R-2334-9-04RESOLUTION NO. 2334-9-04R)
' A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, APPROVING THE CITY OF ALLEN HAZARD MITIGATION
ACTION PLAN ATTACHED AS EXHIBIT "A"; PROVIDING. A SEVERABILITY
CLAUSE; PROVIDING A REPEALING CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, natural hazards in the 16 -county North Central Texas region historically have caused significant
disasters with losses of life and property and natural resources damage, including six of the top 10 costliest
severe weather hazard events in Texas since 1950; and,
WHEREAS, the Federal Disaster Mitigation Act of 2000 and FEMA require communities to adopt a hazard
mitigation action plan (HazMAP) to be eligible for pre -disaster and postdimster federal funding for
mitigation purposes; and,
WHEREAS, the North Central Texas Council of Governments (NCTCOG) is coordinating the HazMAP
planning process for the 16 -county region, and has put into place a framework for coordinated and focused
hazard mitigation actions at both the local and regional levels; and,
WHEREAS, NCTCOG has prepared and approved on lune 24, 2004 several multijurisdictional HazMAP
elements, and is recommending incorporation and adoption of these elements as part of the City of Allen
HazMAP; and,
WHEREAS, the City of Allen has been an active participant in the regional HazMAP planning process, as
well as having conducted and documented its own community public involvement process; and,
WHEREAS, the City of Allen HazMAP is an extension of its Emergency Operations Plan; and,
WHEREAS, the City of Allen HazMAP is a record of the community's potential risks and hazards and
commitment to reducing the long-term consequences of natural hazards. The HazMAP outlines mitigation
goals, identifies risk reduction strategies for hazards that threaten the area, and discusses the ongoing risk
reduction strategies to be undertaken within thejurisdiction.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALLEN,
COLLIN COUNTY, TEXAS, THAT:
SECTION 1. The City of Allen Hazard Mitigation Action Plan, attached as Exhibit "A," is approved in its
entirety, incorporating both local and multi jurisdictional elements.
SECTION 2. The City of Allen will pursue available funding opportunities for implementation of the
proposals designated therein, and will, upon receipt of such funding or other necessary resources, seek to
implement the actions contained in the mitigation strategies.
SECTION 3. The City of Allen will continue to participate in the multi jurisdictional HazMAP planning
process, including reporting of progress as required by FEMA and the Governor's Division of Emergency
Management.
SECTION 4. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this
resolution, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the
remaining portions of said resolution which shall remain in full force and effect.
SECTIONS. All prior resolutions of the City of Allen, Collin County, Texas, in conflict with the
provisions of this resolution, and the same are hereby repealed; provided, however, that all other provisions of
' said resolutions not in conflict with the previsions of this resolution shall remain in full force and effect.
SECTION 6. This resolution shall take effect immediately from and after its passage in accordance with
the provisions of the Charter of the City of Allen, and it is accordingly so resolved.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF ALLEN, COLLIN
COUNTY, TEXAS, ON THIS THE 28TH DAY OF SEPTEMBER, 2004.
APPROVED:
ATTEST:
Shelley B. GemrW CITY SECRE ARY
Resolution No. 2334-9-04(R), Page 2
EXHIBIT "A"
ANNE)(P
1 HAZARD
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IGATION
amity of Allen
July 2004
' APPROVAL & IMPLEMENTATION
Annex P
Hazard Mitigation
Signature Date
1 Signature
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' RECORD OF CHANGES
Annex P
Hazard Mitigation
l�' 4:.
Date of 4,
Change # Chane Entered By Date Entered
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ANNEX P
HAZARD MITIGATION
I. AUTHORITY
A. See Section I of the Basic Plan for general authorities.
B. The Robert T. Stafford Disaster Relief and Emergency Assist Act( L 93-288), as
amended by the Disaster Mitigation Act of 2000 (PL 106-3
C. Applicable City ordinances pertaining to emergency man It ation plans.
1. City Ordinance # (Reserved) adopting the Mitigation Action Plan
D. North Central Texas Council of Governments Regional Hazard Mitigation Ad Ian
PURPOSE
A. This annex describes the organization of the local HMT, and assigns tasks, and
' responsibilities for coordinated hazard mitigation planning and implementation activities and
actions.
B. This annex addresses mitigation as a long-term, on-going process, and identifies planning
and implementation actions applicable to both pre -incident and post -incident situations.
C.'s-e1, r- o and ensures that mitigation planning and implementation
address and d ovided to the entire area of responsibility covered in the City of
ency Mana nt Plan.
D. xplains t hodologies and progressive steps as to how we plan to identify
a s that, and to systematically reduce the identified levels of risk and
J'eIrpve'pres
alnability tot
E. This annex e-, lj�v partnership, and participation in regional mitigation planning
III. EXPLANATION OF TERMS
A. Acronyms
' AOR Area of Responsibility
B/C Benefit/Cost
DEM Division of Emergency Management
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FMA
Flood Mitigation Assistance Program
GIS
Geographical Information System
GPS
Global Positioning System
HMGP
Hazard Mitigation Grant Program
HMC
Hazard Mitigation Coordinator
HMT
Hazard Mitigation Team
MAP
Mitigation Action Plan
NFIP
National Flood Insurance Program
PA
Public Assistance (Program)
PDM
Pre -Disaster Mitigation Program
SOP
Standard Operating Procedures
B. Definitions
Appropriate Mitigation Measures. Mitigation actions that balance the implementation
against the potential cost of continued damages, if such measures are enyYhdol Mitigation
measures should be less costly to implement than the damages theended to
prevent. Floodplain management, acquisition of flood prone property, an 'ansurance
coverage, and the adoption and enforcement of safe land use regulationstruction
standards are considered as highly appropriate mitigation actions.
Area of Responsibility. The entire area covered by our comprehensive Emergency
Management Plan that is:
The City limits of Allen, TX (27 Square miles)
Benefit/Cost. The ratio between the cost of implementing a mitigation project versus the
benefits (amount of future cost avings) potentially achieved. Projects funded under HMGP
or PDM must hays a B/C of 1 t1 or greater.
widespread or severe damage, injury or loss
the recovery capabilities of a jurisdiction.
Slate government is intended to supplement
=very capabilities to achieve a speedy and
ity-based initiative that seeks to reduce
designated area through mitigation actions.
1 government agencies, volunteer groups,
ommunity to implement effective mitigation
Raz Analysis. A acic13—ment that provides a risk based quantitative method of determining
mitigation and preparedness priorities and consists of a hazard assessment, vulnerability
assessment, and risk assessment. A Hazard Analysis identifies vulnerabilities and risks
within each sector of the community and is a living document that is reviewed and updated
annually
Hazard Event. Any occurrence in which people and/or property are adversely affected by
the consequences of a natural or man-made hazard.
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Hazard Mitigation. Sustained actions taken to eliminate or reduce long-term risk to people
and property from hazards and their effects. The goal of mitigation is to save lives and
reduce damages to property, infrastructure, and the environment and, consequently to
minimize the costs of future disaster response and recovery activities.
Hazard Mitigation Grants. There are three federal mitigation grant programs that provide
federal cost -share funds to develop and implement vulnerability and risk reduction actions:
1. Flood Mitigation Assistance Program (FMA) - Provides pre -disaster grants to State
and local governments for both planning and implementation of mitigation
strategies. Each State is awarded a minimum level of funding that may be
increased depending upon the number of National Flood Insurance Program (NFIP)
policies in force and repetitive claims paid. Grant funds are made available from
NFIP insurance premiums, and therefor only available to communities
participating in the NFIP.
2. Hazard Mitigation Grant Program (HMGP) - Authorized under Section 404 of the
Stafford Act; provides funding for cost-effective post -disaster hazard mitigation
projects that reduce the future potential of loss of life anAproperty damage.
3. Pre -Disaster Mitigation Program (PDM) - Authorize by Section 203 of the Stafford
Act as amended by the Disaster Mitigation Act (D 20 0 (Public Law 106-390).
The PDM Program provides a means to fund pre-dis azard mitigation actions
specifically designed to eliminate or reduce the cons uences of future disasters.
' The PDM's focus is (1) to prevent future losses of lives and property due to hazards
and (2) to implement State or local hazard mitigation plans.
Local Hazard Miti anon Team HMT . A multi -disciplined organization composed of
representative of mutually supporting organizations and agencies from local governments
and the private, public and civic sectors. Members of the HMT, also referred to as the local
eet-regularly to.. evaluate hazards, identify strategies, coordinate resources and
Vbership
measures that will reduce the vulnerability of people and property to damage
rds- `A�a partnership through which all governmental, public, civic and
tgether to support and participate in activities to determine and
mit resources to reduce the community's level of risk. Team
ndix 1 to this annex. The roles and responsibilities of each
team member oencv are described in Section VI.B.3.b.
e nature and extent of vulnerability and risk from natural and
man -ma a azar s presen in a jurisdiction and describes the actions required to minimize
the effects of those hazards. A mitigation action plan also describes how prioritized
mitigation measures will be funded and when they will be implemented. The area of
coverage for a MAP is based on commonly shared hazards, needs, and capabilities; plans
may be prepared for a single city, as a countywide plan, or on a regional basis (prepared by
a Council of Governments, a River Authority, or a coalition of several counties). MAPS must
be formally adopted by city ordinance, Commissioners Court order, and/or joint resolution.
DMA 2000 (Public Law 106-390) requires jurisdictions to have a FEMA -approved MAP or be
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' signatories to a regional plan not later than November 1, 2004, or they will not be eligible for
mitigation grant funds for mitigation projects.
Public Assistance Program. For the purposes of this annex, this refers to disaster recovery
grants authorized under Section 406 of the Stafford Act to repair the damages to public
facilities following a major disaster declaration. PL 106-390 requires mitigation components
be added to repair projects to reduce repetitive damages.
Risk Factors. A group of identifiable facts and assumptions concerning the impact of
specific or associated hazards. An analysis of interrelated risk factors provides a means to
determine the degree (magnitude) of risk produced by a particular hazard or an incident
and, consequently, provides a means to determine the priority of mitigation planning and
implementation activities. A sample listing of risk factors are as follows:
1. Number of previous events involving this
2. Probability of future events occurring that"involvess hazard.
3. Number of people killed or injured during previoN a nits and number of people
potentially at risk from future events involving this hazard.
4. Damages to homes, businesses, public facilities, special -needs facilities, and unique
historic or cultural resources, crops, livestock that have been caused by previous
events or are potentially at risk from future events involving this hazard.
' 5. Capabilities a grehortfalls of emergency management organization to effectively
respondto rgency situations involving this hazard.
6. Recove activities needed to return jurisdiction to pre -event status. The recovery
process involves not only time requirements, but also the associated costs to repair
amages; restore sere ices. and return economic stability after occurrence of the
ect :event.
. Dividing the m 'to manageable geographic segments for defining
specific types of into
n co ruing what is vulnerable and at risk in each sector.
Sectioning facilitates `I on a d preparedness planning as well as response, search and
rescue, and damage as ent operations.
lanaged community growth that meets the needs of the present
ds of future generations. Sustainable development considers
community in the years ahead.
IV. SITUATION & ASSUMPTIONS
A. Situation
1. Our current Hazard Analysis indicates we are vulnerable and at risk from hazards that
have caused, or have the potential for causing, loss of lives, personal injuries, and/or
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I
extensive property damage. We have suffered incidents, emergencies, and disasters in
the past and are still vulnerable and at risk from future similar occurrences.
2. Our area of responsibility has been divided into sectors to facilitate the collection of
vulnerability and risk data, and for conducting damage assessment operations.
3. Our local HMT has been appointed and is operational under the leadership of our
Hazard Mitigation Coordinator (HMC).
4. Our Mitigation Action Plan (MAP) is a regional plan. Our MAP meets state planning
standards for mitigation and has been formally adopted by resolution, and will be
approved by FEMA.
B. Assumptions
1. Exposure to risk from hazards exists whether or not an incident actually occurs.
2. The adverse impact of hazards can be directly affected by hazard mitigation actions
accomplished prior to occurrence of an emergency situation. Effective post -event
mitigation actions can also reduce the risk of repeat disasters.
3. Hazard mitigation planning and
process and are an integral and
management program.
4. Mitigation actions to save lives and re
coordinated group efforts. These effoi
government and will be enhanced I
individuals with expertise in varying dis
ip.Wbe.effectivesJoillikWo reduction of
A. General
activities are an on-going program/
part of our comprehensive emergency
amagn be achieved through properly
equir he cooperation of various levels of
involvement and partnership of talented
gfrom both the public and private sectors.
is a goal and responsibility shared by all
CONCEPT OF OPERATIONS I
This annex is not it ed to describe in detail all aspects of our mitigation program.
Itia.whaviameni mitigation objectives is a high governmental priority, and all
It and implement risk reduction measures.
2. The Hazard Mitigation Coordinator (HMC) is responsible for the coordination of all
mitigation activities of this jurisdiction. To achieve mitigation objectives, the HMC will be
assisted by a HMT composed of public and private sector partners that represent the
local population.
' 3. The data collection process described in this annex provides a systematic means to
identify hazards and assess their impact on this jurisdiction and will facilitate the
development and maintenance of our local Hazard Analysis by the HMT.
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4.
The "Notice of Interest and Hazard Mitigation Team Report" (Appendix 3 to this annex)
'
provides a means to develop a multi -disciplined, on-going mitigation planning and
Hazard Analysis that provides a means fo
implementation process and facilitates the development and maintenance of our
based on levels of vulnerability and risk. Th
Mitigation Action Plan by the HMT. It also facilitates the development, and expedited
our Mitigation Action Plan that defines specifi
submission of applications for mitigation grants to implement mitigation projects.
5.
Consistent with capabilities, the Division of Emergency Management (DEM) and the
State HMT will provide coordination, technical assistance, guidance to help us
achieve effective risk reduction objectives.
6.
Our mitigation planning and implementation proNtendedded to facilitate the
identification and implementation of appropriate mitiThis process, in tum,
facilitates the development of a joint federal, staternment partnership
dedicated to the achievement of effective risk reduc7.
Consistent with capabilities, the HMC and memT icipate in
appropriate training and exercises related to their harespo ilities.
8.
Consistent with capabilities, we will utilize the most current information and guidance
provided by DEM to include we sed assistance available via the Internet.
B. Overview of Mitigation Process
Hazard mitigation is an on-going processate
establishment of a local based
'
planning group referred to as the local H
team t job is development of the local
Hazard Analysis that provides a means fo
riontizing itigation and preparedness needs
based on levels of vulnerability and risk. Th
ext step in the process is the development of
our Mitigation Action Plan that defines specifi
ation measures designed to address the
needs identified in the hazard analysis, to incl
actions that are to be taken, who will take
uehdhe. st, and how they will be funded. The next step is to implement
N, measures identifie- he Mitigation Action Plan using a variety of funding sources
sdentified through an oqwg and active search for funding opportunities. The final step is
so monitor and evaluate' ffectiveness of implemented mitigation measures and to repeat
Ehe process -review and to the Hazard Analysis and the Mitigation Action Plan, continue
the active search for f..... opportunities, implement mitigation measures consistent with
availability of funds, an: icor and evaluate their effectiveness.
C. Pre -Event and Post-E3IlilliERelationshios
Hazard mitigation activities are not only a response to an event and a known hazard, but
are also an active search for ways to prevent or reduce the impact from newly
discovered hazards. The mitigation process is long-term in nature and, therefore, is an
on-going element of the emergency management program that directly influences
preparedness, response, and recovery requirements. Mitigation activities can be
' initiated at any time, but are classified as either pre -event or post -event actions. These
actions are not mutually exclusive and will be merged into a coordinated, continuous
mitigation process.
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2. Pre -Event Mitigation
Activities that take place prior to the occurrence of an emergency situation. This time
frame provides a more relaxed atmosphere for the development and implementation of
long-term, multi -hazard oriented mitigation measures. This time frame is preferred and
is the most appropriate for reducing risks and potential damages.
3. Post -Event Mitigation
Activities that take place after an emergency situati as occurred and already
adversely affected this jurisdiction. These adivities a onse and are too late to
prevent or reduce impacts already suffered. Height ha; artiness and a desire
for speedy recovery, provide an emphasis for conduc mitig activities during this
time frame. Mitigation opportunities can be identifiedInd impl ed which can be
very effective in reducing potential damages from future events.
D. Activities by Phases of Emergency Management
Hazard mitigation actions are an on-going process, and are more appropriately classified
and associated with the time frame fore, during, and after occurrence of an emergency
situation caused by a hazard. The is a sequenced set of actions that should be
taken by the HMT during each time fra
1. Pre -Event Period
a. Develop an i zard Analy
b. Develo 'ntain rd Mitigatio on Plan.
rom5gApply-fe a udies and implement mitigation projects.
d. Conducti ent mitigation projects.
i
t e. Provide and k data for use in community development planning,
exercise " r9 y preparedness planning, and floodplain management.
a. As sio ers and emergency responders better understand potential
im s and emergency response needs by providing detailed
wI, ra i i y an ns data for all sectors impacted or likely to be impacted by the
incident.
b. Assist decision makers and emergency responders answer "What if" questions
through use of appropriate real-time and model based damage assessment tools
such as DERC, HAZUS, and other programs.
' 3. Post -Incident Period
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a. Conduct site surveys to record damage "Footprint" and record and map high-water
marks and other benchmarks to verify inputs and results of damage assessment
tools. Inspect and evaluate effectiveness of previously implemented mitigation
measures. Evaluate accuracy of Floodplain maps and studies and identify any
mapping needs.
b. Complete Hazard Mitigation Team Reports based on observations and findings from
site inspections. Begin development of potential mitigation project application(s)
based on team reports.
c. Provide assistance to decision makers for prioritization of damage assessment
operations, conducting substantial damage determinations, and preparation of
request for a state and/or federal disaster declaration by providing detailed incident
impact data.
d. Provide assistance to state and federal igation team activities once a disaster is
declared.
e. Assist designated Local Project Officers a submit Hazard Mitigation
Grant Program (HMGP) Notice of Interest(s) , and application(s), and monitor
Public Assistance (PA) projects for inclusion of tion components once a state
or federal disaster is declared.
f. Review Hazard Mitigation Team Reports and update and analysis and mitigation
' action plan.
g. Assist desi Project Officer(s) in implementing projects and administer
HMGP a er miti n grant programs.
E. Local Hazard Mitiga e
Members of the HMT provise a multiciplined, local capability to identify mitigation
opportunities and irrment mitigation measures in both a pre -event and post -event
situatJ
h ri esponsibility for mitigation activities for our jurisdiction,
but ae ntati to and actively participates in regional mitigation action
plann
2. The e s an organization with rigid membership and regular duties, but
t ratheib mbership whose makeup and duties are dependent upon the
icity under consideration. This flexibility allows the HMC to tailor
nation while insuring the involvement of appropriate individuals
3. The HMT are the local experts that understand local concerns, issues, and capabilities
to achieve local mitigation goals and objectives. The HMT, under the leadership and
coordination of the HMC, is collectively responsible for development, distribution, and
maintenance of the local Hazard Analysis, Mitigation Action Plan, and this annex.
4. In the event of a Presidential or State Major Disaster Declaration for this jurisdiction, the
HMC and Team will provide assistance to the federal and state HMT and will assist in
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' conducting damage and effectiveness assessments, and the identification and
implementation of appropriate hazard mitigation measures for the jurisdiction(s).
5. The HMC and the Team will also be responsible for providing assistance necessary for
submission and administration of HMGP and PDM grants.
F. Local Hazard Analysis
Our Hazard Analysis was developed through a joint effort of our HMT and our regional
mitigation action planning partners. It is a stand alone product consisting of maps,
databases, charts, atlases, and other supporting documentation that is reviewed and
updated at least annually by the HMC with assistance from the HMT. The analysis provides
a risk-based quantitative method to prioritize mitigation and preparedness needs for the
jurisdiction as a whole. Our analysis supplements the.. State of Texas Hazard Analysis and
focuses on hazards and their impact to our area of responsibility. Our analysis has been
distributed to all appropriate agencies/organizations, and additional copies are available
from the HMC. Some of the data in our Hazard Analysis was developed and provided
through our partnership efforts in contributing to development of our regional mitigation
action plan, and our data has been incorporated into4gilLaglicAhl plan.
G. Mitigation Action Plan
Our Mitigation Action Plan was developed through joint is 0 ur HMT and our regional
mitigation action planning partners. It is reviewed annually a updated at least every five
' years by the HMC with assistance from members of the MT and our partners. Our
mitigation action plan outlines our mitigation goals, our risk reduction strategy for each of the
significant hazards that threaten our area of responsibility, and a discussion of on-going risk
reduction actiwtiggSS, Our plan also details what is to be done, how much It will cost, who will
be responsiblixor the action, how it will be funded, and provides an implementation
schedule. It is an action plan for accomplishment of vulnerability and risk reduction
ramrea of responsibility. O�dlan supplements, and is in concert with the
�tate o'f Texas Hazard Mitigation Plan, and ocuses on mitigation actions that affect our area
If res" ' r. 1 ets state planning standards for mitigation (Planning Standards
hec 1 CFR 44 requirements, and has been approved by FEMA and
ppdo Copies have been distributed to all appropriate
pge, additional copies are available from the HMC.
& ASSIGNMENT OF RESPONSIBILITIES
A.
1. Hazard mitigation is a function that requires the coordination of a variety of multi -
disciplined on-going activities. The Mayor, as the Emergency Management Director, is
responsible for the overall emergency management program, and has designated the
Planning Department as the agency with primary responsibility for hazard mitigation. The
Planning Director has been designated as the HMC and serves as the single
' manager/coordinator for this function for this jurisdiction.
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2. The HMT consists primarily of representatives of local government, but also includes
partners that represent industry and the private sector. Individual team members and
functional areas of expertise are listed in Appendix 1 of this Annex. The HMT provides a
pool of local people with skills in the wide variety of disciplines that may be required to
achieve effective hazard mitigation objectives. The Mayor appoints supporting agencies
and organizations to provide representatives to the HMT, and the HMC serves as team
leader and functional manager.
3. The HMT organization provides the flexibility to involve all team members in the problem
solving process, or to involve only those team members who possess the specific skills
needed to mitigate a hazard specific condition.
4. The Mayor will designate individuals to serve as local applicant's project officer to
administer Hazard Mitigation Grant Program (H P) applications and projects. The
local project officer(s) will serve as the singl f contact for the jurisdiction and
coordinate with designated state mitigation ct officers.
B. Task Assignments
1. The Mayor will:
a. Appoint an agency to exercis responsibili or inate hazard mitigation
activities and an individual to s C.
b. Appoint support agencies and or iza representation to the HMT.
c. Appoint local Project Officer(s) to ad inister HM P and other mitigation applications
and projects.
2. The Hazard Mitigation Coordinator will:
a"Coordinate all° rd mitigation related activities of this jurisdiction, to include
development, rj tion, and maintenance of the local Hazard Analysis, Mitigation
Action Plan, an annex.
b. Assist in select) pporting agencies and individual members of the HMT, assign
tasks, and man' he various activities of the team so as to accomplish mitigation
functional: ities for the jurisdiction.
c.- Insure d distribution and retention of mitigation reports, records and
dence, and manage implementation of appropriate mitigation
d. Serve as point of contact and provide local assistance for federal, state, and regional
level mitigation program and planning activities.
e. Develop Standard Operating Procedures (SOPs) for compiling information,
' determining priority of efforts, preparing reports, and monitoring implementation and
effectiveness of mitigation measures.
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' f. Maintain this annex and insure that all component parts are updated and contain
current data.
g. Provide assistance to the designated local Project Officer(s) responsible for
administering mitigation program grants such as HMGP and PDM, and for reviewing
PA projects for inclusion of appropriate mitigation measures.
h. Conduct or assist in annual reviews and scheduled updates of city and regional
plans.
I. Periodically review, download, and utilize the most ent guidance material from
the DEM website: www.txdps.state.tx.us/dem.
3. Hazard Mitigation Team members will:
a. General
(1) Assist in the accomplishment of team objectives as assigned by thVi[MC.
(2) Provide technical assistance and functional expertise in disciplings as assigned
in Appendix I of this Annex.
(3) Assist the HMC develop!,distri bute, and maintain the local Hazard Analysis, and
this annex, and local Project Officer(s) administer mitigation program grants.
(4) Conduct or assist in annual reviews and scheduled updates of the [city, county,
countywide, regional] mitigation action plan.
' (5) Provide assistance to the designated local Project Officer(s) responsible for
administering mitigation program grants such
s HMGP and PDM.
b. See Appendix 1 for Hazard Mitigation Team members.
4. Local Project Officer(s) will: JK
(Serve as ` t of contact and administer HMGP, PDM, and other mitigation
program" and projects.
state mitigation project officer(s).
& CONTROL
A. ctivities of the HMT and coordinate all hazard mitigation related
B. Lines of Succession
1. Lines of succession for the HMC will be in accordance with the Planning Department
Standard Operating Procedures (SOP).
' 2. Lines of succession for HMT members will be in accordance with their parent
organization's established SOP.
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' 3. The Mayor will appoint successors for unaffiliated individual team members.
VIII. INCREASED READINESS ACTIONS
Hazard Mitigation activities are ongoing and standard increased readiness actions are not
applicable.
A. Records and Reports
1. The Emergency Management Coordinator maintains r or is o 'ous hazard events
and disaster declarations. These records contain data pertinent factor analysis
and, consequently, aid in determination of mitigation requirements. ct r analysis
provides a means to determine significant levels of risk or significant he vents that
require initiation of a Hazard Mitigation Team Report.
2. A listing of mitigation -related d uments on file pertaining to this jurisdiction is provided
in Appendix 2 of this Annex. TIP is a listing of plans, programs, grants, regulations,
studies, maps, etc., which address hazards or mitigation activities unique to this
jurisdiction. Items listed may ,elude control studies, levee improvement
' agreements, dam safety plans/guid e, to n s, flood mitigation plans, flood
hazard boundary maps, flood insuran r ma age studies, Corps of Engineer
Section 22 or feasibility studies, mast rainage ies/plans, flood mitigation plans,
etc. This record provides a listing of ref nce documents to be maintained and utilized
as an aid to identify vulnerability and risks pacts and accomplish mitigation objectives.
Tfi�"i1o`fce and Hazard Mitigation Team Report" provides a means to
identify, rec ordinate on going mitigation planning and implementation
activities. Tva management tool to facilitate the ident�cetion of mitigation
opportunities elopment of an action plan and implementation schedule. The
report is us ment mitigation opportunities discovered during the damage
assessment Ilowing occurrence of emergency situations, and also to
document an, he implementation of findings and recommendations identified
in theHaze".:..or land use, development, flood control, or other special
comprehensive stuThis report system also provides a means to increase inter-
nA in the mitigation process through exchange of ideas,
guidance. This report is a component of our Mitigation Action
Plan, and is also used to notify the state of our interest in applying for a mitigation
program grant. This form may be found in Appendix 3 to this annex.
4. The instructions for completing the "Notice of Interest and Hazard Mitigation Team
Report" are located in Tab A to Appendix 3 to this annex. The most current version of
these instructions are also available as "Mitigation Job Aid #1" on the DEM website at
' www.txdos.state.tx.us/dem under "documents".
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5. Additional reports to evaluate effectiveness and monitor long-term implementation
measures will be prepared as needed. Records pertaining to loans and grant programs
will be maintained in accordance with applicable program rules and regulations.
B. Release and Distribution of Information
1. Completed Hazard Mitigation Team Reports, the Hazard Analysis, and the Mitigation
Action Plan will be presented to the chief elected official(s), and City Council for review,
approval, adoption, and implementation. A&
2. Completed reports, historical records and associated corn ondence will be maintained
and utilized as a management tool for the Contin lopment of a mitigation
strategy for this jurisdiction.
I X. ANNEX DEVELOPMENT & MAINTENANCE _ I
A. The HMC has overall responsibility for the development and maintenance of�compi
of this annex, to include reports, records, SOPS, and associated'corresponde ce files.
B. The HMC, with assistance from the HMT and in conjunction with the Emergency
Management Coordinator, will ensure that copies of this annex ars distributed to all HMT
members, all jurisdictions within our area of responsibility, the Division of Emergency
Management, and other agenciestorganizations as appropriatig,
A. Division of E
B.
C.
D.
E.
F.
G.
APPENDICES:
REFERENCES
(DEM), State of Texas Emergency Management Plan.
Plan.
Plan - 2004.
1............................................................................................................ Hazard Mitigation Team
2.................................................................................................. Mitigation Reference Records
3..............................................................Notice of Interest and Hazard Mitigation Team Report
Tab A......... Mitigation Job Aid #1: Instructions for Completing the NOI/Hazard Mitigation Team
Report
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Appendix 1 to Annex P
HAZARD MITIGATION TEAM
The implementation of effective hazard mitigation measures requires utilization of all resources
available to this jurisdiction. Multi -disciplined, long-range mitigation planning requires a
coordinated team of personnel with administrative, financial, and technical knowledge and
expertise in a variety of functional areas that may be needed to achieve mitigation objectives.
HMT supporting member agencies and organizations along with their functional areas of
responsibility are listed in this appendix. Team members will provide assistance for hazard
mitigation activities as required by the HMC. Team members have been selected for all
functional areas that are applicable to this jurisdiction and which may require local expertise.
Primary responsibility for Team members is to provide mitigation program services for all
jurisdictions covered in our emergency management plan, but Team members are also
responsible for coordinating and providing assistance to partners for development, adoption,
implementation, and maintenance of our mitigation a .
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enc
Hazard Mitigation Coordinator
a over Alhanninn Director
Functional Responsibility
Public Awareness/Education
Craig Gillis, E
Emergency Preparedness and Response
Craig Gillis, EIVICIF
Disaster Recovery
Craig Gillis, EMCJF
Floodplain Management
Dennis Abraham, Floodplain Manager
Engineering Services
John Baumgartner, City Engineer
Damage Assessmew I=
Bret McCullough, Chief Building Official
Volunteer Servic
Kevin Hammeke, Finance Director
Water Treatment
D
P
L is
B
Z
L rvices `i
D ent Plan
WS ion Re ulations. •
IF ,Resourc
T
Septic I an ani a ion Standards
Jimmy K ipp, Community Services
ve Massey, CommunityServices
teve Massey, CommunityServices
Joe Allette, Environmental Health
Shelli Siemer, Assistant Cit Manager
Bret McCullough, Chief BuildingOfficial
David Hoover, PlanningDirector
Pete Smith, Cit Attorney
David Hoover, PlanningDirector
David Hoover, PlanningDirector
Kevin Hammeke, Finance Director
Central Appraisal District
Joey Allette, Environmental Health
Environmental Protection
Joey Allette, Environmental Health
Land Use Planning
David Hoover, Planning Director
Property Condemnation
Bret McCullough, Chief Building Official
Land Acquisition
John Baumgartner, City Engineer
Historical Preservation
Tom Keener, Planner
Parks and Wildlife
Tim Dentler, Parks Director
River Authority
Levee/Seawall Management
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I
Appendix 1 to Annex P
Dam Safety/Reservoir Management
Coastal Zone Management
Agricultural Recovery Programs
Fire and Casualty Insurance
Flood Insurance
Dennis Abraham, Floodplain Manager
Wind Insurance
Drainage District
Steve Massey, Community Services
Citizen Group(s)
Business/industry
Chamber Emergency Preparedness Network
Council of Government
Samuel Brush, Environmental Resources
Data Processing Services
Sid Hudson, IT Director
Mapping Services
Richard Truon , GIS Manager
GIS Services
Richard Truon , GIS Manager
Grant Writing/Management
Senior AunLal
Urban/Regional Planning
Davi ov , Planning Director
Professional Group(s)
Nei hborhood Association(s)
Chamber of Commerce
Sharon Mayer, Director
Realtors
Bankers/Lenders
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Appendix 2 to Annex P
MITIGATION REFERENCE RECORDS
Title/Subject
Date
Prepared By
File Location
1.
Allen Land Development
Code
Nov
2002
Planning Dept
Allen City Hall - Planning
Department & Web Site
2.
City of Allen
Comprehensive Plan
March
2003
Planning Dept
Allen City Hall - Planning
Department & Web Site
3.
NCTCOG Hazard Mitigation
Strate ies/HAZMAP
June
2004
NCTCOG/Halff
Associates
North Central Texas Council
of.Ggvernments & City Hall
4.
City of Allen Emergency
Management Plan
Jan
2004
Fire Department
1 A
Alle ' e Administration &
lCityWeb Site & EOC
5.
NOAA Storm Ready
Designation - 2003-2006
June
2003
NOAA - Ft We
Office
4NOAA - Ft. Worth & Allen
Fire Department
6.
Public Participation Survey
& WorkshopResults
June
2004
Fire Departme
Alle- Administration
7.
Master Flood Prevention
Plan
April
1991
Engineering Dept
Allen Cit - Engineering
De artmen
B.
9.
10.
11.
12.
JIF
13.
14.
15.
16.
17.
18.
19.
20.
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Appendix 3 to Annex P
' The City of Allen has adopted the North Central Texas Council of Governments
Regional Hazardous Mitigation Action Plan by Resolution #
This entire body of work can be viewed at www.hazmap.dfwinfo.com . This plan was
approved on June 24, 2004 by the NCTCOG Executive Board.
Workshops were held on June 24 & June 30, 2004 at Allen City Hall for our citizens to
provide input for our local HAZMAP through comment and written survey. A copy of that
survey form is attached.
The Allen Land Development Code, the Allen Comprehen ' Pla (See references -
Appendix 2) and CIP will be updated as necessary t rporate local mitigation
actions.
The following action items address local mitigation i ues to ude flood plain
management:
ACTION ITEMS
ACTION ITEM #1
Hazard Warning System
' The City of Allen presently (2003) operates fi o or irens providing
coverage to approximately eighty percent (SO the pop on. Full coverage within the
community and reliable sirens with backup po would req ire the purchase of a new system
with fourteen sirens, to be located within the City.
The committee recommends replacement of the c ent outdoor warning system.
Re ity ' f Alle': Marshal/Emergency Management Coordinator
Bu otal cost $300,00 proximately $150,000 to be funded from the CIP funds
and 000 from Comm evelopment Corporation Funds allocated for 2004.
Go ;line: Purchase tall a complete siren system in 2004.
The City of Allen Fire Marshal/Emergency Management Office will proactively educate
citizens of all age groups. During 2004, city staff will make presentations as requested by school
district officials, homeowners associations, and various civic groups. In addition, efforts will be
made to target other community groups that have not previously received public education
' presentations.
The Emergency Management Coordinator will also submit articles for publication in the
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Appendix 3 to Annex P
' community newspaper and newsletter to educate citizens on the importance of severe weather
preparedness and family disaster planning. Emergency Management brochures will be
distributed at various community centers.
The website for the Fire Marshal/Emergency Management Office will be updated with the most
current available information. Periodically, new information will be added to the website as it
becomes available.
Responsibility: City of Allen Fire Marshal
Budget: Staff time (operating funds). News articles and website actio' ill be at no cost to the
City.
Goal/Timeline: Make presentations, publish news articles an4ritI information
throughout 2004 and 2005.
ACTION ITEM #3
Major Thoroughfare Planning
Implement the recommendations contained in the Major Thoroughfare Plan to improve
evacuation options available within the community. The City of Allen currently relies on
Exchange Parkway, McDermott Drive, Bethany Drive and Stacy Road to provide access to US
75 in the event of an evacuation.
The Major Thoroughfare Plan includes improvements to Exchange Parkway that would
provide an improved evacu route not subject to flooding for the City of Allen. Construction
of major thoroughfares i ate and upgrade of water transmission mains, fire
protection, drainage, sancta wer.
Responsibility: City of AIWngirIJJ 1g Department
in this area and will occur in 2004/2005.
Thi ction of a drainage diversion pipeline diverting flow coming from
no cott'man, Dr. The pipeline will parallel the future alignment of
Exc an Dr. to Rowlett Creek. The first 500 feet of the pipeline will
be a Parkway expansion that is currently underway. Expected
con emaining portion of the pipeline is Spring of 2005.
Responsibility: City of Allen Engineering Department
Budget and Timeline: $150,000. This item funded by City 8 developer in this area and will occur
in 2004/2005.
ACTION ITEM #5
' Ridoemont Drive Reconstruction
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Appendix 3 to Annex P
This project includes the reconstruction of Ridgemont Drive from Greenville Ave. to Jupiter Rd.
It will include the reconstruction of the street, sidewalk, and sanitary sewer and will also address
drainage issues in Hawthorne Dr. The project is currently under design with an expected
construction start during the spring of FY2006.
Responsibility: City of Allen Engineering Department
Budget and Timeline: This item funded by CIP Funds and will occur in FY2006.
ACTION ITEM #6
Elevation. Relocation and Acauisition Proiects
Conduct an annual evaluation of FEMA's Repetitive Lo to prioritize and identify potential
acquisition, relocation and elevation projects. The Ci ngine ring Department staff will update
the acquisition/relocation and elevation project list. a cost a imates for each project will be
updated on an annual basis.
Responsibility: City of Allen Engineering Department
Budget: Staff time (operating funds). Elevation, Relocation an Acquisition Projects, when
identified, will be funded by Hazard Mitigation Grant Program and/or Flood Mitigation Assistance
funds. Any required local match (25%) will be provided by the City of Allen or other available
' funding sources. y 4
Goal/Timeline: All repeti' oss properties will be evaluated annually for possible elevation,
relocation and acquis' projects.
:EMENT IN ALLEN
to go along with organized growth. The Allen
-02) has dedicated one complete Article to the
1s on Drainage.
Th ance with regards to Flood Control are topics related to 'What
Co 'Methods of Reducing Flood Losses'; and 'Floodplain
Ad ion'. The City of Allen has had an Ordinance (since 1991) to
eva the "Ultimate 100 Year Flood". The term "Ultimate" indicates
a model for fully developed conditions on the upstream portion of the watershed condition. The
provision for flood related structures (bridges, culverts, drainage ditches, storm pipes, etc.)
designed for fully developed conditions and the requirement for the lowest floor of buildings to
be a minimum of 18 -inches above the base flood elevation in the case of commercial structures
and 24 -inches for residential structures have worked effectively to serve the City in heavy storm
and floods.
The City has improved several structures that were inherited prior to the above referenced
ordinance. Mustang Creek channel improvements in 2001, upstream of Main Street has
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Appendix 3 to Annex P
' removed several houses from the flood plain. The rebuilding of McDermott Drive and the
subsequent improvement of several drainage structures has prevented the road from flooding.
The current project replacing the existing Exchange Parkway (Old Rowlett Road) Bridge with a
new bridge will make the proposed Exchange Parkway a safe conduit for traffic to cross Rowlett
Creek.
Overall Allen has handled flood related issues with enough foresight to avoid flooding problems
with only eleven houses (built prior to 1991) requiring flood insurance.
F
Current Building & Fire Codes: (Adopted August 2001)
1. The International Building Code, being in particular the 2000 edition
2. The International Fire Code, being in particul 000 edition
3. The International Residential Code, bei particul r the 2000 edition
4. The International Mechanical Code, being i is 2000 edition
5. The International Fuel Gas Code, being in�054 partic a 2000
6. The International Plumbing Code, being in particular t edition
7. The National Electrical Code, being in particular the 1999 edition
ode, being in particular the 2000 edition
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Tab A to Appendix 3 to Annex P
' NOTICE OF INTEREST AND HAZARD MITIGATION TEAM REPORT
Jurisdiction: County: Date:
1. Hazard Mitigation Coordinator/Project Officer:
Address:
Phone#: Fax#: E-mail:
2.
Impact Area:
3.
Hazard Identification:
4.
Incident Period:
5.
Number of Previous Events Involving this Hazard:
6.
Number of Residents at Risk from this Hazard:
7.
Background and Discussion:
8.
Hazard Mitigation Team Recommendations:
MITIGATION JOB AID #1:
FOR COMPLETING NOI/ MITIGATION TEAM REPORT
A.
rd Mitigation Team Report" discussed in Annex P is
to assist in the identification and implementation of
or at least reduce, the potential for future losses.
use to conduct and record an initial survey of an impacted
the identification of causes and mitigation opportunities. The
report provides the basis for development of a coordinated Mitigation Action Plan (MAP) and
a Notice of Interest (NOI) to apply for federal and state funds to implement hazard mitigation
actions.
The mitigation report is primarily a response action following a disaster or significant event,
however, the process will also be used to document mitigation opportunities identified in
findings or recommendations of special comprehensive studies, and for review and update
of the Hazard Analysis and Mitigation Action Plan.
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Tab A to Appendix 3 to Annex P
' This report identifies mitigation opportunities and addresses them as work elements to be
accomplished. The various work elements contained in the report constitute the actions
necessary to reduce risk within the designated impact area. It is recommended that the
report be prepared no later than 15 working days following a significant event. The report
will also be prepared any time an analysis of risk factors indicates a significant level of risk,
or opportunities for mitigation actions are identified. A separate report should be completed
for each individual proposed mitigation project.
B. Following is an explanation of the components of the report:
Item
1. Hazard Mitigation Coordinator/Project Officer:
[Identify the person responsible for completing the r'and se as the single point
of contact concerning the project. This person represents ourjuris and works
directly with the state project officer to manage and administer this pro
2. ImpactArea:
[Identify area or areas impacted. by incident/disaster- focus on affected area such as a
specific sub division, a section of"property along a creek or drainage ditch, or a specific
structure such as a building orbridge,. or culvert, etc. This could also identify a
vulnerable area potentially at risk such as a designated hurricane risk area, floodway,
' floodplain, dam failure inundation zone high ero subsidence area, vulnerability
zone, etc.] 1j
3. Hazard Identification:
[Identify specific hazard(s) addressed in his report. For example — severe
fl ding from Hurric@A Allen, wind damage from a tornado, dam
ooding, surge flooding from hurricanes, etc.]
ime(s ,,,_,; (s) of incident/disaster. If report is prepared prior to an incident/
use "Pre-], t Report" for this entry.]
vents caused by this hazard in the time frame for which records
le, two (2) events in 1986, five (5) events from 1983 to present,
etc.]
6. Number of Residents at Risk from this Hazard:
[identify the number of people at risk in the above identified impact area, or the specific
' facility. Focus on information pertaining to the proposed problem and recommended
actions -- include information such as number of families, housing units, and special
needs population affected by incident, or at risk from a potential incident.]
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Tab A to Appendix 3 to Annex P
' 7. Background and Discussion:
[Explain the problem and what benefits will be derived once problem is corrected]
[Briefly describe what happened, or what could possibly happen, and the real cause of
the problem. A flood is a hazard, but what really caused it to flood this sub -division or
this part of town, and why was it so bad this time? Perhaps drainage ditches overflowed
because excessive vegetation impeded water flow, or flood control gates were rusty and
inoperable, or increased run-off from new development IV increased the area
vulnerable to floods, etc. If possible, identify speck con diti at directly contributed
to impact of incidentidisaster]
[If this is a pre -event situation explain how the pr m 'dentified and why it is
important to resolve -explain the problem and howth cc
d actions will correct
it. If actions are to implement recommendations or findi s in a h analysis, atlas, or
other comprehensive study, identify and discuss the source ments-this will
strengthen and reinforce the need to implement your recommend mill a 'ons.]
8. Hazard Mitioation Team Recommendation:
Work Element#: it
[This section of the report is a listing of specific step by step actions to be accomplished
that will eliminate, or at least reduce the impact of this hazard. This section is essentially
' an implementation strategy of mitigation actions that will reduce risk and vulnerability
levels within this impact area. Each "Work Elemeclts" a numbered separate task that
identifies a specific mitigation action along with discussion of the means to be
employed to accomplish the action. The number of work elements (i.e., mitigation
actions) developed for each report will be TJet%mined by the HMC and will be based on
the nature of the hazard, and the complexTbf the recommended solution.] Each work
I m n is a roti " : ask to be accomplished to complete a single project. Each
multiple work elements and each proposed project requires
a. Mitigation
[Identify specif'it ns that, if accomplished, will reduce vulnerability and risk in the
impact area. A' should be listed in implementation sequence so they constitute
a step by ,
plan to achieve mitigation objectives. As an example, you may
YJ umber and value of structures at risk in a particular subdivision;
tal and historical preservation clearances; develop a land use
ability of grants; invite property owners to participate; and then
apply for a grant; etc. All of the actions are needed and collectively will provide a way
to reduce vulnerabilities and risks. Most mitigation projects consist of a number of
interrelated and coordinated mitigation actions accomplished through a step by step
process.]
' b. Lead Agency:
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Tab A to Appendix 3 to Annex P
[Identify the local agency or organization that is best suited to accomplish this action.
In most cases the organizations represented on the HMT will be ideally suited to
accomplish specific mitigation actions.]
c. Cost of Action:
[Indicate what the cost will be to accomplish this action. This amount will, of course,
have to be estimated until actual final dollar amounts can be determined.]
d. Funding Method:
[Indicate how the cost to complete the action will be funded. For example — funds
may be provided from existing operating budgets, or from a previously established
contingency fund, by voter endorsed bond ach n, or a cost sharing Federal or State
grant, etc. Remember that various funding ds are available and that creative
funding techniques may be necessary.]
e. Schedule:
[Indicate when action will begin, and whe n is expected to be completed.
Remember that some actions will require on inimum amount of time, while
others may require a long-term continuing effort.]
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