Min - City Council - 2016 - 08/19 - WorkshopALLEN CITY COUNCIL
FY 2016-2017 BUDGET WORKSHOP
' TANGLEWOOD ON LAKE TEXOMA
POTTSBORO,TEXAS
AUGUST 19, 20, AND 21, 2016
Present
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Obenneyer
Joey Herald
Robin L. Sedlacek
Baine Brooks
City Staff Present:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Eric Ellwanger, Assistant City Manager
Shelley B. George, City Secretary
Pete Smith, City Attorney
Eric Cannon, Chief Financial Officer
' City Staff Present Through Saturday, August 20, 2016:
Rebecca Vice, Assistant to the City Manager
Joanne Stoehr, Assistant Chief Financial Officer
Chris Landrum, Budget Manager
Dana Thornhill, Controller
Ogden `Bo" Bass, Community Development Director
Stephen Massey, Community Services Director
Dan Bowman, Economic Development Executive Director
Chris Flanigan, Engineering Director
Bill Hawley, Fire Chief
Monika Kretschmer, Human Resources Director
Sid Hudson, Information Technology Director
Jeff Timbs, Library Director
Tim Dentler, Parks and Recreation Director
Brian Harvey, Police Chief
Teresa Warren, Public and Media Relations Officer
City Staff Attending Department Presentations Only on Friday, August 19, 2016:
Jimmy Knipp, Community Services Assistant Director
City Staff Attending Department Presentations Only on Saturday, August 20,2016:
Lee Battle, Community Development Assistant Director
Jon Boyd, Assistant Fire Chief
' Kurt Hall, Assistant Fire Chief
Claudia Wayland, Youth Services Manager
David Angeles, Parks and Recreation Assistant Director
Brian Bristow, Parks and Recreation Assistant Director
Came Cessna, Parks and Recreation Assistant Director
ALLEN CITY COUNCIL
WORKSHOP SESSION
' AUGUST 19, 20, AND 21, 2016 PAGE 2
Robert Flores, Deputy Police Chief
Ken Myers, Deputy Police Chief
Johnny Thomason, Deputy Police Chief
FRIDAY, AUGUST 19, 2016
The Allen City Council convened the FY 2016-2017 Budget Workshop Session at 1:08 p.m. on Friday,
August 19, 2016, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290
Tanglewood Circle, Pottsboro, Texas. Mayor Tertell called the meeting to order and announced a quorum was
present.
Call to Order and Announce Quorum is Present
Welcome and Introduction of Budget Process
• Peter H. Vargas, City Manager
- Budget Video
Overview of Budgets
• Eric Cannon, Chief Financial Officer
' Joanne Stoehr, Assistant Chief Financial Officer
• Chris Landrum, Budget Officer
Budget Overview
- Budget Implications
- Tyler Mums ERP
Question and Answer Session Regarding Proposed Budget
Information Technology Department Budget Presentation
Shelli Siemer, Assistant City Manager
Kevin Cameron, Interim IT Director
Brian Harvey, Police Chief
- Project Updates
Break
Community Services Department Budget Presentation
• Steve Massey, Community Services Director
- Water and Sewer Fund Update
- Solid Waste Fond Update
- Drainage Fund Update
- General Fund Update
' Question and Answer Session Regarding Proposed Budget
The Budget Workshop Session was recessed at 5:15 p.m. on Friday, August 19, 2016.
SATURDAY, AUGUST 20, 2016
PAGE
The Allen City Council reconvened the FY 2016-2017 Budget Workshop Session at 8:43 a.m. on Saturday,
August 20, 2016, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290
Tanglewood Circle, Pottsboro, Texas. Mayor Terrell reconvened the meeting to order and armounced a
quorum was present.
Police Department Budget Presentation
• Brian Harvey, Police Chief
Fire Department Budget Presentation
• Bill Hawley, Fire Chief
Question and Answer Session Regarding Proposed Budget
Break
Allen Event Center Budget Presentation
David Angeles, General Manager
Question and Answer Session Regarding Proposed Budget
Lunch, Tanglewood Dining Room
Parks and Recreation Department Budget Presentation
Tim Deader, Parks and Recreation Director
• Carrie Cessna, Assistant Parks and Recreation Director
• Brian Bristow, Assistant Parks and Recreation Director
- Recreation Overview
- Parks Overview
Question and Answer Session Regarding Proposed Budget
Community Development Department Budget Presentation
Be Bass, Community Development Director
- Development Trends
Question and Answer Session Regarding Proposed Budget
Break
Capital Improvement Program (CB') Update
• Chris Flanigan, Engineering Director
' - Facility Maintenance Assigned Fund Balance Update
Current CII' Program
• Eric Cannon, Chief Financial Officer
- Debt Service Update
- New CIP Bond Program Implementation
ALLEN CITY COUNCIL
WORKSHOP SESSION
'
AUGUST 19, 20, AND 21, 2016
SATURDAY, AUGUST 20, 2016
PAGE
The Allen City Council reconvened the FY 2016-2017 Budget Workshop Session at 8:43 a.m. on Saturday,
August 20, 2016, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290
Tanglewood Circle, Pottsboro, Texas. Mayor Terrell reconvened the meeting to order and armounced a
quorum was present.
Police Department Budget Presentation
• Brian Harvey, Police Chief
Fire Department Budget Presentation
• Bill Hawley, Fire Chief
Question and Answer Session Regarding Proposed Budget
Break
Allen Event Center Budget Presentation
David Angeles, General Manager
Question and Answer Session Regarding Proposed Budget
Lunch, Tanglewood Dining Room
Parks and Recreation Department Budget Presentation
Tim Deader, Parks and Recreation Director
• Carrie Cessna, Assistant Parks and Recreation Director
• Brian Bristow, Assistant Parks and Recreation Director
- Recreation Overview
- Parks Overview
Question and Answer Session Regarding Proposed Budget
Community Development Department Budget Presentation
Be Bass, Community Development Director
- Development Trends
Question and Answer Session Regarding Proposed Budget
Break
Capital Improvement Program (CB') Update
• Chris Flanigan, Engineering Director
' - Facility Maintenance Assigned Fund Balance Update
Current CII' Program
• Eric Cannon, Chief Financial Officer
- Debt Service Update
- New CIP Bond Program Implementation
ALLEN CITY COUNCIL
WORKSHOP SESSION
' AUGUST 19, 20, AND 21, 2016 PAGE 4
Council Discussion Regarding the Proposed Budget
The Budget Workshop Session was recessed at 6:35 p.m. on Saturday, August 20, 2016.
SUNDAY, AUGUST 21.2016
The Allen City Council reconvened the FY 2016-2017 Budget Workshop Session at 9:18 a.m. on Sunday,
August 21, 2016, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290
Tanglewood Circle, Pohsboro, Texas. Mayor Terrell reconvened the meeting to order and announced a
quorum was present.
Council Discussion Regarding Boards and Commissions
Annual Review of Council Rules of Order and Procedure
• Shelley George, City Secretary
Council Discussion Regarding the Proposed Budget
EXECUTIVE SESSION: An Executive Session was not held.
' Adjourn
MOTION: Upon a motion made by Councilmember Herald and a second by Councihnember Kizer, the
Council voted seven (7) for and none (0) opposed to adjourn the FY 2016-2017 Budget
Workshop Session at 11:35 a.m. on Sunday, August 21, 2016, in the Maritime Ballroom of
Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle, Poltsborn, Texas.
These minutes approved on the 131^ day of September 2016.
&\99:U 113310
Stephen Terrell, MAYOR
ATTEST:
Shelley B. George, TTY SECRETARY