Replacement Expense 95,060 143,111 143,111 164,903 Office Supplies 10,050 9,320 9,724 9,920 Computer Supplies 3,055 - 13,900 9,900 9,900 Boards & Commissions 472 450 450 450 Miscellaneous Supplies 18 200 - 2,000 Janitorial Supplies 6,596 9,200 11,186 16,520 Medical & Chemical Supply 2,603 6,995 6,025 6,348 Agriculture Supplies 117,914 161,393 154,356 164,250 Small Tools & Minor Equip 44,799 36,808 26,856 42,198 Minor Equipmt-Recreation 406 1,000 1,000 1,000 Building Maintenance 33,036 50,140 39,274 39,040 Vehicle Maintenance 17,418 15,000 12,000 12,000 Equipment Maintenance 28,819 31,500 25,00() 27,700 Ground Sprinkler System 36,496 34,571 34,571 34,521 Ballfeld Maintenance 50,397 57,000 50,200 62,000 Landscape/Forestry 41,875 47,622 46,622 44,050 Park & Open Space Maint. 64,976 47,700 61,699 50,700 SUBTOTAL $ 1,167,079 $ 1,376,464 $ 1,353,210 $ 1,447,759 PROFESSIONAL SERVICES Professional Services 347,586 -E'- 444,990 456,511 548,891 SUBTOTAL 347,586 $ 444,990 $ 456,511 $ 548,891 CAPITAL OUTLAY Vehicles 69,797 24,000 21,567 49,000 Machinery & Equipment -T- 35,989 41,000 51,300 SUBTOTAL 105,786 $ 65,000 $ 72,867 $ 49,000 DEPARTMENT TOTALS $ 3,776,986 $ 4,285,254 $ 4,262,236 $ 4,642,218 2004-2005 CAPITAL EXPENDITURES LIST QUANTITY BUDGET VEHICLES 1/2 Ton Truck 2 49,000 TOTAL CAPITAL 2 E 49,000 City of Allen 85 FY 2005 Budget CITY OF ALLEN LIBRARY DIVISION LIBRARY 001-3000-455 DEcoordir Senior AdministrativeHeritageAssistantator 1 Support Services Adult Services Children's Manager Manager Services Manager 1 1 1 Circulation Supervisor Librarian Librarian 1 4 2 Circulation Clerk PT Librarian 2 1.00 Children's Clerk 1 PT Library Clerks PT Library Clerk 2.75 .5 Librery Specialist Library Associate 1.00 1 Library Associate - - -_-- PT Library Clerks PT Library Page 1.0 1.48 Catalog Librarian Temporary Library Page 1 5 Library Specialist 1.50 CITY OF ALLEN FY 2004-2005 City of Allen 87 FY 2005 Budget FUND LIBRARY 001 DEPARTMENT DESCRIPTION The Allen Public Library is dedicated to improving the quality of fife of its users by supporting their lifelong learning and information needs. (Mission Statement adopted by Library Board, 1993). PROGRAM NARRATIVE Accomplishments for FY 2004: o� Use of the library and its services continued to grow: 5% increase in number of people visiting the library, attending programs, and in numbers of items checked out; 15% increase in one-on-one reference assistance and 42% increase in public use of InterneVMicrosoft office package. • Partnered with Friends of the Library to develop and present the Bach to Books series of music and literary programs for the public. Also presented Open Mike Poetry Night during National Poetry Month, a monthly adult book discussion group, and Dia de Los Ninos/Dia de Los Libros for the growing Hispanic community. ❖ Continued outreach programs to Victoria Garden's nursing home and Young at Heart senior daycare center as well as to local schools, Headstart and Allen Senior Center. Continued Teen Advisory Board meetings and included members in the monthly meeting of the Allen Public Library Board as well. Used teens to help with Poetry Night and Allen Authors Night. ❖ Awarded bid to Checkpoint Systems for new Radio Frequency ID system and began conversion of over 100,000 items to new system which will be implemented in new library in 2005. :• Used NETLS grant to create Teen Volunteer video to be used to recruit teen volunteers for summer programs. I- Upgraded 1/3 of computer workstations. Received grant funds from the McDermott Foundation and Wal-Mart Foundation. :• Hosted a Manga/Anime program for teens and their parents. Objectives for FY 2005: -t Continue to offer citizens library services. I Continue to foster alliances with other • community groups to provide mutually beneficial programs. :• Continue pursuit of grant funds to benefit library services. Develop plans for library move, staffing, • and programs and services for new building. :• Explore opportunities for new exhibits :• Complete conversion to RFID system Major Budget Items: •'r Additional personnel for new building. Increased utilities costs for new building. :• Expansion of workstation management and • print management systems. City of Allen 88 FY 2005 Budget FUND GENERAL FUND DEPARTMENT LIBRARY 2003-2004 ACCOUNT 001-3000-455 EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 BUDGET ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION es 776,851 811,414 827,455 Personnel Services 981,948 1,032,807 1,041,154 1,351,226 Operations 157,209 167,091 161,289 298,905 Professional Services 4,490 16,442 16,442 20,635 .Capital 105,763 110,000 110,000 113,000 DEPARTMENTTOTAL 1249,410 $ 1,326,340 $ 1,328,885 $ 1,783,766 PERSONNEL SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 63,719 ACTUAL BUDGET AMENDED BUDGET FULL TIME Director 1 1 1 1 Support Services Manager 1 1 1 1 Library Services Manager 2 2 2 2 Librarian 4 4 4 6 Circulation Supervisor 1 1 1 1 Heritage Coordinator 1 1 1 1 Library Associate 1 1 1 2 Senior Administrative Assistant 1 1 1 1 Catalog Librarian 1 1 1 1 Circulation Clerk 1 1 1 -2 Childrens Clerk 1 1 1 1 TOTAL FULL TIME 15 15 15 19 PART TIME Librarian 0.50 0.50 0.50 1.00 Library Specialist 0.00 0.00 0.00 2.50 Library Clerk 3.25 4.25 4.25 4.25 Library Page 1.50 1.00 1.00 1.48 TOTAL PART-TIME 5.25 5.75 5.75 9.23 Page TOTAL !NDITURE DETAIL 2002-2003 2003-2004 2003-2004 20042005 ACTUAL BUDGET AMENDED BUDGET iONNEL SERVICES es 776,851 811,414 827,455 1,122,993 wity 5,345 6,249 6,295 6,718 ime 311 - - - Expenses 59,286 61,903 62,878 63,306 i Expenses 74,776 75,541 75,541 81,150 er's Comp Expenses 2,216 2,934 2,657 2,948 iInsurance 64,747 64,840 56,882 63,719 City of Allen 89 FY 2005 Budget FUND GENERAL FUND DEPARTMENT LIBRARY ACCOUNT 001-3000-455 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES - cont. Dental Insurance 5,270 6,236 5,989 6,718 Long -Term Disability 1,662 1,994 1,742 1,785 Life Insurance 1,484 1,696 1,323 1,289 Flexible Spending 392 600 SUBTOTAL $ 981,948 $ 1,032,807 $ 1,041,154 $ 1,351,226 OPERATING EXPENSES Conferences & Training 3,876 5,200 5,200 4,815 Dues & Subscriptions 3,213 3,200 3,200 3,460 Mileage 1,186 1,000 350 500 Electricity 48,018 41,841 45,649 146,440 Gas - - 12,000 Water 895 1,000 11000 1,000 Postage & Freight 1,774 2,500 1,7751 2,000 Printing & Reproduction 120 1,500 800 800 Database Services 13,680 14,000 14,000 16,900 Special Activities 6,115 10,000 81000 9,500 Library Books 370 - - Libr.Book-Continuation Fd 12,000 14,300 14,300 14,700 Audio Visual Expense 20,443 20,500 20,500 20,910 Computer Costs - 40 5,200 800 5,350 Lease Expenses 1,126 1,200 1,380 1,200 Office Supplies 4,118 4,500 4,000 7,135 Periodicals 12,532 13,900 13,900 14,300 Boards & Commissions _ 333 500 500 1,000 Small Tools & Minor Equip. 6,603 3,500 3,685 - Library Supplies 8,240 8,250 8,250 10,845 Equipment Maintenance 1,607 2,500 1,500 2,500 Book Collection Maintenance 190 500 500 700 Computer Maintenance 10,730 12,000 12,000 22,850 SUBTOTAL $ 157,209 $ 167,091 $ 161,289 $ 298,905 PROFESSIONAL SERVICES Professional Services 4,490 16,442 16,442 20,635 SUBTOTAL $ 4,490 $ 16,442 $ 16,442 $ 20,635 CAPITAL OUTLAY Library Books 105,763 110,000 110,000 113,000 SUBTOTAL -$-- 105,763 $ 110,000 $ 110,000 $ 113,000 DEPARTMENT TOTALS $ 1,249,410 $ 1,326,340 $ 1,328,885 $ 1,783,766 City of Allen 90 FY 2005 Budget City of Allen 91 FY 2005 Budget FIRE DIVISION FIRE 001-3500-422 Aire Chief Assistant Chief Senior Administrative Assistant Chief Prevention Asst. Operations 1 1 Public Ed. Adminstrative Coordinator Captain Aire Prevention Division Chief of Battalion Chief/ Division Chief of Specialist Support Services Operations Training/Safety 2 3 Administrative Assistant Captains 12 P CITY OF ALLEN FY 2004-2005 City of Allen 91 FY 2005 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND FIRE 001-3500-422 DEPARTMENT DESCRIPTION The Allen Fire Department Serves and Protects its citizens and visitors by providing the best in Emergency Medical Services, Fire Suppression, Fire Prevention/Education and Emergency Management. PROGRAM NARRATIVE Accomplishments for FY 2004: ❖ Enhanced training through the implementation of "Quick Drills." These drills reinforce proficiency, build teamwork, and ensure consistent operations across the organization, while maximizing our training credit with ISO. 4• Applied for and received grants totaling $637,292. Additional grants totaling $305,000 are expected. ❖ Expanded the public education program by initiating Risk Watch, Child Passenger Safety Seat Program, CFA Alumni Association, and increased the number of students contacted by our programs by almost 100%. E• Shift Personnel and Administration jointly developed and Council adopted the Fire Department Personnel Ordinance. 4• Created career development opportunities by promoting one Assistant Chief, two Battalion Chiefs, one Captain, & one D/O/E. ❖ Conducted a disaster drill involving Presbyterian Hospital of Allen. ❖ Expanded Special Rescue Training for trench & confined space rescues. •8 The career development program was enhanced by hosting the first TEEX Fire Officer I and II training programs in Texas. Participants receive management training and college credit for these programs. ❖ Developed and implemented new medical treatment protocols. 4• Implemented a Public CPR and AED Training Program. ❖ Increased interoperability with neighboring fire departments through joint training, policy developmentf sharing, and response sharing. f• Expanded the Fire Explorer Post membership and operations. Designed and ordered two replacement fire apparatus ($913,982) and remount one ambulance ($67,510). Objectives for FY 2005: S Improve the business inspection program through the addition of a Prevention Specialist. 4• Conduct evaluation of Emergency Dispatching and EMD needs. Implement employee physicals and fitness program. 4• Updated the Emergency Management Major Budget Items: Plan and Regional Hazard Mitigation Action Plan. ❖ Remount the 1999 4• Installed the new Outdoor Warning ambulance ($82,600) System with existing bond money and CDC funds ($300,000). ❖ Updated the Emergency Operations Center radios and control station. Frazer City of Allen 92 FY 2005 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND FIRE 001-3500-422 EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 5,304,004 5,786,089 5,902,501 6,402,516 Operations 605,802 614,796 655,000 710,946 Professional Services 77,817 75,028 131,317 145,963 Capital - - - - DEPARTMENT TOTAL $ 5,987,623 $ 6,475,913 $ 6,688,818 $ 7,259 425 PERSONNEL SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET FULL TIME Fire Chief 1 1 1 1 Assistant Fire Chief 1 1 2 2 Fire Division Chief 2 2 2 2 Battalion Chief 1 '3 3 1 3 Fire Captain 13 13 12 12 Administrative Captain 1 1 1 I Apparatus Operator 12 12 12 12 Firefighter 49 49 49 49 Fire Prevention Specialist 1 1 1 2 Public Education Coordinator 1 1 1 11 Senior Administrative Assistant 1 1 1 1 Administrative Assistant 1 1 1 1 TOTAL FULL TIME 84 86 86 87 EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 3,735,494 4,050,449 4,124,824 4,546,473 Longevity 29,720 33,292 33,328 36,272 Overtime 249,029 235,000 270,000 290,200 FICA Expenses 291,666 301,986 308,002 319,547 TMRS Expenses 400,942 409,912 412,132 452,278 Worker's Comp Expenses 82,676 113,379 100,629 115,773 Health Insurance 461,624 577,458 591,634 572,897 Dental Insurance 34,189 42,119 41,389 46,923 Long -Term Disability 10,245 12,577 11,055 11,676 Life Insurance 8,419 9,917 7,865 7,897 Flexible Spending - 1,643 SUBTOTAL E 5,304,004 $ 5,788,089 $ 5,902,501 OPERATING EXPENSES 734 Conferences & Training 42,450 35,000 35,000Dues & Subscriptions 6,069 9,000 9,000Milea a 492 500 500 City of Allen 93 FY 2005 Budget FUND GENERAL FUND DEPARTMENT FIRE ACCOUNT 001-3500-422 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Worker's Comp Claims - 300 300 300 Clothing & Uniforms 47,838 64,500 73,500 77,470 Electricity 21,869 30,694 26,000 29,900 Gas 7,948 8,800 8,800 9,600 Water 12,008 10,000 14,000 11,000 Printing & Reproduction 2,704 6,200 4,000 4,080 Advertising 194 500 500 500 Rentals 525 500 500 500 Meetings and Receptions - 2,000 3,000 3,060 Code Enforcement 728 2,000 2,000 2,000 Computer Costs 1,966 5,000 6,000 5,500 Employee Tenure Pins 183 300 300 300 Gasoline 20,804 21,000 24,900 23,200 Oil & Lubricants 859 4,000 2,080 1,000 Vehicle Replacement Expense 275,954 '222,140 222,14q 262,286 Office Supplies 4,536 6,600 6,730 7,730 Janitorial Supplies 5,661 7,800 7,960 7,960 Medical & Chemical Supply 39,559 41,886 45,886 46,800 Chemical Spill Supplies 1,483 5,000 5,000 5,000 Small Tools & Minor Equip. 21,209 29,501 26,229 38,480 Building Maintenance 23,765 34,050 34,050 37,290 Vehicle Maintenance 55,252 50,000 80,000 70,000 Equipment Maintenance 9,271 15,425 14,525 17,600 Radio Maintenance 1,269 2,100 2,100 2,100 Donation Expenses 1,206 - - SUBTOTAL $ 605,802 $ 614,796 $ 655,000 $ 710,946 PROFESSIONAL SERVICES Professional Services 77,817 75,028 131,317 145,963 SUBTOTAL $ 77,817 $ 75,028 $ 131,317 $ 145,963 DEPARTMENT TOTALS $ 5,987,623 $ 6,475,913 $ 6,688,818 1 $ 7,259,425 CAPITAL EXPENDITURES LIST No capital outlay for this department; see Vehicle Replacement Fund for replacement vehicle expenditures. City of Allen 94 FY 2005 Budget BUILDING AND CODE COMPLIANCE DIVISIONS HEALTH INSPECTION 001-4520-460 BUILDING INSPECTION 001-4530-460 Code Compliance Environmental Services Coordinator Coordinator 1 1 Technician Environmental Health Specialist 1 Code Inspectors 7 Residential Plans Examiner Representative 2 Receptionist 1 CITY OF ALLEN FY 2004-2005 City of Allen 95 FY 2005 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND BUILDING & CODE COMPLIANCE 001-4500-460 DEPARTMENT DESCRIPTION Re -format and revise environmental health ordinance to include new state law The Department of Building and Code provisions. Compliance is a multi -functional department charged with the responsibility of managing compliance of building codes, zoning, health, and property maintenance ordinances. PROGRAM NARRATIVE Accomplishments for FY 2004: Processed permits, completed plan review, and inspected over 1,000 single-family homes, 300 apartments, and over 160 businesses and public buildings. Over 4,900 total permits were issued including swimming pools, fences, irrigation systems, and accessory buildings among others. :• Implemented a multi -family licensing and inspection program for apartment complexes older than five years of age. Completed single-family plan review in an average of 7 days, which is a slight improvement over the previous year. Expanded mosquito treatment program to include pre-treatment at the beginning of the season. Implemented credit card payment and escrow accounts to enhance customer service. Objectives for FY 2005: {• Adopt the 2003 edition of the International Codes. Expand the Environmental Health Division in order to maintain comprehensive inspections to a growing number of food facilities. Permits Issued for Commercial Buildings and Finish -outs oa-ot 01-02 oz -a] 03 -ea City of Allen 96 FY 2005 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND BUILDING AND CODE COMPLIANCE 001-4500460 EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 924,411 977,053 986,336 895,842 Operations 57,301 63,565 64,254 49,695 Capital 12,388 17,700 DEPARTMENTTOTAL 994,100 1,040,618 1,050,590 963,237 PERSONNEL SUMMARY 2002-2003 2003-2004 2003-2004 20042005 ACTUAL BUDGET .AMENDED BUDGET FULL TIME Chief Building Official 1 1 1 1 Code Compliance Coordinator 1 1 1 1 Code Inspector 7 7 7 7 Environmental Services Coordinator 1 1 1 1 Environmental Health Specialist 0 0 0 1 Plans Examiner 1 1 1 1 Permit Technician 1 1 1 1 Customer Service Representative 2 2 2 2 Code Enforcement Officer* 3 3 3 0 Receptionist 1 1 1 1 TOTAL FULL TIME 18 18 18 16 * Code Enforcement Officers moved to Planning Division. EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 694,890 729,878 739,786 682,532 Longevity 3,196 3,828 3,756 3,812 Overtime 9,240 5,000 9,450 6,050 FICA Expenses 52,725 54,759 54,915 47,205 TMRS Expenses 70,678 72,051 71,885 65,273 Worker's Comp Expenses 5,325 6,962 6,202 5,416 Health Insurance 77,806 92,165 88,507 74,767 Dental insurance 6,979 8,233 8,146 7,597 Long -Tenn Disability 1,897 2,268 1,958 1,700 Life Insurance 1,675 1,909 1,483 1,250 Flexible Spending 248 240 SUBTOTAL $ 924,411 $ 977,053 $ 986,336 $ 895,842 OPERATING EXPENSES Conferences&Training 5,024 6,054 6,054 4,734 Dues & Subscriptions 1,712 1,803 1,803 1,739 Mileage 1,611 1,200 100 100 City of Allen 97 FY 2005 Budget FUND GENERAL FUND DEPARTMENT BUILDING AND CODE COMPLIANCE ACCOUNT 0014500460 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Clouting & Uniforms 4,523 3,428 3,530 4,375 Printing & Reproduction 722 750 750 750 Computer Costs - 800 800 1,050 Advertising 51 - - - Gasoline 6,197 8,227 8,227 7,262 Depreciation - Vehicle Replacement 23,403 24,630 24,630 14,776 Office Supplies 4,904 6,962 6,962 5,336 Computer Supplies 2,875 1,000 800 800 Small Tools & Minor Equip. 2,903 2,648 3,848 2,123 Vehicle Maintenance 3,376 4,750 4,750 3,650 Equipment Maintenance - 1,313 1,000 1,000 Credit Card Costs - 1,000 2,000 SUBTOTAL $ 57,301 $ 63,565 $ 64,254 $ 49,695 CAPITAL OUTLAY I Vehicles 12,388 - - 13,500 Furniture & Fixtures 4,200 SUBTOTAL $ 12,388 $ - $ $ 17,700 DEPARTMENT TOTALS 994,100 1,040,618 1,050,590 963,237 CAPITAL EXPENDITURES LIST 2004-2005 QUANTITY BUDGET VEHICLES Light Duty Truck 1 13,500 FURNITURE & FIXTURES Workstation for new position 1 4,200 TOTAL CAPITAL 17,700 City of Allen 98 FY 2005 Budget PLANNING AND DEVELOPMENT DIVISIONS PLANNING 001-4800-460 CODE ENFORCEMENT 001-4840-460 Director 1 Senior Administrative Assistant I 1 Senior Planner 1 Code Planner Enforcement 1 Officer 3 GIS Administrator Planning Technician 1 GIS Analyst CITY OF ALLEN FY 2004-2005 City of Allen 99 FY 2005 Budget DEPARTMENT ACCOUNT FUND PLANNING & DEVELOPMENT 001-4800-461 DEPARTMENT DESCRIPTION Department of Planning & Development is onsible for land use and transportation planning, 3g administration; development coordination, :at improvement planning, code enforcement, tot providing staff support for the Planning & ng Commission, the Board of Adjustment, the Control Board and the Allen City Council. PROGRAM NARRATIVE for FY 2004: Initiated revisions to the Central Business • District regulations. ❖ Updated the Allen Land Development Code regarding Townhome District regulations, engineering and traffic related issues, and regulations involving the local option election for alcohol sales. ++ Published 2004 Facts & Figures. S Completed the 2004-2008 Capital Improvement Program. 4- Completed updates and improvements to the web -based Interactive Map. +•• Sponsored regional planning symposium. >+ Implemented Quality Neighborhood Initiative for the Hillside and Windridge neighborhoods. J Completed utilities mapping. 4 Developed Consolidated Plan for the Community Development Block Grant program. O Initiated and completed annexation and zoning on 5 parcels of land along the City's border. Objectives for FY 2005: S• Initiate a plan to partner with businesses to improve aging commercial areas. O Publish 2005 Facts & Figures. t• Complete 2005-2009 CIP. Expand Quality Neighborhood Initiative program. ? Work with existing neighborhoods without established organizations to create homeowner and/or neighborhood associations. Initiate new programs for code enforcement activities to become more proactive and interactive within the community. -- _— MUtlantlelA ai;e Pletmtl N.R�fti ft. PY ;ice 30032004 &M is p *tW City of Allen 100 FY 2005 Budget ____._._� 1W , o I 2lYWJ1 nne:! az1 2W1K2 � ss1 2002A3 ROQYOd r._ ea _ eoo� o N.R�fti ft. PY ;ice 30032004 &M is p *tW City of Allen 100 FY 2005 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND PLANNING & DEVELOPMENT 001-4800-461 EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 437,230 482,523 466,940 665,055 Operations 36,290 38,700 37,462 52,794 Professional Services 12,838 3,000 3,000 9,800 Capital 12,495 - - 12,000, DEPARTMENTTOTAL 498,853 $ 524,223 $ 507,402 $ 739,649 PERSONNEL SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 FULL TIME ACTUAL -BUDGET AMENDED BUDGET Director 1 1 1 1 Assistant Planning Director* 1 0 0 0 Senior Planner* 0 1 1 1 Planner - 1 1 1 1 GIS Administrator 1 1 1 1 GIS Analyst I 1 1 1 Code Enforcement Officer** 0 0 0 3 Senior Administrative Assistant 1 1 1 1 Planning Technician 1 1 1 1 TOTAL FULL TIME 7 7 7 10 * Assistant Planning Director changed to Senior Planner. ** Code Enforcement Officers moved from Building and Code Department. EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 338,896 369,131 366,208 506,720 Longevity 1,728 11896 1,804 2,732 Overtime 590 1,308 1,308 4,808 FICA Expenses 25,139 27,823 24,016 33,715 TMRS Expenses 34,142 36,435 35,202 51,505 Worker's Comp Expenses 1,380 2,017 1,781 3,192 Health Insurance 31,035 38,500 31,862 54,682 Dental Insurance 2,523 3,187 2,999 5,114 Long -Term Disability 918 1,146 930 1,317 Life Insurance 879 1,080 753 1,030 Flexible Spending 77 240 SUBTOTAL $ 437,230 $ 482,523 $ 466,940 $ 665,055 OPERATING EXPENSES Conferences & Training 9,112 8,200 7,459 12,092 Dues & Subscri tions 2,632 3,700 3,260 2,985 City of Allen 101 FY 2005 Budget FUND GENERAL FUND DEPARTMENT PLANNING & DEVELOPMENT ACCOUNT 001-4800-461 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Mileage 276 - - - Clothing & Uniforms - - - 1,200 Printing & Reproduction - 9,293 6,900 6,842 8,550 Advertising 84 300 300 300 Board/Commission Training 2,605 1,800 2,050 2,850 Plat Administration Exp 6,080 8,000 8,000 8,000 Gasoline - - - 1,700 Vehicle Replacement Exp - - - 7,591 Office Supplies 2,915 2,500 2,497 4,126 Computer Supplies 1,997 1,000 878 1,000 Small Tools & Minor Equip. 1,294 6,300 6,176 900 Vehicle Maintenance 1,500 SUBTOTAL $ 36,290 $ 38,700 $ 37,462 $ 52,794 PROFESSIONAL SERVICES I Professional Services 10,238 3,000 3,000 91800 Computer Services 2,600 - - SUBTOTAL $ 12,838 $ 3,000 $ 3,000 $ 9,800 CAPITAL OUTLAY Office Equipment and Furniture 12,495 - - - Computer Equip & Software - 12,000 SUBTOTAL $ 12,495 $ - $ - $ 12,000 DEPARTMENT TOTALS $ 498,853 $ 524,223 $ 507,402 $ 739,649 CAPITAL EXPENDITURES LIST 2004-2005 QUANTITY BUDGET COMPUTER EQUIPMENT & SOFTWARE Software upgrade for GIS System 1 12,000 TOTAL CAPITAL 1 $ 12,000 City of Allen 102 FY 2005 Budget COMMUNITY SERVICES DIVISIONS ADMINISTRATION 001-5110-432 BUILDING MAINTENANCE 001-5120-418 STREETS 001-5130-431 Director 1 Senior Administrative Assistant 1 Assistant Community Services Director 1 Streets/Drainage Building Maint Foreman Foreman t 1 LeadCustodian Crew Leader 2 2 Building Maint Tech Maintenance Worker 2 y Custodian - 5 Equipment Operator 2 CITY OF ALLEN FY 2004-2005 City of Allen 103 FY 2005 Budget FUND ' COMMUNITY SERVICES/ADMINISTRATION DEPARTMENT DESCRIPTION Community Services Administration is responsible for the efficient and effective administration and direction of the following Divisions: Streets, Drainage, Building Maintenance, Solid Waste, Water & Sewer, and Utility Collections. The Department manages its budget from the following funds: General Fund, Solid Waste, Drainage, and Water and Sewer. PROGRAM NARRATIVE Accomplishments for FY 2004. ❖ Continued to represent the City at the Cities Aggregation Power Project (CAPP) meetings to stay aware of electric deregulation issues, electricity cost factors, and our annual city electric contracting. 4• Implemented various energy plans required under Senate Bill 5 initiatives to decrease electric usage in City Hall, Police Station, Natatorium, Joe Fanner Recreation Center, and the Water Pumping stations. ❖ Assisted NTMWD in developing water conservation and drought contingency plans and implemented those late summer 2004. •S Met responsiveness reaction times for customer requests for assistance and information. Director reappointed to NCTCOG Resource Conservation Council Solid Waste Committee and appointed as Chair of the Local Projects Subcommittee that oversees the solid waste grant program. B• Director appointed to the NCTCOG Hazard Mitigation Team that is overseeing a consultant's efforts to develop a COG -wide disaster mitigation plan to fulfill a FEMA requirement. d• Finalized strategic infrastructure maintenance document for all maintenance oriented divisions (Strategic Plan item). Objectives for FY 2005: ❖ Provide responsible strategic planning to address long range water, sewer, and solid waste needs; both City Capital Improvement Investments and investments made by NTMWD. ❖ Continue power factor studies and implement power factor connection construction where cost: benefit justifies construction. E• Monitor and report the City's electric usage reduction efforts (Senate Bill 5). ❖ Continue to stay involved in electric deregulation through the Cities Aggregation Power Project (CAPP) and in management of the City's power procurement and usage monitoring. 6• Respond to customer calls, e-mails, comment forms, or letters within one work day of the day of receipt. E• Continue fleet conversion to alternative fuels or vehicles meeting low emission standards (LEV). City of Allen 104 FY 2005 Budget NDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET 31FICATION one] Services 249,859 253,923 258,939 267,378 ions 9,268 14,842 15,042 15,364 sional Services 1,486 2,500 1 615 2,500 DEPARTMENT TOTAL $ 260 613 $ 271126S $ 275,596 $ 285 242 ONNEL SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 Worker's Comp Expenses ACTUAL BUDGET AMENDED BUDGET L 9,867 11,373 10,780 12,028 or 1 1 1 1 nt Director 1 1 1 1 Administrative Assistant 1 1 1 1 TOTAL FULL TIME 3 122 180 EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 20042005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 195,357 195,715 201,535 206,189 Longevity 808 952 952 1,096 Overtime 69 - 300 350 FICA Expenses 14,923 14,764 15,085 15,052 TMRS Expenses 19,602 19,313 19,393 20,957 Worker's Comp Expenses 6,839 9,077 8,178 8,787 Health Insurance 9,867 11,373 10,780 12,028 Dental Insurance 1,267 1,461 1,460 1,608 Long -Term Disability 521 608 501 481 Life Insurance 606 660 633 650 Flexible Spending 122 180 SUBTOTALS 249,859 $ 253,923 $ 258,939 $ 267,378 OPERATING EXPENSES Conferences & Training 711 3,300 3,300 31060 Dues & Subscriptions 1,183 2,240 2,240 2,340 Mileage 111 - - - Printing & Reproduction 141 500 300 500 Gasoline 866 1,000 1,400 1,105 Vehicle Replacement Expense 3,179 3,427 3,427 2,259 Office Supplies 2,960 3,100 3,100 3,100 Computer Supplies - 300 300 2,000 Vehicle Maintenance 117 725 725 750 Radio Maintenance 250 250 250 SUBTOTAL $ 9,268 $ 14,842 $ 15,042 $ 15,364 City of Allen 105 FY 2005 Budget FUND GENERAL FUND DEPARTMENT/DIVISION COMMUNITY SERVICES/ADMINISTRATION ACCOUNT 001-5110-432 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PROFESSIONAL SERVICES Professional Services 1,486 2,500 1,615 2,500 SUBTOTAL –i'— 1,486 $ 2,500 $ 1,615 $ 2,500 DEPARTMENT TOTALS $ 260,613 $ 271,265 $ 275,596 $ 285,242 CAPITAL EXPENDITURES LIST No capital outlay for this division. City of Allen 106 FY 2005 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND COMMUNITY SERVICES/ 001-5120-418 BUILDING MAINTENANCE DIVISION : DIVISION DESCRIPTION Objectives for FY2005 The Building Maintenance Division is responsible for maintaining a high quality interior building appearance and administering maintenance and repair contracts for the City Hall, the City Hall Annex, Municipal Court, the new City Library, Police Station, Police Animal Shelter; and the second floor fire department administrative offices and the training classrooms in the new Central Fire Station. Building Maintenance performs a variety of tasks including: janitorial and custodial services, building mechanical system preventive maintenance and repair, furniture assembly, bulk mail transport to/from the post office, completion of minor remodeling projects, and other minor tasks/requirements to ensure efficient building operations and staff support. PROGRAM NARRATIVE Accomplishments for FY 2004: S Finalized building maintenance division's preventive maintenance schedule and checklists (Strategic Plan item) ❖ Participate in Courts/Parks adaptive reuse of the old Library during design and construction processes to assure building maintenance and energy efficiency aspects are addressed. d• Work with Contractors to finalize Library Project and assist in bringing it online. Hire and orient two new custodians to care for the new municipal Library. Major Budget Items: ❖ Electric and Gas Utilities - $175,649 ❖ Building Maintenance- $110,000 regular budget and $40,100 for new programs 26,000 25,000 24,000 4 Continued annual preventive 2 23,000 maintenance contracts for City Hall, Annex, Library, Police Station, & Animal Q 22,000 Shelter. m ❖ Participated in Library construction 21,000 process to assure building maintenance aspects are addressed. 20,000 ❖ Made major improvements to the HVAC 19,000 system at Police Headquarters, implementing an Energy Management System. Total Square Feet Cleaned per Employee 25,200 24,960 24,500 24,500 21,3fi0 2001 2002 2003 2004 2005 City of Allen 107 FY 2005 Budget EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 20042005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 315,379 342,750 347,969 427,141 Dperations 214,035 339,454 338,579 355,890 Professional Services 53,281 36,110 42,556 40,010 DEPARTMENT TOTAL $ 582,695 $ 718,314 729,104 $ 823,041 PERSONNEL SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 Vorker's Comp Expenses ACTUAL BUDGET AMENDED BUDGET FULL TIME 33,516 46,279 46,957 46,488 Foreman 1 1 1 1 Lead Custodian* 1 1 1 2 Building Technician 2 2 2 2 Custodian* 4 4 4 5 TOTAL FULL TIME 8 'a 8 10 XPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET 'ERSONNEL SERVICES ialaries 198,489 216,393 224,794 301,140 ongevity, 1,388 1,344 1,344 1,768 )vertime 29,557 25,000 20,000 20,000 'ICA Expenses 16,737 15,854 16,624 16,813 'MRS Expenses 22,901 21,381 22,709 24,070 Vorker's Comp Expenses 8,937 11,452 10,715 11,404 lealth Insurance 33,516 46,279 46,957 46,488 )ental Insurance 2,922 3,852 3,710 4,238 ong-Term Disability 517 672 587 633 ife Insurance 415 523 407 407 Flexible Spending 122 180 SUBTOTAL $ 315,379 $ 342,750 S 347,969 S 427,141 )PERATING EXPENSES :onferences & Training - 1,100 1,100 675 :lothing & Uniforms 2,870 4,592 4,592 6,026 :1ectdcity 69,402 159,312 134,312 161,174 les 7,518 14,475 9,600 14,475 Vater 2,460 7,000 6,000 6,000 advertising 59 - - 100 lasoline 473 500 500 - lehicle Replacement Expense 3,273 3,475 3,475 2,290 anitorial Supplies 26,437 23,000 23,000 23,000 City of Allen 108 FY 2005 Budget FUND GENERAL FUND DEPARTMENT/DIVISION COMMUNITY SERVICES/BLDG MAINT ACCOUNT 001-5120-418 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Small Tools 8 Minor Equip. 4,781 7,500 7,500 7,350 Building Maintenance 89,796 110,000 140,000 126,300 Vehicle Maintenance 417 500 500 500 Equipment Maintenance 6,549 8,000 8,000 8,000 SUBTOTAL $ 214,035 $ 339,454 $ 338,579 $ 355,890 PROFESSIONAL SERVICES Professional Services 46,589 36,110 36,110 40,010 Machinery 8 Equipment 6,692 6,446 SUBTOTAL $ 53,281 $ 36,110 $ 42,556 $ 40,010 DEPARTMENT TOTALS $ 582,695 $ 716,314 $ 729,104 $ 823,041 CAPITAL EXPENDITURES LIST No capital outlay for this division. City of Allen 109 FY 2005 Budget FUND COMMUNITY SERVICES/STREETS DIVISION 001-5130-431 DIVISION DESCRIPTION Major Budget Items: Streets Division is responsible for y Concrete Street Maintenance - promoting quality of life and the public's Base Budget $150,000, New Programs safe driving experience through maintaining $50,000. public streets, sidewalks, and alleys. •:• Sidewalk Replacement - $35,000 PROGRAM NARRATIVE potentially available for Neighborhood Revitalization strategic planning Accomplishments for FY2004. community integrity efforts. Performed routine concrete and asphalt ❖ Asphalt Street Maintenance- $30,000 street maintenance needed to extend the life of the City's infrastructure •:• Assisted in Capital Improvements Projects for Alley Replacement, Asphalt Overlay, and Concrete Replacement. ❖ Managed the City/Resident cost -shared sidewalk replacement program. Objectives for FY2005: :• Continue the annual street and alley condition assessments and use the assessment to formulate the division's pavement maintenance program. Perform crack sealing and other routine maintenance activities to extend pavement life. f• Replace curbs that have been damaged or failed. ❖ Manage the City -resident cost -shared sidewalk replacement program. ❖ Continue to perform routine concrete and asphalt street maintenance needed to extend the life of the City's infrastructure Centerline Miles Maintained 300 240 245 250 216 198 200 7 176 10 Miles 150 100 50 0 1998 1999 2000 2001 2002 2003 Ficsal Year City of Allen 110 FY 2005 Budget FUND DEPARTMENT/DIVISION ACCOUNT GENERALFUND COMMUNITY SERVICES/STREETS 001-5130-431 EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 475,207 552,211 489,040 519,067 Operations 290,015 321,068 376,635 364,478 Professional Services 240 1,500 1,500 1,500 Capital - 35,000 26,123 10,700 DEPARTMENTTOTAL § 76S,462 § 909,779 § 893,298 § 895,745 PERSONNEL SUMMARY 2002-2003 2003-2004 '2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET FULL TIME Foreman 1 1 1 1 Crew Leader 2 2 2 2 Equipment Operator 2 2 2 2 Maintenance Worker 7 7 7 7 TOTAL FULL TIME 12 12 12 12 EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 318,464 354,935 321,489 340,559 Longevity 1,840 2,272 2,044 2,272 Overtime 9,201 15,000 15,000 15,000 FICA Expenses 24,012 26,014 23,910 24,955 TMRS Expenses 32,930 35,078 31,324 34,661 Worker's Comp Expenses 29,552 41,829 33,276 36,512 Health Insurance 53,205 69,419 55,837 58,080 Dental Insurance 4,464 5,712 4,672 5,404 Long -Term Disability 855 1,102 836 913 Life Insurance 684 850 573 591 Flexible Spending - 77 120 SUBTOTAL $ 475,207 $ 552,211 $ 489,040 $ 519,067 OPERATING EXPENSES Conferences & Training 413 3,250 2,750 2,475 Dues & Subscriptions 202 300 300 300 Mileage - 100 - - Clothing & Uniforms 7,363 7,724 7,724 7,724 Advertising 24 - - - Printing & Reproduction - 200 200 200 Rentals 792 2,750 2,750 2,750 Gasoline 14,472 18,439 16,300 18,000 Vehicle Propane Gas 73 500 500 500 City of Allen 111 FY 2005 Budget FUND GENERALFUND DEPARTMENT/DIVISION COMMUNITY SERVICES/STREETS ACCOUNT 001-5130-431 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Vehicle Replacement Expense 57,879 57,155 57,155 73,979 Office Supplies 406 500 500 500 Medical & Chemical Supply 534 500 500 500 Small Tools & Minor Equip 7,071 8,100 8,100 12,050 Vehicle Maintenance 5,738 9,000 9,000 9,500 Equipment Maintenance 18,013 17,050 17,050 18,000 Radio Maintenance 600 500 500 500 Asphalt Maintenance 51,851 30,000 30,000 30,000 Sidewalk Replacement 8,714 35,000 35,000 35,000 Street Maintenance 109,747 125,000 185,806 150,000 Gravel Street Maintenance 6,123, 5,000 2,500 2,500 SUBTOTAL -j-- 290,015 $ 321,068 $ 376,635 $ 364,478 PROFESSIONAL SERVICES Professional Services 240 1,500 1,5001 1,500 SUBTOTAL 37- 240 $ 1,500 $ 1,500 $ 1,500 CAPITAL OUTLAY Vehicles - 26',500 16,308 - Machinery & Equipment 8,500 9,815 10,700 SUBTOTAL $ - $ 35,000 $ 26,123 $ 10,700 DEPARTMENT TOTALS $ 765,462 $ 909,779 $ 893298 $ 895,745 CAPITAL EXPENDITURES LIST 20042005 QUANTITY BUDGET MACHINERY & EQUIPMENT Mechanical Concrete Breaker 1 10,700 TOTAL CAPITAL 1 $ 10,700 City of Allen 112 FY 2005 Budget Assistant Director 1 FINANCE DIVISIONS FINANCE 001-5500-416 PURCHASING 001-5510-416 Finance Director 1 Assistant Budge, Analyst Purchasing Manager I Municipal Court Senior Accountant Senior Accountant 1 Accountant 1 Payroll Specialist — — J .75 Accounting Asst II 2 CITY OF ALLEN FY 2004-2005 Senior Buyer 1 Buyer 1 City of Allen 113 FY 2005 Budget FUND DEPARTMENT ACCOUNTI GENERAL FUND FINANCE 001-5500-416 DEPARTMENT DESCRIPTION The Finance Department's purpose is to provide responsive and accurate technical staff support to the City Manager and all operating departments, and to plan, manage, and maintain the financial affairs of the city. PROGRAM NARRATIVE Accomplishments for FY 2004: ❖ Received the 5th Certificate of Achievement for Excellence in Financial Reporting Award from the national Government Finance Officers Association (GFOA). ❖ Received the 5th Distinguished Budget Presentation Award from GFOA. S• Received the 4th Achievement of Excellence in Procurement Award from the National Purchasing Institute. S• Maintained the city's bond ratings of Aa3 and AA- from Moody's and Standard and Poor's, respectively, on its general obligation debt. Received an upgrade for the Water & Sewer bond ratings to an A2 and A+ respectively from Moody's and Standard & Poor's. S• Established long range financial plan for debt management and selected operating funds. ❖ Completed implementation of an on-line cash receipting system. ❖ Analyzed the feasibility and financing of a municipal golf course. E• Updated policies relating to travel and business expenses and equipment and vehicle maintenance and replacement. 4• Established centralized contract administration in the purchasing division. o- Developed quarterly in-house training programs for financial software users. d• Established a procurement card program. S• Established a Business Diversity Procurement Program. d• Conducted 1st internal purchasing survey Objectives for FY 2005: e- Receive 6th Certificate of Achievement for Excellence in Financial Reporting Award. f• Receive 6th Distinguished Budget Presentation Award. ❖ Receive 5"' Achievement of Excellence in Procurement Award from the National Purchasing Institute. ❖ Expand the procurement card program to include managers and supervisors. f• Continue long range financial planning. f• Develop standard operating procedures for contract administration and provide training for all users. 4• Analyze short -tens financing for capital projects and develop cash flow projections. ❖ Establish a centralized accounts receivable program. er Initiate electronic payroll related processes. E• Develop policy and procedures for acceptance of electronic bids and proposals. ❖ Implement a training incentive program for all personnel who utilize the City's financial software. City of Allen 114 FY 2005 Budget FUND DEPARTMENT ACCOUNT GENERAL FUND FINANCE 001-5500-416 EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 742,566 846,179 829,294 875,395 Operations 61,519 63,995 57,965 56,787 Professional Services 6,227 3,900 3,800 4,100 Capital 7,187 - - DEPARTMENT TOTAL $ 817,499 $ 914,074 $ 891,059 $ 936,282 PERSONNEL SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET FULL TIME Director 1 1 1 1 Assistant Director 1 1 1 1 Senior Accountant 2 2 2 2 Accountant 1 Y 1 1 Budget Analyst 1 1 1 1 Senior Administrative Assistant I 1 1 1 Purchasing Manager 1 1 1 1 Senior Buyer 1 1 1 1 Buyer I 1 1 1 Accounting Assistant II 2 2 2 -2 TOTAL FULL TIME 12 12 12 12 PART TIME Payroll Specialist 0.75 0.75 0.75 0.75 TOTAL PART TIME 0.75 0.75 0.75 0.75 EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 20042005 ACTUALUB DGET AMENDED BUDGET PERSONNEL SERVICES Salaries 580,041 651,577 645,979 675,387 Longevity 11556 2,172 2,172 2,772 Overtime 5,569 7,500 61500 6,500 FICA Expenses 44,254 47,976 47,226 49,050 TMRS Expenses 59,075 64,193 62,260 68,562 Worker's Comp Expenses 1,570 2,223 1,950 2,238 Health Insurance 39,805 61,443 54,695 61,539 Dental insurance 3,829 5,444 5,124 5,990 Long-Term Disability 1,469 1,934 1,575 1,624 Lite Insurance 1,398 1,717 1,410 1,433 Relocation Expenses 4,000 - - - Flexible Spending 203 300 SUBTOTAL $ 742,566 $ 846,179 $ 829,294 $875,395 City of Allen 115 FY 2005 Budget FUND GENERAL FUND DEPARTMENT FINANCE ACCOUNT 001-5500-416 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES Conferences & Training 17,517 14,000 12,310 18,527 Dues & Subscriptions 6,798 5,495 5,035 5,510 Mileage 1,537 1,500 1,000 1,300 Banking Services 18,298 17,000 10,870 5,500 Printing & Reproduction 4,698 8,750 7,750 7,250 Advertising 132 1,200 1,200 1,500 Meetings & Receptions 291 800 800 800 Gasoline - - 600 600 Office Supplies 11,818 14,100 13,000 13,100 Small Tools & Minor Equip. 430 550 4,600 1,700 Vehicle Maintenance - - 200 400 Equipment Maintenance -i 600 600 600 SUBTOTAL 61,519 $ 63,995 $ 57,965 $ 56,787 PROFESSIONAL SERVICES I Professional Services 850 1,000 900 1,200 Courier Services 5,377 2,900 2,900 2,900 SUBTOTAL $ 6,227 $ 3,900 $ 3,800 $ 4,100 CAPITAL OUTLAY Office Equip & Furniture 7,187 - - SUBTOTAL $ 7,187 $ - DEPARTMENT TOTALS It 817,499 $ 914,074 $ 891,059 $ 936,282 CAPITAL EXPENDITURES LIST No capital outlay for this department. City of Allen 116 FY 2005 Budget Traffic Engineer Construction Civil Engineer 1 Manager"" 2' 1 City of Allen 1 1 7 FY 2005 Budget ENGINEERING DIVISION ENGINEERING 001-6000-437 TRAFFIC 001-6020-438 Director 1 Senior Administrative Assistant 1 Civil Engineer/ Floodplain 1 Construction Sr. Signal Project Inspector Technician Technician 4 1 1 Drafter Sign & Markings ROW/Utility 1 Tech Coordinator' 1 1 Traffic Signal Tech 1 Utility Locator 1 Tech' 1 ` 1 Position funded in Water & Sewer " Position funded in CIP CITY OF ALLEN FY 2004-2005 Traffic Engineer Construction Civil Engineer 1 Manager"" 2' 1 City of Allen 1 1 7 FY 2005 Budget FUND DEPARTMENT DESCRIPTION The Engineering Department -provides architectural, planning and engineering services for the City's infrastructure and facilities including buildings, streets, traffic signals, drainage, water and wastewater. In addition to the implementation of the capital improvement program, the department insures that all traffic signalization is operating safely and efficiently to move vehicular traffic through the community and provide inspection services for public and development construction projects. PROGRAM NARRATIVE Accomplishments for FY 2004: Completed construction on the following projects: • Streets: Alma Rd widening from Tatum to Bel Air including 18" to 30" water line, Bethany Drive widening from Watters Road to Allen Heights, St. Mary Dr. from Cedar to Ash, Street light installation on Greenville Ave from Chaparral to Exchange, Misc. Streetscape on Allen Heights from Bethany to Main, Streetscape on Greenville Ave. from Ridgemont to Exchange and Phase 2 of the alley replacement. • Water/Sewer: Ola/Cottonwood Creek Sewer Improvements and Water Tower Security Lighting • Traffic Signal Installation at Bethany/Cheyenne; Bethany/Aylesbury; Alma/Bethany; Alma/BelAir; RivercrestlExchange; Exchange/Allen Heights; and Exchange/Angel Parkway intersections. Assumed maintenance for Main Street from Greenville Avenue beginning at Chaparral to Exchange, including 5 new traffic signals. :• Continued Engineering on the following streets projects listed below: • Greenville Avenue from Exchange to Stacy; East Main from Allen Heights to FM 2551, and Bethany Dr. Malone to FM 2551. S• Traffic Operation: • Retimed Bethany Drive traffic signals to improve progression, updated school zones and continued LED signal lamp replacements. Objectives for FY2005: ❖ Complete the construction projects below: Streets: Allen Drive from McDermott to Ola, Coats Drive from Allen to Butler, St. Mary Drive from Cedar to Cottonwood Creek, Ridgemont Drive from Hawthorne to Jupiter and Phase 3 miscellaneous street rehabilitation including sections of Timbercreek Drive, Aylesbury Drive and Cottonwood Drive; Bel Air Drive from West Bethany to 1400' South'; and Exchange Pkwy (2 -lanes from Twin Creeks Drive west to Twin Creeks, Phase 7). Water/Sewer: Prestige Water Tower. Facilities: The New Central Library, Police Parking Expansion, and the firpt phase of the Adaptive Reuse of the Old Library. Twin Creeks Drainage Diversion ❖ Complete right-0f—way/land acquisition for the following projects: • Chaparral Road Bridge, Greenville Avenue. from Exchange to Stacy, Fire Station #5 and the future Service Center. Start Construction on the following projects: • Main Street from Allen Heights to Angel Parkway and Bethany Drive from Malone Road to FM 2551, the west -side 36 -inch Water Line and the Senior Citizens Recreational Facility. Continue implementation of the NPDES permitting requirements. :• Begin/continue/complete engineering and • architectural efforts on the following projects: • Greenville from Exchange to Stacy, Custer Road Pump Station -Phase 2, west -side 36 -inch Water Line, Bethany Drive Malone Road to FM 2551 and intersection improvements at McDermott/US 75, Main St./Jupiter and Park Place/Jupiter. t• Traffic Operation • Continue implementation of street sign and pavement markings replacement program, begin signal upgrade and communication project and add red enforcement lights to all signals. 'Project schedule subject to right-of-way acquisition. —Project schedule subject to TxDOT processes. City of Allen 118 FY 2005 Budget JRE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 & Subscriptions ACTUAL BUDGET AMENDED BUDGET 4TION 2,251 3,000 900 900 'rvices 773,996 907,932 892,182 949,363 Traffic Engineer 593,429 840,672 726,984 906,059 Services 4,707 500 34,000 8,000 PERSONNEL SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 & Subscriptions ACTUAL BUDGET AMENDED BUDGET FULL TIME 2,251 3,000 900 900 Director 1 1 1 1 Traffic Engineer 1 1 1 1 Project Construction Manager* 0 1 1 1 Construction Inspector 4 .4 4 1 4 Senior Administrative Assistant 1 1 1 1 Project Technician 1 1 1 1 Drafter 1 1 1 1 Civil Engineer 2 2 2 2 Senior Signal Technician 1 1 1 1 Signal/Signs/Markings Technician 1 1 1 •1 Traffic Signal Technician 1 1 1 1 TOTAL FULL TIME 14 15 15 15 * Moved from Parks Division; funded 100% by bond funds. EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 588,199 680,290 686,932 726,857 Longevity 4,352 2,972 2,684 3;548 Overtime 11,787 10,300 11,500 11,700 FICA Expenses 44,997 50,946 51,372 53,485 TMRS Expenses 60,428 67,097 66,536 73,843 Worker's Comp Expenses 10,755 12,974 11,634 12,424 Health Insurance 46,048 73,013 52,687 57,774 Dental Insurance 4,381 6,373 5,551 6,280 Long -Term Disability 1,590 2,113 1,770 1,844 Life Insurance 1,459 1,864 1,394 1,428 Flexible Spending 122 180 11 SUBTOTAL $ 773.996 $ 907.932 S 892.182 s 94 394 9 rrences & Training 2,487 5,150 4,900 4,590 & Subscriptions 2,648 4,400 3,950 4,250 9e 2,251 3,000 900 900 City of Allen 119 FY 2005 Budget FUND GENERALFUND DEPARTMENT ENGINEERING ACCOUNT 001-6000-437 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont Clothing & Uniforms 4,528 4,551 4,551 5,100 Electricity -Street Lights 324,224 553,000 450,000 512,000 Electricity -Traffic Signals 16,225 25,000 20,000 44,800 Printing & Reproduction 792 750 730 700 Advertising 381 - 30 - Rentals - 750 250 250 Gasoline 5,926 5,000 8,900 8,700 Vehicle Propane Gas 73 500 250 500 Vehicle Replacement Expense 27,858 26,423 26,423 26,219 Office Supplies 4,969 7,100 6,600 6,750 Computer Supplies 8,493 2,075 1,200 1,200 Small Tools & Minor Equip 4,684 1,400 5,500 6,000 Vehicle Maintenance 5,631 4,323 5,500 6,100 Equipment Maintenance - 750 300 500 Street Marking Maintenance 12,597 20,000 20,0001 40,000 Traffic Signal Maintenance 20,073 35,000 30,000 25,000 Street Light Maintenance 76,004 98,500 90,000 105,000 Street Sign Replacement 20,759 21,000 25,000 77,500 School Crossing Guards 52,826 22,000 22,000 30,000 SUBTOTAL-$-- 593,429 $ 840,672 $ 726,984 $ 906,059 PROFESSIONAL SERVICES Professional Services 4,707 500 34,000 8,000 SUBTOTAL -i- 4,707 $ 500 $ 34,000 $ 8,000 CAPITAL OUTLAY Traffic Signs 35,422 44,000 44,000 34,000 Machinery and Equipment 10,397 - SUBTOTAL $ 45,819 $ 44,000 $ 44,000 $ 34,000 DEPARTMENT TOTALS $ 1,417,951 $ 1,793,104 $ 1,697,166 $ 1,897,422 CAPITAL EXPENDITURES LIST 2004-2005 BUDGET TRAFFIC SIGNS Ongoing program 34,000 TOTAL CAPITAL $ 34,000 City of Allen 120 FY 2006 Budget GRANT ADMINISTRATION DIVISIONS GRANTS - COURT 001-9412-412 GRANTS - POLICE 001-9420-421 GRANTS - PARKS 001-9425-451 GRANTS - LIBRARY 001-9430-455 GRANTS - FIRE 001-9435-422 No Personnel in this Division CITY OF ALLEN FY 2004-2005 City of Allen 121 FY 2005 Budget FUND DEPARTMENT ACCOUNTI GENERALFUND GRANT ADMINISTRATION 001-9400-400 DEPARTMENT DESCRIPTION The Grant Administration division was created in FY2002 to track grants received and matching funds committed. Grants are tracked by department within the Grant Administration division. Budgets for personnel are split, showing only the matching portion of funds in this division. However, for purposes of staffing count, all personnel are reported under their respective operating divisions. Beginning in FY2005, all grants are accounted for in a separate fund (See "Grants" tab.) City of Allen 122 FY 2005 Budget FUND GENERALFUND DEPARTMENT GRANT ADMINISTRATION ACCOUNT 001-9400-4XX REVENUE DETAIL 2002-2003 2003-2004 2003-2004 - 2004-2005 ACTUAL BUDGET AMENDED BUDGET Municipal Court 3,646 5,396 5,396 - Police Department 187,767 553,433 75,626 - Parks & Recreation 565,103 558,000 286,610 - Library 37,541 37,263 42,009 - Fire Deparhrnent 783 66,713 34,083 - DEPARTMENTTOTAL 794,940 $ 1,220,805 44 724 EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET MUNICIPAL COURT Juvenile Accountability Grant 5,051 5,995 5,995 SUBTOTAL $ 5,051 $ 5,995 $ 5,995 $ - POLICE DEPARTMENT TCLEOSE Training Grant 3,793 6,711 12,097 - LLEBG Grant 10,414 - - - Cops In School Grant* 254,562 253,081 257,367 - Tobacco Compliance Grant 3,174 3,000 3,000 - STEP Overtime Grant 23,450 102,000 68,276 - Bulletproof Vest Partnership Grant 2,684 3,290 4,935 - COPS More Grant 81,000 - 100,441 - CJD 421 -Mobile Crime Unit -Grant 38,384 - - - UHP Grant - 535,560 - - Child Abuse Investigator Grant 66 662 - - SUBTOTAL $ 417,461 $ 970,304 $ 446,116 $ PARKS & RECREATION Urban Forestry Grant 10,000 12,000 12,000 - Celebration Park 500,000 - - - North Texas Soccer Grant 33,500 - - - Library Sculpture Garden Grant 10,000 - - - Rowleti Creeks Acquisition Grant - - 73,073 - NRPA Tennis Grant 5,000 - - - Kodak American Greenways Grant - - 1,200 - Mid -American Arts Alliance Grant 1,000 - 44,628 - Liberty Gardens Grant 4,616 - - - TX Commission on the Arts - - 2,909 - National Recreation Trails - - 100,000 - Allen Station Park Ph II Grant - 500,000 - - Civic Plaza Grant (TX Comm Arts) - 35,000 - - Verizon/SBC Library Tech Grant -'7;222 - - SUBTOTAL $ 564,116 $ 564,000 $ 233,810 $ - 'This grant ended during FY 2003. The salaries for FY 2004 were budgeted in the grant account for traGking purposes. City of Allen 123 FY 2005 Budget FUND GENERAL FUND DEPARTMENT Grant Administration ACCOUNT 001-9400-4XX LIBRARY Collin County Library Grant 27,111 27,113 33,054 - Loan Star Libraries Grant 10,436 10,150 10,533 - TLA Grant - - 290 - NETLS Grant - - 3,000 - SUBTOTAL $ 37,547 $ 37,263 $ 46,877 FIRE DEPARTMENT LEOSE - Training Grant 966 762 3,320 - Fire Act Grant - 37,023 37,023 - Emergeny Operations Grant - 43,747 - - SUBTOTAL $ 966 $ 81,532 $ 40,343 $ DEPARTMENTTOTAL $ 1,025141 $ 1659,094 773,141 Note: The City of Allen was awarded a total of $234,000 from the Govemor's Once for the purpose of enhancing homeland security. This will not have a budgetary impact as it will be treated as donated equipment/supplies. City of Allen 124 FY 2005 Budget CITY OF ALLEN DEBT SERVICE FUND FISCAL YEAR 2004-2005 Debt Policy The City of Allen issues general obligation bonds for a term of generally twenty years, for the purpose of constructing major capital improvements which include municipal facilities, parks and streets. Article XI, Section 5 of the Texas Constitution, applicable to cities of more than 5,000 population states that the maximum rate shall not exceed $2.50 per $100.00 of assessed valuation of taxable property. The City's Charter (Article 5, Section 1) states: "In accordance with the constitution of the State of Texas, and not contrary thereto, the City of Allen shall have the power to borrow money against the credit of the city for any public purpose that is not now nor hereafter prohibited by the constitution and laws of the State of Texas". The City's debt policy goal is to keep the portion of ad valorem tax collections appropriated to the debt service fund below 40%. The proposed tax rate at October 1, 2004 is $0.560 per $100.00 of assessed valuation of which $0.20176, or 36.03%, is designated to the debt service fund. This is within the limits of the state law and is below the City's policy limit. Bond Ratings Bond ratings on the City's General Obligation debt are Aa3 from Moody's and AA- from Standard & Poors. The ratings on the Citys Revenue debt are A2 and A+, from Moody's- and S&P, respectively. FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/04 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/05 . FUND BALANCE REQUIRED: 10% OF ANNUAL DEBT SERVICE $ 1,640,532 9,953,464 (10,146,411) $ 1,447,585 $ 894,419 City of Allen 125 FY 2005 Budget CITY OF ALLEN DEBT SERVICE REQUIREMENT FISCAL YEAR 2004-2005 GENERAL OBLIGATION BONDS 1966 11/01/99 $ 100,000 Balance Required Required Total Bond Date of Amount Interest Maturity as of Principal Interest Required Sense Issue Issued Rate Date 10/1/2004 2004-2005 2004-2005 2004-2005 GENERAL OBLIGATION BONDS 1966 11/01/99 $ 100,000 5.75% 05/01/05 "1992 10/01/92 16,053,921 3.00%- 6.35% 09/01/06 1996 07/01/96 7,100,000 5.00%- 7.00% 09/01/16 1998 04/01/98 10,000,000 4.50%- 6.50% 09/01/18 1999 08/01/99 13,340,000 4.875%- 6.375% 09/01/19 2000 05/01/00 11,100,000 5.00%- 6.50% 08/01/20 2001 05/01/01 20,715,000 4'00% 5.25% 09/01/21 2002 05/01/02 13,000,000 4.2%- 5.5% 09/01122 2003 01/01/03 2,705,000 2.00% 3.00% 09/01/07 2003 06/01/03 7,210,000 2.75%- 4.25% 09/01/23 2004 06/01/04 11,700,000 4%-5% 09/01/24 TOTAL $ 113,023,921 15,000 15,000 431 15,431 1,978,921 1,023,251 1,231,749 2,255,000 5,220,000 310,000 282,280 592,280 81145,000 410,000 401,080 811,080 11,270,000 505,000 583,760 1,088,760 9,920,000, 395,000 5441650 939,950 17,165,000 810,000 809,390 1,619,390 12,415,000 435,000 612,372 1,047,372 970,000 25,000 28,774 53,774 7,035,000 255,000 253,762 508,762 11,700,000 250,000 680,343 930,343 $ 85,833,921 $ 4,433,251 $ 5,428,891 $ 9,862,142 CERTIFICATES OF OBLIGATION: 2004 10/01/04 5,500,000 5.25%- 09/01/24 - - 276,182 276,182 6.9% TOTAL $ 5,500,000 $ $ - $ 276,182 $ 276,182 WATER & SEWER REVENUE BONDS 1995 09/01/95 4,100,000 5.125%- 06/01/15 190,000 190,000 13,490 203,490 7.125% 1999 02/01/99 12,545,000 3.95%- 06/01/19 9,875,000 885,000 453,572 1,338.572 5.0% 2004 06/01/04 6,710,000 4.75%- 08/30/24 6,710,000 265,000 329,088 594,088 5.0% TOTAL $ 23,355,000 It 16,775,000 $ 1,340,000 $ 796,150 $ 2,136,150 "1992 G.O. Refunding issue next payment due 9/1/05. City of Allen 126 FY 2005 Budget CITY OF ALLEN AGGREGATE DEBT SERVICE REQUIREMENTS Period Total Ending Principal Interest Debt Service eTWIPP _1Its]-1KgAi[9J:1-019 9/30/2005 4,433,251 5,652,055 10,085,306 9/30/2006 4,650,670 5,435,312 10,085,982 9/30/2007 6,200,000 3,930,939 10,130,939 9/30/2008 4,250,000 3,624,921 7,874,921 9/30/2009 4,455,000 3,428,366 7,883,366 9/30/2010 4,680,000 3,223,979 7,903,979 9/30/2011 4,905,000 3,014,565 7,919,565 9/30/2012 5,170,000 2,791,522 7,961,522 9/30/2013 5,430,000 2,554,190 7,984,190 9/30/2014 5,700,000 2,300,754 8,000,754 9/30/2015 5,995,000 2,025,384 8,020,384 9/30/2016 5,710,000 1,733,764 7,443,764 9/30/2017 5,380,000 1,453,886 6,833,886 9/30/2018 5,650,000 1,190,136 6,840,136 9/30/2019 5,115,000 911,769 6,026,769 9/30/2020 4,260,000 659,068 4,919,068 9/30/2021 3,515,000 448,493 3,963,493 9/30/2022 2,720,000 277,698 2,997,698 9/30/2023 1,785,000 147,262 1,932,262 9/30/2024 1,330,000 64,900 1,394,900 TOTAL $ 91,333,921 $ 44,868,963 $ 136,202,884 WATER & SEWER REVENUE BONDS: TOTAL 9/30/2005 1,340,000 796,150 2,136,150 9/30/2006 1,380,000 733,345 2,113,345 9/30/2007 1,440,000 672,827 2,112,827 9/30/2008 1,425,000 608,703 2,033,703 9/30/2009 880,000 536,690 1,418,690 9/30/2010 920,000 498,640 1,418,640 9/30/2011 970,000 455,760 1,425,760 9/30/2012 1,020,000 409,985 1,429,985 9/30/2013 950,000 361,265 1,311,285 9/30/2014 995,000 315,300 1,310,300 9/30/2015 1,040,000 267,775 1,307,775 9/30/2016 750,000 216,325 966,325 9/30/2017 785,000 179,400 964,400 9/30/2018 830,000 140,750 970,750 9/30/2019 870,000 100,838 970,838 9/30/2020 215,000 59,000 274,000 9/30/2021 225,000 48,250 273,250 9/30/2022 235,000 37,000 272,000 9/30/2023 245,000 25,250 270,250 9/30/2024 260,000 13,000 273,000 S 16,775,000 $ 6,478,273 $ 23,253,273 City of Allen 126a FY 2005 Budget CITY OF ALLEN CITY OF ALLEN WATER AND SEWER FUND REVENUE AND EXPENDITURE SUMMARY FISCAL YEAR FY 2004.2005 TOTAL EXPENDITURES $ 16,167,786 $ 15,378,117 $ 17,000,578 $ 17,781,816 PROJECTED FUND BALANCE 10/1/04 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/05 6,436,162 19,122,161 (17,781,816) 7,776,507 City of Allen 127 FY 2005 Budget 2002-2003 2003-2004 2003-2004 2004-2005 REVENUES ACTUAL BUDGET AMENDED BUDGET Operating Revenues Water Sales 10,682,260 11,800,000 11,376,000 12,334,500 Sewer Charges $ 3,939,556 $ 4,613,751 $ 4,905,001 $ 6,020,000 Connections 212,540 225,000 225,000 225,000 Service Charges 259,262 232,200 232,200 207,200 Miscellaneous 282,175 178,968 163,653 153,500 TOTAL PUBLIC WORKS SUBTOTAL $ 15,375,793 $ 17,049,919 $ 16,901,854 $ 18,940,200 Non-Ooeratina Revenues $ 1,861,484 $ 1,861,101 $ 1,918,724 $ 2,153,281 Interest' 130,972 158,600 163,988 141,946 Operating Transfer In 12,536 13,644 13,644 40,015 SUBTOTAL $ 143,508 $ 172,244 $ 177,632 $ 181,961 TOTAL REVENUES $ 15,519,301 $ 17,222,163 $ 17,079,486 $ 19,122,161 TOTAL EXPENDITURES $ 16,167,786 $ 15,378,117 $ 17,000,578 $ 17,781,816 PROJECTED FUND BALANCE 10/1/04 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/05 6,436,162 19,122,161 (17,781,816) 7,776,507 City of Allen 127 FY 2005 Budget 2002-2003 2003-2004 2003-2004 2004-2005 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET General Government: Utility Collections 388,079 476,980 430,690 458,268 TOTAL GENERAL GOV. $ 388,079 $ 476,980 $ 430,690 $ 458,268 Public Works: Water 8 Sewer Operating Expenditures 11,383,915 11,690,036 12,901,164 13,820,267 Capital Improvement Projects 2,534,308 1,350,000 1,750,000 1,350,000 TOTAL PUBLIC WORKS $ 13,918,223 $ 13,040,036 $ 14,651,164 $ 15,170,267 Debt Service $ 1,861,484 $ 1,861,101 $ 1,918,724 $ 2,153,281 TOTAL EXPENDITURES $ 16,167,786 $ 15,378,117 $ 17,000,578 $ 17,781,816 PROJECTED FUND BALANCE 10/1/04 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/05 6,436,162 19,122,161 (17,781,816) 7,776,507 City of Allen 127 FY 2005 Budget WATER & SEWER FUND REVENUES FY 2005 Sewer Charges 31.48% Connections 1.18% Service Charges 1.08% Miscellaneous 0,81% Water Sales Interest 64.50% 0.74% Transfers In 0.21% WATER & SEWER FUND EXPENDITURES BY FUNCTION FY 2005 water & Sewer 85.31 Debt Service 12.11% Utility Collections 2.58% City of Allen 128 FY 2005 Budget CITY OF ALLEN WATER AND SEWER FUND REVENUE DETAIL FISCAL YEAR 2004.2005 City of Allen 129 FY 2005 Budget 2002-2003 2003-2004 2003-2004 2004-2005 REVENUE -DETAIL ACTUAL BUDGET AMENDED BUDGET Operating Revenues Water Sales 10,682,260 11,800,000 11,376,000 12,334,500 Sewer Charges 3,915,519 4,589,000 4,880,250 5,995,000 Industrial Pretreatment 24,037 24,751 24,751 25,000 Connections 212,540 225,000 225,000 225,000 Re -Connect Fees 51,700 50,000 50,000 25,000 Penalties 205,562 180,000 180,000 180,000 Sewer Clean Outs 2,000 2,200 2,200 2,200 Miscellaneous 208,604 50,000 32,185 25,500 Other Reimbursements 5,098 - 2,500 - Inspection Fees 68,473 128,968 128,968 128,000 SUBTOTAL $ 15,375,793 $ 17,049,919 $ 16,901,854 $ 18,940,200 Non -Operating Revenues Interest on Investments 129,754 133,500 138,888 116,946 Interest-I&S Reserve Fund 1,116 25,000 25,000 25,000 Interest-Buckinham W&S 102 100 100 - Operating Transfer In 12,536 13,644 13,644 40,015 SUBTOTAL $ 143,508 $ 172,244 $ 177,632 $ 161,961 TOTAL REVENUE $ 15,519,301 $ 17,222,163 $ 17,079,486 $ 19,122,161 City of Allen 129 FY 2005 Budget CITY OF ALLEN CITY OF ALLEN WATER & SEWER FUND EXPENDITURE CLASSIFICATIONS AS A PERCENT OF TOTAL BUDGET FISCAL YEAR 2004-2005 2003-2004 2002-2003 %OF REVISED %OF 2004-2005 %OF CLASSIFICATION ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET Personnel Services $ 2,085,089 12.90% $ 2,373,741 13.96% $ 2,559,465 14.39% Operations $ 12,115,282 74.93% $ 12,010,651 70.65% $ 12,414,430 69.82% Professional Services $ 105,931 0.66% $ 164,155 0.97% $ 140,180 0.790/6 Debt Service Payments $ 1,861,484 11.51% $ 1,918,724 11.29% $ 2,153,281 12.11% Capital $ - 0.00% $ 533,307 3.14% $ 514,460 2.89% TOTAL $ 16,167,786 $ 17,000,578 $ 1767816816 Water & Sewer Fund Expenditures By Classification Professional Services Debt Service 0.79% Payments 12.11% Capital 2.89% Operations 69.82% Personnel Services 14.39% City of Allen 131 FY 2005 Budget CITY OF ALLEN City of Allen 133 FY 2005 Budget WATER AND SEWER DIVISIONS WATER AND SEWER 200-6500-433 UTILITY BILLING 200-7000-419 CommunityServices Director Assistant Community Services Director Water/SewerSuperintenthms-1 Water Foreman lltilily Billing i 1or Meter ServiWater Crew Chief Water Quality Pump Station Customer Crew Chief 4 Tech Operators Service Rep q 5 Meter Services Equipment E ui ment Q P PT Customer Tech Operator- Operetor Service Rep q q 4 .5 Maimenence Maintenance Meter Services Worker g Worker Maint S 2 CITY OF ALLEN FY 2004-2005 City of Allen 133 FY 2005 Budget AND SEWER DIVISION DESCRIPTION COMMUNITY SERVICES/ WATER AND SEWER DIVISION The Water and Sewer Division is responsible for delivering potable water purchased from the North Texas Municipal Water District to Allen customers; and collecting wastewater from customers and delivering it to the North Texas Municipal Water District's sewer trunk lines. FUND NARRATIVE Accomplishments for FY 2004: ❖ Achieved a 8.17% water loss for the year. ❖ No instance of a sewer discharge in violation of TCEQ guidelines. 4 Completed TCEQ Compliance Evaluation Investigation for Public Water System which No Operational Violations were noted. 4 Provided TCEQ our Corrosion control study, meeting the requirements for the Lead and Copper rule. ❖ Developed a Water Conservation ordinance in concert with the NTMWD model conservation plan. d• Began a formal water leak detection program. C• Completed a system Vulnerability Assessment and Emergency Response Plan. Objectives for FY 2005: ❖ Anticipate future growth and plan water/sewer system infrastructure, construction, modernization, and maintenance to prevent City -controllable service shortfalls or interruptions. 4 Maintain sanitary sewer system to minimize stoppages and back-ups; have no sewer discharges in violation of NPDES rules, and control and lessen sewer inflows and infiltration (W). C• Identify and eliminate cross connections within the water system. 4 Continue regular 10% meter replacement program with touch -read meter reading capability. Utilize the leak detection program to locate and repair water leaks that do not show up on the surface. f• Maintain an acceptable water loss of < 10%. Water loss is the difference between the amount of water NTMWD sells the City and what we bill our customers. Major Budget Item FY2005: 4 Water payments NTMWD- $4,260,676. ❖ Sewage interceptor, sewer pretreatment program, and sewage treatment payments to NTMWD - $3,401,941. 4 Capital projects transfer out- $1,350,000 ❖ Electricity- $589,410. 4 Meter Replacement Program and Touch -Read pads- $315,460 City of Allen 134 Mlles of Water 6 Sewer Lines 609 500 /00 310 m � 300 200 1n9 0 1999 2000 2001 2002 2003 Year I -Y 2005 Budget FUND DEPARTMENT/DIVISION ACCOUNT WATER AND SEWER W&S/WATER AND SEWER 200-6500-433 EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 1,850,739 1,820,111 2,114,828 2,286,304 Operations 11,987,645 10,515,949 11,874,529 12,264,503 Professional Services 79,839 198,740 129,500 105,000 Capital - 505,236 532,3 7 514,460 DEPARTMENT TOTAL $ 13,918,223 $ 13 040,036 $ 14,651,164 $ 15,170 267 PERSONNEL SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET FULL TIME Superintendent 1 1 1 1 Foreman 2 2 2 2 Administrative Assistant 1 1 1 1 Pump Station Operator 4 4 4 4 Creta Leader S 8 8 9 Civil Engineer* 1 1 1 1 Utility Coordinator* 1 1 1 1 Utility Locator* 1 1 1 1 Equipment Operator 7 7 7 8 Water Quality Technician 1 1 1 1 Meter Service Technician 7 7 7 7 Maintenance Worker 10 10 10 11 TOTAL FULL TIME 44 44 44 47 These positions are under supervision of the Engineering Dept. EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 1,256,404 1,267,336 1,412,091 1,598,881 Longevity 6,136 6,028 9,156 10,216 Overtime 90,321 56,276 100,000 73,000 FICA Expenses 99,029 94,113 105,770 105,001 TMRS Expenses 135,143 128,220 141,520 149,193 Worker's Comp Expenses 45,787 46,267 58,850 62,529 Health Insurance 196,087 199,041 260,755 258,043 Dental Insurance 15,930 16,299 19,920 22,357 Long -Term Disability 3,280 3,549 3,731 3,869 Life Insurance 2,622 2,982 2,544 2,495 Flexible Spending 481 720 SUBTOTAL $ 1,850,739 $ 1,820,111 $ 2,114,828 $ 2,286,304 OPERATING EXPENSES Conferences & Training 5,155 5,000 5,780 6,030 Dues & Subscriptions 12,141 11,160 12,600 11,445 City of Allen 135 FY 2005 Budget FUND WATER AND SEWER DEPARTMENT/DIVISION W&S/WATER AND SEWER ACCOUNT 200-6500-433 2002-2003 2003-2004 2003-2004 2004-2005 OPERATING EXPENSES -cont. ACTUAL BUDGET AMENDED BUDGET Mileage 158 400 - - Clothing & Uniforms 25,898 27,538 27,538 29,689 Electricity 423,231 382,392 481,250 589,410 Natural Gas 180 - 350 350 Telephone 5,800 17,860 7,800 7,800 Water 20,902 12,000 12,000 12,000 Insurance 48,521 39,918 48,521 33,165 Postage & Freight 3,228 51800 31800 4,000 Printing & Reproduction 2,943 51800 51800 6,100 Advertising 39 - 1,500 1,500 Rentals 900 1,500 1,500 1,500 Gasoline 33,859 29,400 34,000 39,400 Propane Gas 244 500 500 500 Vehicle Propane Gas 301 1,800 1,250 1,250 NTMWD-Upper E. Fork 993,936 909,500 984,67 1,181,864 NTMWD-Regional Treatment 1,941,992 1,614,239 2,210,843 2,093,816 Water District-Water 3,473,207 3,691,436 3,794,445 4,260,676 NTMWD Pretreatment 24,313 32,000 26,261 26,261 Depreciation - Vehicle Replacement 140,278 140,278 148,666 133,770 Office Supplies 2,754 2,700 2,700 2,700 Computer Supplies 7,504 4,295 8,600 1,500 Mechanical Supplies 46,550 46,000 50,000 50,000 Medical & Chemical Supply 313 1,250 1,250 1,250 Chlorine Gas 1,072 1,500 1,500 1,500 Small Tools & Minor Equip 31,122 25,000 30,900 43,200 Building Maintenance 28,636 40,000 40,000 100,000 Vehicle Maintenance 18,030 15,200 15,603 18,250 Equipment Maintenance 17,339 14,000. 17,000 20,000 Radio Maintenance 539 2,600 2,600 2,600 Meter Maintenance 21,870 18,525 18,525 18,500 Water System Maintenance 65,370 35,000 35,000 40,000 Sewer System Maintenance 37,232 35,000 35,000 40,000 Bad Debt Expense 19,980 12,000 12,000 12,000 Interest-Water Deposits 4,693 4,000 4,000 4,000 Operating Transfer Out 1,992,907 1,980,358 2,040,769 2,118,477 Capital Projects Transfer Out 2,534,308 1,350,000 1,750,000 1,350,000 SUBTOTALS 11,987,645 $ 10,515,949 $ 11,874,529 $ 12,264,503 PROFESSIONAL SERVICES Professional Services 59,116 132,000 104,500 75,000 Contract Mowing 20,723 66,740 25,000 30,000 SUBTOTAL $ 79,839 $ 198,740 $ 129,500 $ 105,000 City of Allen 136 FY 2005 Budget FUND DEPARTMENT/DIVISION ACCOUNT WATER AND SEWER W&SNJATER AND SEWER 200-6500-433 CAPITAL OUTLAY Vehicles - 20,837 - 33,000 Mains & Connections - 120,000 120,000 120,000 Meters - 279,441 296,207 315,460 Office Equipment & Furniture - - 14,000 - Machinery &Equipment 84,958 102,100 46,000 SUBTOTAL $ - $ 505,236 $ 532,307 $ 514,460 DEPARTMENT TOTALS $ 13,918,223 $ 13,040,036 $ 14,651,164 $ 15,170,267 FUND DEPARTMENT/DIVISION ACCOUNT WATER AND SEWER W&S/WATER AND SEWER 200-6500-433 CAPITAL EXPENDITURES LIST 2004-2005 QUANTITY BUDGET MAINS & CONNECTIONS Mains & Connections 120,000 SUBTOTAL $ 120,000 METERS Meters 315,460 SUBTOTAL $ 315,460 VEHICLES 1 Ton Utility Truck 1 33,000 SUBTOTAL 1 $ 33,000 MACHINERY AND EQUIPMENT Trailer Mounted Jetter 1 40,000 Meter Test Trailer 1 6,000 SUBTOTAL 4 $ 46,000 TOTAL CAPITAL $ 514,460 City of Allen 137 FY 2005 Budget rrTRIT:7,2r UTILITY COLLECTIONS DIVISION DIVISION DESCRIPTION The Utility Collections Division is responsible for billing and processing payments from City utilities that includes water, sewer, drainage, solid waste, HHW, and recycling services. Process all City and Municipal Court bank deposits. Operate the division with a strong customer service emphasis and philosophy. PROGRAM NARRATIVE Accomplishments for FY 2004: ❖ Hired one part-time customer service representative to assist during peak customer service hours ❖ Managed the water bill envelope insert schedule for all departments to use to check availability of the system to handle inserted materials. ❖ Investigated feasibility of using a bad debt collection service. S• Four Staff members became members of the American Water Works Association (AWWA). ❖ Implemented a program with Finance Department for CheckFree to electronically deposit revenue into our bank accounts without sending paper checks. Objectives for FY 2005. ❖ In coordination with the Information Technology and Finance Departments, monitor studies to implement a capability to accept customer payments through the Internet. S• Implement a special utility cut-off mailing to improve customer service and reduce the number of citizens being cut-off for nonpayment. Major Budget Items FY2005: d• Postage - $80,000 ❖ Printing/Reproduction-$30,000 S• Annual Audit Expense- $15,000 Utility Accounts Managed 25,000 ...__.....__ .. __ _ _ .. ... 21,599 20,000 19,525 20,363 19 5,886 15 001D 0 10,000 5,000 0 2000 2001 2002 2003 2004• Fiscal Year `2004 includes accounts managed through May 31, 2004 (3.8% growth to this date). Accounts Annual Percentage Growth FY01 FY02 FY03 FY04' 12.0% 9.7% 6.5% 3.8% City of Allen 138 FY 2005 Budget FUND DEPARTMENTIDIVISION ACCOUNT WATER AND SEWER W&S/UTILITY COLLECTIONS 200-7000-419 EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 234,350 298,954 258,913 273,161 Operations 127,637 142,696 136,122 149,927 Professional Services 26,092 34,330 34,655 35,180 Capital Outlay - 1,000 1,000 - DEPARTMENTTOTAL $ 388,079 $ 476,980 $ 430,690 ; 458,268 PERSONNEL SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET FULL TIME Utility Billing Supervisor 1 1 1 1 Customer Service Representative 5 5 5 5 TOTAL FULL TIME 6 6 6 6 PART-TIME Customer Service Representative - 0.50 0.50 0.50 TOTAL PART-TIME 0.50 0.50 0.50 EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 170,122 192,426 191,769 201,382 Salary Reserve - 32,000 - - Longevity 872 660 860 1,204 Overtime 1,715 1,575 1,575 1,575 FICA Expenses 12,490 13,998 14,092 14,740 TMRS Expenses 17,239 18,948 18,472 20,481 Worker's Comp Expenses 459 659 579 669 Hearth Insurance 28,397 34,709 28,084 29,238 Dental Insurance 2,258 2,789 2,596 2,921 Long -Tenn Disability 444 561 480 505 Life Insurance 354 429 325 326 Flexible Spending 81 120 SUBTOTAL $ 234,350 $ 298,954 $ 258,913 $ 279,161 OPERATING EXPENSES Conferences & Training 1,633 3,000 3,000 3,000 Dues & Subscriptions 33 100 100 100 Mileage 153 204 204 204 Telephone 2,355 3,032 3,032 3,032 Insurance 2,660 2,660 2,660 2,630 Banking Services 7,504 3,800 2,226 3,800 Postage & Freight 79,397 80,000 80,000 80,000 Printing& Reproduction 27,520 35,000 30,000 30,000 City of Allen 139 FY 2005 Budget FUND WATERANDSEWER DEPARTMENT/DIVISION W&S/UTILITY COLLECTIONS ACCOUNT 200-7000-419 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Advertising - 100 100 100 Computer Costs - 31000 31000 3,000 Vehicle Replacement Expense - - - 12,376 Office Supplies 5,927 6,400 6,400 6,000 Equipment Maintenance 455 5,400 5,400 5,685 SUBTOTAL $ 127,637 It 142,696 $ 136,122 It 149,927 PROFESSIONAL SERVICES Audit Fees 15,000 15,000 15,000 15,000 Professional Services 3,135 13,430 13,430 13,500 Courier Services 5,377 2,900 2,900 2,900 Credit Card Costs 2,580 3,000 3,325 3,780 SUBTOTAL $ 26,092 $ 34,330 $ 34,655 $ 35,180 CAPITAL OUTLAY Office Equip & Furniture 1,000 1,000 SUBTOTAL - 1,000 1,000 - DEPARTMENT TOTALS $ 388,079 $ 476,980 $ 430,690 $ 458,268 CAPITAL EXPENDITURES LIST No capital expenditures for this division. City of Allen 140 FY 2005 Budget CITY OF ALLEN SOLID WASTE FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2004-2005 2002-2003 2003-2004 2003-2004 2004-2005 REVENUES ACTUAL BUDGET AMENDED BUDGET Ooeratino Revenues Garbage Fees 1,931,136 2,117,765 2,172,436 2,716,020 Recycling Revenues 660,238 725,512 555,084 - Commercial Garbage Fees 413,219 488,269 488,269 500,000 Recycling Materials 46,126 30,000 40,000 45,000 Recycle Bin Revenue 2,605 1,000 2,000 11000 Franchise Fees 20,591 - - - Household Hazardous Waste - 84,993 78,963 81,180 Miscellaneous 4,924 1,500 35,000 SUBTOTAL $ 3,078,839 $ 53 3,447,9 $ 3,338,252 $ 3,378,200 Non -Operating Revenues Interest On Investments 10,061 10,500 8,033 11,577 Residual Equity Transfer In 12,549 - - - SUBTOTAL $ 22,610 $ 10,500 $ 8,033 $ 11,577 Grant Administration Revenues Grant Administration 60,405 - - 32,258 SUBTOTAL 60,405 - 32,258 - TOTAL REVENUES $ 3161 854 $ 3,458,039 $ 3,378,543 $ 3,389,777 2002-2003 2003-2004 2003-2004 2004-2005 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Public Works Solid Waste 3,003,761 3,445,734 3,295,815 3,389,360 SUBTOTAL $ 3,003,761 $ 3,445,734 $ 3,295,815 $ 3,389,360 Grant Administration Grant Administration 79,092 32,258 - SUBTOTAL 79,092 - 32,258 - TOTAL EXPENDITURES $ 3,082,853 $ 3,445,734 $ 3,328,073 $ 3,389,360 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/04 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/05 $ 1,105,849 3,389,777 (3,389,360) $ 1,106,266 City of Allen 141 FY 2005 Budget CITY OF ALLEN SOLID WASTE DIVISIONS SOLID WASTE 205-0000-435 Community Services Director Recycling Coordinator 1 HHW Maintenance Worker Maintenance Worker Education 2 (Litter) Specialist 2' 1 " " Works under direction of Parks Operations Supervisor Funded in Grants Fund CITY OF ALLEN FY 2004-2005 City of Allen 143 FY 2005 Budget WASTE FUND DESCRIPTION The Solid Waste Fund represents the financial activity 'related to solid waste collection and disposal, including recycling services and management of household hazardous waste (HHW). Revenues fund contracts with North Texas Municipal Water District (NTMWD) and the City's franchised waste provider. The fund supports employees who manage solid waste customer service, educate citizens and youth on environmental programs, run the City's HHW program in coordination with the Plano HHW center, perform litter collection in City parks and on City Streets, and provides support staff to the Keep Allen Beautiful Board. FUND NARRATIVE Accomplishments for FY 2004: S• Negotiated new five year solid waste contract with CWD that reduced residential rates $1.50 per household per month, provides $140,000 over four years to help fund the educational specialist position and initiates single stream recycling. ❖ Assisted the Keep Allen Beautiful (KAB) Board in execution of their key seasonal events - Texas Recycles Day, Spring Great American Trash - Off, the Corporate Challenge litter collection event and the first annual Educator's Reception. ❖ Continued a contract to accomplish weekly litter collection on US75. v Assisted KAB in preparing five competitive nominations through Keep Texas Beautiful, all of which placed in their categories. The KAB program received an Award of Excellence in the Governor's Achievement award category. 4 Assisted KAB in obtaining funding through the Texas Forest Service to establish a "Trees for Allen" program. f• Received a grant from NCTCOG to fund a Solid Waste Education Specialist to provide educational outreach. Objectives for FY 2005: ❖ Work with the Keep Allen Beautiful (KAB) Board to successfully reach their goals. ❖ Work closely with CWD to successfully transition to single stream recycling. It Prepare competitive solid waste and recycling award nominations as well as additional grant requests. v Continue and expand educational outreach programs and to bring Allen youth forward for Council recognition. Major Budget Items FY2005: ❖ CWD solid waste & recycling services - $1,500,151. ❖ North Texas Municipal Water District solid waste transfer station and landfill services- $1,361,220. E• Weekly US75 litter collection contract - $76,000. ❖ KAB Board - $24,000 City of Allen 144 FY 2005 Budget FUND DEPARTMENT ACCOUNT SOLID WASTE SOLID WASTE 205-0000-435 EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services $ 115,643 $ 248,281 $ 214,518 $ 234,326 Operations 82,377 147,871 150,371 203,773 Professional Services 2,805,741 3,039,782 2,921,126 2,951,261 Capital - 9,800 9,800 - DEPARTMENTTOTAL $ 3,003,761 $ 3,445,734 $ 3,295 815 $ 3,389,360 PERSONNEL SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET FULL TIME Recycling Coordinator 1 1 1 1 Maintenance Worker 4 4 4 4 TOTAL FULL TIME 5 5 5 5 EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 81,244 162,591 141,509 152,942 Longevity 172 416 584 560 Overtime 1,052 1,200 6,113 8,670 FICA Expenses 5,798 11,446 9,945 10,690 TMRS Expenses 8,218 15,673 13,754 15,519 Workers Comp Expenses 3,064 14,522 7,827 8,667 Health Insurance 14,680 38,894 31,827 33,708 Dental Insurance 1,036 2,659 2,280 2,778 Long-Term Disability 211 494 368 409 Life Insurance 168 386 248 263 Flexible Spending 63 120 SUBTOTAL $ 115,643 S 248,281 $ 214,518 $ 234,326 OPERATING EXPENSES Conferences & Training 951 2,450 2,750 4,610 Dues & Subscriptions 370 300 500 650 Clothing & Uniforms 947 2,868 2,868 2,868 Insurance - - - 3,645 Postage & Freight 102 800 800 800 Printing & Reproduction - 5,000 51000 3,000 Miscellaneous Operating Expense 16 - - Gasoline 461 11500 1,500 2,500 Vehicle Replacement 4,604 25,531 25,531 24,647 Office Supplies 450 500 500 4,000 Medical & Chemical Supply 20 1,300 1,300 1,300 Small Tools/Minor Equipment 3,174 1,750 1,750 2,350 City of Allen 145 FY 2005 Budget FUND SOLID WASTE DEPARTMENT SOLID WASTE ACCOUNT 205-0000-435 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET Vehicle Maintenance 487 500 500 11000 Equipment Maintenance - - - 250 Bad Debt Expense 6,108 4,000 4,000 4,000 Compensated Absences 1,872 - - Illegal Dumping - 1,500 1,500 1,500 Household Hazardous Waste 3,322 29,200 29,200 29,680 Beautification 22,339 23,500 25,500 24,000 Operating Transfer Out 37,154 47,172 47,172 92,973 SUBTOTAL $ 82,377 $ 147,871 $ 150,371 $ 203,773 PROFESSIONAL SERVICES Sanitation Services 1,078,040 1,193,795 1,178,044 1,500,151 Professional Services 63,726 76,000 76,000 76,000 Recycling 616,792 574,012 462,314 - Solid Waste-NTMWD 1,047,183 1,195,975 1,204,76 1,375,110 SUBTOTAL $ 2,805,741 $ 3,039,782 $ 2,921,126 $ 2,951,261 CAPITAL OUTLAY Vehicles - Machinery&Equipment - 9,800 9,800 SUBTOTAL $ - $ 91800 $ 91800 $ - TOTAL EXPENSES $ 3,003,761 $ 3,445,734 $ 3,295,815 $ 3,389,360 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen 146 FY 2005 Budget REVENUE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 - - ACTUAL BUDGET AMENDED BUDGET Community Clean Up Grant 11,086 - - - Household Hazardous Waste Grant 49,318 - - - KAB Tree Grant - - 5,000 - SW Education Coordinator - - 27,258 - DEPARTMENT TOTAL $ 60AOS - $ 32,258 $ EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 28,161 - 14,385 - Longevity 52 - - Overtime 3,031 - - FICA Expenses 2,011 - 1,098 TMRS Expenses 2,927 - 1,968 Worker's Comp Expenses 2,753 - 76 Health Insurance 6,746 - 2,592 Dental Insurance 461 - 188 Long -Tenn Disability 76 - 31 Life Insurance 61 20 SUBTOTAL $ 46,279 $ - $ 19,756 $ - nces 8 Training 150 - and Reproduction 0,065 - - ing 200 - - ols/Minorequipment 1,358 - 999 Tonal Services 7,094 - - tg 15,946 - - :atian - - 5,000 tg Transfer Out - 6,501 SUBTOTAL $ 32,813 $ - $ 12,500 TOTAL EXPENSES $ 79,092 $ - Beginning in FY 2005, grants are accounted for in a separate fund. (See "Grants" tab.) City of Allen 147 FV 2005 Budget CITY OF ALLEN 2002-2003 2003-2004 2003-2004 2004-2005 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Public Works: Drainage Operating Expenditures 644,799 844,754 776,486 874,744 Capital Improvement Projects 130,694 120,000 120,000 50,000 TOTAL PUBLIC WORKS $ 775,493 $ 964,754 $ 896,486 $ 924,744 TOTAL EXPENDITURES $ 775,493 $ 964,754 $ 896,486 $ 924,744 PROJECTED FUND BALANCE 10/1/04 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/05 517,649 902,770 (924,744) $ 495,675 City of Allen 149 FY 2005 Budget CITY OF ALLEN DRAINAGE FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2004-2005 2002-2003 2003-2004 2003-2004 2004-2005 REVENUES ACTUAL BUDGET AMENDED BUDGET Ooeratino Revenues Inspection Fees 58,148 102,900 60,000 60,000 Drainage Fees 730,986 786,000 786,000 837,090 SUBTOTAL $ 789,134 $ 888,900 $ 846,000 $ 697,090 Non Ooeratina Revenues Auction Revenue 2,331 - - - Interest On Investments 7,435 7,500 4,543 5,680 SUBTOTAL $ 9,766 $ 7,500 $ 4,543 $ 5,680 TOTAL REVENUES $ 798,900 $ 896,400 $ 850,543 $ 902,770 2002-2003 2003-2004 2003-2004 2004-2005 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Public Works: Drainage Operating Expenditures 644,799 844,754 776,486 874,744 Capital Improvement Projects 130,694 120,000 120,000 50,000 TOTAL PUBLIC WORKS $ 775,493 $ 964,754 $ 896,486 $ 924,744 TOTAL EXPENDITURES $ 775,493 $ 964,754 $ 896,486 $ 924,744 PROJECTED FUND BALANCE 10/1/04 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/05 517,649 902,770 (924,744) $ 495,675 City of Allen 149 FY 2005 Budget CITY OF ALLEN DRAINAGE DIVISIONS DRAINAGE 210-0000-434 Streets/Drainage Foreman Crew Leader Equipment Operator 2 Maintenance Workers 4 CITY OF ALLEN FY 2004-2005 City of Allen 151 FY 2005 Budget FUND DEPARTMENT/DIVISION ACCOUNT DRAINAGE DRAINAGE 210-0000-434 DIVISION DESCRIPTION The Drainage crew maintains the City's drainage inlets & storm sewers, and open drainage channels & ditches to assure they remain free of vegetation and hazardous wastes, sedimentation is controlled, and channels can carry their design water runoff flow. FUND NARRATIVE Accomplishments for FY 2004: ❖ No homes or businesses flooded during the year. Maintained street sweeping frequency as twice monthly on arterial and thoroughfares; while keeping frequency to once monthly on collectors. Added new roads to the sweeping plan based on funds made available by a lower cost street sweeping contract. Maintained drainage ways with new Gradall. Objectives for FY 2005: Inspect and clear all storm sewer inlets after major storm events. Continue installation of markers in support of the storm drain marking program. •:• Have no homes or businesses flooded due to maintenance issues with City drainage structures or channels. Major Budget Items FY2005: • Drainage Maintenance- $125,000 ❖ Contract mowing of greenbelts - $80,000. ❖ Contract Street Sweeping- $72,000 :• Capital projects transfer out- $50,000 For drainage improvements related to Expansion of Main Street. Continue contract funding for Phase II NPDES professional services contract- $21,000. Curb Miles of Street Sweeping Monthly 400 350 300 m 250 d c 200 U 150 100 50 0 2000 2001 2002 2003 2004 2005 ❖ Pro Rata of NPDES Storm Water Management Best Practices Manual from COG - $9,000 City of Allen 152 FY2005 Budget FUND DEPARTMENT ACCOUNT DRAINAGE DRAINAGE 210-0000-434 EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 209,599 268,184 264,111 282,828 Operations 324,963 442,370 427,675 456,646 Professional Services 110,237 134,200 84,700 135,270 Capital 130,694 120,000 120,000 50,000 DEPARTMENT TOTAL $ 775,493 $ 964,754 896,486 $ 924,744 PERSONNEL SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET FULL TIME Crew Leader 1 1 1 1 Equipment Operator 2 2 2 2 Maintenance Worker 3 3 3 3 TOTAL FULL TIME 6 6 6 6 EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGE PERSONNEL SERVICES Salaries 141,779 171,547 167,798 179,820 Salary Reserve - 1,700 - - Longevity 1,172 1,236 1,044 1,452 Overtime 5,932 5,100 6,000 6,500 FICA Expenses 11,011 12,828 11,996 12,485 TMRS Expenses 14,857 16,967 16,507 18,327 Worker's Comp Expenses 13,303 20,233 17,482 19,306 Heahh Insurance 19,003 34,709 39,603 40,722 Dental Insurance 1,903 2,923 2,893 3,363 Long -Tenn Disability 355 533 446 482 Life Insurance 284 408 301 311 Flexible Spending 41 60 SUBTOTAL $ 209,599 $ 268,184 $ 264,111 $ 282,828 OPERATING EXPENSES Conferences & Training 36 1,000 1,000 1,000 Mileage - 150 - - Clothing & Uniforms 4,572 5,134 5,134 5,134 Telephone 79 70 70 100 Insurance 6,177 6,177 6,177 5,460. Postage & Freight 2 150 150 150 Printing & Reproduction 250 250 250 City of Allen 153 FY 2005 Budget FUND DRAINAGE DEPARTMENT DRAINAGE ACCOUNT 210-0000-434 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Advertising - 100 100 100 Rentals 469 6,100 61100 6,100 Gasoline 7,089 7,000 8,000 9,000 Oil & Lubricants 500 500 500 Vehicle Propane Gas 73 500 500 500 Vehicle Replacement 42,941 42,270 42,270 46,452 Off ice Supplies 346 400 400 400 Medical & Chemical Supply - 18,500 18,500 20,000 Agriculture Supplies - 4,000 4,000 4,000 Small Tools & Minor Equip 9,028 7,650 7,605 8,650 Vehicle Maintenance 3,920 4,250 4,250 4,250 Equipment Maintenance 11,187 8,500 11,000 10,000 Radio Maintenance - 400 400 400 Street Sweeping Maintenance 58,471 85,000 67,002 72,000 Drainage System Maintenance 57,628 110,000 110,0 125,000 Bad Debt Expense 1,840 1,000 1,000 - Compensating Absences (1,604) - - - Operating Transfer Out -'j- 122,709 133,269 133,269 137,200 SUBTOTAL 324,963 $ 442,370 $ 427,675 $ 456,646 PROFESSIONAL SERVICES Professional Services 58,204 54,200 24,700 55,270 Contract Mowing 52,033 80,000 60,000 80,000 SUBTOTAL $ 110,237 $ 134,200 $ 84,700 $ 135,270 CAPITAL OUTLAY Capital Projects Transfer Out -F- 130,694 120,000 120,000 50,000 SUBTOTAL 130,694 $ 120,000 $ 120,000 $ 50,000 TOTAL EXPENSES $ 775,493 $ 964,754 $ 896,486 $ 924,744 CAPITAL EXPENDITURES LIST 2004-2005 BUDGET CAPITAL PROJECTS TRANSFER OUT Main Street -drainage improvements 50,000 TOTAL CAPITAL S 50,000 City of Allen 154 FY 2005 Budget REVENUES CITY OF ALLEN GOLF COURSE FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 20042005 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET Ooeratinc Revenues Retail Store - - - 170,740 Concession Sales - - - 32,000 Fees - 1,410,286 SUBTOTAL $ - $ - $ - $ 1,613,026 TOTAL REVENUES $ $ $ $ 1,613,026 2002-2003 2003-2004 2003-2004 2004-2005 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Personnel Services - - - 929,536 Operations - - - 657,406 Professional Services - - - 26,084 Capital - TOTAL EXPENDITURES $ $ $ $ 1,613,026 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/04 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/05 1,613,026 (1,613,026) City of Allen 155 FY 2005 Budget CITY OF ALLEN GOLF COURSE DIVISIONS GOLF COURSE 225-8610-457 Parks & Recreation Director Asst Parks & Rec. Director Golf Services Manager Aea[. Goa Pro Clerks Superinlentlent Marshall Range Attendant 2 2.0 1 3 Assist Superintendent 1 Irrigation Specialist 1 Mechanic 1 Asst Mechanic 1 Maint. Workers 10.0 Equipment Operator 1 CITY OF ALLEN FY 2004-2005 City of Allen 157 FY 2005 Budget FUND DEPARTMENT ACCOUNT GOLF COURSE GOLF COURSE FACILITY MANAGEMENT 225-8610-457 FUND DESCRIPTION The Golf Course Fund has been established to support the daily operations of the golf course providing recreational opportunities for the citizens of Allen and the surrounding region. This fund will provide the financial support for operations as well as debt service. FUND NARRATIVE Objectives for FY2005t I Purchase is anticipated to be complete in October of 2004 City of Allen 158 FY 2005 Budget FUND DEPARTMENT ACCOUNT GOLF COURSE SPECIAL REV GOLF COURSE FACILITY MGMT 225-8610-457 2003-2004 2004-2005 ACTUAL EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 0 ACTUAL BUDGET AMENDED BUDGE CLASSIFICATION 0 0 Personnel Services - - - 929,536 Operations - - - 657,406 Professional Services - - - 26,084 Capital - - - - DEPARTMENT TOTAL $ $ $ - $ 1,613,026 ,olf Pro 4ssistant Golf Pro Lange Attendant Marshall superintendent kssistant Superintendent Irrigation Specialist quipment Operator Mechanic kssistant Mechanic Maintenance Worker TOTAL FULL Worker TOTAL PART DETAIL rr are contracted out 0.0 0.0 2.0 0.0 0.0 5.0 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET 724,692 Expenses - - - 53,990 s Expenses - - - 72,469 er's Comp Expenses - - - 27,426 h Insurance - - - 38,683 it Insurance - - - 7,992 Term Disability - - - 1,947 isurance - - - 1,257 tle Benefit Expense SUBTOTAL City of Allen - 159 1 FY 2005 Budget 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDG AMENDED BUDGET 0 0 0 1 0 0 0 2 0 0 0 3 0 0 0 1 0 0 0 1 0 0 0 1 0 0 0 1 0 0 0 1 0 0 0 1 0 0 0 1 rr are contracted out 0.0 0.0 2.0 0.0 0.0 5.0 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET 724,692 Expenses - - - 53,990 s Expenses - - - 72,469 er's Comp Expenses - - - 27,426 h Insurance - - - 38,683 it Insurance - - - 7,992 Term Disability - - - 1,947 isurance - - - 1,257 tle Benefit Expense SUBTOTAL City of Allen - 159 1 FY 2005 Budget FUND GOLF COURSE SPECIAL REV DEPARTMENT GOLF COURSE FACILITY MGMT ACCOUNT 225-8610-457 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES Conferences & Training - - - 350 Dues & Subscriptions - - - 3,138 Clothing & Uniforms - - - 6,450 Electricity - - - 95,800 Telephone - - - 15,180 Water - - - 47,175 Postage & Freight - - - 2,150 Printing & Reproduction - - - 1,725 Advertising - - - 42,800 Rentals/Leases - - - 24,536 Concession Expenses - - - 51,222 Fuel - - - 14,400 Lease Expenses - - - 134,246 Office Supplies - - - 1 8,580 Janitorial Supplies - - - 1,650 Medical & Chemical Supplies - - - 65,200 Agriculture Supplies - - - 23,000 Small Tools & Minor Equipment - - - 26,266 Building Maintenance - - - 5,550 Equipment Maintenance - - - 31,800 Ground Sprinkler System - - - 16,500 Landscape/Forestry - - - 2,700 Credit Card Costs - - - 28,223 Marketing Expenses - - 8,765 SUBTOTAL S - $ - $ $ 657,406 PROFESSIONAL SERVICES Professional Services - - 26,084 SUBTOTAL $ - $ - $ $ 26,084 TOTAL EXPENSES $ - $ $ $ 1,613026 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen 160 FY 2005 Budget CITY OF ALLEN PARKS & RECREATION SPECIAL REVENUE FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2004.2005 REVENUES 2002-2003 2003-2004 2003-2004 2004-2005 Operatlna Revenues ACTUAL BUDGET AMENDED BUDGET Athletics 163,770 272,120 207,556 215,160 Ballfield Rentals 3,015 6,390 - 6,390 Pool Admission Fees 13,725 27,037 17,000 17,000 Concession Sales 35,594 13,030 41,500 20,200 Learn To Swim Fees 149,222 115,051 115,051 136,880 Pool/Facility Rental 80,311 8,354 72,128 116,260 Membership Revenue 723,060 796,939 796,939 841,886 Class Fees 322,774 364,264 364,264 473,450 Panymania 14,377 72,308 20,282 15,150 Swim Team Revenue 12,601 13,125 11,200 11,200 SUBTOTAL $ 1,518,449 $ 1,688,818 $ 1,845,920 $ 1,853,576 Non -Operating Revenues Interest On Investments 459 450 1,267 2,815 Donations/Sponsorships 54,310 50,000 50,000 50,000 Retail Store 9,585 14,620 13,015 58,394 Other Reimbursements 959 - 71 - Operating Transfers In 1,125,000 1,125,000 1,280,000 1,450,300 SUBTOTAL $ 1,190,313 $ 1,190,070 $ 1,344,353 $ 1,561,509 TOTAL REVENUES $ 2,708,762 $ 2,878,688 $ 2,990,273 $ 3„415,085 2002-2003 2003-2004 2003-2004 2004-2005 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Culture & Recreation Parks and Recreation 2,650,784 2,965,539 3,084,904 3,415,003 TOTAL EXPENDITURES $ 2,650,784 $ 2,965,539 $ 3,084,904 $ 3,415,003 PROJECTED FUND BALANCE 10/1/04 $ 90,333 TOTAL PROJECTED REVENUES 3,415,085 TOTAL PROJECTED EXPENDITURES (3,415,003) PROJECTED FUND BALANCE 9/30/05 $ 90,415 161 City of AllenFV 2005 Budget CITY OF ALLEN City of Allen 163 FY 2005 Budget PARKS AND RECREATION SPECIAL REVENUE FUND 520-8500-451 SPECIAL ACTIVITIES 520-8530-451 ATHLETICS 520-8540-451 JOE FARMER REC CENTER 520-8550-451 FORD POOL 520-8560-451 DON RODENBAUGH NAT 520-8570-451 Director Assistant Director Rec Spec 11 Rec Services Manager 1 Custodian - 2 Center Supervisor Athletic Center Supervisor 1 Coordinator 1 1 Rec Spec II Rec Spec II 5 1 Aquatic Rao Spec I Park Attendant Program 6.30 5 Supervisor 1------ - YAP & Day Camp Program COAST Fitness Programs Youth Activity Leader .25 Head Coach 2 Rec Spec II .25 .75 Assistant Coach 2.15 Rec Spec I Camp Counselors ------ 2 Fitness Instructor 1.8 Aquatics Programs Special Programs Saturday Night Program 4.5 Head Lifeguard 1 Rec Spec II .65 Supervisor 18 Lifeguard 2.20 Rec Spec 1 2 Chaperone 7.63 Learn to Swim CITY OF ALLEN FY 2004-2005 City of Allen 163 FY 2005 Budget PARKS RECREATION PARKS SPECIAL REVENUE FUND DESCRIPTION The Recreation Special Revenue Fund is established to support the classes and other leisure activities offered at Ford Pool, Joe Farmer Recreation Center, Don Rodenbaugh Natatorium, Athletics, Special Events and Recreation Programs. It funds all recreation activities except Recreation Administration and Senior Programming. Vision statement: 'To achieve excellence and create fun beyond imagination!" FUND NARRATIVE Accomplishments for FY 2004: 4• Held the Allen USA Celebration at Celebration Park, marketed as a regional event for second year in a row e Received a grant for the second year from the NRPA and US Tennis Assoc. for the establishment of tennis camps ❖ Hosted the 1 sr Annual National Collegiate Showcase Soccer Tournament at Celebration Park 4• Increased cost recovery in special events through establishment of Sponsorships monetary donations and in-kind through contract services 4• Increased Learn To Swim programming at the Don Rodenbaugh and at Ford Pool 4• Introduced Disc Golf by hosting a Memorial Day clinic at Bethany Lakes Park SPECIAL REVENUE 4• Established new fees for the Joe Farmer Recreation Center ❖ Began process to develop an Arts Master Plan Objectives for FY 2005: ❖ Begin planning for another citywide celebration or continue to build upon single event by celebrating 25 years of the Parks and Recreation Department ❖ With the completion of the Civic Plaza, improve upon the Tree Lighting event. 4• Continue the FISH training to maintain a positive work atmosphere while training new staff members for customer service skills 4• Develop wellness program to extend to the corporate community E• Further Outdoor Education Opportunities by expanding camps 4• Improve relationships with other governmental organizations by establishing partnerships for programs, activities and camps Major Budget Items FY2005: ❖ Tree Lighting 2004 4• Personnel upgrades to match current responsibilities and improve services 1- Establishment of roving camps at neighborhood parks 4• Expand Adult Athletic programs to include Disc Golf and Adult Softball Tournaments City of Allen 164 FY 2005 Budget FUND P&R SPECIAL REVENUE DEPARTMENT P&R SPECIAL REVENUE ACCOUNT 520-8500-453 EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 1,545,430 1,780,775 1,728,658 1,956,208 Operations 1,033,706 1,178,636 1,350,118 1,453,805 Professional Services 71,648 6,128 6,128 4,990 Capital - - - - DEPARTMENT TOTAL ?Z650,784 965 539 3 084 904 1 3 415 003 PERSONNEL SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET FULL TIME Recreation Specialist II 7 8 8 10 Athletic Coordinator 1 1 1 1 Recreation Center Supervisor 1 1 1 1 Aquatic & Fitness Supervisor 1 1 1 1 Asst Aquatics & Fitness Supervisor 1 1 1 1 Custodian 2 2 2 2 Head Life Guard (FT) 1 1 1 1 TOTAL FULL TIME 14 15 15 17 PARTTIME Recreation Specialist I 8.15 8.15 8.15 10.65 Park Attendant 0.50 0.50 0.50 0.50 Cultural Arts Coordinator 0.50 0.50 0.50 0.00 Youth After School Coordinator 0.50 0.50 0.50 0.00 Youth After School Activity Leader 0.25 0.25 0.25 0.25 Fitness Instructors 2.00 2.00 2.00 2.00 TOTAL PART-TIME 11.90 11.90 11.90 13.40 TEMPORARY Head Life Guard 3.50 3.50 3.50 3.50 Lifeguard 18.00 18.00 18.00 18.00 Lead Water Safety Instructor 0.00 0.00 0.00 0.63 Water Safety Instructor 5.00 5.00 5.00 5.00 Swim Teaching Assistant 2.00 2.00 2.00 2.00 Camp Counselor 1.30 1.30 1.30 1.80 Camp Leader 0.25 0.25 0.25 0.00 Saturday Night Event Supervisor 0.65 0.65 0.65 0.65 Saturday Night Event Chaperone 2.00 2.00 2.DO 2.00 COAST Coach* 0.00 0.25 0.25 0.25 COAST Assistant Coaches* 0.00 0.75 0.75 0.75 TOTALTEMPORARY 32.70 33.70 33.70 34.5 TOTAL FTE's 58.60 60.60 60.60 64.98 COAST fund combined with Park and Rec Special Revenue fund beginning in FY 2004. 165 City of Allen FY 2005 Budget FUND P&R ENTERPRISE DEPARTMENT P&R SPECIAL REVENUE ACCOUNT 520-8500-453 EXPENDITURE DETAIL 2002-2003 2003-2004 2003.2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 1,224,659 1,458,444 1,365,667 1,563,635 Longevity 2,576 2,990 2,868 4,944 Overtime 57,857 - 55,557 57,522 FICA Expenses 97,564 109,245 105,815 110,203 TMRS Expenses 76,973 80,986 86,736 92,510 Worker's Comp Expenses 35,458 51,957 44,078 50,387 Health Insurance 44,398 69,222 59,521 67,485 Dental Insurance 4,156 5,709 5,968 6862 Long -Term Disability 994 1,254 1,335 1436 Life Insurance 795 968 909 924 Flexible Spending -f- 204 300 SUBTOTAL 1,545,430 $ 1,780,775 $ 1,728,658 $ 1,956,208 OPERATING EXPENSES Conferences & Training 3,538 5,960 4,959 9,650 Dues & Subscriptions 724 1,857 1,837 2,653 Mileage 2,152 2,354 2,354 3,231 Clothing & Uniforms 6,155 9,894 11,394 7,942 Electricity 150,168 201,798 181,983 182,000 Natural Gas 54,314 80,000 67,286 70,000 Telephone 6,367 11,700 11,700 11,700 Water 42,696 16,900 16,900 24,328 Insurance - 14,300 14,300 37,060 Postage & Freight 3,915 7,900 7,900 7,150 Printing & Reproduction 2,655 7,740 7,740 11,690 Advertising 10,818 19,320 19,320 14,120 Rentals(Leases 8,808 2,900 2,900 3,800 Athletics Expenses 133,085 153,874 164,480 179,706 ClaWDay Camp Expenses 203,290 235,170 235,170 234,345 Partymania - 97,775 - - Special Activities 73,193 - 276,775 305,117 Retail Store Cost of Sales 520 2,825 2,825 1,925 Meetings & Receptions 3,950 2,558 2,058 1,750 Concession Expenses 18,558 20,220 20,940 20,195 Lease Expenses 59,597 57,100 57,100 56,400 Vehicle Depreciation 3,634 3,634 3,634 4,648 Office Supplies 10,122 8,200 8,200 9,834 Computer Supplies 7,233 5,000 5,000 4,336 Janitorial Supplies 9,081 8,100 8,239 5,100 Medical & Chemical Supplies 1,590 3,635 3,635 3,035 Pool Supplies 20,979 27,835 27,835 27,835 Miscellaneous Operating Expense - 3,080 - - Class Supplies 7,172 4,350 4,350 11,391 Small Tools & Minor Equip 4,463 5,257 5,257 8,909 City of Allen 166 FY 2005 Budget FUND P&R SPECIAL REVENUE DEPARTMENT P&R SPECIAL REVENUE ACCOUNT 520-8500-453 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET Minor Equipment -Recreation 10,076 15,100 15,100 26,885 Building Maintenance 128,294 116,600 131,947 135,453 Equipment Maintenance 2,825 4,000 4,000 4,940 Pool Maintenance 355 10,300 10,300 9,300 Credit Card Costs 14,293 11,400 12,700 17,375 Donation Expenses 29,086 - - SUBTOTAL $ 1,033,706 $ 1,178,636 $ 1,350,118 $ 1,453,805 PROFESSIONAL SERVICES Professional Services 71,648 6,128 6,128 4,990 SUBTOTAL $ 71,648 $ 6,128 $ 6,128 $ 4,990 TOTAL EXPENSES $ 2,650,784 $ 2,965,539 $ 3,084,904 $ 3,415,003 City of Allen 67 FY 2005 Budget CITY OF ALLEN REVENUES CITY OF ALLEN ANTENNA RENTAL FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2004-2005 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET Ooeratina Revenue Water Tower Rental Fees 262,843 261,488 275,660 269,303 SUBTOTAL $ 262,843 $ 261,488 $ 275,660 $ 269,303 Non Ooeratino Revenues Interest On Investments 4,967 4,700 3,705 4,620 Other Reimbursements 811 85,000 SUBTOTAL $ 5,778 $ 89,700 $ 3,705 $ 4,620 TOTAL REVENUES $ 268,621 $ 351,188 $ 279,365 $ 273,923 EXPENDITURES 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET Culture and Improvements 322,843 332,000 391,000 381,945 TOTAL EXPENDITURES $ 322,843 $ 332,000 $ 391,000 $ 381,945 TOTAL EXPENDITURES $ 322,843 $ 332,000 $ 391,000 $ 381,945 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/04 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/05 City of Allen 169 $ 214,815 273,923 (381,945) $ 106,793 FY 2005 Budget I ANTENNA RENTAL FUND DIVISIONS ANTENNA RENTAL FUND 505-0000-480 No Personnel In This Department CITY OF ALLEN FY 2004-2005 City of Allen 171 FY 2005 Budget rUNU DEPARTMENT ACCOUNT ANTENNA RENTAL FUND' ANTENNA RENTAL FUND 505.0000-480 FUND DESCRIPTION The Antenna Rental Fund is administered by the Community Services, Finance, and City Administration Departments. Revenues are collected from the rental of space on water towers to companies for placement of various types of antennas. It is the City Council's directive that these funds should be used for advancement of the arts in the City. FUND NARRATIVE Objectives for FY2005. ❖ Ensure fund collection is adequate to allow for continued cultural arts programs sponsored by the City. City of 172 FY 2005 Budget FUND DEPARTMENT ACCOUNT ANTENNA RENTAL FUND ANTENNA RENTAL FUND 505-0000-480 EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services - - - - Operations - 155,000 155,000 331,945 Professional Services 94,460 - - - Capital 228,383 177,000 236,000 50,000 DEPARTM ENT TOTAL $ 322,843 $ 332,000 $ 391,000 $ 381,945 EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 A TUA BUDGET AMENDED BUDGET OPERATING EXPENSES Allen Art Alliance - 120,000 120,000 120,000 Allen USA Celebration - 35,000 35,000 35,000 Arts of Collin County - - - 112,112 Misc Operating Exp - - 64,833 SUBTOTAL $ $ 155,000 $ 155,000 $ 331,945 Capital Project Transfer Out $ 228,383 $ 177,000 $ 236,000 $ 50,000 TOTAL EXPENSES $ 228,383 $ 332,000 $ 391 000 $ 381,945 CAPITAL EXPENDITURES LIST 2004-2005 BUDGET Capital Project Transfer Out: Heritage Village $ 50,000 TOTAL $ 50000 City of Allen 173 FY 2005 Budget CITY OF ALLEN CITY OF ALLEN HOTEL OCCUPANCY TAX FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2004.2005 2002-2003 2003-2004 2003-2004 2004-2005 REVENUES ACTUAL BUDGET AMENDED BUDGET Ooeratina Revenue Hotel Occupancy Tax 221,263 195,655 253,860 253,860 SUBTOTAL $ 221,263 $ 195,655 $ 253,860 $ 253,860 Non Ooeratina Revenues Interest On Investments 817 850 727 992 SUBTOTAL $ 817 $ 850 $ 727 $ 992 TOTAL REVENUES $ 222,080 $ 196,505 $ 254,587 $ 254,852 EXPENDITURES 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET Culture & Recreation Culture 230,088 195,655 253,860 253,860 TOTAL EXPENDITURES S 230,088 $ 195,655 It 253,860 $ 253,860 TOTAL EXPENDITURES $ 230,088 $ 195,655 $ 253,860 $ 253,860 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/04 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/05 $ 74,694 254,852 (253,860) $ 75,686 City of Allen 175 FY 2005 Budget CITY OF ALLEN HOTEL OCCUPANCY TAX FUND DIVISIONS HOTEL OCCUPANCY TAX 506-0000-417 No Personnel In This Department CITY OF ALLEN FY 2004-2005 City of Allen 177 FV 2005 Budget FUND DEPARTMENT ACCOUM HOTEL OCCUPANCY TAX' HOTEL OCCUPANCY TAX 506-0000-417 FUND DESCRIPTION The Hotel Occupancy Tax Fund collects funds from a 70% tax on hotel rooms rented in the City of Allen. These 'funds are used to support various projects that enhance and promote tourism, the arts and the convention/hotel industry in the City of Allen. FUND NARRATIVE Accomplishments for FY 2004: ❖ Assisted with regional marketing for the annual presentation of the Allen USA Celebration, which was attended by approximately 20,000 people. The event, held at Celebration Park, featured live entertainment including Survivor, Starship and Take Five. Provided funding for the development of professional promotional visitor materials that were distributed to over 4,000 individuals by the Allen Chamber of Commerce. ❖ Assisted in the presentation of two performances of the "Nutcracker" ballet to sold -out audiences and the hosting of the Allen Dance Festival by the Allen Civic Ballet. The performances were televised on the City of Allen COA-TV Channel 6. Application submitted by the Allen Heritage Guild to Texas Historic Commission for a state historic marker for placement at the train depot replica. :• Provided assistance to the Allen Philharmonic Symphony for the launching of a new concert event — the Big Band Dinner Concert, which was held at the Hilton Hotel. The inaugural event was well attended and featured conductor Ted Graham. Objectives for FY 2005: Regional promotion of the Allen USA Celebration (a major event celebrating Independence Day) drawing residents from across the DFW Metroplex. Increase tourism -related advertising in • select markets and participation in the East and North Texas Tourism Associations through the joint efforts of the Allen Chamber of Commerce and Allen hotels. ❖ Assistance with performances presented by the Allen Civic Ballet 'including the "Nutcracker" and participation in the "Allen Dance Festival". ❖ Assistance to the Allen Heritage Guild for the preservation of Allen's history through the placement of an historic marker for the First Christian Church located in the Allen Heritage Village. ❖ Assistance in providing the orchestralband for the Big Band Dinner Concert event hosted by the Allen Philharmonic Symphony at the Hilton Hotel. The night of dinner and dancing is planned for Valentine's weekend and encourages guests to take advantage of the Hilton's weekend -stay package. :• Promotion of a weekend Wildlife Workshop hosted by the Connemara Conservancy Foundation at Connemara Meadow. Guests will participate in a 'watchable" wildlife workshop at the Hilton Hotel on Friday, followed by an evening event, and a field trip the next morning to the meadow and other area destinations. City of Allen 178 FY 2005 Budget FUND DEPARTMENT ACCOUNT HOTEL OCCUPANCY TAX HOTEL OCCUPANCY TAX 506-0000-417 EXPENDITURE SUMMARY 2002-2003 2002-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services - - - - Opetations 230,088 195,655 253,660 253,860 Professional Services - - - - Capital - - - - DEPARTMENTTOTAL 230088 $ 195,655 $ 253,860 $ 253860 EXPENDITURE DETAIL 2002-2003 2002-2004 2003-2004 2004-2005 A TUAL BUDGET AMENDED BUDGET OPERATING EXPENSES Administrative Expenses - 1,427 - - Advertising 288 - - - Miscellaneous Operating Expense - - - - Legal Expenses 65 - - 1,365 Rentals/Leasing 172,950 150,797 204,330 204,330 Allen USA Celebration - 7,431 - - Community Events - 8,000 24,765 Regional Sporting Event - 7,000 - - Allen Civic Ballet - 1,000 - 1,000 Allen Chamber of Commerce - 15,000 - 12,800 Allen Heritage Guild - 1,000 - 1,600 Connemara Conservancy - - - 31000 Philharmonic Symphony - 4,000 - 5,000 Friends of the Allen Public Library - - - - Special Activities 56,785 49,530 SUBTOTAL $ 230,088 $ 195,655 $ 253,860 $ 253,860 TOTAL EXPENSES $ 230,088 $ 195,655 $ 253,860 $ 253,860 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen 179 FY 2005 Budget CITY OF ALLEN CITY OF ALLEN GRANT & SPECIAL REVENUE FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2004-2005 2002-2003 2003-2004 2003-2004 2004-2005 REVENUES ACTUAL BUDGET AMENDED BUDGET Ooeratino Revenues Comm Development Block Grant - - 3,000 260,000 Police Grants - - - 543,659 Park & Recreation Grants - - - 975,000 Library Grants - - - 41,077 Fire Grants - - - 105,818 Solid Waste Grants 121,450 SUBTOTAL $ - $ - $ 3,000 $ 2,047,004 Non Ooeratino Revenues Interest on Investments Operating Transfer In SUBTOTAL 253,178 TOTAL REVENUES $ $ $ 3,000 $ 2,300,182 2002-2003 2003-2004 2003-2004 2004-2005 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Comm Development Block Grant - - 3,000 260,000 Police Department - - - 677,549 Park & Recreation Department - - - 1,045,000 Library - - - 41,077 Fire Department - - - 133,913 Solid Waste 142,643 TOTAL EXPENDITURES $ $ $ 3,000 $ 2,300,182 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/04 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/05 2,300,182 (2,300,182) City of Allen 181 FY 2005 Budget CITY OF ALLEN GRANTFUND DIVISIONS GRANT FUND 550-0000-4XX No Personnel In This Department CITY OF ALLEN FY 2004-2005 City of Allen 183 FY 2005 Budget FUND DEPARTMENT ACCOUNT GRANTS & SPECIAL GRANTS 550-0000-4XX REVENUE DEPARTMENT DESCRIPTION The Grant and Special Revenue fund was created for FY2005 to track grants received and matching funds committed. Grants are tracked by department within the fund. For purposes of staffing count, all personnel are reported under their respective operating divisions. This fund includes grants awarded to various departments within the City as well as the Community Development Block Grant, which is new for FY 2005. The Community Development Block Grant is received from the United States Department of Housing and Urban Development. The funds are used to provide housing and social service assistance to low and moderate income residents and support the stabilization of older neighborhoods. Objectives for FY20r)5. • Develop and implement a Homebuyers Assistance Program. • Develop and implement a Home Improvement/Repair Program. • Provide funding to assist social services agencies in expanding and developing programs for the community. • Repair sidewalks and other infrastructure in CDBG Target Areas. City of Allen 184 � FY 2005 Budget EXPENDITURE SUMMARY CLASSIFICATION Comm. Development Block Grant Police Department Park & Recreation Department Library Fire Department Solid Waste DEPARTMENT TOI EXPENDITURE DETAIL Homebuyer's Assistance Home Repair Public Infrastructure PublicService Agencies Administration SUBTOTAL POLICE DEPARTMENT TCLEOSE Training Grant Tobacco Compliance Grant STEP Overtime Grant Bulletproof Vest Partnership Grant UHP Grant Child Abuse Investigator Grant SUBTOTAL arthritis Grant filen Station Park Ph II Grant Aolsen Farms Grant SUBTOTAL ;ollin County Library Grant .oan Star Libraries Grant SUBTOTAL 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET - - 3,000 260,000 677,549 1,045,000 41,077 - - - 133,913 142,643 $ $ 3 000 $ 2,300182 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET 50,000 60,000 103,550 - 39,450 3.000 7.000 6,711 3,000 63,590 4,600 535,560 20,000 25,000 500,000 500,000 31,077 10,000 City of Allen 185 FY 2005 Budget FUND GRANTS & SPECIAL REV DEPARTMENT GRANTS ACCOUNT 550-0000-4XX 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET FIRE DEPARTMENT LEOSE - Training Grant - - - 762 S.A.F.E.R. Grant - - - 59,251 Fire Act Grant - 73,900 SUBTOTAL $ - $ - $ - $ 133,913 SOLID WASTE Education Coordinator Grant - - - 53,170 Grapple Truck Grant - 89,473 SUBTOTAL $ - $ - $ - $ 142,643 TOTAL EXPENSES $ $ $ 3,OOb $ 2,300,182 CAPITAL EXPENDITURES LIST No capital outlay for this department City o1 Allen 186 FY 2005 Budget CITY OF ALLEN VEHICLE REPLACEMENT FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2004-2005 2002-2003 2003-2004 2003-2004 2004-2005 REVENUES ACTUAL BUDGET AMENDED BUDGET INTEREST EARNED Interest On Investments 64,654 54,500 90,282 91,106 SUBTOTAL $ 64,654 $ 54,500 $ 90,282 S 91,106 CHARGES FOR SERVICES General Fund 673,420 627,091 627,091 852,590 Water 8 Sewer 140,278 148,666 148,666 146,146 Solid Waste 4,604 25,531 25,531 24,647 Drainage 42,941 42,270 42,270 46,452 Aquatics 3,634 3,634 3,634 4,648 SUBTOTAL $ 864,877 $ 847,192 $ 847,192 $ 1,074,483 OTHER REVENUES Auction Revenue - - - 30,330 Other Reimbursements 4,520 29,027 SUBTOTAL $ 4,520 $ - $ 29,027 $ 30,330 TOTAL REVENUES $ 934,051 $ 901,692 $ 966,501 $ 1,195,919 2002-2003 2003-2004 2003-2004 2004-2005 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Capital Outlav Vehicle Replacement Fund 660,413 349,394 964,905 526,599 TOTAL CAPITAL OUTLAY $ 660,413 $ 349,394 $ 964,905 $ 526,599 TOTAL EXPENDITURES $ 660,413 $ 349,394 $ 964,905 $ 526,599 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/04 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/05 4,022,466 1;195,919 (526,599) $ 4,691,786 City of Allen 187 FY 2005 Budget CITY OF ALLEN VEHICLE REPLACEMENT FUND DIVISIONS VEHICLE REPLACEMENT 600-0000-490 No Personnel In This Department CITY OF ALLEN FY 2004-2005 City of Allen 189 FY 2005 Budget FUND DEPARTMENT ACCOUNT VEHICLE REPLACEMENTVEHICLE REPLACEMENT 600-0000-490 FUND DESCRIPTION The Vehicle Replacement Fund is administered by the Finance Department to collect depreciation allowances on current vehicles so that the City is able to replace them in a timely manner on a cash basis. FUND NARRATIVE Accomplishments for FY 2004: 4 Completed analysis and re-evaluation of current vehicle replacement plan to ensure vehicles are in service for appropriate lengths of time. 4- Established Vehicle Replacement Policy to guide funding decisions, and created Vehicle Replacement Committee to review all replacement requests and ensure consistent policy application. Objectives for FY 2005: 4 Continue to ensure that funds put into the Vehicle Replacement Fund are adequate to facilitate future replacement of department vehicles. City of Allen 190 FY 2005 Budget SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET Ul 421A 11 1 14 11 i fell/_11 CAPITAL OUTLAY Vehicles Finance Police Parks Fire Public Works SUBTOTAL $ TOTAL EXPENSES $ ACTUAL 15,945 183,596 - 431,241 29,631 660,413 $ 660,413 $ BUDGET 16,000 248,894 - 31,000 53,500 349,394 349,394 AMENDED - 248,894 - 662,511 53,500 $ 964,905 $ 964,905 BUDGET - 237,573 75,426 82,600 131,000 $ 526,599 $ 526,599 CAPITAL EXPENDITURES LIST 2004-2005 QUANTITY BUDGET Police: Patrol cars 2 64,908 Tahoe (Patrol Supervisor) 1 36,197 Tahoe (K-9) 1 38,968 CID 2 36,000 Administration 1 25,500 Motorcycles 2 36,000 SUBTOTAL 9 237,573 Parks: 3/4 Ton Truck (Bellfield Maintenance) 1 20,050 4WD Tractor (Park Maintenance) 1 23,000 2WD Tractor (Athletic Fields) 1 22,000 Toro Sand Pro 1 10,376 SUBTOTAL 4 75,426 Fire: Ambulance remount 1 82,600 SUBTOTAL 1 82,600 Public Works: Heavy Duty Utility Trucks (Water and Sewer) 2 66,000 Loader/Backhoe (Drainage) 1 65,000 SUBTOTAL 3 131,000 TOTAL CAPITAL $ 526,599 City of Allen 191 FY 2005 Budget CITY OF ALLEN CITY OF ALLEN RISK MANAGEMENT FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2004-2005 TOTAL REVENUES $ 2,756,812 $ 3,393,470 $ 3,958,228 $ 4,984,568 2002-2003 2003-2004 2003-2004 20042005 REVENUES ACTUAL BUDGET AMENDED BUDGET Operating Revenues Charges for Self Insurance: 3,068,704 3,248,135 3,385,505 3,757,590 Employee 557,934 640,088 701,068 784,960 Employer 2,151,536 2,706,782 2,667,255 2,999,273 COBRA/Retiree Reimbursements 28,565 27,000 30,299 40,258 Worker's Compensation Charges - - 544,271 594,434 Other Insurance Charges - - - 371,320 Other Reimbursements 5,033 5,000 5,643 7,368 SUBTOTAL $ 2,743,068 $ 3,378,870 $ 3,948,536 $ 4,797,613 Non Operating Revenues Interest on Investments 13,744 14,600 9,692 12,555 Operating Transfer In 174,400 SUBTOTAL $ 13,744 $ 14,600 $ 9,692 $ 186,955 TOTAL REVENUES $ 2,756,812 $ 3,393,470 $ 3,958,228 $ 4,984,568 TOTAL EXPENDITURES $ 3,068,704 $ 3,248,135 $ 3,929,102 $ 4,643,916 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/04 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/05 FUND BALANCE: Health and Dental Worker's Compensation Other Insurance TOTAL FUND BALANCE: 487,757 4,984,568 (4,643,916) $ 828,409 743,571 80,108 4,730 $ 828,409 City of Allen 193 FY 2005 Budget 2002-2003 2003-2004 2003-2004 2004-2005 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET . General Government Health and Dental 3,068,704 3,248,135 3,385,505 3,757,590 Worker's Compensation - - 543,597 515,000 Other Insurance 371,326 TOTAL GEN. GOVERNMENT $ 3,068,704 $ 3,248,135 $ 3,929,102 $ 4,643,916 TOTAL EXPENDITURES $ 3,068,704 $ 3,248,135 $ 3,929,102 $ 4,643,916 FUND BALANCE PROJECTIONS PROJECTED FUND BALANCE 10/1/04 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/05 FUND BALANCE: Health and Dental Worker's Compensation Other Insurance TOTAL FUND BALANCE: 487,757 4,984,568 (4,643,916) $ 828,409 743,571 80,108 4,730 $ 828,409 City of Allen 193 FY 2005 Budget CITY OF ALLEN RISK MANAGEMENT DIVISIONS RISK MANAGEMENT 610-0000-490 Human Resources Director Benefit Coordinator CITY OF ALLEN FY 2004-2005 City of Allen 195 FY 2005 Budget FUND DEPARTMENT ACCOUNT RISK MANAGEMENT FUND RISK MANAGEMENT 610-0000-490 FUND DESCRIPTION The Risk Management Fund, formally known as the Self Insurance Fund, was established in the 2000/2001 budget. The name was formally changed this year to incorporate all aspects of risk management. The fund now includes the health and dental insurance benefits provided to City employees, the property, liability and workers compensation insurance coverages and safety. Contributions to the fund are comprised of charges to operating departments and funds for the City's share of expense and payroll deductions for the employees' elected health and supplemental coverages. One goal of the fund is to recover the insurance costs by sharing charges between the departments, funds and employees. The Risk Management Fund will allow the City to effectively manage the performance of the City's insurance coverages. PROGRAM NARRATIVE Accomplishments for FY 2004: ❖ Continued offering flu shots to employees and dependents and Hepatitis B vaccinations to targeted employees. A Sponsored the 4th Annual Employee Health Fair, in which area health care providers offered screenings and valuable health related information E• Included a tiered program in the health insurance plan to allow different price structures for different dependents. 4• Added a second option in the health plan to allow employees a choice in coverages. ❖ Implemented a deductible on the Workers compensation insurance to save substantially on premiums. 4• Contracted with new vendors for our supplemental coverages to save both the city and the employees who participate in the programs. 4• Implemented the Flexcar6 through the flexible spending program which gives employees easy access to their flexib)e spending accounts through a credit card. Objectives for FY 2005: ❖ Continue to use effective safety training and management to keep workers compensation claims cost down. ❖ Focus on health conditions that employees on our medical plan currently have and educate on the prevention and management of these diseases. 4• Continue to perform CPR and AED training; the program will include placing CPR kits in all trained employees city vehicles. 4• Revamp and reinstitute a new safety incentive program. City of Allen 196 FY 2005 Budget FUND DEPARTMENT ACCOUNT RISK MANAGEMENT RISK MANAGEMENT 610-0000-490 EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 57,339 58,643 59,040 131,552 Operations 3,011,365 3,189,492 3,870,062 4,512,364 Professional Services - - - - Capltal DEPARTMENT TOTAL $ 3,068,704 $ 3,248,135 $ 3,929,102 $ 4,643,916 PERSONNEL SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET FULL TIME Risk Manager' 0 0 0 1 Benefit Coordinator 1 1 1 1 TOTAL FULL TIME 1 1 1 2 ' Risk Manager moved from Human Resources division in General Fund. EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 44,497 44,357 46,019 102,572 Salary Reserve - 11550 - - Longevity 108 156 156 388 Overtime - 253 528 758 FICA Expenses 3,340 3,372 31503 7,618 TMRS Expenses 4,456 4,371 4,455 10,409 Worker's Comp Expenses 119 151 139 340 Health Insurance 4,228 3,791 3,594 8,018 Dental Insurance 376 398 397 876 Long -Tenn Disability 120 138 123 275 Life Insurance 95 106 85 178 Flexible Spending 41 120 SUBTOTAL $ 57,339 S 58,643 $ 59,040 $ 131,552 OPERATING EXPENSES Conferences & Training - - - 2,450 Dues & Subscriptions - - - 300 Insurance - - 648,600 1,117,126 Printing & Reproduction - - - 2,500 Health Fair - - 10,000 10,000 Immunization Expense 19,270 22,440 13,000 58,795 Miscellaneous Operating Expenses 539,688 658,600 2,400 2,300 Risk Management Expenses - - - 18,000 Workers Comp -Premium Exp -341,197 341,197 265,000 .Prescription Claims 403,632 345 000 489,013 513,464 City of Allen 197 FY 2005 Budget FUND RISK MANAGEMENT DEPARTMENT RISK MANAGEMENT ACCOUNT 610-0000-490 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET Health & Dental Claims 2,048,775 2,163,452 2,163,452 2,271,629 Workers Comp -Claim Exp - - 200,000 250,000 Office Supplies - - - 800 Professional Services 2,400 SUBTOTAL $ 3,011,385 $ 3,189,492 $ 3,870,062 $ 4,512,364 TOTAL EXPENSES $ 3,068704 $ 3,248135 $ 3.929.102 $ 4,643,916 CAPITAL EXPENDITURES LIST No capital outlay for this department City of Allen 198 FY 2005 Budget CITY OF ALLEN ECONOMIC DEVELOPMENT CORPORATION FUND REVENUES AND EXPENDITURES BY FUNCTION FISCAL YEAR 2004-2005 2002-2003 2003-2004 2003-2004 2004-2005 REVENUES ACTUAL BUDGET AMENDED BUDGET Ooeratina Revenue Sales Tax 3,370,135 3,590,000 3,625,000 4,022,000 SUBTOTAL $ 3,370,135 $ 3,590,000 $ 3,625,000 $ 4,022,000 Non ODeratlna Revenues Interest on Investments 17,668 15,500 47,060 53,870 Other Reimbursements 7,778 - 182,074 - Intergovemmental Revenue 1,000 - 297 SUBTOTAL $ 26,446 $ 15,500 $ 229,431 $ 53,870 TOTAL REVENUES $ 3,396,581 $ 3,605,500 $ 3,854,431 $ 4,075,870 2002-2003 2003-2004 2003-2004 2004-2005 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET General Government Economic Development 1,894,287 2,647,781 2,912,066 2,750,825 TOTAL GENERAL GOV. $ 1,894,287 $ 2,647,781 $ 2,912,066 $ 2,750,825 TOTAL EXPENDITURES $ 1,894,287 $ 2,647,781 $ 2,912,066 $ 2,750,825 FUND BALANCE PROJECTIONS FUND BALANCE 10/1/04 TOTAL PROJECTED REVENUES TOTAL PROJECTED EXPENDITURES PROJECTED FUND BALANCE 9/30/05 $ 3,661,848 4,075,870 (2,750,825) $ 4,986,893 City of Allen 199 FY 2005 Budget CITY OF ALLEN ECONOMIC DEVELOPMENT DIVISIONS ECONOMIC DEVELOPMENT 500-0000-417 Allen City Council AFDC ==a Director 1 711 Marketing Coordinator 7 E. D. Assistant CITY OF ALLEN FY 2004-2005 City of Allen 201 FY 2005 Budget FUND DEPARTMENT ACCOUNT ECONOMIC DEVELOPMENT CORP. ECONOMIC DEVELOPMENT 500-0000-417 FUND DESCRIPTION The Allen Economic Development Corporation's primary purpose is -to aggressively market and promote Allen to attract high quality, aesthetically attractive, environmentally sound businesses to increase the local employment and tax base. Formed in 1992 by the voters of Allen, the AEDC receives funds from a half -cent sales tax for economic development. The five -member board is appointed by the Allen City Council. Projects of the AEDC assisted in relieving the property tax burden by covering the equivalent of $.0489 per $100 of the City's 2003 tax rate and $.2194 per $100 of the Allen Independent School District's 2003 tax rate. FUND NARRATIVE Accomplishments for FY 2004: •? The recruitment of State Farm Insurance's largest claims office in Texas was facilitated by the AEDC working with the developer. Located in Allen Station Business Park, State Farm occupies 63,000 square feet and employs approximately 300 people in Allen. ❖ The AEDC was instrumental in the recruitment of Stacy Furniture. The destination retailer purchased 125,000 square feet of vacant space in Twin Creeks Shopping Village. Stacy Furniture has 100 employees and is projected to add approximately $15 million to annual retail sales in Allen for FY 2004 - 2005. ❖ Through the AEDC's combined efforts with building owners in the marketing of existing space, Allen attracted new companies including J. Suzette & Company and Contemporary Title Solutions. The AEDC partnered with brokers to market office and medical developments including Twin Creeks Medical Center, Blueridge Office and Allen Business Centre. ❖ The AEDC facilitated the redevelopment of a three -acre site on the southwest corner of Ash and McDermott Drives, near the Central Business District (CBD). McDermott Business Park will have a total of 30,000 square feet of office and office/ tech space. • Renovation was also completed on property formerly owned by the City of Allen on the southeast corner of Butler and Main Streets in the CBD. This year's activity by the AEDC resulted in • an increase of approximately $15 million on the local tax rolls, 515 new jobs, and the leasing/purchase of approximately 275,000 feet, of existing space. The Stacy Furniture retail development will also add significant sales tax revenue. Objectives for FY 2005: :• Utilize retention program in maintaining • Allen's current tax base and ensuring the continued success and growth of Allen's existing local industries. • Recruitment of quality companies to Allen, thereby increasing the local employment and ad valorem tax base. Promote and develop quality business parks designed with the amenities desired by tech, medical and corporate entities. Partnering with developers to promote new • areas for multi -use development, especially along the US 75 and SH 121 corridors. ❖ Continue to enhance the community's position to attract major retail, restaurant, and entertainment products, providing increased sales tax revenue and recreation opportunities to the community. Enhance the quality of commercial developments by influencing the landscaping, construction materials, and appearance of buildings through the use of incentives. City of Allen 202 FY2005 Budget FUND DEPARTMENT ACCOUNT ECONOMIC DEVELOPMENT CORP. ECONOMIC DEVELOPMENT 500-0000-417 EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services 251,252 289,271 244,599 314,535 Operations 531,348 1,753,960 1,757,260 1,768,260 Professional Services 134,961 169,700 167,200 175,500 Debt Payments 377,411 394,850 416,876 462,530 Capital 599,315 40,000 326,131 30,000 DEPARTMENTTOTAL $ 1,894,287 $ 2,647,781 $ 2,912,066 $ 2,750,825 PERSONNEL SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET FULL TIME Director 1 1 1 1 Marketing Coordinator 1 1 1 1 Economic Development Assistant 1 1 1 1 TOTAL FULL TIME 3 3 3 3 EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET PERSONNEL SERVICES Salaries 193,632 228,215 187,160 248,935 Longevity 504 648 668 504 FICA Expenses 15,096 15,501 14,087 14,674 TMRS Expenses 19,970 20,231 18,328 20,675 Workers Comp Expenses 533 701 578 675 Health Insurance 13,324 15,361 15,604 20,361 Dental Insurance 1,151 1,328 1,186 1,608 Long -Term Disability 484 618 444 473 Life Insurance 558 668 490 510 Flexible Spending - - 54 120 Car Allowance 6,000 6,000 61000 6,000 SUBTOTAL $ 251,252 $ 289,271 $ 244,599 $ 314,635 OPERATING EXPENSES Conferences & Training 6,131 8,000 8,000 8,500 Dues & Subscriptions 12,248 29,500 29,500 30,000 Mileage 887 1,500 1,500 1,500 Telephone 3,320 7,000 6,000 7,000 Insurance 4,376 51000 5,000 5,000 Postage & Freight 4,538 81000 8,000 8,000 Printing & Reproduction 8 - - - Advertising - 1,500 1,500 1,500 Rentals/Leasing 36,060 36,060 36,060 36,060 Travel 4,695 8,500 8,500 8,500 Meetings 4,284 5,500 5,500 5,500 City of Allen 203 FY 2005 Budget FUND ECONOMIC DEVELOPMENT CORP. DEPARTMENT ECONOMIC DEVELOPMENT ACCOUNT 500-0000-417 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES - cont. Office Supplies 10,955 10,000 12,000 14,000 Equipment Maintenance - 700 700 700 Direct Grants 331,231 1,500,000 1,500,000 1,500,000 Donation Expenses 200 - - OperatingTransferOut 30,000 30,000 30,000 36,000 Electricity 438 2,000 2,000 2,000 Water Expenses 23,035 28,000 28,000 28,000 Miscellaneous Maintenance 9,514 61000 7,000 7,500 Ground Sprinkler System 105 5,000 6,500 7,000 Landcape/Forestry 49,523 61,500 61,500 61,500 SUBTOTAL $ 531,348 $ 1,763,960 $ 1,757,260 $ 1,768,260 PROFESSIONAL SERVICES Audit Fees 5,000 6,000 6,&o 61000 Consulting Services 25,806 35,000 35,000 35,000 Professional Services 109 20,000 17,000 20,000 Copier Service 4,107 5,500 5,500 5,500 Janitorial Services 2,460 3,200 3,200 3,500 Marketing Expenses 97,429 100,000 100,000 105,000 Donation Expenses 50 500 500 SUBTOTAL $ 134,961 $ 169,700 $ 167,200 $ 175,500 DEBT PAYMENTS Debt Retirement-Principal - - - - Debt Retirement-Interest - - - - Chelsea - Stacy Rd. -Principal 330,386 315,880 293,343 - Chelsea - Stacy Rd. - Interest 47,025 78,970 10,468 - Chelsea Grant-Interes _T_ 113,065 462,530 SUBTOTAL 377,411 $ 394,850 $ 416,876 $ 462,530 CAPITAL OUTLAY Construction 165,578 - 290,531 - Land 430,737 10,000 51000 - Professional Services 3,000 30,000 30,600 30,000 SUBTOTAL $ 59 9,315 $ 40,000 $ 326,131 $ 30,000 TOTAL EXPENSES $ 1,894,287 $ 2,647,781 $ 2,912,066 $ 2,750825 2004-2005 CAPITAL EXPENDITURES LIST BUDGET Architectural Fees 30,000 TOTAL CAPITAL - S 30 000 City of Allen 204 FY 2005 Budget TOTALAVAILABLE CITY OF ALLEN $ 4,005,506 $ 4,048,526 $ 4,728,137 COMMUNITY DEVELOPMENT CORP. FUND 2003-2004 2004-2005 EXPENDITURES ACTUAL REVENUES AND EXPENDITURES BY FUNCTION AMENDED BUDGET FISCAL YEAR 2004-2005 812,515 444,975 516,614 512,655 Debt Payment 2002-2003 2003-2004 848,340 2003-2004 843,027 2004-2005 2,560,320 ACTUAL BUDGET 1,254,000 AMENDED TOTAL EXPENDITURES BUDGET BEGINNING FUND BALANCE $ 4,121,034 $ 353,006 $ 353,006 $ 631,932 REVENUES Sales Tax 3,370,135 3,590,000 3,625,000 4,022,000 Subtotal $ 3,370,135 $ 3,590,000 $ 3,625,000 $ 4,022,000 Non Operating Revenues Interest On Investments 55,772 55,000 67,720 70,205 Interest AS Reserve 3,095 7,500 2,800 4,000 Subtotal $ 58,867 $ 62,500 $ 70,520 $ 74,205 TOTAL REVENUES $ 3,429,002 $ 3,652,500 $ 3,695,520 $ 4,096,205 TOTALAVAILABLE $ 7,550,036 $ 4,005,506 $ 4,048,526 $ 4,728,137 2002-2003 2003-2004 2003-2004 2004-2005 EXPENDITURES ACTUAL BUDGET AMENDED BUDGET Operations & Professional Services 812,515 444,975 516,614 512,655 Debt Payment 857,689 848,340 848,340 843,027 Capital Projects 2,560,320 1,035,000 1,254,000 1,585,000 TOTAL EXPENDITURES $ 4,230,524 $ 2,3289315 $ 2,618,954 $ 2,940,682 ENDING FUND BALANCE $ 3,319,512 $ 1,677,191 $ 1,429,572 $ 1,787,455 Designated Fund Balance for Projects 2,966,506 - - - Designated Fund Balance for Debt 797,530 797,640 Undesignated Fund Balance 353,006 879,661 631,932 1,787,455 City of Allen 205 FY 2005 Budget CITY OF ALLEN COMMUNITY DEVELOPMENT CORP. DIVISIONS COMMUNITY DEVELOPMENT CORP. 504-0000-490 No Personnel In This Department CITY OF ALLEN FY 2004-2005 City of Allen 207 FY 2005 Budget FUND DEPARTMENT ACCOUNT COMMUNITY DEVELOPMENT CORP COMMUNITY DEVELOPMENT 5070000-490 FUND DESCRIPTION Formed in 1996 by the voters of Allen, the CDC receives funds from a half -cent sales tax for community development projects. The Allen City Council appoints the seven - member board. The Allen Community Development Corporation (CDC) identifies and authorizes projects to be funded by the 4B half -cent sales tax. Expenditures are subject to the provisions of the Development Corporation Act of 1979. FUND NARRATIVE Accomplishments for FY 2004: f• Conducted a 'Town Hall" meeting to receive citizen input on funding projects for the proceeds from the 4B half -cent sales tax. The input is then used to develop projects for a five-year work program. ❖ Updated the five-year work program listing six current projects at a total cost of $1,254,000. Objectives for FY 2005: ❖ Publicize and conduct the annual 'Town Hall" meeting to obtain public input regarding projects funded by the 4B half - cent sales tax. ❖ Oversee the expenditure of $1,585,000 of 48 half -cent sales tax revenue on the following projects: - Bethany Lakes Playground - Ford Pool Redevelopment Plan - Allenwood Park Development - Allen Bark Park - Collin Square Park Land Acquisition - Heritage Park Bridge Construction - Civic Plaza Tree & Lighting Infrastructure i - Day Spring Nature Preserve Development - Trail Construction - Bridgewater Crossing Recreation Area - Fox Hollow Recreation Area 4• Continue to improve the process for informing citizens regarding projects funded by the 4B half -cent sales tax. City of Allen Y08 FY 2005 Budget FUND DEPARTMENT ACCOUNT COMMUNITY DEVELOPMENT CORP COMMUNITY DEVELOPMENT 504-0000-490 EXPENDITURE SUMMARY 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET CLASSIFICATION Personnel Services - - - - Operations 807,010 438,475 510,114 506,155 Professional Services 5,505 6,500 6,500 6,500 Debt Payment 857,689 848,340 848,340 843,027 Capital Projects 2,560,320 1,035,000 1254 000 1,585,000 DEPARTMENTTOTAL $ 4,230,524 2,328,315 2 18954 $ 2,940,682 NO PERSONNEL IN THIS FUND EXPENDITURE DETAIL 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET OPERATING EXPENSES Postage & Freight - 125 125 125 Printing & Reproduction 425 500 500 500 Advertising 156 1,000 1,000 1,000 Miscellaneous Operating Expense 3,727 61000 55,613 6,000 Board Discretionary Project 119,000 - - - Chelsea (Stacy Road) Principal 330,386 315,880 293,343 - Chelsea (Stacy Road) Interest 47,025 78,970 10,468 - Chelsea Grant -Interest - - 113,065 462,530 Operating Transfer Out 99,474 36,000 36,000 36,000 Capital Proj-Transfer out 30,000- - - Machinery & Equipment 176,817 24,771 SUBTOTAL $ 807,010 $ 438,475 $ 510,114 $ 506,155 PROFESSIONAL SERVICES Audit Fees 51000 6,000 6,000 6,000 Other Attorney Fees 505 500 500 500 SUBTOTAL $ 51505 $ 61500 $ 6,500 $ 6,500 DEBT PAYMENTS Debt Retirement -Principal 385,000 400,000 400,000 420,000 Debt Retirement -Interest 472,689 448,340 448,340 423,027 SUBTOTALS 857,689 $ 848,340 $ 848,340 $ 843,027 City of Allen 209 FY 2005 Budget FUND DEPARTMENT ACCOUNT COMMUNITY DEVELOPMENT CORF COMMUNITY DEVELOPMENT 504-0000-490 2002-2003 2003-2004 2003-2004 2004-2005 ACTUAL BUDGET AMENDED BUDGET CAPITAL OUTLAY Construction 2,560,320 - - - Drainage Improvements - 200,000 200,000 - Street Improvements - 220,000 220,000 - Park Improvements - 520,000 520,000 1,335,000 Community Development - - 219,000 - Land - - - 250,000 Vehicles - 95,000 95,000 SUBTOTAL $ 2,560,320 $ 1,035,000 $ 1,264,000 $ 1,585,000 TOTAL EXPENSES $ 4,230,524 2,328,315 2,618,954 2,940,682 CAPITAL EXPENDITURES LIST 2004-2005 I BUDGET100,000 Bethany Lakes Playground Ford Pool Redevelopment Plan 100,000 Allenwood Park Development 200,000 Allen Bark Park 250,000 Heritage Park Bridge Construction 150,000 Civic Plaza Tree & Lighting Infrastructure 40,000 Day Spring Nature Preserve Development 75,000 Trail Construction 275,000 Bridgewater Crossing Recreation Area 70,000 Fox Hollow Recreation Area 75,000 Collin Square Park Land Acquisition 250,000 TOTAL CAPITAL $ 11585,000 City of Allen 210 FY 2005 Budget City of Allen, Texas _ Capital Improvements CITY OF ALLEN FY 2004-2005 211 CAPITAL PROJECTS The City's five-year Capital Improvement Program represents the Capital Budget for 2005 and is a financial plan for infrastructure and other improvements through 2009. This plan is prepared by the Planning department, in conjunction with those departments whose projects are included. Although not formally adopted as part of the annual budget, the CIP is used as a guide for project, debt, and other related budget planning. Current year projects have been approved. Future years of the plan may change, with the later years being the most subject to change. Also, it is important to note that debt funding for many of the future projects listed is subject to approval by the electorate. Following are brief descriptions of some of the major projects that will be in progress during FY 2005, and a discussion of the relationship between the capital budget and the operating budget. Also included is a complete list of all CIP projects that are in the current plan, and debt information as it relates to capital projects. More complete information may be found on each project in the City's Capital Improvement Program document. Highlights Library Main Library / Auditorium. Construction of a 60,000 square -foot facility on Allen Drive at St. Mary, for a library/auditorium to replace the present library facility. Anticipated completion date is January 2005. Adaptive reuse of former library. Convert former library to Municipal Court and Parks and Recreation administrative offices. Central Business District The City continues redeveloping the CBD in the historic area of Allen surrounding Main Street. It covers approximately 200 acres, and will be home to the City's new library, the Historic Village, designed to preserve some of the City's significant structures, and an expanded Allen Station Park. The goal is to attract residential, retail, and commercial development that would form a mixed use environment to provide an area for people to live, work, and play. The result would be to transform an area that is underutilized to one that is a rich and vibrant part of the community. Civic Center Plaza. Completion of Allen Civic Center Plaza landscaping, public art, and water feature. To be completed by December 2004. Star Fountain Entry. Entry to the CBD at Allen Drive and McDermott Drive, and streetscape improvements along Allen drive from Main Street to the new Library/Auditorium. St. Mary Drive Extension Phase III. From Cedar Drive to Cottonwood Creek. Allen Drive Phase I. McDermott Drive to new library and Allen Drive to Butler Drive. City of Allen 212 FY 2005 Budget Arts Performing Arts Complex. A regional performing arts center in conjunction with the cities of Plano and Frisco. In August 2004, the Arts of Collin County board, which has oversight of the project, selected a site within the City of Allen as the location for the center. Planning Neighborhood Preservation Activities. Beginning in FY2005, the City of Allen is eligible to receive Community Development Block Grant (CDBG) funding for improvements to specified neighborhoods. Improvements to the Windridge and Hillside neighborhoods will include additional street lighting, sidewalk reconstruction, landscaping, and clearing and maintenance of rear drainage/utility easements. Parks Facilities Senior Citizen Center. This approximately 20,000 square foot facility will be located at the intersection of Cedar and St. Mary Drive, and will replace the current 5,000 square foot facility, which is located at the corner of Allen Drive and McDermott. Construction will begin in FY 2005. Neighborhood Parks Lost Creek Neighborhood Park. A 4 -acre park site to include a playground, sport court, picnic shelters and landscaping. Spring Meadows Park. Neighborhood park development serving Reid Farm and Spring Meadows subdivisions. Hillside Park. Redevelopment of existing park facilities. Allen Bark Park, A 5.5 acre park located on Park Place Drive adjacent to Ford Middle School, this park will have both wooded and open field areas. Greenbelts Daysoring Nature Preserve. Design and development of former Park Cities Baptist Camp with interpretive center and day camp facilities. Public Safety Fire Station No 5 and Pumper. Proposed location on Shallowater Drive south of Rowlett Creek and north of McDermott Drive. Projected open date April 2007. Streets Bethany Drive Far East Expansion. Construction of four lanes from FM2551 to Allen Heights Drive and from Malone to FM2551. Main Street (FM 2170) Extension. Construction of six -lane urban section along main Street from Allen Heights to FM 2551 in conjunction with Collin County. Chaparral Road Extension. Bridge across Cottonwood Creed to east city limits. Allen Drive Phase Il. Construction from the new library to Whisenant. City of Allen 213 FY 2005 Budget Drainage Twin Creeks Drainage. Correction of stormwater flows to reduce stream erosion. Traffic Signal Shoo and Signals. In-house signal maintenance and installation. Advanced Traffic Management. Includes coordinated signal control at various locations. Water Prestige Elevated Storage. This project is intended to improve capacity and pressure. Custer Road Pump Station and Ground Storage. Expansion to meet system demand. Water Main — West Side. 36 -inch and 24 -inch mains extending from Custer Road Pump Station to Twin Creeks Phase VIII and from Twin Creeks Phase VI to Alma/Bel Air Intersection. Wastewater Sewer Main Replacement. locations. Replacement of deteriorated clay pipe with PVC in various City of Allen 214 FY 2005 Budget RELATIONSHIP BETWEEN OPERATING AND CAPITAL BUDGETS The City's operating and capital projects budgets are closely linked. The capital budget is a multi-year financial plan of the capital improvement program (CIP) for the acquisition, expansion, or rehabilitation of infrastructure, capital assets, or productive capacity of City Services. Revenues for the capital budget come from bond sales, intergovernmental revenues, 4a/4b sales taxes, development fees, and some current operating revenues. The capital improvement program, unlike the operating budget, is a five-year plan. The plan is reviewed and projects are reprioritized on an ongoing basis. Impact of Capital Projects on the Operating Budget Capital projects impact the operating budget in several ways. First, since the City is committed to systematically investing in infrastructure (Strategic Goal #7), each year funds are set aside in the operating budget to provide "cash financing" toward some projects. Also, once projects are completed, there is usually a need for additional funding to cover ongoing maintenance, utilities, other operating costs, and sometimes additional personnel or equipment. Finally, the City must generate enough operating revenues to cover any payments for General Obligation and Revenue debt incurred for long-term financing of capital projects approved this year and in prior years. These represent funds that would otherwise be available to pay for other programs, services, or projects. This year the total estimated impact of the capital budget on the operating budget is about $15.28 million. Debt service payments and cash financing for projects comprise $13.98 million of this total. The debt service payments are $12.27 million; of this amount, $10.14 million is for General Obligation debt, and $2.13 million is for Revenue debt. Budgeted transfers from operating funds to the Capital Projects funds are $1.71 million, and include: Water and Sewer Fund., $1,350,000. Of this total, $350,000 is for the expansion of the pump station and ground storage facility located on Custer Road. Also, $500,000 each is allocated for various water replacement and sewer replacement projects. Drainage Fund: $210,000. This is for Main Street drainage improvements. Antenna Rental Fund. $50,000. This is for the Heritage Village project. General Fund. Transfers are usually appropriated in the original budget for specified capital projects. Also, it has been the practice of the City of Allen to transfer additional funds at the end of each year when possible, once operating and fund balance needs have been met. At the end of FY 20043 $700,000 was transferred to go toward the construction of the new Senior Center. For FY 2005, $100,000 has been appropriated in the original budget for the landscaping portion of the intersection construction project at U.S.75 and McDermott. City of Allen 215 FY 2005 Budget Operating \ Capital Budget Budget $87.2m I $31.3m $15.28m In addition to cash financing and debt service, the increases in operating costs in the FY 2004-2005 budget, due to completed capital projects, totals approximately $1.3 million. These are listed below by project type. Increases are stated in comparison to the FY 2004 revised budget. Public Facilities Projects For FY 2005, the City budgeted additional funds in anticipation of the January 2005 completion of the new library. The library's operating budget will increase 34.5% to support the new facility, which is more than double the size of the existing library. This includes approximately $538,000 for library personnel starting December 1, 2004, plus $65,000 for building maintenance (custodial) staff to primarily support the library. Additional operating costs for the first year are approximately $170,000. Of this amount, about $134,000 is for utilities and $10,500 is for computer maintenance. In addition, the Parks department will spend about $22,000 on grounds maintenance. The City has appropriated approximately the same amount as in prior years to expand the book collection, with a slight increase of $3,000. Parks Projects The completion of various parks projects resulted in approximately $154,000 in additional costs in the FY 2004-2005 General fund operating budget. Of this amount, approximately $75,000 is for personnel (two Maintenance Workers), $58,000 is for contract mowing, and $20,000 is for utilities. Also, the Drainage fund will pay an additional $20,000 for contract mowing of greenbelts. Paving, Drainage, and Signalization Projects The total net impact in this category is $154,500. Through ongoing construction and maintenance efforts, the amount budgeted in the General fund for street and sidewalk maintenance reflects a decrease of $35,000 from FY 2004 to FY 2005. An increase of $72,500 is included for maintenance of signs and markings, while traffic signal maintenance reflects a decrease of $5,000. Maintenance costs are expected to increase within the next few years, as many of the newest thoroughfares begin to age. The number of new street lights generated the need for additional funding of $15,000 for street light maintenance and $62,000 more in FY 2005 for electricity. An increase of about $25,000 is included for electricity for new traffic signals. Finally, the Drainage fund reflects an increase of approximately $20,000 for street sweeping and other drainage system maintenance. No additional personnel are included in either fund for these functions. 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M N O ON TpJ • p 4 8 O N C FS O b N M m j ti 6YO N + OW NPN+W NmNNONI N 00 Z: bo W AO N+{Wp N N O qA O N O OVI O� 8 O -- +W W000 WOA O O N O f0 O 221 N mpo 8n mnn aw � oo. no m N o ry 8 b m W d m• N N w_ A n M C) O � N N m V IO w N yam N w w o p UIOV "w os d a M N p OO ON p U ry' N m O til O � 6 N N O m O O 8 m e A N r w n m T U O a N O 6 p ryN p o Y �o a )n 4 6 N 9 w m m N N O r N p O p O N p N n m N rj O N N W p 70 Qw $a $ mM �n� �a mr fag N gi O O N N N N0 'n ON 0 n N w w W U 0 g N o of O n Q: rl e H N N 0 m V • O N N 0000 Q = m J a 6 W L F M N m ,ee a m m.ba Sd�LL mm<< 'J 9p O aal jam DG Dp 1C. w0 O a j m o> 200 O n aa > uOm O 0 0 ¢¢OO&� LL OoOyQOOO `y 999 `a E m a as a�� m�aE yc m c .m vni 9 85@mn MIR. a�in wci SES c2 u�t� LLf a` 3 3r8 �b i¢ 8 W a E¢ 6 a a am• N 0 N W N N W 6 N R W 221 Debt On the following pages are long -tens scenarios of the City's General Obligation and Revenue debt, based on the projects planned for the next several years. Below are the assumptions used in the development of these scenarios. Again, this is based on the current CIP plan, and future years are subject to change, with some future debt being subject to voter approval. General Obligation Debt Assumptions The General Obligation debt projections assume that the debt portion of the tax rate will stay the same, while the maintenance and operations (General fund) portion continues to decrease each year, in accordance with the City's strategic plan. The decrease factored in is .001 per $100 of assessed valuation per year, with a collection rate of 99%. The debt portion of the tax rate is held at the current year level of .20176 for future years, thereby keeping the portion of the tax rate dedicated to debt below the City's policy limit of 40%. In this scenario, the amount equates to approximately 36% each year. The growth in the tax base is assumed at approximately 8% for the upcoming year; the rate of growth decreases in subsequent years, as reflected in the City's Comprehensive Plan. Finally, debt payments are calculated based on the issuance schedule shown. Revenue Debt Assumptions One of the outcomes of the City's recently completed Water and Sewer rate study was to gradually increase rates over the next several years in order to have revenues to meet upcoming cost increases, and to continue regularly funding infrastructure improvements, as well as to provide adequate debt coverage. Revenue calculations include an average rate increase of 6%, and then 5% per year in future years. Also included is a population growth factor which is tied to the City's long-range plan (Comprehensive Plan). The target debt coverage percentage is 1.2%, based on existing bond covenants. Projections also take into consideration a revenue adequacy test of approximately 90 to 120 days of expenditures in working capital. For more discussion on assumptions and related issues, please see page 32, Economic Outlook. City of Allen 222 FY 2005 Budget :p o m N f0 y CJ � in O1 N m y N N Y r' c gyp' m N St w J N� C N m m m N O O W n m mom m N mm m {pyo%N N ^o^ L I A O O N n = �t2 �'m o m J a Esm O N r i = a.a 0 i NI y N N O a>> m m W 0 y xLLU r m88goo m v m m IR T Ol d Nf0 m N N N ui mi 223 N N m N f0 y CJ � in O1 N m y N N Y r' c gyp' m N St w J Y N m m m N O O W n m mom y v �SyZ N 1y� m a LL m m N d d m m O o m J Q p m a.a 0 F N O a>> m m OO OO 0 y xLLU r O N N mp t7 c a n=m y o n m ,O �r v o a m'� a U' m W OO OO m !� m o WC m o m m o E > E o m ¢ od n lL v y d Y C O ¢ m C 01, m C Y N r mm N T > c my a c c m X N m= V 06 W N E c c LL m m> o m@ A °' c 3 'v 0 0 0 0 U U m y w m m m c m f H J LL 223 N N N f0 y CJ in O1 N m y N N Y r' m v gyp' m N St w a Y N m m `u N O O W n m mom �SyZ N 1y� m { N d d O o m J Q p m N O a>> ayi ao'i E OO OO r O N N mp t7 (m1 YO n ,O (N9N r W OO OO m !� aE N Q m mNm O� ISNd m o od N IR m N O {+m� m N m Y P mm N m O O T y m m X N Amy Y N V 06 W N m O N do O O O m m v o H St w a $ d m O n `u may] O d d O o m J m a>> ayi ao'i E Debt Payments "Authorized" GG CeM PePne ds CONN Wd Pla 391 NEW EMONW lW 41n,lm=v ersaw Y.. 317,547 Ic�w � � 1✓�4 �" � � � � Emtlng: IMertel 6.25% PNS,l 0.31,0005,110,M NEW EMdian (e) 4,433,251 1150,07!15101010W 4,050,0004,25%W) IMeres1 vad5844 aW 8,8 3,&14,190 5,42&392 5.191,3393.817,W39 ],4 3,391,036 &200.668 gpg4zM CIP S]21m(JI =G): NEW 8WPkW(W WOM(MeY2010): PNrIPd _ &50% lowered 3.68% _ NEWElecUm(e) 650M(3Ly20111: Per. Mb Ceder %2,naer, 0.20041: Pnrcpal PNwipal IMWM 4.65% - pNIMZMCIP(s) US135m(Jure 2394): F.1 Yr. TO. 0,3s&9H &944.193 10,005.300 10,2]4780 11.395042 MINI 4.65% TOW Pnn iPd', 4,374393 SIMI )0 4.433.251 Sem ceder s4M Were 2634) 5,528]]8 0.124,48 TOW !Nares!: 3.WaW 3,634,19) 882,055 pr." 4,913,83 8,28M 8740,308 TOW: 0.358944 81944118 IMared 4.65% 11.600,862 11,]08043 12.004,85 GW C. S1.]4ml ..pl(Sw ZW4) PNndPWI - 185.00) 1]5.393 MGM INsred 5.5M6 25 yrs 18,761 202,649 'm2.349 194,:@9 135.&6 Golf C. 17M lersde(SePt 2004) POONA 25100 25.390 M" INWWW 6.9 25M 3].401 40.601 40,601 39,426 3&051 Pen. Ms CMW $1.2535m(May 2051: P& -*W - 36.236 38229 40.332 42550 INWNW &50% - - 0.493 67.50 65.397 39.1]9 PNIvbedcIP(b) &945m (May 200) PMdpd - - 2].10 23.593 8,18 31,324 Intek 5.50% 51.975 50,464 48.912 47,20 PedN CWWr $13.5m(Mey2M): pier 376.987 MAIM 421,58 INWse1 5.75% - - - 77&250 754.574 731.652 NNwnzea clv(c1 $1.S415m(M), 20061: 4%044 45.519 48.136 PMcyd IN, 5.75% BB.896 36.161 83.544 P.O. MS GNer S195m (May2W]C - 55010 - 58.10 PhxYpd _ INered 6 N - - - 117.00 113.819 Pdlwneed CIP(d) Si.0. (MeY 2071' '1195 31,28 PNOpw IN~ 6.0% 8,139 8.90 NEW EMCIbn(W $250m(May207): 741,:61 PNsE,I SUA. ,84 I. t..223 NEW EMONW lW 41n,lm=v 317,547 PnMpel MIM 70' IMertel 6.25% NEW EMdian (e) S&Om(N!W2 )" PNvllwl INeM1 015096 NEW 8WPkW(W WOM(MeY2010): PM1 1Pd NWM &50% NEWElecUm(e) 650M(3Ly20111: Pnrcpal IMeresl 175% F.1 Yr. TO. 0,3s&9H &944.193 10,005.300 10,2]4780 11.395042 11,]8,843 12,w m TOW Pnn iPd', 4,374393 SIMI )0 4.433.251 4,714,00 &8&83 5,528]]8 0.124,48 TOW !Nares!: 3.WaW 3,634,19) 882,055 51UMM 4,913,83 8,28M 8740,308 TOW: 0.358944 81944118 1408.300 10,9478 11.600,862 11,]08043 12.004,85 (e): FY101 WdlrkeCCIP t 1WBe Dnmega EB8,0P, ParNa $1,89,03; SYreele $2,519,544. (b): fy208 autivhed ClP hwluEn PeNa E610,00', Dnlnage $t8,00, Flre Sletim a5 at 520,000 (0): Pl'ACB WIIICdsa] CIP FGWBO Re SM w a5 d $50,00; PaM $81,044; Steels $15,500 (0): PY200T eMM1oms6 CIP iN,WEss Perk, 5450.00. Fre S1e4m 05 s1$88000 (a); FY20].2M 2WD.. 2010, 011 eNhNaetl amwXs lrfm NEW Electlm 224 n :g G :mss p N u1 O^ N W^ N N N N M i�R8191 ;5^=F091 0 ks m. Ram..� G PON t' � oRR N ^ Ew w w »» N www w E e N p Y mFg `L p8 g LL O b° e Q N 9 C LL O V FA 0 m 88§§q = - m"m =E _a3Ccra.njm. 3 z A10 $ m3003 mz 0.Fu � m 0 0m - W gnVvwauv' o;�'�ip0yHtRu°� NP. Ne P m� O g! gB'&N8 8.R 8�;SeeBS<O.00NNNNNN N N N NSG 225 S ^ wmN w a � oras ^ s PPN N N oo; N XXX ks m. Ram..� G PON t' � oRR N ^ Ew w w »» N www w E e N p Y mFg `L p8 g LL O b° e Q N 9 C LL O V FA 0 m 88§§q = - m"m =E _a3Ccra.njm. 3 z A10 $ m3003 mz 0.Fu � m 0 0m - W gnVvwauv' o;�'�ip0yHtRu°� NP. Ne P m� O g! gB'&N8 8.R 8�;SeeBS<O.00NNNNNN N N N NSG 225 CITY OF ALLEN Budget and Tax Ordinances 227 ORDINANCE NO. 2329-9-04 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2004 AND ENDING SEPTEMBER 30,2005; APPROPRIATING THE VARIOUS AMOUNTS REQUIRED FOR SUCH BUDGET; PROVIDING FOR RECORDING OF THE ORDINANCE; PROVIDING FOR A REPEALING CLAUSE; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Allen, Collin County, Texas, has submitted to the City Council a proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a complete financial plan for 2004-2005; and, WHEREAS, the City Council has received the city Manager's proposed budget and a copy of the proposed budget and all supporting schedules have been filed with the City Secretary of the Cit of Allen, Collin County, Texas; and, WHEREAS, the City Council has conducted the necessary public hearings as required by law. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCH, OF THE CITY OF ALLEN, - COLLIN COUNTY, TEXAS, THAT: SECTION 1: The proposed budget of the revenues of the City of Allen, Collin County, Texas, and the expenditures of conducting the affairs of the City, providing a complete financial plan for the ensuing fiscal year beginning October 1, 2004, and ending September 30, 2005, as submitted to the City Council by the City Manager, be, and the same is hereby, in all things adopted and approved as the budget of all current revenues and expenditures of the City for the fiscal year beginning October 1, 2004, and ending September 30, 2005. SECTION 2. The sum of $87,280,873 is hereby appropriated for the payment of the expenditures established in the approved budget, attached hereto as Exhibit "A" and made part hereof for all purposes. SECTION 3. The City Council reserves the authority to transfer appropriations budgeted from one account or activity to another within any individual activity of the City and to transfer appropriations from designated appropriations to any individual department or activity. That all transfers of appropriations budgeted from one account m activity to another within any individual activity for the fiscal year 2003-04 are hereby ratified, and Ordinance No. 2209-9-03 adopting the Budget for Fiscal Year 2003-04, heretofore enacted by the City Council, be, and the some is hereby, amended to reflect revenues of $80,849,320 and expenditures of $78,837,954. General Fund transfers of unexpended appropriations in the amount not to exceed $700,000 for the fiscal year 2003-04 are hereby ratified. SECTION 4. The City Council hereby approves the Capital Improvements Program for 2005-2009, attached hereto as Exhibit "B", as a plan describing and scheduling capital improvements projects for the City of Allen, and authorizes the City Manager to use the funding sources reflected in the plan. SECTION 5. All notices and public hearings required by law have been duly completed. The City Secretary is directed to provide a certified copy of the budget to the County Clerk of Collin County fm recording after final passage hereof. Wz1 SECTION 6. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance, as amended hereby, which shall remain in full force and effect. SECTION 7. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed; provided, however that all other provisions of said ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 8. This Ordinance shall take effect immediately from and after its passage as the law and charter in such cases provide DULY PASSED AND APPROVED BY THE CITY COUNCH. OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON THIS THE 142 DAY OF SEPTEMBER. 2004. APPROVED AS TO FORM: APPROVED: Stephen Terrell, MAYOR ATTEST: PLL eter G. G. Smith, CITY ATTORNEY Shelley B. George, TAAIC, CITY SECRETARY Ordinance No. 24*9-04, Page 2 ORDINANCE NO. 2330-9-04 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING THE TAX RATE AND LEVYING THE AD VALOREM TAXES FOR THE FISCAL YEAR 2004-2005 TO PROVIDE REVENUE FOR THE PAYMENT OF CURRENT EXPENDITURES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, following public notice duly posted and published in all things as required by law, a public hearing was held on August 24, 2004, by and before the City Council of the City of Allen, the subject of which was the proposed tax rate for the City of Allen for Fiscal Year 2004-2005, submitted by the City Manager in accordance with provisions of the City Charter and state statutes; and, WHEREAS, the City Council, upon full consideration of the matter, is of the opinion that the tax rate hereinafter set forth is proper and should be approved and adopted. I NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, THAT: SECTION 1. There is hereby levied and shall be assessed for the tax year 2004 on all taxable property, real, personal and mixed, situated within the corporate limits of the City of Allen, Collin County, Texas, and not exempt by the Constitution of the State and valid State laws, a in of $0.56000 on each and every $100 assessed valuation of taxable property apportioned and distributed as follows: (a) $0.358240 on each and every $100 valuation of said property is hereby reviewed and assessed to provide revenue for maintenance and operations of the City government and current expenses thereof; and, (b) $0.201760 on each and every $100 valuation of said property is hereby reviewed and assessed for the purpose of paying interest and bonded indebtedness of the City. SECTION 2. All ad valorem taxes shall become due and payable on October 1, 2004, and all ad valorem taxes for the year shall become delinquent if not paid prior to February 1, 2005. SECTION 3. A delinquent tax shall incur all penalty and interest authorized bylaw including a penalty of six percent (6%) on the amount of the tax for the first calendar month it is delinquent, plus one percent (1%) for each additional month or portion of a month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. A in delinquent on July 1, 2005, incurs a total penalty of twelve percent (12%) of the amount of delinquent tax without regard to the number of months the tax has been delinquent. A delinquent tax shall also accrue interest at the rate of one percent (1%) for each month or portion of a month the tax remains unpaid. Taxes that remain delinquent on July 1, 2005, incur an additional penalty of fifteen percent (15%) of the amount of taxes, penalty, and interest due; such additional penalty is to defray costs of collection due to a contract with the City's tax collection attorney pursuant to Section 33.07 of the Texas Property Tax Code, as amended. SECTION 4. The City shall have available all the rights and remedies provided bylaw for the enforcement of the collection of taxes levied under this ordinance. SECTION 5. The tax roll as presented to the City Council, together with any supplements thereto, be and the same are hereby approved. 230 SECTION 6. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance which shall remain in full force and effect. SECTION 7. All ordinances of the City of Allen, Collin County, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed; provided, however, that all other provisions of said ordinances not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTIONS. This ordinance shall be in full force and effect from and after its adoption. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, ON THIS THE 141 DAY OF SEPTEMBER. 2004. APPROVED AS TO FORM: ! J� Peter G. Smith, CITY ATTORNEY APPROVED: �-tcphel Terrell, MAYOR ATTEST: Shelley B. George, TUMC, CITY SEMETARY Ordinance No. 2939-04, Page 2 CITY OF ALLEN Demographics *M VM� WHERE IS ALLEN, CITY OF ALLEN TEXAS? City of Allen is located approximately 25 miles north of Dallas, Texas. r.ity of Allen 234 FY 2005 Budget CITY OF ALLEN DEMOGRAPHICS 2004-2005 FISCAL YEAR The City of Allen is located in Collin County, which is in north central Texas. It is approximately 12 miles north of Interstate 635 on U.S. 75. Allen is completely surrounded by incorporated cities. To the north lies the City of McKinney; to the south, the City of Plano; to the east, the City of Lucas; and to the west, the City of Plano. Allen was settled in the early 1850's from land grants given by the Republic of Texas as an inducement for settlers to come to the frontier. The railroad and telegraph came to Allen in 1872 and in future years made substantial contributions to the economy of the City. The town was officially incorporated in 1953 with a Council/Manager form of government. Similar in importance to the construction of the railroad almost a century before was the completion of U.S. 75 through Allen in 1960. Citizens could work at nearby companies because of the access and convenience of the highway. The relocation of high technology companies to the North Dallas and Richardson areas in the 1960's drastically increased employment opportunities for Allen's citizens, and the population rose to 1,940. It continued to increase to 8,324 in 1980, 19,198 in 1990, 39,482 in 1998, and over 64,000 this year. Allen's population is estimated to surpass 93,000 by the year 2010. City of Allen Growth 70,000 60,000 50,000 40,000 30, 20,000000 10.000 1996 1997 1998 1999 2000 2001 2002 2003 2004 Allen is 25 miles north of downtown Dallas, on U.S. Highway 75. The City has established a reputation in the Dallas/Fort Worth Metroplex and in the state of Texas for being at the forefront of development and is promoting commercial and residential growth in ways that will aid in having a balanced community. Important transportation routes serving the city include U.S. 75, which bisects the city in a north/south direction in the center of the city and provides an important link to adjacent cities. F.M. 2170 (McDermott/Main) runs in an east/west direction in the center of the city. S.H. 5/ Greenville Avenue, which formerly was the main north/south thoroughfare, lies roughly parallel to U. S. 75. Since its inception in 1992, the Allen Economic Development Corporation (AEDC) has dedicated its resources to developing first-class technology parks and recruiting quality industries and corporate campuses to the community. Allen's corporate landscape is now a well-designed blend of telecommunication, medical, semiconductor, and other technology -related industries. City of PJlen 235 FY 2005 Budget CITY OF ALLEN DEMOGRAPHICS 2004-2005 FISCAL YEAR Assessed Property Valuations $5,000,000,000 $4,000,000,000 $3,000,000,000 $2,000,000,000 $1,000,000,000 $0 1996 1997 1998 1999 2000 2001 2002 2003 2004 In addition to creating jobs, AEDC projects relieve the property tax burden of the individual homeowner. In 2004, those projects account for almost $698 million in certified taxable value, including real and business personal property. As the national economy continues to recover, development in Allen continued at a steady pace. During FY 2003-2004, the AEDC assisted businesses relocating to Allen and worked to retain those already in the community. AEDC's assistance with brokers and companies resulted in the recruitment of State Farm Insurance, Stacy Furniture, J. Suzette & Company, Contemporary Title Solutions and Gary Riggs Interiors to Allen. State Farm opened a regional field operations center that includes their largest claims office in Texas and has approximately 300 employees. More than 300,000 square feet of medical and professional office projects are underway in Allen to meet the growing demand for this type of space. Presbyterian Hospital -Allen is undergoing a major expansion project to meet the needs of the rapidly growing regional population, fueling the development of additional medical office space near the hospital. Demand for small office and office/tech space has also been brisk in Allen, with most of the available small space fully leased. New projects will provide opportunities for businesses growing in Allen to stay in Allen. The AEDC works with those companies to retain their businesses here. Allen's attractive demographics and continued population growth has attracted new retail activity. The AEDC is working with developers of two large mixed-use projects — Blue Star and Montgomery Farm — to recruit major retail, restaurant and destination entertainment venues to the projects. These developments create attractions that bring people from surrounding communities and additional tax dollars to Allen. City of Allen 236 FY 2005 Budget CITY OF ALLEN PRINCIPAL TAXPAYERS September 30, 2004 Taxpayer Type of Business Approximate number of Employees 2004 Taxable Value Percentage of Total Assessed Valuation Bossy Boots/B.R./Twin Creeks Real Estate $ 26,282,174 0.59% Chelsea Allen Development LP Retail Allen City Hall 53,964,686 1.22% Wells Operating Partnership Commercial Real Estate 525 35,591,243 0.80% AT&T Wireless Services Telephone services Micro-electronics/gas tech 20,543,741 0.46% ONCOR/TXU/Lone Star Gas Utilities provider Presbyterian Hospital 30,746,380 0.69% Sanmina Corp Optical Boards 239 29,487,015 0.67% Benton Pointe Apartments Inc Apartment Complex Semiconductor mfg 26,087,561 0.59% Meridian Settlers Gate LP Apartment Complex Atrion Corp/Quest Medical 22,737,935 0.51% Lansbrook Apartment Ltd Apartment Complex 21,612,800 0.49% Southwestern Bell/SBC Telephone services 20,455,484 0.46% Totals $ 287,509,019 6.49% Total Assessed Valuation $ 4,785,147,808 MAJOR EMPLOYERS September 30, 2004 Company Product or Service Approximate number of Employees Allen Independent School District Education 1685 Experian National Data Center 875 Allen Premium Outlets Retail 741 Allen City Hall Governmental 550 Sanmina SCI Optical product design/mfg 525 Sage Telecommunications Telephone service 415 Mykrolis Micro-electronics/gas tech 330 State Farm Insurance Insurance & Financial Services 278 Presbyterian Hospital Hospital/medical offices 255 RCL Enterprises Publishers 239 Jack Henry & Associates Tech Provider for Financial Ind 215 Photronics Semiconductor mfg 175 HIT Entertainment Children's Entertainment 153 Atrion Corp/Quest Medical Medical Devices 137 City of Allen 237 FY 2005 Budget CITY OF ALLEN MISCELLANEOUS STATISTICAL INFORMATION 2004.2005 FISCAL YEAR Date of incorporation Form of government Area Miles of street Population Fire protection: Number of stations Number of personnel Number of fire hydrants Police protection: Number of stations Number of personnel Water service: Supplier Number of consumers Average daily consumption Miles of water lines Sewer service: Sanitary sewer lines Storm sewer lines Building permits issued Parks Number Area Municipal employees: Full-time Part-time Temporary Public Education: Number of public schools Elementary Middle Schools Freshman center High School Number of private schools Community College July 1, 1953 Council/Manager 26.37 square miles 261 center line miles 67,147 4 86 3429 1 121 North Texas Municipal Water District 21,933 15,947,000 gallons 323 linear miles 242 linear miles 86 linear miles 4992 38 740 acres 442 108 39 14,770 Total Enrollment 11 3 1 1 0 classes held at the High School City of Allen 238 FY 2005 Budget Departmental Performance Measures 239 Departmental Performance Measures Performance measurement can be defined as "measurement on a regular basis of the results (outcomes) and efficiency of services or programs." ' The ultimate purpose of any performance measure is to provide a quantifiable measure of the results or effectiveness of an action. In the case of measurements in government, they are typically tied to programs and services. By finding quantifiable measures that are tied to the goals of a service, the effectiveness of the program can be judged against the preferred level of achievement, against the program's past performance, and against similar programs in other cities. Performance measures fall into five categories. The first, and most simple, is input measures which shows the amount and kinds of resources assigned to a program. Budgets actually contain input measures when they show divisions of money and personnel. The second category is output, or workload measures that show amount of work performed and services received. Individually, these first two categories only provide a frame for the activities of a program, but when outputs are examined in terms of the inputs needed to produce them, an efficiency measure is created which is the first real measure of actual performance. Outcome or Effectiveness measures are designed to report the results of a program, especially the quality of the results. `Effectiveness refers to the degree to which services are responsive to the needs and desires of a community." 2 The final category is productivity measures, which combine efficiency and effectiveness to show the cost to produce a quality result or how poor results harm total costs (for example having to repair a street twice after doing it poorly the first time). The measures in this appendix fall into the final four categories. An attempt was made to compose measures for the major functions of all City departments. The measures were also designed to tie in as closely as possible with the departmental goals and objectives listed in the departmental pages in the budget. As a result these measures can be used as a tool for more accurate budget decisions, as a gauge of goal achievement, plus as a running overview of trends in departmental performance. From page 5 of Harty P. Hatry's book Perf rma ce Measuanent From the National Center for Public Productivity, Rutgers University 240 City Administration Department Introduction The City Administration Department supports the City Manager in his task of advising the City Council on policy and fiscal matters and implementing those policies and procedures. The City Manager also provides administrative oversight and direction for the City, and is responsible for developing the annual budget. Website The City of Allen website is maintained by the Public Information division of City Administration. The average number of monthly visitors from one year to the next continues to increase which may be attributed to ongoing enhancements of the website, including video on demand and interactive forms. City of Allen 241 FY2005 Budget Website Visitors 32,624 35,000 31204 30,000 25,000 22,135 20,000 15,000 10,000 5,000 0 2002 2003 2004• Average # of his per month 2070 data Is an 11 anonth average City of Allen 241 FY2005 Budget City Secretary Department Introduction The City Secretary Department oversees all record preservation, retrieval, and destruction for the City. The department is also in charge of running municipal elections and conducting Open Records and Open Meetings educational programs for City personnel. Public Information Requests Under the Texas Open Records Act, citizens can request public records from their governing bodies. Other City departments request information as well. The number of requests continues to grow along with the City's population and government. Request Response Time The City Secretary's Department responds Percent of Record Requests Responded to all public and to Within 3 Days departmental requests for copies of stored 1000, 100% 100% documents. Although 99% 99% 99% documents are now 98% 97% more often being 97% recorded electronically, 96% hard copies are still 95% often needed, and the FY99-00 FY00-01 FY01-02 FY02-03 FY03-04 majority of older records exist only on paper. The Department has set three days as the goal for response time to a record request, which involves locating the document, copying the document, and then delivering it to the person making the request. City of Allen 242 FY2005 Budget Human Resources Department Introduction The Human Resources Department works in partnership with departments in providing expert Human Resources advice in collaboratively shaping strategies to achieve organizational goals. This task is accomplished by the Department administering benefits, the workers' compensation program and risk management functions, recruiting and retaining employees, handling employee relations as with policy development. Employee Turnover The City of Allen experienced 19% turnover in 2003. The primary factor of our turnover rate is due to regular part-time Natatorium employees, (many of them were considered seasonal employees prior to 2003). Seasonal employees are not included in turnover calculation. Therefore, when we changed the classification of Natatorium staff to regular employees it contributed to an increase in the City's employee turnover rate. -2004 data is projected In previous years, we increased on an annual basis. Since 2002, we have seen relatively flat turnover. Our projected turnover for this year is 19.3%, which is a .1 % decrease from last year. Training Safety Training includes programs that are part of our Safety Program. General Training is federally mandated training as well as training that will enhance job skills for employees. FY 2003-2004 Sessions I Attendees Mone sent on trainingr employee Safe Trainin 52 1,040 $00.859 General Training 14 1 129 J$58.114 City of Allen 243 FY2005 Budget Employee Turnover 20.0% 19.4% 19.3% 20.0% 15.0% 10.0% 5.0% 0.0% 2002 2003 2004 -2004 data is projected In previous years, we increased on an annual basis. Since 2002, we have seen relatively flat turnover. Our projected turnover for this year is 19.3%, which is a .1 % decrease from last year. Training Safety Training includes programs that are part of our Safety Program. General Training is federally mandated training as well as training that will enhance job skills for employees. FY 2003-2004 Sessions I Attendees Mone sent on trainingr employee Safe Trainin 52 1,040 $00.859 General Training 14 1 129 J$58.114 City of Allen 243 FY2005 Budget Harrassment and Discrimination Claims The City is still fortunate to have had only two Title VII related claims since 2001, which is a very low rate. Title VII refers to a speck section of the Federal Civil Rights Act of 1964 that discusses discrimination in the workplace. Title VII claims therefore are not related to injuries, but instead are from issues such as sexual harassment or discrimination based on race, ethnicity, sex, etc. A lack of claims indicates a positive organization culture combined with controls to prevent and resolve issues before they turn into formal grievances. City of Allen 244 FY2005 Budget Finance Department Introduction The Finance Department manages the City's financial resources in accordance with state law, and ensures that city ordinances and policies and procedures are followed. The Accounting and Purchasing divisions provide technical staff support to the City Managers office and all operating departments. The Accounting division encompasses cash and investments, debt management, budgeting, accounts payable, payroll, fixed assets, and capital projects accounting. The Purchasing division was established in March 2001 and is responsible for assisting with the procurement of goods, services, and construction projects, and disposing of surplus city property. Awards Every year the City's budget is submitted to the Government Finance Officers Association to determine its eligibility for the GFOA Distinguished Budget Presentation Award. This award recognizes budgets that clearly and accurately present budget information to the reader. Similarly, the City's Comprehensive Annual Financial Report is submitted to the GFOA to determine the document's eligibility for the Certificate of Achievement for Excellence in Financial Reporting, which recognizes a high standard of governmental accounting and financial reporting. In addition, each year the Purchasing Division applies for the Achievement of Excellence in Procurement Award from the National Purchasing Institute, which is awarded for superior performance in the field. Field Purchase Order Usage FPOs are issued to cover emergency purchases, and to initiate payment for dues, registration fees, personal or professional services, subscriptions, employee expenses, utility bills, advertising expenses, and intergovernmental payments. Although FPOs Issued 10,000 7,978 8,0006 923 7,018 6,000 4,000 2,000 0 FY 01-02 FY 02-03 FY 03-04 necessary, heavy usage of FPOs can make budget estimation and planning more difficult. Therefore the Finance Department encourages planning for purchases as much as possible. City of Allen 245 FY2005 Budget FY00-01 FY01-02 FY02.03 FYO GFOA Budget Award Yes Yes Yes Yes GFOA CAFR Award Yes Yes JYeS Submilted NPI Procurement Award NIA Yes I Yes Yes eligibility for the GFOA Distinguished Budget Presentation Award. This award recognizes budgets that clearly and accurately present budget information to the reader. Similarly, the City's Comprehensive Annual Financial Report is submitted to the GFOA to determine the document's eligibility for the Certificate of Achievement for Excellence in Financial Reporting, which recognizes a high standard of governmental accounting and financial reporting. In addition, each year the Purchasing Division applies for the Achievement of Excellence in Procurement Award from the National Purchasing Institute, which is awarded for superior performance in the field. Field Purchase Order Usage FPOs are issued to cover emergency purchases, and to initiate payment for dues, registration fees, personal or professional services, subscriptions, employee expenses, utility bills, advertising expenses, and intergovernmental payments. Although FPOs Issued 10,000 7,978 8,0006 923 7,018 6,000 4,000 2,000 0 FY 01-02 FY 02-03 FY 03-04 necessary, heavy usage of FPOs can make budget estimation and planning more difficult. Therefore the Finance Department encourages planning for purchases as much as possible. City of Allen 245 FY2005 Budget Bids and Contracts The Purchasing division seeks to provide economic and timely purchases of goods and services through requests for proposals, bids, and informal quotes. The goal for turnaround time is 25 calendar days or less for formal bids, and 72 hours for processing of standard purchase orders. These and workload efficiency. Purchase Orders Average length of bid/contract processing time is approximately 25 calendar days (does not take into account the evaluation time and approval by City Council). YTD number of bids/contracts processed: 202 Total award value: $33,550,325 YTD Bids/contracts processed per employee: 67.3 FY 03/04 requisitions processed: 2,774 FY 03/04 dollar value of requisitions: $36,442,274 performance measures demonstrate service delivery Purchase orders are issued for planned expenses. To National Average Cost per Purchase Order: $80 measure the costs versus the City of Allen's Average Cost per Purchase Order: $67 results of the purchasing purchase Order YTD Dollar Amount: $35,038,763 process, the total divisional Number of Purchase Orders to Date: 2,347 cost (personnel and operations) can be divided by the dollar amount of purchase orders issued. This measure specifically shows the return on the division's personnel and operational costs. Currently, the division's cost is $0.004 (less than '/i cent) for every dollar purchased through contracts, and $.008 for every dollar purchased through purchase orders. City of Allen 246 FY2005 Budget Municipal Court Department Introduction The City of Allen's Municipal Court handles all cases arising from violations of City ordinances and certain state laws, with the vast majority of the cases involving traffic offenses. They also have the responsibilities of issuing warrants and collecting all fines stemming from offenses. Warrants Warrants are issued for a person's arrest whenever a person fails to fulfill their legal obligations, such as failing to pay a fine or missing a court appearance. A warrant is served when the person for whom the warrant was issued has been found and arrested. The number of warrants issued in FY03-04 decreased by 876. The reason for the decrease was because of a new court software system that was implemented and getting all of the bugs worked out. The court now has a full time Bailiff/Warrant Officer who will be calling individuals that have outstanding warrants, and then going out to serve the warrants to those that do not come into the court to pay the outstanding warrants. FY 01-02 FY 02-03 FY 03-04 Warrants Issued 13,106 14,784 13,908 Tickets The total number of tickets issued generally increases as the community grows. The last couple of years have shown that the increase has continued. Although traffic offenses constitute approximately 95% of the total tickets issued, they are not the only tickets written. The Municipal Court also receives tickets for animal and code enforcement violations. For the FY04-05 the Court will be purchasing Handheld ticket writers for the motorcycle Officers. This will most likely continue the increase of the number of citations that are written. FY 01-02 1 FY 02-03 1 FY 03-04 Tickets Issued 15,796 118,532 120,282 City of Allen 247 FY2005 Budget Police Department Department Introduction The Police Department's task is to enforce local, state, and federal laws and to provide for the safety of both people and property. The department is comprised of three divisions: Patrol, Criminal Investigations, and Support Services. Within the department's Support Service Division is a Community Relations Unit. The main function of the Community Relations Unit is to interact extensively with businesses, citizens, coordinate volunteer programs and provide public education programs involving both adults and children. The department is also responsible for animal control services and operation of the animal shelter. Crime Rates Each year, cities and police departments throughout the country calculate, examine and make necessary changes in reporting the previous years crime rate statistics. The City of Allen is no exception to this process. Generally, crime trends in America are based upon two factors: • Crime Volume —the aggregate sum of the Crime Index; and • Crime Rates — the rate at which crimes are expressed as a number per 1,000 residents. This figure compensates for the changes in the population. PART ICRIMES In the 2003 calendar year, the Allen Police Department saw a decrease in Part I crimes. Part I crimes are those serious offenses which include Murder, Rape, Aggravated Assault, Robbery, Arson, Burglary, Larceny -Theft, and Motor Vehicle Theft. Though Simple Assault is not considered to be a Part I crime, statistical data of the offense is likewise captured, for the purposes of comparing the total of assault related offenses. Part 11 crimes generally refer to those crimes that include, but are not necessarily limited to, Forgery, Fraud, Stolen Property, Criminal Mischief, Liquor Law violations and Weapons offenses. The City of Allen saw approximately 10.4 % overall decrease in the defined Part I crimes as compared to 2002. The increase is based upon raw number comparisons. However, this increase also includes such critical incidents as Murder, Aggravated Assault, Robbery and Arson. (Note: The City of Allen 248 FY 2005 Budget r■ Sao©oa©o X000®000 �0©OtI�00® �0000ao© City of Allen 248 FY 2005 Budget statistical data on Arson cases is carried by the police department for reporting purposes only, but these cases are investigated by the Allen Fire Department.) In 2003 the City of Allen reported three (3) homicides (up from zero), but a decrease of thirteen (13) reported incidents of aggravated assaults. It should be noted here that many of the aforementioned offenses are .'crimes of passion' or heat of the moment type incidents and there are truly no predictability factors available to help reduce or prevent their occurrence. It should also be considered that although the raw numbers do indicate a 10.4 % decrease, a comparison of that number with a 7.4 % increase in population would actually allow the reporting of a decrease of 16.4 % in the number of Part I crimes per 1,000 residents. In 2002, there were 3.01 Part I crimes reported per 1,000 residents. In 2003, that number decreased to 2.09 per 1,000 residents. PART 11 CRIMES The Department experienced an increase of 3.4 % in the number of Part II crimes reported. When the populations' growth is factored in, as described in the Part I crimes section, the Part II crimes decreased by 3.1% from 2002. Many of these offenses can be attributed to stolen property type offenses occurring within the many sub - 40 S 35 3D 25 a 20 g 15 10 5 0 divisions, especially construction sites now being developed throughout our community. It is our belief that with proactive policing concepts and increased occupancy rates, the percentage of thefts from construction sites will decrease. City of Allen 249 FY 2005 Budget Part 1 Crimea against Property 1,500 1,250 e 1,000 ase e 750 Z5000000 250 0 1987 1999 igge 2000 2001 2002 2003 ■ Arson 1 6 5 9 2 2 0 OAuto Theft 32 28 19 22 50 41 52 ■ Larceny 753 799 729774 au Seo errs s Burglary 179 209 238 280 323 1 403 28a and there are truly no predictability factors available to help reduce or prevent their occurrence. It should also be considered that although the raw numbers do indicate a 10.4 % decrease, a comparison of that number with a 7.4 % increase in population would actually allow the reporting of a decrease of 16.4 % in the number of Part I crimes per 1,000 residents. In 2002, there were 3.01 Part I crimes reported per 1,000 residents. In 2003, that number decreased to 2.09 per 1,000 residents. PART 11 CRIMES The Department experienced an increase of 3.4 % in the number of Part II crimes reported. When the populations' growth is factored in, as described in the Part I crimes section, the Part II crimes decreased by 3.1% from 2002. Many of these offenses can be attributed to stolen property type offenses occurring within the many sub - 40 S 35 3D 25 a 20 g 15 10 5 0 divisions, especially construction sites now being developed throughout our community. It is our belief that with proactive policing concepts and increased occupancy rates, the percentage of thefts from construction sites will decrease. City of Allen 249 FY 2005 Budget Traffic As the City, and surrounding areas, continues to grow at such a tremendous rate, the police department will continue to experience a growth in the traffic volume. In 2003, the number of both minor (non -injury) accidents and major (injury) accidents increased over 2002. However, we saw a decrease in the number of fatality accidents from the previous year. We believe that the increase of motor vehicle accidents is directly attributable to the increase in population. With additional personnel and the renewal and enhancement of a year-round traffic enforcement grant, we anticipate a decrease in the overall number of accidents in 2004. The department continues to strive to achieve a substantial reduction in both the numbers and the seriousness of all of these accidents, through enhanced community education and continuing enforcement efforts. Year 2000 1 2001 1 2002 1 2003 % Change Minor Non-Inju 1092 1 930 952 1087 +14.1% Major (injury) 121 96 124 1 127 +2.4% Fatality 2 1 21 10,071 - 50.0% Citations 12,807 17,704 14,896 16,025 +7.6% Calls for Service In addition to the Part I & Part II crimes detailed, the department has experienced a 15.9% increase in total calls for service as follows: Year 2000 2001 2002 2003 % Change Dispatched Calls for Service 50,149 50,839 55,813 58,018 + 4.0% Directed Patrols 34,702 39,498 43,793 57,990 +32.4% Park and Walks 7,719 12,693 9,171 10,071 + 9.8% Animal Control Calls' 2,887 2,543 2,720 2,862 + 5.2% Total Calls for Service 92,570 105,573 108,777 126,079 +15.9% `Animal Control calls are figured into total calls for police service The Allen Police Department continues its proactive approach to crime prevention and Community Oriented Policing. Directed Patrol, Park & Walks, Citizens on Patrol, Citizens Police Academy, and Volunteers In Policing are only a few programs the department utilizes in this effort. These proactive measures are aimed at reducing crime in our neighborhoods and business communities. Even with an increase in call volume, patrol officers were able to increase the number of Directed Patrols and Park and Walks conducted in 2003. The police department believes that the increase in the number of Directed Patrols and Park and Walks have contributed to the decrease of certain crimes in our communities. City of Allen 250 FY 2005 Budget Art of the Su ort s a pa pp Services Division, the Animal Control Unit has also experienced an increase in certain calls for service. These increases included a 5.2 % increase in the number of calls for service received, a 49.9% increase in the number of tags issued, an 88.8% increase in the number of citations issued, and a 22.4 % increase in the number of bite cases. The Animal ControlUnit saw a decrease in the number of animals adopted. Control '81 '999 12000 2001 2002 20032003 2,290 2,588 2,852 2,593 2,720 2.8M City of Allen 251 FY 2005 Budget Fire Department Department Introduction The Fire Department's task is to prevent and mitigate property loss in Allen from fires and the effects of natural and man-made disasters. Additionally, the Department provides emergency medical services. A heavy emphasis is placed on the prevention of these occurrences through public education, fire suppression system installation and code enforcement. Firefighter and Paramedic training and equipment are equally critical to insure a safe and effective response. Calls for Service One measure of the Fire Department is the total number of calls it receives. Emergency Medical Service (EMS) incidents continue to increase while fire incidents have remained steady. Fire calls include all non-medical calls such as fires, gas leaks, chemical spills and Total Calls 2,000 1,558 1,812 1,500 1,168 1,404 1,091 1,102 1,039 1,000 500 0 FY2000 FY2001 FY2002 FY2003 public assistance. Total incidents in both categories are projected to increase as the community grows and both buildings and the population age. Response Time Response time measures the average time required for emergency personnel to be dispatched and then travel to the scene. A quick response is vital to prevent further damage to property N Average Response Times u 6:00 4:48 4:15 3:55 4:354:05 4:40 4:00 4:49 y 3:36 in 2:24 1:12 0:00 FY 2000 FY2001 FY2002 FY 2003 or to begin medical treatment of a patient. Response time can be influenced by factors including traffic congestion, road construction, and fire station placement. The Department's goal is an average response time of 5 minutes or less. City of Allen 252 FY 2005 Budget Injuries This measure shows severe injuries to both firefighters and the general public resulting from fires. Injuries cannot be completely eliminated, but an emphasis on public education and firefighter training will help keep these to a minimum. Fortunately there have been no deaths resulting from fires in the reporting period. Property Loss Property loss is a Property Loss financial measure of the damage caused by fires in $1,000,000 Allen. Property damage can be $500000 reduced to an extent by quick response times $0 and well trained FY2000 I FY2001 I FY20021 FY2003 firefighters. Fire -+-Total dollars $803,460 $380,885 $630,960 $622,894 loss can vary widely from year to year. A single fire in an office or residence can easily create property loss in excess of $100,000. City of Allen 253 FY 2005 Budget Injuries From Fires 8 6 6 42 4 3 3 2 1 0 0 0 Yr 2000 Yr 2001 Yr 2002 Yr 2003 ■ General Public ❑ Firefighter minimum. Fortunately there have been no deaths resulting from fires in the reporting period. Property Loss Property loss is a Property Loss financial measure of the damage caused by fires in $1,000,000 Allen. Property damage can be $500000 reduced to an extent by quick response times $0 and well trained FY2000 I FY2001 I FY20021 FY2003 firefighters. Fire -+-Total dollars $803,460 $380,885 $630,960 $622,894 loss can vary widely from year to year. A single fire in an office or residence can easily create property loss in excess of $100,000. City of Allen 253 FY 2005 Budget Library Department Introduction The Library serves the continuing education and literary recreational needs of the City. In addition to providing reading and audio/visual materials for the citizens, it also provides numerous programs that focus on increasing reading skills and fostering a love for reading and learning in general. The current library is located at 301 Century Parkway, but a new library is being built in the central business district area, and should be complete in January 2005. Visitation The measurement of "Annual Visits" is the total number of library patrons, and is the simplest measure of library usage. "Annual Checkouts" is the total number of books checked out each year. Visitation is counted each day by counters at the door. The measurement of circulation per capita is the total number of checkouts divided by the total population. Over the past year, visits and checkouts have increased 7% and 5% respectively. Visitation FY 02-03 'FY 03-04 Circulation per capita 449,293 472108 500,000 7.26 400,000 402 505 300,000 189,101 230542 200,000 100,000 0 FY01-02 FY 02-03 FY03-04 ■ Annual Visits ® Annual Check -Outs counted each day by counters at the door. The measurement of circulation per capita is the total number of checkouts divided by the total population. Over the past year, visits and checkouts have increased 7% and 5% respectively. •FY03-04 data is projected City of Allen 255 FY2005 Budget FY 01-02 FY 02-03 'FY 03-04 Circulation per capita 6.9 7.0 7.26 •FY03-04 data is projected City of Allen 255 FY2005 Budget Inspections The fire marshal inspects new buildings as part of the process to certify them for occupancy. In addition, all existing businesses are inspected annually for fire hazards. As more buildings are constructed both numbers will continue to increase. The Department also reviews building plans Inspections and Plan Review 1,500 1,327 1,391 1,369 1 250 1,000 500 445 321254233 0 FY 2000 FY 2001 FY2002 FY2003 ■ Fire Inspections O Plan Review before construction to make sure the building will be constructed with the proper life safety systems such as sprinkler systems, alarm systems, exits, and fire mains. Educational Efforts The Fire Department offers numerous public education programs designed to increase fire safety knowledge. Currently, "Learn Not to Burn' classes make up the greatest share of programs offered. The Department added a Public Education Coordinator in February of 2003. This position has the ;kill of respons Ity developing a comprehensive public education program including new programs such as the Citizen Fire Academy and "Risk Watch". City of Allen 254 FY 2005 Budget Public Education Programs 10,000 350 300 r 8,000 c 250 E r 6,000 200 a a E 4,000 150 a 0 00 E 2000 a so 0 0 FY 2000 FY 2001 FY 2002 FY 2003 ee� Total Participants Leam Not to Bum Stutlents —� Programs respons Ity developing a comprehensive public education program including new programs such as the Citizen Fire Academy and "Risk Watch". City of Allen 254 FY 2005 Budget Books Another widely used library measure is the number of books in the library system divided by the City's population. "Books per Capita" provides a general measure of the availability and diversity of library books available for the community. The city council's standard is 2.00. The decline is explained by Allen's rapidly increasing population and a dearth of shelf space at the current library. Programs Library programs include such things as preschool storytimes, puppet shows and teen/adult programs, as well as outreach programs like Headstart programs, local school programs and senior citizen center and nursing home visits. The number of programs accounts for each time a program is held. 2.0 1.8 1.6 1.4 1.2 1.0 Books per Capita FY 00-01 FY 01-02 FY 02-03 'FY 03-04 'FY03-04 data is projected 15,000 10,000 5,000 0 City of Allen 256 FY2005 Budget Library Programs 25 ,000 600 20,000 500 u 400 a c w e e 300 IS a 200 100 0 —Total Attendance at Programs Programs Offered 15,000 10,000 5,000 0 City of Allen 256 FY2005 Budget of Allen 256 FY2005 Budget Operations The library devotes a great deal of time to making sure that the book collection stays current and in good condition. This means that the library is constantly replacing and adding new material, while trying to make it available to the public as quickly as possible. When the library receives new materials (books, magazines, etc.), they must be entered into the library database, adapted for check out, and shelved. The increase in time to complete this task has remained steady until the 01-02 fiscal year when turnover among the staff and an increasing number of new materials slowed the process. New efficiencies implemented in FY 02-03 cut processing time in half. City of Allen 257 FY2005 Budget FY 01-02 FY 02-03 FY 03-04 Time Needed to Process New Material 20-21 days 10-12 days 7 days City of Allen 257 FY2005 Budget Parks and Recreation General Fund Department Introduction The City's parks, greenbelts, and recreation facilities are planned and maintained under the supervision of the Parks and Recreation Department. The expenses related to park maintenance are located in the General Fund, while revenue and expenses stemming from the Department's recreation programs and facilities are located in a separate Special Revenue Fund. General Fund Cost Per Capita General Fund cost per capita includes all park related operations, recreation administration, and senior citizen support. The remainder of the recreation division is funded in the Special Revenue Fund. Years 2000-2002 included transfers to the Parks and Recreation enterprise funds that came from the Parks and Recreation General Fund budget. FY 2003 and FY 2004 do not include the cost of the General Fund transfer to the Parks and Recreation Special Revenue Fund. City of Allen 258 FY2005 Budget Park Acres The ratio of park acres to population has historically been a benchmark of the adequacy of the park system for a city's residents. Numbers from the ratio are not always comparable between cities, however, because of variations in how open space/greenbelts within each community are treated in the ratio. Using developed acres as an alternative provides a useful benchmark for comparisons between city park systems. Developed parkland currently totals 427 acres. Cost Per Maintained Acre Maintenance of parks and recreation facilities has a large effect on the aesthetic value of a city. The past few years the department has been working to continue to meet the standards described in the City's Parks and Facilities Maintenance Standards guide. Over the years, new cost efficiency initiatives have allowed the Department to maintain Allen's award-winning park system at high standards during difficult economic times. Note the very minor growth in cost for FY 04 coinciding with a slight growth in acres maintained. Cost per Acre $7,000 $5,429 $6,000 $5,783 $5,844 $5,885 $5,000 $4,353 $4,000 $3,000 $2,000 $1,000 $0 2000 2001 2002 2003 2004 City of Allen 259 FY2005 Budget Parks and Recreation Special Revenue Fund Division Introduction The Parks and Recreation Special Revenue Fund combines all revenue and expenses from programs and recreational facilities into one fund in order to make accounting easier and hold staff accountable for monies spent. General Fund Support Per Capita The Special Revenue Fund is partially self-supporting. Transfers from the General Fund help fund operational expenses not covered through user fees. The decrease from 2003 to 2004 is explained by an increase in population while the General Fund support amount remained the same. Number of Recreation Visits Ford Pool Ford Pool attendance has decreased significantly overall since the late 1990s. However, in 2004, attendance increased dramatically. Although it was an unusually wet summer, the temperatures were also more moderate making it more pleasant to swim in an outdoor setting. Also, members at Joe Farmer Recreation Center were allowed to start using Ford Pool for free in 2004. General Fund Support Per Capita $20 $'764 $1 s.7s $15 $14.37 $10 $5 $o 2002 2003 2004 Ford Pool Recreation Visits 14,000 12,000 10,000 8,000 6,000 4,000 2,000 2002 2003 2004 �DailyPdmissions 7,745 9201 11,080 �COASTB Rentals 11,567 9,640 4,070 City of Allen 260 FY 2005 Budget Number of Recreation Visits Don Rodenbaugh Natatorium The Natatorium continues to make a strong showing after two years of operation. Regular admissions by both members and non members continue to grow. Corrections to how some numbers are calculated led to some of the more dramatic number changes found below. For instance, in h t 17 d Pool swim Don Rodenbaugh Recreation Visits 50,000 200,000 150,000 100,000 37,920 40,500 50,000 0 2002 2003 2004 ■ Non Member 75569 67,890 77,076 Admissions ■ Member Admissions 80,757 87,888 99,188 19,398 16,60D 18.200 15.350 17,021 15,673 t e pas, or o0 lesson counts were included in the Lessons number. Only DRN lessons are included in this count now. Party Mania is being phased out leading to the decrease in numbers, while private rentals have almost doubled. Numbers in classes are leveling off, partly due to some difficulty in finding aerobic instructors as needed per the class schedule. City of Allen 261 FY 2005 Budget Participants in Activities at Don Rodenbaugh 50,000 37,920 40,500 40,000 29,805 28,008 30.000 20,000 18,750 19,398 16,60D 18.200 15.350 17,021 15,673 10,403 12,288 5,200 7,5Op 10.000 3'B 2,180 2,400 l 4,080 1,155 M I EIj- 0 . Party hbnia Rentals wtro Lessons losses Swim Meets AISDActidties Aquatics ■ 2002 1112003 O 2000 City of Allen 261 FY 2005 Budget Number of Recreation Visits Joe Farmer Recreation Center Joe Farmer Recreation Center continues to hold it's own in regards to participation. After a dramatic decrease due to the opening of the Natatorium, JFRC is starting to show modest growth again as seen by the 2004 numbers. In 2004, the facility started allowing non-residents to join the facility which has led to some of the increase in total visits. City of Allen 262 FY 2005 Budget Joe Farmer Rec Center Visits 100,000 80,000- 0,00060,00040,000 60,000- 40,000 20,000 2002 2003 2004 O specie' ActIlMas 8,871 6.636 6,948 pe0gy 3,410 2,365 3,326 13 CW.._2,461 3,530 3,534 ■ ANr%sions 85.599 78.365 77,745 City of Allen 262 FY 2005 Budget Building and Codes Department Introduction The Building and Codes Department monitors compliance with the City of Allen's codes and ordinances. To this end they conduct building and facility inspections on newly constructed buildings to make sure that they are suitable for occupancy. They respond to complaints of City code violations and work with the violators, and at times the municipal court, to make sure problems are corrected. The department also has the task of making health inspections at restaurants. Home Building Permit Review Time Developers and individuals who desire to construct homes within the City must fill out a permit application which is reviewed by a Building and Codes employee. The goal is to provide for regulated growth in compliance with City regulations. Since Allen is a growing city with a large amount of new construction, this 's one of the ma'or tasks Single Family Permits Issued 20DO 1,457 1,430 500 1,075 1000 500 0 FY 01-02 FY 02-03 FY 03-04 Is I I of the Department. These Commercial Building Permits Issued graphs .indicate that while residential was down slightly, 2D0 ss an increase in commercial 50 143 -- was evident.00 s4 Permit review time shows the 50 average number of business o days it takes an employee to FY 01-02 FY 02-03 FY 03-06 review a single family home — -- building permit. The increased time in 03-04 is due to new engineering criteria with regard to the International Residential Code. Residential Plans Examiners spent a significant amount of time educating the design and construction community on the new provisions. Single Family Permit Review Tim. (Days) 1s 10 S 10 6 0 FY 01-02 FY 02-03 FY 03-06 City of Allen 263 FY2005 Budget Building Inspections New buildings are inspected multiple times before occupancy in order to ensure that they are being constructed in accordance with City codes and ordinances. For the best combination of efficiency and thoroughness, building inspectors in the City Average Inspection Time (Minutes Per Stop( 25 21 21 20 16 15 10 5 0 �" FY 01-02 FY 02-03 FY 03-04 aim to spend 20 minutes per inspection, including travel time. With the field inspection staff level now at 7, average time per stop in 03-04 was 21 minutes. Health Inspections The Department inspects all food -service establishments within Allen to make certain that health codes are being followed. A minimum score of 92 (Good) is the Department's goal. Scores below 92 require correction and re -inspection. Thorough and periodic inspections are a factor in keeping scores high. The average score for FY 03-04 was 95.6. City of Allen 264 FY2005 Budget Planning Department Introduction The Department of Planning & Development is responsible for land use and transportation planning, zoning administration, development coordination, capital improvement planning, code enforcement, and for providing staff support for the Planning & Zoning Commission, the Board of Adjustment, the Sign Control Board and the Allen City Council. Platted Acres The Planning Department reviews requests for subdivisions for technical compliance with the City's requirements. The plats are approved by the Planning & Zoning Commission. Over 70% of property planned for residential development has construction underway. City of Allen 265 FY2005 Budget The final plat is the last step in the review process prior to construction. The numbers shown include residential and commercial plats, plus other less frequently used categories such as church or institutional. Zoning Changes In a developing city like Allen, zoning changes and amendments can be needed. Although Allen follows the land use patterns laid out in the comprehensive plan, a balance must be found between short-term flexibility and the long term goals. Therefore zoning changes are made when the results are deemed beneficial to the City. No. of Zoning Cass 25 2D 16 1s 10 s 0 2000/01 2001/02 2002x93 2003N4 City of Allen 266 FY2005 Budget No. of Final Plats 00 3s ao 30 20 20 10 0 2000!01 2001/02 2002/03 2003x04 No. of Zoning Cass 25 2D 16 1s 10 s 0 2000/01 2001/02 2002x93 2003N4 City of Allen 266 FY2005 Budget Engineering Department Introduction The Engineering Department plans and oversees infrastructure projects for the City. This includes the capital improvements program as well as traffic control throughout the City. Capital Project Funding Every year the City spends millions of dollars on large scale construction or maintenance projects, and on comprehensive studies to prepare for such projects. The Engineering division oversees these activities. Some of the larger projects completed during the FY 03-04 year are the widening of East Bethany from US 75 to Allen Heights, reconstruction of St. Mary Drive, Greenville Avenue median landscaping and street lights, Allen Heights median landscaping, various concrete street replacements including Cottonwood Drive, Timbercreek Drive and Aylesbury Drive, the widening of Alma Drive from Tatum Drive to Bel Air Drive, Ola Sanitary Sewer Line, and a garage storage facility at the Central Fire Station. The amount of facilities increased due to substantial work completed on the Public Library and Civic Auditorium which should be completed by year end. Total Dollars Spent -Capital Projects $15.0 $12 71 a CO $10.0 $7.35 $6.97 $7.23 $5.72 $6.14 $6.34 $5.84 $5.68 '$5.0 $0.0 $2.93 ,.. $1.75 $635k NI I 1g 99k Facilities Water/Sewer Drainage Streets Parks ■ Y002Y003Y0 The total amount spent on capital projects in FY2002 was $27.02 million; in FY2003 the total was approximately $21.45 million; and in FY2004 the amount is expected to be about $22.23 million. City of Allen 267 FY 2005 Budget Developer Contribution to Infrastructure During construction of their project, developers build infrastructure improvements that the City later maintains. The Department helps plan for the infrastructure needs, oversees the construction, and facilitates the transfer. Value of Infrastructure from Commercial Development v $800 m $600 'o $400 z ~ $200 $0 2001 2002 2003 2004 —WATER— SEWER —STREETSSTORM Value of Infrastructure from Residential Development $10.0 $8.0 ° $6.0 $4.0 $2.0 $0.0 2001 2002 2003 2004 E WATER — SEWER — STREETS — STORM City of Allen 268 FY 2005 Budget New Residential Lots A larger number of residential lots implies either 1.408 1,360 larger or more numerous 1,566 housing developments. In either situation, the result is 1.000 4688 more site plans for the Department to review, and 500 220 more infrastructure that will be turned over to the City. 0 The significant drop 2001 2002 2003 2004 reflected in the number of new residential lots between 2002 and 2003 is attributed to a change in the method for determining the City's ownership of infrastructure built by developers as well as effects of the recent sluggish economy. Prior to FY 2003, we recorded lots complete upon filing of the final plat. Starting with FY 2003 year, we began recording lots complete upon acceptance of the public infrastructure. Using the old method, the FY2003 number would be 571, and the FY2004 number would be 1,164. Currently we have several hundred in Twin Creeks and Quail Run that will be completed prior to January 1, 2005. City of Allen 269 FY 2005 Budget Community Services (Administration) Department/Division Introduction The Community Services Department is composed of several divisions and covers most of the public works functions of the City, including water, sewer, streets, building maintenance, drainage, and solid waste.The Administration Division oversees the functions of all of the Department's line divisions. Low Emission Vehicles The City of Allen is gradually replacing its higher emission gas or diesel burning light duty (non -emergency) vehicles with low -emission or alternative fuel vehicles in order to meet EPA requirements. Community Services, Engineering, Building and Codes, and Parks and Recreation are all affected by the EPA requirements and are gaining lower emission replacement vehicles as a result. Emergency vehicles are not included in the EPA requirements; however, all patrol cars purchased in the past two years are also LEV or ULEV. Percentage of City's Fleet that is LEVIAFV 70'0% 63.6 % 60.0% 53.3 % 60.0 50.0% 43.5% 40.0% 34.0% 30.0% 30.0% 70.0% 5.5% 2000 2007 2002 2003 2004 City of Allen 270 FY2005 Budget Community Services (Building Maintenance) Division Introduction The Building Maintenance division is responsible for keeping the Allen City Hall, the City Hall Annex, the current Municipal Library, the new Municipal Library and Auditorium, the Central Police Station, and the administrative areas and classroom in the new Central Fire Station clean and maintained. Maintenance of the Animal Shelter is also performed but the cleaning is performed by shelter attendants. Tasks include janitorial services, building mechanical system maintainance and repair, remodeling projects, and other tasks related building operations and staff support. Building Square Footage Cleaned The total amount of square footage cleaned will increase as a result of the new Library project scheduled for completion in FY04/05. Building Square Footage Cleaned 250,000 200,000 169,00 150,000 106,800 135,000 135, 00 0 135, 0 00 100,000 50,000 0 2001 2002 2003 2004 2005 Total Square Feet Cleaned per Employee This measure reflects the efficiency of the Division's cleaning efforts. The Division has a goal of 18,000 square feet cleaned per custodian to allow for thorough cleaning. Square feet cleaned will rise in FY 04-05 due to the new Library being completed. Total Square Feet Cleaned per Custodian 40,000 30,000 21360 24,960 24,500 24,500 25,200 20,000 10,000 0 2001 2002 2003 2004 2005 City of Allen 271 FY2005 Budget Community Services (Streets) Division Introduction This division has the responsibility for maintaining the many miles of streets, alleys, and sidewalks within the City. Total Street Miles Total street miles in Allen have increased by approximately 30 miles in the past three years. Although maintenance will eventually increase as a result of the new construction, for the immediate future the new streets will require little maintenance. All new streets are constructed with concrete due to lower maintenance costs and greater lifespan. Street Conditions The City's Pavement Service Rating (PSR) system rates streets on a 0-5 scale, with 0 being impassible, 3 being satisfactory, and 5 being excellent or newly constructed. The rating measures cracking, base condition, drainage, surface condition, distortion, and ride quality. Asphalt streets are cheaper to build but more costly to maintain than concrete. Concrete streets are evaluated every four years, and asphalt streets are evaluated over a two year period, 50% one year and the other 50% the next. Many of the City's concrete streets are new, which partially accounts for their good condition. Total Street Miles 300 231.03 250 798U2127 62 221.03 223.43 zoo 150 100 50 J212721.27 21.z] 0 2001 2002 2003 2004 ® Asphalt Mlles ■ Concrete Miles Percentage of Streets in Satisfactory Condition or Better 120% 98% 85% 98% 100% az% 00 e0% 40 20 0% 2002 2003 2004 !Asphalt Mlles � Concrete Miles A "satisfactory' rating for concrete streets means a rating of 3.5 or better A "satisfactory' rating for asphalt streets means a rating of 3.0 or better Asphalt street ratings in 2002 and 2003 are considered after the year's overlay and sealing projects. City of Allen 273 FY2005 Budget Cleaning Cost This is the cost Dollars per Square Foot Cleaned per Year incurred by the division for each S 2.76 2.62 2.79 2.64 square foot 2.37 2 cleaned. The dollar 2 amount includes 5 salary and benefits f for employees, o.s uniforms, supplies, ° and cleaning 2007 2602 2007 2004 2005' equipment. 2005 numbers reflect the library being opened for % of the year City of Allen 272 FY2005 Budget Maintenance Dollars Funded per Year per Pavement Type The City has approximately 11 times as many miles of concrete streets than asphalt. Even though asphalt streets are more expensive to maintain than concrete, the difference in miles between the surface types results in concrete streets receiving the majority of funding in normal operations. In FY2002 and FY2003 street bond funds Maintenance Dollars Funded ,000,UUU $600,000 $690,000 $600,000 $433,436 $400,000 $359,282 $111,000 $189.500 $241,146 $200,000 $59,830 $30,00 $a 2001 2002 2003 2004 ■ Asphalt Miles ■ Concrete Miles were used to overlay existing asphalt streets, causing the typical funding relationship to be reversed. Maintenance Dollars Spent per Center Line Mile per Year I nls measure anaryces u1e maintenance funds spent per mile for both asphalt and concrete streets. The 2003 number for asphalt includes additional bond money spent from the overlay project. The dollars spent for 2004 reflect operation budgets and contract concrete street repair. The overlay projects for the asphalt streets were completed in 2003. Alley Maintenance Dollars Spent per Mile $40,000 $30,000 $22,598 $20,000 $10,000 8857 $3,0887410$1 $0 2002 2003 2004 ■ Aspha It Miles • Concrete Miles replacement protects totaled $424,746 for 2004 and are not calculated in this process. City of Allen 274 FY2005 Budget Community Services (Water and Sewer) Division Introduction The Water and Sewer Division operates and maintains the system of pump stations, ground storage, elevated storage, and mains that provides customers drinking water provided by North Texas Municipal Water District (NTMWD). The division also operates the system of lift stations and mains that returns wastewater to the NTMW D's interceptor system for treatment. Water Loss water loss is me difference between the volume of water purchased from NTMWD and the volume of water sold to customers. The numbers do not include water loss resulting from routine daily operations, but do include losses from small leaks and evaporation. FY 00-01 was a year where several large water line breaks and significant leaks were discovered. The City's water loss goal is based Percentage of Water Loss 20.00% 15.00% 13.48% 10.00% 7.61% 8.17° 5.54% 5.00% 0.00% FY 00-01 FY 01-02 FY 02-03 FY 03-04 on the NTMWD model water conservation plan and city ordinance, and is to not exceed 12%. City of Allen 275 FY2005 Budget Community Services (Utility Billing) Division Introduction Utility Collections is the division of the Community Services Department that bills homes and business for water, sewer, solid waste, household hazardous waste (HHW), and recycling use; and then processes those payments. Utility Accounts The total number of all utility accounts has grown steadily with the City's population. The graph shows the average number of accounts handled monthly per Customer Service Representive (CSR) for four fiscal years. Despite gaining Y2 CSR FTE staffing in FY 03-04, the number of accounts per employee rose slightly from 3300 to 3362 this year. Bill Payments 25000 3400 $ 20000 3300 M 3200 m 15000 3100 n 10000 u 3000 9 a 5000 2900 0 0 2,800 a 2001 2002 2003 2004 D # of Accounts Accounts per rnpbyee City efforts to improve on-time utility bill payment included increasing customers' time allowed to pay their accounts, increasing penalty and late fees, and formally allowing establishment of payment plans. Our efforts increased on-time payments from 85% to 92%. On-time payments leveled out in FY 04 at 92%. Note: FY03-04 data is projected Average Percentage of Bill Payments Received on Time 100.0% 95.0% 88.0% 92.0% 92.0% 90.0% 85.0% 85.0% $0.0% �s.ox FY 00-01 FY 01-02 FY 02-03 FY 03-04 Note: FY03-04 data is projected City of Allen 276 FY2005 Budget Community Services (Solid Waste) Division Introduction The Solid Waste Division oversees garbage collection within Allen and also administers and operates the City recycling programs, and manages the Household Hazardous Waste (HHW) collection program. The City is proud to have one of the highest recycling rates in the state. Recycling 62 The City of Allen measures 8000 560 the impact of its recycling a 6000 58 6 program by tracking the g a000 56 s -6 pounds of garbage diverted, 5a = o t 2000 52 a a including co -mingled so a o recyclables and yard waste. o 48 x Diversion of recyclable zoos 2002 Zoos zo0a materials continues to save O Recyclable Trash DNerted Pounds Per mhoalmonth on landfill costs. The City continues to gain recognition for their recycling and yard waste programs. Multifamily recycling began in 2001 and produces an average 41 tons of recyclables per year. The 2004 contract with Community Waste Disposal includes transition to residential single -stream recycling in 95 -gallon carts with twice a month pick up. An extensive promotion and education program precedes this switch, with results expected to increase diversion by 50-75 percent. Cardboard recycling through commercial diversion efforts produces an average of 55 tons per month. Trash Collection Complaints The Solid Waste Division contracts with Community Waste Disposal for trash collection, and provides oversight to their operations. CWD is contractually obligated to achieve fewer than 1.1 service inquiries per 1000 trash pickups. Complaints have declined due to greater Customer Complaints per 1000 Service Opportunities oversight by the Division, improved Communication between the Division and CWD, and increased public education programs. Although the City has experienced an 6.69% increase in homes serviced, there has been a 14% reduction in service inquiries to CWD. Staff expects trash collection complaints to increase slightly in FY05 as an outcome of conversion to single stream recycling and the CWD route changes in October 2004. City of Allen 277 FY2005 Budget Household Hazardous Waste Collection The HHW program is run through an interlocal agreement with the City of Plano. The City began a 20 month grant funded HHW program in February 2002. In September 2003, City Council approved a .33 fee assessed to each residential household to continue the program. The program provides residents with an environmentally safe way to remove household chemicals (paint, cleaners, oil, etc.) from their homes. Since the beginning of the program through July, 2004, 12,898.60 pounds of reusable chemicals have been collected. In this time period, 1,583 residents have called to schedule this curbside service. In July 2003, computer collections were added to the HHW program to eliminate another potential hazard from the landfill system. The HHW program is part of our National Pollution Discharge Elimination System (NPDES) permit application for stone water discharges. City of Allen 278 FY2005 Budget Community Services (Drainage) Division Introduction The Drainage Division monitors storm sewers and open drainage channels and cleans and maintains them in order to ensure the free flow of drainage water that helps prevent flooding. The division's budget also funds contract street sweeping. Street Sweeping Arterial and collector roads are swept during the year in order to remove debris for aesthetics safety, and for NPDES permit compliance. These are actual "curb miles" of streets swept. The number of curb miles is larger than the number of street miles in Allen because there are at least two curb miles per mile of road (one curb on each side) and up to four curbs on roads with medians. The sweeping of arterials increased in frequency to twice a month starting in 2002. The number of curb miles swept has grown due to the increase in roads, a decrease in contract price in FY02-03 that allowed for an increase in sweeping, and increased frequency of sweeping arterial roadways. City of Allen 279 FY2005 Budget CITY OF ALLEN Glossary 281 Glossary Activity A specified and distinguishable line of work performed by a division. ADA Americans with Disabilities Act Ad Valorem A tax computed from the assessed valuation of land and improvements. AISD Allen Independent School District Appropriation An authorization made by the legislative body of a government which permits officials to incur obligations against and to make expenditures of governmental resources. Specific appropriations are usually made at the fund level and are granted for a one year period. Appropriation The official enactment by the legislative body establishing the legal Ordinance authority for officials to obligate and expend resources. Arbitrage The ability to obtain tax-exempt bond proceeds and invest the funds in higher yielding taxable securities resulting in a profit. Arbitrage restriction requirements describe the circumstances in which investment In materially higher yielding securities is allowed without compromising the tax-exempt status of the bond issue. The rebate requirements identify what must be done with profits earned from those securities under the arbitrage restriction requirement. Assessed Valuation A value that is established for real or personal property for use as a basis for levying property taxes. (Note: property values are established by the Central Appraisal District.) Assets Resources owned or held by the City which have monetary value. - Balanced Budget A budget adopted by the legislative body and authority by ordinance where the proposed expenditures are equal to or less than the proposed resources. Bonds A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. Budget A plan of financial operation embodying an estimate of proposed means of financing it. The "operating budget" is the financial plan adopted for a single fiscal year. The "proposed budget" designates the financial plan initially developed by departments and presented by the City Manager to the Council for approval. The "adopted budget" is the plan as modified and finally approved by that body. The approved budget is authorized by ordinance and thus specifies the legal spending limits for the fiscal year. Budget Adjustment A legal procedure utilized by the City Staff and City Council to revise a budget appropriation. Budget Document The compilation of the spending plans for the various funds, along with supporting schedules, tables and charts which, in total, comprises the annual revenue and expenditure plan. Budget Control The control or management of the organization in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and revenues. City of Allen 282 FY 2005 Budget Glossary Capital Outlay An expenditure which results in the acquisition of or addition to fixed assets, and meets these criteria: has an anticipated useful life of more than one year; can be permanently identified as an individual unit of property; belongs to one of the following categories: Land, Buildings, Structures & Improvements, Equipment; constitutes a tangible, permanent addition to the value of the City assets; cost generally exceeds at least $5,000; does not constitute repair or maintenance; and, is not readily susceptible to loss. Capital Reserve Funds that have been appropriated from operating revenues which are to be set aside for designated types of maintenance to the existing infrastructure. CATV Cable Access Television CDBG Community Development Block Grant CIP Capital Improvement Program Contingency Fund A budgetary reserve set aside for, emergencies or unforeseen expenditures not otherwise budgeted. Cost Center A section of the total organization having a specialized function or activity, and segregated cost and revenue data. Covenant A binding agreement; contract. Crime Index The Crime Index is composed of selected offenses used to gauge Fluctuations in the overall volume and rate of crime reported to law enforcement. The offenses included are the violent crimes of murder and nonnegligent manslaughter, forcible rape, robbery, and aggravated assault, and the property crimes of burglary, larceny -theft, motor vehicle theft, and arson. Current Taxes Taxes that are levied and due within one year. DARE Drug Abuse Resistance Education DART Dallas Area Rapid Transit Delinquent Taxes Taxes that remain unpaid on and after the date on which a penalty for non- payment is attached. Debt Service Fund A fund used to account for the monies set aside for the payment of interest and principal to holders of the City's general obligation and revenue bonds, the sale of which finances long-term capital improvements, such as facilities, streets and drainage, parks and water/wastewater systems. Depreciation (1) Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. (2) That portion of the cost of a capital asset which is charged as an expense during a particular period. EMS Emergency Medical Service EMT Emergency Medical Technicians City of Allen 283 FY 2005 Budget Glossary Encumbrances Obligations in the form of purchase order, contracts or salary commitments which are chargeable to an appropriation and for which a part of the appropriation Is reserved. When paid, the encumbrance is liquidated. Enterprise Fund A fund established to account for operations that are financed and operated in a manner similar to private business enterprises-- where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. EPA Environmental Protection Agency ERF Equipment Replacement Fund Expenditures The cost of goods received or services rendered whether cash payments have been made or encumbered. Fiscal Year A twelve-month period designated as the operating year for accounting and budgeting purposes in an organization. The City of Allen has specified October 1 to September 30 as its fiscal year. FLSA Fair tabor Standards Act Fund An amounting device established to control receipt and disburse income from sources set aside to support specific activities or attain certain objectives. Each fund is treated as a distinct fiscal entity with a self -balancing set of accounts. Fund Balance The excess of a fund's current assets over its current liabilities; sometimes called working capita/ in enterprise funds. A negative fund balance is often referred to as a deAdt. Funding Provides budgetary resources to cover the total cost of a program or project at the time it is undertaken. GAAP Generally Accepted Amounting Principles GASB Governmental Accounting Standards Board General Fund The fund used to amount for all financial resources except those required to be accounted for in another fund. The General Fund Is tax supported. General Obligation Debt Monies owed on interest and principal to holders of the City's general obligation bonds. The debt is supported by revenue provided from real property which is assessed through the taxation power of the local governmental unit. Generally Accepted Detailed accounting standards and practices for state and local governments as Accounting Principles prescribed by the Governmental Amounting Standards Board (GASB). (GAAP) GIS Geographic Information System GO Debt General Obligation Debt Infrastructure That portion of a city's assets located at or below ground level, including the water system, sewer system, and streets. City of Allen 284 FY 2005 Budget Glossa Internal Service Fund A fund used to account for the financing of goods or services provided by one City department or cost center to other departments, on a cost -reimbursement basis. Liabilities Debt or other legal obligations arising out of transactions in the past which must be liquidated, renewed, or refunded at some future date. This term does not include encumbrances. Modified Accrual The accrual basis of accounting adapted to the governmental fund type Basis spending measurement focus. Under it, revenues are recognized when they become both "measurable" and "available to finance expenditures of the current period." Expenditures are recognized when the related fund liability is incurred except for (1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger -than -normal accumulations must be disclosed, in the notes to the financial statements; (4) interest earnings on special assessment levies; and (5) principal and interest on long-term debt which are generally recognized when due. Mission Statement General statement of purpose. NCTCOG North Central Texas Council of Governments NTMWD North Texas Municipal Water District Note A certificate pledging payment, issued by a government or bank. - Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget Is the primary means by which most of the financing, acquisition, spending, and service delivery activities of the City are controlled. The use of annual operating budgets is required by State Law. Performance Indicators Specific quantitative measures of work performed within an activity or program. They may also measure results obtained through an activity program. Property/ Liability Loss Monies contributed by several operating funds and set aside to finance Fund significant unforeseen losses, which are uninsured. A form of self-insurance. QIP Quality Improvement Process Reimbursement Repayment to a specific fund for expenditures incurred or services performed by that fund to or for the benefit of another fund. Replacement Cost The cost of an asset which can render similar service (but which need not be of the same structural form) as the property to be replaced. Reserve An account used to indicate that a portion of fund resources is restricted for a specific purpose, or Is not available for appropriation and subsequent spending. Reserve Fund A backup fund for payment of matured bonds and interest should the Water & Sewer Debt Service Fund fall short of required amounts. City of Allen 285 FY 2005 Budget Glossary Revenues All amounts of money received by a government from external sources other than expense refunds, capital contributions, and residual equity transfers. Rolling Stock Those capital items such as motor vehicles, heavy equipment, and other apparatus which is maintained by the Equipment Services department. ROW Right-of-way Service Area Major division within the total organization performing a function, which Is composed of departments and is under the oversight of an Assistant City Manager who reports to the City Manager. Service areas include: Administration, Development, and General Government. SH State highway SSI Service Standard Index STEP State Traffic Enforcement Program I Strategic Plan Document which lists or describes major goals of an organization along with the strategies that will be employed in attaining them. Tax Rate A percentage applied to all taxable property to raise general revenues. It is derived by dividing the total tax levy by the taxable net property valuation. Taxes Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. TMRS Texas Municipal Retirement System TNRCC Texas Natural Resources Conservation Commission TxDOT Texas Department of Transportation W & S Water & Sewer City of Allen 286 FY 2005 Budget